HomeMy WebLinkAboutAgenda - 11-07-2024; 8-o - Purchase of Vehicles for Planning & Inspections and Emergency Services Departments 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 7, 2024
Action Agenda
Item No. 8-o
SUBJECT: Purchase of Vehicles for Planning & Inspections and Emergency Services
Departments
DEPARTMENT: Fleet Services
ATTACHMENT(S): INFORMATION CONTACT:
Quotes from Modern Chevrolet, LLC Robert Williams, 919-918-4904
PURPOSE: To approve and authorize Orange County Fleet Services to:
1) purchase three (3) Chevy Electric Equinox FWD (front wheel drive)vehicles for the purpose
of conducting inspections and performing other duties as needed for the Planning &
Inspections Department; and
2) purchase two (2) Chevy Silverado 1500 vehicles and one (1) Chevy Silverado 2500 vehicle
for first responders with the Emergency Services Department.
BACKGROUND: The Orange County Planning & Inspections Department is replacing three (3)
vehicles with an average age of 20 years. The vehicles have surpassed their useful life and
increased maintenance costs are substantial.
The Emergency Services Department is replacing three (3) vehicles with an average age of 20
years. The vehicles have surpassed their useful life which have caused substantial increases in
maintenance costs.
Orange County Fleet Services proposes to purchase these vehicles to provide safe, efficient,
cost-effective service to the residents of Orange County, and purchasing these vehicles will save
the County on fuel and maintenance. Funding for these vehicles were approved in FY 2024-25
Capital Investment Plan budget process.
The purchase prices for all items are set through a cooperative purchasing agreement by the
Sheriff's Association, which is a service cooperative, and all vehicles will be purchased from the
same vendor— Modern Chevrolet, LLC.
FINANCIAL IMPACT: The total financial impact for all vehicles is $261,674.66. The cost
breakdown is:
2
• $106,170 for the purchase of three (3) Electric Chevy Equinox FWD vehicles
• $104,750 for the purchase of two (2) Chevy Silverado 1500 vehicles
• $50,754.66 for the purchase of one (1) Chevy Silverado 2500 vehicle
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION
OBJECTIVE 2. Invest in our infrastructure to reduce the environmental impact of the
County fleet/facilities and improve safety.
RECOMMENDATION(S): The Manager recommends that the Board authorize Fleet Services to
purchase three (3) Chevy Electric Equinox FWD vehicles, two (2) Chevy Silverado 1500 vehicles,
and one (1) Chevy Silverado 2500 vehicle.
3
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[Fleet] 2025 Chevrolet Silve(a�dooJ11�50�09 (C1054..3) 4VVD Crew Cab 147" Work Truck (3) (�'Complete)
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Interior:Jet Black,Vinyl seat trim
Exterior 1:Summit White
Exterior 2:No color has been selected.
Engine,5.3L EcoTec3 V8
Tranemiselnn_ 1n.cnond autnmatir_ Dlontrnning1lu enntrallod
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CODE MODEL MSRP
CK10543 [Fleet]2025 Chevrolet Silverado 1500(CK10543)4WD Crew Cab $46,000.00
147"Work Truck
OPTIONS
1 WT Work Truck Preferred Equipment GroupO.QQ
AZ3 Seats,front 40/20/40 split-bench :. $0.00
BAQ Work Truck Package $175.00
C5Y GVWR,7100lbs. (3221 kg) Inc.
CGN Chevytec spray-on bedliner, Black $545.00
CTT Hitch Guidance Inc.
FE8 Emissions, Federal requirements $0.00
G80 Auto-locking rear differential $395.00
GAZ Summit White $0.00
GU5 Rear axle,3.23 ratio Inc.
H2G Jet Black,Vinyl seat trim $0.00
]OR Audio system,Chevrolet Infotainment 3 system $0.00
ill Trnilor hrnlro nnnfrnllor intonratori G379 nn
K47 Airfllter, heavy-duty Inc.
KC4 Cooling, external engine oil cooler Inc.
KNP Cooling, auxiliary external transmission oil cooler Inc.
KW7 Alternator, 170 amps $0.00
L84 Engine,5.3L E66Tec3 V8 $1,595.00
_.__._......-_......... .............._.....-....._...,...-•...-._...............................................,_........_.................. ... ......... •.. ..._._.... ..... ,._ ._.....
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specifications,and availability are subject to change without notice,and do not Include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
Input is subject to the accuracy of the input provided.
Dale Version: 23631. Data Updated: Oct 7.2024 6:43:00 PM PDT.
Oct 8,2024 Page 3
4
Fleet 2025 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 147" Work Trucks 11131IIIIII(I-, 'Complete)
MHT Transmission, 10-speed automatic,electronically controlled Inc.
N77 Skid Plates Inc.
RC5 Tires,LT265/70R17C all-terrain,blackwall $396.00
RD6 Wheels, 17"x 8"(43.2 cm x 20.3 cm)Ultra Silver painted steel $0.00
RHM Tire,spare,LT265/70R17,all-terrain, blackwall Inc.
VQO LPO,Black work step $b/bM
Z82 Trailering Package $425.00
SUBTOTAL $50,380.00
Adjustments Total $0.00
Destination Charge
TnTAI ■Dirc $52,375�p9
...
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,
Est CIty:16 MPG
Est Highway:19 MPG
Est Highway Cruising Range:456.00 ml
......................_.._....... ....................
This document contains Information considered Confidential between OM and its Clients uniquely. The information provided Is not Intended for public disclosure. Prices,
specificalluns,and avallablllty are subject to change without notice,and do not Include certain fees,taxes and charges that may be required by law or vary by manufacturer or reglDn.
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input Is subject to the accuracy of the Input provided.
Data Verslon, 23631. Data Updated: Oct T,2024 6;43;Qo PM PDT.
Page 4
Oct B,2024
5
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[Fleet] 2025 Chevrolet Silverado 250OHD (CK20743) 4WD Crew Cab 159" Work Truck Complete)
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[Fleet]2025 Chevrolet Silverado 250OHD (CK20743)4WD Crew Cab 159"Work Truck MSRP:$51,600.00
Interior.Jet Black,Cloth seat trim
Exterior 1:Summit White
Exterior 2:No color has been selected.
Engine,6.61_V8
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CODE MODEL MSRP
CK20743 [Fleet]2025 Chevrolet Silverado 250OHD (CK20743)4WD Crew Cab $51,600.00
159"Work Truck
OPTIONS y
ITI'T YYVI ll Ti mull I—I VrV11 V V FiwvllVl llu(IL Ol Yulf y-4,44
AZ3 Seats,front 40/20/40 split-bench $0,00
C49 Defogger, rear-window electric $225.00
CGN Chevytec spray-on bedliner $545.00
DD8 Mirror,inside rearview auto-dimming Inc.
DWI Mirrors, outside power-adjustable vertical trallering with heated and $660.00
mitnArriminn unnor nlaee
FE9 Emissions,Federal requirements $0.00
'GAZ Summit White $0.00
GT4 Rear axle, 3.73 ratio $0.00
H1T Jet Black,Cloth seat trim $0.00
[OR Audio system, Chevrolet Infotainment 3 system $0,00
IAPt Nt11A111, AA,.1MA IL._ A.7AA I_Y1 on nn
JHD Hill Descent Control Inc.
KC9 Power outlet,bed mounted, 120-volt Inc.
KI4 Power outlet,interior, 120-volt $225,00
1.8T Engine,6,6L V8 $0.00
MKM Transmission,Allison 10-Speed automatic $0.00
This document contains information considered Confidential between GM and its Clients uniquely, The Information provided Is not intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not Include certaln fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
Input Is subject to the accuracy of the Input provided.
Data Version: 23631. Data Updated: Oct 7,2024 6A3:00 PM PDT.
Oct 8 2024 (ay
6
LnueLj ZUZO I,(IUVLUI&L 7IIVC1dUU I JUU (VrX IUJ1+0) 4YVIJ UMIN aUlu 1-t7_. YYvlh Tluvh (Q) I, d` vulliplulo�
MHT Transmission, 10-speed automatic,electronically controlled Inc.
NZZ Skid Plates Inc.
RC5 Tires, LT265/70R17C all-terrain,blackwall $396.00
RD6 Wheels, 17"x 8"(43.2 cm x 20.3 cm) Ultra Silver painted steel $0.00
RHM Tire, spare,MG9170R17,all-terrain, blackwall Inc,
VQO LPO, Black work step $575.00
Z82 Trallering Package $425.00
SUBTOTAL $50,380,00
Adjustments Total $0.00
Nstinatinn Charge $1 1gnw
TOTAL PRICE $62,375.00
iFUE)LCl7I�UJuIY
Est City:16 MPG
Est Highway:19 MPG
Est Highway Cruising Range:456,00 ml
_._.__..._.._-....._............... ............................ ._.._....._......................................._... .._..........................
This document contains Information considered Confidential between GM and its Clients uniquely. The information provided Is not Intended for public disclosure. Prices,
specifications,and availability are subject to change without notice,and do not Include certain fees,taxes and charges that may be required by law or vary by manufacturer or region,
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicies or exact configurations. Content based on report preparer's
nput Is buujeut tv Ina ect:utacy vi the Input Piwwvu,
Data Version: 23631. Data Updated: Oct 7,2024 6:43:00 PM PDT.
_._ _ _._............. . ... ..... ........ .
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[Fleet] 2025 Chevrolet Silverado 250OHD (C 743)4WD Crew Cab 159" Work Truck (,01 Complete)
Quote Worksheet
G i 7 ii i C ini J Li ii ' l 1li l lr7l 1'1`l i��li u h n
Base Price $51,600.00
Dest Charge $1,995.00
Total Options $4,375 00
-- —. — -- —
Subtotal $57,90 00
i Subtotal Pre'Tax Adiustments ,;f
I _.. ... _ _ .._ —:..._._ — :. _. _ .: -— .__..__----
.-, $0 001
_._._ _ _....__. _-- __—..._ _._.._ _,___ _
Less Gus[omer Discount $o 00
Subtotal Discount
_
Trade-I n $0.00
MODERN/NC SHERIFF ASSOCIATION DISCOUNT ($7,215.34)
--- _ _. _---, .... _.._ _..— -
Subtotal Trade-In
Taxable Price $50,754 66
----.._......_... .........� ___........ _ - .__...... _
__
Sales Tax $0.00
NU I AAtb I AtD, KCt_-jI3 I KA I IUIV, I I I LC, UR UUU I LLU IIVULUDLU °4
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Subto .T.
User Item.. ._...__... ------
U _.. __ _ _ ......
m $0,00
PRICE REFLECTS NC SHERIFF ASSSOCIATION CONTRACT 25-11-0912 ITEM 250 MODEL $0.00
CK20743 4X4 UPGRADE
Subtotal Post-Tax AdJusttt_ients $0 b0'
Total Sales Price _ $50,754 66I
Dealer Signature/Date Customer Signature I Date
_... . _........._...._......__...;...,,.._,... -... ........ . ............................................................................................_........,......,..........,.............................._ ..,...... ,......... ....
This document contains Information considered Confidential between GM end Its Clients uniquely. The Information provided is not Intended for public disclosure. Prices,
speoifloatione,and availability are subject to change without notice,and do not Include certain fees,taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only,and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
Input Is subject to the accuracy of the Input provided.
Data Verslon: 23531. Data Updated: Oct T.2024 6:43:00 PM PDT.
Oct 8,2024 Page 2
10/e/24, 1;17 PM Award Report I VendorLlnk 9
Bid Award
contract:25-11-0912,Vehicle and Motorcycle Procurement
Group:Trucks
Item:250,General Motors,Chevrolet Silverado 2500 Crew Cab 2WD V8 Gas(Shortbed),CC207d3
Model Upgrade/Downgrade:The mandatory minimum 6%discount only applies to factory options,not the model upgrades/downgrades.The following models are a model
upgrade/downgrade to the base model for this line item,Please refer to the option sheet for pricing:Model CC20743:Chevrolet Sllverado 2500 Crew Cab 2WD V8 Diesel
(Shortbed);Model CK20743:Chevrolet Sliverado 2500 Crew Cab 4WD VS Gas(Shortbed);Model CK20743:Chevrolet Silveradu 2500 Crew Cab 4WD V8 Diesel(Shortbed)
Percent
Zone Rank Vendor Price (Taken off MSRP for options) Build File Options File
Appalachia Prima ryModern Chevro
let LLC $43,995,66 6,00% Build Options
Altarnara Cnniml Chnurnlat Inr UA AM-on h. NA Build Onflom
Dogwood Primary Modern Chevrolet LLC $43,995.66 6.00°/a Build Options
Alternate Capital Chevrolet Inc $44,456.00 6.00% Build Uph
Cardinal Primary Modern Chevrolet LLC $43,995.66 6,001/5 Build Options
Alternate Capital Chevrolet Inc $44,45G,00 6.005'u Build Options
Longleaf Pine Primary Modern Chevrolet LLC $43,995.66 6100% Build Options
Alternate Capital Chevrolet Inc $44,456.00 6.00% Build Options
u n..11.1-- B.i...,.,, dlw,idrw rke+,PAI&t 11 r P.0 ON AA A nnira Fltlllrj ontlons
Alternate Capital Chevrolet Inc $44,4S6.00 6.00% null Options
https://www.myvendorlink.com/external/award?s=l 66484&i=250 2/2
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1�Vetale pleased toEannounce th Narth:.Cero(ina: hetiffs' Associbtlan (N SAy�:ha5 succed5fully: .
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carnpC tec� it s scat w!de competitive award for vtiicles and motorcycle a ectiva Dctober 2; '
;2024through':Octo er,1; 204.
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Congratulations, ydur de leiship has been includ don the Assool tons pecificatlon contract:''
contral,led by the; Nprth Carni1na Sheriffs' ass. 'ciatign's SolfGltation`f r'Bids, and. �Goiri cf
Torrns and k on I ns,i Your dealershlo.has bean awarded all,vet irlas outl,ined in the attached •'
V p and zone..This ccmtract: ward also includes all odel:Code upgrades
���ulmont b' de�l�r.�hl
r downgrades I!st l d in the Assoclation's base ono. el spadifica#ions.
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By tree award of this. contract based.. on you• :dealership's bid fn'r Solicitatlran :Number.:
2 -11-fJ912 ;all tar sand CondIt ohs 'set forth;in .he`Sollaitatlon f9n gilds Land:Contract Terms'
and Conditions are lhaorpora#ed herein by! re erehoe and agreed j t . by the Contractor.
! ,
Arid the North GaroJiOa.Sheriffs Association.
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Sign re of AUth' Iz Represarita;tive Signature of NC$l�Gpn raGCAdminisVe'tar
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Contractor/Dealsrshtp Narne.tPlease:Print) i ! Date
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: 5955 UNIYRISITY PARKWAY
WINSTON SALI M, NC 27105 } .-
BUSIPJESS
.............. -M Fleet 6 Commercial E L I T E
33i-T22-�1!1 335-531-0048 (FAX)
Date: 10/22/2024 Customer: ORANGE COUNTY
Vehicle: 2025 CHEVY EQUINOX EV FWD x3 Color: WHITE
NC Sheriff Association Contract#25-11-0912 ITEM 79
Vehicle Base Price: $34,995.00
Additional Options-.
CHARGE CORD $295.00
PULL FROM RETAIL STOCK
DELIVERY $100.00
Total Vehicle Cost: TOTAL FOR 3 EA $106.170.00
Approved;
Date:
County/Agency:
Address:
Citylstate/Zip:
Phone:
Email: