Loading...
HomeMy WebLinkAboutAgenda - 10-15-2024; 8-a - Minutes 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 15, 2024 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (under separate cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: September 5, 2024 Business Meeting Attachment 2: September 10, 2024 Work Session Attachment 3: September 17, 2024 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. RECOMMENDATION(S): The Manager recommends that the Board approve minutes as presented or as amended. Attachment 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 September 5, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Thursday, 9 September 5, 2024, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene and 12 Commissioners Amy Fowler (arrived at 7:01 pm), Jean Hamilton, Earl McKee (arrived at 7:02 13 pm), Phyllis Portie-Ascott, and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager 17 Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 21 except Commissioner Fowler and Commissioner McKee. 22 23 Commissioner Fowler arrived at 7:01 pm. 24 25 1. Additions or Changes to the Agenda 26 None. 27 28 2. Public Comments (Limited to One Hour) 29 a. Matters not on the Printed Agenda 30 Chair Bedford reminded those in attendance of the procedures for making public 31 comments. 32 There was no one signed up to speak about this item. 33 34 Commissioner McKee arrived at 7:02 pm. 35 36 b. Matters on the Printed Agenda 37 (These matters will be considered when the Board addresses that item on the agenda below.) 38 39 3. Announcements, Petitions and Comments by Board Members 40 Commissioner Richards said she did a couple of things this summer related to the Board, 41 including a celebration for the new County Manager, Travis Myren, when he took his oath of office. 42 She said she and Vice-Chair Greene have been working on the Naming Committee for the 43 Southern Branch library, and they are close to a decision. She said she also attended Juneteenth 44 and July 4t" celebrations. 45 Commissioner McKee said he is looking forward to an interesting and productive fall 46 session. 47 Vice-Chair Greene said she just got back from Raleigh where she attended day 1 of 2 48 days of the North Carolina Affordable Housing Conference. She said she was pleased that Habitat 49 of Orange County received the Homeownership Award for their Gattis Court Project in Northside 50 made possible through the Northside Neighborhood Initiative. She said this made homeownership 51 possible for 4 families. 2 1 Chair Bedford used her time to everyone to register to vote. 2 Commissioner Hamilton said she worked with Commissioner Portie-Ascott on the Bond 3 Education Committee this summer and has been busy working to educate the community about 4 the school bond on the November ballot. She said she attended Alliance Health board meetings 5 and the Capital Needs Work Group meetings as well. She said one of her favorite things was 6 attending Walk Fairview Day. She said during this event, youth interns from UNC presented 7 community needs they heard directly from residents. She highlighted the importance of young 8 people getting involved in advocating for their communities. 9 Commissioner Fowler said she is glad to see the alignment of agenda items to the 10 Strategic Plan. In terms of meetings, she said she attended the Board of Health Behavioral Health 11 subcommittee meeting on June 24th where the role of social media and screentime on adolescent 12 mental health was discussed. She recommended reading The Anxious Generation. She said she 13 attended the Board of Health meeting on June 261h and heard from Alliance Health, as well as a 14 second Board of Health meeting on August 28th where Cait Fenhagen presented on the Deflection 15 and Diversion Program and Tommy Green and Dr. Evan Ashkin presented on the FIT program. 16 Finally, she said she attended two IDEAL meetings and also worked on the subcommittee on 17 policy with the goals of increasing supply, providing financial assistance, and funding a community 18 facilitator/support position. 19 Commissioner Portie-Ascott said she attended the NCACC Conference this summer and 20 highlighted a presentation titled "Warning: Gale-Force Wind Gusts Ahead" from Dr. James 21 Johnson of UNC on major demographic shifts in North Carolina and across the country. She said 22 he focused on the aging population, migration patterns, and growing ethnic and racial diversity 23 and encouraged counties to embrace and adapt to these changes. She said she was proud that 24 Orange County was acknowledged at this conference for innovation in the Kinship Care Program 25 and that Cooperative Extension sponsored a youth delegate, Meg Prinzo, from Cedar Grove. 26 Finally, she encouraged small farmers to apply through Cooperative Extension to become the 27 2025 Small Farmer of the Year and win a $2500 award. 28 29 4. Proclamations/ Resolutions/Special Presentations 30 None. 31 32 5. Public Hearings 33 a. Zoning Atlas Amendment— 1031 Frazier Road, Mebane, Cheeks Township 34 The Board held a public hearing, received the Planning Board and staff recommendations and 35 public comments, closed the public hearing, and considered action on an applicant-initiated 36 Zoning Atlas Amendment to rezone a +/- 112.17-acre parcel (PIN: 9835-74-8573) located at 1031 37 Frazier Road, Mebane, Cheeks Township. 38 39 BACKGROUND: On April 19, 2024, a Conventional Zoning Atlas Amendment application 40 (Attachment 1)was received proposing to rezone+/- 112.17 acres at 1031 Frazier Road, Mebane. 41 The Staff Report in Attachment 2 contains additional information, maps, and analysis. 42 43 Requirements: As detailed within the Zoning Atlas Amendment application package (Attachment 44 1), and Section 2.8 of the Unified Development Ordinance (UDO), rezoning submittals are 45 required to contain: 46 47 1. A completed/signed Zoning Atlas Amendment application; 48 2. A map, at a legible scale, showing the land proposed for rezoning; 49 3. A detailed narrative denoting the following: 50 a. The existing zoning of the subject property and the requested zoning, as defined 51 in Article 3 of the UDO; 3 1 b. The current land use designation of the subject property consistent with the 2 Orange County Comprehensive Plan and Future Land Use Map (FLUM), which 3 can be accessed utilizing the embedded links; 4 c. The alleged error in the Zoning Atlas (if any) that will be corrected by the 5 proposed request; 6 d. The changed, or changing, conditions (if any) that makes the proposed 7 amendment reasonable and necessary to promote the public health, safety, and 8 general welfare; and 9 e. How the proposed amendment is consistent with, or carries out the intent and 10 purpose of, the Orange County Comprehensive Plan. 11 4. Plan review fee(s) consistent with the adopted Orange County Fee Schedule. 12 13 Basic Review Process: A conventional district rezoning application requires submission of a 14 detailed area map and other documents, in accordance with Section 2.8.3 of the Unified 15 Development Ordinance (UDO). A site-specific plan is not required for conventional rezoning 16 applications and conditions cannot be applied to an approval action. The typical cadence for the 17 review is as follows: 18 • FIRST ACTION — Submission of an application with required supporting documents 19 by the property owner. 20 STAFF COMMENT. The applicant submitted an application and documents on 21 April 19, 2024, Attachment 1. 22 • SECOND ACTION — Staff holds a Development Advisory Committee (DAC) Meeting. 23 STAFF COMMENT. The Development Advisory Committee Meeting was held on 24 May 16, 2024, at 9:30 a.m., via Microsoft Teams. Comments received from this 25 review are available in Attachment 4. 26 • THIRD ACTION — The Planning Board reviews the application at a regular meeting 27 and makes a recommendation to the BOCC. 28 STAFF COMMENT. The Planning Board reviewed this application at its regular 29 meeting on August 7, 2024. 30 • FOURTH ACTION — The BOCC receives the Planning Board and staff 31 recommendations at an advertised public hearing and makes a decision on the 32 application. 33 STAFF COMMENT: The public hearing is scheduled for September 5, 2024. 34 35 Public Notification: In accordance with Section 2.8.7 of the UDO, notices of the Public Hearing 36 were mailed via first class mail to property owners within 1,000 feet of the subject parcel. These 37 notices were mailed on August 22, 2024, 14 days before the meeting. Staff also posted the 38 subject parcel with signs on August 22, 2024, 14 days before the meeting. See Attachment 3 for 39 the notification materials. 40 Planning Board Recommendation: The Planning Board reviewed the proposed amendments at 41 its August 7, 2024 regular meeting. At this meeting the Board voted unanimously to recommend 42 approval of the Statement of Consistency (Attachment 6) and the proposed Ordinance 43 (Attachment 7). 4 1 An excerpt of the draft minutes from the meeting, as well as the Board's signed statement of 2 consistency, are included in Attachment 5. Agenda materials from the August 7, 2024 Planning 3 Board meeting can be viewed at: https://www.co.orange.nc.us/AgendaCenter/Planning-Board- 4 26. 5 Planning Director's Recommendation: The Planning Director recommends approval of the: 6 1. Statement of Approval and Consistency indicating the conventional rezoning application 7 is reasonable and in the public interest, as contained in Attachment 6. 8 2. Zoning Atlas Amendment Ordinance to reflect the zoning change on the County's adopted 9 Zoning Atlas, as contained in Attachment 7. 10 11 Lauren Honeycutt, Planner, made the following presentation: 12 13 Slide #1 ORANGE COUNTY NORTH CAROLINA Board of County Commissioners Meeting September 5, 2024 7:00 p.m. 14 15 16 Slide #2 �1 ORANGE COUNTY NORTH CAROLINA Item 5a: Zoning Atlas Amendment (Conventional District) MPD-CZZoningto R-1 Zoning Location:1031 Frazier Rd, Mebane,NC PIN:9835-74-8573 Applicant:Harts Mill,LLC Case#:MA24-0002 17 5 1 Slide #3 CONVENTIONAL DISTRICT W Overview Conventional District Zoning Conditional District Zoning Standards must be uniformly Request is use-specific with applied throughout the county individualized development conditions and standards No site-specific,individualized Site-specifiodevelopment plan conditions may be imposed. is part of review and approval process ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #4 REZONING PROCESS Public Notice (signs posted,letters m all ed) n Application Received :.. . :. . . -Staff Review •Public Meeting •Public Hearing •Development •Plan Consistency •Plan Consistency Advisory Finding •Reasonableness Committee •Recommendation Statement Review Made to BOCC •ApprovaVDenial -Interagency of Zoning coordination Request ORANGE COUNTY NORTH CAROLINA 5 6 7 6 1 Slide #5 MEETING PROCESS 1. Staff Presentation 2. Applicant Presentation 3. Questions from the Commissioners 4. Public Comments 5. BOCC Deliberation and Decision ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #6 Zoning Atlas Amendment- MA24-0002 (Common Ground) 1031 Frazier Road , Mebane , NC ■ Vldnity Map for Rmning npplkadon P9R35748573 7 037 Frazier Rd, �ti 4"^ Mebane NC J� g1 o.,, 9835-74-8573 r , Cheeks y r F r Lipper Eno Protected � cla Anthony Weston ORANGE COUNTY NORTH C,AROLINA 5 6 7 8 7 1 Slide #7 Zoning Atlas Amendment- MA24-0002 (Common Ground) 1031 Frazier Road , Mebane , NC • • • Current Zoning MPD-CZ(Master Plan 4 Development Conditional Zoning District) J Overlays:Upper Eno Protected Watershed HART'S MILL VILLAGE .) & FARM ` MEBANE,NC ORANGE COUNTY NORTH CAROLINA 2 3 Lauren Honeycutt said that the current zoning of MPD-CZ was approved in 2015 and 4 allows 34 residences on 22 acres of the parcel. 5 6 Slide #8 Zoning Atlas Amendment- MA24-0002 (Common Ground) 1031 Frazier Road , Mebane , NC ,Overview • • Rezoning Applkation to R,for PIN 9835748573 Requested Zoning f R-1(Rural Residential) j Surrounding Zonin ■ Rural Residential(R-1) ,I 7 8 Lauren Honeycutt said the applicant is requesting to down-zone to rural residential and 9 this meets the surrounding zoning. 10 8 1 Slide #9 Zoning Atlas Amendment- MA24-0002 (Common Ground) 1031 Frazier Road , Mebane , NC ii ; Adopted Fkny land Use map wlih P—A 9$$574d573 Ofolled Future Land Use Map Designations r 20-YearTransition - i • Land located in areas that are in the process of changing from rural to urban,that are suitable for urban-type densities and should be provided with pubiic utilities and services within the second 10-year phase of the Plan. • No proposed amendment Rural Residential I* • Land in the rural areas of the County which is �S appropriate for low intensity and low-density ti residential development,and which would not 6 1 be dependent on urban services during the plan period. • No proposed amendment r AW 2 3 4 Slide #10 Zoning Atlas Amendment- MA24-0002 (Common Ground) 1031 Frazier Road , Mebane , NC Surrounding Aerial Image with Parcel 9835748573 Outlined North All lots are zoned R-1 (Rural Residential)with single-family residential uses or are currently undeveloped and in agriculture use. - South All lots are zoned R-1 (Rural Residential)with single-family residential uses or are currently undeveloped. East All lots are zoned R-1 (Rural Residential)with single-family residential uses. West All lots are zoned R-1 (Rural Residential)with and are currently undeveloped and in agriculture use. 5 6 7 9 1 Slide #11 ZoningAtlas Amendment- MA24-0002 (Common Ground) 1031 Frazier Road , Mebane , NC Conventional ■ ■ Overview Adopted F14VF:Wnd use Map with Parcel 9835798573 9epkted Conventional District Application Requirements � 7 • Compiete2oningAdasAmendment - Application ■ A map showing the land proposed for rezoning f ■ A narrative detailing existing and proposed zoning,future land use designation,how the proposed i amendment corrects an error in the 1 ZoningAtlas or is co nsistent with the Comprehensive Plan ■ Additional Information as Identified by e� Reviewing Agencies •:' ___ 2 3 4 Slide #12 Zoning Atlas Amendment- MA24-0002 (Common Ground) 1031 Frazier Road , Mebane , NC Conventional • • Overview rt»nI 5ubd— 1109 pro Iamclr5 40, 71 Proposed Albveada Lq S..m n F-6r open IAmilnrm (square lmq Devebpmenl Sp— L.Srac Subdmwon 33.39% 40,000 Pro " 40 ia% 30.VW i5ectron 4549% 20,990 712) 5059% i5,09G �� 70,900 50b*A%I0n 18p PlPcoss Arkh.7 Lot WQh,rrm. Flea4110 ,I., D—Wpllmm subd The puposo of 11r Real R—dm W(R-1)D.5 d rs to m ,lb P[ocos ISoction p'wldc bcalrans Ia rua3lwnlorm msMendal 7,21 d""Op-N.al.n b.--a—,vl as vArc cshe F-5.b k nd laq chprl a lam y 1—,to dm+r —1,1pply Iran ROW,min :a[111,] and snragc drsposal Shan bn nd-d.'—IN and— Ikv11 aMorpuon system comer slx 5 1—k M. 4o{21 161 0.4 5rdc 5cILI k. 2l7 Ill 161 jr—) fho disvr[s m0 usually be applretl nhc4c the Idbmnq �al1'_east. Rear Snlb.K xp I,I IBI 111i1.QonQ am 7 Devgry Ictl by IM atloFtM Gomprehemne Plan asOIF� R�tal ReSdn,nal. JGE COUNTY 2 ihban luaingwatn mslnbuoon ctl and tr�lynl.nw,.u� 25;31 calmlon-macs.ar not ekN Mlhn to2t, '1'H C.4ROLINA 5 6 Lauren Honeycutt said that rural residential does not require the applicant to identify the 7 type of development or the land use they anticipate. 8 10 1 Slide #13 Applicant's Presentation ORANGE COUNTY NORTH CAROLINA 2 3 4 Anthony Weston presented on behalf of the applicant, Common Ground (Hart's Mill). 5 6 Slide #14 Common Ground (Hart's Mill) Ecovillage Rezoning Application Re:Rezoning Application,Orange County PIN 9835-74-8573 Presenter for BOCC,915124 Anthony Weston 7 8 9 10 11 1 Slide#15 The land Orange County NF IF-C (1 I PIN: 1117f85]] ni m no 4� rwxrs xi��..c mm.n�5oo. Ft•k E ..� Ana xx.. nxurts uauc aiiemi O0.4NGECOUNIY nax e.aa nm.a..mwn.m..s.,.....x.n ..n....a. ...b xrmrx raPniaxn 2 3 4 Slide#16 In summary: - Our request is to revert from our current Master Plan Development Conditional Zoning (MPD-CZ)to conventional R-1 - The MPD-CZ (approved 11115)is no longer economically sustainable or practical for our needs and membership - Reverting to R-1 will enable us to use the UDO's Flexible Development—Conservation Cluster framework for a similarly compact but smaller, more flexible, and lot-based community layout while continuing to support agriculture and preserve open space and rural character. 5 12 1 Anthony Weston said the original plan in 2015 was to build an eco-village but that proved 2 financially impractical and now they need more flexibility. 3 4 Slide #17 Who we are Common Ground Ecovillage(formerly Hart's Mill Ecovillage)is a project to create a compact"agrarian ecovillage"of about 20 flexible and affordable homes(primary residences and ADU5)on about io acres of our iiz-acre land just west of Hillsborough and Efland. Buildings will be designed for low or positive ecological impact.We have been working on establishing an active,a multi-generational,and diverse neighborhood since our MP❑-CZ rezoning in 2os5 and are now ready to move forward with an alternative plan.Besides our established and growing farm,most of the land is being preserved as open space:orchard,meadows and pasture,streams and pond,and woodlands with hiking trails. 5 6 7 Slide #18 A work in progress Building community:A core group of about 25 members have actively sustained planning and other activities since zoix,with significant engagement by 20-30 more people.A member-financed LLC has raised over s600,aooto buy the land and support building and planning.Regular workshops and open houses garner dozens of visitors,and our mailing list now includes over Zoo names. Detailed planning:Sitework planning and some schematic architecture are substantially Complete. Working farm:We have established an active CSA(Community-Sponsored Agriculture) farm that supplies 6o+area households weekly.Free vegetables are regularly distributed to neighbors.CGEV received a s%o,000 0CAgriculturaI Economic Development grant to expand the CSA's washing and packing facility 8 13 1 Slide #19 A work in progress, continued Land preservation:We have put forward about 40%of ouraxz acres for Conservation and Working Land easements,in partnership with Orange County and the Eno RiverAssociat ion.Note that we lie within an area of high expected impact and urbanization(FL U M-desi g nated zo-year transition zone). Affordable housing:We are actively developing a partnership with Community HomeTrust for the ownership of some of ourcommunity residences.,as well as potential U5DA wp port and ether state and federal opportunities. 2 3 4 Slide #20 Our current MPD-CZ -Approved by OCBOCC in late aoi5. -Designed fora larger village:for about 35-4o residences in about i5 acres,to be cooperatively awned and huiIt upfront. -Developed in 2014-2075,prior to the adoption of the UDO's Flexible Development— Conservatlon C I uste r f rame wo rk,but serving the same goals: Per the zo3o dC Comprehensive Plan:"aligning our built environment and socioeconomic activities with the natural systems that support life"(section 13),"protection of the Ccunty's natural areas,including forests,wildlife habitat,and other important open spaces"(2.2.4)and "discouraging urban sprawl,encourage a separation of urban and rural land uses"(5.7.31 "providing a diversity of housing types and housing densities...for a range of housing needs of current and future populations"(z.3.z and 4.z),and"supporting local agriculture and maintain the viability of local farms"(3.4.5)• 5 6 7 8 14 1 Slide #21 The MPD-CZ plan:about 30 residences,including some duplexes and ADUS;large ccmmunity septic field to the east;all to be cooperatively owned and built upfront i . Z 3 4 Slide #22 "The Dinosaur" Why the MPD-CZ is no longer sustainable We have not been able to achieve the numbers or the financial capacity to build such a large project.Building costs have skyrocketed due to COVID and other market and financial instabilities,discouraging or excluding many would-be member-builders.Our(extensive)efforts to obtain financing for the project did not come to fruition,and were taxing our limited capacity. With such pressing cost constraints and a vigorouslyexpanding farm,the community subsurface drip septic system planned to the east now seems unwIeldIy,too costly,and intrudes too much on a prime agricultural area. The MPD is designed as an organic whole that does not readily allow building in parts or phases (e.g.nearly the entire infrastructure must go in at the start) Flexible Development-Conservation Cluster zoning allows greater flexibility with individual design and timing as well as affordable housing support(such as from Community Home Trust) while hugely reducing upfront community costs. 5 6 7 8 15 1 Slide #23 Changing plans! The current MPD-CZ allows no major changes. Thus a new plan is needed: - a smaller village - individually-owned homes and/or lots(under HOA or Condominium Association) - community-installed infrastructure with more homebuilder flexibility (re. timetable and design... within community guidelines) - strongest possible protections for the remainder of the land as farmland and community-accessible open space 2 3 4 Slide #24 The UDO's (2017) Flexible Subdivision-Conservation Cluster framework readily provides for all of this.The upshot: - We are designing a new village layout and site plan per the Flexible Subdivision-Conservation Cluster provisions (section 7A 2) - This is a form of Minor Subdivision, so the new plan will need only administrative approval - BUT since the Minor Subdivision is an overlay on R-1 conventional zoning, we need first to revert from our current MPD-CZ to R-1. and this is a BOCC matter.This is our present request. 5 6 7 8 16 1 Slide #25 "Stepping ,back to leap forward" Thank you for your consideration z 3 4 Slide #26 Exhibit 1 The next page shows what we are developing for our new site layout_(It may be usefully contrasted with slide 7.)SeptiC will be immediately downslope of the lots shown(and all inside the farm swale).We have been energetically developing these plans in order to be able to move as quickly as possible once rezoning is approved, To be clear,this is for illustrative purposes only-The present application is only for rezoning,a precondition for the Flex-rev application.We thought that Board members Should be able to see what we have in mind,to complete the picture,especially in light of the new plan's Continuity with the 2030 OC Comprehensive Plan(and likely,even moreso,the 2050 plan now taking shape—some of our members are taking part in that process)- 5 6 7 8 17 1 Slide #27 R � r 2 3 4 Lauren Honeycutt continued the presentation. 5 6 Slide #28 Public Notification ■ Notices were mailed via first class mail to property owners within 1,000 ft. of the subject parcel on August 22, 2024. ■ Sign posted the subject parcel on August 22, 2024. ■ Application information has also been posted on the Planning Department's"Active Development"webpage. ORANGE COUNTY NORTH CAROLINA 7 18 1 Slide #29 Staff Analysis 1. The application is complete in accordance with Section 2.8 of the UDO. 2. The proposal is consistent with goals/objectives outlined within the Orange County Comprehensive Plan. 3. The amendment is reasonable and in the public interest because it furthers the goals of the adopted Comprehensive Plan and is located in an area designated on the Future Land Use Map as "20-Year Transition"and "Rural Residential."Such areas have been identified as changing from rural to urban in form and density,where all densities of residential development would be appropriate. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #30 Planning Board Recommendation Planning Board reviewed the rezoning application at its August 7,2024 meeting Voted 9-0 to recommend approval of the Statement of Consistency (Attachment 6 and the proposed Zoning Atlas Ordinance Amendment (Attachment?],as presented. ORANGE COUNTY NORTl I CARC».1NA 5 6 19 1 Slide #31 Planning Director Recommendation The Planning Director recommends the Board consider the following and vote for Approval of: 1. Statement of Consistency indicating the Zoning District Amendment application is reasonable and in the public interest, as contained in Attachment6. 2. Zoning Atlas Amendment Ordinance to reflect the zoning change on the County's adopted Zoning Atlas, as contained in Attachment 7. ORANGE COUNTY NORTH CAROL]NA 2 3 4 Slide #32 Recommendation forTonight The Manager recommends the Board: Vote To Approve or Denythe Statement of Consistency(Attachment 6) and the proposed ordinance(Attachment 7) • Wlienadoptingorrejectinganyzoningtextormapamendment,the [C o m m i s s i o n e r s I shallapprovea&W5tatementdescribingwhetherits action is cansis ten t o r inconsis tent with an adopted comprehensive or land- useplan. • When adoptingorrejectinganypetWon for a zoning map amendment,a statement analyzingthe reasonableness of the proposed rezoningshall be approved by the[Com m issioners]. [NCGS 16OD-6051 ORANGE COUNTY NORTH CAROLINA 5 6 Commissioner McKee asked for a detail of the process since this is an odd arrangement 7 to downsize. He asked what the future steps are for the Board and for the applicant. 8 Lauren Honeycutt said that approval would vacate the conditional zoning and down-zone 9 to rural residential. She said in order for the applicant to do any sort of development of a 10 subdivision, they would have to bring that application to staff for appropriate review. 20 1 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 2 open the public hearing. 3 4 VOTE: UNANIMOUS 5 6 PUBLIC COMMENTS: 7 There was no one signed up to speak. 8 9 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 10 close the public hearing. 11 12 VOTE: UNANIMOUS 13 14 Chair Bedford clarified that any decision tonight is completely independent of any future 15 decision on an application and independent of any possible future conservation easement. She 16 said this is also the first use of tying the Strategic Plan to an agenda item. She said that is 17 something they want to do in the future. She said that considering it was environmental protection, 18 any development really is not better for the environment. She said this could also be tied 19 negatively to housing goals because the number is reduced. She said they need to think about 20 which Strategic Plan goals will be used and she asked that staff be thinking about this going 21 forward with other items. She said she plans to support this request. She said she was surprised 22 to see the length of consistencies and she expressed concern with future adversarial issues due 23 to long explanations of consistency from staff. She said if the Board did not support this, there 24 would be four pages that the Board would have to argue over. She said she emailed John Roberts 25 and Cy Stober and asked if they could remove some items to shorten the portion. She said that 26 tonight is not especially important but, in the future, she wants to avoid adversarial issues between 27 the Board. 28 Commissioner Richards asked about the recommendations from the NC Department of 29 Wildlife and what happens to those now. 30 Cy Stober, Planning and Inspections Director said there are requirements in the ordinance 31 around open space. He said that all input will be gathered during future flexible subdivision 32 processes. He said it is standard practice to collect the comments from the county and the State 33 around the value of property from different perspectives. He said that it is standard to provide that 34 information. He said that they are vacating a site-specific plan and there is a loss of control 35 however, conditions cannot be placed upon the approval. He said that the county has done a 36 good job of identifying those values in the ordinance and they can be regulated and accounted 37 for there. 38 Commissioner Richards asked if there is anything in the wildlife recommendations outside 39 of what the county ordinance includes. 40 Cy Stober said there are identifications of bottomland hardwood forests or floodplains that 41 are either already protected or are of low value. He said that when they identify high value areas 42 as natural heritage areas, primary resource areas, and places of cultural significance. He said 43 they can protect those proactively. He said that they confer with DEAPR on the high-level areas. 44 Commissioner Richards said she looked at this through an environmental lens because 45 of its location in a watershed protection area. She asked if the recommendations would go onto 46 the shelf until a future application is brought to the Board. 47 Patrick Mallett said that processes like these go through the state clearinghouse and 48 usually issue statements that are the bare minimum at the state level. He said that floodplain 49 standards for the state are far less than what Orange County requires. He said that the county's 50 standards would apply to this parcel. 21 1 Commissioner Portie-Ascott said she thought the property owner would not have to come 2 back for future approval if this is approved tonight. 3 Cy Stober said if it is a major subdivision application that will require the Board's review. 4 He said that if the subdivision application meets the requirements of the ordinance, then there is 5 not a lot of discretion that can be given to deny an application that meets all of the regulations 6 and laws. He said it is his job to make sure that it does meet the requirements but currently, a 7 major subdivision requires Planning Board review and approval by the BOCC. 8 Commissioner Fowler asked if a major subdivision is more than 20. 9 Cy Stober said that when you go over 20, there must be a rezoning to a conditional district. 10 He said that major subdivisions are 6 or more standard lots and flexible subdivision is 13 -20 lots. 11 Commissioner Fowler said she thinks that the more things that are consistent would help 12 support the application rather than cause arguments. 13 John Roberts said statute requires a brief statement to describing whether the application 14 is consistent or inconsistent. He said that courts have decided that a simple conclusion is 15 inadequate, and that Commissioner Fowler is correct regarding the more reasons given for 16 consistency reduces the likelihood of the decision being overturned in court. 17 Chair Bedford said the number of pages seemed excessive. She said that the Board is 18 the only entity that gets to decide the "reasonableness" of the application. 19 Commissioner Hamilton said some of the questions brought up can be looked at during a 20 work session. 21 Commissioner McKee asked the applicant the difference between the plan for the initial 22 development and the new plan going forward. 23 Anthony Weston said the former development was much larger, more complex with a 24 system of roads and septic, but the scale of cost and membership willingness and ability was not 25 sustainable in the end. 26 Commissioner McKee said he understands that part but asked if the new plan will still be 27 cooperative. 28 Anthony Weston said that the new plan is flexible and smaller so it can move in a phased 29 way. He said that they are looking for something that is like a condominium association or a fee- 30 simple in the village proper and a community owned larger area of farm property. He said that 31 they are still working on deciding the next step. 32 Commissioner McKee said he has no issue with downsizing, but he is trying to understand 33 the type of entity with which he is dealing. He said that has no bearing on the decision, but this 34 project is so much different than the first one. 35 Anthony Weston said it certainly is and if he had more information or direction, he would 36 provide that, but they are still working to see what a viable option looks like. 37 Vice-Chair Greene said she is in favor of this ecologically responsible development they 38 are building. 39 40 A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to approve 41 the Statement of Consistency (Attachment 6) and the proposed ordinance (Attachment 7). 42 43 VOTE: UNANIMOUS 44 45 b. Zoning Atlas Amendment—Dimmocks Mill Road, Hillsborough, Hillsborough Township 46 The Board held a public hearing, received the Planning Board and staff recommendations and 47 public comments, closed the public hearing, and considered action on a County-initiated Zoning 48 Atlas Amendment to amend the Upper Eno Critical Watershed Overlay District boundary line on 49 two parcels (PINs: 9863-09-3922 and 9864-00-2205) located on Dimmocks Mill Road, 50 Hillsborough, within the Hillsborough Township of Orange County. 51 22 1 BACKGROUND: Protected Watersheds within Orange County are part of the County's delegated 2 Stormwater Management Program, as reflected in the adopted Orange County Watershed 3 Boundary Map. These watersheds are also adopted Zoning Overlay Districts in the Unified 4 Development Ordinance (UDO), requiring approval of a Zoning Atlas Amendment to modify the 5 watershed overlay boundary line. 6 7 Based on State requirements, the Board was notified of the change in the watershed boundary 8 line at the June 18, 2024 Business meeting. Following this action, the Orange County Planning 9 Director initiated a Zoning Atlas Amendment application (Attachment 1) on June 24, 2024 to 10 amend the Upper Eno Critical Watershed Overlay District boundary line. This second action is 11 necessary so that the zoning overlay boundary line coincides with the new state recognized 12 watershed ridge line. The Staff Report in Attachment 2 contains additional information, maps, 13 and analysis. The Project Narrative contained in Attachment 1 provides additional background 14 information related to this request. 15 16 Requirements: As detailed within the Zoning Atlas Amendment application package (Attachment 17 1), and Section 2.8 of the UDO, rezoning submittals are required to contain: 18 19 1. A completed Zoning Atlas Amendment application; 20 2. A map, at a legible scale, showing the land proposed for rezoning; 21 3. A detailed narrative; and 22 4. Plan review fee(s) consistent with the adopted Orange County Fee Schedule. 23 [Note: As a County-initiated action, no review fees were collected] 24 25 Basic Review Process: A rezoning application for an overlay district amendment requires 26 submission of a detailed area map and other documents, in accordance with Section 2.8.3(A) of 27 the Unified Development Ordinance (UDO). A site-specific plan is not required for overlay district 28 amendment applications and conditions cannot be applied to an approval action. The typical 29 cadence for the review is as follows: 30 • FIRST ACTION — Staff holds a Development Advisory Committee Meeting. 31 STAFF COMMENT: The Development Advisory Committee Meeting was held on 32 July 11, 2024, at 9:30 a.m., via Microsoft Teams. Comments received from this 33 review are available in Attachment 4. 34 • SECOND ACTION —The Planning Board reviews the application at a regular meeting 35 and makes a recommendation to the BOCC. 36 STAFF COMMENT. The Planning Board reviewed this application at its regular 37 meeting on August 7, 2024 and voted unanimously to recommend approval of the 38 amendment. 39 • THIRD ACTION—The BOCC receives the Planning Board and staff recommendations 40 at an advertised public hearing and makes a decision on the application. 41 STAFF COMMENT. The public hearing is scheduled for September 5, 2024. 42 43 Public Notifications: In accordance with Section 2.8.7 of the UDO, notices of the Public Hearing 44 were mailed via first class mail to property owners within 1,000 feet of the subject parcel. These 45 notices were mailed on August 22, 2024, 14 days before the hearing. Staff also posted the subject 46 parcel with signs on August 22, 2024, 14 days before the hearing. See Attachment 3 for the 47 notification materials. 23 1 2 Planning Board Recommendation: The Planning Board reviewed the zoning atlas amendment at 3 its August 7, 2024 regular meeting. At this meeting the Planning Board voted unanimously to 4 recommend approval of the Statement of Consistency (Attachment 6) and the proposed Zoning 5 Atlas Amendment (Attachment 7), as presented. 6 An excerpt of the draft minutes from the August 7, 2024 meeting, as well as the Board's signed 7 statement of consistency, are included in Attachment 5. Agenda materials from the meeting can 8 be viewed at: 9 https://www.orangecountVnc.gov/AgendaCenter/ViewFile/Agenda/ 08072024-2058. 10 Planning Director's Recommendation: The Planning Director recommends approval of the: 11 1. Statement of Approval and Consistency indicating the overlay zoning district amendment 12 application is reasonable and in the public interest, as contained in Attachment 6. 13 2. Zoning Atlas Amendment Ordinance to reflect the zoning overlay change on the County's 14 adopted Zoning Atlas, as contained in Attachment 7. 15 16 Patrick Mallett, Deputy Director, Development Services, made the following presentation: 17 18 Slide #1 ORANGE COUNTY NORTH CAROLINA Item 5b: Zoning Atlas Amendment Watershed Protection Overlay Location; Dimmocks Mill Road PIN: 9863-09-3922 and 9864-00-2205 Applicant: Orange County Case#: MA24-0003 19 20 Patrick Mallett said the cases in 5-b and 5-c are similar. He explained the process for 21 amending watershed boundary lines. 22 23 24 1 Slide #2 Zoning Atlas Amendment- MA24-0003 Dimmocks Mill Road i Yrdnity MAP Tor Watershed Overlay Amendmem Appl[catlon .• _ Dimmocks Mill Road PI N59864002205arnd063093g22 T r 986 -0 - Y •f 9864-d0-220522a5 ■ . Hillsborough '.� J Upper Eno Critical ApplicantOrange County y A ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #3 Zoning Atlas Amendment- MA24-0003 Dimmocks Mili Road • ■ 'd walmhed 0rcday nnxndment PINS 9"cono5 and 9863o93922 Current ionIriH Current Zoning • R-1,Rural Residential '� L Surrounding Zoning ■ R-1,Rural Residential ■ AR,Agricultural Residential _ Overlay Districts n e, • Upper Eno Critical { o • Major Transportation Corridor I} i �i. uvw.E*acnarai I �o 5 6 7 25 1 Slide #4 Zoning Atlas Amendment- MA24-0003 Dimmocks Mill Road Overview (continued): Future Land Use Ma Designation Adopeed Future and use MapwIth Parcels p g 986;voxxv5 and-3863093922 DcPktvd Agricultural Residential i • Land in the rural areas where the prevailing land use activities are related to the land(agriculture. forestry)and which is an appropriate location for the continuation of these uses. Rural Residential • Land in the rural areasof the Countywhich is •�.e� appropriate for low intensity and law-density residential development,and which would not be dependent on urban services during the plan period. E �� 10 YearTransition • Areas changing from rural to urban in form and density.All densities of residential development — would be appropriate. - TIP A- 2 3 4 Slide #5 Zoning Atlas Amendment- MA24-0003 Dimmocks Mill Road • • '• Request W • Modify the Upper Eno Critical Watershed ; Overlay District boundary line. • No amendments are proposed to the base zoning district,Major Transportation Corridor Overlay District,or Future Land ! Use Map. LIIII ■ Follows acceptance of the revised watershed boundary line by the State, which was presented to the BOCC at their June 18,2024 meeting. This action will Uvuer Enn Crilcal align the zoning of the watershed boundary with that ridgeline. oP� o n. 5 6 7 26 1 Slide #6 Zoning Atlas Amendment- MA24-0003 Dirnm ❑ cks Mill Road Overview ■ -d —t4' f — —46 • - �:s`''{; `.:Igo .a.�....w '— ' �I e A kk 3 4 Slide #7 Staff Analysis As required under Section 2.8.5 ofthe UDO,the Planning Director shall cause an analysis to he made of the application.In analyzingthis request,the Planning Director offers the following: 1. The application is complete in accordance with the requirements of Section 2.8,3 of the UDO. 2. Staff review of the application included considerations for how the request relates to the Orange County 2030 Comprehensive Plan. ■ Chapter2- Planning Principles is Chapter - Land Use Element,Section 5.6 Goals ORANGE COUNTY NORTH CAROLINA 5 6 7 27 1 Slide #8 Public Notification • Notices were mailed via first class mail to property owners within 1,000 ft. of the subject parcel on August 22, 2024. ■ Signs posted the subject parcel on August 22, 2024. ■ Application information has also been posted on the Planning Department's"Active Development"webpage. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #9 Review Process Planning Staff • Determine application completeness and analyze proposed Zoning Atlas Amendment With Comprehensive Plan Planning :■. ■ • Hear from the applicant, staff,and the public • Review and discuss analysis and staff recommendation • Recommend approval or denial to Board of County Commissioners B/. / of CountyCommissioners • Schedule and hold public hearing to receive application • Hear from the applicant, staff,and the public • Review and discuss analysis and recommendations from staff and Planning Board • Close public hearing •rr� ORANGE COUNTY NORTH CAROLINA 5 6 7 28 1 Slide #10 Planning Director Recommendation The Planning Director recommends the Board consider the following and vote for Approval of: 1. Statement of Approval and Consistency indicating the overlay zoning district amendment application is reasonable and in the public interest,as contained in Attachment 6. 2. Zoning Atlas Amendment Ordinance to reflect the zoning overlay change on the County's adopted Zoning Atlas,as contained in Attachment 7. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #11 Planning Board Recommendation The Planning Board reviewed the zoning atlas amendment at its August 7, 2024 regular meeting and voted unanimously to recommend approval of the Statement of Consistency(Attachment 6)and the proposed Zoning Atlas Amendment(Attachment 7),as presented. ORANGE COUNTY NORTH CAROLINA 5 6 7 29 1 Slide #12 Recommendation The Manager recommends the Board: 1, Conduct the public hearing and receive the Planning Board and staff recommendations and public comments; 2. Close the public hearing;and 3. Vote to Approve the Statement of Consistency (Attachment 6) and Zoning Atlas Amendments(Attachment 7); • aR Vote to Deny the Zoning Atlas Amendments, including a statement as to why the application is not reasonable and/or not in the public interest. ORANGE COUNTY NORTH CAROL]NA 2 3 4 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 5 open the public hearing. 6 7 VOTE: UNANIMOUS 8 9 PUBLIC COMMENTS: 10 There was no one signed up to speak. 11 12 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 13 close the public hearing. 14 15 VOTE: UNANIMOUS 16 17 A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to approve 18 the Statement of Consistency (Attachment 6) and Zoning Atlas Amendments (Attachment 7). 19 20 VOTE: UNANIMOUS 21 22 c. Zoning Atlas Amendment— 711 Faith WaV Road, Mebane, Cheeks Township 23 The Board held a public hearing, received the Planning Board and staff recommendations and 24 public comment, closed the public hearing, and considered action on a County-initiated Zoning 25 Atlas Amendment to amend the Back Creek Protected Watershed Overlay District and Upper Eno 26 Protected Watershed Overlay District boundary line on one parcel totaling approximately 1.73 27 acres (PIN: 9835-67-1605) located at 711 Faith Way Road, Mebane, within the Cheeks Township 28 of Orange County. 29 30 1 BACKGROUND: Protected Watersheds within Orange County are part of the County's delegated 2 Stormwater Management Program, as reflected in the adopted Orange County Watershed 3 Boundary Map. These watersheds are also adopted Zoning Overlay Districts in the Unified 4 Development Ordinance (UDO) requiring approval of a Zoning Atlas Amendment to modify the 5 watershed overlay boundary line. 6 7 Based on State requirements, the Board was notified of the change in the watershed boundary 8 line at the May 21, 2024 Business meeting. Following this action, the Orange County Planning 9 Director initiated a Zoning Atlas Amendment application (Attachment 1) on June 24, 2024 to 10 amend the Back Creek Protected Watershed Overlay District and Upper Eno Protected 11 Watershed Overlay District boundary line. This second action is necessary so that the zoning 12 overlay boundary line coincides with the new state recognized watershed ridge line. The Staff 13 Report in Attachment 2 contains additional information, maps, and analysis. The Project Narrative 14 contained in Attachment 1 provides additional background information related to this request. 15 16 Requirements: As detailed within the Zoning Atlas Amendment application package (Attachment 17 1), and Section 2.8 of the UDO, rezoning submittals are required to contain: 18 1. A completed Zoning Atlas Amendment application; 19 2. A map, at a legible scale, showing the land proposed for rezoning; 20 3. A detailed narrative; and 21 4. Plan review fee(s) consistent with the adopted Orange County Fee Schedule. 22 [Note: As a County-initiated action, no review fees were collected] 23 24 Basic Review Process: A rezoning application for an overlay district amendment requires 25 submission of a detailed area map and other documents, in accordance with Section 2.8.3(A) of 26 the Unified Development Ordinance (UDO). A site-specific plan is not required for overlay district 27 amendment applications and conditions cannot be applied to an approval action. The typical 28 cadence for the review is as follows: 29 • FIRST ACTION — Staff holds a Development Advisory Committee Meeting. 30 STAFF COMMENT. The Development Advisory Committee Meeting was held on 31 July 11, 2024, at 9:30 a.m., via Microsoft Teams. Comments received from this 32 review are available in Attachment 4. 33 • SECOND ACTION —The Planning Board reviews the application at a regular meeting 34 and makes a recommendation to the BOCC. 35 STAFF COMMENT. The Planning Board reviewed this application at its regular 36 meeting on August 7, 2024 and voted unanimously to recommend approval of the 37 amendment. 38 THIRD ACTION—The BOCC receives the Planning Board and staff recommendations 39 at an advertised public hearing and makes a decision on the application. 40 STAFF COMMENT. The public hearing is scheduled for September 5, 2024. 41 42 Public Notifications: In accordance with Section 2.8.7 of the UDO, notices of the Public Hearing 43 were mailed via first class mail to property owners within 1,000 feet of the subject parcel. These 44 notices were mailed on August 22, 2024, 14 days before the hearing. Staff also posted the subject 45 parcel with signs on August 22, 2024, 14 days before the hearing. See Attachment 3 for the 46 notification materials. 31 1 Planning Board Recommendation: The Planning Board reviewed the zoning atlas amendment at 2 its August 7, 2024 regular meeting. At this meeting the Planning Board voted unanimously to 3 recommend approval of the Statement of Consistency (Attachment 6) and the proposed Zoning 4 Atlas Amendment (Attachment 7), as presented. 5 An excerpt of the draft minutes from the August 7, 2024 meeting, as well as the Board's signed 6 statement of consistency, are included in Attachment 5. Agenda materials from the meeting can 7 be viewed at: https://www.orangecountync.gov/AgendaCenter/ViewFile/Agenda/ 08072024- 8 2058. 9 Planning Director's Recommendation: The Planning Director recommends approval of the: 10 1. Statement of Approval and Consistency indicating the overlay zoning district amendment 11 application is reasonable and in the public interest, as contained in Attachment 6. 12 2. Zoning Atlas Amendment Ordinance to reflect the zoning overlay change on the County's 13 adopted Zoning Atlas, as contained in Attachment 7. 14 Patrick Mallett, Deputy Director, Development Services, made the following presentation: 15 16 Slide #1 ORANGE COUNTY NORTH CAROLINA Item 5c: Zoning Atlas Amendment Watershed Protection Overlay Location: 711 Faith Way PIN:9835-67-1605 Applicant: Orange County Case#: MA24-0004 17 18 19 32 1 Slide #2 Zoning Atlas Amendment- MA24-0004 711 Faith Way Road i NciNry hA■p for watershed OrMay AmendmentApplkaeon 711 Faith Way Road PIH g83567i6o5 r Cheeks Back Creek Protected ° Upper Eno Protected �1�lt�r rti Applicant Orange County 'o.� J. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #3 Zoning Atlas Amendment- MA24-0004 711 Faith Way Road • ■ 'd v+atemhed Overlay Amendrnent PIN gi"6n6■5 current Zw4 Current loniri ■ R-1,Rural Residential Surrounding Zoning ■ R-1,Rural Residential + Overlay Districts ■ Back Creek Protected °-• ^^-^� = ■ Upper Eno Protected _.. rr■. 3 f t i Y 5 6 7 8 33 1 Slide #4 Zoning Atlas Amendment- MA24-0004 711 Faith Way Road • • Future Land Use Map Designation Adopted Niure Land U%e Map with Parcel 98356716v5 Depicted i Rural Residential • Land in the rural areas of the County which is appropriate for low intensity and low-density residential development,and which would not be dependent on urban services during the plan period. 7— s �ppn Eno PldreW �rN 2 3 4 Slide #5 Zoning Atlas Amendment- MA24-0004 7 1 1 F a i t h W a y R o a d • • '• Reques - �� I ■ Modify the Back Creek Protected Watershed Overlay District and Upper Eno Protected Watershed Overlay District �" boundary line. • No amendments are proposed to the base zoning district or Future Land Use Map. ■ Follows acceptance of the revised swx,sws vl� watershed boundary line by the State, which was presented to the BOCC at their May 21,2024 meeting. This action will align the zoning of the watershed boundary with that ridgeline. 0 A m TY 5 6 7 34 1 Slide #6 Zoning Atlas Amendment- MA24-0004 711 Faith Way Road Overview ; 7 it 1 01 a S r kANGE COUN7Y _An— � _- a:y`� NORTH CAROLINA 2 3 4 Slide #7 Staff Analysis As required under Section 2.8.5 of the UDO,the PlanningDirector shall cause an analysis to be made of the application.In analyzingthis request,the Planning Director offers the following: I. The application is complete in accordance with the requirements of Section 2.8.3 of the UDO. 2. Staff review of the application included considerations for how the request relates to the Orange County 2030 Comprehensive Plan. ■ Chapter2 - Plan ningPrincipies • Chapter5- Land Use Element,Section 5.6 Goals ORANGE COUNTY NORTH CAROLINA 5 6 7 35 1 Slide #8 Public Notification • Notices were mailed via first class mail to property owners within 1,000 ft. of the subject parcel on August 22, 2024. ■ Signs posted the subject parcel on August 22, 2024. ■ Application information has also been posted on the Planning Department's"Active Development"webpage. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #9 Review Process Planning Staff • Determine application completeness and analyze proposed Zoning Atlas Amendment With Comprehensive Plan Planning :■. ■ • Hear from the applicant, staff,and the public • Review and discuss analysis and staff recommendation • Recommend approval or denial to Board of County Commissioners Board of CountyCommissioners • Schedule and hold public hearing to receive application • Hear from the applicant, staff,and the public • Review and discuss analysis and recommendations from staff and Planning Board • Close public hearing •rr� ORANGE COUNTY NORTH CAROLINA 5 6 7 36 1 Slide #10 Planning Director Recommendation The Planning Director recommends Approval of: 1. Statement of Approval and Consistency indicating the overlay zoning district amendment application is reasonable and in the public interest,as contained in Attachment 6. 2. Zoning Atlas Amendment Ordinance to reflect the zoning overlay change on the County's adopted Zoning Atlas,as contained in Attachment 7. ORANGE COUNTY NORTH CAROL]NA 2 3 4 Slide #11 Planning Board Recommendation The Planning Board reviewed the zoning atlas amendment at its August 7, 2024 regular meeting and voted unanimously to recommend approval of the Statement of Consistency(Attachment 6)and the proposed Zoning Atlas Amendment(Attachment 7),as presented. ORANGE COUNTY NORTH CARO1.TNA 5 6 7 37 1 Slide #12 Recommendation The Manager recommends the Board: 1, Conduct the public hearing and receive the Planning Board and staff recommendations and public comments; 2. Close the public hearing;and 3. Vote to Approve the Statement of Consistency (Attachment 6) and Zoning Atlas Amendments(Attachment 7); • aR Vote to Deny the Zoning Atlas Amendments, including a statement as to why the application is not reasonable and/or not in the public interest. ORANGE COUNTY NORTH CAROL]NA 2 3 4 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 5 open the public hearing. 6 7 VOTE: UNANIMOUS 8 9 PUBLIC COMMENTS: 10 There was no one signed up to speak. 11 12 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 13 close the public hearing. 14 15 VOTE: UNANIMOUS 16 17 Chair Bedford said the Planning Board brought up the issue with surveying additional 18 parcels. 19 Patrick Mallett said getting ground truth throughout the entire county would be 20 astronomically expensive. He said the watershed boundaries were made using the best criteria, 21 means, and data available at the time. He said the good news is that there is better information 22 available for surveys now as needed for property owners, and the state has a well-defined process 23 for this now. 24 25 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 26 approve the Statement of Consistency (Attachment 6) and Zoning Atlas Amendments 27 (Attachment 7). 28 29 VOTE: UNANIMOUS 30 38 1 6. Regular Agenda 2 a. Professional Services Contract with Development Finance Initiative (UNC School of 3 Government) for Pre-Development Services for the Greene Tract and Approval of 4 Budget Amendment#1-A 5 The Board authorized the County Manager to sign a contract on behalf of Orange County to 6 procure a professional services contract with the Development Finance Initiative (DFI) for pre- 7 development services for the Greene Tract and approved Budget Amendment#1-A to provide for 8 the total cost of the project. 9 BACKGROUND: With the anticipated conclusion in late September/October of the current 10 community engagement and Master Plan efforts on the jointly-owned Greene Tract, the three 11 local government owners/partners (Orange County and the Towns of Chapel Hill and Carrboro) 12 are looking ahead to the next necessary phase of realizing development of the Greene Tract. An 13 in-depth financial feasibility analysis of the Master Plan is necessary, including an analysis of 14 providing housing at various levels of affordability and public investment support. Additionally, a 15 development partner(s) must be identified and selected. 16 Staffs have identified the DFI program at the UNC School of Government as uniquely suited to 17 perform the necessary analyses and project marketing to private sector developers (both non- 18 profit and for-profit) who would construct the Master Plan. DFI partners with communities "to 19 attract private investment for transformative projects by providing specialized finance and real 20 estate development expertise." The Scope of Services for the proposed contract is included in 21 Attachment 1. Letters of Support from the Towns of Chapel Hill and Carrboro are included in 22 Attachment 2. 23 Many of the tasks in the Scope of Services are expected to be completed in a 12-18-month 24 timeframe. However, the contract with DFI will be for 10 years, until December 1, 2035, as DFI 25 will be a partner in soliciting private sector developers to bring the Master Plan to on-the-ground 26 fruition, which may occur in phases. 27 In a separate agenda item on this September 5, 2024 Business meeting agenda, the existing 28 contract for Master Plan services with Thomas & Hutton is proposed to be extended in the event 29 that adjustments to the Master Plan resulting from community engagement efforts are necessary 30 as a result of the financial feasibility analysis DFI will complete. 31 The proposed DFI contract is one part of overall efforts to develop the Greene Tract in accordance 32 with community desires, to include affordable housing. Other processes, such as "entitlement" 33 (zoning approval) by the Town of Chapel Hill will run concurrently with DFI's and Thomas & 34 Hutton's work. The entitlement process is expected to be in the form of a Development Agreement 35 and is expected to commence in October 2024. Attachment 3 is a DRAFT timeline of the Master 36 Plan and Entitlement, with the timeline subject to refinements as a variety of activities are 37 underway that could necessitate updates. 38 39 Perdita Holtz, Deputy Director, Long-Range Planning &Administration, made the following 40 presentation: 41 42 39 1 Slide #1 ORANGE COUNTY NORTH CAROLINA Professional Services Contract with Development Finance Initiative (UNC School of Government) for Pre- ❑evelopment Services for the Greene Tract and Approval of Budget Amendment #1-A Agenda Item 6-a 2 3 4 Slide #2 Purpose of Agenda Item • To authorize the County Manager to sign a contract on behalf of Orange County to procure a professional services contract with the Development Finance Initiative(DFI)for pre-development services for the Greene Tract and to approve Budget Amendment#1-A to provide for the total cost of the project. ORANGE COUNTY NORTH CAROLTNA 5 6 7 40 1 Slide #3 Brief Update on 2024 Greene Tract Activities • Community engagement resulting in a community- supported Master Plan nearing completion — Master Plan will be presented at September 22 community workshop (#3 of 3) • 2-00 p.m. at Morris Grove Elementary • Consultant teams and staff will present to elected boards in October — October 1: BOCC — October 9: Chapel Hill Council — October 15: Carrboro Council ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #4 Proposed DFI Contract • Staffs identified needs to move forward from a Master Plan to on-the-ground realization — Financial feasibility analysis, including varying levels of affordability/housing price points • Inform decisions about public investment —Zoning approvals by Town of Chapel Hill — Connect with private sector developer(s) to bring the overall project to fruition ORANGE COUNTY NORTH CAROLINA 5 6 Perdita Holtz said that all three local governments had staff involved in identifying needs 7 to move forward from a Master Plan to an on-the-ground realization. 8 41 1 Slide #5 Proposed DFI Contract (cost.) • DFI at the UNC School of Government identified as being uniquely suited to provide the specialized finance and real estate development expertise needed to move the Greene Tract project forward. — Ferry Road project in Buncombe County • https:llengage.buncombecounty.org/y3032 ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #6 Proposed DFI Contract (cost.) • Scope of Services in Attachment 1 — Tasks other than marketing the project to developers are expected to be completed in a 12-18 month timeframe. — Contract would be for 10 years to account for marketing time, advising on development agreement negotiations with selected developer(s), and likely phasing ORANGE COUNTY NORTH CAROLINA 5 6 7 42 1 Slide #7 Proposed DFI Contract (conk.) Contract cost to property owners (Orange County and Towns of Carrboro and Chapel Hill): $132,400 over 2 fiscal years — 43%Orange County/43%Chapel Hill 1 14% Carrboro • County's share is$56,932 — Letters of Support from the Towns are in Attachment 2. • DFI is also compensated by the eventual developer(s)who pay 1%of the project costs directly to DFI as a Development Services Fee. — There are clauses in this contract that address the property owners'obligation to include this payment in future contracts with developer(s), ORANGE COUNTY N01VVH CAROLINA 2 3 4 Slide #8 Pre-Development Feasibility & Developer Identification Services DevelopmentPF"qqMV N_qq, 11IFF". Site Public 'IRR Analysis Interests -.,qq Feasible 0PPP'1__P1 Plan Market Financial Analysis Feasibility ORANGE COUNTY NORTH CAROLINA 5 6 Marcia Perritt with Development Finance Initiative said that they are a program within the 7 UNC School of Government. She said they have worked with over 250 communities in NC on real 8 estate projects, including pre-development feasibility studies. 9 Commissioner Hamilton asked to hear about a project that did not go forward and the 10 circumstances surrounding that decision. 11 Marcia Perritt said she can and that they still see that as a success because the goal is to 12 provide objective, neutral information that helps the decision makers decide. She said that certain 13 things are outside of their control such as political will, the scale of public engagement, or the 14 planned density not as palatable to the community, to name a few. She said that they worked with 15 Town of Davidson in 2016. She said they were contemplating redoing their town hall into denser 16 mixed-use development that would extend their downtown corridor. She said that once the 17 community saw the level of density needed to minimize the amount of public investment, the 43 1 public did not want it. She said they are now talking with Davidson about the same site with a 2 different idea. 3 Commissioner Portie-Ascott clarified that years 3-7 are covered by the development 4 partner. 5 Marcia Perritt said yes and noted that it is the project that pays the fee rather than the local 6 government due to all of the predevelopment analysis. 7 Chair Bedford asked if they have done projects with three elected bodies as owners. 8 Marcia Perritt said they have worked in Morganton on the Broughton Hospital Campus. 9 She said that involved the City of Morganton, Burke County, many state departments and even 10 the community college. She said that is probably the closest with multiple owners/stakeholders. 11 She said that the State of North Carolina was the client in this case, so this will be a little different 12 with three owners, but they are excited and think that it will be a good experience. 13 Commissioner Richards asked if the master plan is complete. 14 Perdita Holtz said not yet but it will be unveiled on September 22"d 15 Commissioner Richards asked for clarification on what the product is, how it is conveyed 16 back to the boards, and the decision to be made from that. 17 Perdita Holtz said that DFI will provide a financial feasibility analysis on the plan that is 18 coming out of the community engagement process now. She said that once the analysis is 19 complete, there may be revisions to the plan because they will not know costs until the models 20 are provided from the DFI analysis report. She said that there is a refinement item on the consent 21 agenda tonight that allows refinements to the Master Plan as necessary. 22 Commissioner Richards said that she had spoken to the manager about this because she 23 was unsure why they were approving or authorizing changes when they were not even sure if 24 they would be needed at this point. 25 Perdita Holtz said that Thomas and Hutton is paid on an as-needed basis and that the 26 consent agenda item will allow them to continue to work knowing that they will be paid for that. 27 She noted that there is a not-to-exceed amount. 28 Marcia Perritt said the Buncombe County project was at a very similar stage when DFI 29 began working with them. She said they will test the viability of the plan in the market, construction 30 costs, and what the local governments are willing to pay. She said the master plan sets all of the 31 parameters they will explore. She said they may present them with a range of options for them to 32 consider for decision. She said the final plan always changes a little, so she is expecting that here. 33 Chair Bedford said one of the Strategic Goals is to emphasize affordable housing. She 34 asked if DFI will bring various scenarios of cost vs. affordable housing supply created. She said 35 it will be difficult because there are other affordable housing partners involved. 36 Marcia Perritt said that the Ferry Road project is 137 acres, so a bit smaller, but 65 of 37 those acres will be developed and 70 acres will be conserved. She said the 65 acres will be the 38 leading plan. She said they expect about 650 residential units with a mix of type and affordability. 39 She said that half will be restricted for affordability and that others will also be available for rent 40 rather than purchase. 41 Commissioner Fowler asked since they are including commercial and market rate housing 42 if the developers purchase the land that they build that on or if the government entity gives it to 43 them to discount the cost of affordable housing. 44 Marcia Perritt said that those will all be analyzed in their work. She said that with Ferry 45 Road, they first presented the commissioners with the extreme version. She said then they work 46 closely with the decision makers so they can go through and focus on what they want achieved 47 and understand why DFI presented the options and why the scale of public investment might be 48 necessary. She said there will be a menu of different scenarios presented. She said that they also 49 help them decide how they are going to manage if the property is sold, and how, or if the owners 50 keep the property, or possibly even phasing it in with options. She said there are so many different 51 possibilities, but their role is to help them understand what all of the possibilities are. 44 1 Chair Bedford asked how multiple developers would work. 2 Marcia Perritt described more similarities with the Ferry Road project. She said they 3 landed on a $210,000,000 project with a $40,000,000 investment from Buncombe County. She 4 said $22,000,000 into affordable housing for around 350 affordable units. and mix of densities. 5 She said the remaining is for site prep and design work due to the mountainous landscape and 6 terrain. She said that the DFI goal is to help the elected officials get to a point where they 7 understand the project and needs well enough to be in a superior position when negotiating with 8 a development partner. 9 Commissioner Richards asked about the timeline because the community also needs to 10 weigh in on changes to the Master Plan. She said it is not just the Board, but also the community 11 that has an interest and equity in what happens. 12 Perdita Holtz said they are expecting to continue any community engagement especially 13 with substantive changes. She said that Chapel Hill has a built-in community engagement process 14 with the rezoning. 15 16 Slide #9 DRAFT Timeline Jai Ic6 Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar Community engagement Conwltant Planning&Strategy Engagement Implementation 5ynthesls&lnitlal oeslgn Recommendations Design AI i gnme nt&Ongoing Outreach workshops Final Recom mendatle ns&Master Plan"port Monthly Newsletters Maater Plan ConwlHn[ Development Constraints and Opportunities Development Regulations and Recommendations 2 Conceptual Plan Final Master Plan OR Iteratlons DFI Contract&MOII Modification Ewarnhe Current candldons Market Analysis Site Analysis FI nanelal A nalySls&Strategy Identify Pnvate Partner(s) Master Development PartnerSolicitation Chapel MITI Entitlement Technical Review Publ I c Engall nt(on-Sol ng) Hegodstlons Chapel Hill Council Approval AnnexaMon Property Owners Request Chapel Hill Council Approval Communication Plan Corn munity/Stakehol der Engagement RENA/Phoen lx Place/Church of Advocate Publ I c Outreach/Newsletter Elected Boards As Needed 17 45 1 Perdita Holtz said county, town, and DFI staff will continue community engagement. 2 3 Slide #10 Recommendation for Tonight 1. Authorize the County Manager to execute and sign the contract after approval of content and form by the County Attorney; 2. Authorize the expenditure of up to $132,400 for professional services to provide Pre-Development Services for the Greene Tract Master Plan; and 3. Approve Budget Amendment #1-A. ORANGE COUNTY NORTH CAROLTNA 4 5 6 A motion was made by Commissioner Hamilton, seconded by Commissioner Richards, to 7 approve and authorize the County Manager to execute and sign the contact after approval of 8 content and form by the County Attorney; authorize the expenditure of up to $132,400 for 9 professional services to provide Pre-Development Services for the Greene Tract Master Plan; 10 and approve Budget Amendment#1-A. 11 12 VOTE: UNANIMOUS 13 14 7. Reports 15 None. 16 17 8. Consent Agenda 18 19 • Removal of Any Items from Consent Agenda 20 • Approval of Remaining Consent Agenda 21 • Discussion and Approval of the Items Removed from the Consent Agenda 22 23 A motion was made by Commissioner Hamilton, seconded by Commissioner McKee, to 24 approve the consent agenda. 25 26 VOTE: UNANIMOUS 27 28 a. Minutes 29 The Board will correct and/or approve the draft minutes for the May 16, 2024, May 21, 2024, May 30 23, 2024, and May 28, 2024 BOCC Meetings as submitted by the Clerk to the Board. 46 1 b. Motor Vehicle Property Tax Releases/Refunds 2 The Board adopted a resolution to release motor vehicle property tax values for seven (7) 3 taxpayers with a total of nine (9) bills that will result in a reduction of revenue. 4 c. Property Tax Releases/Refunds 5 The Board adopted a resolution to release property tax values for twenty-five (25) taxpayers with 6 a total of twenty-eight (28) bills that will result in a reduction of revenue. 7 d. Late Applications for Property Tax Exemption/Exclusion 8 The Board approved nineteen (19) untimely applications for exemption/exclusion from ad valorem 9 taxation for twenty (20) bills for the 2024 tax year. 10 e. Tax Collector's Annual Settlement for Fiscal Year 2023-24 11 The Board received the tax collector's annual settlement on current and delinquent taxes for 12 Fiscal Year 2023-2024, approved by resolution the accounting thereof, and upon acceptance of 13 the reports, issued the Order to Collect for Fiscal Year 2024-2025. 14 f. Submission of 2025 Reappraisal Proposed Schedules of Rules, Standards and Values 15 The Board: 16 1) Received the proposed 2025 Reappraisal Schedules of Values (SOV); 17 2) Reviewed a statutory-compliant timeline of the proposed adoption process; and 18 3) Scheduled a public hearing on October 1, 2024 concerning adoption. 19 g. Fiscal Year 2024-25 Budget Amendment#1 20 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 21 2024-25. 22 h. Resolution Authorizing Exchange of Property for the Sheriff's Office 23 The Board approved a resolution authorizing the exchange of surplus duty weapons for credit 24 from Craig's Firearm Supply, Inc. 25 i. North Carolina Governor's Highway Safety Proqram: Orange County Sheriff's Office 26 Police Traffic Services and Approval of Budget Amendment #1-113 27 The Board: 28 1) Adopted a Resolution recognizing federal funding for police traffic services to the 29 Sheriff's Office; 30 2) Authorized the Chair to sign the Resolution; and 31 3) Approved Budget Amendment#1-B. 32 j. Amendment to the Professional Services Contract with Thomas & Hutton for the 33 Greene Tract Master Plan and Approval of Budget Amendment#1-C 34 The Board authorized the County Manager to sign contract amendments on behalf of Orange 35 County to amend the professional services contract with Thomas & Hutton, a firm currently 36 providing services for preparation of a Master Plan for the Greene Tract, and approved Budget 37 Amendment#1-C to provide for the total cost of the project. 38 k. Amendment to the Professional Services Contract with Gensler Related to Community 39 Engagement and the Greene Tract Master Plan 40 The Board approved and authorized the County Manager to sign a contract amendment on behalf 41 of Orange County to extend the professional services contract with Gensler, a firm currently 42 providing services for community engagement for the Greene Tract Master Plan. 43 I. Manor Subdivision Preliminary Plat Application — Stonewall 44 The Board reviewed and approved the Stonewall Major Subdivision Preliminary Plat application 45 for the property with Parcel Identification Number 9875-64-5097 at the intersection of Miller Road 46 and Minnick Road, in accordance with the provisions of Section 2.15 and Article 7 of the Unified 47 Development Ordinance (UDO). 48 m. Procurement of Replacement Computer Aided Dispatch System 49 The Board approved the purchase of replacement Computer Aided Dispatch system software and 50 implementation services for the Emergency Services Department's Public Safety 51 Communications Division. 47 1 n. Procurement of Operating System and Database Licensing for Replacement CAD 2 Servers 3 The Board approved the purchase of the operating system and database licensing required for 4 replacement Computer Aided Dispatch (CAD) system servers. 5 o. Procurement of Replacement Computer Aided Dispatch System Server Hardware 6 The Board approved the purchase of new server hardware for the replacement Computer Aided 7 Dispatch (CAD) system. 8 p. Ratification of County Manager's Execution of a Services Agreement with Priority 9 Dispatch Corporation 10 The Board ratified the County Manager's execution of a services agreement with Priority Dispatch 11 Corporation for Public Safety Communications case review. 12 q. Vehicle Equipment Purchase for Solid Waste Management 13 The Board approved and authorized the purchase of two (2) 2025 Western Star Model 47XSB 14 Swap Loaders, one (1) Front-End Loader, and one (1) Road Tractor for the purpose of collecting 15 residential and commercial recyclable materials and municipal and commercial solid waste. 16 17 9. County Manager's Report 18 Travis Myren recognized a few staffing changes that occurred over the summer including 19 Kristin Prelipp as Interim Community Relations Director, Caitlin Fenhagen as Interim Deputy 20 County Manager, and Paul Slack as Chief Equity and Inclusion Officer. He announced there will 21 be a ribbon-cutting ceremony for a new bridge housing project on Monday. Finally, he shared that 22 Nancy Coston, DSS Director, has announced her retirement and her last day will be October 315' 23 24 10. County Attorney's Report 25 John Roberts said the impact fee case has been calendared for next month at the 26 Supreme Court, but it will be decided without oral argument. He said the state legislature 27 adjourned with multiple short sessions scheduled and there are four vetoes outstanding and two 28 would directly impact Orange County. He said he will keep the Board informed on both the Impact 29 Fee case and the vetoes. 30 31 11. Appointments 32 None. 33 34 12. Information Items 35 • June 18, 2024 BOCC Meeting Follow-up Actions List 36 • Tax Collector's Report— Numerical Analysis 37 • Tax Collector's Report— Measure of Enforced Collections 38 • Tax Assessor's Report— Releases/Refunds under $100 39 • Memorandum — Recognition of County Employee Retirements from April 1, 2024 through 40 June 30, 2024 41 Memorandum — Settlement Report 42 43 13. Closed Session 44 45 A motion was made by Chair Bedford, seconded by Commissioner Hamilton, to enter into 46 closed session pursuant to G.S. § 143-318.11.(a)(3) to consult with an attorney employed or 47 retained by the public body in order to preserve the attorney-client privilege between the attorney 48 and the public body regarding Kemske v. Orange County, and for the approval of closed session 49 minutes. 50 48 1 VOTE: UNANIMOUS 2 3 RECONVENE INTO REGULAR SESSION 4 A motion was made by Commissioner Fowler, seconded by Commissioner Richards, to 5 reconvene into regular session at 8:41 p.m. 6 7 VOTE: UNANIMOUS 8 9 Adjournment 10 11 A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, to 12 adjourn the meeting at 8:41 p.m. 13 14 VOTE: UNANIMOUS 15 16 17 Jamezetta Bedford, Chair 18 19 20 Recorded by Tara May, Deputy Clerk to the Board 21 22 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 WORK SESSION 5 September 10, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Work Session on Tuesday, September 9 10, 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene 12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager 17 Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be 18 identified appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 21 22 1. Consultant Briefing on Orange County Land Use Plan 2050 23 The Board received a briefing from Clarion Associates, LLC, on the Land Use Plan 2050 for 24 discussion and feedback. 25 26 BACKGROUND: At its April 30, 2024 work session, the BOCC received a presentation with an 27 update on completed project deliverables and progress towards the development of land use 28 alternatives to be used to test and explore policy options for the new Plan. The work session 29 provided an opportunity for the Board to ask questions and offer input for refining land use 30 alternatives prior to the upcoming community engagement window. Agenda materials from this 31 work session can be viewed at: 32 http://server3.co.orange.nc.us:8088/WebLink/0/doc/72384/Pagel.aspx 33 34 All deliverables are also made available to the public on the project website, "Resources" tab: 35 https://www.orangecountylanduseplan.com 36 37 Tonight's presentation from Clarion will include a briefing on the development and preliminary 38 findings of four (4) modelled land use alternatives. Much of the information to be presented can 39 be found in a recently completed project deliverable, the"Land Use Alternatives Report", available 40 at the following link: https://www.orangecountylanduseplan.com/resources 41 42 Community Engagement Window #2 (three total) — A series of public workshops and targeted 43 community meetings will provide opportunities for community members to participate and share 44 their reactions to the four alternatives. Community reactions to various aspects of the alternatives 45 will inform an eventual single map, the Conservation and Growth Framework (also known as a 46 "Future Land Use Map"), which will be an important part of the overall Land Use Plan. The public 47 survey period, including online surveys, will launch on September 18, 2024 and close on 48 November 3, 2024. Two (2) surveys will be offered, in short-form and long-form versions, to 49 provide options for participation and increase online participation. Two Public Workshops are 50 scheduled as follows: 51 2 1 3 1 Wednesday, September 25, 2024, 6:00pm — 7:30pm 2 Gravelly Hill Middle School Auditorium, 4801 W Ten Rd., Efland 3 4 Thursday, October 3, 2024, 6:00pm — 7:30pm, 5 American Legion Post 6, 3700 NC Highway 54, Chapel Hill 6 7 County Planning staff has been tabling at area community events such as Efland-Cheeks 8 Community Center Back to School, Festival Latino Americano in Carrboro, and others. This work 9 will continue until early November and is to promote interest and collect input via surveys. 10 11 Planning staff is also working directly with community organizations and leaders to host 12 community meetings for reaching populations that have traditionally been underrepresented in 13 Orange County land use planning. The Clarion team will be assisting Planning staff with the 14 facilitation of meetings and Planning staff is partnering with meeting hosts to distribute invitations 15 and encourage participation among respective communities. This is a different approach than 16 that which was used during Community Engagement Window#1, which featured fewer meetings 17 and less Planning staff involvement. 18 19 Additional information is provided in Attachment A. A PowerPoint presentation will be provided 20 at the meeting. 21 22 Tom Altieri, Senior Planner, introduced the item and the presenters Leigh Anne King and 23 Emily Gvino of Clarion Associates. 24 Leigh Anne King made the following the presentation: 25 26 Slide #1 �PRANGE COUNTY LAND ■ BOCC Briefing: ;.r ` 2050 Land Use Alternatives 27 CLARION 28 29 4 1 Slide #2 v' e Project Status • Land Use Alternatives: • Purpose and intent • How they are defined Outcomes of modeling ;a Collecting feedback Next Steps 2 3 4 Slide #3 Project Process Fridw z. Phase 4; P. Set the Sta Collect Evaluate Create D.Ft Adopt Plan ge CommuniTy Existing Vision and Goals 8` In uts Conditions ec Collect p Test Land use Stakeholder 8` & Alternatives Inputs Define New Planning g, Issues and Influences Draft and Opportunities Rnalaa PFan 5 6 7 Slide #4 Purpose of Land Use Alternatives 0 Identify the areas Define and explore Evaluate the Collect and use where the potential land use impacts those community community might alternatives changes could feedback to inform want to see through yield using development of the change. hypothetical modeled outcomes. plan policies modeling exercises. needed to support the desired 8 outcomes. 9 5 1 Slide#5 r r • Formal recommendations for new policies • They are hypothetical land use policy options to evaluate through mapping analysis and discuss as part of community engagement activities. • A recommended new future land use map (PLUM) • They are policy options to evaluate and inform development of the new 2050 Land Use Plan's FLUM.The new FLUM could be a hybrid of different aspects of the alternatives. 11 � 2 r 3 Chair Bedford asked how long it will take to change the future land use map. 4 Perdita Holtz, Deputy Director of Long Range Planning, said a new future land use map 5 will part of the comprehensive plan, which may be adopted in December 2025. She said there 6 would not be a separate process. 7 8 Slide #6 How LU Alternatives will be used... Refine Plar Goals and Policies Adjust Future _ Land Use Map a"- L � -�♦ Develop and Feedback �- Model from BOCC Alternatives Briefing and Public Engagement l= 9 10 11 Slide #7 Basic Steps of Land Use Alternatives Exercise 1. Identify key question to answer with land use alternatives. 2. Start from current Future Land Use Map(FLUM)and policies.Update to current policy context. 3. Develop and model hypothetical future policy alternatives for unincorporated Orange County and assess outcomes. 4. Share outcomes with County leadership and residents and gather feedback on support for future alternatives. AssumPtian Ma!heal preferred Gicwfh a�Cauervatian Framewv.:k/FLUM)may 8e a com6inah'an o!{rolicy dintions from these aNematirrx 12 13 6 1 Slide #8 AlternativesContext for Defining Land Use Initial Current Key Question Community Technical Future &Land Use Feedback Analysis Land Use Alternatives SSt�a[eg�c Pian swrey, to Explore CEw 41,ana Policies Stakehoider Imerviewsi tkl em Rk 1-4} 2 3 4 Slide #9 Refresher on Key Question Derived from Public Engagement Feedback Which aspects of the l trIOnl Watershed Amu and Open Spann and Preserve land use alternatives A9d �a u d. best achieve the balance of sustainable development in OrangeSUSTAINAULE County? All 0 5 6 7 Slide #10 Start from Current Policies Baseline Alternative with Policy Updates Enhance Agricultural Lciw-Impact Rural Mixed-Use Centers '— Conservation it and Environmental and New Employment protections Neihborhoop ds Strategic New in Strategic Locations Emloyment tegic m 8 Cnntin.m C--t Pcl rigs Locations 9 Regarding slide #10, Chair Bedford asked if by "employment" Leigh Anne King meant 10 jobs. 7 1 Leigh Anne King said yes, it refers to opportunities for employment development. She said 2 this is an opportunity to test how much capacity could be created or reduced, based on these 3 alternatives. She said options 3 and 4 have the same strategic employment component. 4 5 Slide #11 Environmentally Sensitive Areas For all"new"alternatives, avoided adding more dense or intensive development within... • Critical water supply watersheds • Voluntary Agricultural Districts(VAD)and Enhanced(EVAD} To the extent prdctiLal,avoids❑ adding more dense or intensive development wish • Protected water supply Enhance Agricultural Law-Impact Rural Mixed-Use Centers watersheds and Environmental Conservation and New Employment • Conservation Corridors Protections Neighborhoods and New in Strategic Locations (Eno/Now1 Hope Habitat} Employment in Strategic 6 Locations 7 8 Slide #12 ClassificationsLand Use T Updated Classifications for Hypothetical Land Use Alternatives Mixed Use Center Low Density Neighborhood Urbanizing Residential Rural Activity Node Rural Conservation Neighborhood Rural Residential Rural Buffer 9 10 11 12 8 1 Slide#13 AlternativeBaseline Baseline Alternative with Policy Updates Updates: • Refined palette of land use classifications • Reflect Hillsborough's new Comprehensive Plan and study area for Mebane's forthcoming plan r Update to include Blackwood Station as Rural Node(bring into alignment with Joint Planning Agreement,Rural Node as subcategory of Rural Buffer) 2 Continue Current Policies 3 4 Slide#14 Baseline Alternative T Maintain current densities for land use categories in unincorporated areas Land use Alternative 1 City Limits Mm ]PA Economic Development Area Rural Activity Node Rural Buffer -RUral Residential _ Law Density Neighborhood '^•�^�^• !�Urbanizing Residential 5 6 7 Slide #15 EnvironmentalAlternative #2: Agricultural & Protections • Focus on protecting priority agric"il 1,environmental, watershed,and rural lands Would lower densities for all Baseline residential areas(except Urbanizing Residential and Lower Density Altemative Residential) Would limit the extent of new housing opportunities in unincorporated Orange County through more restrictive residential density policies Would not require changes to Enha nce Agricultural water/wastewater policies:users and Environmental would rely on individual well and Protections septic systems 8 9 Commissioner Portie-Ascott asked about the third bullet point on slide #15. She asked if 10 it was correct that this alternative would limit the extent of new housing opportunities more than 11 the county currently does. 9 1 Leigh Anne King said yes. 2 Commissioner McKee asked if there was any consideration on the impact to lower-income 3 residents by limiting opportunities for housing. 4 Leigh Anne King said that these alternatives are only for discussion purposes, they are 5 not recommendations. 6 Commissioner McKee said that by discussing the alternatives it would raise a lot of 7 concerns. 8 Vice-Chair Greene said that she would not support lowering density. She said that the 9 community would not support that. She said that as far as she could recall, the last time it was 10 done was decades ago to create the Cane Creek water supply, and it created hurt feelings. She 11 said that her preference is that this not be an option to bring to the community. 12 Chair Bedford said unless the consultants use it as an extreme example as something 13 they are not going to do. 14 Leigh Anne King said there was a lot of community feedback for protecting priority areas, 15 so they created an alternative that explored doing more conservation. She said everything has 16 tradeoffs. 17 Commissioner Richards said she was glad to see it as an alternative. She said she 18 reviewed the survey results from a previous year and said the number one reason people said 19 they moved to Orange County was for the open space. She said having that alternative is helpful 20 for people to understand the implications and tradeoffs from a practical standpoint. She said it is 21 also helpful for residents to understand that this alternative also involves more wells and septic 22 tanks. 23 Commissioner Fowler said that this discussion isn't happening in a vacuum and if the 24 towns are building up while the county conserves land, we could end up with more housing. 25 Leigh Anne King said it is helpful to remember that these alternatives are for 26 unincorporated areas. 27 28 Slide #16 ■ Agricultural & 7T Environmental Protections Lower residential densities for majority of lands in unincorporated areas Land Use Alternative 2 Mil Limits L?] s_ )PA -Economic Development Area ' Rural Activity Node Rural Buffer Rural Residential Low Density ---* Neighborhood Urbanizing Residential 29 30 10 1 Slide #17 Alternative #3: Rural Conservation Neighborhoods LOT- Would require Rural Conservation Neighborhoods in strategic locations • Would require that Rural Conservation Neighborhoods permanently protect 60%of site prioritizing key areas(farm, Balsehne ecological areas,habitat)in trade for Alternative higher-density housing Would offer the potential for a mix of housing types and neighborhood- scale commercial in unincorporated J areas Would support expansion of 8uclthom Economic Development Low-impact Rural District south of West Ter Road rt Conservation Neighborhoods Would require explicit policy to allow m and New Employment in for community systems(water and 2 Strategic Locations wastewater) 3 Leigh Anne King said that this alternative would require allowing community wastewater 4 and water systems. 5 Vice-Chair Greene said the county's policy does not restrict those types of systems, but 6 they are very expensive. 7 8 Slide #18 of Randall Arendt y - Conventional Neighborhood Rural Conservation Neighborhood 9 _. 10 11 Slide #19 Alternative #3: Rural Conservation Neighborhoods Rural Conservation Neighborhoods and Economic Development Areas in strategic locations Land Use Alternative 3 ll Limits M Cn ]PA -Economk O.M pmenl A+ea ' Rural Activity Node Rural SuFfer -Rural Conservation - Nefghbarhood (■Rural Resldenthl Low Oerta-ty Neghborhood 12 a Millldbanbing R sidenhal 11 1 Commissioner Richards asked if this alternative would expand the Buckhorn Economic 2 Development district farther than it currently stands. 3 Leigh Anne King said yes. 4 Commissioner Hamilton asked what water and wastewater community systems means. 5 Leigh Anne King said most developments are on private well and septic in the county. 6 She said well and septic is not suitable for more intense developments. She said community 7 systems are private water and wastewater systems that are only for specific developments. 8 Commissioner Hamilton asked if there needs to be a policy change or is the barrier the 9 cost. 10 Perdita Holtz said in the 2010s there was a requirement removed from the development 11 regulations that required a special use permit for community systems. She said they are 12 expensive systems, but there may be a misconception that they are still not allowed. 13 Commissioner Hamilton said it may be more an issue of education for the community. 14 Commissioner McKee said that there are many community systems in Wake County. 15 Vice-Chair Greene said her understanding of water and wastewater community systems 16 is that they are better than they used to be. 17 Commissioner McKee said they are essentially micro-municipal utilities that are limited to 18 the development project. 19 Chair Bedford said that the community then hires a company to manage the community 20 system. She said that they are learning that they need to do more education in the community. 21 Tom Altieri said there are some community water systems, but there is not an example of 22 a conservation subdivision that incorporates both a community water system and a community 23 wastewater system. He said the closest example is the Fiddlehead Corners development 24 proposal which has gone to the Planning Board. 25 26 Slide #20 MAlternative #4: Mixed Use Centers Would allow two areas to provide higher-density mixed-use developments Would support expansion of Buckhorn Economic Development Baseline District south of West Ten Road Altemalti►►e * Mixed Use Centers to he located adjacent to municipalities to increase the feasibility for extension of public water and wastewater utilities Would require changes to water/wastewaterpolicies to allow Allow Mixed-Else Centers and for expansion of public water and New Employment in Strategic sewer systems to these sites Locations 27 28 12 1 Slide#21 o y r A +A 2 Southern Village 3 4 Slide #22 Alternative #4: Mixed Use Centers 7T ® New Mixed Use Centers and Economic Development Areas in strategic locations Land Use Alternative 4 City Limits ET] ]PA -Economic Development Area Mixed Use Center m... Rural Activity Node Rural Suffer Rural Residential Low Density Neighborhood • Urbanizing Residential 5 6 7 13 1 Slide #23 Outcomes • f Alternatives Conservation Residential Nonresidential Land Capacity Capacity Total amount of Residential Nonresidential land development development required to be capacity capacity Orangeconserved as if all lands either in uninccrporated if permanently protected open were to be unincorporated space or as part ope orange County lots if all lands developed. were to be of private rural were to be 3 4 Slide #24 • • mes: Conservation Land 7T Alternative 41 74.589 Alternative#2 74,589 Alternative#3 75.827 Alternative h14 73,947 0 10,000 20,000 30,000 40,000 50.000 60,000 70,000 80.000 Acres of Conservation Lands 5 6 Leigh Anne King said that Alternatives #1 and #2 result in the same conserved acreage 7 amount. She said Alternative #3 has more because of the conservation because of the 60% 8 requirement that was applied. She said Alternative #4 had less because it is building out more of 9 the land. 10 Chair Bedford asked how many total acres there are in unincorporated Orange County. 11 Leigh Anne King said it depends on how you want to calculate acreage. 12 Chair Bedford said it would be helpful to know what percentage of the county is being 13 conserved. 14 Leigh Anne King said for Alternatives #1 and #2, it is roughly 33%. She said that total 15 acres in the land use classification is 216,593, which is on page 26 of the report. 16 17 14 1 Slide #25 / • Residential Capacity . Plternative■k 46,669 alternative�2 38,3fi6 Alternative 03 49,417 alternative N4 48.&50 0 10.000 20,000 30.000 40,000 50,000 60.000 Numberof Owe lling Units 2 3 Commissioner Hamilton asked for clarification on residential capacity. She asked if this 4 reflects new capacity or new plus existing capacity. 5 Leigh Anne King said it is new capacity. 6 Commissioner Portie-Ascott asked if dwelling units considers the number of beds. 7 Leigh Anne King said that was not part of this analysis. 8 9 Slide #26 / • mes: Nonresidential Capacity Alternative nl 69,179,789 Alternative u2 69,179,789 Alternative#3 83,2Z6,184 Alternative#4 87,995,297 9 30,000,000 20,000,000 3000.000 40.000,000 50,000.000 60.000,000 70,000.090 80,000.000 W.000,000 100.000,000 Square Feet of Nonresidential Capacity 10 11 Chair Bedford asked for clarification of non-residential capacity. 12 Leigh Anne King said it is square footage of development that is non-residential, such as 13 stores, shops, commercial buildings, etc. She said it is looking at land capacity. 14 Commissioner McKee said it is approximately 2,000 acres. 15 16 15 1 Slide #27 Comparison of Outcomes ► Alternative#2 Alternative#3 Alternative#4 1 nc reasi ng protecti o n o f high-value environmental, Medium Medium Low agricultural,and rural lands I ncreasi ng affordable housing or increase housing Low High Medium stork Increasing po ten tialtor transit use in unincorporated LOW Medium High Orange County R ed uc i ng V MTs or reduci ncj Medium Low Med:L:it greenhouse gases Creating new employment opportunities in Law Medium High m unincorporated areas 2 3 Chair Bedford asked that the word affordable be removed from the comparison, because 4 she did not want the county to make that kind of promise and not be able to deliver. 5 Commissioner McKee said he does not envision affordable housing occurring in the 6 commercial sector. 7 Commissioner Richards said it will not happen at a large scale. 8 Leigh Anne King said they can focus on increasing housing stock in the alternatives. 9 10 Slide #28 Technical Report LAND USE A LTERNATIVES EVALUATION REPORT Documents the methodology, a analysis, and outcomes. Available online: httpsalwww.crangecountylanduseplan.com/resouTces _t­'A N"I;"'I'� I j 11 12 13 14 16 1 Slide #29 TestingCommunity Engagement Window #2: Land Use Alternatives Please join us at the following events: Wednesday,September 25th Thursday,October 3 6:00 pm-7:30 pm 6:00 pm-7:30 pm Gravelly Hill Middle School American Legion Post 6 4801 W Ten Rd,Efland,NC 27243 3700 NC-54,Chapel Hill,NC 27516 In addition,Orange County Planning staff is working directly with community representatives to host targeted community meetings. 2 3 Commissioner McKee noted that Alternative #1 was not in the comparison of outcomes 4 table. 5 Leigh Anne King said that Alternative#1 is no change, so the other three reflect a change 6 from #1. 7 Commissioner McKee said that there might be questions on where remaining the same 8 might rank. 9 Leigh Anne King said they did not do an analysis of how the county is doing today. 10 Commissioner Richards said the quantitative information would be helpful for making 11 comparisons. 12 Commissioner Hamilton said that they might consider putting in Alternative #1 and 13 describing it as "baseline." 14 15 Slide #30 u Community 4 Engagement PP' tt4GAGE44P �I V� 0 � ■ 16 w` 17 18 17 1 Slide#31 Community • • - Qo CHOICES FOR OUR FUTURE @ LAND USE ALTERNATIVES CHOICES .R OUR FUMAE What is the OFonge County land Use Pion 2050? s°m. —31„p�_nd �ahu:� M1 w..c.xuur.r Mppl.p4 MM4� Fhandc Mceb.. i.c Mov �v _ w.a..n.... m.w .,..n How Can t P.,Hd ate iodoy?How Can I •'.•. Xaree lew arMeFv7 Phes mpl Parfidpate a h ee ::��• :,• O a alh Fhon surveys pang Feer°Mwe•bavl Fac�0.iMrne�i°r ©Ile.ewA.Ynlai.nnmm{C..F. t}�Is QQ code p paper — COPIes rpYide.0(5. qx case be aw le Main mete �j _Mom_ ,..." r r m..w.r.rwti+• 2 3 4 Slide #32 Community • • CONTINUE COMM POLICIES ° A — -- AM im=� 5 6 7 8 9 18 1 Slide#33 Community • • Activities LAND USE ALTERNAIIVES: LAND USE A LrERNATIVES- ODRAFfVJSION THEMES � . 2 3 4 Slide#34 Community • • - - Activities ,o..n n o w � f� SMARE YauR FeEOBA�Ni EKIi OI1ESTt6N�¢AIR��ll w y��mn��w.�o w•. «�.eo-..n�n�~ m n- _ o-.-�nm�wmdwaw.aerww..w ww.,... ... w. rirn.+a...�w yr .a..nwctip..w iww u..Y+..wr.r dun hmlw cau -•••.w •.•»._•. — - —rl�wk rnlM �.w uup = M w.�e..P nrn ero A short survey and a long survey are available for the convenience of participants. 5 Voluntary exit questionnaires can provide self-reported data. 6 7 19 1 Slide #35 JJ 2 3 Commissioner Richards asked if calibrating with the Mebane and Hillsborough plans 4 impact the economic development districts and activity and industrial transition nodes that the 5 county currently has. 6 Tom Altieri said there were relatively small reductions around the Hillsborough fringe. He 7 said on the Mebane side it would be an expansion. 8 Commissioner Richards asked if the economic development district maps would be 9 updated. 10 Tom Altieri said that the next step would be to prepare a single draft future land use map. 11 He said that would be part of the draft plan for the third and final engagement window. He said 12 they would be looking to home in on what those economic development districts would look like. 13 Commissioner Hamilton said she would like to see the impact of these alternatives on 14 equity. She said they should know if some of these alternatives are disproportionately affecting 15 communities. 16 Leigh Anne King said that as they begin looking at the future land use map that will be an 17 opportunity to get more finely grained on what areas are we potentially talking policy change and 18 having more specific discussions with the Board of Commissioners. She said that it has been a 19 higher-level, broad-brush test, and this will be pared down and more detailed. She described a 20 tool that is being used by Buncombe County to analyze development proposals. 21 Vice-Chair Greene asked if Clarion Associates coordinated with Chapel Hill and Carrboro 22 and their land use plans. 23 Leigh Anne King said they were assumed as part of the land use alternatives. She said 24 they assumed that joint planning areas that have been defined will continue to be as current policy 25 is today. She said they focused on unincorporated areas. 26 Commissioner Fowler asked if there were plans for better community engagement in the 27 Blackwood Station area. 28 Tom Altieri said there is not currently a meeting scheduled in the Blackwood Station area. 29 He said that they are trying to move meetings around. 30 Commissioner Fowler said that the community needs to be educated about this. 31 Commissioner Portie-Ascott said she would be interested in how diverse the attendance 32 will be at the proposed meetings. She suggested having representatives from the non-profit and 33 for-profit housing partners. 34 Tom Altieri said they are working with housing partners, but not specifically for the current 35 workshops. He said they are planning to host smaller community meetings during the next 36 engagement window and will rely on housing partners to notify members. 20 1 Commissioner Portie-Ascott asked if they have been receptive to participating. 2 Tom Altieri said they have found some community leaders who were willing to assist. 3 Chair Bedford asked if previous attendees would receive notifications. 4 Tom Altieri said that over 200 people have signed up to receive notifications, in addition 5 to advisory board networks and the work done by the Community Relations Department. 6 Perdita Holtz noted that Tom Altieri has worked very hard to cultivate new relationships 7 with populations the county has not previously worked with. 8 9 2. Discussion on Orange County Outside Agencies Application, Scoring and Funding 10 Process 11 The Board discussed the current Outside Agencies funding process to ensure the County's 12 Strategic Goals and Objectives are prioritized and that the application and scorecard incorporate 13 the Strategic Plan and the County's priority needs. 14 15 BACKGROUND: At the June 4, 2024 Business meeting, Board of Commissioners` Chair 16 Jamezetta Bedford submitted a petition requesting that the Board review the Outside Agencies 17 funding process to align it more directly with the County's priorities and the Strategic Plan and 18 Objectives. 19 20 Currently, Outside Agencies apply for funding from Orange County using a joint funding 21 application created by the County and the Towns of Chapel Hill and Carrboro. The Outside 22 Agencies process begins in late October/early November with a kick-off orientation hosted by the 23 County and Towns for the agencies explaining the application process and requirements. 24 Attachment A is the application used for the FY 2024-25 funding process. (Please note that the 25 attached application is a hard copy version of the online application that is available in the 26 Open.gov portal on the Town of Chapel Hill's website.) 27 28 Upon receipt of the applications in mid-January, the County Manager's office distributes 29 applications to assigned Department Directors for review and evaluation. The County Manager 30 requests that the County's scorecard be completed by the Department Director (and any 31 applicable review boards) prior to individual agency meetings with the Manager in mid-March. 32 The current scorecard used by Orange County is provided at Attachment B. Currently, the same 33 scorecard is used for new agencies and those that have received prior funding. The towns utilize 34 their own scorecards. 35 36 The County Manager, Business Officer/Outside Agencies Coordinator Melissa Allison and the 37 assigned Department Director meet with each agency that has applied for a brief presentation. 38 The towns jointly host their own agency presentations to their advisory boards and town staff. 39 Following the County Manager presentations, the scorecards are reviewed, finalized and 40 submitted to the Manager for the final funding recommendations. 41 42 Following Board of Commissioners` adoption of the Budget in June, the assigned Department 43 Directors (or their designees) are responsible for formalizing the funding agreements with the 44 agencies beginning at the start of the next fiscal year. Directors (or their designees) receive and 45 review quarterly outcome forms and ensure quarterly payments to the agencies. The Outcomes 46 Form is provided at Attachment C. 47 48 The current application, scorecard and outcomes form do not reference the County's Strategic 49 Plan and Objectives. 50 21 1 County Manager's office staff have discussed possible changes to the application, scorecard and 2 quarterly outcomes form that would require agencies to indicate which Strategic Goals and 3 Objectives would be met by the agencies and ensure the applications are evaluated for 4 addressing priority County needs. In addition, staff could ensure performance measures are in 5 place that track these goals and objectives. The County's Strategic Plan Manager, Kelly 6 Guadeloupe, would consult on these changes, and moving forward would be included in the 7 presentations by the agencies along with Melissa Allison and the assigned Department Director. 8 These three County staff members would complete the scorecards for submittal to the County 9 Manager for final funding recommendations. The need to have a separate scorecard for new 10 agencies which does not lower their score for prior outcomes and results has also been disussed. 11 The County Manager would make the final funding recommendations with a formula that 12 prioritizes the highest scoring for new and exisiting agencies that align with County strategic goals 13 and needs. 14 15 Caitlin Fenhagen introduced the item and made the following presentation: 16 17 Slide #1 ORANGE COUNTY NORTH CAROLINA Outside Agencies Application, Scoring and Funding Process Board of Commissioners Work Session September 10, 2024 18 19 20 22 1 Slide #2 Background for Discussion June 4, 2024 Petition by Chair Bedford ■ Align Outside Agencies Funding Process with County Strategic Plan and Objectives ■ Review Application and Scorecard to Ensure Agencies Evaluated on County's Priority Needs ■ Discuss Changes to Process ORANGE COUNTY 2 NORTH CAROLINA 2 3 4 Slide #3 Background on Current Process • Kick-off Meeting led by Orange County, Chapel Hill and Carrboro staff in late October/early November with interested agencies. ■ County and Towns use a common funding application. Chapel Hill and Carrboro have a special section for their applicants which includes Specific Strategic Objectives and Performance Indicators for their towns. Orange County does not. 0 &A sessions held for applicants November—January Applications due Mid-January County uses its own Application Scorecard for evaluators County Manager, relevant Department Director,and Manager's Business Officer/OutsideAgencies Coordinator meet with every applicant agency for up to 30 minutes.Chapel Hill and Carrboro host a separate joint presentation meeting with each applicant agency • County Scorecards submitted to County Manager for final funding recommendations to present in Budget. •40=­ 3 OR OR ANG HECA OUNA Y RO 6 7 23 1 Slide #4 Communication with the Towns • Chapel Hill, Carrboro and County Outside Agency/Human Services coordinators meet regularly throughout the year • Chapel Hill and Carrboro are considering revisions to their processes • Chapel Hill and Carrboro coordinators have been briefed on potential changes to the County process ORANGE COUNTY 4 NORTH CAROUNA 2 3 4 Slide #5 Possible Changes to Consider • Inclusion of Orange County Strategic Goals and Objectives :- In Application, Scorecard and [quarterly Progress Reports • Require that Performance Measures in Application Align with a County Strategic Goal and Objective • County Strategic Plan Manager Consults on Revisions to Materials and Reviews Submitted Applications and Scorecards and Provides Feedback to County Manager • Outside Agencies Coordinator, Relevant Department Director and Deputy Manager Attend Joint County and Towns Agency Presentations • Separate Scorecards Completed for New Agencies • Manager Receives Scorecards and Prioritizes F n�d��r q for County Needs ORANGE COUNTY 5 NORTH CAROUNA 5 6 Caitlin Fenhagen said that new agencies cannot score as high as existing agencies with 7 the current scorecard. She said a new scorecard would level the playing field. 8 9 24 1 Slide #6 Discussion and Questions ORANGE COUNTY 5 NORTH CAR]LTNA 2 3 Caitlin Fenhagen said that at this point in the year it will be difficult to incorporate dramatic 4 changes to the process. 5 Commissioner Richards said that the timing is difficult. She said that there will be a 6 strategic plan scorecard coming based on strategic plan performance measurements. 7 Caitlin Fenhagen said that the Strategic Plan Coordinator, Kelly Guadalupe, was working 8 on the scorecards and would have them ready by the end of the year. She said that those 9 measures will be incorporated into the process. 10 Commissioner Richards said that since the agencies support departments, understanding 11 how they will be measured would be helpful. She asked if by the time an agency is selected if 12 they will have the scorecard. She said the agencies won't have it by the time the application is 13 released. 14 Caitlin Fenhagen said that they will have objectives and they will be asked to come up 15 with performance measures. 16 Commissioner Richards clarified that it would be how agencies support the strategic plan. 17 She thanked Caitlin Fenhagen for proposing a change to the scorecard for new agencies. 18 Chair Bedford noted that the Board agreed with Commissioner Richards' comment. 19 Commissioner Richards clarified that it should not be a problem if Chapel Hill and Orange 20 County have different questions on the application. She said having a joint meeting would be 21 productive in that they would hear all of the questions, but the criteria and selection rubrics would 22 be different. 23 Caitlin Fenhagen said they would continue to have the different scorecards. 24 Commissioner McKee noted that the application in the agenda packet was for the previous 25 year and that it would be updated for the next application cycle. 26 Chair Bedford said that the proposed changes still keep a separation of the process from 27 Board influence. She said that this is enough changes for one year. She said advisory boards 28 don't always know of the various ways the county supports non-county agencies. She said that 29 it would be good to have the strategic plan manager, department directors, Business Officer 30 Melissa Allison, and the Deputy County Manager review the applications because they know more 25 1 about what's happening in the county. She said that she felt the scorecard needed updating to 2 make sure that agencies are supporting key county priorities. She hoped that connecting funding 3 to the strategic plan will help the county get closer to funding those priorities. She suggested that 4 if an agency does not align with a strategic plan goal or priority, that they not be considered for 5 funding. 6 Caitlin Fenhagen said the scorecard will be updated to reflect the strategic plan. 7 Chair Bedford said the current formula does not capture key priority areas for county 8 funding. She said that not enough points are given for equity. She said two other areas of concern 9 are timing and geography. She said that new agencies or agencies that didn't score as highly 10 should continue to provide quarterly reports. She said that agencies with a good track record 11 could probably submit reports less frequently. She expressed concerns about funding 12 educational agencies when the county already provides funding to the school districts. 13 Commissioner Hamilton said they want to make sure agencies are treated fairly. She said 14 that on the scorecard, the points assigned seem arbitrary. She said that the county must reflect 15 on whether the scorecard is working the way it's designed. She said that will be the only way to 16 know if their performance matches the given score. She said they don't have the strategic plan 17 performance measures yet, so she expressed concern about using those to score applicants. 18 She said that they should find a system that doesn't require a lot of staff time to make sure 19 resources are being used wisely. 20 Vice-Chair Greene clarified that the performance measures listed by the applicant in their 21 application would be reviewed to ensure that they align with the strategic plan. She said they 22 aren't county performance measures. 23 Caitlin Fenhagen said that was correct. 24 Caitlin Fenhagen said that Chapel Hill and Carrboro offer an agency review twice a year. 25 She said that would really help departments. She said for contracts that are now housed in 26 departments, they should apply the same principles when reviewing those contracts. She said 27 they want those performance measures to also be aligned with county priorities. She said it will 28 be important to discuss these changes with department heads. 29 Commissioner Portie-Ascott asked what type of review is happening quarterly. 30 Caitlin Fenhagen said they submit progress reports with their outcomes that quarter, and 31 then are paid out for that quarter after a review of the report. 32 Commissioner Portie-Ascott clarified that they must meet benchmarks to receive funding. 33 Caitlin Fenhagen said they are the benchmarks that were listed in theirfunding agreement. 34 Commissioner Richards asked if it would be helpful to identify priorities for funding. 35 Chair Bedford said that the Board has never discussed priorities or a hierarchy. 36 Commissioner Hamilton asked if it is an issue that there are some agencies that don't fit 37 into the priorities. 38 Chair Bedford said that all non-profits could be slotted into a county goal. 39 Commissioner Hamilton said that on the scorecard points could be assigned based on 40 where the agency falls in the strategic plan. 41 Chair Bedford suggested that they had enough change at this time, but they should bring 42 back ideas in the spring. 43 Commissioner Hamilton said they could compare the data that they receive over the year 44 and determine how the process meets their priorities. 45 Commissioner Fowler said that the Board has set goals, but priorities may change 46 depending on what the county is already doing or has accomplished. She said it makes sense to 47 her to have the County Manager change and prioritize based on what the county is already doing. 48 Travis Myren said that while an agency might fit into a strategic objective, their activities 49 might not be as directly related as other agencies. 50 51 26 1 3. Review of BOCC Proclamations 2 The Board reviewed the proclamations that have been approved by the Board of County 3 Commissioners since 2016. 4 5 BACKGROUND: The Board of County Commissioners requested that staff create a 12-month 6 calendar of proclamations for possible inclusion on future Business meeting agendas. 7 8 Chair Bedford introduced the item. She said that this stemmed from a request for priority 9 proclamations to not fall through the cracks and be forgotten. She said that the process for adding 10 proclamations has fallen to the position of the Chair. She said she would like to discuss the 11 purpose of proclamations and review the list of proclamations from 2016. She would like to make 12 sure that the proclamations that are priorities for the Board are added to agendas. She said that 13 they need to decide if those proclamations should be read aloud at the meeting or be put on 14 consent. She said they should talk about requests from the public for adding proclamations. She 15 asked if those who request should reside in Orange County. 16 Commissioner Richards asked what does it mean for the county to approve a 17 proclamation. She asked if departments should be part of a proclamation and have planned 18 activities. She asked what is the purpose of a proclamation. She asked if it would be a useful 19 activity during the work session to go through the list. 20 Chair Bedford said she thought they could identify the priority proclamations during the 21 meeting. 22 Commissioner Fowler said that if the county has planned activities around a proclamation, 23 they should be prioritized. 24 Vice-Chair Greene said that she thought that they should still remain receptive to the 25 community and their interests. 26 Chair Bedford thought that some of those proclamations should be on consent, but any of 27 those could be pulled from consent. 28 Commissioner Richards said if there are certain proclamations that they will do every year, 29 they should be planning ahead. 30 Commissioner Hamilton said the purpose of a proclamation can fall in a couple of 31 categories. She said a proclamation could fall into an advertisement for a county event or activity, 32 but that could be done without a proclamation. She said another reason is that a proclamation 33 might reflect the views of the Board. She said that a third reason is that a proclamation might 34 recognize a larger community and the importance, or something that's about safety that the 35 county wants to emphasize. She said that agendas can be long, so they still have to keep some 36 proclamation items brief. 37 Chair Bedford said that for some proclamations, it emphasizes how much they value staff. 38 Commissioner Portie-Ascott said it is good to acknowledge different events. She asked 39 how the Board approves proclamations being developed. 40 Chair Bedford said that the Chair and Vice-Chair review each proclamation. She said 41 there are no standards, and that is the dilemma. 42 Commissioner McKee said that proclamations can burn up a lot of time during a meeting. 43 He said proclamations are celebratory and a way for the county position its priorities and publicly 44 broadcast them. He said the more that they have, the less impactful they are. He suggested it 45 be pared back to one or two a month. He said he would like to see it tied to department activities 46 and something the county is specifically doing. 47 Vice-Chair Greene said that on the next meeting's agenda there will be a proclamation on 48 family literacy. She said that the county has provided funding to the organization. She said when 49 there a group that is aligned with the county's mission asks for the proclamation, she supports 50 that. She said that the requestor wrote a draft and it was refined by the County Manager's Office. 51 27 1 The Board reviewed the list of proclamations and discussed which ones they wanted to 2 make sure were considered each year. They also identified proclamations that could be 3 potentially on the consent agenda. 4 5 February 6 • Black History Month 7 • Women's History Month 8 9 March 10 Incorporate the two below together and include on consent: 11 • Creek Week 12 • World Water Day 13 14 April 15 • Child Abuse Prevention Month (include on consent unless there are specific activities or 16 requests) 17 • Public Safety Telecommunicators Week (consent) 18 • Fair Housing Month (include on consent unless there are specific activities) 19 20 May 21 • Older Americans Month 22 • Mental Health Awareness Month 23 • Emergency Medical Services (EMS) Week 24 25 June 26 • National Gun Violence Awareness Day (include on consent unless there are specific 27 activities) 28 • Juneteenth 29 • Pride Month 30 31 September 32 Suicide Prevention Month 33 34 October 35 • National 4-H Week 36 • Fire Prevention Week 37 • Arts and Humanities Month (include on consent unless there are specific activities) 38 • Domestic Violence Awareness Month (consent) 39 • Disability Employment Awareness Month (consent) 40 41 November 42 Native American Heritage Month 43 44 December 45 • Bill of Rights Day (consent) 46 47 Commissioner Richards said they can acknowledge without having a proclamation. 48 28 1 Chair Bedford said that Assistant to the County Manager Greg Wilder will keep the list on 2 his calendar and make sure they are included on agendas. 3 4 4. Adult Care Home and Nursing Home Community Advisory Committee — Appointments 5 Discussion 6 The Board discussed appointments to the Adult Care Home and Nursing Home Community 7 Advisory Committee. 8 9 BACKGROUND: The Adult Care Home and Nursing Home Community Advisory Committee 10 works to maintain the intent of the Adult Care Home and Nursing Home Residents' Bills of Rights 11 and promote community involvement and cooperation with these homes to ensure quality care 12 for older and disabled adults. 13 14 The Board of County Commissioners appoints all fourteen (14) members. 15 16 REMINDER: As of July 1, 2017, House Bill 248 was approved by the North Carolina Legislature 17 regarding the training period for pending members of the "Adult Care Home Community Advisory 18 Committee and Nursing Home Community Advisory Committee". Applicants will be selected from 19 our county "Applicant Interest List" for a condensed training and if the applicant successfully 20 completes the training, they would be recommended for appointment. Therefore, when an 21 applicant is recommended for appointment, it would initially be for a one year preliminary term 22 and their training will have already been completed. 23 24 The following individuals are recommended for Board consideration: 25 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Rev. Dr. Robert At-Large First Full Term 09/30/2027 Ashburn Jacqulyn At-Large First Full Term 09/30/2027 Pod er (reappointment) Karen Green- At-Large First Full Term 09/30/2027 McElveen reappointment Dr. Carol Kelly At-Large First Full Term 09/30/2027 (reappointment) Dr. Prakash At-Large One-year initial term 09/17/2025 Sista 26 27 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre- 28 appointment training and are therefore not eligible for appointment at this time. 29 30 If the individuals listed above are appointed, the following vacancies remain: 31 POSITION EXPIRATION VACANCY INFORMATION DESCRIPTION DATE At-Large 09/30/2026 Vacant since 11/02/2023 Adult Care Home 09/30/2025 Vacant since 11/02/2023 Administrator Nominee 29 Adult Care Home 09/30/2026 Vacant since 11/02/2023 Administrator Nominee Nursing Home 09/30/2024 Vacant since 11/02/2023 Administrator Nominee Nursing Home 09/30/2025 Vacant since 11/02/2023 Administrator Nominee 1 2 Tara May introduced the item. 3 The Board agreed by consensus on the recommended applicants. 4 Tara May noted that she sent an email to the Board earlier regarding training requirements 5 for this committee. 6 7 5. Affordable Housing Advisory Board —Appointment Discussion 8 The Board discussed an appointment to the Affordable Housing Advisory Board. 9 10 BACKGROUND: The Affordable Housing Advisory Board prioritizes affordable housing needs 11 and assesses project proposals. The board also publicizes the County's housing objectives, 12 monitors the progress of local housing programs, explores new funding opportunities, and works 13 to increase the community's awareness of, understanding of, commitment to, and involvement in 14 producing attractive affordable housing.As a general practice, this board has decided not to make 15 recommendations for vacancies. 16 17 The Board of County Commissioners appoints all fifteen (15)At-Large members. 18 19 The following position is presented for Board consideration: 20 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM BOCC At-Large First Full Term 09/30/2027 Appointee 21 22 If the positions listed above are filled, no vacancies remain. 23 24 Tara May introduced the item. 25 The Board agreed by consensus to appoint Todd Orr to the vacant position. 26 27 6. Animal Services Hearing Panel Pool —Appointments Discussion 28 discuss appointments to the Animal Services Hearing Panel Pool. 29 30 BACKGROUND: The charge of the Animal Services Hearing Panel Pool is to hear appeals 31 concerning violations of the Orange County Code of Ordinances, Chapter 4 ("Animal Control 32 Ordinance"), as provided in the Orange County Code of Ordinances, Section 4-53 Appeals and 33 also potentially dangerous dog appeals as prescribed by NC General Statute §67-4.1(c). It is the 34 responsibility of pool members to conduct fair and impartial hearings for these appeals and they 35 will receive training in both law and proper procedure prior to participating in a hearing. 36 30 1 The Board of County Commissioners appoints twelve (12) members, with representation from 2 various fields. There are also two (2) members representing the Towns of Carrboro, Chapel Hill, 3 and Hillsborough. 4 5 The following individuals and positions are presented for Board consideration: 6 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Pam C. At-Large Second Full Term 09/30/2027 Schwentner Unincorporated Cynthia J. Veterinarian Second Full Term 09/30/2027 Stubbs BOCC At-Large Partial Term 03/31/2026 Appointee Unincorporated 7 8 If the individuals listed above are appointed, the following vacancies remain: 9 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Town of Carrboro 03/31/2026 Vacant since 03/31/2023 Town of Carrboro 03/31/2027 Vacant since 03/31/2024 Town of Chapel 03/31/2026 Vacant since 03/31/2023 Hill Town of 03/31/2025 Vacant since 03/31/2022 Hillsborough Public Health Field 03/31/2026 Vacant since 03/31/2023 At-Large 03/31/2025 Vacant since 03/31/2022 At-Large 03/31/2026 Vacant since 03/31/2023 10 11 Tara May introduced the item. 12 The Board agreed by consensus to appoint Pam Schwenter to the At-Large 13 Unincorporated position, Cynthia Stubbs to the Veterinarian position, and James Wheeler to the 14 Public Health position. 15 16 7. Arts Commission —Appointment Discussion 17 The Board discussed an appointment to the Arts Commission. 18 19 BACKGROUND: The Arts Commission recommends strategies to promote the artistic and 20 cultural growth of Orange County, advises the Board of Commissioners on matters involving the 21 arts, and acts as the granting panel for funding programs available to individual artists and non- 22 profit groups sponsoring arts projects in Orange County. 23 24 The Board of County Commissioners appoints all fifteen (15)At-Large members. 25 26 31 1 The following individual is recommended for Board consideration: 2 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Renee Hayes At-Large First Full Term 03/31/2027 3 4 If the individual listed above is appointed, no vacancies remain. 5 6 Tara May introduced the item. 7 The Board agreed by consensus on the recommended applicant. 8 9 8. Historic Preservation Commission —Appointment Discussion 10 The Board discussed an appointment to the Historic Preservation Commission. 11 12 BACKGROUND: The Historic Preservation Commission (HPC) is charged with undertaking an 13 inventory of properties of historical, prehistorical, architectural, and/or cultural significance. It 14 recommends areas to be designated or removed as "historic districts" and reviews and acts upon 15 proposals for alterations, demolition, new construction, etc. 16 17 In considering new applicants, the HPC is required to follow the guidelines from the State Historic 18 Preservation Office (SHPO) in order for the County to remain eligible to participate in the state's 19 Certified Local Government (CLG) program. Those guidelines include the following language 20 governing the qualifications of prospective HPC applicants: "All members shall have 21 demonstrated experience or knowledge in history, architecture or related disciplines that is 22 supported by resume information sufficient to allow the SHPO to confirm the qualifications of 23 members, pursuant to 36 CFR Part 61." 24 25 The Board of County Commissioners appoints all seven (7)At-Large members. 26 27 The following individual is recommended for Board consideration: 28 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Eric Deetz At-Large Partial Term 06/30/2026 29 30 If the individual listed above is appointed, the following vacancy remains: 31 POSITION EXPIRATION VACANCY INFORMATION DESCRIPTION DATE At-Large 03/31/2026 Vacant since 03/31/2024 32 33 Tara May introduced the item. 34 Commissioner Fowler asked for more information about Kristofer Cason's experience 35 and qualifications. 36 Tara May said she would follow up. 37 The Board agreed by consensus on the recommended applicant. 38 39 32 1 9. Orange County Board of Adjustment—Appointment Discussion 2 The Board discussed an appointment to the Orange County Board of Adjustment. 3 4 BACKGROUND: The Board of Adjustment hears, reviews, decides appeals, and reviews any 5 order requirement, decision, or determination made by the Zoning Officer in the performance of 6 official duties. It also hears and decides applications for the approval of those Special Uses 7 requiring Board of Adjustment approval, in accordance with the rules and conditions laid down in 8 the Unified Development Ordinance (UDO), hears and decides appeals for variances from the 9 dimensional regulations of the Unified Development Ordinance (UDO), and decides or determines 10 other matters as may be required by the Unified Development Ordinance (UDO) or State law. 11 12 The Board of County Commissioners appoints all seven (7) members. Due to the nature of its 13 work, the Board of Adjustment does not make recommendations for appointments. 14 15 The following position is presented for Board consideration: 16 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC Alternate First Full Term 06/30/2027 Appointee 17 18 If the position listed above is filled, no vacancies remain. 19 20 Tara May introduced the item. 21 The Board agreed by consensus to appoint Kyle Myers to the vacant position. 22 23 10. Orange Unified Transportation Board —Appointments Discussion 24 The Board discussed an appointment to the Orange Unified Transportation Board. 25 26 BACKGROUND: The Orange Unified Transportation Board (OUT Board) advises the Orange 27 County Board of County Commissioners on the overall planning and programming of 28 transportation improvements in the County. 29 30 The Board of County Commissioners appoints all twelve (12) members, with representation from 31 each of the County's townships to the extent possible. There is also one (1) non-voting youth 32 member. The OUT Board does not make recommendations. 33 34 The following positions are presented for Board consideration: 35 33 1 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Roy Schonberg Chapel Hill Township Second Full Term 09/30/2027 Michael Hughes At-Large Second Full Term 09/30/2027 BOCC At-Large First Full Term 09/30/2027 Appointee BOCC At-Large Partial Term 09/30/2025 Appointee BOCC Youth Member (non- First Full Term 09/30/2027 Appointee voting) 2 3 If the positions listed above are filled, no vacancies remain. 4 5 Tara May introduced the item. 6 The Board agreed by consensus to reappoint Roy Schonberg and Michael Hughes to the 7 Orange Unified Transportation Board. 8 The Board agreed by consensus to appoint Chloe Pankratz to the vacant youth position. 9 The Board agreed by consensus to appoint Heidi Perry and Gene Owens for the vacant 10 At-Large positions. 11 12 Adjournment 13 14 A motion was made by Vice-Chair Greene , seconded by Commissioner Fowler, to adjourn 15 the meeting at 9:15 p.m. 16 17 VOTE: UNANIMOUS 18 19 20 21 Jamezetta Bedford, Chair 22 23 24 Laura Jensen 25 Clerk to the Board 26 27 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 September 17, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, September 9 17, 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT. Chair Jamezetta Bedford, Vice-Chair Sally Greene and 12 Commissioners Amy Fowler, Jean Hamilton, Phyllis Portie-Ascott, and Anna Richards 13 COUNTY COMMISSIONERS ABSENT: Commissioner Earl McKee 14 COUNTY ATTORNEYS PRESENT. John Roberts 15 COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager 16 Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 20 except Commissioner McKee. Chair Bedford explained that Commissioner McKee was 21 representing the Board on a trip with the Chamber for a Greater Chapel Hill-Carrboro and is just 22 getting back into town. 23 24 1. Additions or Changes to the Agenda 25 None. 26 27 2. Public Comments (Limited to One Hour) 28 a. Matters not on the Printed Agenda 29 There was no one signed up to speak. 30 31 b. Matters on the Printed Agenda 32 (These matters will be considered when the Board addresses that item on the agenda below.) 33 34 3. Announcements, Petitions and Comments by Board Members 35 Commissioner Richards said the ABC Board met today and received the results from their 36 audit. She said they received a clean audit report. 37 Commissioner Fowler said she attended the Board of Health Behavioral Health 38 Subcommittee meeting on September 111", and received a presentation from Carl Johnson, PhD., 39 with the UNC Gillings School of Public Health on the relationship between social media and teen 40 mental health. She said the subcommittee with be working on recommendations for actions to 41 take locally to combat anxiety and depression in teens as it relates to social media. She said the 42 Board was alerted by an email from Melody Kramer that the UNC Coal Plant may switch to 43 incinerating pellets that may potentially PFAS. She petitioned staff to further investigate this recent 44 proposal by UNC and how the Board can best voice their concerns. She said she would like to 45 know if there is research already available that can characterize the safety or danger associated 46 with the incineration of PFAS. She said from her understanding, it looks like it requires extremely 47 high temperatures to destroy PFAS and that incineration may disperse them instead. She said 48 this is being studied by multiple agencies and there doesn't seem to be clear evidence yet to 49 ensure the safety of this proposed new process. She said after hearing from staff, she would like 50 the Board to consider sending a letter to UNC during their public comment period, and possibly 51 hold a public hearing at a Board meeting as well. 2 1 Commissioner Portie-Ascott said she toured Partnership Academy today and said 2 Principal Stan Farrington is doing a great job with the transition to a new location. She said the 3 new gym is great and the students didn't have a gym at the previous school location. Principal 4 Farrington said when comparing fall semester last year to spring, the discipline numbers went 5 down, and academic scores went up. She said there is a quiet room and also areas for students 6 to learn outside of the classroom. She said she also attended the ribbon-cutting for the Wonderful 7 House last week with Chair Bedford and Commissioner Hamilton. She said the Wonderful House 8 is bridge housing in Chapel Hill and is named after a peer support specialist and former resident 9 manager, Wonderful Buie who passed away earlier this year. 10 Chair Bedford announced that today is National Voter Registration Day and encouraged 11 people to register to vote and check their voter registration. 12 Vice-Chair Greene said she spent most of the day in Durham facilitating a panel as part 13 of a summit on Clean, Connect Communities sponsored by the Southern Environmental Law 14 Center. She said it stressed the necessary connections between transportation planning, land use 15 planning, and affordable housing in the interest of the climate and livability. 16 Commissioner Hamilton said she recently attended the Area Agency on Aging Aging 17 Advisory Council meeting and the director of the voting program with Disability Rights North 18 Carolina spoke about how to Access the Vote. She said if anyone is assisting someone with 19 disabilities get out to vote, Disability Rights NC has a program and can visit accessthevotenc.org 20 or call 1-888-WEVOTE-2 for more information. She said this is a non-partisan organization. 21 Commissioner Richards said she forgot to mention that she attended the JLOW board 22 meeting last month and they are working on a strategic plan as well as doing a lot of work on the 23 water rules for all members. She said this is an exciting collaboration and encouraged board 24 members to serve with this group next year as part of their committee selections. She said they 25 will be having an annual meeting in February. 26 27 4. Proclamations/ Resolutions/ Special Presentations 28 a. Proclamation Honoring Emergency Management Professionals and Proclaiming 29 September 30, 2024 as Emergency Management Professionals' Day 30 The Board approved a proclamation recognizing the invaluable contributions of the Emergency 31 Management Professionals in Orange County and proclaiming September 30, 2024 as 32 "Emergency Management Professionals' Day" in Orange County. 33 34 BACKGROUND: In 1951, the North Carolina General Assembly officially acknowledged the roles 35 and duties of state and local governments in preventing, preparing for, responding to, and 36 recovering from natural or man-made emergencies, as well as hostile military or paramilitary 37 actions. Nearly 26 years later, in 1977, North Carolina legislators enacted the North Carolina 38 Emergency Management Act. This Act solidified the responsibilities concerning the protection of 39 vulnerable individuals and property, swift and effective rescue operations, care and treatment, 40 and the coordination of efforts to mitigate, prepare for, respond to, and recover from disasters 41 involving federal, state, local, private, and quasi-governmental entities. 42 43 Since the terrorist attacks on September 11, 2001, the field of emergency management has seen 44 significant growth as communities and organizations worldwide acknowledge the crucial role of 45 professional emergency managers. Orange County has a rich legacy of maintaining an 46 outstanding emergency management program led by skilled professionals dedicated to 47 enhancing the resilience of the community. Emergency Managers from Orange County have often 48 been called to serve throughout North Carolina and across the Country during times of crisis due 49 to their professionalism, vast knowledge, and extensive experience. Many of these professionals 50 have served in various capacities to shape local, state and federal policy, shared their knowledge 51 by educating new emergency management practitioners, and/or continued their service in highly 3 1 prominent positions, such as leading the District of Columbia Homeland Security and Emergency 2 Management Agency in the Nation's Capital (former Orange County Emergency Management 3 Specialist Clint Osborn). 4 5 Today, the Orange County emergency management program includes a robust network of 6 professionals throughout the community including County and municipal governments, public 7 health and healthcare, public school districts and higher education, and the Orange Water and 8 Sewer Authority. 9 10 During times of crisis, these professionals coordinate closely throughout the entire life cycle of 11 the event or incident. These individuals manage Emergency Operations Centers, provide policy 12 guidance, public alert and warning, and coordinate community support both inside and outside of 13 their organizations. In non-crisis moments, these emergency management professionals possess 14 extensive knowledge of the evolving hazards and risks that threaten the community, offer 15 essential leadership, management, and operational expertise needed to help our communities, 16 organizations, and agencies bolster resilience to emergency situations. 17 18 Kirby Saunders, Emergency Services Director, addressed the Board. He said in our world 19 where crises can emerge unexpectedly, the role of emergency managers has never been more 20 important. He said these professionals are at the leading edge of disaster preparedness and 21 response and safeguard the wellbeing of people around the world. He explained that emergency 22 managers play a crucial role in ensuring the safety and wellbeing of communities during times of 23 crisis and non-crisis. He said they are the guiding force in preparing for, responding to, and 24 recovering from disasters of all kinds from hurricanes and earthquakes to human-caused crises. 25 He said some key responsibilities include disaster planning to prepare in the event of a disaster. 26 He said they also provide training and education to first responders, volunteers, and the public in 27 order to prepare them for a crisis. He said in times of crisis, they oversee the coordination of 28 response among various agencies during disasters and make sure that agencies collaborate 29 efficiently and effectively. He said they are an essential communication bridge between the public, 30 media, and various stakeholders. He said after a crisis, emergency managers lead recovery 31 efforts and evaluate disaster response to strengthen response in the event of a future emergency. 32 He said the local emergency management network is very strong in Orange County and thanked 33 the Board for considering this proclamation. 34 35 Commissioner Hamilton read the following proclamation: 36 37 ORANGE COUNTY BOARD OF COMMISSIONERS 38 PROCLAMATION 39 EMERGENCY MANAGEMENT PROFESSIONALS' DAY 40 SEPTEMBER 30, 2024 41 42 WHEREAS, the State of North Carolina has implemented a state emergency management 43 program, requiring localities to develop corresponding programs to mitigate the various threats 44 and hazards that pose risks to the state's residents; and 45 46 WHEREAS, emergency management safeguards communities by organizing and combining all 47 essential activities to enhance the ability to prevent, prepare for, respond to, and recover from 48 potential or real natural disasters, acts of terrorism, and other human-made disasters; and 49 50 WHEREAS, emergency management professionals perform a vital yet often overlooked role in 51 offering the essential leadership, management, and operational expertise needed to help 4 1 communities, organizations, and agencies create emergency plans and procedures, ensure staff 2 are well-trained and drills are conducted, issue emergency warnings and alerts, and obtain 3 resources to safeguard lives and property while bolstering resilience to emergency situations; and 4 5 WHEREAS, emergency management professionals play a crucial role in directing or assisting 6 emergency operations, ensuring that emergency operations centers are constantly ready 24/7, 7 and actively participating in operational activities throughout the entire emergency event cycle; 8 and 9 10 WHEREAS, emergency management professionals collaborate and communicate with a wide 11 range of partners across federal, state, regional, and local government levels, the private sector, 12 non-governmental organizations, and the general public; and 13 14 WHEREAS, emergency management professionals possess extensive knowledge of the hazards 15 and risks that threaten Orange County and our communities, the specific programs and strategies 16 available to address them, applicable federal, state, and local laws and compliance guidelines, 17 and the roles of critical partners essential to effective preparedness, response, and disaster 18 recovery; and 19 20 WHEREAS, emergency management professionals assist allied professionals in the medical 21 community and in emergency response, business, nonprofit, and faith organizations to achieve 22 preparedness, response, and recovery capabilities; and 23 24 WHEREAS, the Orange County Board of Commissioners is proud to honor the service and 25 commitment of its emergency management professionals and recognize their contributions to the 26 lives, health, and safety of all who live, visit, and do business in Orange County. 27 28 NOW THEREFORE, we, the Orange County Board of County Commissioners, do hereby 29 proclaim September 30, 2024, as Emergency Management Professionals' Day in Orange County, 30 in honor and recognition of Orange County's Emergency Managers. 31 32 Adopted this 171" day of September 2024. 33 34 35 Jamezetta Bedford, Chair 36 Orange County Board of Commissioners 37 38 39 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 40 approve and authorize the Chair to sign the proclamation. 41 42 VOTE: UNANIMOUS 43 44 5 1 b. Orange County Emergency Preparedness Month Proclamation 2 The Board approved a proclamation declaring September 2024 as"Orange County Preparedness 3 Month". 4 5 BACKGROUND: National Preparedness Month is recognized each Septemberto promote family 6 and community disaster planning now and throughout the year. The focus of this year's 7 Preparedness Month is on empowering Asian American, Native Hawaiian, and Pacific Islander 8 communities to act today to prepare for future risks and disasters. 9 10 North Carolina continues to experience an unusually high volume of disasters, to include severe 11 weather, flooding events, and extreme temperatures. So far this year, Orange County has 12 experienced multiple watches and warnings issued by the National Weather Service for severe 13 weather and flooding. The 2024 Hurricane Season outlook continues to be above normal in 14 predictions for both severity and frequency of storms. 15 16 Asian American, Native Hawaiian, and Pacific Islander communities face unique barriers when it 17 comes to accessing disaster preparedness information and resources that take their languages, 18 experiences, and cultures into consideration. A 2024 Federal Emergency Management Agency 19 (FEMA) survey of households across the country reported that 65% of Asian Americans and 58% 20 of Native Hawaiian or Pacific Islanders surveyed indicated that they did noy believe taking a step 21 to prepare would make a difference and were not confident in their ability to prepare. The Asian 22 American, Native Hawaiian, and Pacific Islander communities in Orange County have grown by 23 over 22% since 2010. 24 25 It is critical as a community to work together to ensure that all residents are connected and 26 prepared to remain resilient in the face of future disasters. 27 28 Sarah Pickhardt, Chief of Emergency Management thanked the Board for the previous 29 proclamation. She said September is National Preparedness Month and agencies across the 30 country come together to emphasize the importance of preparedness. She said preparedness 31 involves the collaboration of the private sector, government, non-profits, and individuals. She said 32 this year they are specifically focused on Asian American, Native Hawaiian, and Pacific Islander 33 communities. She said they face unique barriers when it comes to accessing disaster 34 preparedness information and resources that take their languages, experience, and culture into 35 consideration. She said this community has grown by 22% in Orange County since 2010, so 36 putting a special focus on reaching them and developing plans is very important. 37 38 Commissioner Portie-Ascott read the following proclamation: 39 40 ORANGE COUNTY BOARD OF COMMISSIONERS 41 PROCLAMATION 42 September 2024 - "Orange County Preparedness Month" 43 44 WHEREAS, it is critical for every community, business, family, and individual in Orange County 45 to be prepared for natural and man-made disasters, including tornadoes,flooding, and hurricanes, 46 as well as disease outbreaks like COVID-19; and 47 48 WHEREAS, in 2018, Hurricane Florence brought significant rainfall in September, and was 49 followed by Tropical Storm Michael in October; both storms causing widespread power outages 50 and flooding, with Florence resulting in more than $26 million in damages while Michael exceeded 51 $500,000; and 6 1 WHEREAS, the National Weather Service has confirmed three separate tornadoes have 2 impacted Orange County since 2019; and 3 4 WHEREAS, the National Weather Service issued nineteen Severe Thunderstorm Warnings, five 5 Flash Flood or Flood Warnings, and one Tornado Warning for Orange County in 2023; and 6 7 WHEREAS, year to date, Orange County has already experienced significant severe weather 8 activity to include twenty-three Severe Thunderstorm Warnings and ten Flash Flood or Flood 9 Warnings; and 10 11 WHEREAS, community members can take a few simple steps — creating an emergency supply 12 kit, making a family disaster plan, and staying informed —to help make preparedness a personal 13 priority and improved health a goal in our community; and 14 15 WHEREAS, this year's Preparedness Month focus is on empowering Asian American, Native 16 Hawaiian, and Pacific Islander communities to act today to prepare for future disasters, as we 17 know that these communities face unique barriers when it comes to accessing disaster 18 preparedness information and resources that take their languages, experiences, and cultures into 19 consideration; 20 21 NOW, THEREFORE, we, the Orange County Board of Commissioners, recognize Orange County 22 Emergency Services - Emergency Management Division along with emergency managers 23 throughout the nation, who have collaborated to recognize September as National Preparedness 24 Month, and the Board joins with them in encouraging Orange County residents to stay informed 25 and prepared; 26 27 FURTHERMORE, the Orange County Board of County Commissioners hereby declares 28 September 2024 as "Orange County Preparedness Month." 29 30 This the 17th Day of September 2024. 31 32 Jamezetta Bedford, Chair 33 Orange County Board of Commissioners 34 35 A motion was made by Commissioner Portie-Ascott, seconded by Commissioner Fowler, 36 to approve and authorize the Chair to sign the proclamation. 37 38 VOTE: UNANIMOUS 39 40 41 c. Adult Education and Family Literacy Week Proclamation 42 The Board approved a proclamation designating the week of September 16-20, 2024 as Adult 43 Education and Family Literacy Week in Orange County and commending Orange Literacy for its 44 40 years of dedicated service to the community. 45 46 BACKGROUND: The week of September 16-20, 2024 is considered Adult Education and Family 47 Literacy Week by several organizations on a national level. In addition, Orange Literacy is 48 celebrating its 40th anniversary this year promoting literacy, and has positively impacted the lives 49 of thousands of adults and families in the Orange County community. 50 7 1 Vice-Chair Greene read the following proclamation: 2 ORANGE COUNTY BOARD OF COMMISSIONERS 3 PROCLAMATION 4 Adult Education and Family Literacy Week— September 16-20, 2024 5 and 6 Orange Literacy 40th Anniversary 7 8 WHEREAS, literacy is a fundamental skill that empowers individuals and strengthens 9 communities; and 10 11 WHEREAS, adult education and family literacy programs provide essential education and support 12 to adults and families, enabling them to achieve personal and professional goals; and 13 14 WHEREAS, Orange Literacy, celebrating its 40th anniversary this year, has dedicated four 15 decades to promoting literacy and has positively impacted the lives of thousands of adults and 16 families; and 17 18 WHEREAS, the commitment and efforts of Orange Literacy in providing educational opportunities 19 and fostering a love for reading and learning are commendable and deserve recognition; and 20 21 WHEREAS, Adult Education and Family Literacy Week serves as a reminder of the importance 22 of literacy and the need to support literacy programs in our community; and 23 24 WHEREAS, it is fitting and proper to recognize the achievements and contributions of Orange 25 Literacy and to encourage continued support for literacy initiatives; 26 27 NOW, THEREFORE, we, the Orange County Board of Commissioners, do hereby proclaim the 28 week of September 16-20, 2024, as Adult Education and Family Literacy Week in Orange 29 County, and commend Orange Literacy for its 40 years of dedicated service to our community. 30 31 This the 17th day of September 2024. 32 33 A motion was made by Vice-Chair Greene, seconded by Commissioner Hamilton, to 34 approve and authorize the Chair to sign the proclamation designating the week of September 16- 35 20, 2024 as Adult Education and Family Literacy Week in Orange County, and commending 36 Orange Literacy for its 40 years of dedicated service to the community. 37 38 VOTE: UNANIMOUS 39 40 5. Public Hearings 41 a. Public Hearing Regarding a Proposed Economic Development Recruitment Incentive 42 and Performance Agreement Between Orange County and Morinaga America Foods, 43 Inc. 44 The Board held a public hearing on the County's issuance of a proposed seven-year performance- 45 based incentive agreement, with claw-back provisions, to induce the manufacturing expansion of 46 Morinaga America Foods, Inc. in Orange County, NC. 47 48 BACKGROUND: Local and state governments in North Carolina have the goal to promote 49 economic development by encouraging the location of new businesses and the expansion of 50 existing businesses. This activity serves to diversify the local tax base, increase employment 8 1 opportunities, and introduce desired job skills and related benefits to a community, and for the 2 benefit of its residents. The Local Government Act, North Carolina General Statute (NCGS) 158- 3 7.1, outlines the requirements of public hearings, and NCGS 158-7.1(a) specifically addresses 4 the requirement that economic development appropriations "must be determined by the governing 5 body of the city or county to increase the population, taxable property, agriculture industries, 6 employment, industrial output, or business prospects of the city or county". This public hearing 7 has been scheduled in compliance. 8 9 Company Background: 10 Morinaga America Foods' current operation is based in a 101,495 square foot manufacturing 11 facility located along Wilson Road in the County's western Buckhorn Economic Development 12 District. This operation makes "HI-CHEW" candy, employs approximately 204 full-time 13 associates, and has a current County property tax valuation of$31.6 million. The facility is located 14 within the County's designated "Buckhorn Economic Development District" and Mebane's city 15 limits. 16 17 On September 3, 2013, Morinaga announced its decision to make its first major manufacturing 18 investment in the United States, and in Orange County, as follows: 19 • Capital Investment: $48 million 20 • Employment: 90 jobs 21 . Average Salary: $37,969 22 • Annual Payroll, with benefits: $3.4 million 23 • Facility Size & Type:Approximately 110,000 square feet 24 • Type of Operation: Production of the fruit flavored candy snack "HI-CHEW" 25 26 Description of Proposed Manufacturing Expansion Project: 27 • A doubling of the current manufacturing operations at the existing Orange County site to 28 increase production capacity for"HI-CHEW" candy. 29 • $136 million total new capital investment, with $127,077,000 million in new capital 30 investment forecast to occur over the five-year investment period (2024-2028), as outlined 31 in the Performance Agreement, and the remaining $9.9 million investment to occur on or 32 after 2029. 33 • 204 additional new jobs will be created between 2026 — 2030 with an average annual 34 wage of$48,912 (or approximately$23.52 per hour). These jobs are full-time and include 35 healthcare and related employment benefits. 36 • New construction of an additional 132,600 square feet of production space. 37 • Competing sites were considered in Taiwan and China (where Morinaga operates existing 38 Hi-Chew manufacturing plants), or in a new facility to be constructed in Vietnam. 39 • Orange County's site is the Company's existing 21-acre factory property located at 4391 40 Wilson Road, Mebane, NC. The site is outlined on the following location map. 41 42 9 arma ell' Pik a *A r :y 2 3 The proposed incentive will be performance-based with respect to the County's annual verification 4 of Morinaga' s targeted increases in (1) employment, wages & benefits, and (2) new taxable real 5 & personal property value over the next five years, as the Company expands. Incentives would 6 only be paid following confirmation of the Company's required annual growth measures. 7 8 Basis to Calculate the Value of Orange County's Performance-Based Incentives 9 1) INVESTMENT — Morinaga will increase property valuation by at least $32,806,000 in real 10 property and at least $94,271,000 in personal property, to total $127,077,000 over five (5) years 11 as detailed in the table below. If these real and personal property valuation targets are not 12 achieved, the proposed annual incentive payment will be reduced proportionally. 13 Real iifii� • $4,877,000 $25,778,000 $2,134,000 $17,000 $0 $32,806,000 PropertyProperty Personal $23,856,000 $45,919,000 $20,671,000 $675,000 $3,150,000 $94,271,000 WE $28,733,000 $71,697,000 $22,805,000 $692,000 $3,150,000 $127,077,000 14 15 2) EMPLOYMENT— Morinaga will add net new employment consistent with the job growth chart 16 below. If annual job targets are not achieved, the annual incentive payment will be reduced by 17 $500 per full-time equivalent employee not hired. By the year 2030, the Company will create 204 18 new positions with an average salary of$48,912 per year (or approximately $23.52 per hour). 19 20 21 2029 2030 10 New Full- 57 51 48 36 12 204 Time Jobs 2 The proposed inducement payment will be in the form of a performance-based grant payable in 3 up to seven installments over a seven-year period, at an amount equal to 75% of Morinaga's 4 projected net increase in real & personal property tax valuation over the five-year investment 5 period as outlined in the chart above for 2024 —2028. Since the company's employment creation 6 schedule (2026-2030) runs beyond the investment period, the County will withhold $500 per job 7 that has not yet been created by December 31, 2030. The final payment will be made upon 8 verification of job creation, with the final installment anticipated to occur in January 2031. This will 9 ensure that annual tax revenues from this project's additional investment, net of annual incentive 10 payments, remain positive in all years of the incentive agreement. 11 Orange County • • during the incentive • • • 1 1 . 1 1 1 • • . New L Property _■ $247,937 $846,025 $984,659 $920,458 $882,118 $3,881,197 Tax ;0 Revenue Incentive -$185,953 -$634,519 -$738,494 -$690,344 -$661,589 -$2,910,898 Payment Annual Net $61,984 $211,506 $246,165 $230,115 $220,530 $970,300 Revenue 12 ' • " $7,417,526 Incentive Payment -$2,910,898 Total $4,506,628 da 13 14 State of North Carolina — Incentives Approved on July 15, 2024 15 The State of North Carolina's "Economic Investment Committee" approved the State incentives 16 for Morinaga America Foods, Inc. (see table below) during the North Carolina Department of 17 Commerce's July 15, 2024 meeting. Immediately following this approval of State incentives, a 18 public announcement was held on July 16, 2024 which was led by North Carolina Department of 19 Commerce Secretary Machelle Baker Sanders, and attended by representatives from Morinaga, 20 Orange County, and the City of Mebane. The public announcement addressed Morinaga's 21 decision to expand the Company's existing facility located in Orange County, instead of the 22 competing locations (Taiwan, China,Vietnam), subject to approval of local government incentives. 23 State of North Carolina — Incentives State Tax Exemption on machinery & equipment purchases $5,936,558 One North Carolina Fund (discretionary grant) $100,000 N.C. Community College System's "Customized Training Value" $306,000 On-the-Job Training $50,000 11 Work Opportunity Tax Credit (WOTC) $146,400 Federal Bonding Program $255,000 1 2 City of Mebane — Incentives Approved on August 5, 2024 3 Morinaga's proposed expansion site is located adjacent to the existing facility and is currently 4 located within the City of Mebane's city limits. Mebane's City Council approved up to $1,076,999 5 in performance-based grant funds and waived fees for the project at its August 5, 2024 meeting. 6 Performance Based Incentive $576,999 Waiver of Development Start-Up Fees $500,000 7 8 Benefits of Morinaga America Foods Expanding in Orange County 9 • Add another 204 full-time manufacturing jobs by 2030, paying approximately $23.52 per 10 hour average wage. 11 12 • The proposed recruitment incentive is revenue positive for each year of the incentive 13 period, netting 25% per year of the actual new property tax valuation in the first five years. 14 A ten-year revenue forecast (shown as Exhibit F in the Performance Agreement) indicates 15 Morinaga will generate approximately$7,417,526 in additional gross property tax revenue 16 for the County, receive up to a maximum of$2,910,898 in incentive grants, and the County 17 will receive $4,506,628 in net property tax revenue. 18 19 Morinaga's Orange County property tax value for 2023 is listed at $31,602,085. With the 20 projected $136 million in additional investment, the firm would likely become Orange 21 County's 2nd largest manufacturing related corporate taxpayer (behind #1 Thermo Fisher 22 Scientific, and with Medline Industries at#3). 23 24 Establishes another successful public/private partnership between Orange County and 25 the City of Mebane to grow the industrial tax base and employment in a designated Rural 26 Census Tract area. 27 28 Further illustrates the County's success applying Article 46 sales tax proceeds to fund 29 water & sewer infrastructure in the Buckhorn Economic Development District for the goal 30 of attracting significant non-residential tax base and employment growth. 31 32 Strengthen the County's partnership with the State of North Carolina's business and 33 expansion efforts, as Governor Roy Cooper and N.C. Department of Commerce Secretary 34 Machelle Sanders visited parent company Morinaga & Co., Ltd in Tokyo, Japan in October 35 2023 and met with President Eijiro Ota. 36 37 State of North Carolina, Local Governments, &Workforce Development Partners Assisting 38 Orange County in the Recruitment Effort 39 The North Carolina Community Colleges System & the Hillsborough campus of Durham 40 Technical Community College will fund a"Customized Training Program"technical training 41 assistance for the employees. This support will further elevate the skill level of Orange 42 County residents who begin employment with Morinaga. 43 12 1 • The NC Department of Commerce has now approved state incentives and will serve as a 2 liaison for State-assisted workforce development & pre-screening of applicants by NC 3 Works, and community college support. 4 5 • The City of Mebane has recently approved its own performance grant and will waive 6 development start-up construction fees. 7 8 • The Capital Area Workforce Development Board (CAWD), which Orange County is 9 affiliated with as a member, is expected to provide funding for employment recruiting and 10 screening services, on-the-job training, and incumbent worker training assistance. 11 12 • Governor Roy Cooper and Morinaga & Co., Ltd.'s President Ota recently met in Raleigh 13 on July 10, 2024, when the State of North Carolina continued its active recruitment for the 14 expansion. 15 C i I, 16 17 18 Governor Roy Cooper and NC Department of Commerce Secretary Machelle Sanders 19 visited Tokyo, Japan in October 2023 to meet with parent company Morinaga & Co., Ltd.'s 20 President Ota, and encourage the firm to expand its Orange County factory. 21 22 23 Governor Roy Cooper and the North Carolina Department of Commerce featured 24 Morinaga's locally made"Hi-Chew" candy in a large State reception in Tokyo that included 25 representatives from all Japanese industries currently based in North Carolina, and the 26 State's industrial prospects. 13 hm MORIHPGP `v�\m`vu vn Iuil \lii+v:vF q 1 2 3 During Governor Cooper's business recruitment trip to Japan in October 2023, Don Hobart 4 (Vice Chancellor for Research at UNC Chapel Hill) spoke at the Southeast U.S./Japan 5 annual conference that featured NC and six other southeastern states, plus several 6 hundred delegates. Mr. Hobart's presentation focused on Orange County's Morinaga HI- 7 CHEW factory as a successful example of a Japanese industry operating successfully in 8 North Carolina. 9 a r � 1 10 -- 11 12 13 Morinaga's International Business Profile 14 Morinaga & Co., which was founded in 1899 in Tokyo, Japan, is a major international 15 confectionary & candy maker. Global sales revenue was comprised 53% in chocolates, 16 caramel & biscuits, 19% in ice cream & frozen foodstuffs, 16% in health products, and 17 12% in cocoa/cake mix foodstuffs. The firm is Asia's equivalent to a Hershey's, Mars or 18 Nestle. It is Japan's oldest and largest confectionary maker. 19 14 1 In Japan, which is the world's #2 overall largest candy and confectionary market (behind 2 the USA), the Company has over 40 different product lines,where it holds the#1 Japanese 3 domestic market-share for candy. Morinaga ranks similar to Kellogg Company, Mars and 4 Nestle in terms of worldwide retail sales. 5 6 Among Japan's top 3 competing confectionary makers, Morinaga ranks #1 for candy and 7 caramel products, #2 for biscuits, and #3 for chocolate products. The chewy fruit flavored 8 snack "HI-CHEW" holds the #1 spot within Japan and is the company's current product 9 made here in Orange County. 10 11 Morinaga is aggressively marketing HI-CHEW across the United States and has 12 successful store displays at Target, COSTCO, 7-Eleven, and Kroger, and is found locally 13 at the Streets at Southpoint Mall ("It's Sugar", "World Market"). Sales in the U.S. have 14 been increasing 20%-25% annually. 15 16 Additional product lines include frozen desserts (19%), foodstuffs (10%), and the 17 internationally renowned Weider-brand health care products such as energy drinks, 18 nutritional vitamin/mineral supplements & protein bars, & collagen-based beauty products 19 (16% of sales). 20 21 • Morinaga America, Inc. was established in Los Angeles in 2008 for the purpose of 22 introducing the company's various product lines throughout the USA, starting with HI- 23 CHEW. The "Hi-Chew" logo is advertised at all Duke University sporting events and can 24 be seen nationally on all televised Duke NCAA basketball and football games. 25 26 • Overseas partners include serving as the trademark distributor, licensee, or supplier for 27 world-class confectionary companies such as Disney Japan, SUNKIST Growers, PEZ, 28 Perfetti van Melle (Italy), Storck (Germany), Dare Foods (Canada) and Barry Callebaut 29 AG (Switzerland). 30 31 Management's corporate philanthropy strives to be a "company that improves the lives of 32 children worldwide". The firm partners with international non-governmental organizations 33 (NGOs) in developing nations, and places a special emphasis promoting healthy nutrition, 34 and funding for school facilities and educational supplies, especially among West African 35 countries. 36 37 Morinaga was the first Japanese corporation to be affiliated with the World Cocoa 38 Foundation (WCF), which was established with the objective to foster a sustainable cocoa 39 industry and prevent the use of child labor in developing nations. This is achieved through 40 the environmental protection of regions where major global chocolate corporations 41 cultivate cocoa, and through economic and social development. Technical guidance and 42 training support is provided to cocoa farmers through various programs that protect the 43 natural and social environment. 44 45 Sustainability, Diversity & Inclusion corporate principles: 46 The Morinaga Group's Sustainability of Morinaga I morinaga & co., ltd. 47 48 Additional Company Information 49 0 Morinaga America Foods About Us: https://morinaga-america.com/story/ 15 1 • January 10, 2024, Launch of Direct-To-Consumer E-Commerce Platform for Hi-Chew: 2 https://morinaga-america.com/hi-chew-launches-direct-to-consumer-e-commerce- 3 platform/ 4 • Morinaga Celebrates Hi-Chew Factory Opening: 5 • https://chapelboro.com/news/business/morinaga-celebrates-hi-chew-factory-opening 6 1. Japanese Candy Maker Finds Sweet Spot in North Carolina: https://edpnc.com/success- 7 stories/iapanese-candy-maker-finds-sweet-spot-north-caroling/ 8 9 Steve Brantley, Economic Development Director, reviewed the background information for 10 this item and made the following presentation: 11 12 Slide #1 ORANGE COUNTY NORTH CAROLINA Proposal for Orange County's Financial Incentives to Morinaga America Foods, Inc. //A MORINAGA Public Hearing by Orange County Board of Commissioners Whitted Building-Hillsborough, NC September 17, 2024 13 14 15 16 1 Slide #2 Location of Morinaga America Foods, Inc. 4391 Wilson Road, Mebane, Orange County `�= � r'• ar,,,a ell. L 11Rf�aA� _t ORANGE COUNTY NORTH CAROLINA 2 2 3 Steve Brantley said this business is located in the Buckhorn Economic Development 4 District and is within the city limits of Mebane. 5 6 Slide #3 Current Operations • 204 full-time jobs • $31.6 million property tax valuation • 101,495 sq. ft. building yh�HE • 21-acre site I M R • Makes 7 million pieces of HI-CHEW - candy every 24 hours . • In operation since 2014 • Located at 4391 Wilson Road, Mebane, Orange County �1 ORANGE COUNTY NORTH CAROLINA 7 8 9 10 17 1 Slide #4 Proposed Expansion • 204 additional full-time jobs during the 2026-2030 incentive period • $136 million in new investment ($127 million during the incentive sawperiod of 2024-2028) • 132,600 sq.ft. building addition at the current factory location • $48,912 average annual wage (approximately$23.52 per hour) • HI-CHEW candy manufacturing • Competing sites were Taiwan and China (where Morinaga operates existing HI-CHEW manufacturing plants), and Vietnam. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #5 Outline of State & Local Incentives State of North Carolina Sales Tax Exemption on Machinery&Equipment Purchases $5,936,558 One North Carolina Fund (discretionary performance grant) $100,000 N.C.Community College System's"Customized Training" $306,000 On-the-Job Training $50,000 Work Opportunity Tax Credit $146,400 Federal Bonding Program $255,000 Orange Performance Based Incentive (as proposed) $2,910,898 City of Mebane Performance Based Incentive $576,999 Waiver of Development Fees $500,000 ORANGE COUNTY s NORTH CAROLINA 5 6 7 8 18 1 Slide#6 Forecast of Morinaga America Foods' Capital Investment Schedule New Taxable Investment $4,877,000 $25,778,000 $2,134,000 $17,000 $0 $32,806,000 $23,856,000 $45,919,000 $20,671,000 $675,000 $3,150,000 $94,271,000 ® $28,733,000 $71,697,000 $22,805,000 $692,000 $3,150,000 $127,077,000 ORANGE COUNTY s NORTH CAROLINA 2 3 4 Slide #7 Forecast of Morinaga America Foods' New Job Creation Hiring schedule for 204 new full-time jobs, with health care, retirement and related employee benefits ($48,912 annual salary, or, $23.52 per hour) Full-Time 57 51 48 36 12 204 Jobs ORANGE COUNTY 7 NORTH CAROLINA 5 6 7 8 19 1 Slide#8 Oranqe County's Performance-Based Incentive • Performance-based incentive on 204 new jobs and $127,077,000 in capital investment. • Up to $2,910,898 in total potential County incentive to be paid upon verification of actual jobs and investment that is added per year. (Net revenue positive in all years). • Incentive value calculated at 75% of actual new property tax valuation in the first 5 years. (Same incentive formula as previously approved by the BOCC for ABB, Medline Industries, and the first Morinaga incentive in 2013). ORANGE COUNTY a NORTH CAROLINA 2 3 4 Slide #9 Orange County's Performance-Based Incentive Revenue Projections: Orange County Revenue Projections (first 5 years) VNEW •• $247,937 $846,025 $984,659 $920,458 $882,118 $3,881,197 -$1851953 -$634,519 -$738,494 -$690,344 -$661,589 -$2,910,898 $61,984 $211,506 $246,165 $230,115 $220,530 $970,300 Orange New Property Tax Revenues $7,417,526 Incentive Payments -$2,910,898 Total Net Revenues $4,606,628 ORANGE COUNTY 5 NORTH CAROLINA 5 6 7 8 20 1 Slide #10 Benefits of Morinaqa Expanding in Oranqe County • Proposed recruitment incentive is revenue positive for all years,netting 25%per year during the first 5 years of the forecasted net new property tax valuation. Once the final incentive payment ends after year#5,annual net new property tax revenues for the County will rise to approximately$839,499 in the seventh year. A 10-year revenue forecast indicates Morinaga will generate approximately $7,147,526 to the County in additional gross property tax revenue,the County will pay Morinaga a maximum of$2,910,898 in incentive grants,and the County will net$4,506,628 in revenue. • Morinaga's tax value for 2023 was listed at$31,602,085.With the projected$136 million in additional investment,the firm will become Orange County's 2"d largest manufacturing related corporate taxpaver(behind#1 Thermo Fisher Scientific,and Medline Industries as#3). • Establishes another successful public/private partnership between Orange County&the City of Mebane to grow the industrial tax base and jobs in a designated Rural Census Tract area. • Demonstrates the County's success to apply Article 46 to fund water&sewer infrastructure in the Buckhorn Economic Development District,and attract significant growth in the non-residential tax base and employment. • Reinforces the County's partnership with the State of North Carolina's business and expansion efforts, as Governor Roy Cooper and N.C.Department of Commerce Secretary Machelle Sanders visited the company in Tokyo,Japan in October 2023 and met with parent company Morinaga&Co.,Ltd.and President Ota. �1 ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #11 Proposal for Orange County's Financial Incentives for Morinaga America Foods, Inc. Questions & Discussion ORANGE COUNTY NORTH CAROLINA 5 6 Noriyuki Nishikawa, President and CEO of Morinaga America Foods, Inc. addressed the 7 Board. He said that they intend to construct a second facility next to their current facility in Orange 8 County. He said construction would begin in October 2024, and production will begin in January 9 2027. He expressed appreciation for the support of their investment. He said that Hi-Chew is the 10 top selling candy in Japan, but recent US sales have surpassed those in Japan. He said that H- 21 1 Chew candies produced in Orange County are sold overseas. He said that the company is 2 convinced Orange County is the best choice for a second factory due to the tremendous support 3 from the local community and reliable employees. 4 5 Steven La Sota, Partner of Brooks Pierce Law, made the following presentation: 6 7 Slide #1 l it J%0 Rf NAGA'\' Orange County Board of Commissioners—September 17,2024 8 9 10 Slide #2 Overview: 1. Morinaga Background 2. Morinaga and Orange County 3. Expansion Project 4. Our Future 11 12 13 Slide #3 22 Morinaga Background: • Founder Taichiro Morinaga begins selling candy in 1899! • Morinaga &Company formally established in 1910. •lapan's first modern candy company and first chocolate producer(1918). •Worldwide company with multiple first-in-class confectionary products and wellness snacks. 1 2 3 Slide #4 Morinaga and Orange County: NMIIEW H/-CHEW KNE .} •--wcn�wr� 4 5 6 Slide #5 Morinaga Background: MORINAGA Group Network 7 8 9 23 1 Slide #6 Morinaga Background : The Morinaga Group* s Corporate Philosophy Delicious, Fun, and Healthy The Morinaga Group will continue to create healthy foods that can be enjoyed beyond generations,thereby bringing smiles to the faces of people around the world now and in the future. Good quality Only-one value Act globally Pursue quality Create new value Expand the scope and Our Visi with integrity and inspiration possibilities of activities � (VISIONLink together Sustainable society GOALS Strengthen relations of Contribute to trust with stakeholders a sustainable society Our Give first priority to customers Be a pioneer Have an indomitable spirit Value ties between people Align our business imperatives with social challenges 2 ' 3 4 Slide #7 Morinaga and Orange County: • 2013 - Morinaga America Foods, Inc. established as U.S. subsidiary • 2014— MAF, Inc. announces NC manufacturing facility • 2015— Hi-Chew production begins!!!! Amanda Hoyle By Amanda Hoyle-Staff Writer,Triangle Business Journal Mar 12,2014 Morinaga America Foods Inc.,the American affiliate of the Japanese candy maker of Hi-Chew candies,has finalized its purchase of 21 acres of land in western Orange County where it plans to begin construction of a manufacturing plant that will employ 90 people. 5 24 1 Slide #8 Morinaga and Orange County: 2 3 4 5 Slide #9 Morinaga and Orange County: • 2024: • 204 Full Time Employees • Estimated Total NC Investment to date:approximately$47 Million • Hi-Chew Demand is Growing!! • U.S.sales up to$137 Million lost year! • Due to explosive growth of demand for Hi-Chew, current maximum manufacturing capacity will be reached in under 5 years. 6 7 8 25 Slide #10 Community Involvement Morinaga and Orange County: Morinaga and Orange County: L 26 1 Slide #12 Morinaga and Orange County: • Community Involvement — • Elementary School Donations • Mebane Christmas Parade • Adopt-a-Highway Clean-up • Other Charitable Activities 2 3 4 Slide #13 Expansion Project • MAF to double the size of current production facility in Mebane. • By 2030— • 204 ADDITIONAL FULL-TIMEJOBS • ANTICIPATED CAPITAL INVESTMENT IN EXCESS OF$136 MILLIONH 5 6 7 27 1 Slide #14 Expansion Project • Alternative Considerations— • Expand existing facilities in China or Taiwan • Establish new facilities in Vietnam • Approximately$1.3 Million in tax abatement incentives available in Hanoi and Ho Chi Minh City • Establish new facilities in California, United States 2 3 4 Slide #15 Expansion Project • Primary Considerations— • Project total investment cost/predictability of operating costs • Lead time for bringing additional capacity online • Workforce availability/recruiting/reliability • Geography of consumer demand/support from local community • International Relationships • Corporate Strategy—Wellness Products 5 6 7 28 1 Slide #16 Our Future - Proudly Produced L,acally In M-b-nr,North Carolina y 2 3 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 4 open the public hearing. 5 6 VOTE: UNANIMOUS 7 8 PUBLIC COMMENTS: 9 There was no one signed up to speak. 10 11 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 12 close the public hearing. 13 14 VOTE: UNANIMOUS 15 16 Chair Bedford welcomed representatives of Morinaga and expressed appreciation for this 17 partnership and the jobs they bring to Orange County. 18 19 A motion was made by Commissioner Richards, seconded by Commissioner Fowler, to 20 approve the performance-based incentive agreement between Orange County and Morinaga 21 America Foods, Inc., subject to final review by the County Attorney, and authorize the Chair to 22 sign the Performance Agreement on behalf of the County. 23 24 VOTE: UNANIMOUS 25 26 b. 5311 Rural Area Formula Grant, 5310 Enhanced Mobility of Seniors & Individuals with 27 Disabilities Formula Grant, and 5307 Urbanized Area Formula Grant for FY 2026 28 The Board held a public hearing on FY 2026 Transit Grants and approved the applications, 29 program resolution, and local share certification. 30 31 BACKGROUND: Each year, the North Carolina Department of Transportation (NCDOT) 32 Integrated Mobility Division (IMD) accepts requests for capital, operations and administrative 33 needs for county-operated transit programs.Additionally, the Federal Transit Administration (FTA) 34 through NCDOT-IMD awards discretionary federal resources to states and direct recipients to 35 replace, rehabilitate and purchase buses and related equipment and to construct bus-related 29 1 facilities including technological changes or innovations to modify low or no emission vehicles or 2 facilities. 3 4 Orange County Transportation Services (OCTS) is eligible to make application for administrative, 5 operating and capital projects funding and seeks, including the Orange County local match, a total 6 of $1,117,627 in combined federal and state transit project grant funding for FY 2026. Public 7 Hearing notices were published in English and Spanish (Attachment 1). 8 9 A Detailed breakdown is outlined in the table below: 10 Grant 5311 Admin 5310 Operating ARP 5307 Operating Totals Total $ 206,794 $ 595,550 $ 315,283 $ 1,117,627 Federal $ 165,435 $ 297,775 $ 315,283 $ 778,493 State 1 $ 10,340 1 $ 0 1 $ 0 1 $ 10,340 Local $ 31,019 $ 297,775 $ 0 $ 328,794 11 12 The 5311 Administrative, 5310 Operating, and American Rescue Plan (ARP) 5307 Operating 13 grants provide financial assistance for public transit system services that promote economic and 14 mobility self-sufficiency to the general public, the elderly and individuals with disabilities. The 15 funds additionally support a system that enhances the access of residents in the urban and non- 16 urbanized (rural) areas to health care, shopping, education, employment, public services, and 17 recreation. 18 19 Nishith Trivedi, Transportation Director, reviewed the background information for the item. 20 Commissioner Portie-Ascott asked what education sites will be accessible. 21 Nishith Trivedi said it will provide transportation to Durham Tech. 22 Commissioner Richards asked if staff receives written comments from the public. 23 Nishith Trivedi said staff has not received any comments. 24 Commissioner Richards asked about using remaining ARPA money. 25 Nishith Trivedi said there is a last amount that they are trying to use up. 26 27 A motion was made by Chair Bedford, seconded by Commissioner Richards, to open the 28 public hearing. 29 30 VOTE: UNANIMOUS 31 32 PUBLIC COMMENTS: 33 There was no one signed up to speak. 34 35 A motion was made by Chair Bedford, seconded by Vice-Chair Greene, to close the public 36 hearing. 37 38 VOTE: UNANIMOUS 39 40 A motion was made by Commissioner Fowler, seconded by Chair Bedford, to approve the 41 5311 Administrative grant application for $206,794 with a local match total of $31,019, the 5310 42 Operating grant application for $595,550 with a local match total of $297,775, the ARP Section 43 5307 Operating application for$315,283 with no local match required; and approve and authorize 30 1 the Chair and staff to sign the FY 2026 Program Resolution (Attachment 2), Local Share 2 Certification (Attachment 3), and Public Hearing Record (Attachment 4) as appropriate. 3 4 VOTE: UNANIMOUS 5 6 6. Regular Agenda 7 a. Approval of a Professional Services Contract with CPL for the Design of a New Crisis 8 Diversion Facility 9 The Board reviewed the cost proposal submitted by CPL for design services related to the 10 construction of the Crisis Diversion Facility, and approved and authorized the Chair to sign the 11 contract after final review by the County Attorney. 12 BACKGROUND: The Crisis Diversion Facility is intended to divert individuals experiencing a 13 behavioral health crisis from hospital emergency departments and the County's Detention Center 14 by offering 1) behavioral health urgent care services for assessment, stabilization, treatment, and 15 aftercare planning for patients 4 years old and older; and 2)facility-based crisis services for adults 16 for longer-term treatment. 17 18 In the FY 2023-33 Capital Investment Plan (CIP), the Board approved $2,047,155 for design 19 services for the Crisis Diversion Facility and $22,952,845 for construction in FY 2024-25. 20 Additionally, in the FY 2024-34 CIP,the Board approved $1,100,000 to acquire land for the facility. 21 22 The County is negotiating to purchase property, but needs to begin design work so construction 23 can begin in the summer of 2025. The County issued a request for qualifications (RFQ) for the 24 design and related services for the Crisis Diversion Center, with only one firm, CPL, responding 25 to the RFQ. CPL was previously selected to perform preliminary and schematic-level design and 26 analysis services for developing the Crisis Diversion Facility. 27 28 CPL's proposal was reviewed by the evaluation committee, consisting of County Manager Travis 29 Myren; Interim Deputy County Manager Caitlin Fenhagen; Tony Maripietri, Chair of the Crisis 30 Diversion Facility Subcommittee of the Behavioral Health Task Force; and Asset Management 31 Services Director Alan Dorman. CPL was selected based on the strength of its response to the 32 RFQ, and submitted a final proposal of$1,719,650. 33 34 Within the proposal, $143,890 is devoted to schematic design services to evaluate up to two (2) 35 different sites for the Crisis Diversion Facility. No funds beyond those will need to be expended 36 until a final site has been purchased. 37 38 Alan Dorman,Asset Management Services Director, made the following presentation: 39 40 31 1 Slide#1 ORANGE COUNTY NORTH CAROLINA Crisis Diversion Facility Project Update September 17, 2024 2 3 4 Slide #2 WH ERE WE STAN D • Tonight (9/17/2024) BOCC will review and approve a contract with CPL for the design of the Crisis Diversion Facility. • The County is evaluating a property in Hillsborough and should start negotiation soon on its purchase. ORANGE COUNTY NORTH CAROLINA 5 6 7 32 1 Slide#3 SELECTION OF CPL & PROPOSAL • In 2022 CPL was selected to provide preliminary/advanced planning services for the future Crisis Diversion Facility. • Final recommendation included a 27,000 sq. ft. facility with 18 patient care bays. • RFQ was issued in July 2024 and CPL was the only firm to respond. • Their proposal was selected based on their strong performance during the preplanning phase and their knowledge of the project. — Task I: Site Selection and Evaluation. $143,890 — Task II: Construction Documentation thru Construction- $1,575,760 ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #4 N EXT STEPS Next Steps: • Fall/Early Winter2024 Site Evaluation and Purchase Design Development by CPL Board Approval of Construction Manager At Risk Process RFQ for Construction Manager at Risk • Winter/Spring 2025 Construction Documents Preparation by CPL Bid of steel and electrical components (Requires Board Approval) Submission to Health Service Regulation ("NCDHSR") • Summer 2025 Biding Construction • Winter2026 � Grand Opening ORANGE COUNTY NORTH CAROLINA 5 6 Commissioner Richards asked if there is more than one site under consideration. 7 Alan Dorman said one site is being considered at this time and up to two sites can be 8 considered in the contract. 9 Chair Bedford said a previously considered site is no longer available. 33 1 Commissioner Richards expressed concern about the cost of investment without a firm 2 location. 3 Alan Dorman said the cost of the contract is $145,000. 4 Commissioner Richards asked how many sites that would cover. 5 Alan Dorman said two sites. 6 Travis Myren added that the county would not spend additional design funds if neither 7 location works out. 8 Commissioner Hamilton asked why other companies didn't bid on this project. 9 Alan Dorman speculated that other companies may not have bid because CPL did the 10 pre-planning for this project, and there was an assumption that the competition would be too stiff. 11 Commissioner Hamilton asked how many other companies looked at it. 12 Alan Dorman said they only received one proposal from CPL, and he does not know how 13 many other companies reviewed the request. 14 Commissioner Hamilton said she noticed that a retention pond was included on one of the 15 proposed designs. She said a site where retention pond isn't necessary would be even better for 16 safety concerns. She said it would be good to get an understanding of staffing in the evening. 17 Travis Myren said there will be staffing 24 hours a day, which will be provided by the 18 behavioral health contractor. 19 Commissioner Hamilton said she would like some more information on staffing in the 20 future. 21 Commissioner Fowler said the plans look like this is a two-story building, thought it would 22 be one story. 23 Alan Dorman said this is due to negotiations with the property owner and future 24 development opportunities. 25 Commissioner Fowler said she also noticed the number of private rooms is smaller. 26 Travis Myren said decrease in beds is because of a revised needs assessment in the 27 community. 28 Commissioner Portie-Ascott asked if there have been other instances in the past when 29 only one bid was received. 30 Alan Dorman said he isn't aware of one for design-bid services. He said it's common for 31 construction projects, where they would have to go back out to bid. He said it is not required to 32 get more bids for design projects, and they did not go back out to bid for this project. 33 Chair Bedford said the same is true for schools. She said you have discretion for 34 professional services. She said that they did receive multiple bids for the original proposal and a 35 committee selected this company. 36 John Roberts said this is a request for qualifications, different than request for proposals 37 in construction and not obligated to take the lowest bid. He said he can't think of an instance that 38 additional requests for qualifications went back out to bid. 39 Chair Bedford clarified that at a couple of points in the presentation it was stated that RHA 40 would operate the facility, and that has not been determined. She said a proposal for a facility 41 operator will go out to bid. She asked if there was a way to negotiate for a one-story building 42 instead of a two-story building. She said that it seems safer and better overall for this facility. She 43 said this site is very good and close to an emergency room. She asked about Town of Hillsborough 44 approval. 45 Alan Dorman said hospital zoning has been approved by Town of Hillsborough. 46 Commissioner Portie-Ascott asked when the closing date is. 47 Alan Dorman said they are still in negotiations. 48 Chair Bedford asked if it would come to a closed session. 49 John Roberts said yes. 50 Chair Bedford said that staff will need to keep the Board informed on the process for 51 buying property. 34 1 Commissioner Hamilton said she would like to have an analysis from the experts about 2 what is safe in terms of a one-story or two-story facility. 3 Commissioner Fowler said she was asking about why it had changed. 4 Commissioner Richards said this is an important opportunity to get it right. She said she 5 hopes the facility won't be force fitted to this site. She said that was why she asked how many 6 sites were included. 7 Robin Washco of CPL said if there are multiple sites being analyzed, they determine the 8 pros and cons of each site. 9 Commissioner Portie-Ascott asked if the county has to pay additional money if the two 10 sites fall through. 11 Alan Dorman said there would be an additional expense if they have to find another site 12 outside of the two currently being considered. He said there aren't that many large sites close to 13 Hillsborough that could be used for this purpose. 14 15 A motion was made by Commissioner Hamilton, seconded by Vice-Chair Greene, to 16 approve the contract with CPL and authorize the Chair to sign it after final review by the County 17 Attorney. 18 19 VOTE: UNANIMOUS 20 21 b. Opioid Settlement Funding Discussion 22 The Board reviewed the cashflow analysis of the Opioid Settlement Funds by County staff, 23 discussed different strategies for spending these funds, and provided direction to staff and the 24 Opioid Advisory Committee. 25 BACKGROUND: The County is a recipient of the NC Opioid Settlement Funds and will receive 26 $12,296,286 over the course of eighteen (18)years. The structure of these funds is unique based 27 on the specific repayment plans in each defendant's settlement (See Attachment 2). Because of 28 the unique frontloaded structure, the County is faced with two distinct facts that it must balance 29 over the coming fiscal years. 30 31 The first is that the County has a significant reserve of funds on hand, $2.3 million, that could be 32 allocated directly to nonprofit agencies or to County programs that provide high impact opioid 33 abatement services this fiscal year. The second is that as settlement payments decline in future 34 years, the Settlement Fund will not be able to sustain the five (5) existing County programs. By 35 the last three (3) years of the Opioid Settlement Fund, FY 2036-39, the cost of the five (5) 36 programs would exceed new annual payments by over$1 million. Therefore, the County will need 37 to have a general plan to either end those five (5) programs (See Attachment 1)or transition those 38 programs into the General Fund. Those programs currently support seven (7) time-limited 39 positions. Based on the realities of this funding trend, County staff recommends removing the 40 County programming from the Opioid Advisory Committee's awards. The County programs would 41 be reviewed annually based on performance during the annual budget process. 42 43 The exact timing of this transition or termination of programs would be determined by the 44 allocation of funds for other initiatives. These could represent funding allocated to nonprofit 45 organizations or to provide annual support for the operating subsidy of the new Behavioral Health 46 Crisis Diversion Facility. Once completed, the Crisis Diversion Facility will require an estimated 47 $2.8 million annual County tax supported subsidy based on current assumptions. The County 48 can use Opioid Funds to offset some of that subsidy. In addition, the annual community meeting 49 identified the Recovery Housing Support as the most critical need. The County could pursue this 50 type of resource in partnership with Alliance Health using Opioid Settlement Funds. 35 1 2 Based on this information, County staff have created a cash flow model that can predict how long 3 existing programs could be supported by the Fund depending on allocations to other programing 4 for outside agencies, the Crisis Diversion Facility operating subsidy, additional housing resources 5 or other high impact opioid abatement strategies. A simplified table of the impacts is below. As an 6 example, if the County adds $500,000 of new programming with Opioid Settlement Funds, then 7 the County will need to begin subsidizing the programming in FY 2029: 8 Cost of Existing County Annual Additional V Programs Programming County Subsidy Required $ 787,500 $ 0 FY 2035 $ 787,500 $ 100,000 FY 2034 $ 787,500 $ 250,000 FY 2032 $ 787,500 $ 400,000 FY 2030 $ 787,500 $ 500,000 FY 2029 $ 787,500 $ 750,000 FY 2028 10 11 County staff will present these scenarios on the implications of different funding targets on the 12 General Fund in future fiscal years. This funding plan would be reviewed annually during the 13 budget process based on changes in the needs of the community, best practices, and the financial 14 status of the County's General Fund. 15 16 Based on this presentation, staff requests that the Board provide the broad funding priorities in 17 adding new programs to the Opioid Settlement Funds. In addition, staff asks that the Board 18 provide specific funding allocation for nonprofit agencies. That amount, either as an annual 19 allocation or as an upfront amount, will be used by the Opioid Advisory Committee to issue a 20 Request for Proposal from nonprofit agencies. 21 22 Kirk Vaughn, Budget Director, made the following presentation: 23 24 Slide #1 ORANGE COUNTY NORTH CAROLINA Opioid Funding Discussion September 17, 2024 BOCC Business Meeting 25 36 1 Slide#2 SETTLEMENT FUNDING TIMELINE Opioid Settlement Funding By Fiscal Year $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600.000 $400,000 $200,000 " $0 FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #3 CURRENTLY APPROVED PROJECTS • County has currently approved 10 projects through FY 2025 for a total of $1 ,306,065. — County could appropriate another $2,328,733 this fiscal year. • 5 of these projects are directly managed by the County, and support 7 positions. — Lantern Project — NC FIT Program — PORT Team — Harm Reduction Coordinator — Narcan/Naloxone Distribution ORANGE COUNTY NORTH CAROLINA 5 6 7 8 37 1 Slide #4 FUTURE FUNDING • County recommends separating the funding of ongoing county programming from the Opioid Advisory Committee responsibilities. — Funding decisions about these county programs will be reviewed through the annual budget process based on performance and strategic alignment. — Nonprofit agencies will no longer compete directly with county programs. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #5 FUTURE FUNDING • Following slides will provide several scenarios showing the impact of adding additional programming to the Opioid Settlement Funds. — Annual awards or lumpsum RFP for nonprofits — Offset Crisis Diversion Facility operating subsidy (current estimate of $2.8 M annually) — Additional county managed programs (i.e. Recovery Housing Support) ORANGE COUNTY NORTH CAROLINA 5 6 7 38 1 Slide #6 INTENT OF DISCUSSION • NOT expecting Board to pick a specific scenario. • Instead, what balance do you want to strike between providing more programming today versus long-term funding stability? • How much specifically should the county reserve for nonprofit applications? • FY2025-26 Budget will include a more refined scenario based on this input. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #7 READING THE TABLE Approved FY 25-26 FY 26-27 FY 27-28 Opioid Settlement Fund Projects through FY Projected Projected Projected 24-25 Starting Balance $2,748,141 $ 2,328,733 $ 28,204 NONE Current County Programming $1,306,065 $ 787,500 $ 820,700 $ 855,600 Additional Programming $ 2,500,000 New Revenue $ 886,657 $ 986,971 $ 773,817 $ 585,119 Annual Surplus/(Deficit) $ (419,408) $(2,300,529) $ (46,883) $ (270,481) Ending Balance $2,328,733 $ 28,204 $ (18,679) N/A • Starting Balance—Available unassigned funds from Prior Fiscal Year • Current County Programing—Cost of all currently approved projects, plus estimated future costs of 5 County Managed Programs • Additional Programming—Placeholder, here$2.5 M as an example • Annual Surplusi(Deficit)—Difference between new revenue and program costs. Can be a deficit so long as there is a sufficient balance • Ending Balance—New unassigned balance of funds. Colored Red �-- when county subsidy is required ORANGE COUNTY NORTH CAROLINA 5 6 7 8 39 1 Slide #8 SCENARIO 1: NO ADDITIONAL PROGRAMMING Approved FY 25-26 FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 Opioid Settlement Fund Projects through FY 24-25 Projected Projected Projected Projected Projected Projected Projected Starting Balance $2,748,141 $2,328,733 $2,528,204 $ 2,481,321 $2,210,840 $ 2,136,249 5 2,049,874 51,819,980 Current County Programming ,306,065 $ 787,500 $ 820,700 $ 855,600 $ 898,400 943,300 $ 990,500 $1,040,000 dditional Programming Jew Revenue $ 986,657 $ 986,971 $ 773,817 $ 585,119 $ 823,809 $ 856,925 $ 760,606 $ 703,466 nnual Surplus/(Deficit) $(419,408)$ 199,471 $ (46,883)$ (270,481) $ (74,591)$ (86,375)$ (229,894)$ (336,534) nding Balance $2,328,733 S 2,528,204 IS 2,481,321 5 2,210,940 S 2,136,249 $ 2,049,874 $ 1,819,980 $1,483,446 Opioid Settlement Fund Projects FY32.33 FY 33-34 FY 34-35 FY35-36 FY36.37 FY37-38 FY38-39 Projected Projected Projected Projected Projected Projected Projected Starting Balance $1,4B3,446 $ 1,C35,474 $ 391,982 NONE NONE NONE NONE Current County Programming $1,092,000 $ 1,246,600 $1,203,900 $ 1,264,100 $1,327,300 $ 1,393,700 $ 1,463,400 Additional Programming New Revenue $ 644,028 $ 503,108 $ 503,108 $ 503,108 $ 416,069 $ 300,676 $ 300,676 Annual Surplus/(Deficit) 1$(447,972)$ (643,492) $ (700,792)$ (760,992)$ (911,231)S(1,093,024)S(1,162,724) Ending Balance $1,035,474 $ 391,982 $ (308,810)N/A N/A N/A N/A • County Funding Required in FY 2035 • Projected Subsidy of$760k to $1.2 M required starting in FY 36 -dir= � ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #9 SCENARIO 2: $250K ADDITIONAL PROGRAMMING Approved FY 25-26 FY 26-27 FY 27-28 FY 29-29 FY 29-30 FY 30-31 FY 31-32 Opioid Settlement Fund Projects through FY 24-25 Projected Projected Projected Projected Projected Projected Projected Starting Balance $2,748,141 $ 2,079,733 $2,028,204 $ 1,731,321 $1,210,840 $ 896,249 $ 549,874 $ 69,990 Current County Programming $1,306,065 $ 787,500 $ 820,700 $ 855,600 $ 998,400 $ 943,300 $ 990,500 $1,040,00(1 Additional Programming $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 ew Revenue $ 896,657 $ 986,971 $ 773,917 $ 585,119 $ 823,809 $ 856,925 $ 760,606 $ 703,466 nnual Surplus/(Deficit) $(669,408)$ (50,529)$ (296,883)1$ (520,481) $ (324,591) $ (336,375)$ (479,894)$ (586,534) nding Balance $2,078,733 $2,02%204 $ 1,731,321 $1,210,840 $ 886,249 $ 549,874 $ 69,980 $ (516,554) Opioid Settlement Fund Projects FY 32-33 FY 33-34 FY 34-35 FY35-36 FY36-37 FY37-38 FY38-39 Projected Projected Projected Projected Projected Projected Projected Starting Balance NONE NONE NONE NONE NONE NONE NONE Current County Programming $1,092,000 $1,146,600 $ 1,203,900 5 1,264,100 $1,327,300 $ 1,393,700 $ 1,463,400 dditional Programming $ 250,D00 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 I Revenue $ 644,028 $ 503,108 $ 503,109 5 503,108 $ 416,069 IS 300,676 $ 300,676 nnual Sur lus/(Deficit_) $ 697,972)$ (893,492)$ (950,792) $(1,010,992)$(1,161,231 $ 1,343,024)$(1,412,724) ndin Balance N/A N/A N/A �N/A N/A N/A N/A • County Funding Required in FY 2032 • Projected Subsidy of$700k to $1.4 M required starting in FY 33 -- ORANGE COUNTY NORTH CAROLINA 5 6 7 40 1 Slide #10 SCENARIO 3: $500K ADDITIONAL PROGRAMMING Apprmed FY 25-26 FY 26-27 FY 27.28 FY 28.29 FY 29.30 FY 30-32 FY 31-32 Opioid Settlement Fund Projects through FY pr 24-25 ojected Projected Projected Projected Projected Projected Projected Starting Balance $2,748,141 $1,928,733 $1,528,204 $ 981,321 $ 210,940 NONE NONE NONE Current County Programming $1,305,065 $ 787,500 $ 820,700 $ 955,600 $ 898,400 $ 943,300 $ 990,500 $1,040,000 Additional Programming $ 500,000 $ 500,000 $ 500,000 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 ew Revenue $ 886,657 $ 986,971 $ 773,817 $ 585,119 $ 823,809 $ 856,925 5 760,606 $ 703,466 nnual Surplus/(DeficR) $(919,408)$ (300,529) $ (546,883)$ (770,481) $ (574,591) $ (586,375)$ (729,894)$ (836,534) -ding Balance $1,828,733 1$1,529,294 1$ 991,321 $ 210,840 1$ (363,7511 N/A N/A I N/A Opiold Settlement Fund Projects FY 32-33 FY 33-34 FY 34-35 FY35-36 FY36-37 FY37-38 FY38-39 Projected Projected Projected Projected Projected Projected Projected Starting Balance NONE NONE NONE NONE NONE NONE NONE Current County Programming $1,092,000 $1,146,600 $1,203,900 $1,264,100 $1,327,300 $ 1,393,700 $ 1,463,400 dditional Programming $ 500,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 500,000 $ 500,000 ew Revenue $ 644,028 $ 503,108 $ 503,108 $ 503,108 $ 416,Ofi9 $ 300,67fi $ 300,fi7fi nnual5urplus/(Deficit) $(947,972)$(1,143,492j$(1,200,792j$(1,260,992)$(1,411,231j$(1,593,024)$(1,662,724) ndin Balance N/A N/A I N/A N/A N/A N/A N/A • County Funding Required in FY 2029 • Projected Subsidy of$586k to$1.7 M required starting in FY 30 �� ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #11 SCENARIO 4: $750K ADDITIONAL PROGRAMMING Approved FY 25.26 FY 26.27 FY 27.28 FY 28-29 FY 29.30 FY 30.31 FY 31-32 Opioid Settlement Fund Projects through FY Projected Projected Projected Projected Projected Projected Projected 24-25 StartingBalance $2,748,141 $1,578,733 $1,029,204 $ 231,321 NO:750,000 NONE NONE NONE Current CountyProgramming $1,306,055 $ 787,500 $ 820,700 $ 855,600 $ 0 $ 943,300 $ 990,500 $1,040,0 Additional Programming $ 750,0D0 $ 750,0D0 $ 750,000 $ 750,000 $ $ 750,000 $ 750,000 $ 750,0 New Revenue $ 986,657 $ 986,971 $ 773,817 $ 585,119 $ 9 $ 856925 $ 760606 $ 703,466 nnual Sur lus/Deficit $1,169401)$ (550,121)$ (796863,$(1,020,481)$ 1 $1,086,534 ndin Balance $1,578,733 $1,028,204 $ 231,.,L $ 769,160N/AN/A N/A N/A Opioid Settlement Fund Projects FY 32-33 FY33.34 FY 34-35 FY35.36 FY36.37 FY37-38 FY38.39 Projected Projected Projected Projected Projected Projected Projected Starting Balance NONE NONE NONE NONE NONE NONE NONE Current County Programming $1,092,000 $1,146,600 $1,203,900 $1,264,100 $1,327,300 $ 1,393,700 $ 1,463,400 in ditional Pro rammin $ 750,000 $ 750, 750,000 $ 750,000 $ 750,000 $ 750,000 50,00w Revenue $ 644,028 $ 503,108 $ 503,108 $ S03,108 $ 4"i069 $ 30Q676 $ 300,676 nual Sur lus/Deficit $ 1,197,972 $ 1,393,492 $ 1,450,792)$(1,510,992 $1661231 $ 1,843,024 $ 1,912,724din Balance I N/A N/A I N/A N/A N/A N/A N/A • County Funding Required in FY 2028 • Projected Subsidy of$586k to$1.6 M required starting in FY 29 �� ORANGE COUNTY NORTH CAROLINA 5 6 7 8 41 1 Slide #12 SCENARIO 5: $2.5 M REQUEST FOR PROPOSAL Approved FY 25-26 FY 26-27 FY 21-28 FY 28-29 FY 29-30 FY 30-31 FY 31-32 Opioid Settlement Fund Projects through FY p 24.25 rojected Projected Projected Projected Projected Projected Projected Starting Balance $2,748,141 $2,328,733 $ 28,204 NONE NONE NONE NONE NONE Current County Programming $1,306,065 $ 787,500 $ $20,700 $ 855,600 $ 898,400 $ 943,300 $ 990,500 $1,040,000 Additional Programming $2,500,000 ew Revenue $ 886,657 $ 986,971 $ , 773,817 1 , 823,,8099 56,,925 76Q,,6964 703466 1 $ (86 $nnual Sur lus/Defict (4194j$(2,300,529j$ 98 $ 336,,534�-ding Balance $2,328,733 $ 28,204 $ 18,679 N/p I N/A N/A I N/A N/A Opioid Settlement Fund Projects FY 32-33 FY 33-34 FY 34-35 FY35-36 FY36-37 FY37-38 FY38-39 Projected Projected Projected Projected Projected Projected Projected Starting Balance NONE NONE NONE NONE NONE NONE NONE Current County Programming $1,092,000 $1,146,600 $1,203,900 $1,264,100 $1,327,300 $ 1,393,700 $ 1,463,400 Additional Programming New Revenue $ 644,028 1$ 503,108 $ 501,108 $ 503,108 , 300676 $ 300,6746 Annual Sur lus/Defct 447,972)$ (643,492)$ 700,792 $ 760,992 1,162,72 N/A N/ndin Balance N/A N/A N/A N/p N/A A • County Funding Required in FY 2027 • Projected Subsidy of$270k to$1.2 M required starting in FY 28 ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #13 OPIOID SETTLEMENT FUNDING • Questions? .42-150—� ORANGE COUNTY NORTH CAROLINA 5 6 7 Slide #6 was re-posted for the Board to refer to during their discussion: 42 INTENT OF DISCUSSION • NOT expecting Board to pick a specific scenario. • Instead, what balance do you want to strike between providing more programming today versus long-term funding stability? • How much specifically should the county reserve for nonprofit applications? • FY2025-26 Budget will include a more refined scenario based on this input. ORANGE COUNTY NORTH CAROLINA 1 2 Commissioner Richards said she appreciates this discussion before budget season. She 3 said she supports separating county programs out from the competitive process. She said an 4 evaluation of redundancy and opportunity for efficiencies is needed. 5 Vice-Chair Greene said she agrees with separating the county funded programs out of the 6 competitive funding process. 7 Commissioner Fowler said she noticed on the timeline that when funds run out, it's about 8 the same time that Morinaga's incentives end, and they start paying more tax revenue. She 9 thinks PORT should continue and thinks it should be supported with this funding but agrees that 10 some portion should be allocated for non-profits. 11 Commissioner Portie-Ascott asked what measures are being used to ensure that the most 12 impactful programs are being funded. 13 Travis Myren said the PORT program has about five or six performance measures as does 14 the NC FIT and Green Lantern Project. He said those measures will be looked at throughout the 15 budget process to see how they are performing and then bring a recommendation to the Board 16 as to whether they should continue receiving opioid funding or if they should be transitioned to 17 general fund support. He said he will send the specific performance measures for the county- 18 funded projects. 19 Commissioner Hamilton said it is great to track the county-funded projects to ensure 20 efficiency, but also important to evaluate non-profit programs because there are limited funds and 21 need to make sure they have the most impact. 22 Travis Myren said two $20,000 grants were given to non-profits in the past. He said the 23 question for the Board is whether to increase this amount. 24 Commissioner Hamilton said need to focus on county projects to ensure tracking and 25 making sure they are evidence-based and impactful. 26 Commissioner Fowler said what the county might be most interested in is prevention and 27 programming for youth. She said when this funding runs out, there are other sources of funding 28 for non-profits. She agrees they also need to have performance measures and demonstrate the 29 impact. 43 1 Chair Bedford said she recalls one of the Board's concerns was working with youth on 2 prevention and possibly treatment. She said they should not spend all the funding on recurring 3 expenses. She suggested separating county programs, but tentatively reserving $100,000 so the 4 committee can seek out applications focused on youth and prevention. 5 Commissioner Richards said she is hesitant on the amount to reserve for non-profits. She 6 asked if the county wants to maintain county programs for a period and then re-evaluate. She 7 said she didn't know how to come up with number. 8 Commissioner Hamilton said the scenarios are pointing out when more county subsidy is 9 needed to maintain county programs. She said she wants that to happen as late as possible. 10 Chair Bedford said she thinks there needs to be some flexibility for an evidence-based 11 program to come along that the Board can prioritize. 12 Travis Myren said the Board could set a not to exceed amount and if a lot of great 13 applications come in, the Board can increase this amount. 14 Chair Bedford said she is grateful the ABC Board funds groups that work with children in 15 northern Orange County. 16 Commissioner Richards looked at scenario 2 timeline and suggested that$200,000 would 17 give some flexibility. 18 Travis Myren said it would be a not to exceed amount. 19 Chair Bedford said that it could be changed if needed. 20 Vice-Chair Greene asked when they could plan to set aside operational funds for the 21 behavioral health center. 22 Travis Myren said that would be in scenario 4. He said if they could go with a $250,000 23 not to exceed amount, that would mean $500,000 available for crisis diversion programming, 24 which would put a general fund subsidy around years 2028-2030 25 Kirk Vaughn said no matter how they divide it, it is $750,000 a year, but that cost wouldn't 26 kick in until building was built. He said exact timeframes vary a little. 27 Commissioner Portie-Ascott said they don't know what the additional programming is. 28 Travis Myren said it's flexible. 29 Chair Bedford it is to make sure the Board is aware of when the funding ends and finding 30 the balance. 31 32 7. Reports 33 None. 34 35 8. Consent Agenda 36 37 • Removal of Any Items from Consent Agenda 38 • Approval of Remaining Consent Agenda 39 • Discussion and Approval of the Items Removed from the Consent Agenda 40 41 Commissioner Richards said she has a question about item 8-c. She asked if annexation 42 would have any impact that would result in additional costs to the county or PFPC. 43 Chair Bedford said no. 44 45 A motion was made by Vice-Chair Greene, seconded by Commissioner Fowler, to approve 46 the consent agenda. 47 48 VOTE: UNANIMOUS 49 50 44 1 a. Minutes 2 The Board approved the draft minutes for the May 30, 2024, June 4, 2024, June 6, 2024, and 3 June 18, 2024 BOCC Meetings as submitted by the Clerk to the Board. 4 b. Proposed Sale of 0.2 Acre Property, PIN #9863668236, in Hillsborough 5 The Board reviewed the offer to purchase a County-owned 0.2-acre property, PIN #9863668263, 6 in Hillsborough and approved a resolution authorizing the sale of the property through an upset 7 bid process. 8 c. Annexation of the Piedmont Food Processing Center (PFPC) Property by the Town of 9 Hillsborough 10 The Board approved the submittal of a request that the Town of Hillsborough annex the Piedmont 11 Food Processing Center property and authorized the Chair to sign the application form. 12 d. Orange Northern Campus Stormwater Control Measure Access and Maintenance 13 Easement and Agreement with Town of Hillsborough 14 The Board: 15 1) Approved a Stormwater Control Measure Access and Maintenance Easement and 16 Agreement with the Town of Hillsborough for the Orange County Northern Campus 17 Stormwater Control Measures; and 18 2) Authorized the Chair to sign the necessary paperwork upon final County Attorney review. 19 e. Removal of Appointee from the Orange County Parks and Recreation Council 20 The Board removed an appointee from the Orange County Parks and Recreation Council (PRC). 21 f. Boards and Commissions —Appointments 22 The Board approved the Boards and Commissions appointments as reviewed and discussed 23 during the September 10, 2024 Work Session. 24 g. Orange County Annual Transit Work Program Reappropriation 25 The Board approved the reappropriation of Vehicle Rental Tax to the Fiscal Year 2025 Orange 26 County Annual Transit Work Program (AWP) fund balance. 27 h. Fee Schedule Changes for Health Department 28 The Board established and updated fees as recommended by the Board of Health for certain 29 personal health, dental health and environmental health services to assist in cost recovery. 30 i. Marketing Communications Management Agreement with Clean, Inc. 31 The Board approved a professional services agreement for tourism marketing and advertising 32 with Clean, Inc. 33 j. Ratification of County Manager's Execution of a Services Agreement with Sonark 34 Media, Inc. 35 The Board will ratified the County Manager's execution of a services agreement between Sonark 36 Media, Inc and the Orange County Visitors Bureau, in which the Visitors Bureau has provided 37 sponsorship of ten (10) episodes of"Sonark Sessions: Live from the Barn" on PBS and the North 38 Carolina Channel. 39 40 9. County Manager's Report 41 Travis Myren reminded the Board about the meeting with the schools next week. 42 43 10. County Attorney's Report 44 John Roberts said NCGS 143-318-11 requires that when the Board approves a settlement 45 agreement in closed session, the terms of the agreement must be reported in open session. He 46 said the Board considered and approved a settlement in the contested North Carolina Office of 47 Administrative Hearings case of Kemske v. Orange County Health Department. He said the case 48 has settled and resulted in a total payment by the county of$54,827.12 in return for a full and final 49 release of all claims by the Plaintiff. 50 51 45 1 11. Appointments 2 None. 3 4 12. Information Items 5 None. 6 7 13. Closed Session 8 None. 9 10 Adjournment 11 12 A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to adjourn 13 the meeting at 8:41 p.m. 14 15 VOTE: UNANIMOUS 16 17 Jamezetta Bedford, Chair 18 19 20 Recorded by Tara May, Deputy Clerk to the Board 21 22 Submitted for approval by Laura Jensen, Clerk to the Board