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Minutes 05-21-2024-Business Meeting
1 APPROVED 915124 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUSINESS MEETING May 21, 2024 7:00 p.m. The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 21, 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna Richards (arrived at 7:05 pm) COUNTY COMMISSIONERS ABSENT. None COUNTY ATTORNEYS PRESENT. John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Bedford called the meeting to order at 7:01 p.m. All commissioners were present, except Commissioner Richards. 1. Additions or Changes to the Agenda There were no changes to the agenda. 2. Public Comments (Limited to One Hour) a. Matters not on the Printed Agenda Alice Gordon read from the following statement: "Orange County's environmental department, known originally as the Environment and Resource Conservation Department (ERCD) and now known as the Department of Environment, Agriculture, Parks and Recreation, was created in June 1998 and began its operations in January 1999. A major task of the new department, supported by the commissioners, was to devise and implement a Comprehensive Resource Conservation Program. That effort took two years. As you know, the Lands Legacy Program, which was the first comprehensive land acquisition program in North Carolina, won a national planning award. Before 1998, the Orange County Commission for the Environment did valuable work, but the county did not have a separate department to support efforts on environmental protection. June 1998 is an important date because that is when Orange County began its commitment to a significant focus on environmental protection, a focus which is especially important today in this time of climate crisis. Through the Lands Legacy Program, the county has protected over 3500 acres of our precious natural and cultural resources and I would be interested in knowing what that figure is today. It is my belief that the county's excellent environmental protection work should be recognized,from origin to present day and even to a future vision, and celebrated in some way. At this time, I am not suggesting the form of the recognition though I could contribute ideas and share some institutional memory if there is interest. Action requested: Recognize the creation in 1998 of Orange County's environmental department and the Lands Legacy Program, which the department was responsible for implementing. Include how the department and program were created and describe the major accomplishments and highlights of the past approximately 25 years, I would recommend that 2 recognition could be planned over the summer months, and then it might take place during the fall of 2024. Note that David Stancil has been the Director of the ERCD, now Department of Environment, Agriculture, Parks and Recreation, since it was established and has a wealth of information and institutional memory to share. Not surprisingly, none of the commissioners who were on the board in 1998 — Commissioners Brown, Carey, Crowther, Gordon, Halkiotis — are still on the board. However, since in 1998 1 proposed the creation of the environmental department (ERCD) and the program now known as Lands Legacy, I have easy access to the county documents describing the establishment of both. I would like to share those documents which I think should be highlighted." Commissioner Richards arrived at 7:05 pm. b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Announcements, Petitions and Comments by Board Members Commissioner Hamilton said she met with the executive director of Central Pines Regional Council on May 131h to talk about how things are going and asked some questions about services for Orange County, including if there are funds available for capital needs and other issues. She said the Capital Needs Work Group met on May 151h and created a schedule of meetings for the rest of the year and discussed ongoing goals for that group. She said this afternoon she attended the Advisory Council on Aging meeting. She shared she is now chair of that council. She said the Area Plan for Aging will come out tomorrow at the Board of Delegates meeting for Central Pines. She said she looks forward to being chair and sharing information between the Board and the council effectively. Commissioner Portie-Ascott said she attended the Research Triangle Regional Partnership Gala and heard the annual State of the Region report. She said it focused on the area's strength in biotech and foreign direct investment. She said the guest speakers talked about biomanufacturing and a hub for European investment here. She said last night, she attended awards night at Cedar Ridge High School last night and was impressed that students were recognized for achievements outside of academics. She said she also attended the Orange County Be Well event sponsored by DSS and the Health Department on May 10th. She said it featured dental screenings, blood pressure checks, mammograms, and information was provided on mental health resources. Finally, she said she attended the Local Government Affordable Housing Collaborative meeting where they reviewed and voted on the 2024 Annual Action Plan, which will be discussed tonight. Commissioner Fowler said last Friday she attended an IDEAL Community Action Team meeting. She said they focus on inclusive housing for folks with disabilities and aging in place. She said there are four model communities being monitored, and the team is being reworked into 3 work groups and she will likely join policy work group. She said she attended a panel discussion by Hope Renovations last Thursday. She said this program gives introductory training in construction to women and provides repairs for seniors. She said they received a federal grant to subsidize trainees during training which increases accessibility for female heads of household. She said she also attended the Visitors Bureau Open House the same day. She said she plans to attend Chamber State of the Community event on Thursday. Finally, she recognized the upcoming Memorial Day holiday. Chair Bedford said there will be a ceremony at the Veteran's Memorial on Monday. She announced the Nature of Orange Photography contest and said the deadline is May 31 st 3 Vice-Chair Greene said she attended the CHCCS Teacher of the Year awards ceremony on May 9th. She said this year's Teacher of the Year is Roxana Rojas, a Kindergarten teacher at Sewall Elementary and expressed her congratulations. She said on Tuesday, she attended the first meeting of the naming committee for the Southern Branch Library in Carrboro. She said on Wednesday, she attended UNRBA meeting, and attended the Visitors Bureau Open House on Thursday. Commissioner Richards said she also attended the open house as well as the Justice Advisory Board meeting. She said it was exciting to hear about the many initiatives happening in Orange County. She said she attended the Burlington-Graham MPO meeting before this meeting and the ABC Board earlier today. She said she wants to highlight the mental health forum sponsored by the faith community for Mental Health Month as well as a Community Forum she attended, which focused on the future of Peace and Justice Plaza in Chapel Hill. She said the most interesting program she attended was held last Thursday at Carrboro High School which recognized 120 black and brown students with 3.0 or better CPAs in CHCCS. She said this is a great opportunity to uplift students, who are often talked about for what they aren't doing. She also recognized the upcoming Memorial Day holiday. Commissioner McKee welcomed representatives from the school boards present this evening. He said the county has continued working with Lumos over the past year to install broadband. He said there are disparities in areas that are being overlooked for service. He said that staff is working on solutions to ensure that once the project is completed, no one will be without broadband in Orange County. 4. Proclamations/ Resolutions/ Special Presentations a. Mental Health Awareness Month Proclamation The Board approved a proclamation designating May 2024 as Mental Health Awareness Month in Orange County. BACKGROUND: Mental Health Awareness Month has been observed in the U.S. since 1949. Each year millions of Americans face the reality of living with a mental illness. Even though mental health conditions are common and treatable like physical health conditions, many people are still afraid to talk about them due to the stigma associated with mental illness. In May, mental health organizations and affiliates raise awareness with community events and messages of hope to highlight the importance of mental health. The Board of Commissioners is asked to proclaim May 2024 as"Mental Health Awareness Month" in Orange County to shine a light on mental illness and the need for long-term improvements in our mental health care system and improved access to care so no one feels alone. Commissioner Richards read the following proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION MENTAL HEALTH AWARENESS MONTH WHEREAS, mental health is part of everyone's overall health and well-being, and mental illnesses are prevalent in our county, state, and nation, with one in five adults experiencing a mental health issue every year; and WHEREAS, mental health sustains an individual's thought processes, relationships, productivity, and ability to adapt to change; and 4 WHEREAS, it is important to maintain mental health and to recognize the symptoms of mental illness and seek help when it is needed; and WHEREAS, early identification and treatment can make a difference in successful navigation and management of mental illness and recovery; and WHEREAS, stigma and the resulting discrimination is a primary obstacle to early identification and effective treatment of individuals with mental illness and the ability to recover to lead full, productive lives; and WHEREAS, every person and community can help end the silence and stigma surrounding mental illness that for too long has made people feel isolated, alone and discouraged people from getting help; and WHEREAS, Orange County remains engaged in the promise to address the challenges facing people with mental illness; and WHEREAS, people with lived experience of mental illness and/or substance use disorders get better, live in recovery, and provide invaluable knowledge of how to improve and transform systems of care, and WHEREAS, through public education and working together to raise awareness, we can help improve the lives of individuals and families affected by mental illness, and WHEREAS, Mental Health Awareness Month is an opportunity to increase public understanding of the importance of mental health and to promote the identification and treatment of mental illness; NOW THEREFORE, we, the Orange County Board of Commissioners, do hereby recognize May 2024 as Mental Health Awareness Month in Orange County and shine a light on mental health and the need for long-term improvements in our mental health care system and improved access to care so no one feels alone. This the 21St day of May, 2024. Jamezetta Bedford, Chair Orange County Board of Commissioners A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, to approve the proclamation and authorize the Chair to sign. VOTE: UNANIMOUS b. Emergency Medical Services (EMS) Week Proclamation The Board approved a proclamation recognizing the week of May 19-25, 2024 as EMS Week in Orange County, highlighting First Responders for their amazing work throughout the year. BACKGROUND: Every year across the nation, the third week in May is dedicated to the professional men and women who serve as EMS Practitioners to establish "National EMS Week". 5 In 1974, President Gerald Ford authorized EMS Week to celebrate the important work of EMS in our nation's communities. 2024 marks the 50th Celebration of EMS Week. Each day Orange County residents and those passing through rely on the expertise and dedication of EMS Providers. These professionals help save countless lives by responding to emergency calls, providing vital on scene care, stabilization and transporting patients to the most appropriate medical facilities. Their skills in high-pressure situations assist in providing rapid emergency response, aid, and compassion in times of great distress and critical decision-making within minutes. The Orange County Emergency Medical Services System responded to 23,082 reported emergencies last year, providing EMS response, medical assessment, treatment, and ambulance transportation when medically necessary. At full staffing, Emergency Services provides eight (8) paramedic certified ambulances, two (2) Basic Life Support Ambulances seven days per week, and two (2) EMS Battalion Chiefs. The Community Risk Reduction Program (Formerly the Community Paramedic Program)has grown with the addition of a Community Emergency Medical Technician (EMT) who joined the Crisis Assistance Response and Engagement Team in 2024. Two (2) Post Overdose Response Community Paramedics and one (1) Peer Support Specialist have been recruited to make up the Post Overdose Response Team which will begin response on July 1, 2024. Emergency Medical Responders throughout Orange County provide a valuable service to the residents and visitors and help make Orange County a safer place to live. The system is stronger due to the exceptional service of the telecommunicators/call takers trained in Emergency Medical Dispatch, Orange County's Chief Medical Officer, Dr. Joseph Grover, the South Orange Rescue Squad, the Orange County Sheriff's Office, the County's fire departments and law enforcement partners. With the theme EMS Week: Honoring Our Past Forging Our Future, everyone is reminded that the Orange County Emergency Medical Services System has demonstrated exceptional ability to stand strong and maintain the highest standards of care throughout the system's history. Commissioner Portie-Ascott read the following proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS EMERGENCY MEDICAL SERVICES WEEK PROCLAMATION MAY 19-25, 2024 WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, trained members of the public, and other out of hospital medical care providers; and 6 WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; NOW THEREFORE, we, the Orange County Board of County Commissioners, do hereby proclaim the week of May 19 through 25, 2024, to be Emergency Medical Services Week, in honor and recognition of Orange County's EMS providers. The 50t"Anniversary of EMS Week theme is EMS Week: Honoring Our Past Forging Our Future. We encourage the community to observe this week with appropriate programs, ceremonies, and activities. Adopted this 21 st day of May, 2024. Jamezetta Bedford, Chair Orange County Board of Commissioners A motion was made by Commissioner Portie-Ascott, seconded by Commissioner Fowler, to approve the proclamation and authorize the Chair to sign. Kim Woodward, EMS Division Chief, thanked the Board for considering this proclamation, and recognizing the 501"Anniversary of EMS Week. She said she is excited to represent a robust medical services system from South Orange Rescue Squad, to volunteers, to EMTs and paramedics. She said EMS responded to over 23,000 calls for services in 2023, drove over 362,000 miles, and performed over 22 cardiac arrest saves. She said she is excited about the support of South Orange Rescue Squad, the community paramedics, and the new Heart Savers Program on the UNC campus. She said South Orange Rescue Squad and the Heart Savers team have taught CPR in multiple languages, including Spanish, Chinese, and Hindi. VOTE: UNANIMOUS c. Presentations on Proposed November 2024 Bond Projects The Board received presentations from County and school district staff on their organization's preferred projects associated with the upcoming November 2024 School Bond. BACKGROUND: At its January 2024 retreat, the Board of County Commissioners signaled its preferences for a proposed school bond. The Board set a $300 million Bond Referendum which, with existing resources and $100 million in Pay-Go funding, would be sufficient to fund Option C of the Woolpert Long Range School Optimization Plan. The Board also signaled a preference for a project-based allocation of capital funding to ensure that the Woolpert priorities were met. Since then, County and school staff have worked with Woolpert to align the long-term plan with the current capital spending plans. County staff will present an update on the process and a subsequent adjustment made to the Woolpert recommended plan. The current recommended major projects blend Option C and Option D phase one. The first attachment provides an excerpt from the recommended Woolpert Optimization Plan. The second attachment provides an index of the major factors that lead to the recommendation to replace, renovate, or consolidate a school campus. Factors include the age of the building, the facility condition index, and the educational adequacy of the spaces. School staff from both districts will then present each district's preferred bond project plans for their portions of the funds. The Board will have an opportunity to understand how the districts' plans align or differ from the Woolpert recommendations. This presentation constitutes the second in a series on proposed school bond projects. Previously at the Board's May 7, 2024 Business meeting, County staff presented the statutes and policies that dictate school capital funding. At the upcoming June 4, 2024 Board Business meeting, staff will request direction on the Board's preferred bond plan, and also request direction for staff, the school districts and the Orange County 2024 Bond Education Committee. Kirk Vaughn, Budget Director, made the following presentation: Slide #1 ORANGE COUNTY NORTH CAROLINA Woolpert Bond Plan and Funding Update May 21, 2024 8 Slide #2 WOO LPERT PLAN UPDATE Major Project Recommendation • After Board recommended Woolpert Option C funding for Band, County staff worked to reconcile plan to CIP format. • Met with both district staff to understand initial alignment with Woolpert Plan. • First identified that Option C's major projects didn't align with Option D phase 1 in two key ways. — CHCCS Staff wanted to consolidate dual language programs at one campus, requiring new middle school campus rather than replacing Estes Hills. — OCS Option D identified Orange Middle School as the highest need replacement, rather than Gravely Hills in Option C. • County Staff then aligned the adjusted major projects to projected bond funding. ORANGE COUNTY NOR:FH CAROLINA Slide #3 WOO LPERT PLAN UPDATE High Priority Needs — district Spending Plans Crosswalk • Woolpert Option C included funding recommendations for all schools, providing high priority needs funding for any school not slated for replacement/renovation. • Needs assessment occurred during Summer 2023, when districts had a balance of $55 M of unspent capital funds. • Since that time, both districts have spent or bid out projects with those balances. • County Staff and Woolpert integrated district capital balance plans and supplemental deferred maintenance projects into High Priority Needs Budget ORANGE COUNTY NOKFH CAROLINA 9 Slide#4 WOOLPERT PLAN UPDATE Current Major Projects and Capacity Changes Chapel Hill-Carrhoro City Schools Orange County Schools Capacity Capacity Project Change Project Change Build New Middle School +725 Build Mebane ES +550 Replace Carrboro E5 +so Partial Rebuild Central ES +150 Replace Culbreth MS -50 Replace Orange MS -66 Consolidate Estes Hills -500 Consolidate Hillsborough ES -556 Consolidate FPG -542 Total Estimated Change -317+ Total Estimated Change +79 Converting McDougle MS into a Dual Language Program ORANGE COUNTY may cause a change in building capacity NORTH LAROLINA Commissioner McKee asked how the reduction of students affects the total capacity. Kirk Vaughn said these changes would not make either district go over capacity in a 10- year period. He said they anticipate growth in elementary students. Commissioner McKee asked if both districts are experiencing decreases in students. Kirk Vaughn said yes. He said when they talk about projections, they include planned developments. Commissioner Portie-Ascott asked if there is a replacement planned for Orange Middle and Orange High School. Kirk Vaughn said Orange High would be replaced in a later planning period. Commissioner Portie-Ascott asked for a reminder on how Orange Middle was selected over Orange High. Kirk Vaughn said that one of the next slides will show the criteria. Slide #5 WOOLPERT PLAN UPDATE Major Project Selection Criteria �NI® Carrboro ES 1957 46% 61% 52% 88% Estes Hills E$ 1958 80% 67% 41% 88% Frank Porter 1960 76% 87% 54% 88% Graham ES Culbreth MS 1969 61% 81% 50% 88% Central E$ 1957 51% 76% 56% 87% Hillsborough 1952 55% 75% 51% 93% ES Orange MS 1968 64% 82% 55% 52% ORANGECOUNTY NORTH CAROLINA 10 Slide#6 WOO LPERT PLAN UPDATE Major Project Selection Criteria Definitions • 10 Year FCI — Estimated 10-year capital cost to renovate the building divided by the replacement value of the building. >50% is considered Poor and >65% is considered a Critical Replacement Candidate • Space Types —The amount of specific types of rooms that are in the building divided by the total amount required for modern education • Space Types> Minimum —The percent of rooms that are present in the building that are at least 90% of the recommended size for that type of room. • Space Requirements —The precent of required educational fixtures and equipment that are in the rooms divided by the amount that are required for modern education ORANGE COUNTY N0R1"H CAWLINA Slide #7 WOO LPERT PLAN UPDATE Major Bond Referendum Projects Annual Pay-Go Hi # Priority • Annual Maintenance/Lottery Proceeds • Existing Capital Balances Needs Supplemental Deferred Maintenance Other Capital « Article 46 Sales Tax Proceeds Priorities Recurring Capital ORANGE COUNTY NORTH CAROL NA 11 Slide #8 WOO LPERT PLAN UPDATE ri M : . rr M Pay-Go Allocation Current Estimated Cost CHCCS Major Projects 190,38$,121 OCS Major Projects 142,842,583 Prajeet Management* 10,000,000 High Priority Needs/ Bond Contingency 56,719,295 County exploring best practices for project management to keep band projects on schedule and in budget ORANGE COUNTY NOR1"H CAWLINA Slide #9 WOO LPERT PLAN UPDATE Funds for High Priority Needs Current Cost Existing Balance as of June 2023 55,119,028 Planned Existing CI Funds 101,469,925 FY 23. 34 Bond/Pay-Go Remainder 56,719,295 Total 213,308,248 ORANGE COUNTY NORTH CAROLI A 12 Slide #10 WOO LPERT PLAN UPDATE Other Funding for Capital Needs • School Districts will receive $72 million in Article 46 and Recurring Capital over 10-year CIP. These can fund major district priorities not reflected in Woolpert High Priority Needs. • County also may receive additional funds not counted in 10-year plan to meet emergent needs and cost overruns — Estimated no growth in Stake Lottery Funding — Did not account for new Repair and Renovation Lottery Fund - $1 M currently accumulated for district capital projects — Does not include estimates for Sales Tax Refunds on major construction projects ORANGE COUNTY N0R1"H CAWLINA Kirk Vaughn said they may receive more funding than they have anticipated. He said a budget amendment will be brought to the Board in the fall. Slide #11 WOO LPERT PLAN UPDATE Impact of Project-Based Funding on Split of Funding Split Mechanism Current ADM Split 58A0% 41.60% Current ADM Split, excluding 61 A5% 38.55% Charter Students Project Based Split for 58 60% 41 40% BondlPay-Go Project Based Split for BondlPay-Go +Annual 59.86% 40.14% Maintenance ORANGE COUNTY [PORCH CJUZOLINA Chair Bedford asked if ADM has been adjusted based on what the budget is using now for the updated charter students and state changed projections. 13 Kirk Vaughn said this accounts for the FY24-25 ADM and it shows traditional split and if charter schools are excluded. Chair Bedford asked if the earlier slide with cost projections reflected the old split or the updated one with state numbers. Kirk Vaughn said those are based on the cost of each project. Commissioner Portie-Ascott asked if the schools identified here are the projects that they will be working on. Kirk Vaughn said this presentation only includes what the Woolpert Plan recommended. Chair Bedford said they will also hear from the schools about changes they are requesting. Commissioner Fowler asked for the total on slide #11. Kirk Vaughn said they would assign project budgets for each high priority need identified by the Woolpert Plan. He said that changes if the annual maintenance is included and if the bond is included. Commissioner Fowler said it looks closer to what the project and needs based showed. Kirk Vaughn said the first project-based split only looks at bond and pay-go. He said that this would be something to be talked about on June 4t" during discussion about ADM vs. project based. He said that both lists are what Woolpert recommended. Slide #12 WOOLPERT PLAN UPDATE Questions? ORANGE COUNTY NOFUM CAROLINA 14 Al Ciarochi, CHCCS Deputy Superintendent, made the following presentation: Slide #1 R 1., Al V? Orange County Bond Proposal 2024 H.ATTl PrF7L C�.HTIL - In Collaboration with orange County and Woolpert Facility Master Plan 4 0RO ici.L Slide#2 The Process CHCCSApproach Agenda 3CHCCS/Woolpert Findings The Plan NO Long-Term Strategic Plan CHCCS Al Ciarochi said they have taken a Band-Aid approach over the years and now they are trying to look at the next funding process and have a plan in place. Slide #3 15 Slide#4 Background Capital Working Group: Hired Woolpert: Overarching Goals • F orm ed S ept em ber 2021 1. Facility condition •Develop cohesive plan with • Collaboration between Orange assessment Oran geCounty and Orange County,OCS, and CHCCS 2. Educational adequacy CountySchools • Goal; "To address additional assessment •Prioritize spending capital fu nding." s. Facility Master Plan •Make best-informeddecisions C H( '( Al Ciarochi said the plan is in total alignment for Options C and D and they plan to use this plan on an annual basis. Slide #5 OCS/CHCCS Facilities Assessment Planning Approach CAPACITY STATIE t a •FACILITIES r� r 13 OPTIMIZATION PLAN I,I EDUCATIONAL iADEOUACY i ' CH S 16 Slide#6 H Slide Vision �qufpping sfu[fenis Co naysgafe fYre Al Ciarochi said the work through the Capital Needs Work Group has allowed for expanded �l:f I'�i�51�n world and make a posia{ve impact Chro�ghoUt 117e1r life's�o�rne4+. CHCCS believes every individlral's unique bacikgrou�d and culture enhance our scnoals_13�jr pro+ridirtg sfudenfs wiCt'I a safe�r1t� Ki?]I P�iOr�t1�5 joyful teaming erlviraa7mgnl, a collobarafe with ttatnlfies t�Crea���comm�rnlly where pfl Creallrsg a Culture of Safe#y students,families, and staff members feel and 4YeRness affQrt�d 4Y�d respected l0 develop their ?ulle3l}}Ot�nriQi, ln3trrlc#ionni Excellence= Pr�paring 5tud�nts foi Llf� Empowering,Equipping and Investing m Our people Equi#able and transparent Fi��al�tQW�r�yhFp and �� Dpe ratiU ns � r'� 5tr�i4�lhening E�milY�r1G Gornmunity Engagement THENK IAN� ACT} 17 Slide #8 The Core of the Plan `.q I FCI assessment + 1 From (reactive) Capacity �1 to long-term -term (pro Tenets r' Operatio nalfinstructio nal Facilityage of the Plan inefficiencies Educational adequacy Limitation of available land ® �Ili �, I I for replacements ■ • what investments are best for stud en+s and best in the long term? CHCCIS Al Ciarochi said age is not considered in the FCI. He said that Carrboro and Chapel Hill had high FCI numbers, but they would not consider replacing a newer school. He said they have reached an age where costs of maintenance have increased. He said they do not rely solely on FCI but if it is high, it must be looked into. He said they want to make sure they identified operational and instructional inefficiencies. He said they want to develop a plan that is best for all stakeholders involved — both short and long-term. He said the limit on available land is a challenge. He said that they cannot build on land that already has a school. He said that swing space creation has to be part of the plan. He said to minimize the disruption, it has to be consolidated, a school brought offline, and then rotated through the schools. He said the needs are greater than the means. He said there are projects that are not included but they still should be. He said that they appreciate the support of Orange County. Slide #9 CHCCS/Woolpert • • 18 Slide #10 Current School Utilization Number of MdentS 0 1K 2K 3K 49 SK 6K UTILIZATION E UTILIZATION i UTILIZATION H E � io C ➢C Al Ciarochi said 100% is not atypical and it means that the space is being utilized. He said they found that elementary is at 81% and there is 19% of extra space existing today. He said this gives them the option to right size. Slide #11 What is Facility Condition Indic (FCI) •General indicator of a facility's health. FCI RATING SCALE •Metric to compare dissimilar facilities. BEST <H *The higher the FCI,the greater the need. GOOD 1&-20% *Financial modeling suggests FCls of b5% or greater are candidates AVERAGE IZI-30% for replacement. *FCI isonlg one indicator and is not the onlyfactorto consider BELOW 31-5oec, when identifying renovation, replacement, orclosure candidates. AVERAGE Building age, educational adequacy, site layout,etc., contribute to decision-making. POOR I51-65% 1 O-YEAR FCI 1 REPLACEMENT Greater CANDIDATE ihan65% COMBINED TOTAL 10-YEAR 10-YEAR REPLACEMENT FCJ NEED COST ii iHCC 19 Slide #12 Current Facility Condition Index F I) NUff be►of sahool!S byfaMityCnadMion Average FCl Index(M) i5 Poor TOTAL SCHOOLS: 19 7 V 6 5 4 3 2 Replacement Poar Below Average Goad Best Candidate Average Greater 51--6S% 31-50% 21-30% 1�20% <10% than65% rci SCORE (.,HC:CS Al Ciarochi said Chapel Hill High School could be in the Best category with recommended improvements by the end of the Bond cycle. He said it opened in 2021 and there are buildings that were not replaced. He said the mechanical and electrical infrastructure is over 25 years old. He said of 19 schools, 17 are in the Below Average to Replacement categories. He said Below Average is not a bad thing but in the Poor category, those could be replaced today. Slide #13 Limitation of Available Land Examples: Frank Porter Graham (FPG) ES Ephesus ES School district property line Elevation contours Glenwood ES $owre:bxsi of�rrdoro onnrng and Zonrng 3$dv m,U$C4i Fero bore mn ws 13 H S 20 Al Ciarochi said that if schools are rebuilt, they will have to abide by the current regulations and a lot of these schools may not be able to have the same footprint due to regulatory changes. Slide #14 The • THINK (AND ACT) DIFFERENTLY CHCCS Slide #15 Two-Prang Approach Focus on"priority"maintenance !. projects identified by Wool pert and District. Address operational efficiencies through replacement/consolidation of existing schools. (ANC J � Al Ciarochi said they want to focus on priority maintenance but also take a look at the operational inefficiencies. He said that some schools need to go, and they have to begin the process of replacing those. He said that in ten years, the buildings will be 70+ years of age. 21 Slide #16 The Plan: 10,000-Foot V ie w Relocatefexpansion of ES Spanish Dual Language & Newcomer Programs, presently at Frank Porter Graham and Carrboro ES, and Northside ES. Y• Build a new middle school (adjacent to Morris Grove ES). . v . Replace Carrboro ES (use Frank Porter Graham as a potential •i � "swing„ school). Replace Culbreth MS(use Frank Porter Graham as a potential "swing" school). FINITake Frank Porter Graham and Estes Hills ES offline. ( 'HC:C-S Commissioner Fowler asked if the dual language programs would move to McDougle and about the capacity. Al Ciarochi said with this move, it will be nearly full. Slide #17 The Major Maintenance Projects o^ - ROOF FIRE/LIFE SAFETY MECHANICAL ELECTRICAL Carrboro ES 057 Poe place sc hool Carrboro HS(2cm) chapel Hill HS(EI&D Bldg.)(1960) Culbrethrz t969 Poe placeschool East Chapel Hill HS f19961 EphesLE ES(1972) Estes HIIIES(195EI Cleseschoolffutureschoolsitel RankPorterGrahamES 1960 Relocate and close school futureschoolsite G le nwocd ES 195 Linooln Ce Me 1950 WDOLO ES/rZ 1994/1996 MorrisG roue ES 006 Northside ES 013 Phi Ili ps MS 196 PhoenixAcade C09 Ras hks ES 003 Scrcgf ES(1999) Sea Well ES 1969 Smith MS(201Di) o6tric Me:Ferking bt repairs,transportation,sec:urityenhancemerm CHCC Commissioner Fowler asked if any repairs are being done at Estes and Frank Porter Graham during this time and if they will continue to be used. 22 Al Ciarochi said repairs and maintenance would be done there, but no long-term improvements because the goal would be for those sites to be repurposed. Commissioner Fowler asked if the HVAC systems will be fixed if they fail. Al Ciarochi said absolutely yes and that they will continue to provide those maintenance services that keep the schools safe and comfortable. Slide #18 How It Could Be Done.....* Mot Allyoll Ptt.Dln[e Mcpuu* FS duaNenguage Culb elh MS. MS students SpanlshpraTams Replace students on-site m new KS s)McDouglecampos Car-rh`omES orarFRG M a MH44 Rudd. McDkryle 0 FK Saa AW-la.mguoge) 51udsn43 Albs Addm5s ing nLw M' sM26ents to now at McDougle. return Estes Hills ES FPG,Estes HI Ih mairriena qce oit,erESsdiaals soCarrbmaESstudents taall-new students ^;,c•ger orceplacement with capacity swiry into ernryFPG CarrbaroES to neweTschtbls needed at remaining schools FN_I mi FM7 0l Jul 1 Rill ® • • • ia *Ordera�esentssulhyecttochrng�e. �'��'�'-� Al Ciarochi said moving schools can be stressful and they have a plan to engage community. Slide #19 Benefits of School Consolidation/Program Relocation Spanish Dual Language School Consolidation Relocation (ES) Operational Efficiencies I Relocation/expansion Reduce duplicatiue Eliminate utility Lower maintenance of ES Spanish Dual roles costs in oldest costs due to reduced Language program facilities portfolioage •AlIowsstu den tto receive greater •Non-instructional •Electricity Reduction in facility exposure to target language support .Gas repairs with aging •Consistency with language •Instructional -Water equipment allocation,assessments, consolidation -Broadband curricula,etc. •Staffing optimization 19 CHCCS 23 Slide #20 rvlarrls G�ovn a Current Elementary "�` EsbesHills Feeder Districts 4 E — h'c0uugle x Canbom oNoMmde o RmhWs.; a Glankexd FmnkPorterCraham q k H CC k..: Al Ciarochi said this process allows an opportunity to revisit and improve. Slide #21 Example - Getting More by Building Up New Iwo-story Carrbafo Elementary ,10�. Ataighl!'WIJW-square#¢crP3Qtpnnton ecIsiing site • Moving Carrboro ES stu den tsto n early I' vacated Frank Porter Grah am Elementary would alIow construction on top of the y " existing building footprint. • Outlineshown in blue representsl00k + ` GSF,which is much larger than required , and allows for more design flexibility. - t • Building atwo-story sch ooI preserves paved surfaces, baseball field,and green space. s . ` • Select buildings could remain for a cost savings, if desired. CHCCS 24 Slide#22 • g-Term Strategic Plan CHCCS Slide #23 Two- Phase Plan/Approach =Majmmalnteren AGE: 0 6rars 0 6-B)n rs 16-25 ynrs V 26-45va m M A6-6Syears f 66-85years 6 95ty s PLANNED ACTION NOW AGE NOW POSSIBLE ACTION IN 10YEARS AGE IN 10YEAR5 LIKaImCri51lrAMin 74 as Glenwood ES 72 B2 {an60ro E5 47 10 New Ems Hit ES 66 Frank Porter Graham ES Sa Phillips M5 62 72 culbrerh MS [ 55 I*New 5eawell ES © 55 65 Ephoms ES 32 62 XkD"gIe MSX5 30 40 East{hapeIHIIIHS �22 31k 5croggsES ®25 35 Smith MS ©23 ©33 pa5hka E5 ®21 ©31 Ia"boro HS ©17 © � MBrrii Grove ES ©16 26 Phoenix Araduq ®15 25 Narthdde ES ®r1 21 fJrapeIHWHS �'''s �1i Hewra"Ie5rhaal Build uew xhud Now 2E •i477� r7nnferioncev=.;v fed w67Busdng58&D. CHCI 'S 25 Slide #24 Strategic Focus on Replacements Now; Allows for use _ Next referendum; Use of Estes of FPG as rswing n+ n� es - HiIIs ES site allows Phillips MS space r for Carrboro rLmWddlemimd replacement to occur while ES and Cul brE#h Nt5 EaHS occupied and allows District to replacements, consider replacement to be IH1 j fr8 or K-8, �s � ifs � �"`AREA + E Es 4HE,4 4F EOCU5 OF FOCUS lma)4u3tihK FORNEXT NOW G REFEKNDUM . Carrtarni5 aNIh,.dL-ES ' IOsES■ {Ierrrx+dLi ES R7rai X%LrwiE*0!nWrPdrAM Fravik ForlYe _ [antora HS■ Griurm G�rrtlhk5 1 Seux�s FS + - HX.S Slide #25 The Results of the Tenets r+� #I FCI assessment Students in •Addresses current facility modern learning � 1 and capacity utilization environments 1 •Looking beyond 10 years Lower pertfelie Tenets Operational/instructional age i of thePlan �� efficiencies Consolidated language , Considers next set of arts program sch ools to be rebu iIt I � N What investments are best for students �a and best in the long term? C,HCC,S 26 Slide #26 Improving the Facility Condition Index F I) In 10 years,FCI will improve NomberofschoWs to Mow Average by FocdiryCondivon index(FO) V 10 2834 #ow,average FCl , 9 is Poor 8 V 7 1434 2M TOTALS HOOLS b Now; 19 f Future 18 5 4 2024 M34 2034 � 7D3a _ 1 3434 2034 2024 M4 42d Replacement Poor Below Average Average Good Best Candidate 2fi CHCC Slide#27 Reducing the Age of Buildings Now,average In 14 years,with replacements. Nemberofschools age of schools average age of schooi5 will be 44. is 43 Without replacements, by age 7 V 2Q3d average age would be 53. 2024 ;* S " A TOTAL SCHOOLS 4 N24 2104 Now: 19/Future. 18 2024 2034 2014 1 2434 2034 N24 2034 203a 4� in goo 4 85+ ycar� 66-85 years 46-65 years 26-45 years 16-25 year L 6-15 yedis <5 years 27 Slide #28 School Utilization Elementary Schools Numberot students 4 IN 2A 3A 4K SK 5K CLIRH!`UT UTILVATION CAPACITY 2023-24 EN t G 'ing Lasing y 3QIk —3W seats FUTVRE MUZATM 2033-34 .O CHCC, Slide #29 CHCCS Next Steps Continue to analyze enrollment, sequencing scenarios for consolidation and construction. Hiring demographer for holistic redistricting process. Continue to work with finance and instructional divisions to fine tune any savings with the plan. *� Participate in Bond Education Committee. :HC S 28 Slide #30 Overall BOCC/CHCCS Next Steps .May 21,2024 CHCCS presents District Bond Plan to BUCC NaM.5,2 24 Election Day June 4,2024 BOCC holds publk hearing on bond referendurn June 18,2024 Bond posses BOCCrofm adopts bond artier. farmaiiysets ballot question F a�� .' R�4 pro � and referendum date Three new sciwats I 0 Future SummetlFall 2024 WE ARE HERE Participate in Bond C. Education Committee Barad fails Continue pWing ban"lids on aging schools CHCCS Al Ciarochi said that without a bond they will not be able to address any of the building replacements and they will have to continue to provide the band aid approach. Slide #31 Commissioner Richards asked if the Mandarin dual language programs is included. Al Ciarochi said they want to take an incremental approach to the changes. He said they will review where the programs have a best fit. He said they want to focus on the Spanish first and then Mandarin will be considered down the road. 29 Commissioner Richards asked if the Mandarin program can accommodate additional students. Al Ciarochi said there would be challenges with growth of that size at its current location, but demand has not been growing historically. He said that it is not as large of a program as Spanish. Chair Bedford thanked Al Ciarochi for the level of detail he provided. She said she did not realize that McDougle would be redistricted but it makes sense. She said that you can be across town in 18 minutes due to the small footprint. She said that when they go to two-story schools, they will have to be very thoughtful with the EC classroom locations. Al Ciarochi said there are requirements by the state and district. He said that certain classes will always be on the first floor. Chair Bedford said Scroggs Elementary's stairwell is the wrong size. She said that if the light rail had gone through, the Glenwood Site would have been sold but she sees that perfect site for teacher and staff housing. Al Ciarochi said Frank Porter Graham is also a site where a regular school would be placed. He said that it worked when everyone rode the bus but no longer. He said that he would never recommend putting a regular school back at Frank Porter Graham or Glenwood. Chair Bedford said the town is putting affordable housing near Ephesus along with a park site. She said there is an opportunity there to plan together. She said that the big plan will be there but there will need to be flexibility for the annual maintenance. She asked if they could provide a dollar amount with the timeline. Al Ciarochi said they do not want to put the cart before the horse, and they want to be as efficient as possible for building new schools. He said that they will align those with available funds. Chair Bedford asked if the bond passes if an architect could be hired to get the design process started. Al Ciarochi said if the bond passes, they will very soon begin the planning and the design process. He said when the construction money becomes available, they would be shovel ready. He said the goal is to be ready as quickly as possible. Commissioner Hamilton said the one thing that she did not hear is that there is a site for schools at the Greene Tract. Al Ciarochi said they do not see a need for capacity at that site, but based on community input, it could have other uses. He said that is an asset that could be used in the future depending on growth in the Morris Grove area. Commissioner Hamilton said clarified that she is hearing that it is best to keep that site for future educational needs. Al Ciarochi said absolutely. Commissioner Richards asked how pre-K capacity is impacted. Al Ciarochi said CHCCS has taken that into consideration at the elementary level and there will be adequate spacing for the program. Commissioner Fowler asked if the capacity is within each elementary school. Al Ciarochi said right now, in the schools and they are trying to keep it where students will be at the school where they are districted. He said that a facility is not off the table, but they are trying to keep it in the schools. Commissioner Hamilton said capacity issues have come up throughout the years. She said it would be helpful to see capacity changes and square footage change throughout this process to understand how it looks for new schools and the older schools. Al Ciarochi said they are looking at that. 30 Dwayne Foster, OCS Chief Operations Officer, made the following presentation: Slide #1 2024 Bond Referendum for Orange County Board of Commissioners Dwayne Faster,Chief Operations Officer Orange Dr_Danielle.Tones,superintendent Orange County Board otEducation Scams ENGAGE. CHALLENGE. INSPIRE. May 21,2024 Slide #2 OCS Bond Goals — Five Priority Areas Improve • . Adequacy: Facility aKnowledge as L New and Improved Facilities Basis for , r • + , .ress High-Priority Facility Needs Address : , „ Education Best • . Recommendations SchoolsAll , Facilities EW�AGE. CHALLEH6E. INSPIRE. 31 Slide #3 Focus: Improve Educational Adequacy � How facilities design should SafeAcoustical Vehicular& integrated Healthy support and enhance educational special Learning Control Pedestrian programming Approach Education Environments • How teaching & learning should function in each space Logical Space Mechanitcal Adjacencies Critical • . Systems • Haw individual spaces should Educational work together to serve the school district's vision Adequate School Elements Specialty NeedParking Deeds • What tools each space should Spaces have to serve its core functions, and whether those need to be Satisfy All ADA fixed or flexible Safety& Visual Program Compliance/ Security Control Space Needs Accessibility Throughout ENGAGE. CHALLENGE, INSPIRE_ Slide #4 Focus: Improve Educational Adequacy Aligned with Woolpert Study, Option C • Comfortable and Safe, New School, some Updated Learning Tools • Conservative, Balanced 1 Q-Year Plan Option C Projects, Not Selected Board of EduCation ACES& H ES-Consolidation Priority Projects, •OMS-Roof Replacement,HVAC,Gymnasium Renovations Previously Identified Option D Projects, Expedited Programming RPES—ADA Compliance .RPES-Replacing Select HVAC,Flooring In Advance GAB-Install Interior Wells CHALLENGE. 32 Slide #5 Focus: Improve Educational Adequacy OPTIONS SUMMARY Option Comfortable&Safe 1XXI 100% 34% 7% Comfortable&Safe, Plus updated lea rningtools 5135 5% School Renovation 10% 30% Replace School 41h 53% Npw School K� 5% $219.S Million $1.1 B111ion $538.5 Mllllon $1.0 Billion ier T• ' ENGAGE. CHALLENGE. INSPIRE- Slide #6 Focus: Improve Educational Adequacy UUS OPTIONS SUMMARY ft64.A 7LILtpI F 7v110n S 9nhw+s Mo L All Nwlf a I-W I14-.41x* Molt _W d l4tw 410- Se�eatMl.r W d 5bn Ct.tewlf5 96 tM S1 im IWOKtlsMseSchDm so SSt E E4nd Cleela rS S]SM Slf•LM alor%v Needstl SS 3M tmlyl S3-A RtoYIn ES S+Mm 515 RRt Ftlorwy Needs{5 $-0.Eh1 rtees lS Sn 5•� H45bnsa ES 539M $21.3M $P.w 90 EMt Now H—ES bi.OY 1abw Lear+r T.W 1:3.DM Ad L"7_1sl 51 CM Raihwa,ES S'_1 5L55M Frior herJt+S S-07M +teems S s S47M Fb—NAE5 5>•t 5' S7R iM 0.pin N�Mt 5 ,y 13.0M ihwn herdcl5 56 YM ieheel S0.5M New$rhr)DS so Sit Ctear E6 S',i'T 52e.2M orw Needs Se.3tt ac Y[Cs ISmI SLw [la HS $]i8f.1 R"Ne C5 SS.w Replxemenl YM1 l $15i ihll Ae _ 5'I`' SO RSA h N-dl S0.1M 14 emertl kw.I S9 41 SLi.Wdl. nlF b'�' SZ AM I410 Needs smsm, Rmov — SSf am, Eim FiY E.G SI:.;\' $33 iM nowllon S4&$Sd Reslwasiun MW 0/>t LtS i:, j' Su 0lt fxlprcr Neetl{S So 57151.t S1 IIM in�heeth S Sd Din -h-mv wee 6 -1 fo:E i¢e.iuxr.trriwt.it Tirrts G. i.iil �SIS V. 5-0SM Mo+{ N{net 5 t ip[rA erne >rtlN lS 50d C[rkyl9ffce __ S12M hip Needs6,0 SOON th-* NhHi15 Sd am Mnnhrasn[e rlsrcT•L S2.5M o Needs+3 SP.eM Nestb 5 Sd 4M T— mnft n 1 S*RM I0.0 N-d,0yq 31.7M 15 1 SLM Welcome{emer i157M Wionr Need3 i5 Wsy Sd 7M Nee¢IS I `A 3kV {i8.tM S✓t7I.7M 531ifYi yr77.W 5er � -TT- ENGAGE. CHALLENGE. INSPIRE. 33 Slide #7 Focus; Improve Educational Adequacy SURVEY RESULTS Key Takeaways - 3,960 responses(1/3 from OCS) - Top 3 Safety and Security • Upgrade and Add Cameras • Controlled Entries • Add electronic door access security for perimeter doors - Top 5 F2_61ity.Investments Technology Infrastructure • Small Group/pull-out Reduce/Eliminate Portables • Upgrade FFE Covered areas(canopies)for bus pick up and drop off and walkways - 88%likely to support increased funding ,., � T T- ENGAGE- CHALLENGE. INSPIRE- Chair Bedford asked what FFE stands for. Dwayne Foster said furniture, fixtures, and equipment. Commissioner Richards asked to return to slide#4. She asked how those items differ from regular maintenance items. Dwayne Foster said those identified in option D, they pulled and reviewed the major critical needs in the HVAC and flooring. He said this is in Riverpark particularly. Slide #8 OCS Capital Funding Summary PERCENTAGE TOTAL AVAILABLE 2024 M0 Million Bond 40% $120 M Future County Recurring CIP$1 d0 M 40% $40 M Future OCS Recurring CIP $20 M Existing Bond/GIP $4.6 M Supplemental Deferred $11.1 M ENGAGE. CHALLENGE. INSPIRE- 34 Slide #9 OCS Bond 1 Capital Detailed View Fi � F�■ i Ef � iFi + Central Elementary M6 M "9.5 M Cedar Ridge High $6,9 M $6.3 M Efland-Cheeks $4.1 M $1.3 M Orange High 915.1 M $5.8 M Elementary Grady Brown Elementary $19,3 M $4,6 M Parrnershlp Academy $15.5 M $0.1 M HIIIsborough Elementary 57.3 M $1.3 M Central Office $0,5 M $4.0 M New Hope Elementary $9.8 M $13.0 M Maintenance Department $0.1 M 8D.4 M Pathways Elementary 84.5 M $4.7 M Transporratlon Department M $1.7 M River Park Elemerrtary $11.1 M $3,0 M Welcome Center 80.0 M SO.7 M New K-5 School $49.5 M 549.5 M A.L.StanbackMiddle $19,7 M $16.5 M Administrative Annex $0,6 M $4.0 M Gravelly Hill Middle S12.4 M $6.9 M Administrative Annex II $0.0 M SO.0 M Orange Middle $17,8 M $49.5 M ®� '") ENGAGE, CHALLENGE. INSPIRE- Slide #10 BOND STRATEGIES New K-5 Elementary School Funding • Replace one of our oldest facilities with tAlaolpert ��.5 � greatest needs Option C: • HES facility footprint, issues of adequacy orange County for school setting Schools: 9.5 • Needed to accommodate projected growth on western side of Orange County • Wool pert facility report proposed consolidating CES and HES OCS has weighed all options for Repair• • Renovate • Replace Agreed an Replacement option Aft ENGAGE. CHALLENGE. INSPIRE. 35 Slide #11 BOND STRATEGIES Issues with Consolidation CES site not suitable for consolidation s90R0(,, Current CES capacity = 447* (Woolpert) Addition (new wing) would add capacity ' �7ETIi A a Largest current OCS school is 588* • Creek runs behind playground • Elevation change, steep slope Issues to Consider • Lack of space to expand parking • Traffic flow, e.g. car riders Numerous a HES 365 out of 438 enrolled consolidation at CES site: • Land use CES 113 out of 291 enrolled * Capacity NOTE:Traditional calendar at Central Elementary, year-round calendar at Hillsborough Elementary ENGAGE. CHALLENGE. INSPIRE- Dwayne Foster said the Woolpert Study recommended consolidation and the district had some concerns and issues with that recommendation. He discussed the issues on slide #11. Slide #12 o ` JNU'.4 4+� ■ Fall Dwayne Foster showed the location of the creek and the elevation changes. 36 Slide#13 r r I�Rb1rQo[] L - °"W Dwayne Foster showed where traffic issues would occur on slide #13. Slide#14 PROJECTSCAPITAL Central Elementary Scope of ongoing work: • Current HVAC renovation • Recent roof replacement • Electrical upgrades (switchgear) • Lighting upgrades (LED conversion) • Partial ceiling replacement Issues to Consider • Boilers replaced • Controls upgrades (HVAC) *possibleversions our scho investment addresses Needs & Education Adequacy Issues at CES r ENGAGE. CHALLENGE. INSPIRE. Dwayne Foster said they identified $5 million from the bond to assist in the creation of creating the best possible schools. 37 Slide #15 BOND STRATEGIES Orange Middle Schaal Funding • Renovation: focus on Educational Adequacy waolpert ��.� o Distributes funding districtwide,still with Option C: significant improvements at OMS Orange County $ 17•8 M • CTFIFC Upgrades schools: • ADA compliant hardware • HVAC upgrades to auditorium Issues to Consider • New kitchen freezers/coolers, backup generator • Enclose courtyard, decorative fencing Roou ri d e r warranty, D • Replace HVAC hoilers a HVAC life cycle,10 years • Replace courtyard canopy 9 Gym renovation • a Differing estimates&scope •' r ENGAGE. CHALLENGE. INSPIRE- Slide #16 BOND STRATEGIES Partnership Academy HS Funding * High Priority Needs & Educational Adequacy waolpert �•� � • New site location: moved from Storey Lane to Option C: Corporate Drive (Welcome Center Building 2) orange County • Kitchen/Cafeteria addition (school, CTE) schools: 1S•5 • Reroof 1C Building 1 • Life cycle mechanical • New fire alarm • Additional parking - of Partnership Academy Welcome • y • Repair/replace fencing changed significantly Increased overall square footage by—sq. fl. Woolpert study * Future of Building I still Added classroom, (gym) multipurpose and outdoor consideredstudents space, hallways, and spaces for student support Aft "Fully-functional school" ENGAGE. CHALLENGE. INSPIRE. Commissioner McKee asked how much square footage it creates. Dwayne Foster said 100,000 square feet. Commissioner Hamilton asked how many students are served and will be served by this change. 38 Dwayne Foster said that they are currently housed at the Welcome Center. He said Partnership Academy has 60 students and they can grow up to 90 students. Commissioner Portie-Ascott asked what is in the old Partnership Academy building. Dwayne Foster said it is currently empty and discussions for future use are ongoing. Slide #17 Partnership Academy HS ENGAGE. CHALLENGE. INSPIRE. Slide #18 BOND STRATEGIES Grady A. Brown Elementary Funding • High Priority Needs & Educational Adequacy Woolpert • Install interior classroom walls Option C $ 4.8 M • Arts/EC Upgrades Orange County • ADA compliant hardware Schools: 19.31VI • Life cycle plumbing • Life cycle mechanical • Life cycle electrical • Add front entrance & bus loop canopy classroom• OCS.Modernize core spaces educationaladequacy ENGAGE. CHALLENGE. INSPIRE- 39 Commissioner Portie-Ascott asked for educational adequacy to be explained further. Dwayne Foster said there are many components to educational adequacy. He said that some think it is making the space bigger but that is just one component. He showed the slide and how the items address the opportunity to focus on educating students and not have to address a maintenance need or facility need. He said that school safety and ADA compliance are educational adequacies. Commissioner Portie-Ascott asked if that means that the classrooms would be big enough for the adaptive classrooms. Dwayne Foster said not every school can be changed but they are addressing the schools that do not have them. Commissioner Portie-Ascott asked how the EC classrooms would be part of this. Slide #19 BOND STRATEGIES Orange High School Funding • Renovation - Educational Adequacy Woolpert • ADA door hardware replacement Option C: $ 5.8 M • Electrical (switchgear) replacement Orange County • New fire alarm head unit schools: $ 15.1 M • Life cycle roofing • CTE: New Greenhouse • CTE: Enclosed Ag Building Connector We agree on high priority items. ■ Exterior window&door replacement • Elevator replacement at 200 Wing Additional high-priority needs: * Paving . . ■ Paving repair/replacement • Paint walls,lockers Programming ENGAGE. CHALLENGE. INSPIRE- Slide #20 BOND STRATEGIES Orange High School V Ag Sciences Building �. Enclo�ed connector to cafLteria CHALLENGE. iNEPiRE. 40 Slide #21 BOND STRATEGIES Orange High School LL .r Y Paving Parking Lot Walls and Lockers generate hazards, and ircreaseM ma Inten ance costs New paint,elevated footing ENGAGE- CHALLENGE. IN$PIRE- Slide #22 BOND STRATEGIES River Park Elementary Funding • High Priority Needs& Educational Adequacy Waolpert �.� � • New centralized ADA restroom Option C: Additional bathroom renovations Orange County New flooring Schools: 11.1 M a ADA compliant hardware • New intercom Is"'„pv #A rnnvitIPr • Life cycle mechanical We agree on high priority items. Address electrical deficiencies • HVAC replacement for specials wing Additional high-priority needs: Bathrooms +D a Replace/extend front canopy for car riders replacement ■■ ENGAGE. CHALLENGE. INSPIRE. 41 Slide #23 River Park Elementary New ADA-compliant ••' bathrooms at Orange High School (comparable) AL t rr I AIN 111.0 ENGAGE- CHALLENGE. INSPIRE. Commissioner Portie-Ascott asked where the renovated bathrooms are at in Orange High. An unidentified Orange County Schools employee stated that they will take the existing bathrooms and update them as best they can be for ADA compliance and others are located between the wings. Slide #24 OCS Bond & CIP Projects EC Inlercom, .., .. ., Upgrades Nd .. . - a • . ■ . or '.. •. . o . Efland-Cheeks ES $4.9 M Central ES $5.6 AA New Hope ES $9.8 M Pathways ES $4.5 M A-L Stanback MS $19.7 M Gravelly HIII MS $12.5 N1 Cedar Rldge HS $6.9 M ENGAGE. CHALLENGE. INSPIRE. 42 Slide #25 OCS Bond & CIP Projects MMOMMM Maintenance mmm $0.1 M Department Transportation $1.9M Department Welcome Center $O.DM Annex #rative $0.6M EM 010101001 Annex 0101 Atrative Annexnnex 11 II 0101 $O.OM Central Office0101 $0.5 M '• ENGAGE. CHALLENGE. INSPIRE- Slide #26 Summary • Look forward to work of Bond Education Committee • Continued work on Capital Projects to increase efficiencies • Align with Woolpert Study, Option C Option C Projects, Not Selected Board of Education Priority Projects, , Option D Projects, Expedited Previously Identified FNCrAE:E CHALLENGE. lNSPIRF. Commissioner McKee asked what is meant by "Option C Projects, not selected." Dwayne Foster said some plans in Option C were not selected and some components of Option D were identified. He said the school system went through and reviewed their priorities. 43 Slide#27 �40-%-4k. vOrange County Schools NORTH CAROLINA ox nx sx couxry sexoovs wE y xuN, ,P xU,v..,,.,_,v_i_,.eie •r u_ee ax [eouxveiesreoM Commissioner Richards said she is trying to understand the rationale of wanting to make sure all of the schools are touched. She said Option C did not recommend that, but they said they were in alignment with Option C. She asked to see the additional costs that were left out of the presentation. Dwayne Foster said that when they talked about critical items that is how they chose them. He said that the study also went school by school. He said they want to create the best possible version of each of their schools. He said that she would like to understand what they are not doing that was in Option C. He said that things were not left out, but they were changed. Commissioner Fowler said sometimes consolidate means combining schools and sometimes removing and rebuilding. She asked if Hillsborough Elementary and Central Elementary would come offline. Dwayne Foster said Hillsborough Elementary would come offline and a new school would be built. He said that Central would continue. Commissioner Fowler asked regarding Grady Brown, how the differences between the study and the school system got there. She said there are many. Dwayne Foster said they engaged with Woolpert on many points. He said that they thought safety was a higher priority and that would be a closed session security conversation. Dr. Jones said a study is being conducted on the Hillsborough School to take the facility offline. She said once that is available, it will be the facility that will eventually be replaced. Commissioner Hamilton said a new school will be built and the students that are at Hillsborough will be moved to a new school. Dr. Jones said the Board will have to vote and they will decide what the school will be. She said when a new facility is built, then redistricting can occur. She said they are not saying the elementary school is being replaced but are focused on the facility only. She said they would have to look at the study. Commissioner Hamilton said a new school could be built in the future that would be a consolidation on Hillsborough and Central. She said this is from the Woolpert study. She said there could be a school built that would allow for this. She said it can get confusing but conceptually, understanding why they would not do that, would be helpful to understand. Dr. Jones said the Woolpert study would have everyone moving to the Central campus while a new wing was added. She said that they are going through a redistricting that will change the landscape of things too. She said it is just hard to say exactly what will be done because of so many elements yet to be finalized. Commissioner Hamilton said she is pleased to see more details to picture the philosophy. She said she finds it confusing is the definition of educational adequacy. She encouraged them 44 to follow the definitions of educational adequacy that Woolpert has laid out. She said that while the broader view helps them think wider, it is confusing when educating the public. Chair Bedford said she just got the slides this morning and has not been able to study them. She said they need to have a sequence with the dollars. She said she has concerns. She said from what she is hearing, the first phase is to build a new elementary school. She said she sees a number of things listed as priority that are lower in the study. She said she would not personally go with this because it is too far from what Woolpert has recommended. She said a project-based approach would be good but painting and paving are items that are lower on the list. She said it would be helpful to label them as what must be done to those that can wait. She said her goal is to get more new schools that are appealing and actually have educational adequacy. She said if there are errors, those need to be presented to Woolpert so a better plan can be developed. Vice-Chair Greene said she agrees with Chair Bedford. She said the CHCCS presentation made sense to her because it talked about sequencing, and she understood the logic. She said she does not understand why the OCS presentation is so different from Woolpert. Commissioner McKee said building the new elementary school would occur early in the programming. He asked when that would come online. Dwayne Foster said they would build a new elementary school early in the program. He said they have reached out to Woolpert with their plan for sequencing and it will ultimately be based on funding. Commissioner McKee asked if students from both Hillsborough and Central are going to the new school. Dr. Jones said right now, the plan is for Hillsborough Elementary students to go to the new school. Commissioner McKee asked if he understood correctly that they are proposing to spend $5 million at Central Elementary School. Dwayne Foster said yes it will be $5.6 million. He said that Central Elementary School will not be replaced. Commissioner Portie-Ascott asked if the new school could be a year-round school and where it would be located. Chair Bedford said none of that is decided and the Orange County Board of Education will have to decide. Dr. Jones said the OCS School Board will have to decide which school will be a year- round school and it has not been decided. She said that it is not the plan currently to send Hillsborough and Central Elementary Schools to the new school. Commissioner Fowler said having a sequence would be helpful because they were all lost without that. She said she thought there would be a new school in the west but now she understands that it is just one new school. 5. Public Hearings None. 45 6. Regular Agenda a. Proposed Orange County FY 2024-2025 Annual Action Plan and HOME Activities The Board considered adopting a Resolution authorizing submission of the FY 2024-2025 Annual Action Plan and adopting a Resolution approving the proposed HOME Program Activities for FY 2024-2025. BACKGROUND: Annual Action Plan Every year, state and local governments ("Participating Jurisdictions") that receive HOME Investment Partnerships Program ("HOME") funds from the U.S. Department of Housing and Urban Development ("HUD") are required to complete an Annual Action Plan that lays out how they will allocate HUD funds for the upcoming program year in order to address the goals and priorities in the Consolidated Plan. The draft Annual Action Plan for FY 2024-2025 is in Attachment 1. Orange County is a special type of Participating Jurisdiction, called a Consortium, consisting of Orange County and the Towns of Carrboro, Chapel Hill, and Hillsborough. Orange County serves as the lead entity for the Orange County HOME Consortium. The Consortium completed the Annual Action Plan based on the HOME award recommendations made by the Local Government Affordable Housing Collaborative, detailed in the section below. A public comment period, as required by HUD, was held April 9 — May 10, 2024, and a public hearing was held on the draft Annual Action Plan at the April 16, 2024 Orange County Board of Commissioners Business meeting. Public notice of the hearing was posted in The Herald Sun and La Noticia. Staff posted copies of the draft Annual Action Plan on the Orange County Housing Department website and circulated a link to the website and draft plan by public notice in the newspapers listed above. Staff conducted outreach by email to over 100 housing and homeless service providers nonprofit organizations, government entities, elected officials, and interested residents. All comments will be incorporated into the final Annual Action Plan to be submitted to HUD. HUD requires staff to submit the FY 2024-2025 Annual Action Plan on or before August 16, 2024. The Board of County Commissioners is therefore asked to consider approval of the attached resolution (Attachment 2) authorizing submission of the Annual Action Plan. FY 2024-2025 HOME Program Activities The Draft Action Plan utilizes the FY 2024-2025 grant allocations from the U.S. Department of Housing and Urban Development (HUD). FY 2024-2025 HOME Funds $ 367,014.00 HOME Program Income $ 28,306.00 Total $ 395,320.00 Administrative Costs: 10% of the total HOME funds ($36,701.00) will be reserved for Administrative Costs. The Local Government Affordable Housing Collaborative (the "Collaborative"), comprised of one (1) elected official and staff members from Orange County and the Towns of Carrboro, Chapel Hill, and Hillsborough, reviewed the received applications for the FY 2024-2025 HOME Program 46 on March 9, 2024 and on May 9, 2024 made the following funding recommendations for consideration by each of the jurisdictions' elected bodies: Applicant and Project Funding Funding Requested Awarded CASA— Rental Construction $ 500,000.00 $ 222,120 OCPEH —Tenant Based Rental Assistance $ 267,948.00 $ 136,499 EMPOWERment— Rental Acquisition $ 200,000.00 - Habitat for Humanity— Homebu er Assistance $ 300,000.00 - Administration 10% of HOME Funds, per statute $ 36,701.00 $ 36,701.00 Total $ 1,304,609.00 $ 395,320.00 The CASA award includes the 15% HUD-mandated set-aside for Community Housing Development Organizations (CHDOs), which amounts to $49,547.00. A summary of the awarded projects can be found in Attachment 3. In accordance with the Orange County HOME Consortium Agreement, approved in May 2011, the HOME Program Design for each year must be approved by all jurisdictions prior to submission to HUD. The HOME Program Design was approved by the: • Town of Hillsborough on May 13, 2024. It is scheduled for approval by the: • Town of Chapel Hill on May 15, 2024; and • Town of Carrboro on May 21, 2024. The Board of Commissioners is therefore asked to consider approval of the attached HOME Program Design Resolution (Attachment 4). HOME Program Implementation After approval of the FY 2024-2025 HOME Program Design by all Consortium participants, authorization is requested to allow the Orange County Manager, based on the HUD allocation received, to execute agreements with partnering nonprofit organizations as necessary to implement the approved HOME Program Design. All agreements will be reviewed and approved by the County Attorney's Office. Blake Rosser, Interim Housing Director, introduced the item and made the following presentation: 47 Slide#1 HOME Consortium Action Recommendation Recommendation* CASA 177/225 $500,000 $314,047 $2229120 Cedar Village OCPEH 140/195 $267,948 $197,442 $1369499 Rapid Rehousing Habitat 132/225 $395,850 $- 0.00/0 Second Mortgages EmPOWERment 128.5/225 $200,000 $- 0.0% Rental Acquisition $1,363,798 r 'Amounts updated based on HUD's release of official allocation on May 7h;Amount includes HUD allocation+Program Income($28,306)-Administrative Expenses($36,701) Blake Rosser said there was a change from the April 16th presentation given during the public hearing. He indicated that an updated recommendation is listed in the last column in the table. Slide #2 AwardFY24 HOME Project Summary CASA OCPEH Funding Request $500,000 $267,M Project Description Gap financing for C Baer Vi I.Lage.a 72-unit apartme nt commun ity Funding toadminlstertenano-p9sedrenLalasSlstancetat5 scattered units SO%AMI or less:28Housenoias Income Targeting 20%50%AM I. 25 House holds 309E AMI 8r Le8s:15 rfause holds 50%-80%AM I: 19 House noias House hulas at or below 20%.50%.and 60%AM I.with units set naividuelacurrently experiencing homelessnessinOrsnge County& Population Targeting asiaa for veterenreferrelaanarefernhls for households fleeing with priority given to households with zero income and with heam domestic vlowrkoe, or household who have mulb ple disabfi ng conditions- Project Location BehlndoW Daniel Boone SquareInMIftborough Scattered slteslnOrange County andsurroundingAreas Total non-HOME project umaing Is$1 a.3 mlILion Total non-HOME project umaing Is$5&4,767 Leveraging Leverage rally a-as:1 Leverage rally a-2:t Cost Effectiveness Budgeted casts appear reasonabLe,appropriate.andconslstent Budgeted costs appear reasonabW.appropriate.andconslstent will)aetivlties with activities Applicant Capacity Returnap pi.icent wit hon-track projects Th is is a new appLics nt with a regional support network 48 Slide#3 Notes •A few oversights on your packets to be updated Attachment 3 did not have updated final allocation amounts, •Should read$222,120(CASA),$136,499(OCPEH),and$36,701(Admin) •Attachment 1, p. 24 did not have current project recommendations, and had one incorrect project year (2021 v. 2024) n ORANGE COUNTY HOUSING DEPARTMENT Slide #4 Next Steps •BOCC approves AAP •Towns approve AAP •Hillsborough has approved, Carrboro scheduled to do so tonight, Chapel Hill rescheduled for 6/12 -OC Housing submits AAP to HUD (7/15 Deadline) ORANGE COUNTY HOUSING DEPARTMENT A motion was made by Vice-Chair Greene, seconded by Commissioner Fowler, to adopt and authorize the Chair to sign a Resolution authorizing submission of the FY 2024-2025 Annual Action Plan; adopt a Resolution approving the proposed HOME Program Activities for FY 2024- 2025; and authorize the County Manager to implement the HOME Program as approved by the BOCC, including the ability to execute agreements with partnering nonprofit organizations after consultation with the County Attorney and based on the allocation received from HUD. VOTE: UNANIMOUS b. Adoption of the Final Financing Resolution Authorizing the Issuance of Installment Purchase Financinq for Various Capital Investment Plan Protects The Board considered adopting the final financing resolution authorizing the issuance of up to $13,000,000 in installment financing to finance capital investment projects and equipment for the fiscal year. The financing will also include amounts to pay transaction costs. BACKGROUND: At the May 7, 2024 Business meeting, the Board of County Commissioners conducted a public hearing and received preliminary information on capital projects and equipment financing. The Board approved a resolution making a preliminary determination to 49 finance costs of these projects and equipment and financing costs by the use of an installment financing, as authorized under Section 160A-20 of the North Carolina General Statutes. The County routinely uses installment financing as the vehicle for the annual spring financing. With adoption of the attached resolution, the Board gives final approval for the financing. It substantially approves the final financing documents and authorizes staff to complete the closing. Staff anticipates receiving the required approval of the Local Government Commission on the afternoon of June 4, 2024, establishing the final bond amount and financing terms on June 13, 2024, and then closing the financing by the end of June 2024.As the process continues, staff will work with the other financing team members to confirm final details of the funding and County payment arrangements, allowing the remaining blanks in the documents to be completed. This process is consistent with past practice. Gary Donaldson, Chief Financial Officer, made the following presentation: Slide #1 ORANGE COUNTY NORTH CAROLINA Series 2024 Limited Obligation Bonds Final Financing Resolution Gary Donaldson, Chief Financial Officer May 21, 2024 50 Slide#2 Purpose Obtain Final Board Approval of Financing. r Funds our FY 2023-24 Capital Investment Plan through this Series 2024 Limited Obligation Bonds are secured by a Deed of Trust,with a security interest in various Countyand School facilities_ The Series 2024 Limited Obligation Bonds will fund various County projects including: Vehicles and Equipment(7 Years useful life): $0S Million County Projects(up to 20 years useful life), $6.3 Million School Projects(up to 20 years useful life)-, $5.1 Million TOTAL: $12.2 Million ORANGE COUNTY NORTH CAI DLINA Slide #3 FY 2024 Final Project List PAWN . .. - 252.024 3W.00D 574.971 2.0W.0W 175.0m F 1.341,974 FIR 11111"WIM 865.743 5,118,Oi73 ;a. $12.256.142 7d1,858 a,3,000-,aoa ORANGECOUNTY NoR:rH CARDLINA 51 Slide #4 Key Financing Term ➢ Securlty Pledge-County Assets serve as Collateral and subject to Annual County Approprlatlons Maturlty Term-7-20 Year maturltles matches the useful I Ife of the assets ➢ April 1 and October L Repayment Dates to Bank Trustee;First Interest Payment on October 1,2024 and First PrinclpaI Payment on October 1,2025,conslstentwlth the Debt Model A Estimated Interest Rates- Between 35%-4.5%subject to marloet conditions ➢ Serles 202411-Imlted Obllgatlon Bonds Maxlmum Annual DebtServlce estimated to be$2.33 mllllon In FY2026 A Source of Repayment-Property Taxes,Sal Id Waste Fees and Article 46 Sa Ies Tax i LIMIted Obllgatlon Bonds are Subordlnate Llen to AAA General Obllgatlon Bonds i Current Llmlted Obllgatlon Bonds-A@l/AAt/AA+from Moody'srStandard&Poor'sand Fitch Ratings ORANGE COUNTY NoR rH CAROLINA Slide #5 LOB Collateral Overview Security Pledge-County Assets serve as Collateral and subject to Annual County Appropriations )ii� Lenders generally require that the value of the collateral be equal to at least 50%of the financing amount (for example, at least 5 million of collateral for a 12 million loan.) 9 The Whitted Building, Orange County Library in Hillsborough, Culbreth Middle School, Ephesus Elementary, Hillsborough Elementary, New Hope Elementary and Orange Middle School asthe collateral which far exceeds the lender's requirements. Pursuant tothe County's financing document, the County can continue to borrow money against this same collateral pool as longs as a meaningful portion of the amount financed is used to improve propgrty in the collateral pool, ORANG COUNTY OUNTY NORTH C:AROLINA 52 Commissioner Portie-Ascott asked why the county would want to exceed the lender's requirements for collateral. Bob Jessup, Bond Counsel, said this is done for two primary reasons. He said when the county owns a school, they are eligible for sales tax reimbursement on construction costs, while school boards are not. He said it is costless to have more collateral. He said by starting with so much collateral, if there is ever a need to pull one out, there is still enough value left in the collateral package to facilitate that process. Commissioner Fowler asked if the collateral package can be amended later. Bob Jessup said yes. Commissioner Richards asked if there is a negative impact to having additional collateral. Bob Jessup said no. He said this way, more money can be borrowed against the existing pool without having to worry. Chair Bedford asked if the BOCC or school board makes the decision about what happens to a school that goes offline. John Roberts and Bob Jessup said that until the loan is paid off, the county owns the school. If the loan is paid off, then school system owns it. Slide #6 Debt Service Model M etrics All CIP Projects Debt Mlos 10-mr Payout Debt to AV D5 to GF Revenues 2024 62.86% 1.64% 13..OQ% 2025 63.63% 1.65% 13.09% 2026 62.82% 1.21% 12.83% 2027 60.37% 1.44% 14.1896 2028 60.43% 1.54% 14.59% 2029 59.66% 1.77% 16.71D% 21030 62.10% 1.58% 18.34% 2031 64.39% 1.51% 19.87% 21032 62.42% 1.67% 19_01% 2035 65.05% 1.55% 19.32% 2034 67.52% 1.34% 19.89% OMN E CWNTY NORTH C:AROLINA 53 Slide#7 Questions ORANGEOOUN7Y -H- A A motion was made by Commissioner Richards, seconded by Commissioner McKee, to approve the final financing resolution, authorizing the steps to proceed with the financing of the stated capital projects and equipment, in the form presented. VOTE: UNANIMOUS c. Approval of Budget Amendment#9-A—Capital Reallocation for Orange County Schools The Board considered approving Budget Amendment #9-A for Orange County Schools to reallocate capital funds from a variety of existing capital projects to fund roofing work at Orange High, a roof replacement at New Hope Elementary, and interior renovations at Efland Cheeks Elementary. BACKGROUND: The Orange County Schools District submitted a capital budget amendment request to move funds from existing capital projects to fund the Orange High Arts Wing, Auditorium and Main Hall Roof Renovation, New Hope Elementary Roof Replacement, and Efland Cheeks Elementary Interior Renovations. In reviewing the District's current capital balance spending plans, the Woolpert consultant noted that these projects did not align with the sequence or scope of the Woolpert Option C High Priority Needs recommendations. Because the County counted both School Districts' existing capital balances when arranging funding for the Option C recommendations, funding these projects would reduce the amount of funding available for other projects that Woolpert identified as high priority needs in the District. The first project is the Orange High School Cultural Arts Wing, Auditorium and Main Hall Roof Replacement. Woolpert noted that the roof had four (4) years of useful life left before needing replacement. Orange County Schools staff stated that while the overall roof is in good shape and has additional useful life, some components of the roof have had significant leaks and were graded as a D during the District's 2016 Roof Assessment. The second project is the New Hope Roof Replacement. Woolpert assessed the roof to have six (6) years of useful life. The District similarly reports that the roof received a grade of D in the 2016 roofing assessment and that they are experiencing leaks throughout the building. They are also experiencing some visible separation of the standing seam roof and stagnant moisture seeping into the cavity of the wall due to the poor design of the gutter system. The third project is the Efland Cheeks Renovation. The Woolpert consultant noted significant deficiencies at Efland Cheeks, but only recommended a$1.3 million budget to address the highest priority needs. The District has entered into a contract to make $4.795 million in renovations. This 54 expands the scope beyond the Woolpert recommendations to include plumbing renovations, bathroom renovations, and canopy and flooring replacements. The District notes that plumbing replacement is due to waste drainage issues that cause the building not to have usable bathrooms. The bathroom renovations are intended to make the classroom bathrooms Americans with Disabilities Act (ADA) compliant, and the canopy replacements will protect the building against severe weather. The District also wanted to address flooring deficiencies since they were already closing down wings to address other needs. In addition, the District did reach out to Woolpert while scoping the project, and the consultant affirmed that the planned work did not conflict with the recommended improvements and that the broader scope would improve the building's condition and educational adequacy to some degree. District staff have asked that the Board of Commissioners consider these amendments at the earliest opportunity since the Efland Cheeks renovation project is already under contract and is due to begin work over the summer.Advancing this project will also affect the amount of funding available for other high priority needs that Woolpert has recommended and the related project sequencing that will be presented to the Board at the June 4, 2024 Business meeting. The proposed Budget Amendment #9-A amends the following project ordinances, reallocating funds already in the School Capital Fund: River Park Elementary- OCS (-$546) - Project#50001 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Bond Proceeds $135,000 $0 $135,000 Transfer from General Fund $390,468 ($546) $389,922 Total Project Funding $525,468 ($546) $524,922 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $525,468 ($546) $524,922 Total Costs $525,468 ($546) $524,922 Hillsborough Elementary- OCS (-$42,598) - Project#50005 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $362,899 ($42,598) $320,301 55 Total Project Funding $362,899 ($42,598) $320,301 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $362,899 ($42,598) $320,301 Total Costs $362,899 ($42,598) $320,301 Elementary#8- OCS (-$300,000) - Project# 50011 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $300,000 ($300,000) $0 Total Project Funding $300,000 ($300,000) $0 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $300,000 ($300,000) $0 Total Costs $300,000 ($300,000) $0 Electric Service Upgrades - OCS (-$6000) - Project# 51002 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $50,000 $0 $50,000 Transfer from General Fund $33,000 ($6,000) $27,000 Total Project Funding $83,000 ($6,000) $77,000 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $83,000 ($6,000) $77,000 56 Total Costs $83,000 ($6,000) $77,000 Handicap Accessibility- OCS (-$304,846) - Project# 51005 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised 2/3rds Net Debt Bonds $16,000 $0 $16,000 Transfer from General Fund $467,300 ($304,847) $162,453 Total Project Funding $483,300 ($304,847) $178,453 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $483,300 ($304,847) $178,453 Total Costs $483,300 ($304,847) $178,453 Planning For Future Projects - OCS (-$4,168) - Project# 51007 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $778,000 ($4,168) $773,832 Total Project Funding $778,000 ($4,168) $773,832 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $778,000 ($4,168) $773,832 Total Costs $778,000 ($4,168) $773,832 57 HVAC Upgrades - OCS (-$78,443) - Project# 51013 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Qualified School Construction Bonds $722,621 $0 $722,621 Transfer from General Fund $891,740 ($78,443) $813,297 Total Project Funding $1,614,361 ($78,443) $1,535,918 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,614,361 ($78,443) $1,535,918 Total Costs $1,614,361 ($78,443) $1,535,918 Central Elementary Air(-$7,144) - Project# 51016 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $118,584 ($7,144) $111,440 Total Project Funding $118,584 ($7,144) $111,440 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $118,584 ($7,144) $111,440 Total Costs $118,584 ($7,144) $111,440 58 Fire/Safety Upgrades - OCS (-$421,975) - Project# 51024 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $75,000 $0 $75,000 2/3rds Net Debt Bonds $35,000 $0 $35,000 Transfer from General Fund $864,918 ($421,975) $442,943 Lottery Proceeds $250,000 $0 $250,000 Total Project Funding $1,224,918 ($421,975) $802,943 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,224,918 ($421,975) $802,943 Total Costs $1,224,918 ($421,975) $802,943 Classroom/Building Improvements - OCS (-$3,428,033) - Project# 51025 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $3,048,177 ($1,766,683) $1,281,494 2/3rds Net Debt Bonds $289,500 $0 $289,500 Transfer from General Fund $2,794,703 ($1,661,350) $1,133,353 Qualified School Construction Bonds $2,946,819 $0 $2,946,819 Total Project Funding $9,079,199 ($3,428,033) $5,651,166 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $9,079,199 ($3,428,033) $5,651,166 Total Costs $9,079,199 ($3,428,033) $5,651,166 59 Window Replacements - OCS (-$707,836) - Project# 51026 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $269,691 $0 $269,691 2/3rds Net Debt Bonds $30,000 $0 $30,000 Transfer from General Fund $813,802 ($707,836) $105,966 Total Project Funding $1,113,493 ($707,836) $405,657 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,113,493 ($707,836) $405,657 Total Costs $1,113,493 ($707,836) $405,657 Mechanical Systems - OCS (-$616,296) - Project# 51029 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $1,361,331 ($616,296) $745,035 Transfer from General Fund $435,809 $0 $435,809 Total Project Funding $1,797,140 ($616,296) $1,180,844 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,797,140 ($616,296) $1,180,844 Total Costs $1,797,140 ($616,296) $1,180,844 60 School Safety and Security- OCS (-$56,329) - Project# 51034 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $656,733 ($56,329) $600,404 2/3rds Net Debt Bonds $428,073 $0 $428,073 Transfer from General Fund $452,651 $0 $452,651 Total Project Funding $1,537,457 ($56,329) $1,481,128 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,537,457 ($56,329) $1,481,128 Total Costs $1,537,457 ($56,329) $1,481,128 Vehicle Replacements - OCS ($12,443) - Project# 51032 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $35,000 $0 $35,000 Transfer from General Fund $220,000 $12,443 $232,443 Total Project Funding $255,000 $12,443 $267,443 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $255,000 $12,443 $267,443 Total Costs $255,000 $12,443 $267,443 61 Property Acquisition - OCS ($4,026) - Project# 51034 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Bond Proceeds $3,100,000 $0 $3,100,000 Transfer from General Fund $0 $4,026 $4,026 Total Project Funding $3,100,000 $4,026 $3,104,026 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $3,100,000 $4,026 $3,104,026 Total Costs $3,100,000 $4,026 $3,104,026 Roofing - OCS ($1,367,660) - Project# 51010 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $4,497,067 $0 $4,497,067 2/3rds Net Debt Bonds $1,056,702 $0 $1,056,702 Transfer from General Fund $1,093,240 $1,367,660 $2,460,900 Qualified School Construction Bonds $1,600,000 $0 $1,600,000 Total Project Funding $8,247,009 $1,367,660 $9,614,669 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $8,247,009 $1,367,660 $9,614,669 Total Costs $8,247,009 $1,367,660 $9,614,669 62 Efland Cheeks Elementary- OCS ($4,590,085) - Project#50003 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $0 $2,439,308 $2,439,308 Transfer from General Fund $448,423 $2,150,777 $2,599,200 Total Project Funding $448,423 $4,590,085 $5,038,508 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $448,423 $4,590,085 $5,038,508 Total Costs $448,423 $4,590,085 $5,038,508 Kirk Vaughn reviewed background information for this item. Commissioner McKee said it was mentioned there was a design deficiency in the gutter system. He asked if fixing this is part of the pricing. Patrick Florence of Orange County Schools said the project at New Hope is a two-part approach. He said the first part includes the fagade and the gutters, and then the roof. Commissioner McKee said it is critical that the wall not be impregnated with water, and they will lose the whole building. Patrick Florence said the bid opening took place earlier in the day for Phase 1, but they will have to repost because there were only two bids. Chair Bedford said this is a good example of what would happen if the Board chose to go project-based for bond funds. She said it points out that staff will have to work on the timing of bringing items forward. A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to approve Budget Amendment #9-A for Orange County Schools to reallocate capital funds from a variety of existing capital projects to fund roofing work at Orange High, a roof replacement at New Hope Elementary, and interior renovations at Efland Cheeks Elementary. VOTE: UNANIMOUS 7. Reports None. 8. Consent Agenda • Removal of Any Items from Consent Agenda • Approval of Remaining Consent Agenda • Discussion and Approval of the Items Removed from the Consent Agenda 63 Chair Bedford said that on item 8-b, there was a typo in the dollar amount. She said that the correct amount is $30,255. A motion was made by Chair Bedford, seconded by Commissioner McKee, to approve item 8-b with that change. VOTE: UNANIMOUS A motion was made by Commissioner McKee, seconded by Vice-Chair Greene, to approve the remainder of the consent agenda. VOTE: UNANIMOUS a. Minutes The Board approved the draft minutes for the April 2, 2024 BOCC Meeting as submitted by the Clerk to the Board. b. Fiscal Year 2023-24 Budget Amendment#9 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 2023-24. c. Lease Renewal for 110 E. King Street to the NC Department of Adult Correction The Board: 1) reviewed a lease renewal to the NC Department of Adult Correction for 110 E. King Street, Hillsborough; 2) adopted the resolution approving the lease renewal; and 3) authorized the Manager to sign the lease renewal upon final review by the County Attorney. d. Approval of Chromebook Lease Purchase Agreement for Orange County Schools The Board adopted a resolution approving the Orange County Schools District lease agreement to purchase Chromebooks. e. North Carolina Local Government Commission Audit Contract with Mauldin &Jenkins, LLC (Second Renewal Option) The Board: • approved the second of two one-year renewal options for Mauldin & Jenkins, LLC to perform full audit services for Orange County which includes financial, single audits and financial statement preparation; and • authorized the Chair and Finance Officer to sign the North Carolina Government Commission audit contract on behalf of the BOCC pending staff and attorney review. f. Comment Letter Addressing Duke Energy's Proposed Carbon Plan Integrated Resource Plan Submitted to the North Carolina Utilities Commission The Board joined regional local government partners as a signatory to a joint comment letter addressing Duke Energy's proposed Carbon Plan Integrated Resource Plan (CPIRP), which was submitted to the North Carolina Utilities Commission on August 17, 2023. g. Second Reading - Emergency Services Franchise by Ordinance — Providence Transportation, Inc. The Board approved, on Second Reading, the granting of a franchise agreement by ordinance to Providence Transportation, Inc. and the Franchise Agreement under which they will operate. h. Procurement of Eleven (11) Portable Radios for Emergencv Services The Board approved the purchase of eleven (11) backup portable radios for the Public Safety Communications Division of Emergency Services. i. Contract Amendment for Extension with Tradebe Environmental Services, LLC 64 The Board approved and authorized the County Manager to sign a contract amendment with Tradebe Environmental Services, LLC for the disposal of Household hazardous waste materials for an additional two (2) years. j. Orange County Staff Working Group (SWG) By-Laws Amendments The Board approved amendments to the Orange County Staff Working Group (SWG) By-Laws. k. Request for Public Right-of-Way Dedication and Ultimate Public Road Addition to the State Maintained Secondary Road System for Wolf Creek Trail The Board authorized the County Manager and the Orange County Planning Department to sign an exempt subdivision plat recording a North Carolina Department of Transportation (NCDOT) right-of-way to accommodate a future street named Wolf Creek Trail within the Wolf Creek Subdivision, which is primarily located in Chatham County. I. Amendment of the Boundary Lines Between the Back Creek Protected Watershed and the Upper Eno Protected Watershed on PIN 9835-67-1605(711 Faith Way Road, Mebane) The Board recognized an amendment to the Back Creek Protected and Upper Eno Protected Watershed boundary line on the parcel Orange County Parcel Identification Number (PIN) 9835- 67-1605 (711 Faith Way Road, Mebane, Cheeks Township) to reflect a ridgeline professionally surveyed on the property in 2024. m. Boards and Commissions —Appointments The Board approved the Boards and Commissions appointments as reviewed and discussed during the May 14, 2024 Work Session. 9. County Manager's Report Bonnie Hammersley reviewed the agenda items for upcoming BOCC meetings: Projected May 23, 2024 Budget Work Session Items Fire Districts County Departments' Recommended FY 2024-25 Budgets Discussion of Bond Referendum Projects Projected May 28, 2024 Budget Work Session Items County Departments' Recommended FY 2024-25 Budgets Projected May 30, 2024 Budget Public Hearing AND Work Session Items Budget/Capital Investment Plan Public Hearing Review of Upcoming Boards and Commissions Appointments Commissioner Richards asked where the study stands with the Sheriff's Office. Bonnie Hammersley said the recommended budget does not include any staffing changes. She said the consultant has been chosen and should come back to the Board in the fall. 10. County Attorney's Report John Roberts said most of the bill filing deadlines have passed, except for elections- related laws, resolutions, and a few other technical kinds of laws. He said going forward, the legislature will be working on a couple hundred bills filed in the short session, plus everything that made crossover in the long session last year. Chair Bedford asked John Roberts to keep an eye on the mask bill. 11. *Appointments None. 65 12. Information Items • May 7, 2024 BOCC Meeting Follow-up Actions List • Memorandum — Financial Report - Third Quarter FY 2023-24 and American Rescue Plan Act Update 13. Closed Session None. Adjournment A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to adjourn the meeting at 9:53 p.m. VOTE: UNANIMOUS Jamezetta Bedford, Chair Recorded by Tara May, Deputy Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board