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HomeMy WebLinkAboutMinutes 05-28-2024-Budget Work Session 1 APPROVED 915124 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUDGET WORK SESSION May 28, 2024 7:00 p.m. The Orange County Board of Commissioners met for a Budget Work Session on Tuesday, May 28, 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene, and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna Richards COUNTY COMMISSIONERS ABSENT: None COUNTY ATTORNEYS PRESENT: None COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Bedford called the Board of County Commissioners meeting to order at 7:00 p.m. All commissioners were present. 1. Discussion of County Departments' FY 2024-25 Recommended Budgets The Board reviewed and discussed FY 2024-25 recommended departmental budgets. BACKGROUND: The County Manager presented the FY 2024-25 Recommended Operating Budget at the Board's May 7, 2024 Business meeting. Since then, the Board has conducted one public hearing on May 14, 2024 to receive residents' comments regarding the proposed funding plan. At its May 16, 2024 budget work session, the Board discussed recommended FY 2024-25 Outside Agencies funding and recommended budgets for Chapel Hill-Carrboro City Schools Board of Education, Orange County Schools Board of Education and Durham Tech Community College. At its May 23, 2024 budget work session, the Board discussed the recommended FY 2024-25 budgets for the Fire Districts, as well as three departments (Sheriff's Office, Equity & Inclusion, and Library Services) that were not able to attend this May 28`" budget work session. Tonight's work session offers the Board an opportunity to review and discuss the recommended budgets directly with County departments and the Sportsplex within the structure of Functional Leadership Teams, including operations, capital, and department fee schedule change recommendations. Functional Leadership Teams: The following Functional Leadership Teams are scheduled to attend tonight's work session: Public Safety • Courts • Criminal Justice Resources • Emergency Services • Non-Departmental 2 Human Services • Aging • Alliance Health • Child Support Services • Health Department • Housing Department • Social Services • Opioid Settlement Fund • Non-Departmental General Government: • Board of County Commissioners • Board of Elections • County Attorney • County Manager • Register of Deeds • Tax Administration • Non-Departmental Support Services: • Asset Management Services • Community Relations • Finance and Administrative Services • Human Resources, including Employee Pay and Benefits • Information Technologies • Non-Departmental Community Services: • Animal Services • Cooperative Extension • Environment, Agriculture, and Parks & Recreation • Economic Development, including Article 46 Sales Tax Fund • Planning and Inspections • Solid Waste • Sportsplex • Transportation Services • Non-Departmental 3 Travis Myren made the following presentation: Slide #1 ORANGE COUNTY NORTH CAROLINA Budget Work Session #3 County Departments May 28, 2024 Board of Orange County Commissioners Slide #2 Countywide Expense Reductions • Base Budget Decreases by Department General Fund . Department On Aging $36,066 Criminal Justice Resource Dept $10,247 County Attorney $7,660 County Manager $14,358 DEAPR $33,483 Emergency Services $117,368 Equity and Inclusion $18.177 Health $40,761 Human Resources $24,730 Planning $21,100 Tax $20,000 Community Relations $300 ORANGE COUNTY 2 tVORTH C.ARCILENA Travis Myren said that there were budget reductions to the base in every department. 4 Slide #3 Countywide Revenue Changes • Sales Tax Collections including Medicaid Hold Harmless ➢ FY2024-25 budget at 34% increase over FY2023-24 projections Sales Tax Collections $50,000,000.00 18 36% 20.00% $45,000,000.00 $43,39Q78U $42,690,035 $44,139,012 $40,000,000.00 14.14' $37,996,379 15.00% $3.5,000,000.00 $ .101,943 $30,000,000.00 $27,844,579 $28,126,263 10.00% $24,409,044 $25,678,026 $25,0011000.00 $20,000,000.00 5.00% $15,000.000 00 $10,000,000.00 0.00% $5,000.000.00 $0.00 -5.00% 2017 2018 2019 2020 2021 2022 2023 2024 Prof. 2025 Budget Sale$Tax Collections —Change Fran Prior Year COUNTYORANGE 3 NORTH CAROLINA Slide #4 Countywide Revenue Changes • Medicaid Hold Harmless - Orange County's Foregone Article 44 sales tax revenue has always exceeded its historical share of Medicaid Expenses,which triggers an Annual Hold Harmless Payment. $25,000,000 $zo,000,000 Article 44 Sales Tax$that Orange County would have received. $15,000,000 y $10,000,000 $s,000,000 Orange Medicaid Expenses that $o _1 FY10 FY12 FY14 FY16 FY18 FY20 FY22 FY24 rxe9aa,�n„_g dare r,o..,ma Nc v airs&ae..a,, a Ha th aid H­„ 4 ORANG COUNTY NA 5 Slide #5 Countywide Revenue Changes • Medicaid Hold Harmless - Medicaid Hold Harmless $7.000,000.00 $6,655,046 M000,000.00 $5,299.278 $5,000,000.00 $4,500,000 $4,500,000 $4,000,000.00 E3,607,460 $3,909,528 $3,000,000.00 $2,885,272 $2,262,082 $2,254,250 $2,000,000.00 $1.000.000,00 $0.00 2017 2018 2019 2020 2021 2022 2023 2024 P.j. 2025 Budget •Sales T_Collections ORANGE COUNTY 5 N"RTH CAROLINA Travis Myren said that there is a loss expected along with some growth for next year. He said that loss is expected at $2.2 million and are putting steps in place to end the year breaking even. He said this is the difference between if the county would have had to pay for their share of Medicaid costs. He said that for many years Article 46 sales tax increased, but it is now expected to decrease, and expenses will increase. He said that is due to new rates the providers are being paid as being a Medicaid provider and that is showing up in costs now. Slide #6 Countywide Revenue Changes • Budget Assumptions —Tax Base History Percent Change in Assessed Value Real,Personal,and Motor Vehicle So 19.76% $0 18.60% So 12.66% $0 5.91% $0 2.74% .18% 1.37% 1.08% 0'94% % 67% 2.02% .46% So 1554.54% 2.07% FV2006 FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2027 FY2028 FY2019 FY2020 FY2021 FY2022 H2023 FY2024 FY2025 -Change from Prior Year �1 ORANGE COUNTY 6 NOR-FH CAROLINA 6 Slide #7 Countywide Revenue Changes • Budget Assumptions —Tax Base History ➢ 2.46%increase over FY2023-24 Budget ➢ Sales ratio as of January 2024—63.9% Property Tax Base-Assessed Value Real,Personal,and Motor Vehicle $25,000,000,000 23,316,128,501 $20,000,000,000 $16.000.000.000 $10,000,000,000 $5,000,000,000 $0 FY2005 FY2006 FY2007 FY2005 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 ORANGE COUNTY 7 NORTH CAROLINA Slide #8 Countywide Revenue Changes • Budget Assumptions - Tax Rate History — Countywide tax rate increase 2.81 cents County Tax Rate History 120 00 99.80 100 W 95.00 88.00 85.80 87.80 86.79 81.87 83.12 83.58 86.34 s0m IG0.60 4U 0� zn uu 0.00 FY2005 FY2006 FY200] FY2000 FYZ009 FY1010 FV2011 FY2012 FY2013 FY2019 111O15 112016 112017 11Z018 112M 112020 FY2021 FY2022 1Y2023 FY2024 FY2025 ORANGE COUNTY 8 NORTH C.AROLINA Travis Myren said that the orange bars in slide #8 were revaluation years when the base tax rate was revenue neutral. Slide #9 Countywide Revenue Changes • Budget & Finance Interest Income $2,500,000 $z,o00,000 $2,000,000 $1.809,873 1,800,000 $1,500,000 $1,158,576 $1,000,000 $800,469 $798,663 $50000 $437,172 $151,392 ■ $84A05 $0 $17,7oe - rY2016 FY2017 rvz°ta FV2019 FV2020 FY2021 7Y2022 FY2023 FY2024 Prof. FY25 Budget ORANGE COUNTY 9 NORTH CAROLINA Travis Myren said interest rates being higher has increased revenues with investments. Slide #10 Courts — page 120 Total Amount($)Billed to County $zoo.00° $1Bo,a5o $180,000 — Courts Furniture and Raised $150Doc $140,000 Flooring - $24,000 $12°.000 $115,155 • Funded with Capital Reserve $too Do° $80,000 $60,000 $54,534 $59,414 1 — Juvenile Justice Facility Charges — $'°°°° $27,323 $152,100 $20,DOO $1.220 $0 17-18 18-19 19-20 2021 21-22 22-23 23-24 YTS • Raise the Age—December 1, 2019 • Rate increase from$130 to$150 per day Number of Admissions and Bed Days effective July 1, 2023 20 19 19 131317 1400 a 18 16 200 16 E 14 11315E the Age Effective 853 1000 O • Statewide Average Length of Stay 12 2-a-2org ° B00 m 27 days for cases not transferred to Superiors 10 Court 8 447 501 600 0 177 days for cases transferred to Superior Court r'—, s 5 400 E 24 ❑ 0 ? 6 2, 1 I 0� Z 17-1B 19-19 19-20 20-21 21-22 22-23 23-24YTD Axis Title 10 �#of Bed nays -#of Distinct Juveniles Commissioner Fowler asked if the inmates that are waiting for Superior Court are more serious offences. Travis Myren said those are very serious offences. Commissioner Richards asked if the number of youth went up. 8 Travis Myren said the number has stayed about the same, but the average date of stay is driving the number of bed days higher. Commissioner Richards asked if it was consistent with last year. Travis Myren said the raw numbers are the same. He said he does not think they were referencing stays in juvenile detention, but this represents the influence of longer stays. He said the budget increase represents the increase in longer stays. Commissioner Hamilton asked if longer stays are related to not enough judges to hear cases. Travis Myren said he would get back to the Board on that answer. Slide #11 Criminal Justice Resource Clinical Referrals and Treatment/ReleaseRate 450 81% 90% 400 Department - page 121 7IF '9% 7Dw so% 350 67% 67% 70% 300 60� #Assessed — Temporary personnel for clinical 250 50% assessments in Detention Center 200 40% t%Provided $20,992 funded as part of Maintenance Treatment& 150 30% Released of Effort 100 20% 50 10% ifl — Local Reentry Program o o% FV2017-18 FY2018-29 FY201420 FV2020.21 FY2021-22 FV2022-23 FY2023-24 FY202425 • Funded by$150,000 annual grant over 6 years Pr°I Badpe1ed • Grant has not increased overtime • $20,000 added to supplement shortage of Deflections and Diversions from Criminal Justice System grant funds Soo Lantern Prefect ❑eo 2021 450 Youth Deflection — Contracted Services 400 Nov 2021 • Dispute Settlement Center-$107,200 350 or P-Arrest - Increase of$10,000 300 Diversion Jury • The Compass Center-$104,700 250 2019 No Increase 200 Street Outreach 1 LSO (SOHRA➢I-Deo 2020 100 50 ® Policing Mental nt.l I Heath 0 COIlaberali0n 1 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24P 1 FY2024-25 June 2023 Budgeted Travis Myren said that they have added programs to project 450 diversions for next fiscal year. He said that would manifest in pre-trial bookings. He said that a quantifiable point is that they never see the detention center. He said that a referral to a diversion program is a major benefit. 9 Slide #12 Criminal Justice Resource Department — page 121 Pretrial Bookings by Month 250 200 150 100 50 0 January February March April May June July August Septemher October November December -2019 -2020 -2021 -2022 -2023 -2024 ORANGE COUNTY 12 NORTH CAROLINA Commissioner Portie-Ascott asked about the Criminal Justice Resource Department's plan for ensuring that staff receive needed training despite a recommended cut in their training budget. Travis Myren said the training reductions were based on a look at previous years of spending and if there is a difference line-item for credentials or certificates, those are still included. Vice-Chair Greene said she wanted to highlight the successes of this program. She said the chart says a whole lot and she wants to make sure that it is noted that they are using the bench card now. She said that numbers of expungements are going up and those are real community benefits. Commissioner Richards asked about the reduction of one person and if that is the impact shown. Travis Myren said the temporary personnel will make up for the reduction from full-time to a half-time position. Commissioner Richards asked if temporary is the answer. Travis Myren said it may be an ongoing need, and if that becomes apparent, they will think about a permanent resource there. 10 Slide #13 Overtime Emergency Services - 1,600,Ooo 7,529.073 1,447,491 page 144 1,400,000 1,281,050 1,200,000 1,110,403 1,000,000 — Overtime increase to reflect actual 800,000 spending-$408,633 600,000 Higher hourly rates with step program 400,000 Modest increase in hours 200,000 0 FY 22 Actual FY 23 Actuala FY 24 To d.te FY 25 R--d — Peer training premium -$35,838 Adds$4.31 per hour for Telecommunicators,$0.89 for Paramedics,and$0.71 for EMTs while serving as Operations Total trainer 1,800,000 1,664,965 Expands capacity and hiring efficiency 1.600,000 1.402,583 1,400,000 1.333,182 — Cost of Supplies and Services 1,213,287 1,185,281 pp ,.29°.090 $134,764 increase for medical supplies 1.000.000 $45,000 increase for State Medical Examiner due to rate increase from$1,750 to$3,625 e00,o00 600,000 — Mobile Crisis 911 Counselor 400,000 • $19,920 increase for services 200.000 13 0 FY 21 Acluals FY 22 Actual FY 23 Actuel9 FY 24 To date FY 25 Rew —d Travis Myren said that the county received a DHHS grant for the mobile crisis pilot program. He said that $173,000 in personnel expenses can be reduced for FY25, and those funds could be a source for potential budget amendment. Commissioner Portie-Ascott asked if the $117,000 factors in the reduction due to the grant. Travis Myren said that reduction was recommended before the knowledge of the grant. Commissioner Portie-Ascott asked how things will change with the reduction. Travis Myren said presumably there won't be a change because the department was not historically spending those funds. Slide #14 Emergency Services - page 144 EMS Annual Call Volume I Demand Emergency Medical Services Charges $6,000,000 30,000 %s ep a 26,500 35.209.OW 25,000 24,000 25,00 $6,000,000 xpe9pa9 22,306 20 00D 19,3]8 $4,000p00 9aB3B,att f9.9]9,997 53,9Y9A99 15,50215,52815,89d f32a1.1] B ba?oo 99a 15A00 13.807 14.159 14,894 $3,000,000 13,132 12,569 sx,9z+s97 10.000 52,000,000 5,000 +07 210 15.6 19 a $1,000,p00 i4 I. 5.2 d1 02 2.9 FY2013 FY2015 FY2017 FY2019 FY2021 F+'202223 82wge5 Fy 207-15 FY 2W6-17 FY201&19 FY202&21 FY2M-23 FY202425 9udpt 14 ORARN HE COUNTY 11 Travis Myren said that EMS calls appear to be leveling off from the highs during the pandemic. He said that a lower number of calls also results in less revenue. Slide #15 Emergency Services - page 144 — EMS rate increases to 175%of Centers for Medicare/Medicaid Services(CMS)Base Rate CMS Base Rates 2024 Durham Forsyth Guilford Mecklenburg` Orange Wake Recommentletl XARGE TYPE Base Rate Rate %of CMS Rele %ofCM4 Rafe %of CM3 Rafe %ofCM4 Rale %of CMS Rele %of GMB ALB $500.63 $977.00 195% $674.36 135% $1,001.26 200% $1,194.00 238% $876.10 175% $750.96 150% ALS2 $706.78 $1,414.00 200% $976.05 138% $1,413.56 200% $1,194,00 169% $1236.87 175% $1,086.92 154% BLS $421.59 $822,00 195% $567.89 135% $843.18 200% $1,19400 283% $737.78 175% $632.39 150% Mileage $8.94 $17.00 190% $12.03 135% $17.88 200% $29.00 324% $15.65 175% $13.41 150% 5 ORANGE COUNTY Chair Bedford asked if the reductions to travel and training are due to greater access to Durham Tech. Kim Woodward, EMS Division Chief, said no. She said that they are using mitigation strategies for overtime expenditures. She said any time they send staff out for training, that's an overtime expense. She said to mitigate overtime, they would also reduce training. Slide #16 Aging - page 61 Unduplicated Participants 14.000 12,061 — Home and Community Care Block Grant 12,000 $41,769 increase in grant revenue 10,000 8,000 6,000 — Transfer from cash donations account 6,000 4,222 4.732 4,000 3,792 $75,000 directed to Operating Budget 1901 Balance of$594,000 in the fund before transfer 2,000 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 Proj Budget Calls to Aging Helpline Senior Lunch Program Meals Served S,Ooo 50,000 6,e90 45,000 7.0W 40,000 6,900 35,000 30,000 5,000 30,000 25,000 a,0ao 20,000 3,000 15,000 2,000 10,000 1— 5,000 FY16-IT FY17-18 FY18-10 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 t FY2021-22 FY2022-23 FY2023-24 Proj FY2024-25 Butlge[ Proj Budget 12 Commissioner Fowler asked if they receive $175,000 from Carol Woods. Travis Myren said that the annual donation is $175,000, and some is spent, and some is not. Commissioner Fowler asked why the funds might be saved. Travis Myren said potential one-time expenses, for example, a covered fitness outdoor area. Janice Tyler, Department of Aging Director, said that they wanted to save it for an outdoor fitness area. She said that they also want to use it for an employment specialist, and they had ARPA funds they were trying to spend down first. She said that another reason is that recently they also had CARES funds, and Family Funds that they wanted to spend first. Commissioner Fowler said it seems appropriate that it is being spent on things that Carol Woods benefits from. Vice-Chair Greene said there is a reduction in the municipal contribution to the nutrition program. Janice Tyler said that funds from Chapel Hill for the lunch program have been going consistently down for years. She said that they applied as an outside agency to the town, and they went to a combined application. She said that they really need the funds for volunteer connect and they will fund lunch with a grant. She said that Carrboro still gives some funding. She said that the County Manager has discussed creating a Memorandum of Understanding rather than doing the outside agency application. She said it does not make a lot of sense to apply as an outside agency. Slide #17 Alliance Health - page 68 Maintenance of FY i Changes to Alliance Managed MOE Funding Effo rt Allocation Budget • UNC Contract ($146,412)—Medicaid Exp. Managed by Alliance $894,682 KidScope ($15,000)—Medicaid Exp. Health MCO ($70,000)bottle tax Art Therapy ($27,600)—Out of Business Funding to County $517217 Club Nova $28,750—moved from Outside Agencies , Departments Freedom H. $11,228-moved from Outside Agencies • Caremore $77,460—increased costs to run apartments for MH Rehab Total Maintenance $1,341,899 El Futuro $83,848-moved from Outside Agencies of Effort Department Service Description Amount Criminal Justice Resource Office Case Assessment Specialist $ 69,038 Criminallustice Resource Office Mental Health Liaison for Youth $ 87,561 Criminal Justice Resource Office Temporary Clinical Position $ 20,992 Health Department Clinical Social Worker-Integrated Behavioral Health $ 128,120 Housing and Community Development Rapid Rehousing $ 84,506 Social Services Trauma Focused Therapist $ 50,000 Social Services Counseling for Families in Protective Services $ 22,000 Social Services Services for Residential Children in Foster Care $ 55,000 17 OTAL $ 517.217 13 Slide #18 Child Support Services - page 99 Percent of Cases Under Order 9400% 91.69% — Revenue increase-$219,244 92.00% 90,00% • Reimbursement is set at 213 of costs and not capped 8ea0% 8690% 86.00% 85.79% 86.00% 86,29% — Document Management System 84.00% • Required as Court System transitions to paperless e- 82.00% Courts 60.00% • $105,125 one-time implementation costs 78.00% • $47,426 ongoing subscription FY17-18 FY78-19 FYI 920 FY20-21 FY2-22 FY22-23 FY2023-24 FY2024-25 Prat Budget Percent of Current Support Collected 10o.00°r• 95.00% 90.00% 85.00% 80.00% 75.00% 72.47% 73.22% 73% 68.77% 70.00% 65.00% 60.00% 55.00 50.00% FY17-18 FYIB-19 FY19-20 FY20-21 FY21-22 FY22-23 FY2023-24 FY2024-25 18 Pmi &ud t Travis Myren said the subscription fees will likely increase and it would have usually transferred to IT but because of the reimbursement, it will stay with Child Support Services. Slide #19 Dental Care Patient Visits Health Department - page 164 8000 6,940 6,924 6,992 7000 650fi,131 6000 — Dental Health Revenue Increase-$150,301 S000 4,766 5.006 4,792 5,W0 • Mobile Dental Clinic fully operational 4000 3�940 3,804 3000 2000 — Medicaid Revenue Increase-$113,425 1000 • Medicaid access due to expansion 0 p "'; .r5• "5` "h "6. •.�• ^$. •��, •10 ryi• ,F`L' pQ 0J ,yo yyo ytio ,y yyo ,tio �,yo ytio ,,yo ;,yo a`�o ry°ti �ti5 — Environmental Health Tests • Increased demand for water quality tests • Cost recovery basis Dental Revenue by Source Total Number of Requested Water Samples per Fiscal Year from FY18-19 to FY23-24(as of A 5/24/2024) 700 R'=0,785 600 _ Medicaid Max. 500 Self Pay 271 400 35 300 200 100 �.... �.... 1 Insurance Medicaid 29% FY2018-19 FY2019-20 PY2020-21 FY2021-22 FY2022-23 FY2023-24 9% -Grand Total 404 319 349 326 649 593 19 Fiscal Year Travis Myren said the mobile dental clinic is fully operational. 14 Slide #20 Health Department - page 164 Personal Health Revenue by Source — Medicaid Expansion • Medical clinic has 1,752 patients assigned to Orange County Health Department Medicaid 71% Insurance • 416 are due to Medicaid expansion 20% — Data is not perfect Se„Pay • New adult patients may be assigned to the Orange si County Health Department but use a different provider as their Primary Care Physician • Others use the Orange County Health Department as their provider but have not designated the Health Medical Services for Uninsured, Department as their Primary Care Physician Underinsured, and Medicaid Eligible Clients: Number of Child Health Visits 1800 1600 1400 1200 1000 800 600 400 200 20 0 FY2021-22 FY2022-23 FY2023-24 Pro! FY2024-25 Butlg Slide #21 Housing Department - page 171 — Preserving the Long Time Homeowners — HUD Administration Revenue Assistance Program-$250,000 $80,889 from General Fund to HCV funded administrative expenses — Decommissioning Emergency Housing Assistance — Full year funding for Bridge Housing Program • Total awarded through course of program Funded through the Partnership to End • $13 million from ARPA Homelessness • $6 million from early pandemic grants $147,887 total cost;$58,514 County share • Elimination of associated regular and temporary positions — Urgent Repair Program • $20,000 General Fund increase — Contracted Services Total program funding$230,000 • Interfaith Council-$274,543 - Increase of$1o,o00 — Increase in Housing Choice Vouchers • Community Home Trust-$266,810 $683,478 increase in expense — Increase of$24,422 Catchup from 63 new vouchers from HUD in FY2023-24 — Front Desk Staffing at Southern HS 687 total vouchers available;640 under lease • $17,913 in temporary staffing �� 21 ORANGE COUNTY 15 Slide #22 Housing Department - page 171 Housing Choice Vouchers Under Lease Court-Scheduled Evictions Diverted 800 400 700 350 350 350 610 835 600 300 300 540 274 500 499 490 489 250 400 200 300 150 200 100 100 50 0 FY2016-17 FY2017-18 FY2016-19 FY2019-20 FY202621 FY2021-22 FY2022-23 FY202324 FV2024-25 0 PM. Budget2022-202a 2022-2023 Actual 2023-20249udgel 2023-2024 Projected 2024-2025 Budget • 47 voucher holders are currently conducting housing search ORANGE COUNTY 22 NORTH CAROLINA Commissioner Portie-Ascott asked why the number of evictions for the FY24 projection and the FY25 budget is the same (350). Travis Myren said that the FY24 budget goal was 274 but that it has increased to 350 at the year-end and they expect to do the same for next year. Commissioner Portie-Ascott asked what the strategy is to keep this if there is no additional eviction assistance. Blake Rosser, Interim Housing Director, said this was before they knew that there would be no EHA funding coming in, so he expects it to be quite a bit less. He said the request is$55,000 and there will be about $150,000 leftover. He said the current spend rate is $80,000 - $90,000 a month. He said they would have to scale it back somehow. He said they would have to create a strategy to stretch it out as far as possible. Chair Bedford said the county is going to add another attorney in the department and if that would increase the numbers. Blake Rosser said a second attorney will be helpful and they may be able to touch more people, but without the funds to pay funds in arrears to landlords, it is unlikely that as many landlords will be accepting agreements. He said the second attorney will also be for outreach, education, appeals, and other areas from eviction diversion. Chair Bedford asked if $163,000 is moved, would they have enough personnel to cover that work. Blake Rosser said there is no one right way to deal with it. He said one method is to reduce the scope and it is easier to handle by someone on staff. He said if they wanted to go full speed as they are currently, he would suggest that they use part of the funds on temporary personnel to help current staff. Chair Bedford said there will still be a Housing helpline, which will be a handout and referrals to CASA and other housing providers. Bonnie Hammersley said that before they received ARPA, they budgeted $70,000 in housing assistance. She said that puts it into perspective. She said that one of the things they need with eviction diversion is case management. She said that if they do not have the funds to 16 help, they can defer them to services. She said they also use the Housing helpline for a continuum of care used for the homeless. She said this is not just to give financial assistance. Blake Rosser said one of the primary functions of the Housing Helpline is coordinating interviews for the continuum of care entry. Chair Bedford said they knew this was coming, but it feels like they are only tackling the downstream immediate evictions. She asked if they could put some cash up stream for the folks that might need the one time a year rental or utility assistance. She said it is concerning to be at this point. Commissioner Hamilton asked what the criteria are for someone to receive eviction diversion assistance now. Blake Rosser said they must qualify with their income level and have a court date. Commissioner Hamilton said they have an eviction filing notice and they have a court date. She asked if the attorney would help them. Blake Rosser said yes and sometimes they have applied for emergency housing assistance. He said sometimes they meet the attorney for the first time at the court date. Commissioner Hamilton asked if someone still has to go to court if they are working with the attorney. Blake Rosser said they must appear. Commissioner Hamilton asked if there is anything done to help people dismiss the filings. Blake Rosser said that what his office can do is get an agreement with a landlord to dismiss the filing, but they do not have the authority to do it themselves. Chair Bedford asked if it shows on their record for seven years that they had the eviction. Blake Rosser said he would have to check on that and get the information to them tomorrow. Commissioner Portie-Ascott asked if the eviction of diversion is helpful to only those facing non-payment of rent. Blake Rosser said it is primarily for non-payment of rent. He said he does not think any payment would avoid an eviction for other causes. Chair Bedford gave an example of property damage. Commissioner Portie-Ascott wondered if there are holdovers where the lease has expired but the tenant is refusing to move. Blake Rosser said that would not be a case where emergency housing would intervene. He said he would double check but does not think that it would be for any reason other than non- payment. Bonnie Hammersley said they could get that information from the attorney. Commissioner Portie-Ascott asked what is the assistance that the eviction attorney will provide. Blake Rosser said that is still in discussion. He said one option is to limit assistance to only elderly households. He said if they do not have funds to pay for the arrears to landlords then they will likely proceed to eviction or possibly the attorney could get a moveout agreement. He said it would be up to them to collect the arrears on their own at that point. Commissioner Portie-Ascott asked if the landlord is working with the tenant, but there is no eviction filed, if they county would work with them. Blake Rosser said no. He said that is how they've been assisting for most of the life of the program. He said that individuals that could show ledgers in arrears would have them paid, even future months of rent, and the decision to scale that back was due to exhausting the funds that were left. He said they will end the year with maybe $150,000. He said that is why they have chosen this course. Commissioner Richards asked what the rapid rehousing program is for. Blake Rosser said the Rapid Rehousing program is through the Partnership to End Homelessness and those folks have higher service needs than those that would be referred to 17 diversion. He said that it comes with a case manager and is time limited to two years and hopefully they can get a voucher after that. Commissioner Richards asked who the program was from. Blake Rosser said the Partnership to End Homelessness. Chair Bedford said that vouchers aren't open to the general public, but just to the low income and homeless. Blake Rosser said that is correct and has been the practice since the pandemic. He said they hope to open the waitlist sometime this year. Chair Bedford asked if$173,000 would help at all. Blake Rosser said it always helps, but they would have to see how to stretch it as far as possible. Commissioner Portie-Ascott asked if Blake Rosser could find out the number of tenants who have multiple evictions who come to the county for assistance. Blake Rosser said he can try but they may not have that data. Commissioner Portie-Ascott asked if they find that the eviction remains on the history for seven years, would that change the strategy to ask for additional documentation or would they still have the eviction filed. Blake Rosser said that based on the funds, he does not know of any way to change the policy to assist folks before eviction that would not blow through the funds in a matter of weeks. Vice-Chair Greene said that was this Board's policy decision that was made last year when they realized they were running out of money. Commissioner Richards asked how the shifted contract services, such as Community Home Trust, are held accountable as outside agencies. Bonnie Hammersley said they are held accountable the same way and they must submit quarterly reports. She said that Community Home Trust has never been an outside agency because it is a quasi-governmental organization that was created by government. She said they come to the county and towns with the amount they need. She said that based on the agreement, everyone pays that amount because it has been agreed upon by everyone. She said it was in the group of outside agencies, but it is really a quasi-governmental agency. Commissioner Richards asked if they are measured against what the terms are in the Memorandum of Understanding. Bonnie Hammersley said the department director is responsible for that and there has been no amendment or changes to that agreement since she became county manager. Commissioner Richards said except that no elected is on the board anymore. Chair Bedford said that was the Board's choice. Commissioner Richards asked if that was incorporated into the agreement. Bonnie Hammersley said that she did not think it was incorporated into the agreement. She said they talked, and, in the end, it was really the same way of funding, and it possibly could be updated to reflect membership. Commissioner Portie-Ascott said she did not remember the conversation last year. Chair Bedford said it was before Commissioner Portie-Ascott became a commissioner. Bonnie Hammersley said the eviction requirement was because they were running out of money, and they chose that option because it let the funds remain the longest. Vice-Chair Greene said that they picked the middle option, because the high option would cost the county around $9 million. Commissioner Hamilton said she did not know the impact of an eviction filing on someone's credit. 18 Slide #23 Opioid Settlement Fund — page 202 • Expected to receive a total $12,296,586 over an 18-year period • Total recommended for FY2024-25 -$886,657 Opioid Name I d Amount Evidence-based Addiction Treatment July 1,2023-June 30,2025 $337,967 $337,967 (Lantern Project) Recovery Support Services July 1,2023-June 30,2025 $250,485 $250,485 (Freedom House) Reentry Program(NC FIT) July 1,2023-June 30,2025 $143,500 $143,500 July 1,2023-June 30,2024 Naloxone Distribution Manager Recommended $14,500 $53,500 $68,000 extension through June 30,2025 ORANGE COUNTY 23 NORTH CAROLINA Slide #24 Opioid Settlement Fund — page 202 - . . Name Project Period Student Health Action Coalition July 1, 2023 -June 30,2024 $64,200 $64,200 (SHAG)Syringe Service Program Reintegration Support Network Jan 1 —Dec 31,2024 $20,000 $20,000 Post-Overdose Response Team Jan 1 -Dec 31,2024 $244,020 $244,020 Grow Your World Jan 1—Dec 31,2024 $20,000 $20,000 Transition Support&Recovery Jan 1—Dec 31,2024 $20,000 $20,000 Harm Reduction Coordinator Jan 1,2024-Dec 31,2025 $108,025 $108,D25 Unallocated $1,525,444 $833,157 $2,358,601 Total $2,748,141 $886,657 $3,634,748 �1 ORANGE COUNTY 24 NORTH CAROLINA 19 Slide#25 Social Services - page 216 - Revenue increase in Economic Services- - Pilot Program to Establish Guardianship $1,183,564 $30,000 pilot program • Expands the State's Guardian Assistance Program by • Food and Nutrition Services and Medicaid serving children under age 14 • Uncapped revenue follows cost increases Guardians compensated for serving until child reaches18 - Parent Fees for Child Care Subsidy Expansion would serve 3-5 children • Parents charged co-pay based on income • $300.000 added to match demand and experience, - Cost increase for In-Home Aide Contracts not new participants Home based care and support • $110,204 added to match new costs,not new - Contracted Services-No change from Base participants • Interfaith Council-$75,000 • OCIM$103,915 • Soltys-$50,000 ORANGE COUNTY 25 NORTH CAROLINA Travis Myren said they track the expenses in slide #25 separately. Slide #26 Social Services - page 216 Medicaid Recipients Medicaid Recipients by Type Since Expansion Monthly Average Adding an average 247 per month since February 25,000 Losing an average 133 per month since February 23,000 20,062 19,645 20,020 20,252 20,366 20,362 2P,000 20.567 21,000 19,000 17,000 16,367 16,387 18,518 m 15,000 15,000 13,000 .0 10,000 11,000 E 9,000 5,000 7,000 5,000 0 �.�� NOV-23 Deo-23 Jan-24 FeU-24 Mar-24 Apr-24 Months .Expanslon •Existing Total Medicaid Total of 3,253 residents added due to expansion ORANGE COUNTY 26 NORTH CAROLINA Travis Myren said they expect about 5,000 people to be added to Medicaid. 20 Slide #27 Social Services - page 216 Households Receiving Food&Nutrition Services Average Number of Children Served per Month by Child Care Monthly Average Subsidy 10,000 800 9,000 726 730 700 700 8,000 630 615 610 616 613 600 7,000 6,053 5,818 5.7 S,932 6.000 5,690 5800 500 5,151 5,074 4,973 5,000 4,61 400 4,000 300 3,000 200 2,000 100 1,000 e ry �tim �tia 920 �titi v tiyro ORANGE COUNTY 27 NORTH CAROLINA Slide #28 Non-Departmental Appropriations - page 193 — Community Centers-five percent(5%) Increase from FY2023-24 • Rogers Road Community Center Total $105,138 • Cedar Grove Community Center Total $108,671 • Efland Cheeks Community Center Total $106,297 — Social Justice Reserve • $200,578 total • $13,091 increase from FY2023-24 ORANGE COUNTY 26 NORTH CAROLINA Commissioner Richards asked about the performance measures for childcare subsidies in the Department of Social Services. Nancy Coston, DSS Director, said it is important to understand that most child subsidy funds do not show in the budget because it is only showing the county dollars, but the federal budget increased. She said there was a decline in demand and now that is going back up. She 21 said that one of the reasons to pay the parent fee is to get parents engaged. She said they estimate that $6,000,000 of those payments go directly to providers. She said that the commissioners only see the fees charged for that but that the bulk is federal dollars. Commissioner Richards said one focus area is enhanced programming for at-risk youth. She asked if there is a measure for that or how many youth are being served. Nancy Coston said that one position has been charged with trying to get with all the different non-profits and pieces of youth programming. She said they want to target the funds to make sure they are coordinated to get to the kids that are most at risk. She said she thinks there must be some baseline work because they are meeting kids all the time that don't appear to be engaged in anything. Commissioner Richards said she had the same question with Alliance programs. She said that it looks like everyone has the same goal but are we leveraging and getting the results. Nancy Coston said that they've identified groups that are at risk, but they have to work on all of the different groups to determine who might be served and who might be left behind. She said that they really want to try to get ahead of that. Slide #29 Board of Commissioners - page 79 — No change to net County costs • Did not conduct base budget alignment or conference and training C.Itr.M postetl within two weeks ---T.199 ---P.j—.d Y100% --- -----____ _____ ___ ___ _____________ _____ _____-- 3 98% i 3 9r 94% 3 92% F 9 Goal:100%of contracts posted to document management software within two weeks of completion 8a% as% 84% 82% 80% 'lam, 119, 41 141 tiry~ 1? 161 141 41 1* 10, 1? *1 1* 41 41 119, 1$ 151, 41 "1 4 119� 1§0 10 4 e Katie rye 1oh 41 i• IiX �F CPI 6 61 41 4e, Fl, 'A' 1., i, P-V 41 0�1 e I?` 4R. 4 'A, 4 ,- c-V c,-�. P• ,& off, ,?- V. Fl, oa, �, 'r Travis Myren said any department headed by an elected official did not have a base budget reduction. 22 Slide #30 Board of Elections — page 81 0 Voter Registrations Processed 800'000 7e'0W — Reduction for fewer elections-$157,449 s000u 55Z4 50,000 40.000 30,409 — Battery backups at Election Sites-$30,000 30,000 23,855 9AOB eRs2 z,.3oo 20,000 • Consistent with resiliency goals in Climate Action Plan 10.000 Funded with County Capital Reserve e e 4 .,a 0p t — Reduction in revenue due to no municipal � ��� elections in FY2024-25-$91,750 Absentee Ballots Processed 40,000 15,035 35,000 3a,000 25,000 20,000 1s,000 15,000 10,000 szs9 s,sw s,0oa 3I2 653 465 445 fT.WSl6 Fl11g611 9Y31Mh18 W301&19 MSMY]0 9Y303P11 FRPt1-33 Fv1R133 FVN3}]e{YSp3439 30 P,q BWStt Commissioner Hamilton said she'd met with a community group that expressed concerns about security during elections. Rachel Raper, Board of Elections Director, asked if the concerns were for voters, precinct officials, or everyone. Commissioner Hamilton said voters and officials. Rachel Raper said one way they protect voters is to work with Emergency Services and open the command center so that all law enforcement and EMS partners are aware of what is going on during elections. She said they also work with the Sheriff's Department and local law enforcement to increase patrols around polling locations. She said they review for any patterns. Chair Bedford asked if Chapel Hill puts their bond on the referendum if they would pay the county. Rachel Raper said a little, but it would be a small amount. Slide #31 County Attorney — page 112 — Base budget reduction-$7,660 Can be absorbed in litigation May need budget amendment if any litigation occurs Legal Review Completed in<10 Days Sex 9s% 94% 93% 92% 9% 1 9096 89% FY2021-22 FY2022-23 FYM23-24 Wco fY2024-25 e11 kp,5 ORANGE COUNTY 31 NORTH CAROLINA 23 Slide #32 County Manager— page 114 — Temporary employee and intern reduction - — Arts Commission and Eno Arts Mill $27,559 $22,886 increase in Eno Mill and State grant revenue Accept$25,000 donation from the Arts Alliance • Moves Grants and Operations Coordinator to more — Operating budget for Strategic Planning stable funding-$42,944 net after donation Manager-$10,000 Expenses funded through Occupancy Tax • Currently frozen but may proceed with recruitment for summer work—Strategic Plan Performance Measures — Climate Action Plan Initiatives • $30,000 Central Pines grant support • $3,500 for Electrify program with Central Pine • $17,669 for advertising,energy efficiency kits, education,training materials • Funded with Climate Change Mitigation Project • Leaves$525,000 for grant awards ORANGE COUNTY 32 NORTH CAROLINA Vice-Chair Greene read some of the highlights and accomplishments made by the Arts Commission in the previous year which were included in the recommended budget document. Slide #33 Register of Deeds — page 209 — Slight inflationary increases $2,300 • Credit Card Fees,Postage and Office Supplies Register of Deeds Revenue $3,500,000M $3,328,92029 $3,000,000.00 $2,500,000.00 $2,288,828.98 $2,176,404.90 $1 910 935 12 $1,907,297.53 $2,010,785,02 $1967,D0000 $1,967,000.00 $2,000,DOO.DO $1,801,353,02 $1,500A000 $1,000,000.D0 $500,0000 $0.00 2017 2018 2019 2020 2021 2022 2023 2024 P J. 2025 Budget �1 ORANGE COUNTY 33 NORTH CAROLINA 24 Slide #34 Tax Administration — page 227 — Printing costs associated with revaluation - $36,054 • Funded with County Capital Reserve — Revenue from Towns for collecting property taxes and stormwater fees-$79,740 • Based on 0.5%of amount collected • Rate is under review for potential proposed change for Board consideration ORANGE COUNTY 34 NORTH CAROLINA Slide #35 General Government • Assessed Home Value by Tax Jurisdiction — Based on 2021 Revaluation — NCDOR notice that median sales assessment ratio 63.9% at the end of 2023 Jurisdiction #of Qualified 2024 Median Assessed Median Sales Price Assessed Value as Sales* Value %of Sale Price Carrborc 491 $396,700 $582,000 68% Chapel Hill 1,165 $451,750 $660,000 68% Durham 0 $234,300 NIA NIA Hillsborough 538 $270,250 $437,000 62% Mebane 525 $251,100 $375,000 67% Unincorporated OC 4,634 $269,700 $465,000 58% ORANGE COUNTY 35 NORTH CAROLINA 25 Slide #36 Asset Management Services — Utititycosts page 75 $1,8KO wW $1 600600 $1 400600 - Increased cost of utilities $12M,10M $193,000electricity $100 �,2K woa $22,053 water $000,00 $53,655 natural gas $600,000 $ $400600 S2a0p00 - Maintenance Contract Increases $0 1 Y 016-17 1 r 17-13 FY201&19 1 v 01s20 FY2Q20.21 Fr2021-z2 Fr 2-23 FY202a24 FY2024-25 $125,000 for generator inspections,fire sprinkler Prq s.ngel inspections,HVAC control support .ELECTRIC" .WATER .NATURAL Monthly inspections of fire extinguishers,emergency lighting,exit signs %of Work Orders Completed within Time Standards - New building operating costs for Southern 0 - Branch Library and Skills Development 5 e6°,a 50% Center 50 $238,189 total cost,$146,303 County share 40°% Custodial services,utilities,building operations 30°% 20°r 10°% 0% 36 FY2021-22 F=2-23 Fv2o23-24Pmj FY2024-25eudgeled Chair Bedford asked if Asset Management has a plumber. Travis Myren said no. He said that the county doesn't have skilled trades employees and work is done on a contractual basis. He said that landscaping is usually done by their staff. Alan Dorman, Interim Asset Management Services, said they have an HVAC technician. Commissioner Fowler asked why completed work orders were so low this year. Travis Myren said the HVAC technician position has been vacant for a long time and that contributes to the number of work orders that haven't been closed. Slide #37 Community Relations — page 103 - Budget alignment reduction-$3,300 Social Media Outreach Metrics 5.000 4.500 4.000 3.500 3.000 2.500 2.000 1,500 1,000 500 2021-2022 Au W 2022-2023 AIUM 2023-2024"pt 2023-2024 Projected 2024-2025 13UdgO —F—b.1, —105Wgp —Y0u7U0e 5uU5Cf15er5 �NtJ/51etleI5UWuldef5 �1 37 OR OR H CA COUNTY 26 Travis Myren said of the social media metrics on slide #37 that Instagram is the highest gainer, but Facebook remains the most popular. Slide #38 Finance and Administrative Services — page 155 — County contract for telephone services- $125,000 Electronic Payments as Percentage of Total Disbursement 90% — Temporary and Contract Services increase to 80% complete critical functions during audit 70% workload surge-$51,946 60% 50.0% 50% 40% 30°k 20% 10% 0% FY21-22 FY22-23 FY23-24 Proj FY24-25 Budget 38 ORARNGE�AROILINA COUNTY Slide #39 Human Resources — page 176 ANNUAL TURNOVER RATE 25.00% — Department budget realignment-$41,230 20-00% 15.00% — Employee wages and benefits • Four percent across the board wage increase 1000% 5.00% • Five percent increase for health insurance,no increase to employee contributions 0.00% FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 Proj. Budget • Seven percent retirement contribution increase for general employees and six percent for law enforcement Is YEARS OF SERVICE • Living wage increase from$16.60 to Oto5 6to 10 11 to 15 16 to 20 21 to 25 26 to 30 31+ TOTAL $17.65 20.30 184 21 0 0 0 0 0 205 31-40 146 46 31 5 0 0 0 22B 41-50 115 63 34 26 16 B 0 262 51.60 95 49 23 35 23 15 5 245 61-70 25 28 9 22 8 7 3 102 71+ 1 1 0 1 0 0 0 3 TOTAL 566 208 97 89 47 30 8 1045 ORANGE COUNTY 39 NORTH C:AROLINA 27 Travis Myren highlighted the high number of employees with less than 10 years of service. He said retaining employees with experience and knowledge is important. Slide #40 Information Technology — page Service Desk 180 Complete 90%of routine calls for service within 18 hours 92% 90% 90% 90% 88% 87% 87% Software subscriptions, maintenance and 80% licensing -$456,255 84% 82% 80% 79% 7% 1 76% 74% 72% 2021-2022 Actual 2022.2023 ACNal 2023-2924 Budget 2023-2024 2024-2025 Budget Projected Cyber-Hygiene Score 860 850 840 820 800 780 766 789 760 749 740 720 700 680 40 FY2021-22 FY2022-23 FY2023-24Proj FY2024-25Budgeted Travis Myren said the Cyber-Hygiene Score benchmark for government is 710 and the county is at about 750. Commissioner McKee asked for more information about the score system and criteria. Robert Reynolds, Chief Information Officer, said it is an algorithm-based score and it reviews posture from internal and external networks, defense mechanisms, any recent breaches, security awareness training, and anti-viral defenses. He said that the score is a subset of the security posture. Commissioner McKee asked how the county might go from a 750 to a 780. He said that the county is under attack all the time. He said this concerns him more than anything else. Robert Reynolds said he agrees with the concern. He said the numbers will ebb and flow. He said the art is to keep the ebbs and flows as constant as possible. He said that could be an updated firewall patch, patching of endpoint devices, all of that is taken into consideration and that is how the number is developed. Commissioner Portie-Ascott asked how the reduction in training affects the department. Robert Reynolds said he has planned for the possibility of getting training at low- or no- cost to offset any training courses that they may not be able to participate in. Travis Myren said they carry cyber insurance too, but prevention is the preferred route. Commissioner McKee said he appreciates all they are doing because it is on the news and there are entities that have had devastating attacks. 28 Slide #41 Animal Services — page 69 10,000 Animal Control Responses 9,000 — Animal Control Revenue—($76,540) 8,000 7,000 6,1796,024 5,941 • Services provided to Towns on a cost recovery basis 6,000 sss0 4,864 4 509 5,000 3,931 3,900 — Increase cost of supplies -$7,911 4,000 3,000 2,000 — Animal Control equipment -$3,045 1,000 • Funded with County Capital Reserve r�B„-4nzo 4 s�B s-tsraBt��P�zo 7-ta�B 9�aBt¢:B�Paz n -u�B�-:3�zoz3:4P�zoz4u Pre1 Budget Subsidized Spay and Neuters 800 723 sss 700 600 508 SOD sae 400 316 300 200 100 0 FY201B-17 FY2017-18 FY201819 FY2019-20 FY2D2D21 FY2021-22 FY2022-23 FY2023-24 FY2024-25 41 PIA Budget Travis Myren said they provide animal control services to the towns. Slide #42 Animal Services — page 69 Animal Shelter Admissions Live Release Rates 2000 � — uo% 1,BaD i 96% ys--y3 1,600 100%1,414 ' 90% 90% 1, 1,400 �92% 92% 92% 92% ,1961,232 1,2431250 1250 80% 1,200 1,37 1,151 79% 80% 81% 82% 1,237 1,000 60% 1,0. tC.. tC.h B00 Dogs Dogs 612 851 W0 --*--Other 4096 - Other 400 zo% 200 - o% ,49 ORANGE COUNTY 42 NORTH CAROLINA 29 Slide #43 Cooperative Extension — page 107 Farmers recieving sustainable agriculture technical assistance and — Adds 20% Livestock Agent participating in field days • Reimbursed by Durham County-$17,000 71) 00 60 54 — Farm Technician for Breeze Farm Incubator- 60 40 39 $18,000 40 • Funded in Article 46 Sales Tax 30 20 — Contract Personnel Budget Alignment— 10 ($10,250) ° FY2021-22 FY2022-23 FY2023-2024 Proj FY2024-25 Budg • Pays university for Cooperative Extension staff Resident Incubator Farms FY21-22 FY22-23 FY23-24 FY24-25 Notes Humble Umbel Successful full-time operation,6 employees,seeking to purchase a farm Full Circle Flowers Resident farmer 3 years,leased a farm site,successful full-time operation Slow Burn Startup and growing Monks Produce Startup and growing Viriditas Starting July 1,2024 Total 2 4 3 4 Slide #44 Recreation Program Enrollments Department of Environment, 9,808 6,101 &216 Agriculture, Parks and Recreation 8,10, — page 126 7,000 5,906 6,000 5,000 — Recreation Fee increases 4,000 3767 • Many not adjusted since 2009 3,000 • Average 22%increase across all Recreation Fees 1,965 • Increase in expense$48,368.offset by$52,038 2,000 increase in revenue 1,000 — Higher enrollments and expansion of FY2020-21 PY2021-22 PY2022-23 FY2023-24 Projected FY2024-25 Budgeted Recreation Programming Recreation Division Cost Recovery • Expense and revenue increase of$34,138 60% 52.7% • Adding programs for yoga,golf,tennis,and chess 49.0% so% — Increase in Park Facility Rentals—$13,440 40% • Blackwood Farm Park 30% • Fairview Park 19.3 • David Price Farmers Market Pavilion 20% 10% 44 0% FY2020-21 FY2021-22 FY2022-23 FY2023-24 Projected FY2024-25 Budget 30 Slide #45 Department of Environment, Agriculture, Parks and Recreation — page 126 — Recreation Fee increases • Many not adjusted since 2009 • Average 22%increase across all Recreation Fees • Increase in expense$48,368;offset by$52,038 increase in revenue City of Town of NMI Orange Buncombe Durham Chapel Hill Alamance County Iredell County (Current) $30/half day Res. $30-105 Res. $35-50 Res. $30/4 hours Res. $45/all day Res. $25/half day Res. Shelter $75-100• $45-120 Non-Res. $56-80 Non-Res. $40/4 hours Non-Res. $15/hr-$100/day $35/half day Non-Res. $40/all day Res, Rental Per day $50/all day Non-Res. $30/half day Non-Res. $45/all day Non-Res. Vendor Fee $25 $25-35 $50* $15* $75, $25/booth $20/booth $100 deposit, Vendor fee via Vendor fee via *Note: $50shelter Community Arts Vendor fee via Environmental deposit Environmental Health Health and Culture 45 Slide #46 Department of Environment, Agriculture, Parks and Recreation — page 126 Hillsborough Orange County OC Sportsplex Christian New Hope Camp Master's Garden Orange Orange Schools (Proposed) (Current) El Academy $231/month plus $322/month plus $225/month plus $225/month plus Afterschool additional additional additional $232/month additional $160/month $125/month registration fee registration fee registration fee registration fee Tiny Tots Dream Catchers OC Sportsplex Master's Garden Orange (Proposed) $275/month plus $475/month plus $507/month plus $375/month plus Preschool additional additional additional additional $190/month $155/month registration fee registration fee registration fee registration fee 46 ORANGE -I C_.ARC L COUNTY INA Commissioner Hamilton said she has concerns about how fee increases impact the lowest income residents. She asked how fee increase decisions are made keeping that in mind. She said that she understands the need to adjust fees. 31 Travis Myren said one way to track is to monitor enrollment figures to determine if fee increases are affecting enrollment numbers. He said they can monitor that and if they are tapering off, they could perhaps attribute that to a fee increase. Commissioner Hamilton said that also depends on how many children are in the family that determines the impact. David Stancil, DEAPR Director, said that the county is typically the low-cost provider. He said that they have done some fee increases over the years. He said they typically do a market analysis and the projected value. He said that they are well under the charging rates from other providers. Commissioner Hamilton said she wants to make sure that pre-school and after-school are given priority over other recreational programs. She asked that staff pay attention to that. Travis Myren said none of the programs are means-tested either and that would be the other way to get at the population service. Chair Bedford said there are some scholarships available through DSS. Travis Myren said they aren't analyzing the ability to pay when they provide scholarships to DSS clientele. Commissioner Portie-Ascott asked what the 4% reduction in base operations equates to. Travis Myren said that is based on what they had been spending over time and it was an accumulation of different line items where the underspending was occurring. Slide #47 Small Business Grants Economic Development — page 60 S4 134 51 50 47 42 40 37 31 32 Department costs funded in Article 46 30 27 26 ■Applicationsz3 •Approved zD 20 — Overhead cost increase to General Fund- $70,025 D 0 Fnnzs-zo r:ozwzz wzazl-zz vzazz-za Anual Fvzozsz4 Pvi erzazazs euaat Agriculture Enterprises Grants 30 25 25 20 19 16 17 17 15 ■Applications 12 12 ■Approved 10 10 10 5 47 0 %2019.20 FY302U31 R2MI-22 1.3 -BA wl FY M-24Prej 11.0 2561aget 32 Slide #48 Economic Development — page 134 — Occupancy Tax revenue increase-$273,909 • Average daily rate increasing by 3.4% — Visitors' Bureau repayment of pandemic related General Fund loan -$224,000 • Leaves Visitors'Bureau fund balance at$647,416 or 21%of budgeted expenditures Occupancy Tax Revenue History $2,5ao,000 $2,085,000 $2,126,700 $2,000,000 1926 970 $1sa1,74s $1,6n,71a $1ss1sa4 $1,477,669 $1,492,194 $1,500,000 $1,247,530 $1,000,000 $500,000 46 $- FY2015-16 FY2016.17 FY2017-19 FY2010-19 FY2019-20 FY2020.21 FY2o21-22 F12112.11 FY2023.24 1rcl FY202425 Budget Slide #49 Article 46 — page 73 — Total Projected Collections -$6,391,998 — Split between Economic Development and Education • Economic Development-$3,195,999 • Education-$3,195,999 — Education allocation determined by average daily membership less Charter students • Chapel Hill-Carrboro City Schools-$1,963,941 • Orange County Schools-$1,232,058 49 ORANGE NRTH C-:ARC)L COUNTY INA 33 Slide #50 Article 46 Sales Tax — page 73 Debt service on infrastructure $995,961 Actual projected debt service Incentives $584,506 New funding for Incentives Piedmont Food and Agricultural Processing Center Audit $10,000 New funding for audit Collaborative Outreach $60,000 Funds available to Towns Agricultural Grants $157,500 $7,500 increase from FY2023-24 Business Investment Grants $173,250 $8,250 increase form FY2023-24 Agricultural Summit $634 Operating costs to host annual summit Breeze Farm Contribution $15,000 Same as FY2023-24 Durham Tech Promise Scholarships $200,000 Same as FY2023-24 Durham Tech Back to Work Initiative $100,000 Same as FY2023-24 OC Farm App—Maintenance Fee $3,900 $300 increase from FY2023-24 Chamber Dues $13,100 Dues to Chapel Hill Carrboro Chamber ORANGE COUNTY 50 NORTH CAROLINA Slide #51 • Article 46 Sales Tax — page 73 Expenditure Category Amount Notes Economic Development Dept.Budget $547,893 Operating costs for department County's 75%share of Agricultural Economic Development $91,500 Actual position cost—remaining 25%paid by NC Position State University Part-Time Breeze Farm position in Cooperative Extension $18,000 Position to maintain equipment,assist farmers Department and contribute to horticulture projects Chapel Hill Chamber Contract for Community Advocate $30,000 Pending Board action on June 4 Arts Festival—Uproar $45,000 Planned Arts Festival in Summer of 2025 Durham Tech Small Business Program $70,000 Same as FY2023-24 DTCC Apprenticeship Coordinator $8,755 $506 more than FY 2023-24 Research Triangle Regional Partnership $51,000 Membership dues DTCC Innovation Hub $20,000 Same as FY2023-24 TOTAL $3,195,999 ORANGE COUNTY 51 NORTH CARC LINA Travis Myren said this slide is where the part-time technician working at Brees Farm is shown. 34 Slide #52 Article 46 Sales Tax — page 73 Recommended Use of Reserve Funds Amount Notes Innovation Center—Launch Inc. $73,500 Same as FY2023-24 UproarArts Festival $15,000 Incentives $712,150 Provides incentives for Medline,ABB,and Wegmans Agricultural Summit $3,886 Economic Development Department Operations $72,000 8%reduction from Base TOTAL $876,536 Starting Balance $1,860,362 $1,161,743 $449,593 $453,840 $17,860 $185,115 New Funding $584,506 $850,000 $850,000 $850,000 $850,000 Planned Incentive Payments $698,619 $1,296,656 $845,753 $1,285,980 $682,745 $655,877 Ending Balance $1,161,743 $449,593 $453,840 $17,860 $185,115 $379,238 ORANGE COUNTY 52 NORTH CAROLINA Commissioner Fowler asked if targets for incentives that were paused during COVID are back on track. Chair Bedford said some of the jobs, personal property values, and those incentives were based on those factors. Travis Myren said that to qualify for the incentives, you must create the value that has been promised. He said all the firms that currently have incentive agreements are meeting those benchmarks. Commissioner Fowler asked if there is a certain amount of fund balance that the visitor's bureau is supposed to have. Travis Myren said the Board has a policy or goal of 15% but that is not a commissioner adopted policy. Commissioner Fowler asked what they might use the fund balance for. Travis Myren gave an example of something that would cause conferences to tank, they would pull money out of fund balance to promote Orange County as a conference destination. Commissioner Fowler asked if there was fund balance in COVID. Travis Myren said no. 35 Slide #53 Fleet Services — page 162 Fleet Services Cost Increases $1,400,000 — Reduction in diesel fuel costs-$74,990 $1,200,000 • Based on lower cost per gallon — Reduction in vehicle leases-$31,104 $,.aoo,oao S184K • Leases that are bought out as part of the CIP S156K $162K $80QOOp $170K 5"41K S6 — Operating cost increases S604K $695K Vehicle maintenance-$64,000 $600,00o sa36K 1371K S359K Towing services-$10,000 Supplies-$8,000 $400,000 Car washes-$29,280 $201 5367K S3 54 $0 FY2016-17 FY2011-18 FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24 FY2024-25 Prat Budget ■Vehicle Maintenance ■Gas 8r Oil ■Diesel Fuel ORANGE COUNTY 53 NORTII CARC3LINA Travis Myren said that diesel fuel costs have gone down by about $75,000. He said they are also buying leases that are coming due and they can take those expenses out of the operating budget. Slide #54 Planning and Inspections Erosion Control Revenue Target 80%Cost Recovery in FY2024.25 66%in FY2022-23 — page 204 $600,00o S566,377 $500,000 $484,000 $438,660 $404,000 — Fee increases-$110,000 revenue $400,000 • Not updated since 2011 $300,000 $293.483 $29s,1oo $310,a70 • Subdivision Fees to reflect 4 of lots and level of review $zoo,o00 • Home Occupations from$90 to$200{last amended 1997) • Erosion Control Reinspection Fees-$500(currently $100,000 absorbed by county for unlimited site visits) $_ FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 pmj Budget — Scanning project of files-$35,000 • Funded with County Capital Reserve Inspections Revenue • Brings Planning archives to standards established Target 82%Cost Recovery in FY2024.25 by Land Records&Environmental Health 87%in FY2022-23 $1,600,000 $1,405,313$1,381,84 $1,400,000 1,219,930$1,236,892 — Ins ection Fund $1,196,409 $1,179,563 $1,152,586 p $1,200,000 • Increase fees an average of 10%-$90,000 $1,000,000 • Commercial Plan Reviews change from$150 $800,000 minimum to$175 $600,000 • Grease Trap Installation Inspection change from $400.000 $110 to$125 • Cost recovery $200.000 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 54 Pmj Budget Vice-Chair Greene asked why there isn't full cost recovery for Erosion Control and Inspections. Travis Myren said that people are paying but the total cost and revenues collected are different. He said that it must be balanced. 36 Commissioner McKee asked about home occupations and the jump. He asked if there is a permit to open a home occupancy. Cy Stober, Planning and Inspections Director, said that the fee is for everything from tax accounting, hairdressers, very small lumber yards, or some other activity. He said it doesn't include at-home daycares. He said that for a major home occupation, you must go through a development review process. He said that it hasn't been updated in 30 years. Commissioner McKee asked if the fee is a one-time cost. Cy Stober said that it is a one-time fee unless they want to change the use. Slide #55 Planning and Inspections — page 204 Number of Building Permits Issued Field Inspections per Day 1200 90 Imn 1047 80 79 960 ns 1000 891 � B&1 70 787 789 800 80 81 48 NO sao an 400 30 20 200 10 0 0 FY16-17 FY17-18 FY1849 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY21-25 F"6-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 Proj Budget Pro] Budget �� ORANGE COUNTY 55 NORTH CA.ROL1NA- Slide #56 Solid Waste — page 220 — Solid Waste Fund in strong financial position 2023 Audited Unrestricted net position-$9.7 million or 69.4%of operating expenses Solid Waste Revenue Sources — Reduction in Solid Waste Program Fee „,rge,,or5ery,res, • Outside of Mebane-$f 42 to$138 per parcel c% • Inside of Mebane-$94.72 to$92.07 • Causes a reduction in revenue of$156,980 tendfiu Fees 9% Programs Fas 95% — Internalized curbside recycling services beginning in FY2023-24 °E i.g Earnings Allows reduction of contract expenses by$787,088 % Other Re,renue i% ORANGE COUNTY 56 NORTH CA.ROLINA 37 Commissioner Fowler said there is a plan for zero-waste. She asked if the fund balance would go towards that plan. Travis Myren said it is restricted and can't be used for general fund related items. Robert Williams, Solid Waste Director, said the enterprise fund/solid waste can be used for certain items when they are short in their budget, so they do not have to borrow from the general fund. He said it can be used for facilities as well. He said that unrestricted funds can be utilized and there have been some new rules that have come out that require attention and he said the fund balance will likely be used for that. Commissioner McKee expressed appreciation to the department for finding a way to decrease the solid waste program fees. Slide #57 Sportsplex — page 224 — Increase pay-back to GF to$316,000 Sportsplex Revenues SB,000.000 00 00.00% ]O.m% BS.W0.9W 00 60 W% SOM% S4,m0.Om o° 40.00% 30 W% S3,W0.000 Oo 20.W% 52,W00W OD 6M $%.ftow 00 -lo.w% .20,W% 50903o.W% _11- 2918 2619 262° 2021 2922 2923 2o2/Wol_ 20256lldgel �Cpa,atlng Rerenuea -Change Fmn Rior Vear ORANGE COUNTY 57 W"RTH CCAR(11_TNA Travis Myren said the performance revenues have changed very positively. Slide #58 Transportation Services — page 232 OUT Division Fare and Non-Fare Revenue $2,SW,OW 52,Om,°m— Increase in transit tax proceeds for transit zo,000 B] operations-$609,586 S1sW,00a s],4s9 — Bicycle and Pedestrian Plan s1.°oo,oW 22 g42 43,559 31 — Total cost-$250,000;$50,000 County share ?3],35] 1,2e1s64 v, 2 Ssm,°o° 1,1z6,13o 39g,S98 82g,609 — Temporary staffing for transit services-$48,048 HN17.18 FY2018-19 FY2o1�2o RM20-21 FY2o21-22 RX22-23 H2023.24 FV2o24-25 Pm1 eudgN New transit software and engineering services- $50,000 OUT Ridership ]0,000 62,000 60,OW 5 see — Transit services to County departments- 5o Wo 51000 $1 2,000 41,614 Aging,Social Services,Criminal Justice Resource 40,0 Department 30," 2o," — Orange Grove Sidewalk project design and Transportation Dashboard-$45,000 58 "Y 27-22 RMIS-19 HWLo 20 r 2421 "2021-22 HM22-23 HM23-24 F W24-25 Prat. Mger 38 Travis Myren said there is an increase to the transit tax. He said that they receive reimbursement for services like mobility on demand. He said that they are also recommending $50,000 to offset the cost of a bicycle and pedestrian plan, temporary staffing, software, and additional services to county departments. Slide #59 FY2024-25 Recommended Budget • Questions? ORANGE COUNTY 59 NORTH CAROLINA Chair Bedford said the Durham Chapel-Hill Metropolitan Planning Organization (DCHMPO) adopted the 70-corridor study earlier in the day. Commissioner Fowler asked a question about on page 187. She said there is a request for funds for trails planning but the County Manager did not recommend any funding. She asked if funds could be used for that. Travis Myren said it was coming from existing funds this year so that is why. Commissioner Portie-Ascott asked if the county spends the social justice fund down each year. Travis Myren said they typically don't spend it down each year, but the $13,000 recommended is new but the base is the continuation. He said that is used but not always spent down to zero. Commissioner McKee said one reason not to spend the social justice fund down is to have funds there in case something pops up. Chair Bedford said there was one really cold winter and there was a budget amendment so that they could help people fund high electricity bills. Vice-Chair Greene said those examples came up during the year. Chair Bedford said there is a balancing there too. Commissioner McKee said they've used it to help in a particular area. Chair Bedford reminded the Board to submit budget amendments to the County Manager by 5 pm on May 29, 2024. She said there is a budget public hearing on Thursday, May 30 at Southern Human Services Center. Bonnie Hammersley said that at the budget public hearing she will list all of the amendments that have been submitted. She said on June 6, the Board will vote on those amendments and approve an intent to adopt resolution. She said each person will go over their amendments and explain why they have requested them. Chair Bedford thanked all the staff in attendance. 39 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to adjourn the meeting at 9:21 p.m. VOTE: UNANIMOUS Jamezetta Bedford, Chair Laura Jensen Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.