HomeMy WebLinkAboutORD-2024-026-Fiscal Year 2024-25 Budget Amendment #1 ORD-2024- 026
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date : September 5 , 2024
Action Agenda
Item No . 8 - g
SUBJECT : Fiscal Year 2024 -25 Budget Amendment # 1
DEPARTMENT : County Manager' s Office
ATTACHMENT ( S ) : INFORMATION CONTACT .
Attachment 1 . Year-to - Date Budget Kirk Vaughn , ( 919 ) 245 -2153
Summary
Attachment 2 . Department of
Environment , Agriculture ,
Parks and Recreation
( DEAPR) Fee Schedule
Revision
PURPOSE : To approve budget , grant , and capital project ordinance amendments for Fiscal Year
2024 - 25 .
BACKGROUND .
Note : The term " Deferred Revenues " used in several of the items listed below are also known as
unearned revenue or prepayments , and refers to revenue received in FY 2023 -24 in advance of
FY 2024 -25 . Deferred revenue is reserved and accounted for on the County ' s balance sheet as
a liability to avoid expenditure in FY 2023 -24 . At the start of FY 2024 -25 , the deferred revenue is
then recognized on the income statement as revenue .
Criminal Justice Resource Department
1 . The Criminal Justice Resource Department has received an increase in Drug Treatment
Court Grant Award funding from the ABC Board for FY 2024 -25 from $ 32 , 000 to $ 33 , 500 .
This amendment authorizes the increase in the Multi -year Grant Fund .
Drug Treatment Court ($ 1, 500) — Project # 71377
Revenues for this project :
Current FY 2024-25 FY 2024 -25
FY 2024 -25 Amendment Revised
Grant Revenue $ 1041830 $ 1 , 500 $ 1063330
Total Project Funding $ 104 , 830 $ 1 , 500 $ 106 , 330
Appropriated for this project :
Current FY 2024 -25 FY 2024 -25
FY 2024 -25 Amendment Revised
Project Expenditures $ 104 , 830 $ 17500 $ 1061330
Total Costs $ 104 , 830 $ 1 , 500 $ 106 , 330
2 . The Criminal Justice Resource Department ( CJRD ) has a $ 35 , 000 increase in annual
funding from the ABC Board . These funds will be used to support increased departmental
costs , including an increase from . 75 full -time equivalent ( FTE ) to 1 . 0 FTE for the CJRD
Office Manager position . This amendment authorizes the increase and provides for . 25
additional FTE to be covered in the General Fund .
3 . The Criminal Justice Resource Department has $ 1 , 398 in deferred revenue related to
donations received from the Orange County Bail Bonds Justice Project in FY 2023 -24 to
assist with client transportation and other client needs . This budget amendment provides
for the re - budgeting of this remaining amount from FY 2023 -24 for use in FY 2024 -25 in
the General Fund .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 2 : HEALTHY COMMUNITY
OBJECTIVE 1 . Improve harm reduction , prevention , and support services for adults
and children experiencing behavioral health issues , substance use disorder , and
intellectual or developmental disability .
OBJECTIVE 4 . Reduce impacts and barriers for justice - involved children and adults
through deflection , diversion , therapeutic interventions , and re-entry support ,
including housing .
Transportation Department
4 . The Transportation Services Department receives Transit Tax reimbursement for
transportation services operating expenses through GoTriangle . This amendment
recognizes $ 20 , 000 in additional reimbursement revenue received in Fiscal Year 2023 -24
and appropriates fund balance for staff office space improvements .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 4 : MULTI - MODAL TRANSPORTATION
OBJECTIVE 1 . Identify priorities and resources necessary to implement the Orange
County Transit Plan .
Health Department
5 . The Health Department has the following deferred revenue items :
• GlaxoSmithKline Gateway Grant -- In November 2023 the Board of
Commissioners recognized a $ 10 , 000 award from the North Carolina
GlaxoSmithKline Foundation to be used toward providing resources at Gateway
Hub including tutoring services and community engagement activities . As of June
307 2024 , there was $ 10 , 000 remaining in the General Fund for this grant project .
This budget amendment provides for the receipt of these deferred revenues for use
in FY 2024 -25 .
• UNC IMPACT Incentives Program -- In January 2024 the Board of Commissioners
recognized an $ 11 , 000 grant from researchers at the University of North Carolina
( UNC ) to participate in a clinical research program to improve Human
Papillomavirus ( HPV) vaccination initiation rates among participants ages 9 . 12 .
These funds are used to offer patients free HPV vaccine . As of June 30 , 2024 , there
was $ 2 , 000 remaining unspent in the General Fund for this purpose . This budget
amendment provides for the receipt of the $ 2 , 000 for use in FY 2024 - 25 .
The Health Department has received the following additional grant revenue :
• CCNC Capacity Building — The Health Department has received $ 20 , 507 from
Community Care of North Carolina ( CCNC ) that will be used to contract
administrative and clinical assistance in the medical clinic to improve the health and
quality of life by building and supporting better community- based health care
delivery systems .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 2 : HEALTHY COMMUNITY
OBJECTIVE 2 . Expand access to quality , affordable healthcare services .
OBJECTIVE 7 . Invest in services and programs that improve the health and quality
of life of the community .
Department of Environment , Agriculture , Parks and Recreation
6 . The Department of Environment , Agriculture , Parks and Recreation ( DEAPR) holds funds
of the Soil and Water Conservation District Board . Grant funds are used for special
projects , programs , operational expenses and other needs that are approved by the Soil
and Water Conservation District Board of Supervisors . As of June 30 , 2024 , the department
had $ 6 , 895 in unspent funds remaining and will receive an additional $ 3 , 600 this fiscal
year . This budget amendment appropriates $ 10 , 495 in the Multi -Year Grant Fund and
increases the General Fund budget by $ 3 , 295 . This creates the following DEAPR Grant
Project Ordinance in the Multi -Year Grants Fund , outside of the General Fund :
Soil & Water Grant ($ 10, 495) - Project # 71362
Revenues for this project :
Current FY 2024 -25 FY 2024 -25
FY 2024 -25 Amendment Revised
Transfer from General Fund $ 0 $ 6 , 895 $ 6 , 895
Grant Revenue $ 0 $ 3 , 600 $ 3 , 600
Total Project Funding $ 0 $ 10 , 495 $ 10 , 495
Appropriated for this project :
Current FY 2024 -25 FY 2024 -25
FY 2024 -25 Amendment Revised
Project Expenditures $ 0 $ 10 , 495 $ 10 , 495
Total Costs $ 0 $ 10 , 495 $ 10 , 495
7 . The Department of Environment , Agriculture , Parks and Recreation ( DEAPR ) was
awarded funding of $ 59 , 296 from the NC Department of Agriculture and Consumer
Services , Division of Soil & Water for the StreamFlow Rehabilitation Assistance Program
( StRAP ) grant for the period of July 1 , 2024 to December 31 , 2026 . These funds will be
used to protect and restore the integrity of drainage infrastructure through routine
maintenance to existing streams and drainage ways . This budget amendment appropriates
these funds and increases the following DEAPR Grant Project Ordinance in the Multi -Year
Grants Fund , outside of the General Fund :
STRAP Grant ($59, 296) — Project # 71361
Revenues for this project :
Current FY 2024 -25 FY 2024 -25
FY 2024-25 Amendment Revised
STRAP Grant Revenue $ 601097 $ 591296 $ 1191393
Total Project Funding $ 60 , 097 $ 59 , 296 $ 119 , 393
Appropriated for this project :
Current FY 2024 -25 FY 2024 -25
FY 2024-25 Amendment Revised
Project Expenditures $ 60 , 097 $ 597296 $ 1197393
Total Costs $ 60 , 097 $ 5 % 296 $ 119 , 393
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 1 : ENVIRONMENTAL PROTECTION AND CLIMATE ACTION
OBJECTIVE 6 . Protect water supply/watersheds .
OBJECTIVE 7 . Conserve and protect high priority open space , including Natural
Heritage sites , nature preserves , watershed riparian buffers , and prime/threatened
farmland .
8 . DEAPR requests to amend the County Fee Schedule to include the correction provided in
Attachment 2 . This change to the fee schedule has no impact FY 2024 -25 budgeted
revenue . The proposed modification is to address an error in the FY 2024 - 25 adopted fee
schedule .
ALIGNMENT WITH STRATEGIC PLAN : There are no Orange County Strategic Plan
Goals applicable to this item .
Animal Services
9 . Animal Services is proposing to utilize $ 5 , 790 of donated funds to cover the cost of
spaying /neutering Orange County Community Cats . The donated funds are from
Community Giving Fund . This budget amendment provides for the receipt and use of these
funds consistent with the intent of the donations .
10 . Animal Services has deferred revenue for the following programs :
• Enrichment Program As of June 30 , 2024 , the department has $ 2 , 368 in deferred
revenue , for use in FY 2024 -25 , remaining in the General Fund from program
donations .
• Spay/ Neuter Program — As of June 30 , 2024 , the department has $ 8 , 458 in
deferred revenue , for use in FY 2024 - 25 , remaining in the General Fund from
program donations .
• Veterinary Assistance Program As of June 30 , 2024 , the department has $ 2 , 986
in deferred revenue , for use in FY 2024 -25 , remaining in the General Fund from
program donations .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 2 : HEALTHY COMMUNITY
OBJECTIVE 7 . Invest in services and programs that improve the health and quality
of life of the community .
Department of Aging
11 . The Department on Aging has the following deferred revenue items :
• Fitness Studio Fees — As of June 30 , 2024 , the Department of Aging has $ 1 , 381 in
deferred revenue remaining in the General Fund generated from fees collected for
classes occurring in FY 2024 -25 . This budget amendment provides for the receipt
of these deferred revenue for use in FY 2024 -25 .
• Community Based Services Class Fees — As of June 30 , 2024 , the Department of
Aging has $ 1 , 538 in deferred revenue remaining in the General Fund generated from
fees collected for classes occurring in FY 2024 -25 . This budget amendment provides
for the receipt of these deferred revenue for use in FY 2024 -25 .
• Donations — As of June 30 , 2024 , the Department of Aging has $ 10 , 957 in deferred
revenue remaining in the General Fund generated from donations received to
purchase replacement wellness exercise equipment . This budget amendment
provides for the receipt of these deferred revenue for use in FY 2024 -25 .
• Mobility Management Grant -- As of June 30 , 2024 , the Department on Aging has
$ 1 , 313 in deferred revenue for use in FY 2024 - 25 remaining in the General Fund ,
related to the Mobility Management Grant . This budget amendment provides for the
receipt of these deferred revenues for use in FY 2024 -25 .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 2 : HEALTHY COMMUNITY
OBJECTIVE 7 . Invest in services and programs that improve the health and quality
of life of the community ( e . g . , recreation and public open spaces , arts , etc . )
County Manager — Arts Commission
12 . In FY 2023 -24 , the Arts Commission issued a State Grant award to Carrboro Elementary .
Carrboro Elementary has returned $ 200 in unspent funds from the award unspent in FY
2023 -2024 . This amendment appropriates these deferred revenues in the Visitors Bureau
Fund in FY 2024 - 25 and reauthorizes this amount to be awarded to future recipients .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 2 : HEALTHY COMMUNITY
OBJECTIVE 7 . Invest in services and programs that improve the health and quality
of life of the community ( e . g . , recreation and public open spaces , arts , etc . )
• GOAL 6 : DIVERSE AND VIBRANT ECONOMY
OBJECTIVE 1 . Provide family- oriented and inclusive programming or other cultural
events for residents and visitors .
Community Relations
13 . The amount of $ 50 , 000 was authorized for the Community Relations Department to work
with a vendor to create promotional materials for the Bond Education Committee . The
funds reverted to fund balance at the end of the fiscal year . This amendment authorizes
$ 50 , 000 from fund balance to select the vendor .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 5 : PUBLIC EDUCATION/ LEARNING COMMUNITY
OBJECTIVE 4 . Improve learning environments by investing in facilities over a 10 .
year period that address repair , renovation , and educational adequacy needs .
OBJECTIVE 5 . Invest in and implement a plan that supports schools operational
and facility funding needs .
Department of Social Services
14 . The Department of Social Services has received a total $ 11 , 133 in donations . The amount
of $ 1 , 694 is from a foster care art project and the remaining $ 9 , 439 is for the annual Toy
Chest Drive . These funds will be appropriated outside of the General Fund in the DSS
Client Fund . The budget amendment provides for receipt and use of these funds consistent
with the intent of the donation .
15 . The Department of Social Services has received $ 103 , 865 from the State Adoption
Promotion Program Fund . These funds will be used to enhance agency adoption services .
This amendment authorizes the revenue and expenditures in the DSS Client Fund outside
of the General Fund .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 2 : HEALTHY COMMUNITY
OBJECTIVE 3 . Provide social safety net programming and the resources needed
for our most vulnerable community members .
Emergency Services
16 . Emergency Services has received approval from the E911 Board to use $ 612 , 242 in Fund
Balance to support the Public Safety Software Enhancements Capital Project for the
Computer Aided Dispatch ( CAD ) system and integration services between public safety
software systems . In addition to the use of Fund Balance , there is a commitment from the
E911 Board for an additional $ 423 , 311 after reconsideration . This budget amendment
allocates $ 612 , 242 in Fund Balance , recognizes the additional revenue from fund
reconsideration of $423 , 311 , and appropriates the expense of $ 1 , 035 , 553 within the E911
Fund .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 2 : HEALTHY COMMUNITY
OBJECTIVE 6 . Provide sustainable , equitable , and high - quality community safety
and emergency services to meet the community ' s evolving needs .
i
Housing Department
17 . The Housing Department has deferred revenue through the HUD Emergency Housing
Voucher Grant . The department received $ 63 , 896 in voucher and administrative funds in
FY 2023 -24 that will be utilized in FY 2024 - 25 . These funds will be authorized in the
Housing Choice Voucher Fund , outside of the General Fund .
18 . In FY 2023 -2024 , the Housing Department received the Rapid Rehousing — State Fiscal
Relief Fund Grant . The County recognized receipt of $ 79 , 077 in grant funds . The State has
revised the County ' s share of the relief funds and has increased the grant to $ 85 , 200 . This
increases the authorization in the Community Development Fund , outside of the General
Fund , by $ 6 , 123 .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 3 : HOUSING FOR ALL
OBJECTIVE 1 . Allocate predictable funding sources to contribute or support
adding to affordable housing stock .
OBJECTIVE 7 . Expand resources and invest in housing designed for our aging
and disabled residents .
FINANCIAL IMPACT : Financial impacts are included in the background information above . This
budget amendment provides for the receipt of these additional funds in FY 2024 -25 and increases
the authorization in General Fund by $ 176 , 991 , the Multi -Year Grant Fund by $ 60 , 796 , the
Emergency Telephone Fund by $ 1 , 035 , 553 , the Housing Choice Voucher Fund by $ 63 , 896 , the
Community Development Fund by $ 6 , 123 , the Visitors Bureau Fund by $ 200 , and the DSS Client
Fund by $ 114 , 998 .
RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget , grant , and
capital project ordinance amendments for Fiscal Year 2024 -25 .