HomeMy WebLinkAboutAgenda - 04-20-2004-9cORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 20, 2004
Action Agen a
Item No. ~ -C,
SUBJECT: Staff Analysis of Proposed Addendum B to the Interlocal Agreement on
CHCCS High School #3
DEPARTMENT: County Manager/Planning
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
August 2003 Interlocal Agreement
Revised Proposed Addendum B
1/21/04 CHCCS Superintendent Letter re:
"Response to Smart Growth
Recommendations'
Staff Analysis of Addendum B
INFORMATION CONTACT:
John Link, 245.2300
Craig Benedict, 245-2592
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To discuss a requested staff analysis of a proposed addendum to the interlocal
agreement that became effective on August 7, 2003 regarding the planned third Chapel Hill-
Carrboro City Schools (CHCCS) high schooh
BACKGROUND: On June 23, 2003, the Board of Commissioners approved an interlocal
agreement between the County and CHCCS that established the anticipated budget and other
considerations related to the project to design and build a third high school in the Chapel Hill-
Carrboro system. The BOCC determined that they would provide $27.8 million in capital
funding for this project. The original agreement provided that CHCCS would be responsible to
fund, in a manner not requiring Orange County to incur additional debt, any amount by which
the overall high school #3 project cost should exceed the $27.8 million budget. The BOCC also
indicated that they would provide an additional $2.2 million if CHCCS provided the BOCC with a
satisfactory proposal "for a design of CHCCS high srhool #3 that promotes smart-growth, which
design addresses `reduced parking, (reduced] land disturbance, and other deleterious aspects
of current plans"' On August 7, 2003, Chapel Hill-Carrboro Board of Education likewise
approved this agreement.
In conjunction with its approval of the interlocal agreement, the Board of Education proposed
two addenda that they believed would-help clarifythe intent and scope of the interlocal
agreement. The County Commissioners considered the proposed addenda at their regular
meeting on August 19, 2003, but refrained from taking action at that time pending requested
modifications to both. The County Attorney and staff followed up on BOCC questions and
comments about the addenda, and presented a revised version for the Board's consideration at
the December 9, 2003 meeting. There was insufficient time at that meeting for the BOCC to
review and discuss the proposed addenda, so the Board took action to refer the revised
a
addenda directly to the Chapel Hill-Carrboro Board of Education so they could review the
addenda and provide comments during the BOCC's winter break.
The Board of Education considered the revised addenda at their meeting on January 15, 2004
and approved Addendum A without change from the version referred to them by the BOCC on
December 9. The Board of County Commissioners subsequently approved Addendum A at
their meeting on February 17, 2004, thus putting its provisions into effect.
The Board of Education determined that all but three points identified in the revised Addendum
B were acceptable as rewritten. However, the Board of Education also determined that further
cost and feasibility study related to shuttle buses and park & ride shelters would be needed,
and that changes related to the number of permitted staff/visitor parking spaces would be
needed, As requested by the BOCC, Planning staff have conducted analysis of the outstanding
issues. The Planning Director will briefly report at this meeting on the implications of those
outstanding issues so that a determination can be made in the near future by the BOCC of the
amount of "smart growth" additional funding that may be provided to the budget for this capital
project.
FINANCIAL IMPACT: There is no financial impact associated directly with the discussion of
this item, However, as noted above and in accordance with the interlocal agreement approved
by both governing boards, the high school #3 capital project budget will be increased by up to
$2.2 million if the BOCC indicates its satisfaction that the project reflects the "smart growth"
planning principles contained in Addendum B.
RECOMMENDATION(S): The Manager recommends that the Board receive a report on the
outstanding issues remaining to be resolved with regard to Addendum B, and provide
appropriate direction to staff,
NORTH CAROLINA
INTERLOCAL AGREEMENT
ORANGE COUNTY
THIS INTERLOCAL AGREEMENT, made and entered into this ~ ~
day of ~/,(,(i~,~ 2003 and effective as of the ~ day of
~,/~~, 2003, by and between the CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION, a body politic of the State of North
Carolina, hereinafter called the ~~BOARD OF EDUCATION," and
ORANGE COUNTY, a body politic and corporate of the State of
North Carolina, hereinafter called the ~~BOARD OF COMMISSIONERS,"
to memorialize an agreement between the parties regarding
approval by the BOARD OF COMMISSIONERS of the amount to be spent
by the BOARD OF EDUCATION for the site of the third high school
in the Chapel Hill-Carrboro City School District, hereinafter
called CHCCS high school #3, and regarding amounts to be
appropriated by the BOARD OF COMMISSIONERS to the capital outlay
fund of the BOARD OF EDUCATION for CHCCS high school #3;
W I T N E S S E T H:
WHEREAS, the BOARD OF EDUCATION exercises the statutory
authority to administer the Chapel Hill-Carrboro City School
System, and the BOARD OF COMMISSIONERS exercises the statutory
duty to provide certain school funding to the BOARD OF
EDUCATION; and
WHEREAS, both the BOARD OF EDUCATION and the BOARD OF
COMMISSIONERS agree that investment in public education is a
priority of both boards and essential to the educational,
cultural and general development of the community and to its
quality of life; and
WHEREAS, aggressive capital spending, coupled with high
annual per-pupil allocations, placed Orange County at the
forefront of "actual effort" in school spending in North
Carolina every year since 1997 and in the top five annually
since 199Q, according to the N.C, Public School Forum; and
WHEREAS, the impending implementation of the Schools
Adequate Public Facilities program in Orange County, hereinafter
called "SAPFO," makes providing timely capacity in the Chapel
Hill-Carrboro School District high school level a heightened
priority; and
WHEREAS, consideration of Chapel Hill-Carrboro School
District high school level capacity in the initial
implementation of SAPFO will be suspended until CHCCS high
school #3 is available for student enrollment; and
WHEREAS, the two boards recognize that disputes regarding
the amount to be spent on CHCCS high school #3, as well as the
amount to be appropriated by the BOARD OF COMMISSIONERS to the
capital outlay fund of the BOARD OF EDUCATION, have the
2
potential to delay the opening of CHCCS high school 1#3 and
should be avoided; and
WHEREAS, the BOARD OF COMMISSIONERS in cooperation with the
BOARD OF EDUCATION and the Orange County Board of Education has
adopted School Construction Standards, hereinafter called "the
Standards," for each public school level, elementary, middle and
high; and
WHEREAS, the BOARD OF EDUCATION, on June 19, 200:3, adopted
resolutions in support of its decision to locate CHCCS high
school #3 on a site abutting Rock Haven, Ray and Smith Level
Roads south of Chapel Hill and Carrboro and in Carrboro's
planning jurisdiction; and
WHEREAS, by the June 19, 2003 resolutions, the BOARD OF
EDUCATION requested the BOARD OF COMMISSIONERS approve the
purchase by the BOARD OF EDUCATION of certain identified
properties for a total appraised value of $2,535,700 and further
requested permission from the BOARD OF COMMISSIONERS for the
BOARD OF EDUCATION to exercise the BOARD OF EDUCATION'S
statutory authority to acquire the identified parcels by the
exercise of eminent domain; and
WHEREAS, by the June 19, 2003 resolutions, the BOARD OF
EDUCATION requested the BOARD OF COMMISSIONERS approve a capital
project ordinance for CHCCS high school #3 to include $2,535,700
3
W
for land acquisition and $239,375 for planning fees through
schematic design; and
WHEREAS, the BOARD OF EDUCATION resolved, in the June 19,
2003 resolutions, that it would not request from the BOARD OF
COMMISSIONERS ~~funding for the acquisition of land for the
[CHCCS high school 4k3] project over and above the appraised
value that would increase the debt of the County;" and
WHEREAS, the BOARD OF EDUCATION does not have a contract
for the purchase of any of the identified properties necessary;
and
WHEREAS, the process of acquiring property by eminent
domain does not permit a determination at the time it is
exercised of the total cost of the properties condemned, rather
the total cost of the properties condemned may not be known for
years after the property is acquired, occupied and in use by the
condemning authority; and
WHEREAS, site design consultants of the BOARD OF EDUCATION
advised the BOARD OF EDUCATION that the construction of CHCCS
high school #3 on the identified parcels presents certain design
issues including the likelihood that the considerable rock
located on one or more of the identified parcels adds
uncertainty to the development costs of CHCCS high school #3;
and
4
WHEREAS, the BOARD OF COMMISSIONERS endorses neither the
site selected for CHCCS high school dk3 nor the acquisition by
eminent domain of the parcels of land that will make up the
site, however, the BOARD OF COMMISSIONERS acknowledges that the
BOARD OF EDUCATION is within its statutory power to acquire the
properties it has selected for the siting of CHCCS high school
#3 and to do so by the exercise of eminent domain; and
WHEREAS, the amount of funding identified by the BOARD OF
COMMISSIONERS for CHCCS high school #3 is $27,800,000; and
WHEREAS, no concept plan for CHCCS high school #3 has yet
been presented by the BOARD OF EDUCATION to the BOARD OF
COMMISSIONERS with a projected cost of $27,800,000; and
WHEREAS, the BOARD OF COMMISSIONERS on June 16, 2003, in
the context of a proposal by the BOARD OF EDUCATION for the
approval of approximately $33,870,000 in funding for CHCCS high
school #.3, approved a request that the BOARD OF EDUCATION
consider a number of options for meeting student capacity at the
high school level for students residing in the Chapel Hill-
Carrboro City School District; and
WHEREAS, in that June 16, 2003 action, the BOARD OF
COMMISSIONERS offered, "in order to promote creative thinking
and a sounder example for young people" to approve an
appropriation to the BOARD OF EDUCATION'S capital expense fund
$2,200,000 more than $27,800,000 for CHCCS high school #3,
5
~,
provided the BOARD OF COMMISSIONERS is satisfied with a proposal
that can be made by the BOARD OF EDUCATION for a design of CHCCS
high school #3 that promotes smart-growth, which design
addresses "reduced parking, (reduced] land disturbance, and
other deleterious aspects of current plans;" and
WHEREAS, after careful consideration of all of the
uncertainties and circumstances surrounding CHCCS high school
#3, the only reasonable way for the BOARD OF COMMISSIONERS to
give funding authorization necessary for CHCCS high school #3 is
to do so holistically; and
WHEREAS, the BOARD OF COMMISSIONERS has held public
hearings on the use of $12,800,000 for CHCCS high school #3,
which money was originally programmed for a tenth elementary
school in the Chapel Hill-Carrboro City School District in the
2001 bond program, and on the BOARD OF EDUCATION selected
location of CHCCS high school #3; and
WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION have approved a funding mechanism to fund CHCCS high
school #3; and
WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION desire to enter into this Interlocal Agreement to set
forth the respective undertakings and responsibility of each
party; and
6
WHEREAS, the BOARD OF COMMISSIONERS and the BOARD OF
EDUCATION have each approved this Interlocal Agreement and have
caused such approval to be reflected in the respective minutes
of each governing board.
NOW THEREFORE, pursuant to North Carolina General Statute
§§ 160A-461 and 115C-931, the BOARD OF EDUCATION and the BOARD
OF COMMISSIONERS agree as follows:
1. THE PURPOSE: The parties enter into this Interlocal
Agreement to establish a funding mechanism: (1) for the purchase
by the BOARD OF EDUCATTON by eminent domain or otherwise of
properties which together have been identified by the BOARD OF
EDUCATION as its choice for the site for CHCCS high school ~3,
and (2) for the appropriation from the BOARD OF COMMISSIONERS to
the BOARD OF EDtJCATION's school capital expense fund of the
funds for the completion of CHCCS high school #3. The recitals
set forth above are incorporated by reference as if fully set
forth herein.
2, The BOARD OF COMMISSIONERS agrees to appropriate the
funds necessary for the purchase by condemnation or otherwise of
the properties identified at the estimated costs identified as
follows:
Appraised
Parcels.. Acreage Values..
Glover property 99.5 $1,658,700
Fisher property 10.6 551,000
7
lu
Minton property
Total
3.6
63.72
326,000
$2,535,700
3. The BOARD OF COMMISSIONERS agrees to appropriate a
total of $27,800,000 for the total of all of the elements
contained in the Standards for CHCCS high school #3 with funding
from bonds (approved for CHCCS elementary school 4#10), impact
fees and alternative financing.
9, Any amount by which the total cost of CHCCS high
school ##3 exceeds $27,800,000 will be paid for by BOARD OF
EDUCATION pay-as-you-go CIP revenue not requiring the BOARD OF
COMMISSIONERS to incur debt.
5. In consideration and subject to the BOARD OF
COMMISSIONERS complying with the terms hereof, the BOARD OF
EDUCATION irrevocably waives and relinquishes its right to
initiate and pursue any statutory or judicial process to appeal,
mediate, arbitrate or otherwise resolve any dispute between the
boards regarding the amount approved by the BOARD OF
COMMISSIONERS for the acquisition of the site for CHCCS high
school #3, the amount appropriated now and in the future by the
BOARD OF COMMISSIONERS to the BOARD OF EDUCATION's school
capital expense fund for CHCCS high school ##3 and as this
appropriation may impact the total appropriations now and in the
future from the BOARD OF COMMISSIONERS to the BOARD OF
EDUCATION'S school capital expense fund.
8
6. The term of this Interlocal Agreement shall be, and
its provisions shall govern appropriations from the BOARD OF
COMMISSIONERS to the BOARD OF EDUCATION for CHCCS high school #3
land acquisition and the BOARD OF EDUCATION'S capital expense
fund for the parties fiscal years from July 1, 2003 through the
year in which the BOARD OF EDUCATION'S pay-as-you-go CIP revenue
pays off any amount by which the total cost of CHCCS high school
#3 exceeds $27,800,000 as identified in paragraph number 9 of
this agreement,
7. This agreement does not impact the CIP funding now and
in the future related to other mutually agreed-upon school needs
of the BOARD OF EDUCATION except to the extent that those school
needs require pay-as-you-go CIP funding committed to CHCCS high
school #3 as provided for in this agreement.
B. The BOARD OF COMMISSIONERS agrees to approve, by
capital project ordinance, an appropriation to the capital
expense fund of the BOARD OF EDUCATION of $2,200,000 more than
$27,800,000 for CHCCS high school #3, provided the BOARD OF
COMMISSIONERS is satisfied with a BOARD OF EDUCATION proposed
design of CHCCS high school #3 that promotes smart-growth, which
design addresses reduced parking, reduced land disturbance and
other deleterious aspects of the previously reviewed plan fox
the construction and site development of CHCCS high school #3.
9
i~~
9.. The parties may only amend this agreement by a written
agreement approved by both boards and signed by their respective
duly authorized representatives.
IN WITNESS WHEREOF the BOARD OF ED[1CATION and the BOARD OF
COMMISSIONERS have caused their duly authorized officials to
execute this agreement the day and year first above written,
pursuant to authority duly given and as their respective acts,
intending to be bound thereby.
ATTEST: ,~ ,
,a
By: ~ ~~ ,:
N it G, Pedersen,
Superintendent
ATTEST:
By: !~ _
onna S. ace r, Clerk
CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION
BY= --~~__ dzsG~-
Valerie Foushee, Chair
Board of Education
ORANGE COUNTY
Margaret Brown, Chair
Board o Commissioners
10
DRAFT
NORTH CAROLINA
INTERLOCAL AGREEMENT ADDENDUM "B"
ORANGE COUNTY
THIS INTERLOCAL AGREEMENT ADDENDUM "B," made and entered
into this day of 2003 and effective as of the
day of 2003, by and between the CHAPEL HILL-
CARRBORO CITY BOARD OF EDUCATION, a body politic of the State of
North Carolina, hereinafter called the "BOARD OF EDUCATION," and
ORANGE COUNTY, a body politic and corporate of the State of
North Carolina, hereinafter called the "BOARD OF COMMISSIONERS,"
to clarify the scope of and define terms in the INTERLOCAL
AGREEMENT and INTERLOCAL AGREEMENT ADDENDUM "A" between the
parties regarding approval by the BOARD OF COMMISSIONERS of the
amount to be spent by the BOARD OF EDUCATION for the site of the
third high school in the Chapel Hill-Carrboro City School
District, hereinafter called CHCCS high school #3, and regarding
amounts to be appropriated by the BOARD OF COMMISSIONERS to the
capital outlay fund of the BOARD OF EDUCATION for CHCCS high
school #3.
NOW THEREFORE, pursuant to North Carolina General Statute
§§ 160A-461 and 115C-431, the BOARD OF EDUCATION and the BOARD
OF_COMMISSIQNERS agree that the. following standards, if met,
will satisfy the smart growth requirements of paragraph 8 of the
i~
I
DxA~T i~
INTERLOCAL AGREEMENT and. the smart growth requirements of the
INTERLOCAL AGREEMENT ADDENDUM "A" for CHCCS high school #3:
I. Transportation Standards. The building shall be
located within ;~ mile of an existing or planned trail, greenway,
bikeway or bus line. The design of CHCCS high school #3 and its
facilities shall provide bike racks and storage for 10< of the
building occupants and provide preferred parking for carpools
and alternative vehicles and, shall reduce parking lot size and
its associated impervious surfaces by 35o from Orange County
School Construction Standards by providing automobile parking as
follows: Phase I student parking, 174 spaces, Phase I and II
teacher/staff/visitor parking, 80 spaces (all to be constructed
with Phase I); Phase II additional student parking, 86 spaces.
2. Site Standards. The design of CHCCS high school #3
and its facilities shall preserve a minimum of 300 of the site
in undeveloped space and shall provide shade on at least 300 of
non-roof impervious surface on the site within 5 years or use an
open grid pavement system, with less than SOo impervious
surface, for SOa of the parking area. The site shall comply
with the Town of Carrboro's new stream protection plan and
implement a storm management plan that does not increase the
rate or quality of runoff from the site;
2
DRAFT ~ ~
3, Building Standards. The building design shall stress
compact design features including multi-story construction, The
physical education and athletic facilities shall be designed to
minimize land disturbance;
4. Water Use Standards. Design standards shall have a
goal of aggregate water reduction of 200 of the base, not
including irrigation, after meeting EPA 1992 fixture performance
requirements with respect to irrigation and reflect xeriscaping
principles;
5. Shared Use Standards. Design standards shall provide
the public with non-school hour access to exterior spaces,
including a vita track, cross country course designed and
maintained to increase environmental awareness and interior
spaces for community use including common areas, auditoria and
meeting rooms; and
6, CHCCS High Performance Standards, Design standards
shall comply with the high performance building design criteria
in School Board Policy 9040 (see attached),
7, Transportation Enhancement Standards. Commit at least
$300,000 of the $2,200,000 additional appropriation to the
following capital purchases as part of a smart growth plan to
reduce dependency on the automobile for school functions and to
reduce vehicle miles traveled related to school functions:
3
DRAFT
a. the purchase of busses or shuttles to be owned by
CHCCS or otherwise, in tandem with the development of an
enhanced transportation system, for school uses and functions,
including student, staff and teacher transportation to and from
school and student, staff, teacher and visitor transportation to
and from preschool and afterschool programs;
b. contributions of funds and expertise to the
evaluation and development of the use of Chapel Hill Area
Transit and/or Orange Public Transportation to provide non-
automobile alternatives for transportation of students, staff,
teachers and visitors to and from school, preschool and
afterschool programs;
c. the purchase of transit software to be used to
reduce vehicle miles traveled in future redistricting decisions;
d, promote walking to and from school and pre and
after school programs by funding with matching grants the
construction of sidewalks in Carrboro and Chapel Hill located
within 1.5 miles of CHCCS high school #3 (the school "walk
zone") which sidewalks are likely to be constructed by Carrboro
and Chapel Hill only in response to matching grants;
e. promote bike riding to and from school and pre
and after school programs by funding with matching grants the
construction of bike lanes in Carrboro and Chapel Hill within
f~
4
~~F~ 17
the attendance district of CHCCS high school #3 which bike lanes
are likely to be constructed by or at the request of Carrboro
and Chapel Hill only in response to matching grants;
f. promote bus and other transit transportation to
and from school and pre and after school programs by funding the
construction of weatherproof, climate controlled shelters at
locations within. the attendance district of CHCCS high school #3
adjacent to or conveniently close to park and ride locations
established by Carrboro, Chapel Hill and the University of North
Carolina.
8. Public Road Improvement Standards. Endorse the timely
construction of road improvements to Smith Level Road and
intersection improvements to the intersection of Rock Haven Road
and Smith Level Road which improvements have been endorsed by
Carrboro and. Orange County and which improvements, if timely
constructed, will reduce by as much as $250,000 the offsite road
improvement cost to CHCCS in its construction of CHCCS high
school #3.
IN WITNESS WHEREOF the BOARD OF EDi7CATION and the BOARD OF
COMMISSIONERS have caused their duly authorized officials to
execute this agreement the day and year first above written,
pursuant to authority duly given and as their respective acts,
intending to be bound thereby.
5
DRAFT'
ATTEST:
CHAPEL HILL-CARRBORO CITY
BOARD OF EDUCATION
By:
By:
Neil G. Pedersen,
Superintendent
ATTEST:
By:
Donna S, Baker, Clerk
Valerie Foushee, Chair
Board of Education
ORANGE COUNTY
By:
Barry Jacobs, Chair
Board of Commissioners
Ssg:orangecounty\draftaddendumB0803 with G^aG revisions .doc
1~S
6
•~~ ~ rage i uGs
Policy Code: 90-10 Hiah Performance Building Design Criteria ~ t
The Board of Education supports the construction of school facilities that are designed to be cost-
efficient, durable and sensitive to the environment.. These criteria can only be met when an integrated
approach to design is used from concept introduction Co building commissioning. The Board of
Education takes its role as stewards of'taxpayer funds seriously and supports efforts to design and
construct schools that not only are cost efficient to build but will reduce operational expenses over the
life-span of the building.
The Board of Education supports the definition of High Performance Schools provided below and will
incorporate it during the design and construction phases of school development. High Pei formmue
ScliooGs (HPS) ar-e designed to insprrove the learning environment while sa~~fng eneroQy, nsaterrials and
nahu°al resources.
The Board desires that the following design characteristics of HPS be incorporated into every school
design to the extent feasible, recognizing constraints associated with budgets, sites and other such
factors.
Develop in an Appropriate and Environmentally Sensitive 1VIanner
Orientation for energy conservation
Conservation of natural areas
Respect for resource conservation districts
Balanced use of fill or excavation
Respect for flood plains and flowage easements
Reduce the Use of Water
Use of low volume toilets, faucets, showerheads and irrigation systems
Monitor water usage
Provide High Efficiency HVAC and Lighting
Install high efficiency boilers and chillers
Install T-8 lighting
Provide solar powered lighting
Provide motion detector lighting
Consider daylighting
Provide adequate insulation
Design 4 pipe HVAC systems
Use Materials That Conserve Raw Resources
Designate area for recyclable materials
Use recycled material in construction where available
http://nt5.scbbs com/cgi-bin/om_isapi.dll?elientID=546502&depth=Z&infobase=chaphill.n S/I I/?003
Divert landfill debris from construction sites
Recycle building material to t]le next project
Promote Positive Indoor Air Quality
Increase outside air
Reduce pesticide use
Reduce mold and mildew
Reduce or eliminate water infiltration
Provide appropriate HVAC filtering
Install non-toxic building materials
Limit carpet use
Provide Balanced Temperature
Balance delivery of HVAC
Install accurate thermostats
Reduce classroom humidity
Install appropriately sized units
Design the School for Visual Comfort
Increase outside or natural light through daylighting
Design lighting to eliminate glare and distortion
Provide consistency in lighting color
Design connections through windows to the outside
Limits Excessive Noise
Limit excessive exterior noise infiltration
Limit excessive HVAC noise
Limit proximity to excessive interior noise
Limit hallway noise
Appropriately place classrooms that are noisy by their content
Training for All Personnel
Provide training for custodians, teachers and principals
Commission the building (meaning that all systems work as designed)
~0
http://nt5,.scbbs.cornlcgi-bin/om_isapi.dll?clientID=54650?&depth=2&infobase=chaphill n,.. 8/11/2003
L~ocumen[
Yage i of 5
Involve maintenance personnel in the final approval and walkthrough stage ~f
Building Commissioning
Review of all operating systems
Review of projected energy use
Collaborative effort with owner, contractor and architect
Designed For Safety
Design allows for observation and entry control
Design allows technology surveillance
Provide single entry points for visitors
Design visible pazking areas from administrative offices
Design lock down points for emergencies
Encourage Community Centers
Design media centers, mufti-purpose areas, art rooms and cafeterias that are accessible to the public
Provide adequate parking for visitors
Provide Stimulating Architecture
Create a sense of pride by the school community
Provide a focal point for the community
Lift teacher, student and parent morale
Show concern, value and care for the entire school community
In order to accomplish as many of the desired outcomes as possible, the administration will develop
regulations that will be incorporated from the start of each new school design phase and followed
through to construction completion and building commissioning. Regulations will be derived directly
from or used in combination with the Triangle .I High Performance Guidelines.
School Board Policy 9~2O speaks to the instructional aspect of school design and the educational
specifications required and should be incorporated in any planning effort with the regulations contained
within.,
Adopted: 3/ZI/02
Regulations
Site
3.1 Erosion and Sediment control
• Design a system that controls and reduces the amount of'erosion and runoff from the site
http://nt~ scbbs..corn/cgi-bin/om_isapi.dll?clientID=546502&depth=2&infobase=chaphill,n.,. 8/11/2003
• Stockpile topsoil for later use
• Prevent sedimentation from entering sewers or stream
2.2 Site Selection
~a
• Provide 100 foot buffers from any wetland area and 50 feet from any free flowing water streams
• Building can be sited no lower than 5 feet above the 100 year flood plain
• Avoid agricultural land as defined by the Farmland Trust
• Avoid land with extreme slopes or hill
Z.5 Alternative Transportation
• Locate building within 1/2 mile of an existing or planned trail, greenway, bikeway or bus line
• Provide bike racks and storage for 10% of the building occupants if appropriate
• Provide preferred parking for carpools and alternative vehicles
• Provide easy bike and pedestrian access to the building site
2.6 Site Disturbance
• Preserve a minimum of 30% of the site in undeveloped space if possible without reducing
programmatic features of the school
• Ensure that any cultural landmarks as identified by the state or local government remain
undisturbed
2,7 Stormwater management
• Implement a Stormwater management plan that does not increase the rate or quantity of runoff from
the site
2.8 Heat Islands
• Provide shade (within 5 years) on at least 30% of non-roof impervious surface on the site or use an
open grid pavement system, with less than 50% impervious surface, for 50% of the parking area
• Use high reflectance and low emissivity roofing on 7~% of the roof area
l.9 Light Pollution
• On school maintained and controlled land, design exterior lighting that the cutoff angle does not
exceed 45°'0
• Design lighting to prevent reflection onto another property
~'i'ater
3.1 ~~'ater Efficient Landscaping
• Reduce potable water consumption used for ]andscape irrigation by 50% by using drip systems,
http://nt5.scbbs. com/cgi-biro'om_isapi. dll?clientID=~46~OZ&depth=Z&infobase=chaphill, n, ,. 8/11 /2003
•••,~ . ,•,.• ru~c .~ ur a
well water or storm water runoff.
• Limit landscape irrigation and use drought resistant plants
3.2 Wastewater Technology
• Reduce municipally provided potable water for building sewage flow by using gray water or
waterless fixtures
3..3 Water Use Reduction
• Reduce aggregate water use by a minimum of ZO°% than the base, not including irrigation, after
meeting EPA 199.? fixture performance requirements. Smith Middle and Scroggs Elementary would
provide baseline use data.
Fnerg} and Atmosphere
4.1 Minimum Energy Performance
• Design building to meet ASHRAE/IESN.A 90.1, state or local enertry codes, whichever is more
stringent
4.Z CFC Reduction
• Zero use of CFC-based refrigerants in HVAC systems
• Check for other CFC materials, products and systems and make sure that all are CFC-free
4.3 Optimal Energy Efficiency
• Increase energy performance by a minimum of 20% in new buildings and 10% in existing
structures above those described in 4,1. as demonstrated by simulation using Energy Cost Budget
Method described in section 11 of ASHRAE/IESNA 90,1
4.4 Renewable Energy
• During building design, consider the use of high temperature solar or geothermal assisted
technologies to provide a portion of the total energy use of the building
Material and Resources
5,1 Storage and Collection of Recyclables
• Provide an easily accessible location that serves the entire building for the collection, separation
and storage of recyclables
~..3 Construction Waste Management
• During the design process, develop a checklist that focuses on the reduction of construction waste
from a design function
• Develop a waste management plan that includes a reuse area, recycling area for separation, and a
lunch area that provides for recycling
• Recycle or salvage at least 7~% of grading and clearing debris by weight
http://nt~scbbs com/cgi-bin/om_isapi.dll?clientID=546502&depth=3&infobase=chaphill.n,., 8/11/?003
• Recycle or salvage at least 60% of construction and demolition debris by weight ~~
5.4 Resource Reuse
• Specify salvaged or refurbished materials for a minimum of 2% of the building materials excluding
furniture, fixtures and equipment
5.5 Recycled Content
• Specify that a minimum of 20% of building and site materials contain an aggregate average of 20%
post-consumer content or 40% post industrial content
5,6 Local materials
• Specify that a minimum of 20% of building and site materials are manufachrred regionally within a
500 mile radius
5.9 Durable Itlaterials
• Review materials used in the building for durability to ensure appropriate life cyc]e costs for roofs,
HVAC, structure systems, finishes, furniture, fixtures and equipment
Indoor Euvir°onnrent
6.1 1.linimum Indoor Air Quality
• Meet the minimum requirements of standard ASHRAE 62-1999, Ventilation for Acceptable
Indoor Air Quality
• Explore installation of CO monitoring systems if called for
6.2 Tobacco Smoke Control
• All guidelines met
6.:3 C02 blonitorin
• Install a permanent C02 monitoring system with a concentration towards high occupancy areas
with parameters set at no more than 530 parts per million when compared to outside air or 1,000 parts
per million for indoor air
6.4 Ventilation Effectiveness
• For mechanically ventilated buildings, design systems that result in air exchange effectiveness
greater than 0.9 as determined by ASHRAE 129-1997
• In building renovations, continue the same exchange effectiveness
6.5 Construction L~Q Management
• During construction, meet SMACNA IAQ guidelines and protect stored on-site or installed
absorptive materials from moistuie damage
• Replace air filters regularly to maintain system cleanliness during construction and just before
occupancy
http://nt5 scbbs.com/cgi-bin/om_isapi.dll?clientID=54602&depth=2&infobase=chaphill.n... 8/11 /2003
ra~c i or a
• Flush the building with 100°io filtered and conditioned air for a period of not less than ~ 0 days~~r
to occupancy as schedule permits
6.6 Lorti-emitting D4aterials
• Meet or exceed VOC limits for adhesives, sealants, paints, carpets and composite wood products
using the following guidelines
• South Coast Air Quality Management Rule #1 168
• Bay Area Air Resources, Reg.8 Rule 51
• Green Seal requirements
Carpet and Rug Institute Green Label program
6,7 Indoor Chemical and Pollutants
• Design to minimize cross contamination of regularly occupied areas by using grates and grills for
dirt and particulate
• Separate outside exhausts so that no air recirculation occurs from custodial, Laboratory or
copying/printing rooms take place
• Provide appropriate drainage systems for Iiquid waste
• Implement and insure good housekeeping processes within the building
6.8 System Control
• Provide one operable window and one lighting control panel per 200 square feet for all occupied
areas
• Provide controls for individual airflow, temperature and lighting for regularly occupied areas to
teachers and staff within accepted parameters
6.9 Thermal Comfort
• Comply with ASHRAE Standard 5~-1992, addenda 1995 for thermal comfort standards
• Provide permanent temperature and humidity monitoring to allow operators to control and adjust
performance
6.10 Daylighting and Views
• Achieve a minimum Daylight Factor of 2% without creating cooling problems due to excessive
glazing, in 7~°./0 of all space occupied for critical visual tasks excluding low occupancy support areas
• Achieve a direct line of sight to the exterior from 90% of'all regularly occupied spaces
6.11 Contaminant 1\lonitoring
• Explore installation of independent monitoring systems for ozone, radon, nitric oxide, sulfur
dioxide or fungus and mold
6.12 Acoustic Quality
http://nt5.scbbs.com/cgi-bin/om_isapi..dl]?clientID=X46502&depth=2&infobase=chaphilLn._ 8/11/2003
Design and select materials that generate less noise and those that dampen noise during the ~~
construcuon process
• Reduce noise generating equipment so that the maximum decibel reading level at the property line
is SOdb
• Meet all local noise ordinances
C`ommissioninh
A. Training
• Provide training to all employees about the systems that exits, these include the following:
• HVAC systems
• Lighting systems
• Plumbing and water conservation systems
• C02, temperature, and other monitoring systems
• Passive or active solar, geo-thermal or bio mass systems
• Irrigation systems
• Control and management systems
B. Review
• Provide all stakeholders with review opportunities before occupancy of the building
• Provide all stakeholders with an opportunity to review the building after one year ofoccupancy
• Provide data concerning temperature, humidity and energy consumption to all stakeholders after 1
month, 6 months, 12 months and 24 months
• Require all stakeholders to use HPS features as designed or to report problems immediately to
responsible authorities.
Each architect and contractor employed by the Board of Education shall provide the Board with written
documentation verifying their compliance with the guidelines presented both during the planning and
construction phase of'the building.. Architects and contractors will provide at the bidding phase their
experience related to high performance school standards. If; due to the issue of excessive costs or site
issues, a guideline cannot be met, the architect or contractor must submit written justification to the
Superintendent or designee as well as any alternative plans to reach the desired outcome,. Architects and
contractors are also required to meet the requirements of Policy 9010- Site Selection and Policy 9O?0-
Facility Design.
Chapel Hill-Carrboro City Schools
http://nt5.scbbs.com/cgi-bin/om_isapi.dll?clientID=54650?&depth=2&infobase=chaphilLn.., 8,'11/2003
~~
Chapel Hill - Carrboro City Sc
Lincoln Center, Merritt Mill R.
Chapel Hill, NC 27516
Telephone: (91.9) 967-8211
Fax: (919)9.33-4.560
Neit Pedersen, Superintendent Stephen Scroggs, Assistant Superintendent
for Support Services
To: lolm Lirrk
Orange County Maanager
From: Neil Pedersen~~~/~~
Superintende %"
Stephen Scroggs
Assistant Superintendent for Support Services
Re: Response to Smart Growth Recommendations
Date: January 21, 2004
In response to the request made by the County Commissioners, we have reviewed the
Smart Growth recommendations, Addendums "A" and "B" that were forwarded to us,
Attached is the action item approved by the Board of Education at their regulazly
scheduled meeting on January 15, 2004.
The Boazd of Education approved Addendum "A" without change from the original draft
submitted by the Commissioners.
We are pleased that of the 15 recommendations made in Addendum "B", we can support
12 of them without change,. Two of the recommendations are related and will require
further study, both cost and feasibility. These include shuttle buses and shelters at pazk
and ride locations.. A cost analysis is included. The one recommendation that we feel
must be changed is the teacher, staff and visitor parking. The Boazd of Education is
requesting an increase from 80 to 150 parking spaces. The reasons are detailed in the
action item.
We look forwazd to the County Commissioners' consideration of this matter.
~~
Chapel Hill - Carrboro City Schools
Lincoln Center, Merritt Mill Road
Chapel Hill, NC 27516
Telephone: (919) 967-8211
Fax: (919) 933-4560
Neil Pedersen, Superintendent
To: Neil G, Pedersen
Superintendent
From: Stephen A. Scroggs
Assistant Superintendent for Support Services
Re: Analysis of Smart Growth Recommendations
by the Orange County Commissioners
Date: .January 5, 2004
Stephen A. Scroggs, Assistant
Superintendent for Support
Services
Included is an analysis of Addendum "A" and "B" of the Smart Growth provisions of the
Interlocal Agreement, approved by the County Commissioners for forwazding to the
Board of Education., While the Commissioners have taken no formal action on the
approval of the addendum, Support Services has reviewed the contents and would make
the following recommendations. The original version of the addenda from the County
Commissioners is included in your December 18 Board package.
Addendum "A"
This addendum clarifies capacity, phasing and the source of additional smart growth
money as described in the Interlocal Agreement approved by the Board of Education.. It is
very similar to the original Addendum submitted by the Board of Education, The
following sections are reviewed and are compatible with the original version.
1. Defines the student capacity of Phase 1 (800) and Phase 2 (400). This section also
indicates that Phase 2 should be built consistent with the smart growth principals
identified in Addendum "B".
2. Reaffirms the Board of Comrissioners approval of the amount to be spent for site
acquisition as defined in the Interlocal Agreement,
3. Describes the initial phases of defining smart growth principles..
4. Clarifies that the $2,200,000 to be provided contingent on the Board meeting the
smart growth principles will come from new funding sources, not those already
identified for other Board of Education projects. The statement also states that the
funding will be alternatively financed and will not require any debt service
payments by the Board of Education,
The original Addendum "A" included language that the Board of Education only waived
its right to legal recourse to the first phase of the high school construction, not second
phase: Thatlanguage is not included inthis draft.
Support Services recommends acceptance of Addendum "A" as redrafted by the
County Commissioners.
Addendum "13"
Tlus addendum defines the smart growth principles that the Board of Education must
adhere to if smart growth money is to be allocated. Of the 15 recommendations made,
Support Services is recommending acceptance of 12, further study of 2 and an adjustment
to 1. In each section an analysis is provided and reference made to Boazd Policy 9040 if
applicable.
1. Transportation Standards.
a. The building location near to a bike lane or bus line and the calculation for
bike racks exist currently in Policy 904Q,
Support Services recommends acceptance of this provision.
b. The reduction in student parking is greater than the 25% suggested by the
Board earlier, The reconunended .35% reduction would mean a reduction
in Phase 1 of student panting from 200 to 174,. Phase 2 student parking
would be reduced from 100 to 86 malting the total reduction in student
parking from 300 to 260.. That 260 total represents 22% of the student
population. This is identical to the combined percentage of student panting
at the existing high schools.
Support Services recommends acceptance of this provision.
The County Commissioners' recommendation for teacher/staff/visitor
parking for both phases of the project is 80. That compazes to 208 spaces
at CHHS and 180 at ECHHS. Cedar Ridge has 152 teacher parking spaces
presently. Teacher/staff/visitor parking at this level would not be adequate
to meet the needs of parents and staff: A staffing analysis of the new high
school with a membership of 800 projects a staff membership of 98 and,
when expanded to 1,200 students, a staff membership of 128. The
proposed 80 parking spaces for both phases of the project, including
visitors would not meet the needs of staff, parents, or other visitors. The
impact would be felt in several areas. Staff and visitors who can't find a
parking space will tend to park illegally, for example in fire lanes or along
undesignated roads, creating safety hazards and/or turning school
administrators into parking lot monitors, Frustration with parking will
have an impact on teacher retention and recruitment. The prospect of
recruiting a teacher and having to inform them that they cannot park at
their workplace is problematic. They do have other choices with a
shortage of teachers, Parent involvement is critical in the educational
process and a lack of adequate. visitor parking will dscourageparents
from visiting schools., As the District struggles to get mare parents into
schools, this large of a reduction would be detrimental to the effort. Large
events such as plays, games and community celebrations use staff and
visitor parking as well. The combined reduction in student and staff would ~~
hamper participation in such events or and create unnecessary fmstrations.
Another factor that must be considered is the fact that 43 percent of our
employees live outside of the towns' limits..
Support Services recommends 150 parking spaces he provided for
staff and visitors and that alternative transportation funds beset
aside for potential shuttle, carpool or• van pool incentives.
Certified Teacher Residence Data
ar°i°
Z% 1%1°/1%1% 2%
4 i° o Chapel Hill
a°/ II `
.,.r . z
~: ~ ~ ®Garrboro
~~
t, ^ Durham
~ ~`~~ i F
o Hillsborough
_~,, ; ~ _ r ®Raleigh/Gary
441 s -3 R'Y...
1 G. r e.-fz
1~~~ i f~, i 1°v,`
--,x~.~,;._ ^ Burlington
27°/, ®Graham
t o%
®Unlisted
p Other
2. Site Standards. The site standards listed aze drawn directly from Policy 9040.
Additional language has been added to the section for compliance with the Town
of Carrboro's new stream protection and restates Policy 9040, section 2.7,
concerning storm water management,
Support Services recommends acceptance of this provision.
3. Building Standards. The standazd restates the Boazd of Education requirement
that the building be compact in design, multi story, and built to minimize site
disturbance. This includes the location of athletic facilities..
Support Services recommends acceptance of this provision.
4. Water Use Standards. The water use standards included in the recommendation
replicates those found in Policy 9040 and mentions xeriscaping, awaste-efficient
landscaping technique, utilizing `untlrirsty' native plants and drought tolerant
exotics, thus reducing the need for irrigation. This is found in section 3 1, Water ~ I
Efficient Landscaping, of Boazd Policy 9040,
Support Services recommends acceptance of this provision.
5. Shared Use Standards. The shazed use sturdards are a combination of Policy
9040 and the Boazd's August 4, 2003 Smart Growth Definitions that were shared
with the County Commissioners. The BOCC has added a "vita track, cross
country course designed to increase enviromnental awazeness" to the list of
shazed use facilities.. The auditorium, meeting rooms, and multi-purpose rooms
were already included in Boazd Policy.
Support Services ~°ecommends acceptance of this provision.
6. CHCCS High Performance Standards. Asserts that the building and site must
comply with Boazd Policy 9040. The Districts efforts in the area are widely noted,
but the cost factors of a high performance building must be considered. First time
costs must be analyzed with annual operating costs if true sustainability is to be
achieved. The Board's recent efforts in using life cycle costing, through the DOE2
or other models are certainly an appropriate step in complying with this request.
These efforts will consume the majority of the $2.2 million dollar smart growth
allocation.
Support Services recommends acceptance of this provision.
Transportation Enhancement Standards. This section contains 6 goals to
encourage alternative transportation to and from school, This includes walking,
bike riding, public transportation and park and ride solutions. The
recommendation states that the Board must "commit at least $300,000 of the
$2,200,000" towards the following capital purchases. The recommendations made
have a cost potential well in excess of $300,000 if completed. It should be noted
that the DOT project on Smith Level is not at a stage where cost savings for
sidewalks and roadway improvements could be insured.. Where possible, an
estimated price for that subsection is included in the description.
a. The purchase of a bus to erilrance transportation to and from school
including staff, students and visitors would meet this standazd. The
potential for shuttling staff and students from park and rides has some
merit. This shuttle could also include after school activities. It should be
noted that any bus used as a shuttle and that has any other passenger stops
along the way must be an orange bus.. That bus cannot be used for a shuttle
to athletic events or used for field trips. If the bus is purchased as an
activity bus (white), then the bus can have no other passenger stops except
in the pazk and ride lot and the school parking lot. Any shuttle would need
to be continuous as students and teachers leave the campus on a regulaz
basis.. For the District to provide this shuttle, the following cost estimate
would apply. The estimate is based on the Carrboro Plaza Park and Ride
location only, a six mile round trip, operating for 220 school days and
using average driver pay with benefits.
i. Capital
1. Cost of Bus $70,000
ii, Operating annual
L. Driver (8 I-Tours) $24,000
2. Bus gas, tires oil $2:3,232
iii. Total first year costs $117,2.32
Costs for the Town of Chapel Hill Transit to operate the shuttle aze
substantially higher. Gas, oil, tires replacement and salary are included in
the per hour rate.
i.. Capital
1. Cost of Bus $264,000
ii. Operating annual
2. Per Hour (8lrours) $96,800
iii. Total first year costs $.360,800
Tile continuing operational costs would be a major budgetary problem for
the Board of Education..
Support Services recommends further study of the feasibility of
shuttle buses.
Would contribute fiuzds and expertise to the development of transportation
alternatives to and from school with Chapel Hill Transit and Orange
Public Transportation.. This would allow the District to undertake a
holistic approach to transportation. Recent efforts at collaboration with the
Chapel Hill Transit System have been most productive and while an
estimated cost is not available at this time,
Support Services recommends acceptance of this provision.
c. Transit software for redistricting purposes is available, and depending on
the applicability of the softwaze, could be very beneficial. The softwaze
could be used in conjunction with the other criteria approved by the Board
of Education including ethnicity and social economic status. Previously,
the District has used IRTE, a division of NC State University to help with
these efforts. Routing software, designated TIMS, is provided for bus
routes by the State and its use is mandated. TINTS is responsible for the
District being able to avoid bus purchases from 1998 unti12002, when the
District grew from 8,516 students to 10,.365 students, This increase in
efficiency is a duect result in the use of TIMS. During the last
redistricting, an excel spreadsheet was developed by Milce Kelley and
used by the District to evaluate distances traveled.
Support Services recommends acceptance of this provision.
d. Collaboration with the Town of Chapel Hill and the Town of Carrboro in
the development and funding of a sidewalk network that would connect
..extended areas to the new high school. With the passage of sidewalk........
bonds in both Towns, funding of this network could be a collaborative
effort. Initial meetings with Cazrboro and Chapel Hill have been
3a
productive, Shared grant possibilities exist between the governmental ~3
agencies, Cost estimates are unavailable at this time..
Support Services recommends acceptance of this provision.
e, Replicates the efforts found in subsection (d) but includes bike lanes in
collaboration with both Towns. Potential in this area exists along Smith
Level Road, Tar Heel Drive azrd through Southern Village. Shared grant
possibilities exist between the governmental agencies. A safe and secure
crossing area would be required,
Support Services recommends acceptance of this provision.
f. Proposes the conshvction of weatherproof, climate controlled shelters
located close to park and ride lots for potential shuttle use. The projected
cost per shelter is $60,000. This recommendation blends with the earlier
U ansportation recommendation for shuttles. The initial cost of this project
would seem high. A project to judge potential ridership may be required
before the Board would commit potential funds,.
Support Services recommends further study for potential inclusion.
g, Request that the Board of Education endorses the timely road
improvements on Smith Level Road and the intersection at Rock Haven
which have been approved by the Town of Carrboro and The Orange
County Commissioners.
Support Services recommends acceptance of this provision.
Mr. Scroggs will be happy to answer any questions you may have..
Resolution: Be it, therefore, resolved that the Board of Education approves Addendum
"A" as originally presented, approves the administration's
recommendations as stated on Addendum "B" and directs the
administration to work with the County in areas requiring further study.
3~
ADDENDUM B
Staff general comments regarding Addendum "B" response from Chapel Hill/Carrboro
School District.
There are four issues that are as yet unresolved:
1,b. Parking space totals;
7,a. Park and Ride Shuttle;
7,d. Sidewalk Collaboration; and
7.f.. Park and Ride Bus Shelter,
All of these were identified in the Addendum "B" transmittal from the Board of County
Commissioners as important and integral expenditures to foster the "Smart Growth"
initiatives,
These four items together with a study from the School Board and county staff need to
be specifically budgeted to elaborate on the implementation strategy.
MARCH 2004
~~
STAFF ANALYSIS OF ADDENDUM B 7~
JAN. 5, 2004 CHAPEL HILL/CARRBORO SCHOOL DISTRICT LETTER
SMART GROWTH PRINCIPLES ORANGE COUNTY STAFF RESPONSE
Consistent means an Addendum B item is bath requested by the County and accepted by Chapel Hill-Carrboro
School District.
l,a. BIKE RACKS Consistent
*
i.b, PARKING
See attached memo, which develops a combined standard for student, faculty and visitor Necessary
parking, If disaggregated staff recommends 184 vs. 2QQ for Phase I student parking and 144 with additional
for Phase I and II vs, i5t) for Phase I faculty and visitor, study
Z. STORMWATER MANAGEMENT Consistent
3, COMPACT BUILDING AND SITE DESIGN Consistent
4, WATER USE Consistent
5. SHARED USE Consistent
6, HIGH PERFORMANCE BUILDING DESIGN Consistent
7. TRANSPORTATION ENHANCEMENT
7.a.
*
$$ Staff Perspective;
The Park and Ride Shuttle and Shelter is an ingenious idea that after a positive feasibility study
may begin to make progress in necessary efforts to reduce vehicle miles traveled by both Necessary
students and parents. As described by the School District, the bus would likely be a non-stop with additional
white activity bus between parking lots for students and faculty, This would leave the study
enhanced available parking at the school for visitors who are usually a Tess regular group of
traffic generators, Although a costly alternative, the benefits, some tangible and some
intangible, may offset the cost and promote continued progress in mass transit encouragement,
7.b. INTERLOCAL AND MULTI-TRANSPORTATION DISTRICT COORDINATION Consistent
7,c. $ TRANSIT SOFTWARE Consistent
7.d, $ CHAPEL HILL AND CARRBORO SIDEWALK COLLABORATION Consistent
(Field meetings have been held and cost estimates are being prepared.)
7:e: $ INTERLOCAL BIKELANE COLLABORATION Consistent
Necessary
* with additional
~,p, $$ CLIMATE-CONTROLLED PARK AND RIDE SHELTER (see 7.a. above) study
7,g, ENDORSEMENT OF SMITH LEVEL ROAD IMPROVEMENTS Consistent
* Unresolved Issues $ Includes expenditures of Smart Growth Funds
ORANGE COUNTY PLANNING AND INSPECTIONS DEPARTMENT
ANALYSIS - ADDENDUM B - IT1;M 1. B. PARI{ING SPAChS TOR HIGH SCHOOLS
The High School standards of parking for one third the eapaciYy of the school, do not
specifically address the mix of shident, teacher and visitor parking. So the parking space
allocation of one third (rounded to .35%) of rated student capacity, could be designated for
specific use of the school board.
hi the case of Chapel Hill/Can-boro High School No. 3, the .35% of Phase I total capacity
would produce 280 parlting spaces to be allocated for a specific use by the School District. This
is approximately 80% of the preliminary request of 350 spaces..
The Board of County Commissioners may consider adding the faculty/visitor parking
(48 spaces-12% of capacity) of the Phase II 400 capacity increase into Phase I for construction
efficiency. This is similar to what Cedar Ridge High School did in Phase I. If this system of
parking allocation is used, then the Phase I result would he about 328 spaces - to be determined
for use by the School District. Using the informal use allocation formula, 184 would he for
students and 144 would be available for faculty and visitors for a total of 328. Phase II would
then only increase student parking by 92 spaces for abuild-out total of 420 spaces or
approximately 18.4% less than requested (i.e., 515 spaces).
3~
~~
ORANGE COUNTY PLANNING AND INSPECTIONS DEPARTMENT
ANALYSIS -PARKING SPAC1;5 FOR HIGH SCHOOLS
Pnge 1 of Annla~sis - Adrfenduru B -Item: 1. G.
The informal standard for parking spaces based on a review of existing conditions and/or
rated conditions note a range of percentages. Tluee High Schools were analyzed:
A. Chapel Hill High School (CHHS)
B. East Chapel Hill High School (ECHHS)
C. Cedar Ridge High School (CRHS)
The following results were found:
Actual Membership Rated Capacity
1785 1520 Capacity
A. CHHS 193 Teacher'
15 Visitor
208 11.7% 13.7% Combined Teacher/Visitor
370 20.7% 24.3% Student
578 32.4% 38.0% Total
B. ECHHS 1594 1515 Cauacity
173 Teacher
'] VI$Itor'
180 11.3% 11.9% Combined Teacher/Visitor'
375 23.5% 24.8% Student
555 34.8% 36.6% Total
C. CIZHS 1000 1500 Capacity
128 128 Teacher
24 24 Visitor
152 15.4% 10.1% Combined Teacher/Visitor
300 30% 460 30.7% Student
452 45.2% 612 40.8% Total
o - o .
ao o o-
e. oa-o 452 *30.1%'k (300 STUDENT 20%)
- ~ e. ee a 00
2
~~ ~'4~
~~
V
Page 2 of Analysis - Addendum B -Item 1. G.
Approximate rated capacity parking by use percentages could be considered:
Empirical Standard
30.0 30% Student (A. 24.3%, B. 24.8%, C. 40.8%)
11.9 12% Teacher/Visitor (A. 13.7%, B. 11.9%, C. 10.1%)
42 Total
New Standard
23% Student (A. 24.3%, B. 24.8%, C. 20%*)
12% Teacher/Visitor (A. 13.7%, B. 11.9%, C. 10.1%)
35 Total
* No additional Student parking in Cedar Ridge Pbase II expansion.
Therefore:
School Teacher/Visitor Student Total 35%a`
1500 180 345 525
1200 144 276 420
1000 120 230 350
800 96 184 280
* Note: The total is the suggested combined standard, whereby the School District
decides on use allocation
MOSELEYI,'VILKINS~WCJpD
l i P .'. ( f S S 1 C li < t C G[ P C i• I C N
HIGH SCHOOL #3
CHAPEL HILL - CARRBORO CITY SCHOOLS
September 2, 2003
PHASED PROJECT SUMMARY
Phase I
lnitiat Student Capacity: 800
Academics:
Classrooms for 800 including:
Core Classrooms
Science Classrooms
Exceptional Ed Classrooms
Arts & Music Classrooms
Career & Tech, Ed. Classrooms
Gymnasium (capacity for 1000)
Weight Training
Media Center (capacity for 1200)
Auditorium (capacity of 500)
Cafeteria and Kitchen (capacity for 1200)
Athletic Fields:
1 Non-Football Game/Practice field w/ track,
lights, bleachers, (potentially synthetic grass)
1 Practice field
1 Baseball field (practice field in outfield)
1 Softball field (practice field in outfield)
6 Tennis courts
Parking:
200 Students
100 Faculty
50 Visitors
350 Total
Exhibit A
~~ ,
~~~
. .i. ..• .. _..
Phase II
Added Student Capacity: 400
Additional Academics:
Classrooms for 400 including:
Core Classrooms
Science Classrooms
Exceptional Ed Classrooms
Career & Tech. Ed. Classrooms
Add Auxilliary Gym
Add Wrestling Room
Additional Parking:
100 Students
40 Faculty
25 Visitors
165 Addtitional for Total of 515