HomeMy WebLinkAboutAgenda - 09-05-2024; 8-n - Procurement of Operating System and Database Licensing for Replacement CAD Servers 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 5, 2024
Action Agenda
Item No. 8-n
SUBJECT: Procurement of Operating System and Database Licensing for Replacement
CAD Servers
DEPARTMENT: Emergency Services
ATTACHMENT(S): INFORMATION CONTACT:
SHI Microsoft Licensing Quote Kirby Saunders, Emergency Services
Director, 919-245-6123
Christopher Ward, Division Chief—
Public Safety Communications, 919-
245-6139
PURPOSE: To approve the purchase of the operating system and database licensing required
for replacement Computer Aided Dispatch (CAD) system servers.
BACKGROUND: Orange County Emergency Services is working to replace the computer aided
dispatch system beginning this fiscal year. As part of this project, the new computer server
hardware is required to meet the specifications of the new system. The new servers require
operating system and database server software licensing in order to function.
Emergency Services staff with support from Information Technologies` staff selected SHI to
provide the necessary Microsoft Windows Server Datacenter and Microsoft SQL Server licensing
using North Carolina State Term Contract 208C.
FINANCIAL IMPACT: The total cost of the necessary licensing is $191,209.09. The Board of
Commissioners approved $2,800,000 in the FY 2024-25 Capital Investment Plan (CIP) for public
safety software enhancements to include this project. The combination of CIP and approved
Emergency Telephone System Funds covers the total cost of all portions of the CAD replacement
project outlined for this item and the two other CAD-related items on this September 5, 2024
Business meeting agenda.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: Healthy Community
OBJECTIVE 5. Invest in, support, train, and retain our community safety, health, and
emergency services employees and direct care workforce.
OBJECTIVE 6. Provide sustainable, equitable, and high-quality community safety and
emergency services to meet the community's evolving needs.
2
The replacement CAD system will ensure Emergency Services and partner public safety agencies
have the best possible tools to remain at the forefront of ever-developing technology to respond
to the needs of the community.
RECOMMENDATION(S): The Manager recommends that the Board approve the purchase of
the server operating system and database licensing as outlined in the attached quote and
authorize staff to move forward with execution of the purchase as appropriate.
D001Zgh EYuetpe ID:CE23EE9E-AF27-4E2 995Pr79EED879C00D
3
Pricing Proposal
Q u otatio n#: 25200125
Created 0n: 811512024
0SF11 Valid Until: W3012024
NC-County of Orange Microsoft Ins ide Account
Manager
Darren Strieldarmi Ashley Campbell
PO Box 8181
Hillsborough, NC 27278-8 1 8 1 Phone:-
Unted Slates Fax:
Phone:9192452661 Errol: Ashley}Campbe112@shi.com
Fax:
Errrel: dstrioldand@orangecountyno.gov
PU Prices are in US Collar(US D)
Product Qty Your P d oe Tata I
1 SQL Server Enterprise Core ALng LSA2L 9 $13.367.72 $120.309.48
Microsot- Part#:7JQ-00341
Contract Name:Microsot Software- Enterprise Agreement
Contract N:208 C
Coverage Term:902024—121 M26
Nate: EAN 75194012 - Upfront
2 SQL Server Standard Core ALng LSA2L 4 $3.487.30 $13.94920
Microsoft- PartN:7N0-00302
Contract Name:Microsot Software- Enterprise Agreement
Contract N:208 C
Coverage Term:9l22024—121 M26
Nate: EAN 75194012 - Upfront
3 Wn Serer D C Core ALng LSA2 L 04 $681.41 $43,610.24
Microsot- PartN:9E400039
Contract Name:Microsot Software- Enterprise Agreement
Contract N:208 C
Coverage Term:9l22024—121 M26
Nate: EAN 75194012 - Upfront
"Tax $13,340.17
Tctd $191.209 DO
"Tax is estimated. Invoice will include the full and final tax due.
Additional Comments
Please note,if Emergency Connectivity Funds(ECF)will be used to pay for all or part of this quote,please let us know as we will
need to ensure compliance with the funding program.
Hardware items on this qu ote may be updated to reflect changes d ue to industry wide consha ints and luau ations.
Thank you far choosing SHI htemational Corp!The pricing offered on this quote proposal is valid through the expiration date listed
above.To ensure the best level of service,please provide End User Name, Phone Number, Ernail Address and applicable Contract
Number when submitting a Purchase Order. For any additional infomretion including Hardware, Software and Serxices Contracts,
Docusign Envelope ID:CE23EE9E-BF27-4E24-995A-79EED879CBBD
please contact an SHI Inside Sales Representative at(888) 744-4084. SHI International Corp. is 100% Minority Owned,Woman
Owned Business. TAX ID#22-3009648; DUNS#61-1429481; CCR#61-243957G;CAGE 1HTF0
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item.