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HomeMy WebLinkAboutAgenda - 09-05-2024; 8-g - Fiscal Year 2024-25 Budget Amendment #1 ORD-2024-026 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2024 Action Agenda Item No. 8-g SUBJECT: Fiscal Year 2024-25 Budget Amendment #1 DEPARTMENT: County Manager's Office ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153 Summary Attachment 2. Department of Environment, Agriculture, Parks and Recreation (DEAPR) Fee Schedule Revision PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year 2024-25. BACKGROUND: Note: The term "Deferred Revenues" used in several of the items listed below are also known as unearned revenue or prepayments, and refers to revenue received in FY 2023-24 in advance of FY 2024-25. Deferred revenue is reserved and accounted for on the County's balance sheet as a liability to avoid expenditure in FY 2023-24. At the start of FY 2024-25, the deferred revenue is then recognized on the income statement as revenue. Criminal Justice Resource Department 1. The Criminal Justice Resource Department has received an increase in Drug Treatment Court Grant Award funding from the ABC Board for FY 2024-25 from $32,000 to $33,500. This amendment authorizes the increase in the Multi-year Grant Fund. Drug Treatment Court($1,500) — Project#71377 Revenues for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Grant Revenue $104,830 $1,500 $106,330 Total Project Funding $104,830 $1,500 $106,330 Appropriated for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Project Expenditures $104,830 $1,500 $106,330 Total Costs $104,830 $1,500 $106,330 2 2. The Criminal Justice Resource Department (CJRD) has a $35,000 increase in annual funding from the ABC Board. These funds will be used to support increased departmental costs, including an increase from .75 full-time equivalent (FTE) to 1.0 FTE for the CJRD Office Manager position. This amendment authorizes the increase and provides for .25 additional FTE to be covered in the General Fund. 3. The Criminal Justice Resource Department has $1,398 in deferred revenue related to donations received from the Orange County Bail Bonds Justice Project in FY 2023-24 to assist with client transportation and other client needs. This budget amendment provides for the re-budgeting of this remaining amount from FY 2023-24 for use in FY 2024-25 in the General Fund. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 1. Improve harm reduction, prevention, and support services for adults and children experiencing behavioral health issues, substance use disorder, and intellectual or developmental disability. OBJECTIVE 4. Reduce impacts and barriers forjustice-involved children and adults through deflection, diversion, therapeutic interventions, and re-entry support, including housing. Transportation Department 4. The Transportation Services Department receives Transit Tax reimbursement for transportation services operating expenses through GoTriangle. This amendment recognizes $20,000 in additional reimbursement revenue received in Fiscal Year 2023-24 and appropriates fund balance for staff office space improvements. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 4: MULTI-MODAL TRANSPORTATION OBJECTIVE 1. Identify priorities and resources necessary to implement the Orange County Transit Plan. Health Department 5. The Health Department has the following deferred revenue items: • GlaxoSmithKline Gateway Grant -- In November 2023 the Board of Commissioners recognized a $10,000 award from the North Carolina GlaxoSmithKline Foundation to be used toward providing resources at Gateway Hub including tutoring services and community engagement activities. As of June 30, 2024, there was $10,000 remaining in the General Fund for this grant project. This budget amendment provides for the receipt of these deferred revenues for use in FY 2024-25. • UNC IMPACT Incentives Program -- In January 2024 the Board of Commissioners recognized an $11,000 grant from researchers at the University of North Carolina (UNC) to participate in a clinical research program to improve Human Papillomavirus (HPV) vaccination initiation rates among participants ages 9-12. 3 These funds are used to offer patients free HPV vaccine. As of June 30, 2024, there was $2,000 remaining unspent in the General Fund for this purpose. This budget amendment provides for the receipt of the $2,000 for use in FY 2024-25. The Health Department has received the following additional grant revenue: • CCNC Capacity Building — The Health Department has received $20,507 from Community Care of North Carolina (CCNC) that will be used to contract administrative and clinical assistance in the medical clinic to improve the health and quality of life by building and supporting better community-based health care delivery systems. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 2. Expand access to quality, affordable healthcare services. OBJECTIVE 7. Invest in services and programs that improve the health and quality of life of the community. Department of Environment, Agriculture, Parks and Recreation 6. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) holds funds of the Soil and Water Conservation District Board. Grant funds are used for special projects, programs, operational expenses and other needs that are approved by the Soil and Water Conservation District Board of Supervisors. As of June 30, 2024, the department had $6,895 in unspent funds remaining and will receive an additional $3,600 this fiscal year. This budget amendment appropriates $10,495 in the Multi-Year Grant Fund and increases the General Fund budget by $3,295. This creates the following DEAPR Grant Project Ordinance in the Multi-Year Grants Fund, outside of the General Fund: Soil & Water Grant($10,495) - Project#71362 Revenues for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Transfer from General Fund $0 $6,895 $6,895 Grant Revenue $0 $3,600 $3,600 Total Project Funding $0 $10,495 $10,495 Appropriated for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Project Expenditures $0 $10,495 $10,495 Total Costs $0 $10,495 $10,495 7. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) was awarded funding of $59,296 from the NC Department of Agriculture and Consumer Services, Division of Soil & Water for the StreamFlow Rehabilitation Assistance Program (StRAP) grant for the period of July 1, 2024 to December 31, 2026. These funds will be used to protect and restore the integrity of drainage infrastructure through routine maintenance to existing streams and drainage ways. This budget amendment appropriates 4 these funds and increases the following DEAPR Grant Project Ordinance in the Multi-Year Grants Fund, outside of the General Fund: STRAP Grant($59,296) — Project#71361 Revenues for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised STRAP Grant Revenue $60,097 $59,296 $119,393 Total Project Funding $60,097 $59,296 $119,393 Appropriated for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Project Expenditures $60,097 $59,296 $119,393 Total Costs $60,097 $59,296 $119,393 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION OBJECTIVE 6. Protect water supply/watersheds. OBJECTIVE 7. Conserve and protect high priority open space, including Natural Heritage sites, nature preserves, watershed riparian buffers, and prime/threatened farmland. 8. DEAPR requests to amend the County Fee Schedule to include the correction provided in Attachment 2. This change to the fee schedule has no impact FY 2024-25 budgeted revenue. The proposed modification is to address an error in the FY 2024-25 adopted fee schedule. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. Animal Services 9. Animal Services is proposing to utilize $5,790 of donated funds to cover the cost of spaying/neutering Orange County Community Cats. The donated funds are from Community Giving Fund. This budget amendment provides for the receipt and use of these funds consistent with the intent of the donations. 10.Animal Services has deferred revenue for the following programs: • Enrichment Program —As of June 30, 2024, the department has $2,368 in deferred revenue, for use in FY 2024-25, remaining in the General Fund from program donations. • Spay/Neuter Program — As of June 30, 2024, the department has $8,458 in deferred revenue, for use in FY 2024-25, remaining in the General Fund from program donations. • Veterinary Assistance Program—As of June 30, 2024, the department has $2,986 in deferred revenue, for use in FY 2024-25, remaining in the General Fund from program donations. 5 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 7. Invest in services and programs that improve the health and quality of life of the community. Department of Aging 11.The Department on Aging has the following deferred revenue items: • Fitness Studio Fees —As of June 30, 2024, the Department of Aging has $1,381 in deferred revenue remaining in the General Fund generated from fees collected for classes occurring in FY 2024-25. This budget amendment provides for the receipt of these deferred revenue for use in FY 2024-25. • Community Based Services Class Fees —As of June 30, 2024, the Department of Aging has $1,538 in deferred revenue remaining in the General Fund generated from fees collected for classes occurring in FY 2024-25. This budget amendment provides for the receipt of these deferred revenue for use in FY 2024-25. • Donations — As of June 30, 2024, the Department of Aging has $10,957 in deferred revenue remaining in the General Fund generated from donations received to purchase replacement wellness exercise equipment. This budget amendment provides for the receipt of these deferred revenue for use in FY 2024-25. • Mobility Management Grant -- As of June 30, 2024, the Department on Aging has $1,313 in deferred revenue for use in FY 2024-25 remaining in the General Fund, related to the Mobility Management Grant. This budget amendment provides for the receipt of these deferred revenues for use in FY 2024-25. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 7. Invest in services and programs that improve the health and quality of life of the community (e.g., recreation and public open spaces, arts, etc.) County Manager—Arts Commission 12. In FY 2023-24, the Arts Commission issued a State Grant award to Carrboro Elementary. Carrboro Elementary has returned $200 in unspent funds from the award unspent in FY 2023-2024. This amendment appropriates these deferred revenues in the Visitors Bureau Fund in FY 2024-25 and reauthorizes this amount to be awarded to future recipients. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 7. Invest in services and programs that improve the health and quality of life of the community (e.g., recreation and public open spaces, arts, etc.) • GOAL 6: DIVERSE AND VIBRANT ECONOMY OBJECTIVE 1. Provide family-oriented and inclusive programming or other cultural events for residents and visitors. 6 Community Relations 13.The amount of $50,000 was authorized for the Community Relations Department to work with a vendor to create promotional materials for the Bond Education Committee. The funds reverted to fund balance at the end of the fiscal year. This amendment authorizes $50,000 from fund balance to select the vendor. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 5: PUBLIC EDUCATION/LEARNING COMMUNITY OBJECTIVE 4. Improve learning environments by investing in facilities over a 10- year period that address repair, renovation, and educational adequacy needs. OBJECTIVE 5. Invest in and implement a plan that supports schools operational and facility funding needs. Department of Social Services 14.The Department of Social Services has received a total $11,133 in donations. The amount of $1,694 is from a foster care art project and the remaining $9,439 is for the annual Toy Chest Drive. These funds will be appropriated outside of the General Fund in the DSS Client Fund. The budget amendment provides for receipt and use of these funds consistent with the intent of the donation. 15.The Department of Social Services has received $103,865 from the State Adoption Promotion Program Fund. These funds will be used to enhance agency adoption services. This amendment authorizes the revenue and expenditures in the DSS Client Fund outside of the General Fund. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 3. Provide social safety net programming and the resources needed for our most vulnerable community members. Emergency Services 16. Emergency Services has received approval from the E911 Board to use $612,242 in Fund Balance to support the Public Safety Software Enhancements Capital Project for the Computer Aided Dispatch (CAD) system and integration services between public safety software systems. In addition to the use of Fund Balance, there is a commitment from the E911 Board for an additional $423,311 after reconsideration. This budget amendment allocates $612,242 in Fund Balance, recognizes the additional revenue from fund reconsideration of $423,311, and appropriates the expense of$1,035,553 within the E911 Fund. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 6. Provide sustainable, equitable, and high-quality community safety and emergency services to meet the community's evolving needs. 7 Housing Department 17.The Housing Department has deferred revenue through the HUD Emergency Housing Voucher Grant. The department received $63,896 in voucher and administrative funds in FY 2023-24 that will be utilized in FY 2024-25. These funds will be authorized in the Housing Choice Voucher Fund, outside of the General Fund. 18. In FY 2023-2024, the Housing Department received the Rapid Rehousing — State Fiscal Relief Fund Grant. The County recognized receipt of$79,077 in grant funds. The State has revised the County's share of the relief funds and has increased the grant to $85,200. This increases the authorization in the Community Development Fund, outside of the General Fund, by $6,123. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 3: HOUSING FOR ALL OBJECTIVE 1. Allocate predictable funding sources to contribute or support adding to affordable housing stock. OBJECTIVE 7. Expand resources and invest in housing designed for our aging and disabled residents. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2024-25 and increases the authorization in General Fund by $176,991, the Multi-Year Grant Fund by $60,796, the Emergency Telephone Fund by $1,035,553, the Housing Choice Voucher Fund by $63,896, the Community Development Fund by $6,123, the Visitors Bureau Fund by $200, and the DSS Client Fund by $114,998. RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and capital project ordinance amendments for Fiscal Year 2024-25. 8 Year-To-Date Budget Summary Fiscal Year 2024-25 Emergency HousingChoice Community Visitors DSS Client Fund Budget Summary General Fund Grants Fund Telephone Voucher Development Bureau Fund Fund Fund Fund Fund Original Budget Revenue $286,304,076 $282,000 $428,404 $7,542,500 $1,050,112 $2,750,331 Interfund Transfer Revenue $1,006,039 $463,864 Fund Balance Appropiation $7,100,000 $307,790 Total Original Budget $294,410,115 $282,000 $428,404 $7,542,500 $1,513,976 $3,058,121 $0 Additional Revenue Received Through Budget Amendment#1 (September 5th,2024) Grant Funds $100,096 $60,796 $423,311 $63,896 $6,123 $200 $114,998 Non Grant Funds Additional Interfund Transfer Revenue Additional Fund Balance Appropriation $76,895 $612,242 Total Amended Budget $294,587,106 $342,796 $1,463,957 $7,606,396 $1,520,099 $3,058,321 $114,998 Dollar Change in 2024-25 Approved Budget 1 $176,9911 $60,796 1 $1,035,553 1 $63,896 1 $6,123 1 $200 $114,998 Change in 2024-25 Approved Budget 1 0.06%1 21.56%1 241.72%1 0.85%1 0.58%1 0.01%1 100.00% Attachment 2. DEAPR Fee Schedule Revision 9 Parks&Recreation Description Current Fee Proposed Change I Last Revisionj Notes Facility Rentals Special Use Rental-Wedding $530.00 $300.00 2024 Correct error that increased fee by over 100% instead of intended 20%.Prior to 2024 the fee was$250.