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Agenda - 09-05-2024; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 5, 2024 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (under separate cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: May 16, 2024 Budget Work Session Attachment 2: May 21, 2024 Business Meeting Attachment 3: May 23, 2024 Budget Work Session Attachment 4: May 28, 2024 Budget Work Session FINANCIAL IMPACT: There is no financial impact associated with this item. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. RECOMMENDATION(S): The Manager recommends that the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 16, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Thursday, May 9 16, 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene, 12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None 15 COUNTY ATTORNEYS PRESENT: None 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the Board of County Commissioners meeting to order at 7:00 p.m. 21 All commissioners were present. 22 23 The Board reviewed and discussed: 24 • Outside Agency Funding; 25 • the Durham Technical Community College — Orange County Campus FY 2024-25 26 Operating Budget; 27 • the Chapel Hill-Carrboro City Schools FY 2024-25 Operating and Capital Investment Plan 28 Budget; and 38 • the Orange County Schools FY 2024-25 Operating and Capital Investment Plan Budget. 31 BACKGROUND: The County Manager presented the FY 2024-25 Recommended Budget 32 (https://www.orangecountync.gov/budget) at the Board's May 7, 2024 Business meeting. Since 33 that time, the Board has conducted one public hearing to receive residents' comments regarding 34 the proposed funding plan. This is the first opportunity for the Board to discuss next year's 35 recommended funding plan related to Outside Agency and Education funding. 36 37 1. Discussion Regarding Outside Agencies Funding for FY 2024-25 39 County Manager Bonnie Hammersley made the following presentation: 40 Slide #1 ORANGE COUNTY NORTH CAROLINA FY2024-25 COUNTY MANAGER RECOMMENDED BUDGET Outside Agencies Mav 16,2024 BOCC Work Session 41 2 1 Slide #2 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES (501-6) Approved Request Recommend Recommend Agencies Funded 42 52 38 3 Total $ 1,037,016 $ 1,969,914 $ 884,439 $ 162,776 Beginning in FY 2024-25,the agencies that are eligible to bill Medicaid and receive Maintenance of Effort(MOE)fiends will be moved to the MOE find and will be managed by Alliance. There were seven(7)new agencies requesting funding of$144,000,four(4)new agencies were recommended to receive funding for a total of$22,500. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #3 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Funding Formula I W—95 Up to$10,000 plu%base 94—90 UP to$ ,SW plus base 89—85 Up to$5,000 plus base 84—80 Up to S2,5W plus base 79—75 Up to$1,000 plus base 74—Below 50 *Funding is based on the requested amount over last years award (base). e.&The agency s last year award was$10,000 the request this year is S20,000,the application score is 84 the funding Formula amount will be$5,000 plus$10,000 base for an award of S 15,000. ORANGE COUNTY NORTH CAROLINA 5 6 Bonnie Hammersley said the funding formula was changed due to limited resources and 7 to ensure a more equitable distribution. 8 9 3 1 Slide #4 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Transferred to MOE Funding Club Nova S 18,750 S73,000 528,750 too 1:1 f'uniro 573,849 5150,000 583,848 9s FrccdonHousc 550,176 S50,176 550,176 83 ORANGE COUNTY NORTH CAROLINA 2 3 Vice-Chair Greene asked about the recommendation for Club Nova. She asked for 4 clarification regarding if funds were coming from Alliance. 5 Bonnie Hammersley said they would be able to bill Medicaid for some services and some 6 funding is coming through the Maintenance of Effort funding provided by the county. 7 Vice-Chair Green asked if this makes them whole for what they asked for. 8 Bonnie Hammersley said no but it did increase. She said it is the formula plus their base. 9 She said that El Futuro requests more because they have clients that do not qualify for certain 10 benefits. 11 12 Slide #5 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Aging Services Charlct�f lousc S25,000 S26,000 526,W0 98 ORANGE COUNTY NO111-H CAROLINA 13 4 1 Slide #6 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Behavioral Health Award Reconiniend Cllw Fnterprises S6 100 y-10 11110 S"0 1 11 M I M I ORANGE COUNTY NORTH CAROLINA 2 3 Commissioner Portie-Ascott asked about the base funding for Charles House. 4 Bonnie Hammersley said that it was $25,000 so they requested $1,000 more. She said 5 that since they score high, they got all of what they requested. 6 7 Slide #7 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Cornrnunity Services Pi 2023-24 F)'2024-2n Application Award Im Recommend Scorc I listuric l lillsborough S12,000 $12,000 $$12,000 90 Commission I listorical roundation $30,00D S45,000 S32,500 82 orangc County 90 Partnership for Young $3,000 $8,000 $8,000 Children Alliance for Hisroric Ilillsborokigh 50 SIU,UOfI $S,ODU 85 Piedrnoni Wildlife $12,000 S12,000 512,(H)O 88 Seim forC:harlic 56,641 521,(X10 S9,141 83 ORANGE COUNTY NORTH CAROLTNA g 5 1 Chair Bedford asked for clarification on the differences between Historic Hillsborough 2 Commission, the Historical Foundation, and the Alliance for Historic Hillsborough. She said the 3 Historical Foundation runs the Orange County Museum. 4 Melissa Allison, Business Manager for the County Manager's Office, said the Historic 5 Hillsborough Commission is the Burwell School. She said the Alliance for Historic Hillsborough 6 is the Hillsborough Visitor's Center. 7 8 Slide #8 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Food/Nutritional Services Recommend Chapel Hill/Carrboro Meals $75,000 $75,000 $75,000 95 on Wheels PORCH—Chapel Hill $16,020 $24,300 $21,020 87 Carrboro TABLE $18,000 $23,000 $23,000 93 Transplanting Traditions $12,000 $15,000 $15,000 90 ORANGE COUNTY NORTH CAROLINA 9 10 Commissioner McKee asked if there is a PORCH Chapel Hill and a PORCH Orange 11 County. 12 Bonnie Hammersley said there is a PORCH Hillsborough. She said they requested funds 13 but scored low and were not recommended for funding. 14 Commissioner McKee asked if PORCH Hillsborough had been funded before. 15 Bonnie Hammersley said they were funded in the previous year equal to PORCH Chapel 16 Hill/Carrboro. 6 1 Slide #9 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Health FY2'23-24 Awar. Orange County Rape Crisis $61,000 $51,000 $51,000 91 Planned Parenthood $20,000 $20,000 $20,000 98 Arc of the Triangle Disability&Autism $0 $2,500 $2,500 in 82 Services ORANGE COUNTY NORTH CAROLINA 2 3 Bonnie Hammersley said that Arc of the Triangle was a new organization to be funded 4 and she hopes they will do well and reapply next year so they can receive more funding. She 5 said new agencies don't have a performance history, which affects the score. 6 Commissioner McKee asked for clarification that if you are a new agency, it counts against 7 you. 8 Bonnie Hammersley said that the agency wouldn't have a performance history, which 9 means the agency can't be scored on that area. 10 Commissioner McKee clarified that in the second, third, and fourth years they could be 11 scored on performance. 12 Bonnie Hammersley said yes. 13 Commissioner Portie-Ascott said they must have a history to have a base. 14 Bonnie Hammersley said they will have a base going forward and the county will be able 15 to check their performance. 16 Chair Bedford said if an agency is new, then their base is $0. 17 Bonnie Hammersley said it is a grant award and they don't want agencies to think that 18 funding is a given. She said they need information to evaluate. She said that the Orange County 19 Rape Crisis center requested less funding than their base amount. 20 21 7 1 Slide #10 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Housing Communin Empowerment Fund $22 5[][] $3f30CHi 530,000 9(] Jackson Center— Northside Neighborhood $37,50i] SG2,00(3 $42,500 87 EmPOWERment $60,000 $80,000 $67,500 91 Habitat for Humanity 5g5,[H]0 $120,000 $100,000 92 PeeWee Homes $10,5(H) $14,M) $14,000 85 RebiAdingTogethcr S11,250 S15,(100 $15,000 88 1 lope Renovation S0 $100,000 $7,500 94 ORANGE COUNTY NOWM(:AROL1NA 2 3 Bonnie Hammersley said that Hope Renovation's request was for some services that the 4 county already provides which affected their score and they were also a new request. 5 6 Slide #11 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Equity & Inclusion Award U Centro 1-lispano $34,483 $38.3-7 $38,377 84 Learning Across S22,000 $10,000 $7,500 87 Gcncradon Refugee Community $7,500 $10,000 $10,000 84 Partnership OC Disability Axxareness S14,513 $2A,n00 S15,000 76 Council Refugee Support tenter $5,000 $5,000 $5,01)0 75 Orange County Living ${] $15,[][][1 S1f1(H)[) 95 Wage ORANGE COUNTY NORTH CAROL1NA 7 8 9 8 1 Slide #12 FY2424-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Juvenile/Adult Justice Services AGENCY FY2023-24 I Award Boomerang Youth S20,000 S40,000 S27,500 91 Oxford House S5,000 S9,000 59,000 90 Re-entry House Plus S25,000 525,000 $25,000 90 Volunteers for Youth SI017(L) Sl l,000 S11,000 95 Pro Bono Counseling $0 $20,000 $7,500 92 ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #13 FY2024-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Library Award =1 Reconinicnid 1 L3 Camp $1,500 $2,000 $2,000 93 Family Reading Partners 510,000 S 12,000 S 12,000 93 Orange County Literacy S 18,750 $20,000 S20,000 94 Council ORANGE COUNTY NORTH CAROLINA 5 6 Bonnie Hammersley said she brought the library in to do scoring of the applications on 7 slide #13. She said they were evaluated and scored very well. She said they are good partners 8 to have working with them. 9 9 1 Slide #14 FY2424-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Social Services The Exchange Club $14,687 S 15,901 S15,901 87 life Skills Foundation S0 S29,0{X) S7,500 94 Grou>Your World $0 $30,000 $2,501 I 81 ORANGE COUNTY NORTH CAROLINA 2 3 Bonnie Hammersley said that there are not as many Social Services related agencies 4 listed because several previously funded organizations are now funded through contracts with 5 the Department of Social Services. She said they also work directly with the department director. 6 She said there were two new organizations. 7 8 Slide #15 FY2424-25 RECOMMENDED BUDGET OUTSIDE AGENCIES Unfunded Agencies MdScope $45,000 $90,000 SO 72 Voices Together $15,000 $38,33 1 S0 73 Big Brothers/Sisters $14,687 $15,000 50 72 Bridge 11 Sports S15,0(}i) S5,000 So 55 Triangle Bikeworks S5,000 $5,000 S0 65 kidru $15,289 S30,578 S0 73 CH Farmers Market 50 325,000 so 73 CHCCS Foundation S2,500 S5,000 $o 72 Sincerus Healing $0 $10M) S() 56 Piedmont Electric S0 520,000 S0 46 PORCH-Hillsborough $16,020 $4352iH1 S0 71 ORANGE COUNTY NORTH CAROLINA 9 10 1 Bonnie Hammersley said that the score cards are available to any agency who wants to 2 understand how their applications were scored. She said that once the ranking is presented to 3 the Board, then the scorecard would be public record. 4 5 Slide #16 Questions ORANGE 6 -ItIIf .%It(IIIN% 7 Commissioner Richards asked for clarification that the Board would no longer see 8 agencies that are funded through direct department contracts such as with Social Services. 9 Bonnie Hammersley said it is a line item in their departments and would be presented as 10 part of the Social Services department budget. 11 Commissioner Richards clarified there would also be agencies in Housing and DSS. 12 Bonnie Hammersley said there are also ones in Health and CJRD. She said those 13 agencies do not have to fill out a grant application but rather the department director makes a 14 recommendation to the County Manager. She said that this year there were limited resources. 15 Commissioner Hamilton said she would like more information on the criteria that the 16 County Manager is looking for to determine the funding. 17 Bonnie Hammersley said that is on the scorecard. 18 Commissioner Hamilton said there is not a lot of information in the budget document on 19 how the scoring is done. She suggested a summary of the process in the budget document to 20 make it easier for the public to understand and how the process is done. 21 Bonnie Hammersley said that probably would have been helpful to include as had been 22 done in previous years. 23 Commissioner Hamilton said it would be good for the public to understand. She said it 24 would also be helpful to know how to get more information. She said when dealing with limited 25 funds, it would be good to see how the rubric balances priorities. She said she does not know 26 how services get weighed. 27 Bonnie Hammersley said it is weighed by the department head working with the advisory 28 board. She said they can determine if services are redundant. She said that for many years Child 29 Care Services were applying and that is a service already provided. She said the 30 recommendations are done by the advisory board and scored by a team and guidance of the 31 department director. She said the process has changed in the last 10 years to focus on how 32 outside agencies can help the county. She said the priorities are food, public safety, childcare, 33 human services types of services. She said she should have included the scoring and is happy 34 to answer any questions. 35 Commissioner Portie-Ascott asked for clarification on the recommendation for El Centro 36 Hispano. 37 Bonnie Hammersley said El Centro's score made them eligible for$2,500, which is all they 38 requested. 11 1 Commissioner Portie-Ascott asked for clarification on the recommendation for 2 Boomerang. 3 Bonnie Hammersley said their base was $20,000, and their score made them eligible for 4 an additional $7,500. 5 Commissioner Richards expressed concerns about the fact that new agencies do not have 6 experience in the county outside agency funding program and therefore cannot earn more points. 7 She asked if any previously funded agencies did not get recommended for funding. 8 Bonnie Hammersley referred to slide #15. She said unfunded agencies will have a base 9 of$0 in future years. 10 Chair Bedford said another way to approach the process is zero-based budgeting. 11 Commissioner Richards said she didn't know how that would impact outside agencies. 12 Chair Bedford said it creates uncertainty. 13 Commissioner Richards said in future years, making funding decisions might be tougher. 14 She said it is something to ponder. 15 Bonnie Hammersley said there have been some years where the county could not afford 16 to take on new non-profit agencies. She said from those years, there is the reputation that if you 17 are new you do not get any funding. She said that is because the county could not afford to spend 18 funds on new agencies they have never worked with because they cannot guarantee their 19 reliability. She said they want to encourage agencies to apply. She explained some of the reasons 20 agencies were not recommended for funding. She said it does reflect how the economy is going. 21 She encouraged anyone with questions to contact her and said the agencies that did not get 22 funding understand why. 23 24 2. FY 2024-25 Operating and CIP Budget Discussions, regarding: 25 • Durham Technical Community College 26 • Orange County Schools 27 • Chapel Hill-Carrboro City Schools 28 29 President JB Buxton of Durham Technical Community College made the following 30 presentation: 31 32 Slide #1 aU R HAM TECH Orange , . 33 34 35 36 12 1 Slide #2 2 SP23 to SP24 Enrollment Update Orange County Residents and Locations Curriculum Courses Continuing Education 30% 90% SO% 2595 24% $,)30 7O16 20% 60% 49% 50% 15% 12% 13% -0Q9s 1D% 5% 30% M 20% All Durham Tech IX residents enrolled All Students at DC OC residents at OCC All Durham Tech OC residents enrolled All students at OC OC residents at OCC students at any site sites students at any site sites durhamtech.edu 3 4 President JB Buxton showed data from last spring to this spring. He said they operate out 5 of Hillsborough and have two other sites that are smaller in Chapel Hill and Carrboro. He said 6 they experienced 9% growth and that is among the highest of any community college in the state. 7 He said that Orange County residents increased 12% in their curriculum courses. 8 9 13 1 Slide #3 2024-25 COLLEGE REQUEST 2023-24 Approved 2024-25 Budget Manager's REQUESTED ITEMS Budget Request Recommendation %Funded Current Ex pens 915,346 1,157,360 945,363 82% Recurring Capital 60,000 100,000 75,000 75% Article 46 Items Innovation Hub 20,000 20,000 20,000 100% Apprenticeship Coordinator 8,249 8,755 8,755 100% Promise Grants 200,000 200,000 200,000 100% Back to Work Grants 100,000 100,000 100,000 100% Small Business Grant 70,000 70,000 70,000 100% Mal Article 46 398,249 398,755 1 398,755 100% TOTAL REQUEST 1,373,595 1,656,115 1,419,118. dl.irhamtech edu 2 3 President JB Buxton said they are aware of the tough decisions that the Board has to 4 make when it comes to funding. He said that he wanted to highlight the Article 46 items and their 5 importance to the apprenticeship and small business efforts. 6 7 Slide #4 INCLUDED IN THE MANAGER'S RECOMMENDATIONS 1. Promise 8r Back to Work Scholarships: $300,000 Continued funding of$200,000 for Durham Tech Promise scholarships for graduates of public high schools and $100,000 in Back to Work scholarships ($500 each)for short-term workforce credentials. 2. Innovate Carolina Junction partnership: $20,000 Continued funding for space in the Innovate Carolina Junction as part of our Workforce& Economic Development Partnership initiative with UNC_ 3. Small Business Center (SBC) Coordinator: $70,000 Continued funding for this the position. 4. Apprenticeship Coordinator match: $8,755 Continued support of Durham County's 90% match. ,N durhamloch.odu g 14 1 President JB Buxton said that the Innovate Carolina Junction presence is just the visible 2 side. He said they are working with many science departments at UNC for ways to fill the needs 3 and move into the jobs. He said that this could be either as graduating students or paid 4 internships. He said the apprenticeship coordinator is a partnership with Durham and they are 5 seeing a lot of activity there. 6 7 Slide #5 NOT INCLUDED IN THE RECOMMENDATIONS 1. Full funding of fixed cost increases. $22,993 Request for fixed costs in salary&benefits,contracted services,property insurance,utilities have increased$68,010 Manager's recommended increase is$45,017 Fixed costs include$26,000 for full funding of livable wage for janitorial staff 2. Recruitment&Retention Fund match with Durham: $10,000 Continued funding to match Durham County's$90,000 investment to boost the College's capacity to recruit and retain high demand employees. 3. College Liaisons to cover both school districts: $82,000 The County covers the cast of only one liaison working in high schools. 4. Police Officer and police vehicle for OCC: $105,000 Request to ensure sworn officers cover both shifts at aCC.All police vehicles provided by Durham County. , 8 9 President JB Buxton said that the first one only deals with their increases from the existing 10 budget that are required. He said the other part is their commitment to pay janitorial staff in 11 Durham County a living wage. He said that their contracting partner pays a living wage and that 12 caused a significant increase in the overall cost. He said that it is about a $26,000 increase in the 13 contract request from last year. He said they are committed to the living wage for housekeepers. 14 He said that they are looking at a $68,000 increase and the manager's recommended funding is 15 $45,000 and that is a deficit in just doing the same amount as last year. 16 17 Slide #6 ORANGE COUNTYEXPANSION 18 15 Slide #7 Orange • • us Program Offerings � rel I " ��et l■■■� Fcs ancenaa \��>�i Health& Creative& Human Services Business& [ollegeand Centerfvrthe Skilled Wellness LlberalArts &Public Safety Entrepreneurship Career Global Learner Trades •Anesthesia Sdence&Math •Emergency •Culinary Readiness& •English Asa •Shart- 7echnology •University Medical Science Training Human Second Term •Nurse Aide Transfer and (EMT,AEMT, •Notary Resource Language(FSLM Training Courses Career and Continuing development •Beyond Basic Courses in •Additional College Promise Education, •High School English asa HVA C, Short-Term Pathways Paramedic{ Equivalency Second Plumbing Allied Health •Upholstery, •Basic Law •HRQ Language and Courses Photography,Arr Enforcement Work#orce Electrical (Phlebotomy, Entrepreneurship Training{BEET) development on O[C EKG, •Addltranal (Employability, Expansion Community Courses& lob Skills) Health Worker) Training in oCC (Simulators)in Exponsiort OCC Expansion • County3 President JB Buxton said as they expand, there will be more seats freed up for new work 4 in human services and public safety. He said that skilled trades will also be added to the Orange • • • Slide #8 OCC Proposed Addition i •W.��fESI. ''� �V �_ �: . 16 1 President JB Buxton said that the top picture in slide #8 is the current site and the sketch 2 depicts the plan. He said they are trying not to build additional impervious space and they are 3 trying to stay along the southwest side of the building. He said that the space would include 4 outdoor space and a second floor. 5 6 Slide #9 Orange County Campus Addition Schematics 4 7 8 President Buxton said the pictures in slide #9 give an idea of what the new space might 9 look like. He said there will be more spaces for students to congregate or study between classes. 10 He said the addition will be done in Spring 2027. He said that it will be a 55,000 square foot 11 renovation of the space. 12 Chair Bedford asked if the new space will have a place to have a sandwich or eat. 13 President Buxton said it will, and it will have space for food vendors and dining options for 14 students. He said that it will be much better. He said that it will not be full service but they will 15 have more options. 16 17 Travis Myren, Deputy County Manager, made the following presentation: 18 19 Slide #1 ORANGE COUNTY NORTH CAROLINA Budget Work Session #1 Durham Technical Community College Education Outside Agencies Board of Commissioners Work Session May 16, 2024 20 17 1 Travis Myren said that President Buxton's presentation covered most of the introduction 2 to the presentation and was accurate. 3 4 Slide #2 Durham Technical Community College • Operating Costs (non-instructional) — page 134 FY2023-24l l Diffprenc�?from .. - FY2023-24 Current Expense $900,346 $1,157,360 $945,363 $45,017 Recurring Capital $75,000 $100,000 $75,000 $ - Debt Service $199,033 $191,318 $191,318 ($7,715) General Fund Sub-Total $1,174,379 $1,448,678 $1,211,681 $37,302 Article 46 Supplement $398,249 $398,755 $398,755 $506 TOTAL $1,572,628 $1,847,433 $1,610,436 $37,808 Current Expense increase of 5% $45,017 does not meet Continuation by$22,993 Durham Tech Promise Scholarships $200,000 budgeted in Article 46 Sales Tax • Return to Work Financial Aid $100,000 budgeted in Article 46 Sales Tax Small Business Center Support $70,000 budgeted in Article 46 Sales Tax ORANGE COUNTY 2 NORTH CAROLINA 5 6 7 Slide #3 Durham Technical Community College • Durham Tech Promise • $200,000 Recommended Appropriation for FY2024-25 — Annual scholarship of$1.000 per student for two years — Open to recent high school graduates and GED recipients 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 Cohort by Year 91 11 121 15 158117J 165 175 Annual%Increase 21 10 21 3 S% 696 AY2022-23 has been updated to reflecraddinonal awards; AY2023-24 wi![be updated once summer term students are awarded ORANGE COUNTY 3 NORTH CAROLINA 8 9 10 18 1 Slide #4 Durham Technical Community College • Back to Work Initiative • $100,000 Recommended Appropriation for FY2O24-25 • Scholarships target unemployed and underemployed residents in Orange County - Short-term offerings with service area industry t rend slprojacted sector growth such as Life Sciences, Construction Trades, Health care, Information Technology. • $500 scholarships to 200 students - Cover average tuition costs of$250 and funding to support additional student needs such as textbooks,technology, and transportation. • Funded by Article 46 sales tax a ORANGE COUFUI NTY 2 3 4 Slide #5 Durham Technical Community College Back to Work Participants by Age Back to Work Participants by Race SS 32 nmencan 30 xwen:wasna Naliva 25 20 15 12 10 1 5 a i 1l 11e Q-2F, ;(b Sj 9G4$ Orard$ 2023-24 Back to Work Participants by Educational Pathway Inipmignon reMncr py �1 Human Swncwa and Pudic Safely ram 12 Kwlm and WMIrIB3.4 MENEM= 16 :CNnu aM 1Mih t 1 C-L.r 1w 7ia CIGWq Lvam41 73 Bugmgss aiN>=ntrBpmmlarsAp 2� Rulding,Engmamg,end SHWI Trndee a 3 0 20 co ao 5 6 Travis Myren said they picked up five students in the over 45 category and 13% points on 7 the proportion of Hispanic students enrolled in the back to work scholarship program. 8 9 19 1 Slide #6 Durham Technical Community College • Small Business Center • $70,000 funds Coordinator position — Training and technical assistance in starting a business or developing business ideas — Business skills seminars,webinars, and workshops — one-on-one confidential counseling sessions to help develop a business plan or address business needs — Resource center with business books,magazines,and other literature • Innovate Carolina Junction Space • $20,000 Recommended in 2024-25 — Partnership with UNC-Chapel Hill — Workforce training, small business counseling, other programming 6 ORANGE ORTH CA OUN,A Y 2 3 Commissioner Fowler asked if the $200,000 in scholarships are not fully utilized, where 4 the remaining funds go. 5 Travis Myren said the county is only billed for the scholarships that are used. 6 Commissioner Fowler asked about the Back to Work totals. 7 Travis Myren said they were just two shy of the budgeted total. 8 9 Slide #7 Education Work Session Agenda • Terminology • Total Budgeted Students and Enrollment Trends • Per Pupil Amount • Impact of the Special District Tax • Funding Recommendations • Undesignated Fund Balance Policy and Amounts 7 ORANGE cA OUNATY 10 20 1 Slide #8 Terminology Average Daily Membership(ADM) — Based on Department of Public Instruction's 40eh day average daily membership Students living in the District attending a traditional public school Out of District Students — Students from outside of the district attending a traditional Orange County public school — County is not responsible for funding Out of District Students • Charter School Students — Students living in one of the Orange County school districts but attending a charter school including charter schools in other counties — School districts must transmit the local per pupil amount to the charter schools serving Orange County students — Prorated amount for transfers between Traditional Public School and Charter School • Total Budgeted Students — Number of students for which Orange County government provides funding on a per pupil basis 8 ORANGE ORTH CA OUN,A Y 2 3 Chair Bedford said out of district students are those students coming with their parents 4 who work at the school system. 5 Commissioner Portie-Ascott asked if the money from the home counties follows them. 6 Chair Bedford said no. 7 8 Slide #9 Total Budgeted Students FY2024-25 I Chapel Hill-Carrboro City SchoolsSchools Average Daily Membership 11,219 6,990 from DPI Out of District Deduction (309) (145) Charter Students 231 1,091 Total Budgeted Students 11,141 7,936 %of Total Budgeted students 58.40% 41.60% The number of total budgeted students dictates the amount of current expense funding each District receives. The County must provide the same amount per pupil to each District. • The percentage of total budgeted students influences how capital and recurring capital funding has historically been divided between the Districts. 9 ORANGE ORTH CA O 1'NA Y 9 10 21 1 Travis Myren said the numbers are important because the raw number of students 2 determines the amount of current expense that the district receives. He said they take the number 3 give the amount per student to each district. He said that capital funds are also allocated by the 4 percentages shown. 5 6 Slide #10 Student Enrollment Over Time Total Budgeted Students by District 13,uoo 12,115 u•='41 12,339 1Y,739 12,160 12,307 12r274 12,236 12 " 11,82o 11,993 12,000 11,dB2 1,442 11,253 11,141 i 1,Lgo i0,000 t[H[CS 9,000 - &000 7$63 7.801 7,9G6 8,072 S,011 8,134 %156 %110 91013 8,003 7936 tOCS 71148 7,227 7,172 7• 7 7,�37 7,000 6,OOo S,i100 ZmZJ7N Zmxm Z4p}io )pi¢i Zei�-fZ Zof Z-fa Zof�-fa Zoa•s lOiic ]0�» ZpiZ-i8 IOiB-i9 Zoio-]0 Zm0-Zi ZNi-Z> >ml-Zi lUo sZd ZUQ�ZS CHCCS Budgeted Student Decrease of 112 Students Budgeted student percentage decreases from 58.44%to 58,40% OCS Budgeted Student Decrease of 67 Students ORANGE COUNTY 7 Budgeted student percentage increases from 4 7.56%to 4 1.60% NORTH CAROLINA 8 Travis Myren said there was a decline in CHCCS likely attributable to the pandemic. He 9 said it has abated but has not been eliminated. He said this is true in both districts but less of a 10 percentage change in Orange County schools. He said that in Orange County, the loss has been 11 happening for a longer period rather than a stark decrease. 12 13 22 1 Slide #11 Student Enrollment Over Time Chapel Hill-Carrbora City Schools Average Daily Membership 33,000 12,e76 32.321 l2,RdB 14. 12,203 12 239 12,129 12,353 12,355 17,017 32,000 �t,EE6�1.7� 13.836 .11,71E 13,363 �} 1F'� 11,393 11,319 11�000L (73) {174) 10A00 9A00 8A00 7 000 2007-0i 20i4i ]d0 10 191011 201L13 101241 101L0 201415 201&16 301417 2017-Y 2P18 s9 2019LM 201021 2M1 21 1N1i3 10Q31v lO14]5 Loss of 174 students for FY2024-251 ORANGE COUNTY 11 NORTH CAROLINA 2 3 4 Slide #12 Student Enrollment Over Time Chapel Hill-Carrboro City Schools Out of District and Funded Charter Students 400 390 350 309 30D 2d1 Eel 242 259 251 253 210 �cn.n.• 200 _ won Nvnv¢i 167 162 169 156 205 195 19fi 15Oor 1 317 117 100 so Sd114e laoaae 2av}10 ioiau M-S S01t-11 1O111e 1014-jf 101516 2M611 SOa f-16 2016-10 101}I,p 2�1 f021 IS S01t-15 SOQSta 20a-15 Decrease of 41 Out of District Students for FY2024-25 �� Increase of 21 Charter Students ORANGE COUNTY 12 Charter Students Represent 2.0%of Budgeted Students NORTH CAROLINA 5 6 Travis Myren said they gained 21 charter students and the number of out of district 7 students went down. 8 9 23 1 Slide #13 Student Enrollment Over Time Orange County Schools Average Daily Membership sma Y,698 7501 7,526 7551 7,54� 7,500 7,420 7.222 7,193 7,1BY 7,122 6,954 7,030 7APY (117) SIM 7,000 I8D1 �1321 4500 �oov s,sva s,000 3007-0/ SGOL99 2009-10 3010.11 200411 3092,33 2013,14 295415 301516 291417 3097-1/ 191819 295930 2020.11 201411 30)123 !D2114 201435 Loss of 132 students for FY2024-251 ORANGE COUNTY 13 NORTH CAROLINA 2 3 4 Slide #14 Student Enrollment Over Time Orange County Schools Out of District and Funded Charter Students 1�U0 �,091 999 1A00 951 919 885 !A 3 800 769 $17 600 +Pn WOlu�ke 519 400 3fA 254 254 254 254 254 254 254 254 200 110 1P8 110 11S —145 89 89 H9 89 89 84 89 104 89 103 97 60 57 0 1G11i! t61l-09 M 10 2M011 1011-11 =u ]A SOu119 M -13 100-M MO 19 1M}10 MI 21 W122 202 MO 2. S01F15 Increase of 92 Charter Students Charter Students Represent 13,7%of Budgeted Students �1 ORANGE COUNTY ,4 Increase of 27 Out of District Students for FY2024-25 NORTH CAROLINA 5 6 7 8 24 1 Slide #15 Enrollment — Budget vs. Actual Chapel HIP-Carrboro City Schools Budgeted vs.Actual Enrollment Budge AchM olRaranca cost uWarenc4 023mN 11,993 11,248 145 5775.120 23 t1 I 11.466 ,371 95 760$456. 1-22 12,448 11.420 1.028 $4.4819.215 21 12.321 11,645 667 $2.912-799 19.20 12=5 12,270 65 $369,920 18.19 12.474 12,398 t78 $741.370 17.78 12,239 12.239 0 $ 1&17 12A17 12AS -96 371,328 Orange County Schools SudgetsO vs.Actual Enrollment Budget Actual Dltterence Coat Dltterence 0.24 7,122 6,975 1411 $785,862 -28 7,182 7.086 118 $557,728 1-22 7,299 7.073 226 $S86,942 0.21 7,981 7,007 374 $1.685,258 19-20 7.386 7.358 30 $130.560 18.19 7.345 7.276 69 U87,365 17-18 7.644 7.316 229 $913.939 16-17 7,d51 7,413 138 $538,784 MI05.1Iwlvw-d➢i.nCAUvH1i51riC153ChOdSld iSlriCl-O02rali0n579n BnCi0F8fltl-hu5ine55-ServiC esldertworaUliicS-and-�inarlcesl ORANGE COUNTY 15 NORTH CAROLINA 2 3 Travis Myren said they have historically budgeted for more students than are actually 4 enrolled. 5 6 Slide #16 Per Pupil Allocation Per Pupil Allocation Total Current Expense Budget $108,090,282 Total Countywide Budgeted Students 19,077 Per Pupil Amount $5,666 Each budgeted student funded at the same per pupil amount District Budgeted Countywide District Students Per Pupil I Allocation FOCSHCCS 11,141 $5,666 $63,124,906 7,936 $5,666 $44,965,376 ORANGE COUNTY 16 NORTH CAROLINA 7 8 Travis Myren said the per pupil allocation is up 5% from last year. 9 25 1 Slide #17 Per Pupil Allocation Over Time County Per Pupil Funding Amount History ��791 5a,165 M/> 67aM MM aMS $3,1G7 AIG7 53,164$3AMIleM 5A00Wow — S0 a s titi Otis yeti ~ tin �s^tiro eN� ro� tiF ell Change in Per Pupil Allocation 5600.W - 553BA6 6500M S° — $400.00 5300.00 Smo.on $17ASp 517400 S100.0o Ssoo 5G� _� ■ .� 51a.75 5. 3• — — SI300.001 ,y Rec• 5I100. x f14.00} .a [ Y e 6tis y 2 3 Travis Myren said that this recommended per pupil increase would be the third highest in 4 recent history. 5 6 Slide #18 Impact of the Special District Tax Chapel Hill Carriboro City Schools District Tax Rate History x5.0o :,M r:.oa 27.O0 20= 1."M" MOD 17.7f 17.75 li ii n.90 ld.is,7.70 17as lr.�s 11 is.m ism MOD lam — — — 540 o.oa ORANGE COUNTY 18 NORTH CAROLINA 7 8 Chair Bedford asked for confirmation that the orange bars on the graph in slide #18 are 9 revaluation years. 10 Travis Myren said yes. 26 1 Slide #19 Impact of the Special District Tax CHCCS Per Pupil History with District Tax $9,000 Ss,x17 $7,001 $6,329 �, 56.000 55.551..$5,769 55,880 $5387 $5 093 $5.000 723 $4,770 $4,793 �6x.ke Tn h,hP Fw^•k� `i6,000 -W nW Wf NpH $3.ODD tuA R,ouN ix.000 51.000 — FY2007A8 FY2009.10 FWZ011.12 FY2013.14 FY2015.16 FY2017.15 FY2019.20 FYZDZI.22 FYZM3.24 ORANGE COUNTY 19 NORTH CAROLINA 2 3 Commissioner Fowler asked if charter students from Chapel Hill Carrboro City Schools 4 receive per pupil funding from the special district tax. 5 Travis Myren said no, not unless the charter school is in Chapel Hill and there are not any 6 currently. 7 8 Slide #20 FY2024-25 Funding Recommendations Total Recommended School District Funding . 1 Current Expense $108,090,282 Local funding(Or Operating expenses Recurring Capital $3,060,000 Pay-Go for minor capital items Debt Service $19,182,204 Principal and interest payments on school Mot Health&SafetyContracts $4 004 666 One School Nurse per Facility � � One Safety Officer for Middle and High Schools TOTAL $134,337,152 Calculation of Percentage of General Fund Revenues Dedicated to K-12 Education Total School Funding $134,337,152=46.74% Total General Fund Revenue $287,425,795 .`ram 20 ORANGE CA OLINA COUNTY NORTH9 10 27 1 Slide #21 FY2024-25 Funding Recommendations Operating Budget Funding as a Percentage of General Fund Revenue Funding Target-48.I% 52.00% SO.G1% 50 86% so.osw 60-OWL 49.fiP95 4S.fi8% 49A9% 49.38% 48.91% 4A.99% 48.10% 48.10% 48A696 48.t2% 48A79i 48-OD% 47.0975 40-74% 46-00% -00% 42m 40-00% 4; 1} N12 yb 'y� ¢+� R9 1k 'l1 i1ll i" f ORANGE COUNTY 21 NORTH CAROLINA 2 3 4 Slide #22 FY2024-25 Funding Recommendations Education Expenses by Category 306,090,2d1 lOt,9�2,576 IOPA00A00 93,578,I 81A70720 81J19,114 89,M3197 14,957,670 W74%U7 �ioca�Cwrnrt Fw�nse auaM o n,20IA32 74,097r15 �ipWl RRWrnng fapilil 99,W0,000 �ip1�1 Pe6l5endce �SAnN M.fth W W.N Cantrxll �'7�'� I1,E07,353 71,317,130 17J25pi1 17,770�'61 1g,507J31 )SIB2,i06 20,Q10.000 13,636,415 13a72,383 15p7g910 3,3S AM 31+Sa,000 31536,428 3.d79.597 3.529.597 3.82%597 3,M41S 3,g1B4O15 /,Od1 M 0 F MJ514 "20I 17 FV W17-Is f Is-19 Fl2014M FV20M-21 FV202122 FVM22-23 M023-24 FV20M-25 5 6 Travis Myren said current expense is increasing by $5.1 million, but debt service is 7 decreasing by $2.1 million. He said that due to the decrease in debt service the other increases 8 are dampened. 9 Commissioner Richards and Chair Bedford asked for a graph explaining the reason that 10 the percentage of funding is going down. 28 1 Slide #23 FY2024-25 Funding Recommendations School Budget Requests and Manager's Recommended Budget sea.00a.00 61Ro00,o0o Ssu,7aa sca 568,589,99i 5r.3,+5Y.18F �_ 563.IX11.]SS — ,�,� ,1y6,rj36 Ratml�.m.dvd rrpanslen GeSMrc "'`+P-W [—MIN. 0441c1 Tao Sso,oa0,00v +4MM 547,6S4A4B 54a,srou,00v M oo6.000 F]0,ona,uov S10,400,0oD 5- r, Ornryle Cew�iY'+�hifeh • CHCCS Orange County Schools • Recommended Budget($63,124,906)plus New Special District Recommended Budget $44,965,376 Tax Revenue($676,252)=$63,801,158 $416,030 more than Continuation Request $341,370 more Than Traditionaf Continuation Request $2,688,070 less than Expansion $2,483,840 less than Corrective Action Plan Restoration ` 1 • $4,789,130 less than Expansion ORANGE COUNTY 23 NORTH CAROLINA 2 3 4 Slide #24 FY2024-25 Funding Recommendations Top Twenty County Per Pupil Appropriations for 2022-23 by Local Educational Agency(LEA) Chapel-HIulCwu 0M pry khool Asheville C ty khools I BA74 aurham ceunly Sehnnls 9,190 orange County kheds Care CounTy Srhadi 4,713 Chatham Cnunlysrhnds 4,439 reensyluanla Leanly kheds 4,110 Chir191S4M4Gkkn4Vr8CWnty$Glgdi ��3�7gyg Hew Man—County Srhods M 3,776 Hyde County Schouk 3, Wake County 5choa5 3,448 Brunswick County khods 3,36s Gulltord County Schools 3,365 Buncombe County SthOdS 3,361 Mooresville Ci[y Schods 3,335 Weldon City khods 3,760 wan4a County schools 3,157 Northampton County Schools 3,086 Carteret County khode 3A38 Forsyth County Schads 3A17 0 1.00D 2.000 3000 4,000 5.uuo 6A00 7.000 &00o source:NC o6pedm t of Pubfo 4,nf bap.786t6 30 ORANGE COUNTY 24 NORTH CAROLINA 5 6 Commissioner Portie-Ascott asked if opioid funding is used for the schools. 7 Travis Myren said that is a grant process and there is a separate section of the budget 8 dedicated to the Opioid Fund that they would go over later. 9 10 29 1 Slide #25 FY2024-25 capital Funding Recommendations 124-25 Capital Budget Total Recommended School District Funding Article 46 Sales Tax $3,195,999 Proportion of Budgeted Students,less Charter Students Debt Financed School Improvements $4,429,718 Proportion of Budgeted Students Lottery Proceeds $1,402,354 Proportion of Budgeted Students Recurring Capital $3,060,000 Proportion of Budgeted Students Represented in Transfer from General Fund:Not new resources Supplemental Deferred Maintenance $20,197,000 Proportion of Budgeted Students at time of appropriation TOTAL $32,285,071 ORANGE COUNTY 25 NORTH CAROLINA 2 3 4 Slide #26 FY2024-25 Funding Recommendations Operating and Capital Budget Expendiures 37oo,be z,�01 s2oa,000,000 - $lw,wt�2a $156,844,974 5150,OW,0W _ 5147.993p65 $194y724�894.5148.378.779 -_ 5134,353.360 5120.257,320 $99,191,737 $101,831,L86 5106,597,36fi 5100,000,000 •rpn.i a,e�rxa •gpr•rMt wqo� .dA ss0.00a.0oo SD FV 201311 FY 2014.15 FY 2015.16 FV2016.17 FV2017.18• FVM8.19 FVM-20• FV=0.21 FV2021.22• FY2022.23 FV2023.24 FV202442$ 'Includes 2016 Bond1 ORANGE COUNTY 26 NORTH CAROLINA 5 6 7 30 1 Slide #27 Fund Balance • Joint policy between the County and the School Districts — Each District has targeted undesignated fund balance target of 5.5%of budgeted expenditures for "cash flow purposes only" Undesignated fund balance may exceed targeted amount for"unseen events or opportunities"and other non-recurring purposes Extraordinary emergency needs may exhaust fund balance School districts will take appropriate action to address the problem • County will reimburse the Districts for the necessary expenditures to address emergencies ORANGE COUNTY 27 NORTH CAROLINA 2 3 4 Slide #28 Fund Balance • Audited Undesignated fund balance amounts for FY2022-23 — Does no[represent fund balance approprlatbns made during FY2023-24 Year to Da[e — Chapel Hill-Carrboro City Schools $3,620,602 4,07%of FY2022-23 actual expenditures — Orange County Schools $2.933.879 7.28%of FY2022-23 actual expenditures ORANGE COUNTY 28 NORTH CAROLINA 5 6 Vice-Chair Greene asked where they could see in the school operational budgets the 7 amount of money given to "refill" the amount that leaves with charter students. 8 Travis Myren said it is in the current expense part of the budget. 9 Vice-Chair Greene asked if it is broken down somewhere in the budget because it gets 10 bigger every year. 31 1 Travis Myren said it would be calculated by the per pupil amount and that he would e-mail 2 that information to the commissioners. 3 Commissioner Portie-Ascott asked if it is recommended in the budget to bring CHCCS 4 fund balance up to the 5%. 5 Chair Bedford said there is not a minimum, it is just a target. She said that Gary 6 Donaldson, the Chief Financial Officer, developed a plan to help districts with cash flow because 7 of the timing of property tax payments. 8 Kirk Vaughn discussed that the changes in fund balance are not part of either districts 9 continuation requests and just the percent increase on expenses. 10 11 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 12 adjourn the meeting at 8:22 p.m. 13 14 VOTE: UNANIMOUS 15 16 17 Jamezetta Bedford, Chair 18 19 20 Laura Jensen 21 Clerk to the Board 22 23 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 May 21, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 21, 9 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT. Chair Jamezetta Bedford, Vice-Chair Sally Greene 12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna 13 Richards (arrived at 7:05 pm) 14 COUNTY COMMISSIONERS ABSENT: None 15 COUNTY ATTORNEYS PRESENT. John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:01 p.m.All commissioners were present, 21 except Commissioner Richards. 22 23 1. Additions or Changes to the Agenda 24 There were no changes to the agenda. 25 26 2. Public Comments (Limited to One Hour) 27 a. Matters not on the Printed Agenda 28 Alice Gordon read from the following statement: 29 "Orange County's environmental department, known originally as the Environment and 30 Resource Conservation Department (ERCD) and now known as the Department of Environment, 31 Agriculture, Parks and Recreation, was created in June 1998 and began its operations in January 32 1999. A major task of the new department, supported by the commissioners, was to devise and 33 implement a Comprehensive Resource Conservation Program. That effort took two years. As 34 you know, the Lands Legacy Program, which was the first comprehensive land acquisition 35 program in North Carolina, won a national planning award. 36 Before 1998, the Orange County Commission for the Environment did valuable work, but 37 the county did not have a separate department to support efforts on environmental 38 protection. June 1998 is an important date because that is when Orange County began its 39 commitment to a significant focus on environmental protection, a focus which is especially 40 important today in this time of climate crisis. Through the Lands Legacy Program, the county has 41 protected over 3500 acres of our precious natural and cultural resources and I would be interested 42 in knowing what that figure is today. 43 It is my belief that the county's excellent environmental protection work should be 44 recognized,from origin to present day and even to a future vision, and celebrated in some way. At 45 this time, I am not suggesting the form of the recognition though I could contribute ideas and 46 share some institutional memory if there is interest. 47 Action requested: Recognize the creation in 1998 of Orange County's environmental 48 department and the Lands Legacy Program, which the department was responsible for 49 implementing. Include how the department and program were created and describe the major 50 accomplishments and highlights of the past approximately 25 years, I would recommend that 2 1 recognition could be planned over the summer months, and then it might take place during the 2 fall of 2024. 3 Note that David Stancil has been the Director of the ERCD, now Department of 4 Environment, Agriculture, Parks and Recreation, since it was established and has a wealth of 5 information and institutional memory to share. Not surprisingly, none of the commissioners who 6 were on the board in 1998 — Commissioners Brown, Carey, Crowther, Gordon, Halkiotis — are 7 still on the board. 8 However, since in 1998 1 proposed the creation of the environmental department (ERCD) 9 and the program now known as Lands Legacy, I have easy access to the county documents 10 describing the establishment of both. I would like to share those documents which I think should 11 be highlighted." 12 13 Commissioner Richards arrived at 7:05 pm. 14 15 b. Matters on the Printed Agenda 16 (These matters will be considered when the Board addresses that item on the agenda below.) 17 18 3. Announcements, Petitions and Comments by Board Members 19 Commissioner Hamilton said she met with the executive director of Central Pines Regional 20 Council on May 131h to talk about how things are going and asked some questions about services 21 for Orange County, including if there are funds available for capital needs and other issues. She 22 said the Capital Needs Work Group met on May 15th and created a schedule of meetings for the 23 rest of the year and discussed ongoing goals for that group. She said this afternoon she attended 24 the Advisory Council on Aging meeting. She shared she is now chair of that council. She said the 25 Area Plan for Aging will come out tomorrow at the Board of Delegates meeting for Central Pines. 26 She said she looks forward to being chair and sharing information between the Board and the 27 council effectively. 28 Commissioner Portie-Ascott said she attended the Research Triangle Regional 29 Partnership Gala and heard the annual State of the Region report. She said it focused on the 30 area's strength in biotech and foreign direct investment. She said the guest speakers talked about 31 biomanufacturing and a hub for European investment here. She said last night, she attended 32 awards night at Cedar Ridge High School last night and was impressed that students were 33 recognized for achievements outside of academics. She said she also attended the Orange 34 County Be Well event sponsored by DSS and the Health Department on May 10th. She said it 35 featured dental screenings, blood pressure checks, mammograms, and information was provided 36 on mental health resources. Finally, she said she attended the Local Government Affordable 37 Housing Collaborative meeting where they reviewed and voted on the 2024 Annual Action Plan, 38 which will be discussed tonight. 39 Commissioner Fowler said last Friday she attended an IDEAL Community Action Team 40 meeting. She said they focus on inclusive housing for folks with disabilities and aging in place. 41 She said there are four model communities being monitored, and the team is being reworked into 42 3 work groups and she will likely join policy work group. She said she attended a panel discussion 43 by Hope Renovations last Thursday. She said this program gives introductory training in 44 construction to women and provides repairs for seniors. She said they received a federal grant to 45 subsidize trainees during training which increases accessibility for female heads of household. 46 She said she also attended the Visitors Bureau Open House the same day. She said she plans 47 to attend Chamber State of the Community event on Thursday. Finally, she recognized the 48 upcoming Memorial Day holiday. 49 Chair Bedford said there will be a ceremony at the Veteran's Memorial on Monday. She 50 announced the Nature of Orange Photography contest and said the deadline is May 31sc 3 1 Vice-Chair Greene said she attended the CHCCS Teacher of the Year awards ceremony 2 on May 91". She said this year's Teacher of the Year is Roxana Rojas, a Kindergarten teacher at 3 Sewall Elementary and expressed her congratulations. She said on Tuesday, she attended the 4 first meeting of the naming committee for the Southern Branch Library in Carrboro. She said on 5 Wednesday, she attended UNRBA meeting, and attended the Visitors Bureau Open House on 6 Thursday. 7 Commissioner Richards said she also attended the open house as well as the Justice 8 Advisory Board meeting. She said it was exciting to hear about the many initiatives happening in 9 Orange County. She said she attended the Burlington-Graham MPO meeting before this meeting 10 and the ABC Board earlier today. She said she wants to highlight the mental health forum 11 sponsored by the faith community for Mental Health Month as well as a Community Forum she 12 attended, which focused on the future of Peace and Justice Plaza in Chapel Hill. She said the 13 most interesting program she attended was held last Thursday at Carrboro High School which 14 recognized 120 black and brown students with 3.0 or better GPAs in CHCCS. She said this is a 15 great opportunity to uplift students, who are often talked about for what they aren't doing. She 16 also recognized the upcoming Memorial Day holiday. 17 Commissioner McKee welcomed representatives from the school boards present this 18 evening. He said the county has continued working with Lumos over the past year to install 19 broadband. He said there are disparities in areas that are being overlooked for service. He said 20 that staff is working on solutions to ensure that once the project is completed, no one will be 21 without broadband in Orange County. 22 23 4. Proclamations/ Resolutions/Special Presentations 24 a. Mental Health Awareness Month Proclamation 25 The Board approved a proclamation designating May 2024 as Mental Health Awareness Month 26 in Orange County. 27 28 BACKGROUND: Mental Health Awareness Month has been observed in the U.S. since 1949. 29 Each year millions of Americans face the reality of living with a mental illness. Even though mental 30 health conditions are common and treatable like physical health conditions, many people are still 31 afraid to talk about them due to the stigma associated with mental illness. In May, mental health 32 organizations and affiliates raise awareness with community events and messages of hope to 33 highlight the importance of mental health. 34 35 The Board of Commissioners is asked to proclaim May 2024 as"Mental Health Awareness Month" 36 in Orange County to shine a light on mental illness and the need for long-term improvements in 37 our mental health care system and improved access to care so no one feels alone. 38 39 Commissioner Richards read the following proclamation: 40 ORANGE COUNTY BOARD OF COMMISSIONERS 41 PROCLAMATION 42 MENTAL HEALTH AWARENESS MONTH 43 44 WHEREAS, mental health is part of everyone's overall health and well-being, and mental illnesses 45 are prevalent in our county, state, and nation, with one in five adults experiencing a mental health 46 issue every year; and 47 48 WHEREAS, mental health sustains an individual's thought processes, relationships, productivity, 49 and ability to adapt to change; and 50 4 1 WHEREAS, it is important to maintain mental health and to recognize the symptoms of mental 2 illness and seek help when it is needed; and 3 4 WHEREAS, early identification and treatment can make a difference in successful navigation and 5 management of mental illness and recovery; and 6 7 WHEREAS, stigma and the resulting discrimination is a primary obstacle to early identification 8 and effective treatment of individuals with mental illness and the ability to recover to lead full, 9 productive lives; and 10 11 WHEREAS, every person and community can help end the silence and stigma surrounding 12 mental illness that for too long has made people feel isolated, alone and discouraged people from 13 getting help; and 14 15 WHEREAS, Orange County remains engaged in the promise to address the challenges facing 16 people with mental illness; and 17 18 WHEREAS, people with lived experience of mental illness and/or substance use disorders get 19 better, live in recovery, and provide invaluable knowledge of how to improve and transform 20 systems of care, and 21 22 WHEREAS, through public education and working together to raise awareness, we can help 23 improve the lives of individuals and families affected by mental illness, and 24 25 WHEREAS, Mental Health Awareness Month is an opportunity to increase public understanding 26 of the importance of mental health and to promote the identification and treatment of mental 27 illness; 28 29 NOW THEREFORE, we, the Orange County Board of Commissioners, do hereby recognize May 30 2024 as Mental Health Awareness Month in Orange County and shine a light on mental health 31 and the need for long-term improvements in our mental health care system and improved access 32 to care so no one feels alone. 33 34 This the 21 st day of May, 2024. 35 36 Jamezetta Bedford, Chair 37 Orange County Board of Commissioners 38 39 A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, 40 to approve the proclamation and authorize the Chair to sign. 41 42 VOTE: UNANIMOUS 43 44 b. Emergency Medical Services (EMS) Week Proclamation 45 The Board approved a proclamation recognizing the week of May 19-25, 2024 as EMS Week in 46 Orange County, highlighting First Responders for their amazing work throughout the year. 47 48 BACKGROUND: Every year across the nation, the third week in May is dedicated to the 49 professional men and women who serve as EMS Practitioners to establish "National EMS Week". 5 1 In 1974, President Gerald Ford authorized EMS Week to celebrate the important work of EMS in 2 our nation's communities. 2024 marks the 50th Celebration of EMS Week. 3 4 Each day Orange County residents and those passing through rely on the expertise and 5 dedication of EMS Providers. These professionals help save countless lives by responding to 6 emergency calls, providing vital on scene care, stabilization and transporting patients to the most 7 appropriate medical facilities. Their skills in high-pressure situations assist in providing rapid 8 emergency response, aid, and compassion in times of great distress and critical decision-making 9 within minutes. 10 11 The Orange County Emergency Medical Services System responded to 23,082 reported 12 emergencies last year, providing EMS response, medical assessment, treatment, and ambulance 13 transportation when medically necessary. At full staffing, Emergency Services provides eight (8) 14 paramedic certified ambulances, two (2) Basic Life Support Ambulances seven days per week, 15 and two (2) EMS Battalion Chiefs. The Community Risk Reduction Program (Formerly the 16 Community Paramedic Program) has grown with the addition of a Community Emergency Medical 17 Technician (EMT) who joined the Crisis Assistance Response and Engagement Team in 2024. 18 Two (2) Post Overdose Response Community Paramedics and one (1) Peer Support Specialist 19 have been recruited to make up the Post Overdose Response Team which will begin response 20 on July 1, 2024. 21 22 Emergency Medical Responders throughout Orange County provide a valuable service to the 23 residents and visitors and help make Orange County a safer place to live. The system is stronger 24 due to the exceptional service of the telecommunicators/call takers trained in Emergency Medical 25 Dispatch, Orange County's Chief Medical Officer, Dr. Joseph Grover, the South Orange Rescue 26 Squad, the Orange County Sheriff's Office, the County's fire departments and law enforcement 27 partners. 28 29 With the theme EMS Week: Honoring Our Past Forging Our Future, everyone is reminded that 30 the Orange County Emergency Medical Services System has demonstrated exceptional ability to 31 stand strong and maintain the highest standards of care throughout the system's history. 32 33 Commissioner Portie-Ascott read the following proclamation: 34 35 ORANGE COUNTY BOARD OF COMMISSIONERS 36 EMERGENCY MEDICAL SERVICES WEEK PROCLAMATION 37 MAY 19-25, 2024 38 39 WHEREAS, emergency medical services is a vital public service; and 40 41 WHEREAS, the members of emergency medical services teams are ready to provide lifesaving 42 care to those in need 24 hours a day, seven days a week; and 43 44 WHEREAS, access to quality emergency care dramatically improves the survival and recovery 45 rate of those who experience sudden illness or injury; and 46 47 WHEREAS, the emergency medical services system consists of first responders, emergency 48 medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, 49 educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, 50 trained members of the public, and other out of hospital medical care providers; and 51 6 1 WHEREAS, the members of emergency medical services teams, whether career or volunteer, 2 engage in thousands of hours of specialized training and continuing education to enhance their 3 lifesaving skills; and 4 5 WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency 6 medical services providers by designating Emergency Medical Services Week; 7 8 NOW THEREFORE, we, the Orange County Board of County Commissioners, do hereby 9 proclaim the week of May 19 through 25, 2024,to be Emergency Medical Services Week, in honor 10 and recognition of Orange County's EMS providers. 11 12 The 50t"Anniversary of EMS Week theme is EMS Week: Honoring Our Past Forging Our Future. 13 We encourage the community to observe this week with appropriate programs, ceremonies, and 14 activities. 15 16 Adopted this 21st day of May, 2024. 17 18 Jamezetta Bedford, Chair 19 Orange County Board of Commissioners 20 21 A motion was made by Commissioner Portie-Ascott, seconded by Commissioner Fowler, 22 to approve the proclamation and authorize the Chair to sign. 23 24 Kim Woodward, EMS Division Chief, thanked the Board for considering this proclamation, 25 and recognizing the 50t"Anniversary of EMS Week. She said she is excited to represent a robust 26 medical services system from South Orange Rescue Squad, to volunteers, to EMTs and 27 paramedics. She said EMS responded to over 23,000 calls for services in 2023, drove over 28 362,000 miles, and performed over 22 cardiac arrest saves. She said she is excited about the 29 support of South Orange Rescue Squad, the community paramedics, and the new Heart Savers 30 Program on the UNC campus. She said South Orange Rescue Squad and the Heart Savers team 31 have taught CPR in multiple languages, including Spanish, Chinese, and Hindi. 32 33 VOTE: UNANIMOUS 34 35 c. Presentations on Proposed November 2024 Bond Projects 36 The Board received presentations from County and school district staff on their organization's 37 preferred projects associated with the upcoming November 2024 School Bond. 38 39 BACKGROUND: At its January 2024 retreat, the Board of County Commissioners signaled its 40 preferences for a proposed school bond. The Board set a $300 million Bond Referendum which, 41 with existing resources and $100 million in Pay-Go funding, would be sufficient to fund Option C 42 of the Woolpert Long Range School Optimization Plan. The Board also signaled a preference for 43 a project-based allocation of capital funding to ensure that the Woolpert priorities were met. Since 44 then, County and school staff have worked with Woolpert to align the long-term plan with the 45 current capital spending plans. 46 47 County staff will present an update on the process and a subsequent adjustment made to the 48 Woolpert recommended plan. The current recommended major projects blend Option C and 49 Option D phase one. The first attachment provides an excerpt from the recommended Woolpert 50 Optimization Plan. The second attachment provides an index of the major factors that lead to the 51 recommendation to replace, renovate, or consolidate a school campus. Factors include the age 7 1 of the building, the facility condition index, and the educational adequacy of the spaces. School 2 staff from both districts will then present each district's preferred bond project plans for their 3 portions of the funds. The Board will have an opportunity to understand how the districts' plans 4 align or differ from the Woolpert recommendations. 5 6 This presentation constitutes the second in a series on proposed school bond projects. Previously 7 at the Board's May 7, 2024 Business meeting, County staff presented the statutes and policies 8 that dictate school capital funding. At the upcoming June 4, 2024 Board Business meeting, staff 9 will request direction on the Board's preferred bond plan, and also request direction for staff, the 10 school districts and the Orange County 2024 Bond Education Committee. 11 12 Kirk Vaughn, Budget Director, made the following presentation: 13 14 Slide #1 ORANGE COUNTY NORTH CAROLINA Woolpert Bond Plan and Funding Update May 21, 2024 15 16 17 8 1 Slide #2 WOOLPERT PLAN UPDATE Major Project Recommendation • After Board recommended Woolpert Option C funding for Bond, County staff worked to reconcile plan to CIP format. Met with both district staff to understand initial alignment with Woolpert Flan. • First identified that Option C's major projects didn't align with Option D phase 1 in two key ways. — CHCCS Staff wanted to consolidate dual language programs at one campus, requiring new middle school campus rather than replacing Estes Hills. — OCS Option D identified Orange Middle School as the highest need replacement, father than Gravely Hills in Option C. • County Staff then aligned the adjusted major projects to projected bond funding. ORANGE I`OM-FI CAROLI\A 2 3 4 Slide #3 WOO LPERT PLAN UPDATE High Priority Needs — district Spending Plans Crosswalk • Woolpert Option C included funding recommendations for all schools, providing high priority needs funding for any school not slated for replacement/renovation. • Needs assessment occurred during Summer 2023, when districts had a balance of $55 M of unspent capital funds. • Since that time, both districts have spent or bid out projects with those balances. • County Staff and Woolpert integrated district capital balance plans and supplemental deferred maintenance projects into High Priority Needs Budget ORANGE COUNTY hORTTI CAROLINA 5 6 7 8 9 1 Slide #4 WOOLPERT PLAN UPDATE Current Major Projects and Capacity Changes Chapel Hill-Carrboro City SchoolsOrange County Schools Capacity Capacity Project Change Project Change Build New Middle School +725 Build Mebane ES +550 Replace Carrhoro E5 +50 Partial Rebuild Central ES +.ISO Replace Culbreth MS -50 Replace Orange MS -66 Consolidate Estes Hills -500 Consolidate Hillsborough ES -556 Consolidate FPG -542 Total Estimated Change -317` Total Estimated Change +78 Converting McDougle M5 into a Dual Language Program ORANGE COUNTY 2 may cause a change in building capacity NOW'-1-1 CAROLINA 3 Commissioner McKee asked how the reduction of students affects the total capacity. 4 Kirk Vaughn said these changes would not make either district go over capacity in a 10- 5 year period. He said they anticipate growth in elementary students. 6 Commissioner McKee asked if both districts are experiencing decreases in students. 7 Kirk Vaughn said yes. He said when they talk about projections, they include planned 8 developments. 9 Commissioner Portie-Ascott asked if there is a replacement planned for Orange Middle 10 and Orange High School. 11 Kirk Vaughn said Orange High would be replaced in a later planning period. 12 Commissioner Portie-Ascott asked for a reminder on how Orange Middle was selected 13 over Orange High. 14 Kirk Vaughn said that one of the next slides will show the criteria. 15 16 Slide #5 WOOLPERT PLAN UPDATE Major Project Selection Criteria Carrborc E5 1957 46% 61% 52% 8WA Estes Hills ES 1958 80% 67% 47% 88% Frank Porter 1960 76%, 87% 54% 88% Graham ES Culbreth MS 1969 61% 81% 50% 88% Central ES 1957 51% 76% 56%v 87% Hillsborough 1952 55% 75% 51% ES Orange MS 1968 64% 82% 55%. 52% ORANGE COUNTY NOM-H C:AROUNA 17 10 1 Slide #6 WOOLPERT PLAN UPDATE Major Project Selection Criteria Definitions 10 Year FCI — Estimated 10-year capital cost to renovate the building divided by the replacement value of the building. >60% is considered Poor and >65% is considered a Critical Replacement Candidate Space Types —The amount of specific types of rooms that are in the building divided by the total amount required for modern education Space Types> Minimum —The percent of rooms that are present in the building that are at least 90% of the recommended size for that type of room. Space Requirements —The present of required educational fixtures and equipment that are in the rooms divided by the amount that are required for modern education ORANGE COUNTY NOFUH C.AROLINA 2 3 4 Slide #7 WOO LPERT PLAN UPDATE Major • Bond Referendum Projects • Annual Pay-Go - Annual Maintenance/Lottery Proceeds • Existing Capital Balances - Supplemental Deferred Maintenance - Article 46 Sales Tax Proceeds 0 - Recurring Capital ORANGE COUNTY NOI ITI C.AROLINA 6 7 11 1 Slide #8 WOOLPERT PLAN UPDATE . , 0. , Allocation Current Estimated Cost CHCC5 Major Projects 190,388,121 OCS Major Projects 142,892,583 Project Management* 1i],()00,000 High Priority Needs / Bond Contingency 56,719,295 *County exploring best practices for project management to keep bond projects on schedule and in budget ORANGE COUNTY I`OM-H C.AROLI\A 2 3 4 Slide #9 WOO LPERT PLAN UPDATE Funds for High Priority Needs Existing Balance as of June 2023 55,119,028 Planned Existing CIP Funds FY 23_ 34 101,�#69,925 Bond/Pay-Go Remainder 56,719,295 Total 213,308,248 ORANGL COUNTY hOICITI C.AROLINA 5 6 7 8 12 1 Slide #10 WOOLPERT PLAN UPDATE Other Funding for Capital Needs • School Districts will receive $72 million in Article 46 and Recurring Capital over 10-year CIP. These can fund major district priorities not reflected in Woolpert High Priority Needs. County also may receive additional funds not counted in 10-year plan to meet emergent needs and cost overruns — Estimated no growth in State Lottery Funding — Did not account for new Repair and Renovation Lottery Fund - $1 M currently accumulated for district capital projects — Does not include estimates for Sales Tax Refunds on major construction projects ORANGE COUNTY I`OM-H CAROLI\A 2 3 Kirk Vaughn said they may receive more funding than they have anticipated. He said a 4 budget amendment will be brought to the Board in the fall. 5 6 Slide #11 WOOLPERT PLAN UPDATE Impact of Project-Based Funding on Split of Funding Split Mechanism 1115Trrsrp.����� Current ADM Split 58.40% 41,60% Current ADM Split, excluding 61 A5% 38.55% Charter Students Project Based Split for 58 60% 41.40% BondlPay-Go Project Based Split for BondlPay-Go +Annual 59.86% 40.14% Maintenance ORANGE COUNTY [`OM-FI CAROLI\A 7 8 Chair Bedford asked if ADM has been adjusted based on what the budget is using now 9 for the updated charter students and state changed projections. 13 1 Kirk Vaughn said this accounts for the FY24-25 ADM and it shows traditional split and if 2 charter schools are excluded. 3 Chair Bedford asked if the earlier slide with cost projections reflected the old split or the 4 updated one with state numbers. 5 Kirk Vaughn said those are based on the cost of each project. 6 Commissioner Portie-Ascott asked if the schools identified here are the projects that they 7 will be working on. 8 Kirk Vaughn said this presentation only includes what the Woolpert Plan recommended. 9 Chair Bedford said they will also hear from the schools about changes they are requesting. 10 Commissioner Fowler asked for the total on slide#11. 11 Kirk Vaughn said they would assign project budgets for each high priority need identified 12 by the Woolpert Plan. He said that changes if the annual maintenance is included and if the bond 13 is included. 14 Commissioner Fowler said it looks closer to what the project and needs based showed. 15 Kirk Vaughn said the first project-based split only looks at bond and pay-go. He said that 16 this would be something to be talked about on June 4t" during discussion about ADM vs. project 17 based. He said that both lists are what Woolpert recommended. 18 19 Slide #12 WOOLPERT PLAN UPDATE Questions? ORANGE COUNTY NOWITI CAROLINA 20 21 22 23 14 1 Al Ciarochi, CHCCS Deputy Superintendent, made the following presentation: 2 3 Slide #1 s rMXM *Y c 1I . ~ • rV ey � i K Orange County Bond Proposal 2024 HAI' I_HILL.- In Collaboration with orange County and Woolpert Facility Master Plan I�RMORO 4 5 6 Slide #2 The Process CHCCSApproach MV Agenda CHCCS/Woolpert Findings The Plan 7 iLong-Term Strategic Plan l CHCCS 8 Al Ciarochi said they have taken a Band-Aid approach over the years and now they are 9 trying to look at the next funding process and have a plan in place. 10 11 Slide #3 VFW The Process 12 CHCCS 15 1 Slide #4 Background Capital Working Group: Hired oolpert: Overarching Goals • F orm ed S ept em ber 2021 1. Facility condition •Develop cohesive plan with • Collaboration between Orange assessment Oran geCounty and Orange County,OCS, and CHCCS 2. Educational adequacy CountySchools • Goal; "To address additional assessment •Prioritize spending capital fu nding." 3. Facility Master Plan •Make best-informeddecisions 2 CHO 3 Al Ciarochi said the plan is in total alignment for Options C and D and they plan to use this 4 plan on an annual basis. 5 6 Slide #5 OCS/CHCCS Facilities Assessment Planning Approach PORTFOLIO ANALY515 FACILITY CAPACITY� i' STATIEOFFACILITIES EDUCATIONAL13 OPTIMIZATION LAN i ADEQUACY 7 CHCS s 9 10 16 Slide#6 H Slide 1�i�ion �quEpping sfuc�ents t4 rtawigafe rFte Al Ciarochi said the work through the Capital Needs Work Group has allowed for expanded world and r'�ake a posii;ve impact �Uf 1Vtif 5510f1 rhraughout their life's�o�rney. CHCCS bslieves every individuai's unique boc�cground ar;d culture enhanr=e our sct7ools_gy providing shadenrs min o safe and ray P�ior�#1�5 �oyrul leoming en++fronmeni, �colloborafe with ft7inlies to Cr�pF�+�corrlmVnity why[111 Creall�g a Cul#ure of Salety studen#s,famikes, and s#aff members#eel and 4Yellrsess affo'med and reSpectetl to deval�p Their }ullg5t Qbf�rlrigi. InsiruCtiane� �xcellen�e= Preparing 5tuderot5 iar Life Empovrering,�gr�lpping and Investing in Qur People Equitable and Transparent Fiscal 5tewardsnip an¢ � Dpe r�tl o ns � S#r�ngth�ning�arYiily and THFNK LAND AST} Community engagement s - D�F1=E1��lVTL. 17 1 Slide #8 The Core of the Plan i11 FCI assessment From short-term (reactive) Capacity , 1 to long-term (proactive) Tenets the Plan *' Operatio nalfinstructio nal Facilityage -o# I I r inefficiencies Educational adequacy _ Limitation of available land for replacements What investments are best for students 2 and best in the long terms [`H CC; 3 Al Ciarochi said age is not considered in the FCI. He said that Carrboro and Chapel Hill 4 had high FCI numbers, but they would not consider replacing a newer school. He said they have 5 reached an age where costs of maintenance have increased. He said they do not rely solely on 6 FCI but if it is high, it must be looked into. He said they want to make sure they identified 7 operational and instructional inefficiencies. He said they want to develop a plan that is best for all 8 stakeholders involved — both short and long-term. He said the limit on available land is a 9 challenge. He said that they cannot build on land that already has a school. He said that swing 10 space creation has to be part of the plan. He said to minimize the disruption, it has to be 11 consolidated, a school brought offline, and then rotated through the schools. He said the needs 12 are greater than the means. He said there are projects that are not included but they still should 13 be. He said that they appreciate the support of Orange County. 14 15 Slide #9 CHCCS/Woolpert Findings 16 CHCCS 17 18 1 Slide #10 Current School Utilization Number of MdentS 0 1K 2K 3K 49 SK 6K UTILIZATION E UTILIZATION MS w"wha2m 0 UTILIZATION HSE' CAPACITY3r975 2 3 Al Ciarochi said 100% is not atypical and it means that the space is being utilized. He said 4 they found that elementary is at 81% and there is 19% of extra space existing today. He said this 5 gives them the option to right size. 6 7 Slide #11 What is Facility Condition Indic (FCI) •General indicator of a facility's health. FCI RATING SCALE •Metric to co m pare di ssim il ar facil ities. BEST <H% •The higher the FCI,the greater the need. GOOD 1&-20% *Financial modeling suggests FCls of 65% or greater are candidates AVERAGE I21-30% for replacement. *FCI isonlg one indicator and is not the onlyfactorto consider BELOW 31_50% when identifying renovation, replacement, orclosure candidates. AVERAGE Building age, educational adequacy, site layout,etc., contribute to decision-making. POOR �51-6s% 1 O-YEAR FCI 4)0 00 Alk REPLACEMENT Greater qWCANDIDATE Than65% COMBtNfD TOTAL 1O-YEAR 10-YEAR REPLACEMENT FCJ NEED COST ii CHCCS 9 10 11 19 1 Slide #12 Current Facility Condition Index F I) Nur ,Of sal� by fnci�itycondrriorr Average FCl Index(M) is Poor TOTAL SC140OLS: 19 7 V 6 5- 4 3 2 0 Replacement Poor Below Average Goad Best Candidate Average Greater 51-65% 31-50% 21-30% 1D--20% <10% than65% rci SCORE 2 .H . CS 3 Al Ciarochi said Chapel Hill High School could be in the Best category with recommended 4 improvements by the end of the Bond cycle. He said it opened in 2021 and there are buildings 5 that were not replaced. He said the mechanical and electrical infrastructure is over 25 years old. 6 He said of 19 schools, 17 are in the Below Average to Replacement categories. He said Below 7 Average is not a bad thing but in the Poor category, those could be replaced today. 8 9 Slide #13 Limitation of Available Land Examples: 54 F Frank Porter Graham (FPG) E5 Ephesus E5 School district property line Elevation contours Glenwood E5 Saurm:'Dwm of&rrbora PivnnMgvnd ZOmMg US do(vr U56 Fero bon=fDars 10 13 CHCC 11 20 1 Al Ciarochi said that if schools are rebuilt, they will have to abide by the current regulations 2 and a lot of these schools may not be able to have the same footprint due to regulatory changes. 3 4 Slide #14 The i THINK (AND a DIFFERENTLY 5 CHCCS 6 7 Slide #15 Two-Prang Approach Focus on"priority"maintenance !. projects identified by wool pert and❑[strict. Address operational efficiencies through replacement/consolidation of existing schools. $ CHC.c ti 9 Al Ciarochi said they want to focus on priority maintenance but also take a look at the 10 operational inefficiencies. He said that some schools need to go, and they have to begin the 11 process of replacing those. He said that in ten years, the buildings will be 70+ years of age. 12 13 21 1 Slide #16 The Plan: 10,000-Foot V ie w Relocatefexpansion of ES Spanish Dual Language & Newcomer Programs, presently at Frank Porter Graham and Carrboro ES, and Northside ES. Y• . Build a new middle school (adjacent to Morris Grove ES). Replace Carrboro ES (use Frank Porter Graham as a potential "swing„ school). Replace Culbreth MS(use Frank Porter Graham as a potential "swing" school). Take Frank Porter Graham and Estes Hills ES offline. 2 CHCCS 3 Commissioner Fowler asked if the dual language programs would move to McDougle and 4 about the capacity. 5 Al Ciarochi said with this move, it will be nearly full. 6 7 Slide #17 The Major Maintenance Projects ROOF FIREAIFE SAFETY ML. ELECTRICAL Carrboro ES 057 Poe place sc hool Carrboro Fi5(2 O ) chapel Hill HS(E&o Bldg.)(1960) culbrethrz t969 Poe placeschool East chapel Hill HS f19961 EphesLE ES(1972) Estes HIIIES(195EI cleseschoolffutureschoolsitel R-ankPorterGrahamES 1960 Relocate and close school futureschoolsitR G le nwocd ES 195 Lincoln Cie rater 1950 WDOLO ES/rZ 1994/1996 MorrisG roue ES 006 Northside ES 013 Phi Ili ps MS 196 Phoenix Acade C Rashks ES 003 Scrcgf ES(1999) Seawe I ES 1969 Smith MS(2001) ostrdviide:Ferking bt repairs,trarsporlat ion,sec:urityenhancemenG s :HCCS 9 Commissioner Fowler asked if any repairs are being done at Estes and Frank Porter 10 Graham during this time and if they will continue to be used. 22 1 Al Ciarochi said repairs and maintenance would be done there, but no long-term 2 improvements because the goal would be for those sites to be repurposed. 3 Commissioner Fowler asked if the HVAC systems will be fixed if they fail. 4 Al Ciarochi said absolutely yes and that they will continue to provide those maintenance 5 services that keep the schools safe and comfortable. 6 7 Slide #18 How It Could Be Done.....* VIML L ifyell %Place Mcpaugle ES duaLlanguage Culbrelh M5, MS students Spanish prcgams Replace €tudents on-site ID new KS to McDougle campus CamhamES oral FPG M M I W9 BMW &Yid MOMf +1100k- eES FPG 511Adr05 aia•c AmmWing new M6 stadents to now at Mcpougk, return Estes Hills ES FM Estes Hills maintena nce cdHrESsclaols wCarrism ES sNdents wall-newt students rkokffWr orneplacemeM swing i with capacity swing ernplty-FG Can toborcES rwi;oschods needed at remaining schools FffiN0 IN f W NEXT REFERENDUM ION450INro • SM", *Orderofatinissulhyecttochtoge CH CS 9 Al Ciarochi said moving schools can be stressful and they have a plan to engage 10 community. 11 12 Slide #19 Benefits of School Consolidation/Program Relocation Spanish Dual Language School Consolidation Relocation (ES) Operational Efficiencies I Relocation/expansion Reduce duplicative Eliminate utility Lower maintenance Of ES Spanish Dual roles costs in oldest costs due to reduced language program facilities portfolioage •AlIowsstu den tto receive greater .Nan-instructional •Electricity Reduction in facility exposure to target language support -Gas repairs with aging •Con sistency wit hIanguage Instruction al -Water equipment allocation,assessments, consolidation .Broadband curricula,etc. •Staffing optimization 13 19 CHCCS 23 1 Slide #20 �rgrYiS r!f14is t a Current Elementary Feeder Districts Ept— EstenHills N•iJougle ; {anbav oNorHL562 O Ra5hkL5'. r -Gleno d FrankPxterGraharn q n 5cra 2 C HCC 3 Al Ciarochi said this process allows an opportunity to revisit and improve. 4 5 Slide #21 Example - Getting More by Building Up New two-story Carrboro Elementary t RRBJRD:�rv. w At Wryly,5 M,00,'squx-fo0."ootpr nt on eKisting Site • Moving Carrboro ES stu den tsto In early vacated Frank Porter Grah am Elementary would allow con struction on top of th e existing building footprint. • Outlineshown in blue represents100k � GSF,which is much larger than required and allows for more design flexibility. r Building atwo-story sch ooI preserves 4illillilillillillilliillillilljllllllllllllIlI paved surfaces, baseball field,and green space. • Select buildings could remain for a cost savings, if desired. 21 (IHC IE 6 7 8 9 24 1 Slide#22 • g-Term Sfrafegic Plan 2 CHCCS 3 4 Slide #23 Two- Phase Plan/Approach =Majm malnberen AGE: 6years 0 6-6yeass 16-25 years ■ 26.4S yn m �a6-6S years f 66-85 years M 95t Ym PLANNED ACTION NOW AGE Mow POSSIBLE ACTION IN 74YEARS AGE IH iaYEA.Rs Uneoln frnler Aditin 74 04 Glenwood ES 72 82 CMFboro E5 67 1*New Es?n Hill ES 66 frank Porter Graham ES Sa Phillips M5 es2 72 Culbmh MS [ 55 J*Ne,v 5eawell ES © 55 65 EPhasats ES 32 62 WvDugleMSJES ®38 dU East Chapel HillHS 22 39 5[roggs E5 ®75 35 Sm11h MS ©23 ©33 ep5hi*ES ©21 31 {auboro HS ©17 ©2� Morrie Grote ES ©16 -4 Phoenlsr Academy 15 2% Harthdd.ES ®n 21 {IsapeIHWHS �'''s �17 Hewwmle Schaal 9ullsluew KKK -0E Flaw as Wojarrmrnrenanceo=in fed xsth8rs'dngs8&0. H (S 5 `� 6 7 25 1 Slide #24 Strategic Focus on Replacements Now; Allows for use _ _ Next referendum; USES of Estes of FPG as rswing MCOUG &ES Hit is ES site allows Phillips MS space"for Carrboro replacement to occur while ES and Cul bre#h Nt5 €h EBMMHS occupied and allows District to re�pIacern ents, j consider replacement to be f Lhapel HIII hG fr8 or K-8, seawdig phap,hT r. ryle Es Esnes H Ns Es AREA AREA OF FOCUS OF FOCUS MCP4ugkM5 FORNEXT NOW : REFEMNDUM €arrhaiaFS •NorlhAdeES k1s ES■ Gle—Wd ES Ph—ni•Ar d—y RS "LriE*CEflWrPodmh Flank parlor _ (anhoro HS• Ur�im!Z - , r C. re1h7A5 I. S(rgggc ES + 2 CHCS 3 4 Slide #25 The Results of the Tenets FCI assessment Students in •Addresses current facility +modern learning and capacity utilization �, 1 environments k4 1 •Looking beyond 10 years r` Lower portfolio $ I I Operational/instructional age i of the Plan efficiencies Consolidated language M Considers next set of arts program sch ools to be rebu iIt I What investments are best for students 5 and best in the long term? CHCCS 6 7 8 26 1 Slide #26 Improving the Facility Condition Index (FCI) In 10 years,FCI will improve tVumberof.choo15 to Below Average byFocylityCondi#on in*x fFQ) T 2034 i0 Now,average FCI 9 Is Poor 8 T 7 2024 M24 TOTALSCHOOLS b Now, 19/Future: 18 5 4 3 2u: 2034 2034 2 )D34 1 IN 202� 2434 2024 234 2Q24 0 00 0M a Replacement Below Average Average Good Best Candidate 2 26 CHCCS 3 4 Slide #27 Reducing the Age of Buildings Now,average In 14 years,with replacements, NumberolschaMs age of schools average age of schools will be 44, i5 43 Without replacements, T 20A average age would be 53. 7 2024 5 2024 TOTAL SCHOOLS 4 2024 2034 Now, 19} Future; 18 3 M24 M4 2034 3 2034 2034 2024 2034 2424 Q Ia R 85+years 66-85 years 46-65 years 26-45 years 16-25 year, 6-15 years <5 years 5 27 CHCCS 6 7 8 27 1 Slide #28 School Utilization Elementciry Schools Nurnt>er Ot students Q 1 K A 31K 4K SIC 5K CURRMT {UTILIZATION CAPACITY 5,664 2023-24 G ming Los4ng y 3Q� -300 smts FUTURE W .iT'LfZA1MM fez M. 2 :HS 3 4 Slide #29 CHCCS Next Steps Continue to analyze enrollment, sequencing scenarios for consolidation and construction. Hiring demographer for holistic redistricting process. Continue to work with finance and instructional divisions to fine tune any savings with the plan. *� Participate in Bond Education Committee. 5 .HCCS 6 7 8 28 1 Slide #30 Overall BOCC/CHCCS Next Steps May 21,2024 CHCCS presents District Bond Plan to 60CC NaY.5.2024 Election Day June 4,2024 BOCC holds public hearing on bond referendum tune 18,2024 Band passes BOCC adopts bond order, forma Ily sets ballot question °o °o °o °o °o °o and referendum date Three new schools Future 024 SummerlFall 2024 WE ARE HERE Partidpate in Bond C. q Education Committee Band fails Cpn#lnuepu#ting ban d a ids on aging schools 2 ('H `(-� 3 Al Ciarochi said that without a bond they will not be able to address any of the building 4 replacements and they will have to continue to provide the band aid approach. 5 6 Slide #31 Quesl i 7 8 Commissioner Richards asked if the Mandarin dual language programs is included. 9 Al Ciarochi said they want to take an incremental approach to the changes. He said they 10 will review where the programs have a best fit. He said they want to focus on the Spanish first 11 and then Mandarin will be considered down the road. 29 1 Commissioner Richards asked if the Mandarin program can accommodate additional 2 students. 3 Al Ciarochi said there would be challenges with growth of that size at its current location, 4 but demand has not been growing historically. He said that it is not as large of a program as 5 Spanish. 6 Chair Bedford thanked Al Ciarochi for the level of detail he provided. She said she did not 7 realize that McDougle would be redistricted but it makes sense. She said that you can be across 8 town in 18 minutes due to the small footprint. She said that when they go to two-story schools, 9 they will have to be very thoughtful with the EC classroom locations. 10 Al Ciarochi said there are requirements by the state and district. He said that certain 11 classes will always be on the first floor. 12 Chair Bedford said Scroggs Elementary's stairwell is the wrong size. She said that if the 13 light rail had gone through, the Glenwood Site would have been sold but she sees that perfect 14 site for teacher and staff housing. 15 Al Ciarochi said Frank Porter Graham is also a site where a regular school would be 16 placed. He said that it worked when everyone rode the bus but no longer. He said that he would 17 never recommend putting a regular school back at Frank Porter Graham or Glenwood. 18 Chair Bedford said the town is putting affordable housing near Ephesus along with a park 19 site. She said there is an opportunity there to plan together. She said that the big plan will be there 20 but there will need to be flexibility for the annual maintenance. She asked if they could provide a 21 dollar amount with the timeline. 22 Al Ciarochi said they do not want to put the cart before the horse, and they want to be as 23 efficient as possible for building new schools. He said that they will align those with available 24 funds. 25 Chair Bedford asked if the bond passes if an architect could be hired to get the design 26 process started. 27 Al Ciarochi said if the bond passes, they will very soon begin the planning and the design 28 process. He said when the construction money becomes available, they would be shovel ready. 29 He said the goal is to be ready as quickly as possible. 30 Commissioner Hamilton said the one thing that she did not hear is that there is a site for 31 schools at the Greene Tract. 32 Al Ciarochi said they do not see a need for capacity at that site, but based on community 33 input, it could have other uses. He said that is an asset that could be used in the future depending 34 on growth in the Morris Grove area. 35 Commissioner Hamilton said clarified that she is hearing that it is best to keep that site for 36 future educational needs. 37 Al Ciarochi said absolutely. 38 Commissioner Richards asked how pre-K capacity is impacted. 39 Al Ciarochi said CHCCS has taken that into consideration at the elementary level and 40 there will be adequate spacing for the program. 41 Commissioner Fowler asked if the capacity is within each elementary school. 42 Al Ciarochi said right now, in the schools and they are trying to keep it where students will 43 be at the school where they are districted. He said that a facility is not off the table, but they are 44 trying to keep it in the schools. 45 Commissioner Hamilton said capacity issues have come up throughout the years. She 46 said it would be helpful to see capacity changes and square footage change throughout this 47 process to understand how it looks for new schools and the older schools. 48 Al Ciarochi said they are looking at that. 49 50 30 1 Dwayne Foster, OCS Chief Operations Officer, made the following presentation: 2 3 Slide #1 2024 Bond Referendum for Orange County Board of Commissioners Dwayne Faster,Chief Operations Officer it Orange Dr.Danielle Jones,Superintendent County Orange County Board of Education schIollS ENGAGE. CHALLENGE. INSPIRE. 2 May 21,204 11 4 5 6 Slide #2 OCS Bond Goals — Five Priority Areas Improve • Adequacy: Use Woolpert Study, Facility L New and Improved Facilities Assessments, Staff edge as Basis for Recommendations + . . High-Priority Address Board • Education Best Possible Versionsof SchoolsAll • Facilities EVGA(.E. CHALLENGE. INSPIRE. 7 8 9 10 31 1 Slide #3 Focus: Improve Educational Adequacy � Safe • How facilities design should AcpuskiCal Vehicular& Integrated Healthy support and enhance educational special Learning Control pedestrian programming Approach Education Environments How teaching & learning should Efficient function in each space Logical Space Mechanical How individual spaces should Adjacencies Critical Spatial& Systems work together to serve the school Educational district's vision adequate + + parking Specialty >ueeds What tools each space should Spaces have to serve its core functions, and whether those need to be SatisfyAll ADA fixed or flexible Safety& Visual Program compliance/ Security Control Space Needs Accessibility J Throughout ENGAGE. CHALLENGE. INSPIRE. Z 3 4 Slide #4 Focus: Improve Educational Adequacy Aligned with Woolpert Study, Option C • Comfortable and Safe, New School, some Updated Learning Tools • Conservative, Balanced 10-Year Plan Option C Projects, Not Selected Board of Education ACES& H ES-Consolidation Priority Projects, •OMS-Roof Replacement,HVAC,Gymnasium Renovations Previously Identified Option D Projects, Expedited Programming .. .D. Compliance +RPES-Replacing Select HVAC,Flooring In AdvanceIn-terior Walls r ENGAGE. CHALLENGE. INSPIRE- 5 6 7 8 9 32 1 Slide #5 Focus: Improve Educational Adequacy OPTIONS SUMMARY Option 0 G) 0 0 Comfortable&Safe 100% 100% 34% 7% Comfortable&Safe,Plus updated learningtools 5% 5% School Renovation 10% 30% Replace School 41% 53% New School 9% 5% $219.8 Mllllon $1.1 Billion $538.5 Million $1.0 Billion 7TT_ f ENGAGE. CHALLENGE. INSPIRE. Z 3 4 Slide #6 Focus: Improve Educational Adequacy OCS OPTIONS SUMMARY E . � OPWi+P ".111aaaef f 0A H*Wf Ralwa 14r.o.M3ofa{ 1ElkdfrwFr•dW RF*glldr.i seava+{a.n. L\r w sen r.re Ce�nal ES 5611N 51B 1Le khey S+195M en.l+'a SdeM 5e9 SM E'-0 Cr ksl5 S13M Sld hM srionYNeetls 5 SL3M Ade Ilea. sms 53W G jsp wn ES S+LM 515.9M P+iorvry Neetls SS y.s1 M.W Prdrty Nerar 15 yn1 SA2 H�ISCnso ES 52zm $21.3M $6.W yonn 11 ES 530M .6A1 Learn T-b 113.OM 7nols 5330M PaiPrxa ES S4,7M $15.rum Prior: Heals 5 5-0.7M *k t LS .w 15,we iyk ES 51.3m SMAM P -rbW,'S $3 om Pic k#**15Tnj 56 MA Schap) S195M ewkhW SA S►1 Centir !fS SL 3M S2a 2M spry ryeetls 5 S8 3M Prti'hy Near 15$nl M W Ora i6 SMM $75" Wipr+:VNe ,(5yo1 mow Rep) em YWnl S1SLW Pallrle lkade So 1M SO BM ee. Nds 5 me i4 LM nd kW.1 "-A kl.ilarldd b6 552 AN Rh Neetls 5 119.3M Rmcwa 551AA CYa W S6 13.9ki S}}im Ilerc 1- M&SM Reao.au $laW 56 ek1 $JRW WgMr N##dj6 WW tNM$0*0 5715u ad—jr,l-Ar. . $00N Sip- hMMrhaede 507M ar>.n ++esslbl} "am 1L* .*A..r.�.11 rp Iw iehl 5'nam W%M WprN Ne,ItlE SO.OI'A Pr h MfRME 50W Ce.u.al OhNe 'A OM }i FM hip herd, SG.ddr Ay Mee�li lG OM hW ltervl.[e Oetartaen[ SO•M 525M wb Needs SD.aM aanar 5 WIfN Tr rNn a nmelrt 51.]M S7 RM Hip Neetls jl.7M Neear 15 $L]M Wtkpme{emei 50.7m slO TM Wlpnry Neetlsn Wvl $Q7M wreds l5 �3he SMIM 5ii1.1M }niiY $MAN � _Tr ENGAGE, CHALLENGE. INSPIRE- 5 6 7 33 1 Slide #7 Focus: Improve Educational Adequacy SURVEY RESULTS Key Takeaways - 3,960 responses(1/3 from 005) - Tap 3 Safety and Security _ Upgrade and Add Cameras • Controlled Entries - Add electronic door access security for perimeter doors - Tapp 5 Facility Investments i • Technology Infrastructure Small Group/Pull-out - Reduce/Eliminate Portables Upgrade FFE • Covered areas(canopies)for bus pick up and drop off and walkways - 88°,6 likely to support increased funding 5a/ ' ENGAGE. CHALLENGE. INSPIRE- 2 3 Chair Bedford asked what FFE stands for. 4 Dwayne Foster said furniture, fixtures, and equipment. 5 Commissioner Richards asked to return to slide#4. She asked how those items differ from 6 regular maintenance items. 7 Dwayne Foster said those identified in option D,they pulled and reviewed the major critical 8 needs in the HVAC and flooring. He said this is in Riverpark particularly. 9 10 Slide #8 OCS Capital Funding Summary C::MzWMq"W PERCENTAGE TOTAL 2024$300 Million Bond 40% $120 M Future County Recurring CIP$100 M 40% $40 M Future CCS Recurring CIP $20 M Existing Bond/CIP 84.6 M Supplemental Deferred $11.1 M ' ENGAGE. CHALLENGE. INSPIRE. 11 12 34 1 Slide #9 OCS Bond l Capital Detailed View t;entral Elementary M6 M $49.5 M Cedar Ridge High $6,9 M $6.3 M Efland-Cheeks $4 1 M $1 3 M Prange High $15.1 M $5.0 M Elementary Grady Brown Elementary $19,3 M $4,6 M Partnership Academy 915.5 M $0.1 M Hillsborough Elementary $1.3 M $1.3 M Central Office $0,5 M $D.0 M New Hope Elementary $9.8 M $13.0 M Maintenance Department 80.1 M $0.4 M Pathways Elementary $4.5 M $4.7 M Transportatlon Department $1,9 M $1,7 M River Park Elementary $111 M $3,0 M Welcome Center $0.0 M $0.7 M New K-5 School $49.5 M $49.5 M A.L.StanbackMiddle $19,7 M $16.5 M Administrative Annex $0,6 M $0.0 M Gravelly Hill Middle $12.4 M $6-9 M Administrative Annex II $0_0 M $0.0 M Orange Middle $17,8 M $48.5 M ENGAGE. CHALLENGE. INSPIRE. Z 3 4 Slide #10 BOND STRATEGIES New K-5 Elementary School Funding • Replace one of our oldest facilities with 1rlaolpert ��.5 � greatest needs Option C: • HES facility footprint, issues of adequacy orange County for school setting Schools: 9.5 • Needed to accommodate projected growth on western side of Orange County I$�••,� try t~r,r,E;ra�r • Wool pert facility report proposed consolidating CES and HES OCS has weighed all options for Repair• • Renovate • Replace Agreed an Replacement option r ENGAGE, CHALLENGE. INSPIRE- 5 6 7 8 35 1 Slide #11 BOND STRATEGIES Issues with Consolidation CES site not suitable for consolidation , saoso Current CES capacity = 447* (Woolpert) * Addition i (new wing) would a capacity l �� lddd ''MEM't A o Largest current CCS school is 580* • Creek runs behind playground • Elevation change, steep slope Issues to Consider • Lack of space to expand parking • Traffic flow, e.g. car riders Numerous o HES 365 out of 438 enrolled consolidation • 1 use * CES 113 out of 291 enrolled pacity NOTE:Traditional calendar at Central Elementary, year-round calendar at Hillsborough Elementary ENGAGE. CHALLENGE. INSPIRE. Z 3 Dwayne Foster said the Woolpert Study recommended consolidation and the district had 4 some concerns and issues with that recommendation. He discussed the issues on slide #11. 5 6 Slide #12 AJ- 4 1� l 8 Dwayne Foster showed the location of the creek and the elevation changes. 9 36 1 Slide #13 N. .. - .+nIM� 1p do q� 0 2 3 Dwayne Foster showed where traffic issues would occur on slide #13. 4 5 Slide #14 CAPITAL PROJECTS Central Elementary Scope of ongoing work: • Current HVAC renovation • Recent roof replacement • Electrical upgrades (switchgear) • Lighting upgrades (LED conversion) • Partial ceiling replacement Issues to Consider • Boilers replaced * Best possibleversions • Controls upgrades (HVAC,) Our ., Is bond investment addresses AdequacyNeeds & Education ENGAGE. CHALLENGE. INSPIRE- 6 7 Dwayne Foster said they identified $5 million from the bond to assist in the creation of 8 creating the best possible schools. 9 10 37 1 Slide #15 BOND STRATEGIES Orange Middle School Funding * Renovation: focus on Educational Adequacy Waolpert o Distributes funding districtwide,still with Option C: 48.5 M significant improvements at 0MS Orange e CTE/EC Upgrades Schools:County 1�•8 * ADA compliant hardware * HVAC upgrades to auditorium Issues to Consider * New kitchen freezers/coolers, backup generator * Enclose courtyard, decorative fencing * Replace HVAC boilersyears * Replace courtyard canopy v Gym renovation • * Differing estimates&scope •"r ENGAGE. CHALLENGE. INSPIRE. Z 3 4 Slide #16 BOND STRATEGIES Partnership Academy HS Funding * High Priority Needs & Educational Adequacy waolpert �•� � * New site location: moved from Storey Lane to option C: Corporate Drive (Welcome Center Building 2) orange County * Kitchen/Cafeteria addition (school, CTE) schools: 1S•5 * Reroof 1C Building 1 * Life cycle mechanical ISSUF" to�'nrrn���r * New fire alarm * Additional parking - of Partnership Academy Welcome • * Repair/replace fencing changed significantly since Increased overall square footage by—sq. ft. e i F'rt i 9 Future of Building I still Added classroom, (gym) multipurpose and outdoor considered M. space, hallways, and spaces for student support "Fully-functional school" � ENGAGE. CHALLENGE. INSPIRE- 5 6 Commissioner McKee asked how much square footage it creates. 7 Dwayne Foster said 100,000 square feet. 8 Commissioner Hamilton asked how many students are served and will be served by this 9 change. 38 1 Dwayne Foster said that they are currently housed at the Welcome Center. He said 2 Partnership Academy has 60 students and they can grow up to 90 students. 3 Commissioner Portie-Ascott asked what is in the old Partnership Academy building. 4 Dwayne Foster said it is currently empty and discussions for future use are ongoing. 5 6 Slide #17 Partnership Academy HS r1►r - 1 - g VkLCQME 13A ENGAGE. CHALLENGE. INSPIRE- ? 9 Slide #18 BOND STRATEGIES Grady A. Brown Elementary Funding r High Priority Needs& Educational Adequacy Waolpert • Install interior classroom walls Option C: 4.8 Arts/EC Upgrades orange County • ADA compliant hardware schools: 1 M Life cycle plumbing • Life cycle mechanical • Life cycle electrical Add front entrance & bus loop canopy e Agree on hIgh-prfority needs classrooma OC& Modernize core , spaces • for educational adequacy r ENGAGE. CHALLENGE. INSPIRE. 10 39 1 Commissioner Portie-Ascott asked for educational adequacy to be explained further. 2 Dwayne Foster said there are many components to educational adequacy. He said that 3 some think it is making the space bigger but that is just one component. He showed the slide and 4 how the items address the opportunity to focus on educating students and not have to address a 5 maintenance need or facility need. He said that school safety and ADA compliance are 6 educational adequacies. 7 Commissioner Portie-Ascott asked if that means that the classrooms would be big enough 8 for the adaptive classrooms. 9 Dwayne Foster said not every school can be changed but they are addressing the schools 10 that do not have them. 11 Commissioner Portie-Ascott asked how the EC classrooms would be part of this. 12 13 Slide #19 BOND STRATEGIES Orange High School Funding • Renovation - Educational Adequacy Woolpert SI M • ADA door hardware replacement Option C: • Electrical (switchgear) replacement Orange County • New fire alarm head unit schools: $ 15.1 M • Life cycle roofing • CTE: New Greenhouse • CTE: Enclosed Ag Building Connector We agree on high priority items. • Exterior window&door replacement • Elevator replacement at 200 Wing Additional high-priority riority needs: ■ Paving repair/replacement • Paint walls,lockers ENGAGE. CHALLENGE. INSPIRE- 14 15 16 Slide #20 BOND STRATEGIES Orange High School rM 9 -�� 17 ENGAGE. CHALLENGE. INSPIRE- 40 1 Slide #21 BOND STRATEGIES Orange High School M oil �0 r Walls and Lockers f. -1 I III,11 NIN IM fic-MVIA New paint,elevated footing •"! ENGAGE. CHALLENGE. INSPIRE. Z 3 4 Slide #22 BOND STRATEGIES River Park Elementary Funding High Priority Needs& Educational Adequacy Waolpert �.� � • New centralized ADA restroom Option C: Additional bathroom renovations orange County III, New flooring Schools: $ 11.1 M a ADA compliant hardware • New intercom Is"„pr #A rnnVitIPr • Life cycle mechanical We agree on high priority items. Address electrical deficiencies • HVAC replacement for specials wing Additional high-priority needs: Bathrooms• . AIDA • Replace/extend front canopy for car riders compliance Flooring• r ENGAGE. CHALLENGE. INSPIRE- 5 6 7 8 41 1 Slide #23 River Park Elementary �- - _a New ADA-compliant bathrooms at Orange High School (comparable) r 1 ENGAGE. CHALLENGE. INSPIRE. 2 3 Commissioner Portie-Ascott asked where the renovated bathrooms are at in Orange High. 4 An unidentified Orange County Schools employee stated that they will take the existing 5 bathrooms and update them as best they can be for ADA compliance and others are located 6 between the wings. 7 8 Slide #24 OCS Bond & CIP Projects EC Irilercorn, .., .. .. Upgrades Nd .. . - a • . ■ . or '.. •. . o - Efland-Cheeks ES $4.9 M Central ES $$.fs N1 New Hope ES $9.8 M Pathways ES $4.5 M A-L Stanhack MS $19.7 M Gravelly Hill MS $12.$IV1 Cedar Rldge HS $6.9 M ENGAGE. CHALLENGE. INSPIRE. 9 10 42 1 Slide #25 OCS Bond & CIP Projects M iMMEi Maintenance $0.1 M Department Transpol%nt $1.9M 6epartmL Welcome Center $0.0M Administrative $0.6M Annex Administrative Annex II $0'oM Central office $0.5 M AM ENGAGE. CHALLENGE. INSPIRE. 2 3 4 Slide #26 Summary • Look forward to work of Bond Education Committee • Continued work on Capital Projects to increase efficiencies • Align with Woolpert Study, Option C Option C Projects, Not Selected Board of Education Priority ProjeCtS, Option D Projects, Expedited Previously Identified EVGACE CHALLENGE, INSPIRE. 5 6 Commissioner McKee asked what is meant by "Option C Projects, not selected." 7 Dwayne Foster said some plans in Option C were not selected and some components of 8 Option D were identified. He said the school system went through and reviewed their priorities. 9 43 1 Slide #27 t� Orange County Q Schools NORTH CAROLINA off xx sE couxfx sc HOLs xoa[. iq nEaumuq.xonn caedin.xnFftxi3xatxe NW•.oR xxcF co cxi xf lasi.c sFl 2 3 Commissioner Richards said she is trying to understand the rationale of wanting to make 4 sure all of the schools are touched. She said Option C did not recommend that, but they said they 5 were in alignment with Option C. She asked to see the additional costs that were left out of the 6 presentation. 7 Dwayne Foster said that when they talked about critical items that is how they chose them. 8 He said that the study also went school by school. He said they want to create the best possible 9 version of each of their schools. He said that she would like to understand what they are not doing 10 that was in Option C. He said that things were not left out, but they were changed. 11 Commissioner Fowler said sometimes consolidate means combining schools and 12 sometimes removing and rebuilding. She asked if Hillsborough Elementary and Central 13 Elementary would come offline. 14 Dwayne Foster said Hillsborough Elementary would come offline and a new school would 15 be built. He said that Central would continue. 16 Commissioner Fowler asked regarding Grady Brown, how the differences between the 17 study and the school system got there. She said there are many. 18 Dwayne Foster said they engaged with Woolpert on many points. He said that they thought 19 safety was a higher priority and that would be a closed session security conversation. 20 Dr. Jones said a study is being conducted on the Hillsborough School to take the facility 21 offline. She said once that is available, it will be the facility that will eventually be replaced. 22 Commissioner Hamilton said a new school will be built and the students that are at 23 Hillsborough will be moved to a new school. 24 Dr. Jones said the Board will have to vote and they will decide what the school will be. She 25 said when a new facility is built, then redistricting can occur. She said they are not saying the 26 elementary school is being replaced but are focused on the facility only. She said they would have 27 to look at the study. 28 Commissioner Hamilton said a new school could be built in the future that would be a 29 consolidation on Hillsborough and Central. She said this is from the Woolpert study. She said 30 there could be a school built that would allow for this. She said it can get confusing but 31 conceptually, understanding why they would not do that, would be helpful to understand. 32 Dr. Jones said the Woolpert study would have everyone moving to the Central campus 33 while a new wing was added. She said that they are going through a redistricting that will change 34 the landscape of things too. She said it is just hard to say exactly what will be done because of 35 so many elements yet to be finalized. 36 Commissioner Hamilton said she is pleased to see more details to picture the philosophy. 37 She said she finds it confusing is the definition of educational adequacy. She encouraged them 44 1 to follow the definitions of educational adequacy that Woolpert has laid out. She said that while 2 the broader view helps them think wider, it is confusing when educating the public. 3 Chair Bedford said she just got the slides this morning and has not been able to study 4 them. She said they need to have a sequence with the dollars. She said she has concerns. She 5 said from what she is hearing, the first phase is to build a new elementary school. She said she 6 sees a number of things listed as priority that are lower in the study. She said she would not 7 personally go with this because it is too far from what Woolpert has recommended. She said a 8 project-based approach would be good but painting and paving are items that are lower on the 9 list. She said it would be helpful to label them as what must be done to those that can wait. She 10 said her goal is to get more new schools that are appealing and actually have educational 11 adequacy. She said if there are errors, those need to be presented to Woolpert so a better plan 12 can be developed. 13 Vice-Chair Greene said she agrees with Chair Bedford. She said the CHCCS presentation 14 made sense to her because it talked about sequencing, and she understood the logic. She said 15 she does not understand why the OCS presentation is so different from Woolpert. 16 Commissioner McKee said building the new elementary school would occur early in the 17 programming. He asked when that would come online. 18 Dwayne Foster said they would build a new elementary school early in the program. He 19 said they have reached out to Woolpert with their plan for sequencing and it will ultimately be 20 based on funding. 21 Commissioner McKee asked if students from both Hillsborough and Central are going to 22 the new school. 23 Dr. Jones said right now, the plan is for Hillsborough Elementary students to go to the new 24 school. 25 Commissioner McKee asked if he understood correctly that they are proposing to spend 26 $5 million at Central Elementary School. 27 Dwayne Foster said yes it will be $5.6 million. He said that Central Elementary School will 28 not be replaced. 29 Commissioner Portie-Ascott asked if the new school could be a year-round school and 30 where it would be located. 31 Chair Bedford said none of that is decided and the Orange County Board of Education will 32 have to decide. 33 Dr. Jones said the OCS School Board will have to decide which school will be a year- 34 round school and it has not been decided. She said that it is not the plan currently to send 35 Hillsborough and Central Elementary Schools to the new school. 36 Commissioner Fowler said having a sequence would be helpful because they were all lost 37 without that. She said she thought there would be a new school in the west but now she 38 understands that it is just one new school. 39 40 5. Public Hearings 41 None. 42 43 45 1 6. Regular Agenda 2 a. Proposed Orange County FY 2024-2025 Annual Action Plan and HOME Activities 3 The Board considered adopting a Resolution authorizing submission of the FY 2024-2025 Annual 4 Action Plan and adopting a Resolution approving the proposed HOME Program Activities for FY 5 2024-2025. 6 BACKGROUND: 7 Annual Action Plan 8 Every year, state and local governments ("Participating Jurisdictions") that receive HOME 9 Investment Partnerships Program ("HOME") funds from the U.S. Department of Housing and 10 Urban Development ("HUD") are required to complete an Annual Action Plan that lays out how 11 they will allocate HUD funds for the upcoming program year in order to address the goals and 12 priorities in the Consolidated Plan.The draft Annual Action Plan for FY 2024-2025 is in Attachment 13 1. 14 15 Orange County is a special type of Participating Jurisdiction, called a Consortium, consisting of 16 Orange County and the Towns of Carrboro, Chapel Hill, and Hillsborough. Orange County serves 17 as the lead entity for the Orange County HOME Consortium. The Consortium completed the 18 Annual Action Plan based on the HOME award recommendations made by the Local Government 19 Affordable Housing Collaborative, detailed in the section below. 20 21 A public comment period, as required by HUD, was held April 9 — May 10, 2024, and a public 22 hearing was held on the draft Annual Action Plan at the April 16, 2024 Orange County Board of 23 Commissioners Business meeting. Public notice of the hearing was posted in The Herald Sun 24 and La Noticia. Staff posted copies of the draft Annual Action Plan on the Orange County Housing 25 Department website and circulated a link to the website and draft plan by public notice in the 26 newspapers listed above. Staff conducted outreach by email to over 100 housing and homeless 27 service providers nonprofit organizations, government entities, elected officials, and interested 28 residents. All comments will be incorporated into the final Annual Action Plan to be submitted to 29 HUD. 30 31 HUD requires staff to submit the FY 2024-2025 Annual Action Plan on or before August 16, 2024. 32 The Board of County Commissioners is therefore asked to consider approval of the attached 33 resolution (Attachment 2) authorizing submission of the Annual Action Plan. 34 35 FY 2024-2025 HOME Program Activities 36 37 The Draft Action Plan utilizes the FY 2024-2025 grant allocations from the U.S. Department of 38 Housing and Urban Development (HUD). 39 FY 2024-2025 HOME Funds $ 367,014.00 HOME Program Income $ 28,306.00 Total $ 395,320.00 40 41 Administrative Costs: 10% of the total HOME funds ($36,701.00) will be reserved for 42 Administrative Costs. 43 44 The Local Government Affordable Housing Collaborative (the "Collaborative"), comprised of one 45 (1) elected official and staff members from Orange County and the Towns of Carrboro, Chapel 46 Hill, and Hillsborough, reviewed the received applications for the FY 2024-2025 HOME Program 46 1 on March 9, 2024 and on May 9, 2024 made the following funding recommendations for 2 consideration by each of the jurisdictions' elected bodies: 3 Applicant and Project Funding Funding Requested Awarded CASA— Rental Construction $ 500,000.00 $ 222,120 OCPEH —Tenant Based Rental Assistance $ 267,948.00 $ 136,499 EMPOWERment— Rental Acquisition $ 200,000.00 - Habitat for Humanity— Homebu er Assistance $ 300,000.00 - Administration 10% of HOME Funds, per statute $ 36,701.00 $ 36,701.00 Total $ 1,304,609.00 $ 395,320.00 4 5 The CASA award includes the 15% HUD-mandated set-aside for Community Housing 6 Development Organizations (CHDOs), which amounts to $49,547.00.A summary of the awarded 7 projects can be found in Attachment 3. 8 9 In accordance with the Orange County HOME Consortium Agreement, approved in May 2011, 10 the HOME Program Design for each year must be approved by all jurisdictions prior to submission 11 to HUD. The HOME Program Design was approved by the: 12 Town of Hillsborough on May 13, 2024. 13 14 It is scheduled for approval by the: 15 • Town of Chapel Hill on May 15, 2024; and 16 • Town of Carrboro on May 21, 2024. 17 18 The Board of Commissioners is therefore asked to consider approval of the attached HOME 19 Program Design Resolution (Attachment 4). 20 21 HOME Program Implementation 22 After approval of the FY 2024-2025 HOME Program Design by all Consortium participants, 23 authorization is requested to allow the Orange County Manager, based on the HUD allocation 24 received, to execute agreements with partnering nonprofit organizations as necessary to 25 implement the approved HOME Program Design. All agreements will be reviewed and approved 26 by the County Attorney's Office. 27 28 Blake Rosser, Interim Housing Director, introduced the item and made the following 29 presentation: 30 31 47 1 Slide #1 HOME Consortium Action initial Updated ' • • ` Recommendation CASA 177/225 $500,000 $314,047 $222yl20 Cedar Village ❑CPEH 140/195 $267,948 $197,442 $136y499 Rapid Rehousing Habitat 132/225 $395,850 $- 0.0% Second Mortgages EmPOWERment 128.51225 $200,000 $- 0.0% Rental Acquisition $1,363,798 �Gmm *Amounts updated based on HUD's release of official allocation on Ma's;7Amount includes HUD allocation +Program Income ($28,306�Administrative Expenses ($36,701) 2 3 Blake Rosser said there was a change from the April 16t" presentation given during the 4 public hearing. He indicated that an updated recommendation is listed in the last column in the 5 table. 6 7 Slide #2 ProjectFY24 HOME Award CASA CCPEH Funding Request $ 04,000 $267,948 ProjectUescriptlon Gap financing for Cedar ViLLage,a72-unitapartmentcommunity Funningtoaaminlsterlenano-n8 sea rewIasslstanceto15 scattered Wolfs SQ%AMI or le33,28 House holds Incorm Ta rgating 3Q%50%AML• 25HousehoL15 30%AMlor Less;t5liousehoLds 50%-8Q%AMIr 19Houaeholda House holds at or below 3Q%,5Q%,and SQ%AM 1,with units Bet Individuals currently experiencing homalessnessin4range County. PoputatlooTargeting aside for vetersnreferraLaandreteme[9 fur hnusehokfa Rea ing with priority give ntohousehokfa with zeroincomeandwithheads. domestlo vloLerTce, othouseh&cl who have muLdple disabGngconditions. ProjectLocatrah eehlnaewaanlelaeonesquarelnHlLtsnorougn scattereaslteslnorangeceuntyand urrowmingAreas Levecagirlg total non-HOME project lunaln,g IsS116.3 mIILIon Total non-HOME project lunaing Is$5@4,787 Leverage ratlo of-97:t Leverage ratlo of-2=1 Cost refectivanots Budget"costs appear masonanLe,appropriate.anaconslstent auageled costs appear reasonable.approprlate,anaoonslstent with ac 1dues wltri actjvIdes Applicant Capacity Return applics nt with on-track projects ThisiaanewappLicantwiararegionalaupportne[work 8 9 10 48 1 Slide#3 Notes •A few oversights on your packets to be updated •Attachment 3 did not have updated final allocation amounts, •Should read$222,120(CASA),$136,499(DCPEH),and$36,701(Admin) Attachment 1, p. 24 did not have current project recommendations, and had one incorrect project year (2021 v. 2024) n ORANGECOUNTY 2 ®HOUSING DEPARTMENT 3 4 Slide #4 Next Steps •BOCC approves AAP Towns approve AAP •Hillsborough has approved, Carrboro scheduled to do so tonight, Chapel Hill rescheduled for 6/12 -OC Housing submits AAP to HUD (7/15 Deadline) n ORANGECOUNTY 5 �1 HOUSING DEPARTMENT 6 A motion was made by Vice-Chair Greene, seconded by Commissioner Fowler, to adopt 7 and authorize the Chair to sign a Resolution authorizing submission of the FY 2024-2025 Annual 8 Action Plan; adopt a Resolution approving the proposed HOME Program Activities for FY 2024- 9 2025; and authorize the County Manager to implement the HOME Program as approved by the 10 BOCC, including the ability to execute agreements with partnering nonprofit organizations after 11 consultation with the County Attorney and based on the allocation received from HUD. 12 13 VOTE: UNANIMOUS 14 15 b. Adoption of the Final Financing Resolution Authorizing the Issuance of Installment 16 Purchase Financing for Various Capital Investment Plan Projects 17 The Board considered adopting the final financing resolution authorizing the issuance of up to 18 $13,000,000 in installment financing to finance capital investment projects and equipment for the 19 fiscal year. The financing will also include amounts to pay transaction costs. 20 BACKGROUND: At the May 7, 2024 Business meeting, the Board of County Commissioners 21 conducted a public hearing and received preliminary information on capital projects and 22 equipment financing. The Board approved a resolution making a preliminary determination to 49 1 finance costs of these projects and equipment and financing costs by the use of an installment 2 financing, as authorized under Section 160A-20 of the North Carolina General Statutes. The 3 County routinely uses installment financing as the vehicle for the annual spring financing. 4 With adoption of the attached resolution, the Board gives final approval for the financing. It 5 substantially approves the final financing documents and authorizes staff to complete the closing. 6 Staff anticipates receiving the required approval of the Local Government Commission on the 7 afternoon of June 4, 2024, establishing the final bond amount and financing terms on June 13, 8 2024, and then closing the financing by the end of June 2024.As the process continues, staff will 9 work with the other financing team members to confirm final details of the funding and County 10 payment arrangements, allowing the remaining blanks in the documents to be completed. This 11 process is consistent with past practice. 12 13 Gary Donaldson, Chief Financial Officer, made the following presentation: 14 15 Slide #1 ORANGE COUNTY NORTH CAROLINA Series 2024 Limited Obligation Bands Final Financing Resolution Gary Donaldson,Chief Financial Officer May 21, 2024 16 17 18 50 1 Slide #2 Purpose Obtain Final Board Approval of Financing. 50, Funds our FY 202S-24 Capital Investment Plan thfaugh this Series 2024 Limited Obligation Bands are secured by a Deed of Trust,with a security interest in various Countyand School facilities_ P- The Series 2024 Limited Obligation Bonds will fund various County projects including: Vehicles and Equipment(7 Years useful life): $0.8 Million -County Projects pup to 20 years useful life), $6.3 Million -School Project5 pup to 20 years useful life)-, $5.1 Million TOTAL: $32.2 Million ORANGE COUNTY NORTH CAROLItiA 2 3 4 Slide #3 FY 2024 Final Project List 6104.707 1. i . 252624 MOW 57a 971 2.04p.00� 175 am - 1.341,974 W5.743 5.110,023 $12.255.142 7"058 313,04D,000 � Op NGE COUNTY N010 1 CAROLINA 5 51 1 Slide#4 Key Financing Term Securlty Pledge-County Assets serve as Collateral and subject to Annual County Appropriations i Maturity Term-7-20 Year maturltles matches the useful I Ifa of the assets 50 April 1 and October L Repayment Oates to Bank Trustee;First Interest Payment on Oetober 1,2024 and First PrinclpaI Payment on Oooher 2,2025,consistent with the debt Model i Estimated Interest Rates- Between 3.5%-4.5%subject to market condltlons i Serles 2024 Limited Obllgatlon Bonds Maxlmum Annual Oebt Service estimated to be$2.33 mllllon In FY 2026 i Source of Repayment-Property Taxes,Solid Waste Fees and Article 4b Sales Tax 50 Llmlted Ohllgatlon Bonds are Subordinate Llen to AAA General OlrllgatIon Bonds Current Llmlted Obllgatlon Bonds-Aa1/AA+/AA+from Moody's,Standard&Poor'sand Fitch Ratings ORANGE COUNTY [FORTH CAROL INA 2 3 4 Slide #5 LOB Collateral Overview Security Pledge-County Assets serve as Collateral and subject to Annual County Appropriations Lenders generally require that the value of the collateral be equal to at least 5D%of the financing amount (for example, at least$5 million of collateral for a$12 million loan.) The Whitted Building, Orange County Library in Hillsborough, Culbreth Middle School , Ephesus Elementary, Hillsborough Elementary, New Hope Elementary and Orange Middle School asthe collateral which far exceeds the lender's requirements. Pursuant tothe County's financing document, the County can continue to borrow money against this same collateral pool as longs as a meaningful portion of the amount financed is used to improve prap; g in the collateral pool. ORANGE COUNTY INORTH€:AAOL.LNA 5 52 1 Commissioner Portie-Ascott asked why the county would want to exceed the lender's 2 requirements for collateral. 3 Bob Jessup, Bond Counsel, said this is done for two primary reasons. He said when the 4 county owns a school, they are eligible for sales tax reimbursement on construction costs, while 5 school boards are not. He said it is costless to have more collateral. He said by starting with so 6 much collateral, if there is ever a need to pull one out,there is still enough value left in the collateral 7 package to facilitate that process. 8 Commissioner Fowler asked if the collateral package can be amended later. 9 Bob Jessup said yes. 10 Commissioner Richards asked if there is a negative impact to having additional collateral. 11 Bob Jessup said no. He said this way, more money can be borrowed against the existing 12 pool without having to worry. 13 Chair Bedford asked if the BOCC or school board makes the decision about what happens 14 to a school that goes offline. 15 John Roberts and Bob Jessup said that until the loan is paid off, the county owns the 16 school. If the loan is paid off, then school system owns it. 17 18 Slide #6 Debt Service Model Metric All CIP Project, Dem Silas iO-yer+f auyoul DetK to AY M is GF Revenues 2424 62.86% 1.64% 13 CC% N25 63 63% 1 66% 13.09% 2026 62.62% 1.2f9( 12 , 2027 Q3.37% 1.44% 14 19% 2028 60 43% 1.54% 14 59r'.o 2029 5g Gg9 1.77% 16.7096 2030 62.10% 1.58% 18.34% 20-�1 64 39% 1.51% 19.67% 2032 62.42% 1.67% 19 01% 2033 65.05% 1 55% 1.9.32% 2034 V.52% 1 34% 19 89% ORANGE COUNTY NOWT FI CARIDLINA 19 20 21 53 1 Slide#7 Questions ORANGE COUN 7Y NUR'fFI C:ARUiJNA 2 3 A motion was made by Commissioner Richards, seconded by Commissioner McKee, to 4 approve the final financing resolution, authorizing the steps to proceed with the financing of the 5 stated capital projects and equipment, in the form presented. 6 7 VOTE: UNANIMOUS 8 9 c. Approval of Budget Amendment#9-A—Capital Reallocation for Orange County Schools 10 The Board considered approving Budget Amendment #9-A for Orange County Schools to 11 reallocate capital funds from a variety of existing capital projects to fund roofing work at Orange 12 High, a roof replacement at New Hope Elementary, and interior renovations at Efland Cheeks 13 Elementary. 14 BACKGROUND: The Orange County Schools District submitted a capital budget amendment 15 request to move funds from existing capital projects to fund the Orange High Arts Wing, 16 Auditorium and Main Hall Roof Renovation, New Hope Elementary Roof Replacement, and Efland 17 Cheeks Elementary Interior Renovations. In reviewing the District's current capital balance 18 spending plans, the Woolpert consultant noted that these projects did not align with the sequence 19 or scope of the Woolpert Option C High Priority Needs recommendations. Because the County 20 counted both School Districts' existing capital balances when arranging funding for the Option C 21 recommendations, funding these projects would reduce the amount of funding available for other 22 projects that Woolpert identified as high priority needs in the District. 23 The first project is the Orange High School Cultural Arts Wing, Auditorium and Main Hall Roof 24 Replacement. Woolpert noted that the roof had four (4) years of useful life left before needing 25 replacement. Orange County Schools staff stated that while the overall roof is in good shape and 26 has additional useful life, some components of the roof have had significant leaks and were 27 graded as a D during the District's 2016 Roof Assessment. 28 The second project is the New Hope Roof Replacement. Woolpert assessed the roof to have six 29 (6)years of useful life. The District similarly reports that the roof received a grade of D in the 2016 30 roofing assessment and that they are experiencing leaks throughout the building. They are also 31 experiencing some visible separation of the standing seam roof and stagnant moisture seeping 32 into the cavity of the wall due to the poor design of the gutter system. 33 The third project is the Efland Cheeks Renovation. The Woolpert consultant noted significant 34 deficiencies at Efland Cheeks, but only recommended a$1.3 million budget to address the highest 35 priority needs. The District has entered into a contract to make $4.795 million in renovations. This 54 1 expands the scope beyond the Woolpert recommendations to include plumbing renovations, 2 bathroom renovations, and canopy and flooring replacements. The District notes that plumbing 3 replacement is due to waste drainage issues that cause the building not to have usable 4 bathrooms. The bathroom renovations are intended to make the classroom bathrooms Americans 5 with Disabilities Act (ADA) compliant, and the canopy replacements will protect the building 6 against severe weather. The District also wanted to address flooring deficiencies since they were 7 already closing down wings to address other needs. In addition, the District did reach out to 8 Woolpert while scoping the project, and the consultant affirmed that the planned work did not 9 conflict with the recommended improvements and that the broader scope would improve the 10 building's condition and educational adequacy to some degree. 11 District staff have asked that the Board of Commissioners consider these amendments at the 12 earliest opportunity since the Efland Cheeks renovation project is already under contract and is 13 due to begin work over the summer. Advancing this project will also affect the amount of funding 14 available for other high priority needs that Woolpert has recommended and the related project 15 sequencing that will be presented to the Board at the June 4, 2024 Business meeting. 16 The proposed Budget Amendment #9-A amends the following project ordinances, reallocating 17 funds already in the School Capital Fund: River Park Elementary- OCS (-$546) -Project# 50001 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Bond Proceeds $135,000 $0 $135,000 Transfer from General Fund $390,468 ($546) $389,922 Total Project Funding $525,468 ($546) $524,922 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $525,468 ($546) $524,922 Total Costs $525,468 ($546) $524,922 Hillsborough Elementary- OCS (-$42,598) - Project#50005 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $362,899 ($42,598) $320,301 55 Total Project Funding $362,899 ($42,598) $320,301 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $362,899 ($42,598) $320,301 Total Costs $362,899 ($42,598) $320,301 Elementary#8 - OCS (-$300,000) - Project# 50011 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $300,000 ($300,000) $0 Total Project Funding $300,000 ($300,000) $0 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $300,000 ($300,000) $0 Total Costs $300,000 ($300,000) $0 Electric Service Upgrades - OCS (-$6000) - Project# 51002 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $50,000 $0 $50,000 Transfer from General Fund $33,000 ($6,000) $27,000 Total Project Funding $83,000 ($6,000) $77,000 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $83,000 ($6,000) $77,000 56 Total Costs $83,000 ($6,000) $77,000 Handicap Accessibility- OCS (-$304,846) - Project# 51005 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised 2/3rds Net Debt Bonds $16,000 $0 $16,000 Transfer from General Fund $467,300 ($304,847) $162,453 Total Project Funding $483,300 ($304,847) $178,453 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $483,300 ($304,847) $178,453 Total Costs $483,300 ($304,847) $178,453 Planning For Future Projects - OCS (-$4,168) - Project# 51007 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $778,000 ($4,168) $773,832 Total Project Funding $778,000 ($4,168) $773,832 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $778,000 ($4,168) $773,832 Total Costs $778,000 ($4,168) $773,832 57 HVAC Upgrades - OCS (-$78,443) - Project# 51013 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Qualified School Construction Bonds $722,621 $0 $722,621 Transfer from General Fund $891,740 ($78,443) $813,297 Total Project Funding $1,614,361 ($78,443) $1,535,918 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,614,361 ($78,443) $1,535,918 Total Costs $1,614,361 ($78,443) $1,535,918 Central Elementary Air(-$7,144) - Project# 51016 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $118,584 ($7,144) $111,440 Total Project Funding $118,584 ($7,144) $111,440 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $118,584 ($7,144) $111,440 Total Costs $118,584 ($7,144) $111,440 58 Fire/Safety Upgrades - OCS (-$421,975) - Project# 51024 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $75,000 $0 $75,000 2/3rds Net Debt Bonds $35,000 $0 $35,000 Transfer from General Fund $864,918 ($421,975) $442,943 Lottery Proceeds $250,000 $0 $250,000 Total Project Funding $1,224,918 ($421,975) $802,943 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,224,918 ($421,975) $802,943 Total Costs $1,224,918 ($421,975) $802,943 Classroom/Building Improvements - OCS (-$3,428,033) - Project# 51025 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $3,048,177 ($1,766,683) $1,281,494 2/3rds Net Debt Bonds $289,500 $0 $289,500 Transfer from General Fund $2,794,703 ($1,661,350) $1,133,353 Qualified School Construction Bonds $2,946,819 $0 $2,946,819 Total Project Funding $9,079,199 ($3,428,033) $5,651,166 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $9,079,199 ($3,428,033) $5,651,166 Total Costs $9,079,199 ($3,428,033) $5,651,166 59 Window Replacements - OCS (-$707,836) - Project# 51026 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $269,691 $0 $269,691 2/3rds Net Debt Bonds $30,000 $0 $30,000 Transfer from General Fund $813,802 ($707,836) $105,966 Total Project Funding $1,113,493 ($707,836) $405,657 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,113,493 ($707,836) $405,657 Total Costs $1,113,493 ($707,836) $405,657 Mechanical Systems - OCS (-$616,296) - Project# 51029 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $1,361,331 ($616,296) $745,035 Transfer from General Fund $435,809 $0 $435,809 Total Project Funding $1,797,140 ($616,296) $1,180,844 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,797,140 ($616,296) $1,180,844 Total Costs $1,797,140 ($616,296) $1,180,844 60 School Safety and Security- OCS (-$56,329) - Project# 51034 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $656,733 ($56,329) $600,404 2/3rds Net Debt Bonds $428,073 $0 $428,073 Transfer from General Fund $452,651 $0 $452,651 Total Project Funding $1,537,457 ($56,329) $1,481,128 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $1,537,457 ($56,329) $1,481,128 Total Costs $1,537,457 ($56,329) $1,481,128 Vehicle Replacements - OCS ($12,443) - Project# 51032 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $35,000 $0 $35,000 Transfer from General Fund $220,000 $12,443 $232,443 Total Project Funding $255,000 $12,443 $267,443 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $255,000 $12,443 $267,443 Total Costs $255,000 $12,443 $267,443 61 Property Acquisition - OCS ($4,026) - Project# 51034 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Bond Proceeds $3,100,000 $0 $3,100,000 Transfer from General Fund $0 $4,026 $4,026 Total Project Funding $3,100,000 $4,026 $3,104,026 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $3,100,000 $4,026 $3,104,026 Total Costs $3,100,000 $4,026 $3,104,026 Roofing - OCS ($1,367,660) - Project# 51010 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $4,497,067 $0 $4,497,067 2/3rds Net Debt Bonds $1,056,702 $0 $1,056,702 Transfer from General Fund $1,093,240 $1,367,660 $2,460,900 Qualified School Construction Bonds $1,600,000 $0 $1,600,000 Total Project Funding $8,247,009 $1,367,660 $9,614,669 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $8,247,009 $1,367,660 $9,614,669 Total Costs $8,247,009 $1,367,660 $9,614,669 62 Efland Cheeks Elementary- OCS ($4,590,085) - Project# 50003 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Alternative Financing $0 $2,439,308 $2,439,308 Transfer from General Fund $448,423 $2,150,777 $2,599,200 Total Project Funding $448,423 $4,590,085 $5,038,508 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Project Expenditures $448,423 $4,590,085 $5,038,508 Total Costs $448,423 $4,590,085 $5,038,508 1 2 Kirk Vaughn reviewed background information for this item. 3 Commissioner McKee said it was mentioned there was a design deficiency in the gutter 4 system. He asked if fixing this is part of the pricing. 5 Patrick Florence of Orange County Schools said the project at New Hope is a two-part 6 approach. He said the first part includes the fagade and the gutters, and then the roof. 7 Commissioner McKee said it is critical that the wall not be impregnated with water, and 8 they will lose the whole building. 9 Patrick Florence said the bid opening took place earlier in the day for Phase 1, but they 10 will have to repost because there were only two bids. 11 Chair Bedford said this is a good example of what would happen if the Board chose to go 12 project-based for bond funds. She said it points out that staff will have to work on the timing of 13 bringing items forward. 14 15 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 16 approve Budget Amendment #9-A for Orange County Schools to reallocate capital funds from a 17 variety of existing capital projects to fund roofing work at Orange High, a roof replacement at New 18 Hope Elementary, and interior renovations at Efland Cheeks Elementary. 19 20 VOTE: UNANIMOUS 21 22 7. Reports 23 None. 24 25 8. Consent Agenda 26 27 • Removal of Any Items from Consent Agenda 28 • Approval of Remaining Consent Agenda 29 • Discussion and Approval of the Items Removed from the Consent Agenda 63 1 Chair Bedford said that on item 8-b, there was a typo in the dollar amount. She said that 2 the correct amount is $30,255. 3 A motion was made by Chair Bedford, seconded by Commissioner McKee, to approve 4 item 8-b with that change. 5 6 VOTE: UNANIMOUS 7 8 A motion was made by Commissioner McKee, seconded by Vice-Chair Greene, to 9 approve the remainder of the consent agenda. 10 11 VOTE: UNANIMOUS 12 13 a. Minutes 14 The Board approved the draft minutes for the April 2, 2024 BOCC Meeting as submitted by the 15 Clerk to the Board. 16 b. Fiscal Year 2023-24 Budget Amendment#9 17 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 18 2023-24. 19 c. Lease Renewal for 110 E. King Street to the NC Department of Adult Correction 20 The Board: 21 1) reviewed a lease renewal to the NC Department of Adult Correction for 110 E. King Street, 22 Hillsborough; 23 2) adopted the resolution approving the lease renewal; and 24 3) authorized the Manager to sign the lease renewal upon final review by the County 25 Attorney. 26 d. Approval of Chromebook Lease Purchase Agreement for Orange County Schools 27 The Board adopted a resolution approving the Orange County Schools District lease agreement 28 to purchase Chromebooks. 29 e. North Carolina Local Government Commission Audit Contract with Mauldin &Jenkins, 30 LLC (Second Renewal Option) 31 The Board: 32 • approved the second of two one-year renewal options for Mauldin & Jenkins, LLC to 33 perform full audit services for Orange County which includes financial, single audits and 34 financial statement preparation; and 35 • authorized the Chair and Finance Officer to sign the North Carolina Government 36 Commission audit contract on behalf of the BOCC pending staff and attorney review. 37 f. Comment Letter Addressing Duke Energy's Proposed Carbon Plan Integrated 38 Resource Plan Submitted to the North Carolina Utilities Commission 39 The Board joined regional local government partners as a signatory to a joint comment letter 40 addressing Duke Energy's proposed Carbon Plan Integrated Resource Plan (CPIRP), which was 41 submitted to the North Carolina Utilities Commission on August 17, 2023. 42 g. Second Reading - Emergencv Services Franchise by Ordinance — Providence 43 Transportation, Inc. 44 The Board approved, on Second Reading, the granting of a franchise agreement by ordinance to 45 Providence Transportation, Inc. and the Franchise Agreement under which they will operate. 46 h. Procurement of Eleven (11) Portable Radios for Emergency Services 47 The Board approved the purchase of eleven (11) backup portable radios for the Public Safety 48 Communications Division of Emergency Services. 49 i. Contract Amendment for Extension with Tradebe Environmental Services, LLC 64 1 The Board approved and authorized the County Manager to sign a contract amendment with 2 Tradebe Environmental Services, LLC for the disposal of Household hazardous waste materials 3 for an additional two (2) years. 4 j. Orange County Staff Working Group (SWG) By-Laws Amendments 5 The Board approved amendments to the Orange County Staff Working Group (SWG) By-Laws. 6 k. Request for Public Right-of-Way Dedication and Ultimate Public Road Addition to the 7 State Maintained Secondary Road System for Wolf Creek Trail 8 The Board authorized the County Manager and the Orange County Planning Department to sign 9 an exempt subdivision plat recording a North Carolina Department of Transportation (NCDOT) 10 right-of-way to accommodate a future street named Wolf Creek Trail within the Wolf Creek 11 Subdivision, which is primarily located in Chatham County. 12 I. Amendment of the Boundary Lines Between the Back Creek Protected Watershed and 13 the Upper Eno Protected Watershed on PIN 9835-67-1605(711 Faith Way Road, Mebane) 14 The Board recognized an amendment to the Back Creek Protected and Upper Eno Protected 15 Watershed boundary line on the parcel Orange County Parcel Identification Number (PIN) 9835- 16 67-1605 (711 Faith Way Road, Mebane, Cheeks Township) to reflect a ridgeline professionally 17 surveyed on the property in 2024. 18 m. Boards and Commissions —Appointments 19 The Board approved the Boards and Commissions appointments as reviewed and discussed 20 during the May 14, 2024 Work Session. 21 22 9. County Manager's Report 23 Bonnie Hammersley reviewed the agenda items for upcoming BOCC meetings: 24 25 Protected May 23, 2024 Budget Work Session Items 26 Fire Districts 27 County Departments' Recommended FY 2024-25 Budgets 28 Discussion of Bond Referendum Projects 29 30 Protected May 28, 2024 Budget Work Session Items 31 County Departments' Recommended FY 2024-25 Budgets 32 33 Proiected May 30, 2024 Budget Public Hearing AND Work Session Items 34 Budget/Capital Investment Plan Public Hearing 35 Review of Upcoming Boards and Commissions Appointments 36 37 Commissioner Richards asked where the study stands with the Sheriff's Office. 38 Bonnie Hammersley said the recommended budget does not include any staffing 39 changes. She said the consultant has been chosen and should come back to the Board in the 40 fall. 41 42 10. County Attorney's Report 43 John Roberts said most of the bill filing deadlines have passed, except for elections- 44 related laws, resolutions, and a few other technical kinds of laws. He said going forward, the 45 legislature will be working on a couple hundred bills filed in the short session, plus everything that 46 made crossover in the long session last year. 47 Chair Bedford asked John Roberts to keep an eye on the mask bill. 48 49 11. *Appointments 50 None. 51 65 1 12. Information Items 2 May 7, 2024 BOCC Meeting Follow-up Actions List 3 Memorandum — Financial Report - Third Quarter FY 2023-24 and American Rescue 4 Plan Act Update 5 6 13. Closed Session 7 None. 8 9 Adjournment 10 A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to adjourn 11 the meeting at 9:53 p.m. 12 13 VOTE: UNANIMOUS 14 15 Jamezetta Bedford, Chair 16 17 18 Recorded by Tara May, Deputy Clerk to the Board 19 20 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 23, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Thursday, 9 May 23, 2024, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene, 12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna 13 Richards (arrived at 7:06 pm) 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: None 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the Board of County Commissioners meeting to order at 7:00 p.m. 21 All commissioners were present, except Commissioner Richards. 22 23 The Board reviewed and discussed: 24 • FY 2024-25 Fire Districts' Tax Rates 25 • Discussion of County Departments' FY 2024-25 Recommended Budgets 26 o Public Safety 27 ■ Sheriff 28 o Human Services 29 ■ Equity and Inclusion 30 ■ Library Services 31 32 BACKGROUND: The County Manager presented the FY 2024-25 Recommended Operating 33 Budget on May 7, 2024. Since then, the Board has conducted one public hearing to receive 34 residents' comments regarding the proposed funding plan. At the May 16, 2024 Budget Work 35 Session, the Board discussed recommended FY 2024-25 budgets for Chapel Hill-Carrboro City 36 Schools Board of Education, Orange County Schools Board of Education and Durham Tech 37 Community College. 38 39 This budget work session offers the Board an opportunity to review and discuss the recommended 40 budgets directly with Fire District Chiefs and County Departments. As the Board asked for 41 additional time to discuss the upcoming school referendum bond projects, County departments 42 have primarily been moved to the May 28, 2024 Budget Work Session. Library Services, the 43 Office of Equity and Inclusion and the Sheriff's Office were each unable to move to May 28t", and 44 so will need to be discussed at this May 23rd Budget Work Session. 45 46 1. Discussion Regarding FY 2024-25 Fire Districts' Tax Rates 47 Fire Chiefs Charles Bowden (New Hope), Jeff Cabe (Orange Rural), and Keith Hayes 48 (Eno) were present. 49 Deputy County Manager, Travis Myren, made the following presentation: 50 51 2 1 Slide #1 ORANGE COUNTY NORTH CARC)LINA Budget Work Session #2 Fire Districts Sheriff's office Equity and Inclusion and Library Board of Commissioners Work Session May 23, 2024 2 3 4 Slide #2 County Fire Tax District c o c YE Map L RIV 12 Fire Tax Districts Three(3)Districts requesting tax rate increases Total FY2024-25 Recommended oR G R R L Fire District Expenditures M E `a E $9,407,387 Increase of$803,051 over E N FY2023-24 AM — 1 AN E G O E N OP i 'RR C..A HILL' kI SOU H A. 'GREATER CHAPEL HILL ORANGE COUNTY 2 a4�+lA US U SRN TR4ANG1_E NORTH CAROLINA 6 7 3 1 Slide #3 Fire District Recommendations Tax Rate for FY 2023-24 Recommended FY District 2024-25 Tax Rate in Difference in cents cents Cedar Grove 9.00 9.00 0.00 Chapel Hill 13.B7 13.87 0.00 Damascus 12.80 12.80 0.00 EtTand 10.28 10.28 0.00 Eno 9,98 11,98 2.00 Little River 7.39 7.39 0.00 New Hope 12.57 13.84 1.27 Orange Grove 8.27 8.27 0.00 Orange Rural 10.49 11.49 1.00 South Orange 9.09 9.09 0.00 Southern Triangle 12.80 12.80 0.00 White Cross 13.84 13.84 0.00 ORANGE COUNTY 3 NORTH CAROLINA 2 3 4 Slide #4 Fire District Recommendations Recommended Fire District Tax Rates FY2024-25 M00 W00 19.8I 13.04 53 si Average ns ae 12.80 - 12A0 41.22 cents I t 9A Mae 9.00 4.04 8.27 e.9a 6.0o 4-00 2.00 o-oo - Cedar Grove Chapel Hrll Damascus Efland Eno Lime River New Hope Orange Oruro Orange Rural South Orange Southern Whke Cress Triangle ORANGE COUNTY 4 NORTH CAROLINA 5 6 Travis Myren said that there is a statutory maximum rate of 15 cents, but just like the 7 county's tax rate, fire district tax rates will go down with property revaluations. 8 9 4 1 Slide #5 Fire District Recommendations Recommended Fire District Tax Rates and Revenue $2,500,000 16.00 14.00 $z ooG,000 tz.- 10-00 Go Frzoz4-zs Taz Ravanua $1 s00p00 -0- 8.00 $1,000.00G FY2024-25 8.00 Taz R.I. 4.00 $500.000 — - 2.00 $G 0.00 Cedar Chapel HNlOem s Efland Eno LiWe River Haw Hope Orange Orange $out Soulhem White Grove Grove Rural Orange Tdangle C.. ORANGE COUNTY 5 NORTH CAROLINA 2 3 Travis Myren said the wealth within the fire district also influences the revenue that can be 4 generated with each fire district tax rate increase. 5 6 Slide #6 Fire District Recommendations • District Requests — page 158-161 • Eno Fire District - Orange Rural Fire District 2,00 cent tax rate increase — 1.00 cent tax rate increase — Hire three(3)full time staff — Increasing personnel costs for existing — Acquire land for new Station employees • New Hope Fire District -- 1.27 cent tax rate increase -- Increasing personnel costs for existing employees ORANGE COUNTY 6 NC]Ei I-H CJLIiOLINA 7 8 Commissioner McKee asked if calls for service are also increasing. 9 Chief Cabe said calls have increased for Orange Rural. 10 Chief Hayes and Chief Bowden said the same is true for their departments. 11 Commissioner McKee said even in 2010, they were discussing having to move to paid 12 staff for Caldwell Fire Department. He said he imagines the demand will continue to grow. He 13 asked if the departments are thinking they will also have to move to fully paid staff. 5 1 Chief Cabe said Orange Rural has only one volunteer and a volunteer board. He said the 2 rest are paid staff. 3 Chief Hayes said there are a lot of paid part time employees for Eno, but still not enough 4 to cover the needs. 5 Chief Bowden said New Hope has a few volunteers and allows those who live outside the 6 district to volunteer. 7 8 Commissioner Richards arrived at 7:06 pm. 9 10 Commissioner Hamilton asked what needs make up personnel costs. 11 Chief Cabe said Orange Rural has a standard 4% raise for inflation and budgets 20% for 12 insurance increases. He said a 5% match is given to 401 ks in an effort to keep people from going 13 to government. He said Wake County has people starting in the $50,000 range vs. their$35,000 14 range and it is a challenge. 15 Chief Hayes said Eno pays an hourly rate and is hoping to be able to move to salary. 16 Chair Bedford thanked them all for the work they do and encouraged any interested 17 commissioners to become the liaison to the Fire Chief's Association. She asked for an update on 18 the training facility issue. 19 Chief Cabe said there was a plan to develop a transfer station on Chapel Hill Town land 20 where a training facility is currently located. He said if the transfer station is built, the backup plan 21 is for the training facility to go back to White Cross Fire Department. 22 Travis Myren said there had been some discussion about siting a transfer station where 23 the current training facility is located. He said as discussion for the Solid Waste Master Plan 24 unfolded, the Solid Waste Advisory Group indicated that it would not be imminent if it happens. 25 Chair Bedford encouraged the Chiefs to be in contact with the County Manager's office to 26 keep them informed of any immediate staffing needs. 27 28 2. Discussion of County Departments' FY 2024-25 Recommended Budgets: Sheriff, 29 Equity and Inclusion, and Library Services 30 31 Deputy County Manager, Travis Myren, continued the presentation: 32 33 Slide #7 Capital Investment Plan Questions — 5occer.com expense and revenue Expense $424,577 $431,964 Revenue $147,027 $126,875 General Fund Impact $277,550 $305,089 — Efiand Cheeks Community Center Expansion • $150,000 recommended for 360 square foot expansion • New Planning Department Review — 6y right expansion capability of approximately 2,700 square feet(reduced if more parking is required) — Recombine parcels to include school property to create"common development" — Impervious surface transfer—place conservation easement on property in the same watershed ORANGE COUNTY 7 NOR"CI I CARC]LINA 34 6 1 Chair Bedford asked if this includes debt service on Soccer.com. 2 Travis Myren said no. 3 Commissioner Richards said they hear about a tremendous demand for fields, and asked 4 if there is a way to reduce the amount of subsidy. 5 Travis Myren said he has asked David Stancil to compare rates with neighboring facilities 6 to determine if an increase is needed. 7 8 Slide #8 Capital Investment Plan Questions — Electric Mower Comparison Mower Type Cost Useful Life Maintenance Neg. Diesel Mower $23,609 3,875 hours Fuel,filters, Noise, leaks emissions Electric Mower $39,033 6,000 hour Battery Electricity ($5.855)direct pay ebate battery life recharge consumption $33,178 net cost — Blackwood Farm Park Security Cameras • Installed in FY2023-24 using Department operating funds • Staff amendment to remove$6,000 in Year 3 ORANGE COUNTY 8 NORTH CAROLINA 9 10 Travis Myren said that Commissioner McKee requested information on rebates for the 11 mower and provided a breakdown showing the rebate. 12 13 Slide #9 Capital Investment Plan Questions — Solar Installation Payback Benchmarks • Southern Human Services payback estimate—16 years • North Carolina average payback estimate—13 years • Lifespan of a solar system—25 years — Funding for low income housing repair and renovation work • General Fund allocation in Housing Operating Budget $100,000 • Grant funding from NC Housing Finance Agency $130,000 • Total available funding, if approved,for FY2024-25 $230,000 — Proposed new Sustainable Building Policy(see page 185) s ORANGE H ECOUN TY 14 7 1 Commissioner McKee asked to return to slide#8. He said 6,000 hours is a lot on a mower 2 and if the battery lasts that long it will likely outlast the mower parts. 3 Travis Myren said he took that number from the spec sheet of the model. He said the 4 number of hours for the diesel mower is based on DEAPR's experience. He said that the useful 5 life shown is based on their actual experience. 6 7 Slide #10 Public Safety • Sheriff's Office — page 212 • Total expenditure budget-$21.147,133 — $797,965 increase in net County costs Recommended Budget Changes Increase budgeted revenue to align with actual collections n Report reproduction—($180,000) n OCS School Resource officers($70,000) — overtime increase better align with actual expenditures n Overtime expenditures-$1,146.090 u Revenue offset-$248,125 — Contract services increases-$150,000 n Vehicle maintenance u Detention Center medical contract u Mobile communications maintenance ORANGE COUNTY 10 NORTH CAROLINA g 9 Sheriff Blackwood and Chief Deputy Tina Sykes were present for the presentation. 10 Travis Myren continued the presentation. He said that the Sheriff's Office is the 2nd 11 largest office that is funded by the county. He said that Public Safety is a good part of the 12 priorities and budget every year. He explained that Deputies that serve as School Resource 13 Officers are funded by the Orange County School District for the elementary schools. 14 15 Slide #11 8 Public Safety Overtime with Offsetting Revenue Overtime i 1,400,000.00 1.M000.00 1,oe3,x ra r n 1,000,000.00 800.000.00 710,010-3D 600.000.00 400.000.00 290.972.82 300,125.00 208,216.99 212.239.54 200,000.00 105 ■ ■ FY 22 A U21 FY 23 AdWli FY 24 Tc date FY 25 Roconlmend a 5pedal Ewnt Revenue a Wenlme �1 ORANGE COUNTY 11 NORTH CAROLINA 1 2 Vice-Chair Greene asked ----------- 3 Kirk Vaughn, Budget Director, said ---------------- 4 5 Slide #12 Public Safety • Contract Services Contract Services 1,400,000.00 1.2001000-00 1,181,561.25 1,183,530.00 1,123,877.67 5 000000 00 800,000.00 649,794.11 600,000-00 400,000-00 200,Oo0.00 0.00 FY 21 Actuala FY 22 Actual FY 23 Acluals FY 24 To date FY 25 Recommend ORANGE COUNTY 12 NORTH CAROLINA 6 7 Commissioner Portie-Ascott asked if staff in the towers at the detention center are 8 considered as part of the mobile communications. 9 Sheriff Blackwood said radio equipment is extremely expensive. He said they are $12,000 10 now and every deputy has one and there is one in every car. 9 1 Commissioner Portie-Ascott said when she toured the detention center last year, she 2 learned about the staffing there. She asked if there is still only one person in the tower. 3 Sheriff Blackwood said they added a few last year but they are still not fully staffed. He 4 said there is a new staffing study underway. 5 Chief Deputy Sykes said that if staffing allows, they try to have two people in the tower. 6 Commissioner Richards said she understands there is a change in the system for 7 accounting, but it seems like overtime has also increased. She asked why that is. 8 Sheriff Blackwood said overtime is built into the schedules of deputies. He said a huge 9 portion is UNC Football and NCDOT overtime and they get paid back for those. He said that there 10 were times that deputies were abusing the privilege, but now there is a policy in place that dictates 11 when deputies can clock in. 12 Chief Deputy Sykes said she cross references clock ins and outs with geo-tracking. She 13 said there are checks and balances to make sure its accurate. 14 Commissioner Richards asked if preapproval is needed for overtime. 15 Chief Deputy Sykes said there is scheduled overtime for deputies just as there is for EMS. 16 She said anything above a 12-hour day, that is additional hours that is paid at an overtime rate. 17 Commissioner Richards said policy and procedure would determine the way that overtime 18 is permitted and paid, and the software would only reflect what is put into it. 19 Chief Deputy Sykes said they get paid for the hours they work and any training hours. 20 Sheriff Blackwood said if someone turns in overtime it is reviewed and approved based 21 on policy. 22 Commissioner Richards said it looks like the budget number is somewhat off in certain 23 areas that are going down like larceny. 24 Sheriff Blackwood said they met today with the Dodge dealership, and they have been 25 discussing maintenance costs. He said that the Dodge dealership and another company have 26 provided quotes. He said that it became apparent that shopping around every 5 years for contracts 27 is a good idea. He said he is also looking at inmate medical costs. He asked Chief Deputy Sykes 28 to provide more information. 29 Chief Deputy Sykes said at the end of the year, they run out of money, and they hope to 30 run that better and make sure that they are not switching money from bucket to bucket. 31 Commissioner Fowler asked if there is a policy for contract renewal and putting things 32 back out to bid. 33 Travis Myren said the Sheriff doesn't have to adhere to the policies of the county, but 34 Sheriff Blackwood is interested in doing that. 35 Commissioner McKee asked if Sheriff Blackwood is running into the same issues with 36 starting salaries vs. neighboring counties. 37 Sheriff Blackwood said it wasn't an issue at this time last year, but there is a lot of 38 competition. He said regardless, they are doing a great job of recruiting staff, and they are 39 attracted to his office because of reasons above just pay. 40 Commissioner McKee said he understands that overtime is built in, but asked if additional 41 staff would alleviate that. 42 Sheriff Blackwood said he has two openings in the jail and six in the patrol division. He 43 said he has no room to put any additional staff and are out of space. 44 Chief Deputy Sykes said in the detention center, additional staff would help alleviate 45 overtime, but not on patrol. 46 Travis Myren said Matrix will look at that with the staffing study. 47 48 10 1 Slide #13 Public Safety • Detention Center Population Detention Center Population Point in Time 140 120 100 80 - •State Serving 60 - - - - - - •Federal ■Prelnal 40 20 - - - - - - - - - - - - 0 N V N tp11V NNnniZR N G n`R N 'rvZ NNt m 2 oO�ii E¢�-7�y�Z O i LL�o f 4��N 8 Z O A li F a riles ORANGE COUNTY 13 N(3RT'H CA_ROUNIA 2 3 Travis Myren said will have to keep an eye on revenue and monitor the federal inmate 4 reimbursement. 5 Sheriff Blackwood said the federal system started keeping the inmates. He said they 6 negotiated a reasonable fee, years ago, but that money is slowly stopping. He said they have 7 called but have not received a call back. He said that this will likely cycle back around. 8 Commissioner Richards said she thinks the staffing study will help give them perspective. 9 She said there was a vision about how the center would work so coming back and reviewing that 10 is always a good thing. 11 Travis Myren said he will be sending an invite out to the Board to meet with consultants. 12 He said that will likely be next week. 13 14 Slide #14 Human Services • Office of Equity & Inclusion— page 151 • Total Expenditure Budget-$433,771 — $1.177 decrease in net County costs compared to Base Budget • Budget reflects the reorganization of Fair Housing staff to Housing Department • Language Access Plan-$17,000 n Assessment&Review » Training&Capacity Building » Resource Allocation&Improvement » Implementation N Monitoring&Evaluation )) Feedback&Continual Improvement • Offset by base budget operating reduction-$18,177 ORANGE COUNTY 14 NORTH CAROLINA 15 11 1 Travis Myren introduced Office of Equity and Inclusion Interim Director, Courtney 2 McLaughlin. 3 4 Slide #15 Human Services • Office of Equity & Inclusion Number of Limited English Proficiency Outreach Activities 70 80 so ao 30 20 FY2017.16 FY2018-19 FY2019.20 FY2020.21 FY2021.22 FY2022.23 PY2023.24 Prof FY20N-26 Budget ORANGE COUNTY 15 NC7RTH C.A1R0TJNA 5 6 Courtney McLaughlin said this year is important to center the language access 7 components across the county. She said they got to see what it would look like to centralize those 8 services during the pandemic and want to assess what went well during that period and how to 9 improve from there. She said outreach activities increased during that time, which is when 10 departments were working together. 11 Commissioner Fowler asked what is meant by language access services. 12 Courtney McLaughlin said it is both direct interpreters and translators and the language 13 access phone line that can be used for on demand support within a department. 14 Commissioner Hamilton asked if there will be a consultant for the Language Access Plan. 15 Courtney McLaughlin said part of the planning will include bringing staff that are already 16 providing these services together to assess current services and examine strengths and 17 weaknesses, and a consultant will help facilitate that process. She said the goal is to have a clear 18 and cohesive plan so that all staff are on the same page on how to get assistance to provide 19 better service to the community. 20 Commissioner Hamilton asked what the current cost is for translation services. 21 Travis Myren said part of the issues is that currently, costs are being paid through different 22 department budgets. He said there isn't currently a central location for these services. 23 Courtney McLaughlin said part of the assessment will be looking at current costs. 24 Vice-Chair Greene said the plan sounded very exciting. 25 Courtney McLaughlin said the other component is adding plain language into the work 26 using the One Orange Racial Equity framework. 27 Commissioner Richards asked if there is a dispersed plan within departments for the One 28 Orange plan. 29 Travis Myren said the work hasn't gotten to a point where departments are implementing 30 One Orange initiatives. 12 1 Courtney McLaughlin said that isn't happening at this time, but this is a goal for the 2 department over the next year. 3 Commissioner Richards said it seems that the work slowed down and she would like to 4 see how that will be implemented. She asked if that is part of the plan for the next year. She said 5 the intention is that the department will be able to facilitate training and reactive those who have 6 previously been part of the GARE team, so they can be part of implementing the work. 7 Travis Myren said focuses for next year include how to drive racial equity work forward 8 and what that looks like and the other portion is community engagement and how county staff 9 interacts with diverse sections of the community. 10 Commissioner Fowler said there are subcommittees on the Board of Health working on 11 the various issues uncovered in the Community Health Assessment. She said previously, equity 12 was a specific subcommittee, but now all subcommittees use an equity lens in their respective 13 work. She said hopefully other departments are doing that too. 14 Courtney McLaughlin said part of the budget process is looking at how requests impact 15 equity, so all departments are using it to some extent. She said the next phase is getting everyone 16 on the same page as far as tools they are using, how empowered people feel to use the tools, 17 and feeling more connected as an organization when working on racial equity efforts. 18 Travis Myren said the Board doesn't see this, but if a department is requesting any new 19 initiatives as part of the budget process, they must fill out a racial equity questionnaire, which are 20 taken into account in the recommended budget. 21 Commissioner Portie-Ascott asked if the department's work is more internal facing now 22 that the fair housing staff has moved to Housing. 23 Courtney McLaughlin said the office is also a part of the One Orange group with 24 municipalities, partners with community agencies with similar goals, and staffs the Human 25 Relations Commission. 26 Chair Bedford said at the Assembly of Governments meeting, there was a request to 27 change the presentation of data in the Equity Index. She asked if that had been done. 28 Courtney McLaughlin said they are looking at making the dashboard user-friendly and 29 timely in the next phase of the work. 30 31 Slide #16 Human Services • Library Services — page 183 • Total expenditure budget-$3,490,734 - Net County costs increase by$617.545 compared to Base Budget • Living Wage increase for Temporary Employees -$27,229 • Southern Branch Library Operating Expenses Occupancy date October 1,2024 Six new staff and increasing 0.662 FTE of existing Cybrary staff-Q407,702 - Temporary staffing-$35,300 - Operating casts for materials,supplies,other resources-$147.314 Library share of building operating casts-$77,540 - Total budget impact-$667,356 • No change in contribution to Chapel Hill Library-$621,323 ORANGE COUNTY 16 I OR'rH CAROLR4A 32 13 1 Chair Bedford asked the status of the HOA agreement for the building. 2 Travis Myren said that is currently being negotiated. 3 Commissioner Fowler asked if the Cybrary will still be open or if that staff will transition to 4 the new library. 5 Erin Sapienza said the Cybrary will close, and those staff will be at the new library. 6 Commissioner Fowler asked if the building the Cybrary is currently in is owned by Carrboro 7 and what the plans are for it. 8 Erin Sapienza said that building is owned by Carrboro. She said Carrboro's Recreation 9 and Parks Department will go to the new facility and the Carrboro Police Department will take 10 over the entire Century Center where the Cybrary is currently located. 11 Commissioner Richards asked for a snippet of the vision of operations at the Southern 12 Branch Library. 13 Erin Sapienza said this will be a full-service library, with a full collection of 40,000 items, 14 programming for youth and adults, digital literacy, meeting space for independent or group use. 15 She said the Teen Center will be in the building so there will be space for teens to come in, hang 16 out, and engage in library services. She said it will be open for 60 hours a week with the same 17 service hours at both library locations. She said staff has ramped up outreach and have 18 participated in events to get people signed up for library cards. She said she has also done some 19 media interviews to get the word out and answer community questions. 20 Chair Bedford asked how parking is going to work. 21 Travis Myren said as part of the development agreement, there are 50 spaces dedicated 22 for county use for library patrons and those visiting the Skills Development Center. 23 24 Slide #17 Human Services • Library Services Library Circulation Physical and Digital Collections xoo,mo — mu.000 eoa.000 soo.000 aon,om ■Physical 11A ■oigiwi aoo,opn mo.000 mo.00v fY2019.1e FY2012-19 FY2019-20 FYZ03021 FY2021-22 FV=2.23 FY202e44 Prof FY2024-258Wpt �� 77 ORANGE Q NORTH CA COUNTY 25 26 27 14 1 Slide #18 Human Services • Library Services Visits to Main Library 260900 zn.m 223,500 204X5 200,000 1l4.548 150.000 707,998 98,938 100,000 65,701 50,000 — 15.000 FY2014-15 FYZ015-16 FY2016-17 FY2017-18 FYZOM-19 FY2019--D FY2020-21 FY2021-22 FY2022-23 FY2023-24 Prq FY2024-25 BOO �� ORANGE COUNTY 18 NORTH CAROLINA 2 3 4 Slide #19 Human Services • Library Services Visits to Carrboro Library Resources 80,000 70.000 70,000- taom 50,000 40000 89,095 40A92 SB 431 39,095 30,000 20.000 �6.3 13,215 10,000 FY201&14 FY2014.16 FYMS-16 FY2016-17 FY201748 FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023.24 FY2024.25 Prom Budflat ORANGE COUNTY 19 NORTH CAROLINA 5 6 7 15 1 Slide #20 Human Services • Library Card Holders by Jurisdiction Chapel Hill Public Library Orange County Public Library data Number of Percentage of Number of Percentage of Cardholders Total Cardholders Total arrboro 10,314 22.5 arrboro 5,769 12.7% Hillsborough 638 1.4 Hillsborough 6,502 14.4% Mebane(QC) 94 0.2% Mebane(OC) 1,366 3.0% Unincorporated Orange County 6,773 12.69' Unincorporated Orange County 16,304 36.0 hapel Hill 26,043 56.9° Chapel Hill 9,847 21.8% Cher 2,917 6.49 ther 5,469 12.1 ii 0• ORANGE COUNTY 20 NORTH CAROLINA 2 3 Chair Bedford said one of her interests is to use the new building for white flag shelter 4 nights and knows staff is working on that. 5 6 Slide #21 Questions ORANGE COUNTY 21 NOR-rH CAROLINA 7 8 9 10 16 1 3. Discussion of Bond Referendum Projects 2 3 BACKGROUND: At its January 2024 retreat, the Board of County Commissioners signaled its 4 preferences for a proposed school bond. The Board set on a $300 million Bond Referendum 5 which, with existing resources and $100 million in Pay-Go funding, would be sufficient to fund 6 Option C of the Woolpert Long Range School Optimization Plan. The Board also signaled a 7 preference for a project-based allocation of capital funding to ensure that the Woolpert priorities 8 were met. Since then, County and school staff have worked with Woolpert to align the long-term 9 plan with the current capital spending plans. 10 11 At the Board's May 7, 2024 Business meeting, County staff presented the statutes and policies 12 that dictate school capital funding. At the May 21, 2024 Business meeting, the Board received 13 presentations from both the County and the two Districts on their preferred spending plans on the 14 bond. 15 16 This work session offers the Board an opportunity to review and discuss the respective plans, 17 as well as well as the Board's preferred role for the County in directing and managing the 18 upcoming Bond Referendum. The Board will be expected to formally vote on its decision at the 19 Board's June 4, 2024 Business Meeting. 20 21 Travis Myren made the following presentation: 22 23 Slide #1 Agenda Item 3. ORANGE COUNTY NC)RTH CARC LINA Discussion of School capital Plan and Next Steps Board of commissioners Business Meeting May 23, 2024 24 25 26 27 17 1 Slide #2 Decision Points • Three Plans - Woolpert - Chapel Hill Carrboro City Schools - Orange County Schools • Key Questions - Which set of projects should be included in the ten year capital plan — What category of projects should be budgeted by project instead of ADM ORANGE COUNTY 2 NORTH CAROLINA 2 3 4 Slide #3 Which Projects? • Woolpert Approach —"Newer, Fewer Schools" - Educational Adequacy Definition - Buildings have all key learning and support spaces as defined by NCDPI standards - Learning and support spaces are at least 90%of the size recommended in NCDPI standards. - High Priority Needs Definition-Priority Levels 1-3 • Level 1—Critical—Failure of components impact the facility's ability to remain open Level 2—Essential—Failure of components impact the health of major systems ti.e.leaking roofs] Level 3—Necessary—Failure of components could impact the facility's efficiency and usefulness Level 4—Suggested—Systems that can improve the facility environment. Level 5—Improvements—Aesthetic Improvements like painting, carpets or sig nag e. ORANGE COUNTY 3 NORTH CAROLINA 5 6 Commissioner Richards asked where life cycle maintenance fits in here. 7 Kirk Vaughn said it would depend on the item that is reaching the end of its useful life. 8 Travis Myren said if HVAC has ten years and it is nine years old, it would be a priority. 9 Commissioner Richards said when she looked at the list of projects, life cycle is used 10 often. She asked if there are major systems in every school that will need attention. 18 1 Travis Myren said throughout the course of the 10-year plan there are planned high priority 2 needs budgets that are sequenced from years 1-10. 3 4 Slide #4 Which Projects? • Chapel Hill-Carrboro City Schools Approach Move I1nlfya11 Replace Mt"ougle ESdualdanguage Culbreih.MS. R Msrludenls spmnh programs Replace studenlsonalle lonew Ms to M<Bouglecampus Carritwo ES or at FPG ® Focus "priority"maintenance projectsts dented by Waolpert and Distrrict. Bulld Move MtDouglees WS Eap dual-tanquage3 StudentIE- Mona Addressing new MS students to rwwalMdbugle, returntesHillsES FPG.EstesHills maintenance Address operational efficiencies IL soCar,bomESstodats loall4estudents no longer orrepVicemeni through replacement/consolidation swingl,1 r rr.yFPG Carrboro ES tonewnsclmols needed atre.malningschools of existing schools. � r CHCCS Approach Aligns with Woolpert Recommendations �1 ORANGE COUNTY 4 NOR-FH CAROLINA 5 6 7 Slide #5 Which Projects? • Orange County Schools Approach ImprovedImprove Educational Adequacy: Use Woolpert.Study,Facility L New and Basis for Recommendations Address High-Priority Facility Needs Address SchoolsBest Possible Versions of Recommendations All 5 ORANGERTH cn OUN+TY 8 9 10 19 1 Slide #6 Which Projects? Orange County Schools Approach - More broad based • does not Fund new Orange Middle School -$66 million savings • Does not fund renovation/expansion of Central Elementary-$27 million savings • Applies the savings to fund Level 4 and Level 5 Projects • Examples - Orange High School Paving,Ag Building Connector - River Park Elementary Flooring - Partnership Academy Expansion - Grady Brown Elementary Intericr Classroom Walls - Kitchen ORANGE COUNTY 6 NORTH CAROLINA 2 3 Commissioner Portie-Ascott said it does not include the expansion of Central Elementary 4 or the new Orange Middle. 5 Travis Myren said that is a choice that was made by the school system. He said they 6 decided to spend the money throughout the district instead of on two projects. 7 Chair Bedford said that is up for discussion tonight so that if they disagree, it can be sent 8 back to the districts. 9 Commissioner Portie-Ascott said the report indicated that 70% of the EC classrooms are 10 too small. 11 Kirk Vaughn said the Woolpert Plan addresses EC classrooms through renovations and 12 replacement. He said that when a new facility is built, then the spaces are correctly sized for 13 modern education. 14 Chair Bedford said the school boards can reposition classrooms to the new school. 15 Commissioner Portie-Ascott asked if in the meantime EC students would have to wait. 16 Chair Bedford said they will, but everyone has to wait. 17 Commissioner McKee said the wait time would be determined by when the improvements 18 occur. 19 Commissioner Richards said some projects said improve classrooms, but she could not 20 find details about when. 21 Travis Myren said based on the different approaches, he created 2 different options. 22 23 20 1 Slide #7 Which Projects? • Primary Decision Points on Approach — The decision on number of new facilities will determine amount available for all other projects • Option 1 — New Elementary School — New Orange Middle School — Central Elementary Partial Rebuild or identify other ES priorities — Apply remaining funds to Level 1,2,and select Level 3 priorities • Option 2 — New Elementary School — Apply funds to Level 1 and 2 priorities first — Apply funds to Level 3,4,and 5 projects ORANGE COUNTY 7 NORTH CAROLINA 2 3 Commissioner Fowler said she liked that you could see the age of the school in CHCCS's 4 presentation. She said it also showed the FCI index. She said she can't tell how Orange County's 5 plan moves the needle. She asked if there is a way to know that. 6 Travis Myren said not without a new analysis. He said it was provided by Woolpert in 7 Chapel Hill's presentation. 8 Vice-Chair Greene said she is leaning toward Option 1 with a new elementary school and 9 Orange Middle School. 10 Commissioner Portie-Ascott said she is also leaning toward Option 1. She said when the 11 Board discussed putting the bond on the ballot, it was to address those needs. 12 Commissioner Fowler said it is difficult to tell what they are comparing, but there is a better 13 chance of getting what they want with Option 1. 14 Commissioner McKee said he doesn't remember the price on the Central Elementary 15 rebuild. 16 Travis Myren said it will be $27.3 million. He said the reason it's less than a new 17 elementary school is some redone portions would be maintained. 18 Commissioner McKee said the reason he asked is to estimate the 60/40 split, it seems 19 that Orange County is eating up their entire budget on just three projects. 20 Travis Myren said he could get the Board a number for what is left over for high priority 21 needs. 22 Chair Bedford said all of the numbers are based on the $300,000,000 bond, the 23 $100,000,000 pay-go, the lottery proceeds, the leftover proceeds from the old bond, the deferred 24 maintenance, and the ongoing funds they get every year. 25 Commissioner McKee said that would spend the entire budget. 26 Commissioner Fowler said that her math was different. 27 Chair Bedford said the number for Orange Middle School is different than the study. She 28 asked if the $66 million figure is a correct, revised number. 29 Kirk Vaughn said that number reflects the discussion regarding the two options and that 30 $48 million is not sufficient to rebuild the middle school, so $66 million is in the right range. 31 Commissioner McKee said he was going through the figures presented tonight. 32 Commissioner Richards said the idea of the bond is to do the big stuff. 21 1 Commissioner McKee said he does not disagree. He said that getting schools up to 2 adequate safety is important too. He said he doesn't want to put funds into schools that will only 3 get 10 more years of useful life. 4 Chair Bedford asked what school he is referring to. 5 Commissioner McKee said Grady Brown. 6 Travis Myren said there would be about $84-85 million left for other projects. 7 Chair Bedford said she thought they should follow Woolpert and every school has to have 8 basic safety/fire etc. and then the remainder of the funds can go back to the school board to 9 determine allocation. She said that they can still do levels 1,2,3, but not 4 and 5. She said those 10 must wait. She said Orange County is going to have to do a redistricting. She said that the school 11 board can look at safety needs and bring those back. 12 Commissioner Richards said Grady Brown is $16 million and there is money to do that. 13 She said that they will still have the funds to prioritize that if they wish. 14 Travis Myren said there was confusion about the Central plan. He said that it never 15 planned to merge the two schools. 16 Kirk Vaughn said the use of the word consolidation confused that. 17 Commissioner Hamilton said she wishes there was an option 3. She said she feels a little 18 unclear and they didn't get the details on it soon enough to be able to dig in. She said that seeing 19 sequencing provided by CHCCS and output numbers really helped to clarify what they are trying 20 to do, and not having that from OCS is difficult. 21 Chair Bedford said what OCS did was that instead of following Woolpert's 22 recommendation, they came up with their own list and she said that is putting lipstick on a pig. 23 She said that's the same plan. She said buildings just keep aging. She said she wants to see a 24 new elementary school. She said that they will need to go back to the school board and have 25 them lay out high priority needs and let the school board identify other priorities. Chair Bedford 26 said GCS's approach wasn't what she expected or wanted in order to not keep kicking the can 27 down the road. 28 Commissioner Fowler said Option 1 does give OCS some leeway on the Central rebuild 29 and their point about not replacing Orange Middle School because there was 7-10 years of 30 warranty left, but the plan replaces that around 7 years. She said that there are other schools with 31 open design, and they have to be addressed. She said she agrees with Option 1. 32 Commissioner Hamilton said she agrees that the Woolpert principles are what they paid 33 for and asked for. She said that the schools need to follow that. She said that she would like 34 another option for OCS to bring something closer to the plan. 35 Commissioner Richards said the decision goes back to why the Board decided to spend 36 the money for Woolpert. She said they wanted an objective look at the schools and total 37 assessment of facilities in the county for their children. She said when they start educating people 38 about the bond, it's important to go back to that principle. She said that she does not do see how 39 that is possible by spreading it out to all the schools. She said even though she voted against the 40 study initially, she thinks it was important to get to this point and they need to remain focused on 41 why they started this process. She said she is supportive of Option 1. 42 Travis Myren said even within Option 1, the county will not prescribe high priority items. 43 He said those will be selected by the school system. 44 Commissioner McKee said he agrees with Commissioner Richards's points. He said he 45 supports Option 2 but whatever decision they make, he just wants to get the longest life out of the 46 buildings. He said his fear is if they go with both new, they will burn out a lot of the funds. He said 47 that safety is his number one objective. 48 Chair Bedford said that Grady Brown proposed plumbing and some mechanical and 49 adding interior walls. She said it did not include connecting any buildings. 50 Chair Bedford said the school system can decide on the sequencing which high priority 51 need to address. 22 1 Commissioner McKee said that he would have been a lot clearer on the presentation on 2 Tuesday night if they had shown the sequencing. 3 Chair Bedford agreed. She said that it is great we have options. She said it seems they 4 are all agreeing on Option 1. 5 Commissioner McKee said he does not care which option, as long as it helps the children 6 be better equipped and kept safe. 7 Chair Bedford said they can bring options because they have the expertise. She said they 8 must review programming, transportation, and staffing and it is a year-long very involved process. 9 Commissioner Hamilton said she supports Option 1 and encourages the option with 10 flexibility because of the unknown. 11 Commissioner Fowler said that the sequencing really gives all of that. 12 Kirk Vaughn said it would be a new building on the same site. 13 Vice-Chair Greene said the flexibility is letting them rebuild Central or identifying other 14 elementary school needs. 15 Travis Myren continued the presentation: 16 17 Slide #8 Project Based Budgeting • Which categories should be budgeted by project? Major Projects Bond and Annual Pay-GO $344 million Replacements • Major Renovations • Partial Rebuilds High Priority Needs Remaining BondlPay-GO $213 million Major System Replacements • Annual Maintenance Roof Replacements • Lottery Proceeds Fire and Sprinkler Systems • Existing Capital Balances Room Renovations Supplemental Deferred Maintenance Other Capital Projects Article 46 Sales Tax $72 million Technology • Recurring Capital Flooring • Athletics • Leases • Component Maintenance $ ORANGE COUNTY NC>18 NA 19 Chair Bedford inquired and the Board agreed they don't need project-based for other 20 capital projects and to do project based for major projects. 21 Commissioner Fowler said they previously agreed to major projects that were presented 22 to them and asked if that is changing. 23 Travis Myren said he does not mean that they are changing. 24 Commissioner Fowler asked if it was the same as they saw at the retreat. 25 Travis Myren said it is from the Chapel Hill plan that was submitted to the Board on 26 Tuesday night. He said that they are not providing ambiguity as to what those projects are and 27 they are as they were presented. He clarified that the total shown is a combination of the projects 28 from both plans. 29 Commissioner Richards said she wants to do project-based for Major and High Priority. 30 She said standards definitions would be important. She said she would like it to be clear how a 31 project falls in a category. 32 Commissioner McKee said the split for major projects is essentially still 60-40. He said he 33 would still prefer to do ADM for high priority needs. 23 1 Chair Bedford said she doesn't because of the 1,000 charter students. 2 Commissioner McKee said but that does not change that a roof is a roof and if it needs 3 replaced, that will be on an Orange County school. He said that he doesn't want to use charter 4 students as an excuse because the buildings still need to be taken care of. 5 Chair Bedford said that there is so much underutilization due to charter students that an 6 entire facility could be closed, and they would be ok. 7 Commissioner McKee said that is today. He said that people are moving into Orange 8 County daily and that will have an impact on school needs. 9 Chair Bedford said she is concerned about this board having the ability to provide 10 oversight and thinks they can do so with a project-based approach. She asked if it is correct that 11 they stick with the ADM for the entirety of the bond. 12 Travis Myren said yes. 13 Chair Bedford said that with pay-go, it can be spent on any need. 14 Commissioner Fowler asked how the major projects split. 15 Chair Bedford continued that it would be 58.6% for Chapel Hill and 41.4% for Orange 16 County. She said that would be a benefit of combining the two as project based and saying that 17 is the split. 18 Commissioner Fowler said she would say yes to the project-based split with major and 19 high priority. 20 Commissioner Hamilton clarified that if they choose project-based budgeting and once 21 they are given the plans, using the 59%/41% split, would they have to bring back the projects to 22 the Board for final approval. 23 Travis Myren said they would take the funding policy back to the Capital Needs Work 24 Group and try to craft a plain language direction from the Board's discussion tonight. 25 Commissioner Portie-Ascott said she agrees with project-based for major projects. 26 Commissioner Hamilton said a new school is needed to replace an old school. 27 Vice-Chair Greene said having a new elementary and middle school would attract 28 students and faculty. She said she wants project-based for the first 2 categories. 29 30 Slide #9 1 yea r CapItal PI an FY 25 FY 28 FY 27 FY 26 FY 29 FY 30 Fr 31 FY 32 FY 33 FT 34 6w M8 R,-PW"n,t 8000 5 8.97'S.ID9 S 87.10.385 ante ES Roplooemanl sdtod S 4.627.465 S 0.447-185 uIMMh MS ReplacE.epn1 Shod S 6.973.709 5 62,763,395 s Ar WB W Fhgh Pnwy Needs $ 5.711.468 xW HJIx ES 1726933 ,ank PMm Relac aPfCgril'1 randm ES (pmsddete 9uildmg) S t,4t¢,347 [oNgpe ETAS Fv Al Syehxn, S 14-333,334 Eleclrtcal HvAC,Cwn9 s arr¢aro HS Fd001 5 6.796.U6 .s kis ES F-*A` Sys'".G-ws. $ 5.07,637 nogg.ES Rod-o5N'o9 iu s.Nill- S 4.227.745 6M+upryeY+lnn system h Ahps MS Pandb—ds.duclnak.h" 5 3.588.451 woo.-^,hQVm s Gr..ES F"S-PpwlM eyalem,Fan S 3,84%361 Col e1 MU Penal-Spnnkler system, hapd Hill HS F..Warm system,ElectrlW, 5 7.349,281 14VAC-Roofing...d— Idt MS Pam'AMU.CMV45.60 S 9,795A74 -pprselon sysem phesua ES �•F4,A E0-.l.RW 1W wils 5 3-995.207 S 3-995307 Pa6a1-Synnkler syekem- hapw Rill RI F..Alain system.EiBnmW. S 1.285.14Q HVAC-Roofing.W-do .miN MS Peroel.P U.C_Mb .We S 2,T 14,065 wppre syslen, ORANGE COUNTY 9 N[7RT1-1 C:ARC)LINA 31 24 1 Slide #10 Orange County Schools i year Capital Plan Fy 25 FY 26 FY 27 FY 29 FY 29 FY 30 FY 31 FY 32 FY 33 FY 04 ultw nuff awpW"Rebuild $ 2.725.018 S �.537,3W 0-00 MS R'lls a t Stlmd $ 0,608,533 $ 59A78,797 ew"W ES High PlWly Nl U $ 2,976,41d E�1°"� Nir SdwN $ 4,827,465 f 43,417,1$5 ilsb—gh ES Cms Nde S I,274,423 k.L-8mebWA MS Padiel•PAyylyyn,Rim $ 11.554.528 w.nrl system.Welbo da G.dy a_ES Fire At—syd—. $ 2497.015 Panelb-,r 15 L Swb-k MS PaiSd-PA8yalne.Fire S 1.457.840 +jean system,WO Mertls C.a.Ny Hi.US Flre AL hm$yr,[am,InlOm $ 4,890,768 $ 2,955,843 Point rver Park ES PASyalern,Panelyppya $ 2.792,SSd wme-- Cm"MLk PAhelbows.MHU 5 364.703 (garVnenl Path—ya ES Re At RR system. = 2,549,214 Transi ff a m-teli- Roof $ 955,979 e"a -1 elcmle Center U.Sffiery System,Rndmp $ 722A50 ORANGE COUNTY 10 NORTH CAROLINA 2 3 4 Slide #11 Questions ORANGE COUNTY 11 N{]R"I"H{:ARC)L1NA 5 6 Commissioner Fowler said they talked about a fund balance policy last year. She asked if 7 they were not this year because there were none of those funds. 8 Travis Myren said that's correct. 9 Commissioner Fowler said they have talked about OPEB in the past and asked if that 10 would be part of this budget. 25 1 Bonnie Hammersley said she didn't recommend one for OPEB this year due to lack of 2 resources. 3 4 A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to adjourn 5 the meeting at 9:31 p.m. 6 7 VOTE: UNANIMOUS 8 9 10 Jamezetta Bedford, Chair 11 12 13 Recorded by Tara May, Deputy Clerk to the Board 14 15 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 4 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 28, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Tuesday, May 9 28, 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene, 12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None 15 COUNTY ATTORNEYS PRESENT: None 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the Board of County Commissioners meeting to order at 7:00 p.m. 21 All commissioners were present. 22 23 1. Discussion of County Departments' FY 2024-25 Recommended Budgets 24 The Board reviewed and discussed FY 2024-25 recommended departmental budgets. 25 26 BACKGROUND: The County Manager presented the FY 2024-25 Recommended Operating 27 Budget at the Board's May 7, 2024 Business meeting. Since then, the Board has conducted one 28 public hearing on May 14, 2024 to receive residents' comments regarding the proposed funding 29 plan. At its May 16, 2024 budget work session, the Board discussed recommended FY 2024-25 30 Outside Agencies funding and recommended budgets for Chapel Hill-Carrboro City Schools 31 Board of Education, Orange County Schools Board of Education and Durham Tech Community 32 College. At its May 23, 2024 budget work session, the Board discussed the recommended FY 33 2024-25 budgets for the Fire Districts, as well as three departments (Sheriff's Office, Equity & 34 Inclusion, and Library Services) that were not able to attend this May 28th budget work session. 35 36 Tonight's work session offers the Board an opportunity to review and discuss the recommended 37 budgets directly with County departments and the Sportsplex within the structure of Functional 38 Leadership Teams, including operations, capital, and department fee schedule change 39 recommendations. 40 41 Functional Leadership Teams: 42 The following Functional Leadership Teams are scheduled to attend tonight's work session: 43 44 Public Safety 45 • Courts 46 • Criminal Justice Resources 47 • Emergency Services 48 • Non-Departmental 49 50 2 1 Human Services 2 . Aging 3 • Alliance Health 4 • Child Support Services 5 • Health Department 6 • Housing Department 7 • Social Services 8 • Opioid Settlement Fund 9 • Non-Departmental 10 11 General Government: 12 • Board of County Commissioners 13 • Board of Elections 14 • County Attorney 15 • County Manager 16 • Register of Deeds 17 • Tax Administration 18 • Non-Departmental 19 20 Support Services: 21 • Asset Management Services 22 • Community Relations 23 • Finance and Administrative Services 24 • Human Resources, including Employee Pay and Benefits 25 • Information Technologies 26 • Non-Departmental 27 28 Community Services: 29 • Animal Services 30 • Cooperative Extension 31 • Environment, Agriculture, and Parks & Recreation 32 • Economic Development, including Article 46 Sales Tax Fund 33 • Planning and Inspections 34 • Solid Waste 35 • Sportsplex 36 • Transportation Services 37 • Non-Departmental 38 39 3 1 Travis Myren made the following presentation: 2 3 Slide #1 f ORANGE COUNTY NORTH CAROLINA Budget Work Session #3 County Departments May 28, 2024 Board of Orange County Commissioners 4 5 6 Slide #2 Countywide Expense Reductions • Base Budget Decreases by Department General Fund Dept. �Base Reductions Department On Aging $35.056 Criminal Justice Resource Dept $10,247 County Attorney $7,660 County Manager $14,358 DEAPR $33,483 Emergency services $117,368 Equity and Inclusion $18.177 Health $40,761 Human Resources $24,730 Planning $21,100 Tax $20,000 Community Relations $300 ORANGE COUNTY 2 NORTH CAROLINA 7 8 Travis Myren said that there were budget reductions to the base in every department. 9 10 4 1 Slide #3 Countywide Revenue Changes • Sales Tax Collections including Medicaid Hold Harmless Y FY2024-25 budget at 3-4% increase over FY2023-24 projections Sales Tax Collections 550900.000.00 7B.36°/e 20.o0% $A5.000,000.00 $43,39G,79Q 4d2,540,035 §CJ•S39,o12 W-000,Wo.00 14,14 537,998,379 15.90% $35.000.W000 S .101.943 S9o.om000A0 527,8".578 MA26,263 W5,0M.000.On SY4,-0W,094 s25.878.028 sn-omo0o.o0 500, $15.000,W0 00 510.00.000.00 s5,0W,uoo 00 s0A0 5:,0'<. 2017 2Q19 2020 2021 2022 7023 2024Pro1. 2025,P..,tr,n, �Sa$-Te:C&Jl ,ne —Change From fl-,Yea, Y 3 NORTH CAROLINA 2 3 4 Slide #4 Countywide Revenue Changes • Medicaid Hold Harmless - Orange[aunty's Foregone Article 44 sales tax revenue has always e.ceeded it$r��yrr,r�l.,I Share of Medica,d Expenses,which triggers an Annual Hold Harmless Payment. $25,C00,000 $so,aoo,000 Article 44 Sales Tax$that Orange County would have receivedMedicaid Expenses that Orange County would have paid. sls,000,000 siv.000,ovv ss,000,00Q $0 FY10 FY12 F'/14 '1" FY10 FY20 PY22 FY24 $9-4 W nCRGC k—w uOng de.hpm rho nC Or.. .nq 0 k--and.-I� and Human$grv�r. ORANGE COUNTY 4 NORTH CAROLINA 5 6 7 8 5 1 Slide #5 Countywide Revenue Changes • Medicaid Hold Harmless - Medicaid Hold Harmless 57,000,000.00 $6.655,0" $0.000,000.0o 55,299.278 55,000,000.00 $4,500,600 s4,sa0,000 $3,909,528 f3,B07,d60 Ss,coo,oau.00 $2,885,272 s2,xex,aex sz,zs4,xsa 52.oM.o00 00 s1,00a,o00.00 50.00 2ni' 200 2019 2020 2021 2022 2023 2024 Pmj. 2025 BuV i •$alp-T-Ca7Wcb— ORANGE COUNTY 5 NC>RFH CAROLINA 2 3 Travis Myren said that there is a loss expected along with some growth for next year. He 4 said that loss is expected at $2.2 million and are putting steps in place to end the year breaking 5 even. He said this is the difference between if the county would have had to pay for their share of 6 Medicaid costs. He said that for many years Article 46 sales tax increased, but it is now expected 7 to decrease, and expenses will increase. He said that is due to new rates the providers are being 8 paid as being a Medicaid provider and that is showing up in costs now. 9 10 Slide #6 Countywide Revenue Changes Budget Assumptions —Tax Base History Percent Change in Assessed Value Real,Personal,and Motor Vehicle w 19.767i 50 18.60% w 12.8r% so 5.91% W 2.74% ,1g% 1.37% 1,08% 0.94% 7% 2.M A6% so 1110-54% 2.07% Fr20D6 FT2002 FY2W8 FT2W9 Fr2010 FY2011 Fr2012 Fr2013 FT2014 FYr015 Fr29)16 Fr2011 Fr2018 Fr2019 FY2020 FT2021 Fr2022 Fr2023 FT2024 Fr2025 �[hangr foam P.-fa, �1 b ORANGE NORTH C_AOUN�A Y 11 6 1 Slide #7 Countywide Revenue Changes • Budget Assumptions —Tax Base History 2.46%increase over FY2023.24 Budget i Sales ratio as of January 2024—63.9% Property Tax Base-Assessed Value Real,Personal,and Motor Vehicle s2s.oao,onfi ooa 23,31fi,126,]fii $Zp,000,000 000 $10,000.000.000 SS,000AD0.000 SO FY2005 FY2006 FY2007 FY20M FY20M FY2010 FY2011 FY2012 I FY2016 FY2015 FY20%FY417 FY2u18 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 z ORANGE COUNT Y 2 3 4 Slide #8 Countywide Revenue Changes • Budget Assumptions - Tax Rate History — Countywide tax rate increase 2.81 cents Lounty7ax Rate History 1211.10 99.80 i��0n 95.00 88_oa 85.80 87.80 86.74 81.87 83.12 83.58 56'34 80A0 W.o0 a0.w 20.00 o.00 Fn2 mo% GYZwl -Jam }Y2009 Molu M011 FVN12 FYl013 Wm F> wS FYZo16 Pvnii 1Y1018 muiv Fv2o20 Fv2ol1 FY21)21 FY2o23 FY2ols Fu w1S �1 ORANGE COUNTY P NORTH CAROLINA 5 6 Travis Myren said that the orange bars in slide #8 were revaluation years when the base 7 tax rate was revenue neutral. 8 9 10 7 1 Slide #9 Countywide Revenue Changes • Budget & Finance Interest Income s�.saa,aaa szoao.00v s2.000kuc ,.saa.00a simo.ow :+.+sas7s S1_ppp,ppp g800.469 979&6W :S�.D00 $437,172 � 5,5� ■ :17.708 FY20W FY2017 FY2018 FY2a19 FYza20 FY20z1 FY2022 1:12. FY2a24 Prof. FY25 Budge[ �� ORANGE COUNTY 9 NORTH CAROLINA 2 3 Travis Myren said interest rates being higher has increased revenues with investments. 4 5 Slide #10 Courts — page 120 Total Amount($)Billed to Cotu,ty MUM $,8g4S0 — Courts Furniture and Raised s140'°W ,4°,oao s Flooring -$24,000 :,2o,aa° SIM115& • Funded with Capital Reserve $100'°M se°,000 �54.04 559,454 sea,°°° ' — Juvenile Justice Facility Charges — S90'00° :27,326 $152,100 sza,osoo $122D y_ . ' s 17-18 18-19 ,9-20 2021 21-72 72.23 232d YfO • Raise the Age—December 1,2019 • Rate increase from$130 to$150 per day Number of Admissions and Bed Days effective July 1, 2023 a 9 19 96 6',3,7 14M ,2W ,a 14 Rat--.Age Fff—a BS3 ,OUO p • Statewide Average Length of Stay 12 ,2-1_2019 co eao — 27 days for cases not transferred to Superior p Court g 447 901 600 177 days for cases transferred to Superior Court 4 2 = 224 400 Ca 4 2 o z aq 17A8 1&19 19-20 26$1 21.22 22-23 27-24 Yr➢ Ads TAa 10 —u or ead Der% —u m 1hn-t A.,er,ses 6 7 Commissioner Fowler asked if the inmates that are waiting for Superior Court are more 8 serious offences. 9 Travis Myren said those are very serious offences. 10 Commissioner Richards asked if the number of youth went up. 8 1 Travis Myren said the number has stayed about the same, but the average date of stay is 2 driving the number of bed days higher. 3 Commissioner Richards asked if it was consistent with last year. 4 Travis Myren said the raw numbers are the same. He said he does not think they were 5 referencing stays in juvenile detention, but this represents the influence of longer stays. He said 6 the budget increase represents the increase in longer stays. 7 Commissioner Hamilton asked if longer stays are related to not enough judges to hear 8 cases. 9 Travis Myren said he would get back to the Board on that answer. 10 11 Slide #11 Criminal Justice Resource Clinical Referrals and TreatmentlRelease Rate 460 85% 81% � ,� 80% 90% � Department - page 121 d 350 8796 B79f. 7n 300 s0% �p Assessed Temporary personnel for clinical 260 60% assessments in Detention Center 200 40% --S-%Provided $20,992 funded as part of Maintenance Treavnsma 150 30% Released of Effort ,� 20% s0 I^ — Local Reentry Program o 40% F 17.19 FTI I1 F I%20 fY�83Q.21 FT]Q]1.B FY3073-j3 FY20Z}4 FYRU • Funded by$150,000 annual grant over years Fm s""je°"' Grant has not increased overtime • $20.000 added to supplement shortage of Deflections and Diversions from Criminal Justice System grant funds 500 La'".PrOw OW 2021 450 OBOM — Contracted Services '°° aW V21 Dispute Settlement Center-$107,2DD $50 oc P-A—t - Increase of 510.000 744 Dwersw Joy • The Compass Center-$104,700 250 yp19 — No Increase 200 a tOuue 190 f80HRr.D1.Dec 2020 100 P W Haw 50 A He NM 0 Cdiaenaem 11 FY20%a-20 FY202P21 FY2021,22 FY2M23 FY20232d" FY2024-25 Ju 2023 Moe" 12 13 Travis Myren said that they have added programs to project 450 diversions for next fiscal 14 year. He said that would manifest in pre-trial bookings. He said that a quantifiable point is that 15 they never see the detention center. He said that a referral to a diversion program is a major 16 benefit. 17 18 9 1 Slide #12 Criminal Justice Resource Department — page 121 Pretrial Bookings by Month rr 100 50 0 January February U..hi Aprd M.y June July Auger September O.Mb r November ----- -2019 -2020 -2021 -2022 -2023 -2024 ORANGE COUNTY 12 NORTH CAROLINA 2 3 Commissioner Portie-Ascott asked about the Criminal Justice Resource Department's 4 plan for ensuring that staff receive needed training despite a recommended cut in their training 5 budget. 6 Travis Myren said the training reductions were based on a look at previous years of 7 spending and if there is a difference line-item for credentials or certificates, those are still included. 8 Vice-Chair Greene said she wanted to highlight the successes of this program. She said 9 the chart says a whole lot and she wants to make sure that it is noted that they are using the 10 bench card now. She said that numbers of expungements are going up and those are real 11 community benefits. 12 Commissioner Richards asked about the reduction of one person and if that is the impact 13 shown. 14 Travis Myren said the temporary personnel will make up for the reduction from full-time to 15 a half-time position. 16 Commissioner Richards asked if temporary is the answer. 17 Travis Myren said it may be an ongoing need, and if that becomes apparent, they will think 18 about a permanent resource there. 19 20 10 1 Slide #13 Overtime Emergency Services - 1•�•� t.M1q'I?91 1,529A73 page 144 ,.200.000 1,110,409 Overtime increase to reflect actual eoo,000 spending-$408,633 60a.DDO Higher hourly rates with step program 400.000 Modest increase in hours 200,000 0 FY22AdUS FY 23 Aome[s FY 26 To date FY M RecammreM — Peer training premium-$35.838 • Adds$4.31 per hour for Telecommunicators,$0.89 for Paramedics,and$0.71 for EMTs while serving as Operations Total i trainer 1.600Aoo t.66a 965 Expands capacity and hiring efficiency 1.60o.000 1,400,000 1333,1A2 eo2sa3 — Cost of Supplies and Services 1,200.000 12,9,P97 $134,764 increase for medical supplies 1,000.wo • $45,000 increase for State Medical Examiner due to rate increase from$1,750 to$3.625 �'� eoo,m o — Mobile Crisis 911 Counselor 400M • $19,920 increase for services MOO 13 0 Fr 21,1c5ru Fr a2a=o, Fr 23nnuds rr2a rumor Fr 25 Reooeulwnd I 2 3 Travis Myren said that the county received a DHHS grant for the mobile crisis pilot 4 program. He said that $173,000 in personnel expenses can be reduced for FY25, and those 5 funds could be a source for potential budget amendment. 6 Commissioner Portie-Ascott asked if the $117,000 factors in the reduction due to the grant. 7 Travis Myren said that reduction was recommended before the knowledge of the grant. 8 Commissioner Portie-Ascott asked how things will change with the reduction. 9 Travis Myren said presumably there won't be a change because the department was not 10 historically spending those funds. 11 12 Slide #14 Emergency Services - page 144 EMS Annual Call Volume 1 Demand 6,000,000 Emergency Medical Services Charges $ —- — 35,= 26,500 �.�B ez1 sx2oo.o00 25,000 26,000 25,OX $5,000,000 b1AE9,999 22.396 20.000 t9,318 $4.0w.t 00 sa,aa9.a11 s34T4,9a2 saa3aaso 14 B94 15.502 1 U,28 15,894 f3281.] 1B 5].300,45G MOW 73,t32 13,9B7 14,f59 53,000,000 12,559 Sz.izt.5a7 10,000 S2,000,000 5.000 i 3 S1,000,Olx) 4 10l I_ 5,2 d 21.9 15.6 16 _t 0.2 24 .9.4 4.2 FY2013 FY2015 FY201] FY2019 FY2021 FY2022-23 FY202425 $0 9udpel FYZ01415 FY 2010-17 F1'201619 FY202MI TY2022.23 FY202425 Butlpet 14 ORA�N HE COUNTY 13 11 1 Travis Myren said that EMS calls appear to be leveling off from the highs during the 2 pandemic. He said that a lower number of calls also results in less revenue. 3 4 Slide #15 Emergency Services - page 144 - EMS rate increases to 175%of Centers for Medicare/Medicaid Services(CMS)Base Rate GN15 else K-5 20Z4 Gurhum F--$w a.M.r6 61-manbury RecaOronoo* W.K. IIARCfi TY ioaa Rao Roo %NCM6 Rao %&CMr Rao %NCM9 Rao %NCMi Wo %NCM3 Rao %mcm Ar$ "M-63 $e77.09 105% $574.3e 135% slml_�g 200% $1,104.00 23e% $11 M10 173% V50-90 1S0% AL82 S7M78 51,4l4m 200% S070As 128% 51,413d0 200% $1,194m 169% 51,226M 175% $1,085.92 154% eL8 S4$1-" $572.00 1p5% $557.$9 135% $9i3-18 W096 S1,184pp 2S3% $747-74 175% swa_-19 1X% 101PI' 4 i&94 $17.00 1. 512.03 135% Ill. 200% SZ0.00 a.. i16.95 176% $13.41 1Fp% ORANGE COUNTY" 15 NORTH C:ARC]LINA 5 6 Chair Bedford asked if the reductions to travel and training are due to greater access to 7 Durham Tech. 8 Kim Woodward, EMS Division Chief, said no. She said that they are using mitigation 9 strategies for overtime expenditures. She said any time they send staff out for training, that's an 10 overtime expense. She said to mitigate overtime, they would also reduce training. 11 12 Slide #16 Aging - page 61 unduplicated Particlpants 14,000 12,061 I - Home and Community Care Block Grant 4000,o,00u 4 >a:,4� $41,769 increase in grant revenue sags eaoa - Transfer from cash donations account aoao +7n 3,7W 4. $75,000 directed to 9 9 Operating Budget P g0, - • Balance of$594,000 in the fund before transfer 2'D00 FY16.17 FY17-18 FY1&19 FY,9-20 FY20-21 FY21-M FY22-23 FY23-24 FY24-25 Calls to Aging Helpline Senior Lunch Program Meals Served 9p00 50.000 -40,833 -46.014- 8A W 45,000 7ACd 40.000 ryam 35,000 — s,000 d0.0110 29,120 25,576 2$000 27A37 _ 28,000 30.000 4Am 25.000 14 20p00 15.000 A 7AW 10,000 1.004 6,000 .. FYWIT FYI?-IS FY1&19 FY19-20 FY20-21 FY21.22 FY22-23 FY23-24 FY24-28 1 FY202I.12 FY2022-23 FY2023.24 PWi FY2024-25 BU421 Pmj 9u ft t 13 12 1 Commissioner Fowler asked if they receive $175,000 from Carol Woods. 2 Travis Myren said that the annual donation is $175,000, and some is spent, and some is 3 not. 4 Commissioner Fowler asked why the funds might be saved. 5 Travis Myren said potential one-time expenses, for example, a covered fitness outdoor 6 area. 7 Janice Tyler, Department of Aging Director, said that they wanted to save it for an outdoor 8 fitness area. She said that they also want to use it for an employment specialist, and they had 9 ARPA funds they were trying to spend down first. She said that another reason is that recently 10 they also had CARES funds, and Family Funds that they wanted to spend first. 11 Commissioner Fowler said it seems appropriate that it is being spent on things that Carol 12 Woods benefits from. 13 Vice-Chair Greene said there is a reduction in the municipal contribution to the nutrition 14 program. 15 Janice Tyler said that funds from Chapel Hill for the lunch program have been going 16 consistently down for years. She said that they applied as an outside agency to the town, and 17 they went to a combined application. She said that they really need the funds for volunteer connect 18 and they will fund lunch with a grant. She said that Carrboro still gives some funding. She said 19 that the County Manager has discussed creating a Memorandum of Understanding rather than 20 doing the outside agency application. She said it does not make a lot of sense to apply as an 21 outside agency. 22 23 Slide #17 Alliance Health - page 68 Maintenance of FY 2D24-25 Recommended Changes to Alliance Managed MOE Funding Effo rt Allocation Budget • UNC Contract ($146,412)—Medicaid Exp. Managed by Alliance $894,662 KidScope ($15,000)—Medicaid Exp. Health MCC ($70,000)bottle tax Art Therapy ($27.600)—Out of Business Funding to County $517 217 Club Nova $28,750—moved from outside Agencies Departments Freedom H. $11.228-moved from Outside Agencies • Caremore $77.460—increased costs to run apartments for MH Rehab Total Maintenance EI Futuro $83,848-moved from Outside Agencies of Effort Department Service Dose ri ption Amount rlminalJustice Resource Office Case Assessment Specialist $ 69,036 Crim i not Justice Resource Office Mental Health Liaison for Youth $ 87,561 rimi not lustice Resource Office Temporary CiinicalPosktion $ 20,992 Health Department Ck nice[Social Worker-Integrated Behavioral Health $ 126,120 Hou sl ng and Comm u nity Development Repld Rehousing $ 64,5D6 Social Services Trauma Focused Therapist $ 50,W0 social service& Counseling tot Fam i iiea in Protective Services $ 22,OD0 Soclet Servlces Services for Resldentlel Children In roster Care $ 55,1100 17 — $ 517,217 24 25 26 27 13 1 Slide #18 Child Support Services - page 99 Percent of Cases under Order 1N.D0% Revenue increase-$219,244 92.00sc etraass K00% Reimbursement is set at 213 of costs and not capped aa.Dogr, — LXM 8829% ee.00% — 'U% 85MW — Document Management System s+.00% - Required as Court System transitions to paperless e- 82.00% Courts ea-oosc — — $105.125 one-time implementation costs 78.00% $47,426 ongoing subscription Fr17.18 FYFB•19 Fv19.2D vra°s1 Fral•22 PMO FY$p" Prm&25 " SAW Percent of Current Support Collected 1 O.D0% ss-DDx - W-00 4 88-DD35 80-DD% 72.47% 73.22% 7°% 7s.oD:c ID.ID% 7o.ss�s Ba.77% 7D-7D5s -roes 70.000; — as-DD% — 60.00% 55,00% W 00% "Ma rV19.19 FY1929 rYJ0.71 �rr21.2 -r::n PYN*24 P'2CN'25 is 2 3 Travis Myren said the subscription fees will likely increase and it would have usually 4 transferred to IT but because of the reimbursement, it will stay with Child Support Services. 5 6 Slide #19 Dental Care Patient Vlslts Health Department - page 164 8WD 7.215 700D 8,5os 6.940 6.924 6,992 6.13i BWO __ 11W Dental Health Revenue Increase-$150,301 sWo 47°6 Mobile Dental Clinic fully operationald000 3 emu 0 2000 — Medicaid Revenue Increase-$113,425 1000 Medicaid access due to expansion ° Environmental Health Tests • Increased demand for water quality tests Cost recovery basis Dental Revenue by Source Total Number of Requested Water Samples per Fiscal Year from FY16-19 to FY23-24(as of W412024) 700 R'=6785 600 5W 400 900 -...........'........... .....-.. ' 1W FY2018.19 FY2019.20 FY2020.21 FY2021.22 FY2022.23 FY2023-24 .G..dldel 4CA 319 mg 326 C-91 see 78 FlscS Year 7 8 Travis Myren said the mobile dental clinic is fully operational. 9 14 1 Slide #20 Health Department - page 164 Personal Health Revenue by Source Medicaid Expansion • Medical clinic has 1,752 patients assigned to Orange County Health Department • 416 are due to Medicaid expansion Data is not perfect sef New adult patients may be assigned to the Orange County Health Department but use a different provider as their Primary Care Physician • Others use the Orange County Health Department as their provider but have not designated the Health Medical Services for Uninsured, Department as their Primary Care Physician Underinsured,and Medicaid Eligible Clients: Number of Child Health Visits ,coo Iwo 14W ,aoo ,000 B00 600 400 200 — 20 0 FY2Q2,-22 FY2022.23 FY2023.24 Proj FY2024.25 9ud4 2 3 4 Slide #21 Housing Department - page 171 Preserving the Long Time Homeowners — HUD Administration Revenue Assistance Program-$250,000 S80,889 from General Fund to HCV funded administrative expenses — Decommissioning Emergency Housing Assistance — Full year funding for Bridge Housing Program Total awarded through course of program Funded through the Partnership to End $13 million from ARPA Homelessness $6 million from early pandemic grants $147,887 total cast;$58,514 County share • Elimination of associated regular and temporary Positions — Urgent Repair Program • $20,000 General Fund increase Contracted Services Total program funding$230,000 Interfaith Council-$274,543 - Increase of$10.000 — Increase in Housing Choice Vouchers Community Home Trust-$266,810 $683,478 increase in expense - Increase of$24,422 Catchup from 63 new vouchers from HUD in FY2023-24 Front Desk Staffing at Southern HS 687 total vouchers available;640 under lease $17,913 in temporary staffing ORANGE COUNTY 21 NORTH CAROLINA 5 6 7 8 15 1 Slide #22 Housing Department - page 171 Housing Choice Vouchers Under Lease Court-Scheduled Evictions Diverted am 400 700 — 35 350 350 635 61p 800 e 300 5W 499 400 4M 250 A00 YW 300 150 200 100 100 50 0 FY201G17 FYY017-19 FY291&99 FY2Yt?M F5'Y020-2i F5"2021-72 FT2022-23 6u FY20OS F5UU 2 0 wq. �VL[t 2022-2023 AC100i 2023-1uN e.;9e' Z023-244 Prgecled eu�4-4u�7 C+w9al • 47 voucher holders are currently conducting housing search 1 22 ORANGE RTH CA OUNATY 2 3 Commissioner Portie-Ascott asked why the number of evictions for the FY24 projection 4 and the FY25 budget is the same (350). 5 Travis Myren said that the FY24 budget goal was 274 but that it has increased to 350 at 6 the year-end and they expect to do the same for next year. 7 Commissioner Portie-Ascott asked what the strategy is to keep this if there is no additional 8 eviction assistance. 9 Blake Rosser, Interim Housing Director, said this was before they knew that there would 10 be no EHA funding coming in, so he expects it to be quite a bit less. He said the request is$55,000 11 and there will be about $150,000 leftover. He said the current spend rate is $80,000 - $90,000 a 12 month. He said they would have to scale it back somehow. He said they would have to create a 13 strategy to stretch it out as far as possible. 14 Chair Bedford said the county is going to add another attorney in the department and if 15 that would increase the numbers. 16 Blake Rosser said a second attorney will be helpful and they may be able to touch more 17 people, but without the funds to pay funds in arrears to landlords, it is unlikely that as many 18 landlords will be accepting agreements. He said the second attorney will also be for outreach, 19 education, appeals, and other areas from eviction diversion. 20 Chair Bedford asked if $163,000 is moved, would they have enough personnel to cover 21 that work. 22 Blake Rosser said there is no one right way to deal with it. He said one method is to 23 reduce the scope and it is easier to handle by someone on staff. He said if they wanted to go full 24 speed as they are currently, he would suggest that they use part of the funds on temporary 25 personnel to help current staff. 26 Chair Bedford said there will still be a Housing helpline, which will be a handout and 27 referrals to CASA and other housing providers. 28 Bonnie Hammersley said that before they received ARPA, they budgeted $70,000 in 29 housing assistance. She said that puts it into perspective. She said that one of the things they 30 need with eviction diversion is case management. She said that if they do not have the funds to 16 1 help, they can defer them to services. She said they also use the Housing helpline for a continuum 2 of care used for the homeless. She said this is not just to give financial assistance. 3 Blake Rosser said one of the primary functions of the Housing Helpline is coordinating 4 interviews for the continuum of care entry. 5 Chair Bedford said they knew this was coming, but it feels like they are only tackling the 6 downstream immediate evictions. She asked if they could put some cash up stream for the folks 7 that might need the one time a year rental or utility assistance. She said it is concerning to be at 8 this point. 9 Commissioner Hamilton asked what the criteria are for someone to receive eviction 10 diversion assistance now. 11 Blake Rosser said they must qualify with their income level and have a court date. 12 Commissioner Hamilton said they have an eviction filing notice and they have a court date. 13 She asked if the attorney would help them. 14 Blake Rosser said yes and sometimes they have applied for emergency housing 15 assistance. He said sometimes they meet the attorney for the first time at the court date. 16 Commissioner Hamilton asked if someone still has to go to court if they are working with 17 the attorney. 18 Blake Rosser said they must appear. 19 Commissioner Hamilton asked if there is anything done to help people dismiss the filings. 20 Blake Rosser said that what his office can do is get an agreement with a landlord to 21 dismiss the filing, but they do not have the authority to do it themselves. 22 Chair Bedford asked if it shows on their record for seven years that they had the eviction. 23 Blake Rosser said he would have to check on that and get the information to them 24 tomorrow. 25 Commissioner Portie-Ascott asked if the eviction of diversion is helpful to only those facing 26 non-payment of rent. 27 Blake Rosser said it is primarily for non-payment of rent. He said he does not think any 28 payment would avoid an eviction for other causes. 29 Chair Bedford gave an example of property damage. 30 Commissioner Portie-Ascott wondered if there are holdovers where the lease has expired 31 but the tenant is refusing to move. 32 Blake Rosser said that would not be a case where emergency housing would intervene. 33 He said he would double check but does not think that it would be for any reason other than non- 34 payment. 35 Bonnie Hammersley said they could get that information from the attorney. 36 Commissioner Portie-Ascott asked what is the assistance that the eviction attorney will 37 provide. 38 Blake Rosser said that is still in discussion. He said one option is to limit assistance to 39 only elderly households. He said if they do not have funds to pay for the arrears to landlords then 40 they will likely proceed to eviction or possibly the attorney could get a moveout agreement. He 41 said it would be up to them to collect the arrears on their own at that point. 42 Commissioner Portie-Ascott asked if the landlord is working with the tenant, but there is 43 no eviction filed, if they county would work with them. 44 Blake Rosser said no. He said that is how they've been assisting for most of the life of 45 the program. He said that individuals that could show ledgers in arrears would have them paid, 46 even future months of rent, and the decision to scale that back was due to exhausting the funds 47 that were left. He said they will end the year with maybe $150,000. He said that is why they have 48 chosen this course. 49 Commissioner Richards asked what the rapid rehousing program is for. 50 Blake Rosser said the Rapid Rehousing program is through the Partnership to End 51 Homelessness and those folks have higher service needs than those that would be referred to 17 1 diversion. He said that it comes with a case manager and is time limited to two years and hopefully 2 they can get a voucher after that. 3 Commissioner Richards asked who the program was from. 4 Blake Rosser said the Partnership to End Homelessness. 5 Chair Bedford said that vouchers aren't open to the general public, but just to the low 6 income and homeless. 7 Blake Rosser said that is correct and has been the practice since the pandemic. He said 8 they hope to open the waitlist sometime this year. 9 Chair Bedford asked if$173,000 would help at all. 10 Blake Rosser said it always helps, but they would have to see how to stretch it as far as 11 possible. 12 Commissioner Portie-Ascott asked if Blake Rosser could find out the number of tenants 13 who have multiple evictions who come to the county for assistance. 14 Blake Rosser said he can try but they may not have that data. 15 Commissioner Portie-Ascott asked if they find that the eviction remains on the history for 16 seven years, would that change the strategy to ask for additional documentation or would they 17 still have the eviction filed. 18 Blake Rosser said that based on the funds, he does not know of any way to change the 19 policy to assist folks before eviction that would not blow through the funds in a matter of weeks. 20 Vice-Chair Greene said that was this Board's policy decision that was made last year when 21 they realized they were running out of money. 22 Commissioner Richards asked how the shifted contract services, such as Community 23 Home Trust, are held accountable as outside agencies. 24 Bonnie Hammersley said they are held accountable the same way and they must submit 25 quarterly reports. She said that Community Home Trust has never been an outside agency 26 because it is a quasi-governmental organization that was created by government. She said they 27 come to the county and towns with the amount they need. She said that based on the agreement, 28 everyone pays that amount because it has been agreed upon by everyone. She said it was in the 29 group of outside agencies, but it is really a quasi-governmental agency. 30 Commissioner Richards asked if they are measured against what the terms are in the 31 Memorandum of Understanding. 32 Bonnie Hammersley said the department director is responsible for that and there has 33 been no amendment or changes to that agreement since she became county manager. 34 Commissioner Richards said except that no elected is on the board anymore. 35 Chair Bedford said that was the Board's choice. 36 Commissioner Richards asked if that was incorporated into the agreement. 37 Bonnie Hammersley said that she did not think it was incorporated into the agreement. 38 She said they talked, and, in the end, it was really the same way of funding, and it possibly could 39 be updated to reflect membership. 40 Commissioner Portie-Ascott said she did not remember the conversation last year. 41 Chair Bedford said it was before Commissioner Portie-Ascott became a commissioner. 42 Bonnie Hammersley said the eviction requirement was because they were running out of 43 money, and they chose that option because it let the funds remain the longest. 44 Vice-Chair Greene said that they picked the middle option, because the high option would 45 cost the county around $9 million. 46 Commissioner Hamilton said she did not know the impact of an eviction filing on 47 someone's credit. 48 49 18 1 Slide #23 Opioid Settlement Fund — page 202 • Expected to receive a total$12,296,586 over an 18-year period • Total recommended for FY2024-25-$886,657 Opioid Settlement Fund Project Previously Recommend Name Project Period Approved d Amount e Total Amount Evidence-based Addiction Treatment July 1,2023-June 30,2025 $337,967 $337,967 (Lantern Project) Recovery Support Services July 1,2023-June 30,2025 $250,485 $250,485 (Freedom House) Reentry Program(NC FIT) July 1,2023-June 30,2025 $143,500 $143,500 July 1,2023-June 30,2024 Naloxone Distribution Manager Recommended $14,500 $53,500 $68,000 extension throu h June 30,202 23 ORANGE COUFUI NTY 2 3 4 Slide #24 Opioid Settlement Fund — page 202 Oplold Settlement Fund Projec— — Previously Recommended Name t Project Period Approved Amount Total � Amount Student Health Action Coalition July 1, 2023-June 30,2024 $64,200 $64,200 (SHAG)Syringe Service Program Reintegration Support Network Jan 1 —Dec 31,2024 $20,000 $20.000 Post-Overdose Response Team Jan 1 -Dec 31, 2024 $244,020 $244,020 Grow Your World Jan 1 —Dec 31,2024 $20,000 $20,000 Transition Support&Recovery Jan 1 —Dec 31,2024 $20,000 $20,000 Harm Deduction Coordinator Jan 1, 2024-Dec 31,2025 $108,025 $108,025 Unallocated $1,525,444 $833,157 $2,358,601 Total $2,748,141 $886,657 $3,634,748 ORANGE COUNTY 24 NORTH CARCAANA 5 6 7 19 1 Slide #25 Social Services - page 216 Revenue increase in Economic Services- — Pilot Program to Establish Guardianship $1,183,564 $30,000 pilot program • Expands the State's Gua rd[a n Ass i stance Program by • Food and Nutrition Services and Medicaid serving children under age 14 Uncapped revenue follows cost increases Guardians compensated for serving until child reaches 18 Parent Fees for Child Care Subsidy Expansion would serve 3-5 children Parents charged co-pay based on income $300,000 added to match demand and experience, — Cost increase for 1n-Home Aide Contracts not new participants Home based care and support • $110,204 added to match new costs,not new — Contracted Services—No change from Base participants • Interfaith Council-$75,000 • OCIM$103,915 • soltys-$50,000 ORANGE COUNTY 25 NORTH CAROLINA 2 3 Travis Myren said they track the expenses in slide #25 separately. 4 5 Slide #26 Social Services - page 216 Medicaid Recipients Medicaid Recipients by Type Since Expansion Monthly Average adding an average 247 par month since February xg e00 Lasing an average 133 per month since February 23,000 g1„939 2ZOW. 20.000 2006E 10-M 20020 20.252 20.360 20.362 21,D00 se.84 2Q567 1e,Dw ty; 17.E "ifi.367 16,367 1&516 15.000 15,f100 13,575 13,580 78 Q: 13,000 a f0,000 11.D00 g 9,D00 5A00 7.000 — — 5.000 rp'� 'K0 It a g1 ,9 Nor-23 0-23 J-24 Feb-24 Mer-21 Apr-24 G'- �+ Mpliri5 •Eip .I- •Exktlrg T.W Medi—d Total of 3,253 residents added due to expansion ORANGE COUNTY 26 NORTH CAROLINA 6 7 Travis Myren said they expect about 5,000 people to be added to Medicaid. 8 9 20 1 Slide #27 Social Services - page 216 Households Receiving Food&Nutrition Services Average Number of Children Served per Month by Child Care Monthly Average Subsidy 10,000 Wo 749" 726 ]� 9.000 700 700 a.Dao 63Q 615 M 616 fi18 600 7,000 5.$95 6.W4 3 6,Br3 6.05 5.932 5,81E 5.7% S.fi9D 5,600 sm 6'000 5.151 5.D74 4,973 5.000 4.81 .. -00Q AADO 300 3,000 200 2,000 100 1,000 M1:L' •� r` r v a ,g�• a g Apra ,� �p,{r� �n �a-q ORANGE COUNTY 27 NORTH CAROLINA 2 3 4 Slide #28 Non-Departmental Appropriations - page 193 Community Centers-five percent(5%) Increase from FY2023-24 Rogers Road Community Center Total $105,138 Cedar Grove Community Center Total $108,671 Efland Cheeks Community Center Total $106,297 — Social Justice Reserve • $200,578 total • $13,091 increase from FY2023-24 ORANGE COUNTY 28 NORTH CAROLINA 5 6 Commissioner Richards asked about the performance measures for childcare subsidies 7 in the Department of Social Services. 8 Nancy Coston, DSS Director, said it is important to understand that most child subsidy 9 funds do not show in the budget because it is only showing the county dollars, but the federal 10 budget increased. She said there was a decline in demand and now that is going back up. She 21 1 said that one of the reasons to pay the parent fee is to get parents engaged. She said they 2 estimate that $6,000,000 of those payments go directly to providers. She said that the 3 commissioners only see the fees charged for that but that the bulk is federal dollars. 4 Commissioner Richards said one focus area is enhanced programming for at-risk youth. 5 She asked if there is a measure for that or how many youth are being served. 6 Nancy Coston said that one position has been charged with trying to get with all the 7 different non-profits and pieces of youth programming. She said they want to target the funds to 8 make sure they are coordinated to get to the kids that are most at risk. She said she thinks there 9 must be some baseline work because they are meeting kids all the time that don't appear to be 10 engaged in anything. 11 Commissioner Richards said she had the same question with Alliance programs. She 12 said that it looks like everyone has the same goal but are we leveraging and getting the results. 13 Nancy Coston said that they've identified groups that are at risk, but they have to work on 14 all of the different groups to determine who might be served and who might be left behind. She 15 said that they really want to try to get ahead of that. 16 17 Slide #29 Board of Commissioners - page 79 No change to net County costs • Did not conduct base budget alignment or conference and training —C—t—posted width two weeks ———Tar¢er ———P.J.ad 100% ___ ————————— ————— ——— ——— ————————————— ————— ----"' , ♦ 9B% — 47sc 3 $ 92% 90sc c" Goal:100%of contracts pasted to document management software within two weeks of completion saw is seas s.x ana sac l g�ti� 4 _e 41 I -e *1 _ ,g�R �y �� �~ �~Ot ,p�0'� $� 4~,�+�9� �9a 41 �A 4y 4 e �$M1A,y_P _e d'" ig� � 4 41 41 41 � 18 19 Travis Myren said any department headed by an elected official did not have a base 20 budget reduction. 21 22 22 1 Slide #30 Board of Elections — page 81 Voter Registrations Processed 90,000 a0,000 7.— 78'0W 7o,o0n — Reduction for fewer elections-$157,449 60.000 ss22a. 50,000 40,00u 30851 30.409 — Battery backups at Election Sites-$30,000 30,000 23,865 9,70s 21,000 — 20,000 19,257 • Consistent with resiliency goals in Climate Action Plan 10.000 Funded with County Capital Reserve - 6 1a }%SH M1 — Reduction in revenue due to no municipal elections in FY2024-25-$91,750 Absentee Ballots Processed ao.000 35,035 35,000 30,000 25,000 20,000 ss,ma ls.0oo 0,000 5259 5,394 11] 653 665 415 iYtOlfl6 M01611—IN 12] 1 MOl>]0 1.—--31 MeT]-rr rvze;y2e M01425 30 roi ee�r 2 3 Commissioner Hamilton said she'd met with a community group that expressed concerns 4 about security during elections. 5 Rachel Raper, Board of Elections Director, asked if the concerns were for voters, precinct 6 officials, or everyone. 7 Commissioner Hamilton said voters and officials. 8 Rachel Raper said one way they protect voters is to work with Emergency Services and 9 open the command center so that all law enforcement and EMS partners are aware of what is 10 going on during elections. She said they also work with the Sheriff's Department and local law 11 enforcement to increase patrols around polling locations. She said they review for any patterns. 12 Chair Bedford asked if Chapel Hill puts their bond on the referendum if they would pay the 13 county. 14 Rachel Raper said a little, but it would be a small amount. 15 16 Slide #31 County Attorney — page 112 — Base budget reduction-$7,660 • Can be absorbed in litigation • May need budget amendment if any litigation occurs Legal Review Completed in<10 Days 96% 95% 94% 93% 92% 9% 90% 89% FY2021-22 FY2022-23 FY2023-2/Vroj TM24-25 Budge3ed ORANGE COUNTY 31 NORTH C-AROL.INA 17 23 1 Slide #32 County Manager— page 114 — Temporary employee and intern reduction- — Arts Commission and Eno Arts Mill $27,559 S22,886 increase in Eno Mill and State grant revenue • Accept$25,000 donation from the Arts Alliance • Moves Grants and Operations Coordinator to more — Operating budget for Strategic Planning stable funding-$42,944 net after donation Manager-$10,000 Expenses funded through occupancy Tax Currently frozen but may proceed with recruitment for summer work—Strategic Plan Performance Measures — Climate Action Plan Initiatives $30,000 Central Pines grant support • $3,500 For Electrify program with Central Pine $17,669 for advertising,energy efficiency kits, education,training materials • Funded with Climate Change Mitigation Project Leaves$525,000 for grant awards ORANGE COUNTY 32 NORTH CAROLINA 2 3 Vice-Chair Greene read some of the highlights and accomplishments made by the Arts 4 Commission in the previous year which were included in the recommended budget document. 5 6 Slide #33 Register of Deeds — page 209 — Slight inflationary increases$2,300 • Credit Card Fees,Postage and Office Supplies Register of Deeds Revenue 53.500A00.0� s�,}za.em.2e 53.000.000.00 $2.690.0W-00 s�.z5�.cxse sx s re 4w 90 U.000W.00 51,9i0,93i.1] s,.e6,mg n2 31.907297.53 32. 02 S1.gB7.pop 00 S1.96700 00 a+.W.Woo S1,001D,000A0 S600.0o0.00 EO.pO 2017 20ta 20:5i .• 2023 2024 P.J. 2025 M..^.I, �1 ORANGE COUNTY 33 NORTH CAROLINA 7 8 9 10 24 1 Slide #34 Tax Administration — page 227 Printing costs associated with revaluation- $36,054 • Funded with County Capital Reserve — Revenue from Towns for collecting property taxes and stormwater fees-$79,740 • Based on 0.5%of amount collected Rate is under review for potential proposed change for Board consideration ORANGE COUFUI NTY 34 2 3 4 Slide #35 General Government • Assessed Home Value by Tax Jurisdiction -- Based on 2021 Revaluation — NCDOR notice that median sales assessment ratio 63.9%at the end of 2023 Jurisdiction #of Qualified 2024 Median Assessed Median Sales Price Assessed Value as Sales* Value %of Sale Price Carrboro 491 $396,700 $582,000 68% Chapel Hill 1,165 $451,750 $660,000 68% Durham 0 $234.300 NIA NIA Hillsborough 538 $270,250 $437,000 62% Mebane 525 $251.100 $375,000 67% Unincorporated CC 4,634 $269,700 $465,000 58% ORANGE COUNTY 35 NCIRTH C;AROTANA 5 6 7 8 25 1 Slide #36 Asset Management Services — unlitycosts page 75 $`°°°°a° e,aBB,OBo f,,9BB.000 — Increased cost of utilities s,,200,0og btu • S193.000 electricity ss,000,00o • $22,053 water S00000 • $53,655 natural gas sS ROM 52DBPB0 — Maintenance Contract Increases :o r.Z&17 FY20,r.1e FYal&10 FT2010.20 FT20202,FT2021.22 FT202 M FY2028-a FY2024-25 • $125,000 for generator inspections,fire sprinkler P.4 inspections,HVAC control support •FLECTRCRY mWATeR .M%PALQ0s • Monthly inspections of fire extinguishers,emergency lighting,exit signs %of Work Orders Completed within Time Standards Bo% Tn: — New building operating costs for Southern M Branch Library and Skills Development BOW I Center W% • $238,189 total cost;$146,303 County share 40% • Custodial services,utilities,building operations 9d* 2de6 0% 36 FTM1,22 FY2022-23 F1202324 Prop F12024-25 Budgeted 2 3 Chair Bedford asked if Asset Management has a plumber. 4 Travis Myren said no. He said that the county doesn't have skilled trades employees and 5 work is done on a contractual basis. He said that landscaping is usually done by their staff. 6 Alan Dorman, Interim Asset Management Services, said they have an HVAC technician. 7 Commissioner Fowler asked why completed work orders were so low this year. 8 Travis Myren said the HVAC technician position has been vacant for a long time and that 9 contributes to the number of work orders that haven't been closed. 10 11 Slide #37 Community Relations — page 103 — Budget alignment reduction-$3,300 Social Media Outreach Metrics 5.000 4.500 4p00 3.500 IWO 2,500 2.000 1.500 1.000 500 2021.2022 Actual 2022.2023 Actual 2023-2024 Budget 2023.2024 Plajected 2024.2025 Budget oa—Facebk —Inalag— —Y-Tub—b—b_ —Newalell—bsc b- 37 ORAoR H cA COUNTY 12 26 1 Travis Myren said of the social media metrics on slide #37 that Instagram is the highest 2 gainer, but Facebook remains the most popular. 3 4 Slide #38 Finance and Administrative Services — page 155 — County contract for telephone services- $125,00D Electronic Payments as Percentage of Total Disbursement 9D% — Temporary and Contract Services increase to 30% 76.5% complete critical functions during audit 70% workload surge-$51,946 6M eo.ox 50% 40% $0% 20R5 1{1% 09L FV$1-ZZ FY$2-23 FV23-24 PrpJ FY24-758ud981 ORANGE COUNTY 38 NORTH CAROLINA 5 6 7 Slide #39 Human Resources — page 176 ANNUAL TURNOVER RATE 2$00% Department budget realignment-$41,230 200M 1 S.M% Employee wages and benefits Four percent across the board wage increase +a-an% 6.0% • Five percent increase for health insurance,no increase to employee contributions o FY17-10 FY1&19 FY1QQ9 FY20.21 FY;1.22 FY22-23 FY23-24 FY24-25 P.J. 9udy.! • Seven percent retirement contribution increase for general employees and six percent for law enforcement YEARS OF SERVICE Living wage increase from$16.60 to oto s 6to to 11 to15 16to20 2110 25 26to3o 31• TOTAL $17.65 20.30 184 21 0 0 0 0 0 205 31.40 146 46 31 5 0 0 0 228 41.50 115 63 34 25 16 8 0 262 51.00 95 49 23 35 23 15 5 245 61.70 25 28 9 22 8 7 3 102 71+ 1 1 0 1 0 0 0 3 TOTAL 566 206 97 89 47 s0 8 1045 ORANGE COUNTY 39 NORTH CAROLINA g 9 27 1 Travis Myren highlighted the high number of employees with less than 10 years of service. 2 He said retaining employees with experience and knowledge is important. 3 4 Slide #40 Information Technology - page Service Desk 180 Complete 90%of routine calls for service within 18 hours 92% 90% 90% sox gg%s, 67% 67% Software subscriptions, maintenance and W% licensing-$456,255 GA% 74% 1 7�x 7z% 2021-2A22 Acwei 2px2-2023 Actual 202�208i Budge[ Ya2&202a 20?A-20I58Wgot Pm)) .d Cyher-Hygiene Score 860 960 040 a20 800 750 766 759 760 748 740 720 700 660 40 FY2021-22 FY2022-1 FYX23-24 Prq FY2027-256Wg.Wd 5 6 Travis Myren said the Cyber-Hygiene Score benchmark for government is 710 and the 7 county is at about 750. 8 Commissioner McKee asked for more information about the score system and criteria. 9 Robert Reynolds, Chief Information Officer, said it is an algorithm-based score and it 10 reviews posture from internal and external networks, defense mechanisms, any recent breaches, 11 security awareness training, and anti-viral defenses. He said that the score is a subset of the 12 security posture. 13 Commissioner McKee asked how the county might go from a 750 to a 780. He said that 14 the county is under attack all the time. He said this concerns him more than anything else. 15 Robert Reynolds said he agrees with the concern. He said the numbers will ebb and flow. 16 He said the art is to keep the ebbs and flows as constant as possible. He said that could be an 17 updated firewall patch, patching of endpoint devices, all of that is taken into consideration and 18 that is how the number is developed. 19 Commissioner Portie-Ascott asked how the reduction in training affects the department. 20 Robert Reynolds said he has planned for the possibility of getting training at low- or no- 21 cost to offset any training courses that they may not be able to participate in. 22 Travis Myren said they carry cyber insurance too, but prevention is the preferred route. 23 Commissioner McKee said he appreciates all they are doing because it is on the news 24 and there are entities that have had devastating attacks. 25 26 28 1 Slide #41 Animal Services — page fig Animal Control Responses 1pppp 9,00p — Animal Control Revenue—($76,540) 8'0e0 7.DW 6,10 6,179 6,024 9,961 5,M2 Services provided to Townson a cost recovery basis 6om s,ssp a,asa e 9.OeD rem-3.90p Increase cost of supplies-$7,911 d,aea Animal Control equipment-$3,045 1,ppp Funded with County Capital Reserve 1DOi316n�ov�ss rxoaslsrrmwl7Plp17.16n�osal9Nm�xonaomxlRxu:.uwaour3yx.wmer2s cra ewwt Subsidized Spay and Neuters s00 898 rpa 600 Sop 45 6 47i Soo 4W 91B 300 20p 10p — 0 rrxMBt7 rr20+7.�8 FrxM8+9 Fv20+420 Fr202h4+ Fr20t+•Y2 Fvx02x33 FYZQx3•�d FrxOt+dS 4' as e 2 3 Travis Myren said they provide animal control services to the towns. 4 5 Slide #42 Animal Services — page fig Animal Shelter Admissions Lure Release Rates zM 120% i,6W 100%86 96% 93%-439E'-93 3,60D 1.414 1 M 1Aa3 S6% S7% S7% 90% 909E _' -- 1961.232 1,7A3 zx5p 1x�0 An __HJ% eavc 9x% 9x% LxP4 1.3 1.I51 79% 80% 81% 92% 1,2V 1'� 1'}r '�� Cats fip96 +Cats 1,g19 Sep a51 --Epos: �pogs 812 �othn 40% �plher bop . a00 2p96 x00 . 0% $ $ - 'P ry 'G 9 qya' ORANGE COUNTY 42 NORTH CAROLINA 6 7 8 9 29 1 Slide #43 Cooperative Extension — page 107 Farmers recieving sustainable agriculture technical assistance and — Adds 20% Livestock Agent participating in field days Reimbursed by Durham County-$17,000 70 ea w sa Farm Technician for Breeze Farm Incubator- so $18,000 ,q w • Funded in Article 46 Sales Tax W 20 Contract Personnel Budget Alignment— 70 ($10,250) ° FT2027-Z2 FY10Z2-23 FY2023�2024 Prod Fv]n7a.75 F3un9 • Pays university for Cooperative Extension staff Resident Incubator Farms FY21-22 FY22.23 FY23-24 FY24-25 Notes Humble Umbel Successful full-time operation,6 employees,seeking to purchase a farm Full Circle Flowers Resident farmer 3 years,leased a farm site,successful full-time operation Slow Burn Startup and growing Monks Produce Startup and growing Viriditas Starting July 1,2024 Total 2 4 3 4 2 3 4 Slide #44 Recreation Program Enrollments Department of Environment, g,101 �1g Agriculture, Parks and Recreation 80°° — page 126 5,000 — Recreation Fee increases 4,DOD _ 3757 • Many not adjusted since 2009 3,000 - • Average 22°I increase across all Recreation Fees • Increase in expense$48,368;offset by$52,030 a,oua Increase In revenue 1.000 — Higher enrollments and expansion of FY2020-21 FY2021-22 FY2022-23 FM23-24 ProieMd FY2024I5 Budgeted Recreation Programming Recreation Division Cost Recovery Expense and revenue increase of$34,138 sax s2.7x • Adding programs for yoga,golf,tennis,and chess 4aox sox — Increase in Park Facility Rentals—$13,440 40% Blackwood Farm Park Sox Fairview Park 9. David Price Farmers Market Pavilion '0X lox 44 5 MOM21 FY2021.22 FY2022.23 FY2023.24 Pro*cted FY2024-25 Buded 6 7 30 1 Slide #45 Department of Environment, Agriculture, Parks and Recreation — page 12s Recreation Fee increases • Many not adjusted since 2009 Average 22%increase across all Recreation Fees • Increase in expense$48,368.offsel by$52,038 increase in revenue LB,-.-bef" City of Town of Orange Orange Durham Chapel Hill Alamante County Iredell County (proposed) �qu[rsnt] 530/haIt day Res. $30-105 Res. $35-50 Res. $30/4 hours Res. 545/all day Res. $25/half day Rrs. Shelter $7Sd00' $45-120Non-Res. $Sfi-SO Nan-Res. $40/4 hours Non-Res. $40/all day Res. Rental Perday $15/hr-$100/day 535/half day on-Re. $30/half day Non-Res- 5501a11 day Non-Res. $45/all day Nan-Res- Vendor Fee $25 $25.35 550, 575' 575` 525/boath 520/booth $100deposit, Vendor fee via Vendor fsevia FNote: $50 shelter Community Arts Vendor fee via Environmental deposit Environmental Health Health and Culture 45 2 3 4 Slide #46 Department of Environment, Agriculture, Parks and Recreation — page 12s Hillsborough Orange county OC Sportsplex Christian New Hope Camp Master's Garden orange Orange Schools {Artposedy iClrrrenq Academy $231/month plus $3221month plus $2251month plus $225/month plus Atterschool additional additional additional $232/month additional $160/month $125/month registration fee registration fee registration fee registration fee Ti&Tau Dream Catchers OC Sportsplex Master's Garden Orange Orange (proposed) [Current} $275/month plus $475/month plus $5071month plus $375/month plus Preschool additional additional additional additional $190/month $155/month registration Fee registration fee registration fee registration fee ORANGE COUNTY 4'i NORTH CAROLINA 5 6 Commissioner Hamilton said she has concerns about how fee increases impact the lowest 7 income residents. She asked how fee increase decisions are made keeping that in mind. She 8 said that she understands the need to adjust fees. 31 1 Travis Myren said one way to track is to monitor enrollment figures to determine if fee 2 increases are affecting enrollment numbers. He said they can monitor that and if they are tapering 3 off, they could perhaps attribute that to a fee increase. 4 Commissioner Hamilton said that also depends on how many children are in the family 5 that determines the impact. 6 David Stancil, DEAPR Director, said that the county is typically the low-cost provider. He 7 said that they have done some fee increases over the years. He said they typically do a market 8 analysis and the projected value. He said that they are well under the charging rates from other 9 providers. 10 Commissioner Hamilton said she wants to make sure that pre-school and after-school are 11 given priority over other recreational programs. She asked that staff pay attention to that. 12 Travis Myren said none of the programs are means-tested either and that would be the 13 other way to get at the population service. 14 Chair Bedford said there are some scholarships available through DSS. 15 Travis Myren said they aren't analyzing the ability to pay when they provide scholarships 16 to DSS clientele. 17 Commissioner Portie-Ascott asked what the 4% reduction in base operations equates to. 18 Travis Myren said that is based on what they had been spending over time and it was an 19 accumulation of different line items where the underspending was occurring. 20 21 Slide #47 Small Business Grants Economic Development — page sa 134 51 su �7 ax 40 36 37 31 3t 47 x6 — •nppfl=ip — Department costs funded in Article 46 13 App,.,*d m 29 — - - Overhead cost increase to General Fund- $70,025 a a — +xm}o rraoeo-]i moss-x mo1-]innw+ eno:l,xe nd n=oesse�t Agriculture Enterprises Grants w xs xs za 16 17 x7 IS • pgieaeianr ]3 11 AP W vmd 10 10 10 5 22 47 0 MOu}10 F110Q0.11 /YlLt1,t1 PfSY2-11 MuY /v1011-S1 k0�f1NQ411h�e 23 24 32 1 Slide #48 Economic Development - page 134 Occupancy Tax revenue increase-$273,909 • Average daily rate increasing by 3.4% Visitors'Bureau repayment of pandemic related General Fund loan-$224,000 Leaves Visitors Bureau fund balance at$647,416 or 21%of budgeted expenditures occupancy Tax Revenue History s2.sov ovv slnes,ovv 52,i26,700 ��� s1.9ze 97v 51,d77,559 51,d92,194 51,SB1,74S 53,671,718 "MIA" 51.500.000 SL1d7,530 48 FY7015.16 FY2016-17 FY1017.16 FY7019.19 FY2019S0 n'1020•21 FYlfl21.22 FY2012-29 FY2029.24 Prcj F71Q24.256udg! 2 3 4 Slide #49 Article 46 - page 73 Total Projected Collections-$6,391,998 Split between Economic Development and Education Economic Development-$3.195,999 Education-$3.195,999 — Education allocation determined by average daily membership less Charter students Chapel Hill-Carrboro City Schools-$1,903,941 • Orange County Schools-$1,232,058 ORANGE COUNTY 49 NORTH CAROLINA 5 6 7 8 9 33 1 Slide #50 Article 46 Sales Tax — page 73 Debt service on infrastructure $995,981 Actual projected debt service Incentives $584,506 New funding for Incentives Piedmont Food and Agrlcultural Processing Center Audit $10,000 New funding for audit Collaborative Outreach $60,000 Funds available to Towns Agricultural Grants $157.500 $7,500 increase from FY2023-24 Bu si ness I nvest me nt G ran ts $173,250 $8,250 increase form FY2023-24 Agricultural Summit $634 Operating costs to host annual summit Breeze Farm Contribution $15,000 Same as FY2023-24 Durham Tech Promise Scholarships $200,000 Same as FY2023-24 Durham Tech Back to Work Initiative $100,000 Same as FY2023-24 OC Farm App—Maintenance Fee $3,900 $300 increase from FY2023.24 Chamber Dues $13.100 Dues to Chapel Bill Carrboro Chamber ORANGE COUNTY 50 NORTH CAROLINA 2 3 4 Slide #51 • Article 46 Sales Tax — page 73 Economic Development Dept.Budget $547.893 Operating costs for department Counly's 75%share of AgricuIlural Economic Development $91,500 Actual position cost—remaining 25%paid by NC Position State University Part-Time Breeze Farm position in Cooperative Extension $18,000 Position to maintain equipment,assist farmers Department and contributeto horticulture projects Chapel Hill Chamber Contract for Community Advocate $30,000 Pending Board action on June 4 Arts Festival—Uproar $45,000 Planned Arts Festival in Summer of 2025 Durham Tech Small Business Program $70,000 Same as FY2023-24 DTCC Apprenticeship Coordinator $8.755 $506 more than FY 2023-24 Research Triangle Regional Partnership $51.000 Membership dues DTCC Innovation Hub $20.000 Same as FY2023-24 TOTAL $3,195,999 ORANGE COUNTY 51 NORTH CAROLINA 5 6 Travis Myren said this slide is where the part-time technician working at Brees Farm is 7 shown. 8 9 34 1 Slide #52 Article 46 Sales Tax — page 73 Recommended Use of Resem Funds Amount Notes Innovation Center—Launch Inc. $73.500 Same as FY2023-24 Uproar Arts Festival $15,000 Incentives $712,150 Provides incentives for Mad Iina,AD,and Wegmans Agricultural Summit $3,886 Economic Development Department Operations $72.000 8%reduction from Base TOTAL $876,536 Starting Balance $1,860,362 $1,161,743 $44%,593 $453,840 $17,860 $185,115 New Funding $584,506 $850.000 $850,000 $850,000 $850,000 Planned Incentive Payments $698,619 $1,296,656 $845,753 $1,285,980 $682,745 $655,877 Ending Balance $1,161,743 $449,593 $453,840 $17,660 $185,115 $379,238 ORANGE COUNTY 52 NORTH CAROLINA 2 3 Commissioner Fowler asked if targets for incentives that were paused during COVID are 4 back on track. 5 Chair Bedford said some of the jobs, personal property values, and those incentives were 6 based on those factors. 7 Travis Myren said that to qualify for the incentives, you must create the value that has 8 been promised. He said all the firms that currently have incentive agreements are meeting those 9 benchmarks. 10 Commissioner Fowler asked if there is a certain amount of fund balance that the visitor's 11 bureau is supposed to have. 12 Travis Myren said the Board has a policy or goal of 15% but that is not a commissioner 13 adopted policy. 14 Commissioner Fowler asked what they might use the fund balance for. 15 Travis Myren gave an example of something that would cause conferences to tank, they 16 would pull money out of fund balance to promote Orange County as a conference destination. 17 Commissioner Fowler asked if there was fund balance in COVID. 18 Travis Myren said no. 19 20 35 1 Slide #53 Fleet Services — page 162 Fleet Services Cost Increases 51,400,000 — Reduction in diesel fuel costs-$74,990 s1 � • Based on lower cost per gallon — Reduction in vehicle leases-$31,104 • Leases that are bought out as part of the CIP 880g000 — Operating cost increases Vehicle maintenance-$64,000 SrAO 000 Towing sery ices-$1 p,000 • Supplies-$8,000 S400,000 • Car washes-$29,280 Sz00,oao h-101bil ir2011-i8 9r201&l9 rY1019-70 M070.21 rr207 1-)t rr2021-17 rr10]3-24 h707a,25 viol e�ege� ■Vehicle Maintenance ■Gas&Oil ■DieseI Fuel ORANGE COUNTY 53 NC31i-1-H C:ARIDL1NA 2 3 Travis Myren said that diesel fuel costs have gone down by about $75,000. He said they 4 are also buying leases that are coming due and they can take those expenses out of the operating 5 budget. 6 7 Slide #54 Planning and Inspections Erosion Control Revenue 7argat 80°/•Cost Recovery in FY2024.25 fib%In FY2022-23 — page 204 s600,0DO $,�.377 $500.0W 54e4.W0 a4ae.eea EdU4,000 — Fee increases-$110,000 revenue &400000 - s74212a • Not updated since 2011 _42e3.483_ E28$.100 6s10,470 EsoO,We --- - • Subdivision Fees to reflect#of Cols and level of review • Home Occupatiom from$90 to$2t]0(last amended 1997) $�0,000 • Eroslon Control ReIrlspectien Fees-S500(currently $100,000 absorbed by county for unlimited site visits) _ FY17-18 FY1818 FY1320 FY20-21 FY21-22 FY22.23 FY23-24 FY24-25 PM Budget — Scanning project of files-$35,000 • Funded with County Capital Reserve Tnspections Revenue • Brings Planning archives to standards established Target 82%Cost Recovery in FY2024.25 by land Retards&Environmental Health 87%in FY2022-23 P1,8W,000 E1,405.313 E1,381 E1,400.0o0 57,+96.4W St239.93051,236,892 - - Inspection Fund E,,2o0.00o E,.,79.563 a+152586 Increase fees$n average of 10%-$90,000 E1.p00.000 • Commercial Plan Reviews change from$150 t�aa n0o minimum to$175 88W,000 • Grease Trap Installation Inspection change from $11010$125 Cast recovery 82M000 FY12.18 FY18.19 FY19-20 FY20.21 FY21-M FY22.23 FY23.24 FY24.2s 54 Pmj Budges 8 9 Vice-Chair Greene asked why there isn't full cost recovery for Erosion Control and 10 Inspections. 11 Travis Myren said that people are paying but the total cost and revenues collected are 12 different. He said that it must be balanced. 36 1 Commissioner McKee asked about home occupations and the jump. He asked if there is 2 a permit to open a home occupancy. 3 Cy Stober, Planning and Inspections Director, said that the fee is for everything from tax 4 accounting, hairdressers, very small lumber yards, or some other activity. He said it doesn't 5 include at-home daycares. He said that for a major home occupation, you must go through a 6 development review process. He said that it hasn't been updated in 30 years. 7 Commissioner McKee asked if the fee is a one-time cost. 8 Cy Stober said that it is a one-time fee unless they want to change the use. 9 10 Slide #55 Planning and Inspections — page 204 Number of Building Permits Issued Field Inspections per Day 1200 90 1040 1047 80 70 1000 tftM 79 800 W 61 SO 48 800 40 400 30 20 200 1g — o B FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 FY1117 FY1119 FY1&19 FY19-20 120.21 111-22 122-23 I.-. >:.-. Praj Budget Pro] Budget �1 ORANGE COUNTY 55 NORTH CAROLINA 11 12 13 Slide #56 Solid Waste — page 220 — Solid Waste Fund in strong financial position 2023 Audited Unrestricted net position-$9.7 million or 69.4%of operating expenses Solid Waste Revenue Sources — Reduction in Solid Waste Program Fee ��xrges,cr5e v;ces • Outside of Mebane-$142 to$i 38 per parcel a% • Inside of Mebane-$94.72 to$92.07 • Causes a reduction in revenue of$156,980 Un011 Fee, a% Programs Foe 85% — Internalized curbside recycling services beginning in FY2023-24 Ea.InpFngs Allows reduction of contract expenses by$787,088 OR,er Revenue 4% ORANGE COUNTY 56 NORTH CAROLINA 14 37 1 Commissioner Fowler said there is a plan for zero-waste. She asked if the fund balance 2 would go towards that plan. 3 Travis Myren said it is restricted and can't be used for general fund related items. 4 Robert Williams, Solid Waste Director, said the enterprise fund/solid waste can be used 5 for certain items when they are short in their budget, so they do not have to borrow from the 6 general fund. He said it can be used for facilities as well. He said that unrestricted funds can be 7 utilized and there have been some new rules that have come out that require attention and he 8 said the fund balance will likely be used for that. 9 Commissioner McKee expressed appreciation to the department for finding a way to 10 decrease the solid waste program fees. 11 12 Slide #57 Sportsplex — page 224 — Increase pay-back to GF to$316,000 Sportsplex Revenues servo.°°°oo aa.m% 7o.m% ss.mo.aoaon so.w% 50.m% s4.W%.W00 40.ao% 3am% ss.odo.aeo o0 20.m% 52.mo.°m 00 St.mo,om oo -10.m% -20,m% so oo - -aam% 2017 201e 2010 202r1 2 1 2022 2023 2024 Prot 2025 eudoW r�OperatMrO Rare— —CM1e Fruit Prior Year ORANGE COUNTY 57 NORTH CAROLINA 13 14 Travis Myren said the performance revenues have changed very positively. 15 16 Slide #58 Transportation Services — page 232 OUT Division Fare and Non-Fare Revenue 52,5m,Om — Increase in transit tax proceeds for transit operations-$609,586 s1.3oo,00a 1y.1sz � — Bicycle and Pedestrian Plan sl.°m.000 IL12 435 , rg 1 — Total cost-$250,000;$50,000 County share 1 an 1,337,357 1,26L,S64 1. 5390,Oo[i s9g,998 826, 9 — Temporary staffing for transit services-$48,048 L HN17.12 FY2018-19 FY20L9 W H2020-21 FY2D21-22 FY2022-23 H2023.24 FY2024-25 Pra]. eudgN New transit software and engineering services- $50,000 OUT Ridership 7o,Om e2,000 60,Om— Transit services to County departments- so mof1w $1 2,000 Aging,Social Services,Criminal Justice Resource 40•0°° Department 3o,000 zo,000 — Orange Grove Sidewalk project design and ' Transportation Dashboard-$46,000 58 FY2017-22 FY201E-19 FY20L9-20 FY2020-21 H2021-22 FY2022-a HM23-24 F W2425 17 1 Prof, ewger 38 1 Travis Myren said there is an increase to the transit tax. He said that they receive 2 reimbursement for services like mobility on demand. He said that they are also recommending 3 $50,000 to offset the cost of a bicycle and pedestrian plan, temporary staffing, software, and 4 additional services to county departments. 5 6 Slide #59 FY2024-25 Recommended Budget • Questions? ORANGE COUNTY 59 NORTH CAROLiNA 7 8 Chair Bedford said the Durham Chapel-Hill Metropolitan Planning Organization 9 (DCHMPO) adopted the 70-corridor study earlier in the day. 10 Commissioner Fowler asked a question about on page 187. She said there is a request 11 for funds for trails planning but the County Manager did not recommend any funding. She asked 12 if funds could be used for that. 13 Travis Myren said it was coming from existing funds this year so that is why. 14 Commissioner Portie-Ascott asked if the county spends the social justice fund down each 15 year. 16 Travis Myren said they typically don't spend it down each year, but the $13,000 17 recommended is new but the base is the continuation. He said that is used but not always spent 18 down to zero. 19 Commissioner McKee said one reason not to spend the social justice fund down is to have 20 funds there in case something pops up. 21 Chair Bedford said there was one really cold winter and there was a budget amendment 22 so that they could help people fund high electricity bills. 23 Vice-Chair Greene said those examples came up during the year. 24 Chair Bedford said there is a balancing there too. 25 Commissioner McKee said they've used it to help in a particular area. 26 Chair Bedford reminded the Board to submit budget amendments to the County Manager 27 by 5 pm on May 29, 2024. She said there is a budget public hearing on Thursday, May 30 at 28 Southern Human Services Center. 29 Bonnie Hammersley said that at the budget public hearing she will list all of the 30 amendments that have been submitted. She said on June 6, the Board will vote on those 31 amendments and approve an intent to adopt resolution. She said each person will go over their 32 amendments and explain why they have requested them. 33 Chair Bedford thanked all the staff in attendance. 34 39 1 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 2 adjourn the meeting at 9:21 p.m. 3 4 VOTE: UNANIMOUS 5 6 7 Jamezetta Bedford, Chair 8 9 10 Laura Jensen 11 Clerk to the Board 12 13 Submitted for approval by Laura Jensen, Clerk to the Board.