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HomeMy WebLinkAboutAgenda - 11-15-2005-5li ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 15, 2005 Action Agenda Item No. 5- i SUBJECT: Approval of County Capital Project Ordinances DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1, County Capital Project INFORMATION CONTACT: Ordinances (Under Donna Dean 245-2151 Separate Cover) PURPOSE: To approve County capital project ordinances for fiscal year 2005-06.. BACKGROUND: On June 21, 2005, the Manager presented his recommended 2005-15 Capital Investment Plan (CIP) for the County as well as both School systems. While the Board discussed the plans during budget deliberations throughout June, there were a number of capital and debt related matters that the Board chose to discuss further at a fall 2005 work session. To that end, Commissioners approved some Level 1 county and school capital projects for fiscal year 2005-06 on June 23, 2005 and delayed action on other capital matters until fall 2005. Many capital project ordinances approved by the Board in June did not involve new funding appropriations but merely extended the project timelines through June 30, 2005. Other projects received new funding for the current fiscal year, and the County, along with each school system, needed funding appropriations in place in order to accomplish work during summer 2005, At their regular meeting on October 18, 2005, the Board of Commissioners approved all remaining Chapel Hill-Carrboro and Orange County Schools' capital project ordinances for fiscal year 2005-06. Remaining County capital project ordinances were also prepared and presented at the October 18 meeting, but Commissioners had questions about some of the ordinances and asked staff to review and confirm funding allocations for County projects for fiscal year 2005-06, The Budget staff has completed the review and the Budget Director has confirmed that the County project ordinances being presented at this time accurately reflect the current fiscal year allocations for Level 1 projects in accordance with the amounts approved by the Board at its September 13, 2005 work session. As a point of clarification, in accordance with the Board's adopted School Planning and Funding Policy, Level 1 projects are those that involve a relatively small scope of work, while Level 2 projects include those projects that require several phases to complete. Staff will bring back capital project ordinances for Level 2 school and county projects at the appropriate times over the life of the major projects. Examples of Level 2 projects include OCS Gravelly Hill Middle School (formerly OCS Middle School #3), CHCCS High School #3, Justice Facility and Orange County Satellite Campus of Durham Technical Community College. 2 With regard to County owned vehicles and equipment, the County has historically funded those through its ten year Capital Investment Plan (CIP). Examples of the types of purchases made with annually appropriated monies include replacement of some portion of the Sheriffs vehicle fleet and Emergency Services vehicles, including ambulances, as well as replacement of other County department vehicles and major equipment (not including Information Technology-related equipment). As a complement to the County's Environmental Responsibility Goal and energy conservation measures, staff is currently updating the Vehicle Replacement Standards to ensure that future vehicle purchases are in accordance with Board adopted goals and policies, Over the next months, staff will work with individual departments to explore various options for meeting departmental equipment and vehicle needs, The Manager will approve all individual vehicle and equipment purchases before the items are ordered. At this time, staff anticipates the need to pursue funding arrangements that include athirty-six month period and another for a period of fifty-nine months, The life expectancy and cost of the equipment or vehicle would determine the length of financing, FINANCIAL IMPACT: The first two pages of Attachment 1 of this abstract, summarize the annual appropriation for each Board approved capital project ordinance for the current fiscal year, Individual capital project ordinances (included in Attachment 1) provide additional funding details related to each project's funding source along with expenditure budget details, RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached County Capital Project Ordinances.