HomeMy WebLinkAboutORD-2024-021-Approval of Budget Amendment #11-D for Perry Hills Mini-Park Project 1
ORD-2024-021
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 18, 2024
Action Agenda
Item No. 8-y
SUBJECT: Bid Award — Perry Hills Mini-Park Project and Approval of Budget Amendment
#11-D
DEPARTMENT: Environment, Agriculture and
Parks & Recreation; Finance
ATTACHMENT(S): INFORMATION CONTACT:
1. Bid Tabulation Dave Stancil, 919-245-2510
2. Master Plan Marabeth Carr, 919-245-2516
Jovana Amaro, 919-245-2651
PURPOSE: To:
1) Approve the construction contract with McQueen Construction Inc. of Rougemont, NC for
the construction of the Perry Hills Mini-Park project;
2) Authorize the County Manager to execute the Agreement, subject to final review by the
County Attorney, and any subsequent amendments for contingent and unforeseen
requirements up to the approved budget amount on behalf of the Board; and
3) Approve Budget Amendment#11-D to transfer$130,000 from the Twin Creeks Park capital
project to cover the additional costs needed for the project.
BACKGROUND: In 2022 and 2023, the Board of Commissioners approved funding totaling
$180,000 within the Capital Investment Plan for the development of the Perry Hills Mini-Park, a
1.8-acre parcel in the Perry Hills subdivision between Efland and Mebane on US 70 West.
Between fall 2022 and summer 2023, four (4) community meetings were held with Perry Hills
residents and other interested parties to develop a Master Plan with desired amenities for the site.
The scope includes constructing a small picnic shelter; basketball goal; swing sets; open play
grass area; a natural surface loop trail; and an area for a future play structure. It also includes a
small parking area along with necessary site drainage improvements. In 2023 construction
documents were developed for bidding the proposed project. In May 2024, Orange County
published an Advertisement for Bids, and on May 29, 2024, the County received three (3) bids
from General Contractors. A Bid Tabulation is attached. McQueen Construction, Inc. was the low
bidder.
FINANCIAL IMPACT: The construction contract cost to complete the work as designed for the
Perry Hills Mini-Park Project is $288,000, with a projected $12,000 in cost for testing and
associated services. Staff has reviewed existing park capital project accounts for available current
funds and proposes to move $130,000 from the Twin Creeks Park capital project to cover the
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additional costs needed for the project. The funds to be shifted to cover the additional need come
from future infrastructure activity at this park which is not currently scheduled. All of these are
existing funds within the adopted CIP. The proposed Budget Amendment #11-D amends the
following Capital Project ordinances:
Twin Creeks Park(-$130,000) - Project# 20003
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
2001 Bonds $550,000 $550,000
Interest on Investments $39,963 $39,963
Sales Tax $600 $600
Grant Revenue $429,457 $429,457
Alternative Financing $700,000 ($130,000) $570,000
Total Project Funding $1,720,020 ($130,000) $1,590,020
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Expenditures $1,720,020 ($130,000) $1,590,020
Total Costs $1,720,020 ($130,000) $1,590,020
Perry Hills MiniPark($130,000) - Project# 20047
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Alternative Financing $180,000 $130,000 $310,000
Total Project Funding $180,000 $130,000 $310,000
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Expenditures $180,000 $130,000 $310,000
Total Costs $180,000 $130,000 $310,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes,
and educational levels with respect to the development and enforcement of environmental
laws, regulations, policies, and decisions. Fair treatment means that no group of people
should bear a disproportionate share of the negative environmental consequences
resulting from industrial, governmental, and commercial operations or policies.
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ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal
impacts are applicable to this item:
• ENERGY EFFICIENCY AND WASTE REDUCTION
Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption;
3) increase the use of recycled and renewable resources, and 4) minimize waste stream
impacts on the environment.
• RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY
Assess and where possible mitigate adverse impacts created to the natural resources of
the site and adjoining area. Minimize the production of greenhouse gases.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Approve the construction contract with McQueen Construction Inc. of Rougemont, NC for
the construction of the Perry Hills Mini-Park project;
2) Authorize the County Manager to execute the Agreement, subject to final review by the
County Attorney, and any subsequent amendments for contingent and unforeseen
requirements up to the approved budget amount on behalf of the Board; and
3) Approve Budget Amendment#11-D to transfer$130,000 from the Twin Creeks Park capital
project to cover the additional costs needed for the project.
Attachment 1
ORANGE COUNTY NORTH CAROLINA
Bid No 367-005422: Orange County Perry Hills Mini-Park
DUE DATE: May 29, 2024 at 3:00 pm
TABULATIONS
CONTRACTOR NAME TOTAL BID
Mc Queen Construction, Inc. $ 288,000.00
Bar Construction Co., Inc. $ 384,000.00
Riggs-Harrod Builders, Inc. $ 379,217.00
Attachment 2
\ Trail from
Basketball Neighborhood
Area
io
Bench
Info Kios k '�;; Q
Existing Little Library
wooded
Area Grass Play PavedLU
oc
Area ° - Parking Area
Picnic Shelter N
with Grille T ......._ \ U
1 JJJJ� _ _ Q
Future Porta Potty
Play Equip.
Loop Trail L rea e 4 Swings
Bench N
w
E
S
Future
MASTER PLAN
Garden �
Area I
Perry Hills Mini-Park
6/18/2024
APO