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HomeMy WebLinkAbout2024-355-E-IT Dept-Tyler Technologies, Inc-Energov software annual maintenance AMENDMENT This amendment (“Amendment”) is effective as of the date of signature of the last party to sign as indicated below (“Amendment Effective Date”), by and between Tyler Technologies, Inc. with offices at One Tyler Drive, Yarmouth, Maine 04096 (“Tyler”) and Orange County, with offices at 131 West Margaret Lane, Suite 300, Hillsborough, North Carolina 27278 (“Client”). WHEREAS, Tyler and Client are parties to an agreement dated February 16, 2016 (“Agreement”); and WHEREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein. NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and Client agree as follows: 1. Tyler shall provide maintenance services to Client, as specified in the Agreement and Tyler’s then-current support call process, during the period July 1, 2024 – June 30, 2025. 2. Maintenance fees for the period July 1, 2024 – June 30, 2025 shall be invoiced at a five percent (5%) increase over the rates for the prior period. Tyler reserves the right to suspend Client access to maintenance services in the event Client fails to pay undisputed maintenance fees within thirty (30) days of the payment due date. 3. Maintenance services will renew automatically for additional one (1) year terms at Tyler’s then- current maintenance fees unless terminated in writing by either party at least fifteen (15) days prior to the end of the then-current term. 4. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement. 5. Except as expressly indicated in this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below. Tyler Technologies, Inc. Orange County By: By: Name: Name: Title: Title: Date: Date: DocuSign Envelope ID: B3E44681-C5BC-42D6-84C2-3A2E4C01B2B5 Group General Counsel 6/24/2024 Tina Mize 7/1/2024 Bonnie Hammersley County Manager Revised 01/24 1 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Tyler Technologies, Inc Vendor Contact Person: Tina Mize Phone: 800-772-2260 Address: One Tyler Drive City Yarmouth State: ME Zip: 04096 Department: IT Amount: $76,074.90 Purpose: Energov software annual maintenance Budget Code(s): 10315020-625010 Vendor # 48822 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 2/16/16) (Most Recent Amendment 7/1/23) Effective Date 6/11/24 End Date 6/30/25 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Robert Reynolds Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have alread y begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: B3E44681-C5BC-42D6-84C2-3A2E4C01B2B5 6/24/2024 6/24/2024 6/25/2024 6/27/2024 7/1/2024 *025$464872%1-* Invoice No Date Page 1 of 1 Ship To:Bill To: Currency Terms Due Date USD ORANGE COUNTY ATTN: CHAZ OFFENBERG PO BOX 8181 HILLSBOROUGH, NC 27278-8181 Invoice PO Number NET30 Remittance: Ord No 025-464872 Tyler Technologies, Inc. (FEIN 75-2303920) P.O. Box 203556 Dallas, TX 75320-3556 Questions: Tyler Technologies - Local Government Phone: 1-800-772-2260 Press 2, then 2 Email: ar@tylertech.com ORANGE COUNTY ATTN: CHAZ OFFENBERG PO BOX 8181 HILLSBOROUGH, NC 27278-8181 Cust No.-BillTo-ShipTo 4727 - MAIN - MAIN 06/01/2024 07/01/2024 191883 Description Units Rate Extended PriceContract Date Contract No.: ORANGE COUNTY, NC Civic Access - Community Development 1 3,150.00 3,150.00 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 Workforce Mobile 28 123.90 3,469.20 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 Advanced Automation Bundle 1 1,260.00 1,260.00 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 Enterprise Permitting & Licensing View Only Licenses (All Suites) 6 73.50 441.00 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 Report Toolkit 1 504.00 504.00 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 eReviews 1 6,090.00 6,090.00 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 Systems Management 1 14,857.50 14,857.50 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 Core Foundation Bundle 1 630.00 630.00 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 Community Development Suite - Per User 64 426.30 27,283.20 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 GIS Site License 1 3,990.00 3,990.00 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 Virtual Labs 1 12,600.00 12,600.00 01/Jul/2023 Cycle: Start: 01/Jul/2024, End: 30/Jun/2025 **ATTENTION** Order your checks and forms from Tyler Business Forms at 877-749-2090 or tylerbusinessforms.com to guarantee 100% compliance with your software. Subtotal Invoice Total Sales Tax 76,074.90 $3,646.36 79,721.26 DocuSign Envelope ID: B3E44681-C5BC-42D6-84C2-3A2E4C01B2B5 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY C 1,000,000 10UENBA4DHY NYC-011561449-09 1,000,000 25,000,000 X 27120 25,000,000 N X04/01/2024 QBE Specialty Insurance Company 1 04/01/2025 06/17/2023 19682 04/01/2025 Finn.Davis@marsh.com 10 UEN DI9897 Professional Liability/Cyber D 2,000,000 1,000,000 29424 Trumbull Insurance Company 1,000,000 X E X 04/16/2024 04/01/2024 10,000,000 Orange County, NC is included as additional insured where required by written contract with respect to General Liability and Auto Liability. X 131 West Margaret Lane, Suite 300 Hillsborough, NC 27278 Orange County, NC The Hartford 10,000 A Hartford Casualty Insurance Company CN102891976-TTI-GAWX+-23-25 Limit 10,000 04/01/2025 1,000,000 10XHUBC1DGX 2,000,000 19682 1,000,000 1,000,000 06/17/2024 10WNS88300 99 HIGH STREET MARSH USA, LLC. X BOSTON, MA 02110 5101 Tennyson Parkway Tyler Technologies, Inc. Plano, TX 75024 X X 130001996 04/01/2024 Attn: Information Technologies 04/01/2024 B Finn Davis 04/01/2025 11515 (617) 999-7893 Hartford Fire Insurance Co DocuSign Envelope ID: B3E44681-C5BC-42D6-84C2-3A2E4C01B2B5 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: 22 Boston � � � � � �� insured.� The Professional Liability/Cyber policies evidenced contain Self Insured Retentions to various perils covered. If you would like additional information regarding these sublimits or deductibles, please contact the Certificate of Liability Insurance CN102891976 MARSH USA, LLC.� 5101 Tennyson Parkway� Tyler Technologies, Inc.� Plano, TX 75024 25 DocuSign Envelope ID: B3E44681-C5BC-42D6-84C2-3A2E4C01B2B5