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Home My WebLink AboutORD-2024-017-Fiscal Year 2023-24 Budget Amendment #11 i I ORD -2024 - 017 Ul i ORANGE COUNTY BOARD OF COMMISSIONERS i ACTION AGENDA ITEM ABSTRACT Meeting Date : June 18 , 2024 Action Agenda Item No . 8 - u SUBJECT : Fiscal Year 2023 -24 Budget Amendment # 11 DEPARTMENT : County Manager' s Office ATTACHMENT ( S ) . INFORMATION CONTACT . Attachment 1 . Year-to - Date Budget Kirk Vaughn , ( 919 ) 245 -2153 Summar y f PURPOSE . To approve budget , grant , and capital project ordinance amendments for Fiscal Year 2023 -24 . BACKGROUND . Emergency Services 1 . Orange County Emergency Services has received additional grant funds totaling $ 107 , 168 from the N . C . Department of Crime Control and Public Safety related to the Emergency Management Performance Grant awards . The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program . Specifically , these funds will o towards contract services to revise the Orange Count Emergency g g Y 9 Y Operations Plan , training and education to support of emergency management and response personnel , and equipment acquisition to address response gaps . This budget amendment provides for the receipt in the Multi -Year Grant Fund , outside of the General Fund , and amends the following grant project ordinance : 1: Emergency Management Performance Grant ($ 107, 168) - Project # 71049 Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Funding $ 5691248 $ 1077168 $ 676 , 416 Total Project Funding $ 569 , 248 $ 107 , 168 $ 676 ,416 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised EM Performance Grant $ 5691248 $ 1071168 $ 6767416 Total Costs $ 569 , 248 $ 107 , 168 $ 676 , 416 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . Visitors Bureau 2 . The Orange County Visitors Bureau has received $ 10 , 000 from the Town of Carrboro to help pay for trolley rental at the 2024 Manchester City v . Celtic FC match this summer . This amendment provides for the receipt of these funds in the Visitors Bureau Fund , outside of the General Fund . 3 . The Orange County Visitors Bureau fund requests to appropriate an additional $ 200 , 000 from fund balance to provide for a projected overspend in full time staffing costs . This will ensure the fund can cover all staffing costs within budget . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with these items . Solid Waste 4 . The Solid Waste Department has contracted with Gershman , Brickner & Bratton , Inc . (" GBB " ) for the completion of the Path to Zero Waste Plan that would move the County toward "Zero Waste " by 2045 . To implement the plan as directed by the BOCC in January 2024 , $ 557000 is needed for additional tasks and presentation of the Path to Zero Waste Plan . This amendment appropriates the use of $ 55 , 000 in fund balance in the Solid Waste Fund and increases the authorization in the Solid Waste Replacement and Renewal Fund by $ 55 , 000 . Solid Waste Comprehensive Plan ($55, 000) = Project # 35001 Revenues for this project . Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Transfer from Solid Waste Fund $ 3001000 $ 55 , 000 $ 3551000 Total Project Funding $ 300 , 000 $ 55 , 000 T $ 355 , 000 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Project Expenditures $ 3001000 $ 55 , 000 $ 355 , 000 Total Costs $ 300 , 000 $ 55 , 000T777 $ 355 , 000 SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Health Department 5 . The Health Department has received a federal pass through grant of $ 25 , 000 for the Bridge Access Program to improve COVID - 19 vaccine access for uninsured and underinsured adults . This funding will be used to purchase equipment to allow for the safe storage of vaccines in each medical clinic . 6 . The Health Department has received $ 55 , 669 through a sub - award from Duke University to be used to supplement the salary and benefits of one ( 1 ) Human Services Program Manager to continue work on the North Carolina Integrated Care for Kids Model ( NC InCK) . The goal of NC InCK is to provide efficient , optimal physical and behavioral healthcare for children ages birth to 21 who receive services through North Carolina ' s Medicaid or CHIP program . This revises the following grant project ordinance outside of the General Fund : Duke InCK ($55, 669) - Project # 71126 Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Revenue $ 75 , 289 $ 55 , 669 $ 130 , 958 Total Project Funding $ 75 , 289 $ 55 , 669 $ 130 , 958 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Expenditures $ 75 , 289 $ 55 , 669 $ 1301958 I SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to these items : • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Animal Services 7 . Animal Services will utilize $ 2 , 000 of donated funds . to cover the cost of creating an enrichment pathway for the dogs at Animal Services . The donated funds will come from Animal Services Community Giving Funds . This budget amendment provides for receipt and use of these funds , consistent with the intent of the donations . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . Library Services 8 . Orange County Public Library has received a contribution of $ 4 , 000 from the Town of Carrboro . This donation will be used to purchase collection materials to support the Southern Branch Library . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Other Funds 9 . The Health and Dental Fund , which funds employee and retiree health insurance , has experienced higher activity than budgeted due to a lower vacancy and turnover rate . This budget amendment recognizes an additional $ 1 , 500 , 000 in health insurance costs , funded through payroll deductions . This increases the authorization for the Health and Dental Insurance Fund , outside the General Fund . 10 . The Housing Choice Voucher Fund has received more revenue from the federal government due to placing more clients into vouchers than anticipated . This recognizes $ 250 , 000 in additional revenue and authorizes expenses in the Housing Choice Voucher Fund , outside of the General Fund . 11 . The Chapel Hill - Carrboro City Schools District Tax Fund provides all tax revenue by the special district tax levy generated directly to the school district . That levy is estimated to generate an additional $ 500 , 000 above the original budget . This increases the revenue in the District Tax Fund , outside of the General Fund . 12 . The County pays monthly fees for document retention and storage in the Orange - Person - Chatham ( OPC ) Retiree Health Fund , outside of the General Fund . This amendment increases the authorization in the fund by $ 11 , 000 , due to increases in storage costs . 13 . The Sportsplex Fund continues to experience improved revenue performance recovering from the pandemic . This recognizes $ 1 , 000 , 000 in additional revenue , which will support inflationary expenses experienced by the Sportsplex , and improves the position of the enterprise fund . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with these items . j Finance 14 . The County is issuing $ 12 million in Series 2024 Limited Obligation Bonds in an upcoming financing package . This financing incurs $ 360 , 000 in cost of issuance related to the financing . These expenses will be budgeted in the Debt Service Fund , outside of the General Fund . i SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . j School Districts 15 . At the April 16 , 2024 Business Meeting , the Board approved the County applying for the State ' s lottery proceeds for the two school districts . The County uses lottery proceeds to pay down existing school related debt . In exchange , the County redirects the County funds li that would have covered the debt to provide additional pay- as -you -go funding . In addition , the districts had accumulated $ 173 , 646 additional lottery funds above the County ' s initial budget estimate . Chapel Hill Carrboro City Schools ( CHCCS ) had $ 985 , 000 in its lottery proceed balance . Orange County Schools ( OCS ) had $ 591 , 000 in its lottery proceed balance . This amendment recognizes the lottery proceeds revenue in the Debt Service Fund , redirects the County transfer of $ 1 , 576 , 000 to the School Capital Fund . It further 4 increases the authorization in the General Fund and the School Capital Fund by $ 1737646 j and amends the budget of the following Capital Ordinances , based on the additional lottery funds : Classroom/Building Improvements = OCS ($8, 182) - Project # 51025 Revenues for this project : j,...% Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised (: Alternative Financing $ 11281 , 494 $ 0 $ 1 , 281 , 494 C^^ 2/3rds Net Debt Bonds $ 289 , 500 $ 0 $ 2891500 Transfer from General Fund $ 111331353 $ 81182 $ 1 , 1411535 Qualified School Construction Bonds $ 219461819 $ 0 $ 219467819 i Total Project Funding $ 5 , 651 , 166 $ 8 , 182 $ 5 , 659 , 348 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Project Expenditures $ 576511166 $ 81182 $ 57659 , 348 Total Costs $ 53651 , 166 $ 8 , 182 $ 5 , 659 , 348 Fire/Safety/Security = CHCCS ($ 165, 464) = Project # 54004 Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Alternative Financing $ 9847173 $ 0 $ 984 , 173 Lottery Proceeds $ 80 , 000 $ 0 $ 807000 Transfer from General Fund $ 2 , 0401720 $ 165 , 464 $212061184 2/3rds Net Debt Bonds $ 250 , 000 $ 0 $2501000 Total Project Funding $ 31354 , 893 $ 165 ,464 $ 335201357 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Project Expenditures $ 313541893 $ 165 , 464 $ 37520 , 357 Total Costs $ 3 , 354 , 893 $ 165 ,464 $ 3 , 520 , 357 16 . At the January 16 , 2024 Business meeting , the Board received a presentation on an alternative enrollment projection to the Schools Adequate Public Facilities Ordinance ( SAPFO ) . The County worked with OREd , a program within NC State University that frequently works with area school districts on enrollment projections , redistricting and transportation . The County asked that both districts contract with OREd for enrollment projections , and that the County would reimburse that part of the contract . The year one cost of those contracts is a combined $ 35 , 000 . The County will appropriate fund balance to reimburse the districts for that cost . The year one cost included a larger land use and new development survey , which only needs to be updated every few years . The County estimates that the ongoing cost to maintain the contract and update the projection will be $ 5 , 000 . SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with this item . American Rescue Plan Act 17 . County staff has conducted a review of its American Rescue Plan Act (ARPA) allocations and is redirecting funds to ensure all funds are committed by December 2024 . This amendment adjusts project budgets to match projected spending , moves projects between reporting categories , and recognizes $ 194 , 952 in newly unallocated funding . It is proposed that this $ 194 , 952 be split at $ 160 , 640 for the Emergency Housing Assistance ( EHA) program , and $ 34 , 312 for the ARPA grant coordinator to extend their contract for six ( 6 ) months through December 2024 . This amends the project ordinance in the ARPA fund , outside of the General Fund : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Senior Lunch Program $ 1193229 $ 0 $ 1191229 Replacement Temporary Facility Modifications $ 511136 ( $ 21389 ) $481747 Point Ionization - Detention Center $ 68 , 800 $ 0 $ 681800 ARPA Grant Compliance Position - CJRD $ 38 , 751 ($ 126 ) $ 38 , 625 Durham Tech Community College for Small Business $ 70 , 000 ( $ 701000 ) $ 0 Center First Responder Behavioral Health Program $ 451000 ( $451000 ) $ 0 Powered Air Purifying Respirators ( PAPRS ) $ 124 , 000 ( $ 271818 ) $ 961182 American Rescue Plan Act (ARPA) Coordinator $ 133 , 772 $ 0 $ 133 , 772 Affordable Housing - Home Repairs $ 1201000 $ 0 $ 120 , 000 Housing Locator $ 65 , 705 $47370 $ 701075 Landlord Incentive Program $ 75 , 000 $ 0 $ 75 , 000 Eviction Diversion $ 1671046 ( $ 112798 ) $ 1557248 Government Alliance on Racial Equity Youth Program $ 461540 ( $20 , 000 ) $ 261540 Language Access Services $ 15 , 000 $ 0 $ 15 , 000 Broadband Infrastructure Design and Implementation $ 107000 , 000 $ 0 $ 10 , 000 , 000 r Long Time Homeowner Assistance Program $ 516 , 364 ( $ 51393 ) $ 510 , 971 Long Time Homeowner Assistance Program Software $ 81905 $ 11509 $ 10 , 414 Countywide Food Distribution and Storage $ 60 , 000 $ 59 $ 60 , 059 Youth Enhancement Fund $251000 $ 348 $25 , 348 Stabilization Program for Former Foster Youth $ 101000 ( $ 11251 ) $ 8 , 749 r Support for Low Income Families $ 25 , 000 ( $ 667 ) $ 24 , 333 r Fire District P25 Phase II Compliant Radio Replacement $2 , 562 , 300 $ 0 $27562 , 300 Housing Helpline $ 2371292 ( $ 351878 ) $ 2011414 Childcare Support Parent Fees $ 5401000 $ 0 $ 5401000 Emergency Housing Assistance $ 37714 , 882 $ 737001 $ 3 , 7877883 Street Outreach , Harm Reduction and Deflection $ 0 $ 141 , 033 $ 1411033 SOHRAD Revenue Replacement ( Detailed in Table Below) $ 101000 , 000 $ 0 $ 10 , 0007000 Unallocated / Unassigned $ 0 $ 0 $ 0 F Total Costs $ 28 , 839 , 722 $ 0 $ 281839 , 722 G I" Programs Included in Revenue Replacement Project Current FY FY 2023 -24 FY 2023 -24 2023 -24 Amendment Revised I Emergency Housing Assistance ( EHA) $ 9 , 257 , 528 $ 871639 $ 9 , 3451167 Street Outreach , Harm Reduction and Deflection $ 279 , 922 ( $ 121 , 033 ) $ 158 , 889 SOHRAD Restart the Arts Grants $ 100 , 000 $ 0 $ 1001000 Arts Commission Aid to Impacted Industries $ 161000 ( $203 ) $ 157797 Tourism and Hospitality Recovery $ 3001000 ( $ 715 ) $2997285 r American Rescue Plan Act (ARPA) Coordinator $ 0 $ 347312 $ 341312 DSS Countywide Food Distribution $ 46 , 550 $ 0 $ 46 , 550 Unallocated $ 0 $ 0 $ 0 Total $ 10 , 000 , 000 $ 0 $ 10 , 0003000 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal impacts associated with these items other than as noted otherwise above . FINANCIAL IMPACT : Financial impacts are included in the background information above . This budget amendment provides for the receipt of these additional funds in FY 2023 -24 and increases the authorization of the General Fund by $ 239 , 646 , the Multi -Year Grant Fund by $ 162 , 837 , the Health and Dental Fund by $ 1 , 500 , 000 , the Housing Choice Voucher Fund by $ 250 , 000 , the Visitors Bureau Fund by $ 210 , 000 , the School Capital Fund by $ 173 , 646 , the Debt Service Fund by $ 360 , 000 , the Solid Waste Operational Fund by $ 55 , 000 , the Solid Waste Enterprise Fund by $ 55 , 000 , the Sportsplex Operational Fund by $ 1 , 000 , 000 , the Chapel Hill - Carrboro City Schools District Tax Fund by $ 500 , 000 , and the Orange Person Chatham Retiree Health Fund by $ 117000 . RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget , grant , and capital project ordinance amendments for Fiscal Year 2023 -24 .