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HomeMy WebLinkAboutMinutes 04-25-2024 - Joint Meeting with School Boards 1 APPROVED 6118/24 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS JOINT MEETING WITH ORANGE COUNTY BOARD OF EDUCATION AND CHAPEL HILL-CARRBORO BOARD OF EDUCATION April 25, 2024 7:00 p.m. The Orange County Board of Commissioners met for a joint meeting with the Orange County Board of Education and Chapel Hill-Carrboro Board of Education on Thursday, April 25, 2024 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene, and Commissioners Amy Fowler (arrived at 7:05 pm), Jean Hamilton, and Phyllis Portie-Ascott COUNTY COMMISSIONERS ABSENT: Commissioners Earl McKee and Anna Richards COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified appropriately below) CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair George Griffin, Vice- Chair Riza Jenkins, and Board Members Meredith Ballew, Rani Dasi, Vickie Feaster Fornville, Barbara Fedders, Michael Sharp CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: None CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Dr. Nyah Hamlett and Chief Financial Officer Jonathan Scott ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Anne Purcell, Vice-Chair Andre Richmond, and Board Members Will Atherton, Carrie Doyle, Bonnie Hauser, and Sarah Smylie ORANGE COUNTY BOARD OF EDUCATION ABSENT: Board Member Will Atherton ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Danielle Jones and Chief Finance Officer Rhonda Rath Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, except Commissioner McKee, Commissioner Richards, and Commissioner Fowler. WELCOME AND INTRODUCTIONS Chair Bedford welcomed the elected officials and staff from Chapel Hill-Carrboro City Schools and Orange County Schools. All of the elected officials and staff introduced themselves. 2 1. Bond Referendum Update Travis Myren made the following presentation: Slide #1 Agenda Item 1. .Now— ORANGE COUNTY NORTH CAROLINA General Obligation Bond Referendum Update Joint Meeting with the Boards of Education April 25, 2024 Slide #2 Background ■ Financing Plan for School Long Range Optimization Plan — General Obligation Bond Referendum -$300 million — Additional Pay-Go Funding -$100 million — FY2024-34 Capital Investment Plan Financing -$91.7 million — Existing Capital Balances for Schools 711123 -$64.9 million — Total Funds for Woolpert Plan C-$556.6 million — Does not include A icle 46 or Recurring Capital -$72 million over fern years ■ Local Government Commission Reviewed County Plan of Finance and Debt Policies with Staff, Financial Advisors and Bond Counsel to ensure compliance with the new State Law ORANGE COUNTY 2 r1K3RXH L:AAVLJIVA 3 Slide #3 FY2024-34 Recommended Capital Investment Plan FY2024-34Recommended Expenditures by Year S1W,000.0W $]]P,3TP.1TJ 51elAugnnu S1tlAa0.i]W 5110,000.0W 51a]l�,616 51mAogmo ■xhoo emd Pm]tt4 91&+11],6T3 •SNool Gphy sa"MXA00 .—Pa FunG[ •Owrty[DWI SS],1]i9T3 56tr,omA00 �;yF,y�r yn,lp;am 141M,5 Eaap WAoo ���� $]up WAoo S R 96�aS R8Y15-]6 FY z9SP! FY zP!-29 M]4Z8-19 FY 70Z9-ID FY SOSo-S1 R8331,]P R8i3P,33 RP633,H ORANGE COUNTY NORTH C'.AROLJNA Commissioner Fowler arrived at 7:05 pm. Slide #4 Financial Impact p8 to GF Tax Rate Tax Rate Breakdown of Capital Year 0edt to AY Revenues Equivalent kuprovement Plan 2024 L64:a 13-60% Base CIP. 2025 1.6e% 13 W% - 2.7" Projected tax rate impact and the 2026 1.21% 12.83% 8.as* debt to general fund revenue ratio 2027 1.44% 14.18% - 9ohoai are based on assumptions 2026 1.541* 1459% Pay-Go. 2.64 2029 177,k 16.79% Sensitive to factors such as tax 2030 1.51% 19 34%67% - GO BMWs. base growth and project timing 2031 1.51% 19.8796 - 3A1¢ 2032 1.67% 19.01% 2033 19.32% - 2034 1.34% 19.89% - 2035 121% 18.89% - 70tal Impact $_880 ORANGE COUNTY 4 NC]RTH L:ARC3"NA 4 Slide #5 Property Tax I m pact W00L3-41 �,, $34.10 $88.80 $200,000 $68-20 $177.60 $300,000 $102,30 $266.40 $400,000 $136.40 $355.20 $500,000 $170,50 $444.00 ORANGE COUNTY NC)RrH CARCMANA Slide #6 Sample Ballot Question Orange County School Etands rFor or.,nee coat.schools sad Chanel fun-C—bor o QjX 5dun Additional property taxes may he Levied on property located in Orange County Ln an arnov nt sufficient to pay the principal of and interest an honda if approved by the following ballot cl—tion. Shall the hider autltnrlalng$300,000,000 hands plus interest to pay capital costa of pravldhig school facillties and"31g Mated costa and providing that additional taxes nay be levied in an amatmt aufTidi t to pay the principal of and interest an the band.,as adopted by the C—Vs Sward of CortvnLeaionerS on rune la,2024,be appr»ved„Ln light of the foLlowing: C11 The estimated ctimtdative coat overthe life of the band,u.ing the highest interest rate charged for similar debt over the last 20 year.,would be $400.360,000. Required New Provisions [7]The estimated amount of property tax liability increase for each one hundred thousand dollars($100.0001 of property tax value to service the cnmtdative—t averthe life of the bond provided above would be$34.10 per year. []YE5 NO ORANGE COUNTY NCJRTH C:ARC3IJNA 5 Slide#7 General Obligation Bond Timeline Proposed 2024 Capital Planning and Bond Referendum 5chedule 1. Review schedule of approvals for a bond referendum and review the County Facilities Master[plan Completed 2. Review School Facilities Long Range Optimization Plan-Woolpert Completed 3. Review Financing Scenarios Completed 4, Approve a tentative pian for Bond Referendum Completed 5. Staff meets wlth Local Government Commission on tentative Bond Ian Completed 6. 5chool Boards adopt a resolution supporting the referendum Completed 7. Revlew potentlal adjustments to the bond referendum plan,if Completed needed. ORANGE COUNTY NORTH CJ�LRC3 JNA Slide #8 General Obligation Bond Timeline Proposed Bond Referendum Schedule 8. BOCC adopts preliminary resolution establishingthe band purpose(s)and sets not to exceed bond amount(s).Neither the purpose nor the not to exceed amount maychange Completed following this action. 4. SOCC establishes a bond education committee and appropriates funds for outreach Complatod 10. Staff publishes a notice of intent to file an application for a general obligation bond by May 1 referendum 11. Staff files bond application with the Local Government Commission By May? 12. BflCCintrodum bond order(161 Read Ing)and schedules a public hearing May 71180CCi3usinessMeeting 13. 80CC holds public hearing on band referendum June 4°r'60CC8usineashfaeteng 14, 8CCC adopts the bond order(2"Reading),formally sets the ballot question and Jane 180 SOCC u fness M"Wng referendum date 15. Community vote an bond referendum November 5,2024 ORANGE COUNTY 8 NORTH L AROLINA 6 Slide #9 Questions ORANGE COUNTY J Iv'ORrH GARC7IJNA Commissioner Portie-Ascott asked about the impact of pay-go financing. She said that she understands they have decided on two options but asked if that was because it will have less of an impact. Travis Myren said there is no interest on pay-go financing, it is really flexible so if the economy changes, they can reduce spending. He said the full tax impact is felt within the first year. CHCCS Chair George Griffin thanked the Board for going forward with this bond and thanked them for also funding the Woolpert Study which identified and prioritized school needs. 2. Budget Discussions OCS Chair Anne Purcell thanked the Board for holding the joint meeting. She noted that Board Member Will Atherton was absent because he is on a camping trip with the fifth graders from River Park Elementary School. She also introduced OCS Superintendent Dr. Danielle Jones. Dr. Danielle Jones, OCS Superintendent, began the following presentation: Slide #1 Budget Board Of CountyCommissioners Joint / 7 8 Slide #2 2024 - 2025 Budget Priorities PCRFORRIIAG Recruit and retain a high quality workforce • Student proficiency and growth °-' • Allocate resources to best meet the # r + needs of students and staff ¢RANGE COUNTY SCHOOLS '.,iOl K. :Ar" 919.732a,2e WW* afi A.hak co UN7 Yh 1"7 -oµ Slide #3 2024-2025 Budget Challenges • Retaining, recruiting and rewarding the Orange County Schools workforce • Sunset of ESSER Funding Ever changing student }population • Universal school vouchers ¢RANGE COUNTY SCHOOLS '.43QEK—Mt;r l H1lebomugh,Nalh Ca.olna272�k 419.732 aite WW1Y vk ANp![o 4NYY IP%T Corr Dr. Jones said she has been working with the Teachers of the Year on attainable opportunities to support teachers and staff. She stressed the importance of supporting families in addition to students, especially those who are new to the United States. She said since beginning as superintendent, she has spent a day at each school, had 5 town hall meetings, and had staff meetings at every school. 9 Slide#4 O.')FY 2023/2024 Funded Requests $4,2 Million • State legislated salary and benefit increases 2.0%-7.7%fur Certified(licensed)staff 4.0%for Classified(unlicensed)staff • Custodial Contract Bid • Four High School Security Staff • One English Language Learner Teacher • Two School Health Technicians • One permanent daily sub for all schools • Three classroom teacher positions(Lost State Funding in FY23) • ne tirJ sch ul flexibility gr rats planned lacehol �fg� F� SER funde% AN GE 6kA 6E li V SC OOLS Ifirq rml HM nri edu North CaroMx 2 91_3P 1 6 W'R oRAH GEca HT VFlAG7 Coll Ronda Rath continued the presentation and discussed funding and their funding needs. Slide #5 fv �FY 2023/2024 UnFunded Requests $8.2 - Increase Licensed/Certified Supplement Million • Additional Supplement for staff with 15 or more years of service in OCS - 2%additional supplement for student facing staff in Title I schools . 2%additional supplement for EC Teachers and Teacher Assistants - 2%additional supplement for licensed secondary math teachers, teaching math - 13 STEM/STEAM teachers - Classified salary scale step increase to 1.0%for every year of experience - Sidekick Academy Pilot 0R RHGE COUNT► SCHOOLS 719.7071170 WWW.Ok11NGE000NTNF1n5 T CON 10 Slide #6 FY 2023/2024 UnFunded Requests • National Board certification fee support at 50% of cost • 3% increase to athletic coaching supplement • 3 additional school nurses • 1 additional 5th grade dual language teacher and teacher assistant • Additional elementary teacher assistants to support two per grade level • PreK expenditures funded from Title I • District Sponsored Field Trips for K-12 ORANGE COUN7T SCHOOLS )19.7272174 WWW.ORANGE000NTYFIRST COM Slide #7 Funding Sources for Orange County Schools Current Expense 2024 Federal 7% 2424 Current Expense by Source State Stale $42.8 Million Local $33.2 Million Federal $ 5.4 Million real MA Millions Local 41%, ORANGE COUNTY SCIi*aLs YCQ E.I{ug 5lrm His6orauyyNorth Caldlna 2777A 41 A737F12h WV W.OR ANGECOUN7 YFIR57 COM 11 Slide #8 CurrentCapital Outlay Expense 2024 pay6g/Debt Finance 16% 2024 Expense by Source P.and Bond $11.9 Million Deferred Maintenance $11.7 When Pay Go/Debt Finance $ 4.4 Million oet e n Total S28.0 Million 4296 Mainten ance � ok ANGF uoUNTY SGNnOL& 200EMug&u HMSbamugr,NMhCam11ns2727D 414732 12a Wy W.aG Ah UEcau N7 YFIpsT uuM Slide #9 FY 2024 FY 2025 Charge Projected ADM AVM Da,,yk,I,ffshlP 7,122 6,990 (132) Charter Schaal Enrollment 999 1,092 93 i5 (less)out of District 118 145 27 Total Student Billing Base 8,003 7,937 (66) 4YAHI}f 4:4UNTY €CH4PLS miI K"Stun Pivl=mugh.Warm cvmina a 7279919 M M2* WIN* vhkhok ca llN7 Yk Y4 ST CUM Ronda Rath said there will be a decrease of 66 students in the billing base and they are funded based on the student membership. 12 Slide #10 Average Daily Membership (ADM) 9M 7,836 8.2W 8,17❑ 8,313 8,168 8,238 8,269 8,218 8,141 8,121 8,082 8A45 NPKQ 7,698 7,57[. .-.=�1 7,S44 7.S01 _ 7345 1,388 7,391 1,799 - _�- 1,187 I,122 G,99P 76M . 7,454 7,501 7,413 7,315 3,276 7,358 - - 7Aof 01057 7,QE5 6"ofw G,990 6130G - sow 490q 3Ad1 2000 769 959 999 1,�97 1°00 610 514 619 0 2U16 34 2U14 3b 2W S lh 2UlE if 2017�13 2M&19 201920 =0.21 70T3•22 =2123 =3124 '202475 Taral bpi Praladad �OCSAatuak �chancr "aPr lVZ3-N aT -� a[bVdl Madh 2 Apo oAANOE collh7Y 6a:NVOLR 200E-riinq 5uan H.s6araug5,rvenn Camins 2727a 414732E12h WWW.aGANUEcouN7YFi1isT uuM Rhonda Rath said the membership has been steady over the last few years. She said that state law has changed and will now fund districts based on actual enrollment from the year prior and it will be best of month one or month two. She said that decreases will not be made until the following year, but increases will be funded. Slide #11 f1. 5 Year Actual Enrollment by Ethnicity Total District Membership NC LEA Membership 2DD= 6531 6 4= 3,9)$ 557,31$ 3 r 1}qp JAW 5�000 2,500 4CO" 345XO 273.t5a 333,F39 appp �,a4x a 300,121 ro� 2[Op00 1,WD � 400A00 128 Sam 5� 7 2 AJan niaWnir 84.k '4Ni MYhi A W Aalan H4NO enxk Whrn Mo.NOM .ttuo -$Va3 .$V23 -sws ■2c¢4 ■}pn .7N3 ■2032 .2o23 ■am4 American Hawaiian Multi- Anwar= Hawaiian Mul& Indian Asian His nit elatk wfit who Racial ioiA Inrlan Asian Hispanic Black Pacific Waite Racial Total 2020 14 9S 1842 1031 1 M 462 7W xQo 14756 5%5W ZR262 315,1& L%9 653,519 78,N g L&%Nl MU 11 1D6 2327 9M 0 3613 461 70D 2M 15,637 5Lsa5 M6£P 33�614 %R5 67ZE61 6fi" L36Kd55 2U22 10 112 1W 995 1 35A3 530 7061 MU N 52AM 1R0.765 13B59 1,95 61L612 703H U74M MB 10 128 193 %5 D 3471 532 7065 2N3 KM 511,E17 7946ffi 33QC47 I'm fUZ9M3 74,W 078rm M24 17 128 1949 sm 0 339a SEJ M -5,0% W KW 57r549 3KI21 33 o 1.951 507,315 7W21 07M66 11% DSU Soluee.NMKSt9tl8&8a Pleflle OAAN6E COUNTY 6CNQOLR 240E WMSIran H.s6a-gry NBFdIC-11-2-727a WCM22126 WW W.aG Ah UEcoON7 YFIps 7.vviW 13 Ronda Rath noted the changes in enrollment by ethnicity. She said the district trends follow the state trends. Slide #12 Free & Reduced-Price Lunch Students Takeaways 07$ • The number of OCS students qualifying far free and reduced meals has increased from 2,534 in 2018/19 to 3,629 in 2023/24 OCS Title I designated elementary schools increased from 4 to 5 in FY 2024 SCHOOLS Floral Year River Hills- Efland +Grady Now AL Orange Gravelly Cedar Orange Partner- Park borough Central Meeks Brown Hope Pathways Stanback MlddYe Hill Ridge Hlgh ship Acad 2019 21 28,64% 11.35% 58.M 56.M% 30.19% 46.00% 23.04% 26,91% 25.42% 35.48% 23,70% 24.56% 52,63% 22 36.30% 17.9% 72,16% 6D.55% 5D.41% 73.0% 5430% 58.70% 40."% 53.40`>S 44,93% 43,30% CEP 2024 Change 23,75% 4236% 21.42% 19.62% 3*.M 46,21% 48.68% 45,58% 46.WA 40.32`as 6147% S5.23% NIA ENGAGE. CHALLENGE. INSPIRE. Ronda Rath noted the changes in enrollment by economic status. She said that each school has a drastic change. She said that is concerning. She said that one school qualified for the community eligibility plan and that allows a no cost breakfast and lunch for all children. She said they also added an additional Title 1 school. Slide #13 017$ Local Operating Expansion Budget Request FY24 FY25 ❑IFF PROJECTED ENROLLMENT 7,122 6,990 (1) (132) CHARTER SCHOOL Funded 999 1,092 93 less out of district county estimate 118 145 27 TOTAL STUDENT BILLING BASE 8,003 7,937 1661 RevpnueatFY2024perpupll(5,346J $42,794,039 $42,431,2)2 Fund Balance Appropriations 1,177,392 Fines&Forfeitures 1KOW 130,D40 NOTES Interest 50,000 5D,D00 pl DPIFhrancea eosins pQesentedto the State Hoard o!Ed-.d-.Pl4+24 Local Budget 42,794,039 42,431,202 (2) axecnntmendedtundmgmodel Grand Total Revenue 44,141,430 4ZG11,2G2 change.LEA§BWIJJrduslly he funded u g prJs yea—th2 Continuation actual Aom- Non PersonnelIncrease 934,350 lundeedd utdumgE RFt ds owm Daeetm,Mental wealth State Mandated Increases 1,103,794 Cnwv.elar•Math interventlonut entses,etc.} Total ConttnUatiOD Budget 44,141,430 44,549,346 $5,613 Per Pupil Need Estimated Continuation Shortfall $ $(1,938,144) $245 Per Pup111ncrease 14 Slide #14 f0l) Local Operating Expansion Budget Request Recommended Expansion Requests 0.5 Cu5tcdial FTE 23,800 (3) Classified Salary Scale 500,000 (4) NMF. Certified Supplement Increase 2,011,300 l wed{f ge a NC Ed Corp Tutoring Partnership 270,000 Yp*«ersrapkcaae�ty (A) Perrenugemcrease needed to- STEM 100,000 (5) the currentclasstfied salary scales District Sponsored Field Trips 200,000 (s) IRWemshfsappleatentresowces and prouide 17Wvdng ix teschers Total Expansion Request N/A 3,105,100 andccechestatacthtateSTEM integmtm mto current ewkkW uro. Grand Total FY 2025 Revenue Need to Include Expansion $47,654,446 $6,W4 per Pupil Need Grand Total Anticipated Shortfall N/A $(5,043,244) $636Per Pupil Increase ok ANOE uoUNTY SGNnOL& 200 E_Minq Suan HMSbamugr,NMhC-11-27274 414732 12a Wy W.an Ahf;l'cau N7 YFIasT uuM Ronda Rath said they want to give an increase to their salaried staff. She said they strive for .5%for step increases. She said they want to remain competitive with neighboring districts for the certified staff. Slide #15 Fund Balance "Estimate 6.30.2023 Audited Local Operating Fund Balance $3.4 Million Oess)Beard Approved Appropriations(Restricted) $1.2 Million xgmis,2.29.2024 Adjusted Local Operating Fund Balance(Unrestricted) $2.2 Million "Anticipated"6.30.2024 Budget Underrun $500 Thousand-$1.0 Million "Projected"6.30.2024 Unrestricted Fund Balance $2.7 Million-$3.2 Million 'rund Belenm is determined at the close of the iisml year which is.rune 30. Until the exhvnal eudil is completed and the district's financial statements are finalized,any reference to fund balance is an'estimatelbEst guess'. atOrange County Schools NVRTH GARQUH4 15 Slide #16 �^ Orange County Schools NORTH CARPLINA o vanes covrvr♦scNxolE x00E iq nYbomuq.mmCamina]]]]]9i 9.1]]ei]e ww w.vx nw cEcovxT YFIRST cox Chair Bedford asked how field trips are funded now. Rhonda Rath said they are funded by parents or school fundraisers. She said the $200,000 mentioned is to supplement funds for students who cannot afford to go on field trips. Chair Bedford asked if there are some kids having to stay back from trips, or if there are just fewer field trips. Dr. Jones said for some schools there are fewer trips. She said that part of the issue is fuel costs because if the field trip is free for the children, they still have to pay for the fuel and the bus driver. She said if there are schools that do not have a healthy PTSO budget, it does limit what they can do. Chair Purcell said the OCS Board of Education is looking at the equity of field trips across the district and noted that some schools have trips, and some do not have any. Dr. Jones said they would also like to make sure field trips connect to curriculum and that will be reviewed in the summer. Commissioner Portie-Ascott said she toured an EC classroom at A.L. Stanback. She asked how the district will prioritize retaining those staff members, given the additional impact of turnover on those students. Dr. Jones said that is part of the work with the teachers of the year and includes the classified staff. She said they are looking at training and development for their teacher assistants. She said they are reviewing the EC budget, and they are meeting to review the budget to make sure they are prioritizing funds where they are needed most, which is in the classrooms. She said the district staff are pushing into classrooms now when support is needed. Commissioner Hamilton asked about the change in the formula for state funding and the impact it will have. She asked what would happen if more students enroll after day 40. Rhonda Rath said there is a formula to provide funds on a per pupil basis if there are additional enrollments. She said the state pulls enrollment data from the school and allots funds to the districts. She said the funds sometimes lag 3-4 months. Commissioner Hamilton asked what that means for fund balance and cash flow. Rhonda Rath said that is one of the reasons it is important to have a fund balance to front the cash flow. Chair Bedford said previously the state would do a projection but would take away funds. Rhonda Rath said they would not see a decrease if student membership decreased until the next year. Chair Bedford said the Orange County Chief Financial Officer has the ability to advance funds if the schools need it but that mostly works with Chapel-Hill Carrboro in their special district funds. She said that people wait until the end of December to pay property taxes. Commissioner Portie-Ascott asked if they might use fund balance for STEM teachers. 16 Dr. Jones said it is dangerous to use fund balance for recurring expenses, so that hasn't been discussed. She said they are looking at using the additional funding, if received, to replenish the budget. She said they are planning to provide professional development to teachers and STEM will be a daily activity that is included in the regular core classes. Commissioner Portie-Ascott asked how many staff there are at the central office. Dr. Jones said 31. Commissioner Portie-Ascott asked if this is the same number as last year. Dr. Jones said she does not think so because the district implemented a hiring freeze. CHCCS Chair George Griffin commended the commissioners for their efforts to fund public education and acknowledged that they continue to make the top effort in the state to that end. He also said that staff will mention a corrective action plan in their presentation, and they are working to lower their fund balance carryover to what the commissioners have requested and that they will also mention an academic return on investment program. Dr. Nyah Hamlett, CHCCS Superintendent, gave an overview of the upcoming presentation and introduced CHCCS Chief Information Officer, Andy Jenks. Andy Jenks began the following presentation: Slide #1 THINK (AND ACT) DIFFERENTLY �+1 r Zd Joint Meeting yt 20722-202;1 Slide#2 This is CHCCS and Leading with Intentionality Slide17 �+ 5 fM� i Engagement and Wellness 1 - 1 •- Collective Efficacy and Social Justice Action Slide #5 JOY! 18 Slide #6 Points • of Pride + • i`. Highest Graductior - * 83.3% of schools Exceeded or Met Growth expectations • -• r A ❑IFFET®R Jonathan • Officer, • -• the • • Slide #7 Board of Education's ���4-�5 Local Budget Request Jonathan Scott. Chief Financial officer TFiINI{ (AND ACTy DIFFERENTLY Chopei HilhCarrbaa Crfy Schva�s�cncGs.a�g 19 Slide #8 Student Data • NCDPI is utilizing FY2023-24 40th day Average Daily Membership (ADM) of 11,219 for FY 2024-25 membership projections • Out-of-district enrollment is projected to be 309 • Charter School enrollment is projected to be 231 • Projected ADM minus Out-of-district enrollment plus Charter School enrollment gives a net estimation of 11,141 budgeted students • This represents a projected reduction of 99 students compared with FY 2023-24 chapel Hl-carrbo chysrnads I chat ug THINK (AND ACT) Slide #9 Salaries and Wages - $1 ,626,950 State Mandated 37 Increase in all Salaries, with an additional 2% for bus drivers, results in: • $1,221,200 increase in base salaries • $405,750 increase in matching local supplement * Total Salary increase of $1,626,950 chapel Hl-carrbo chvscnads I chc+c—g THINK (AND ACT) 20 Slide #10 Benefit Increases - $934,300 • FICA expected to remain of 7.657 - $120,000 • State Retirement Matching Rate for employers expected to decrease slightly to 24.04% from T 25.02'7 - $396,000 (increase still needed to = •••. rrrr account for salary increases) • Employer Health Insurance Premium expected to increase to $8,095 from $7,557 - $418,300 • Total Benefits-Related Continuation Costs - $934,300 chapel choas.ag THINK (AND ACT) Slide#11 Non-Salaried Operating Costs - $740,000 • 5% increase to non-salary budget lines included to account for recent inflationary pressures experienced across the budget - $740,000IT 1 Chapel Hl-C:.,,b ro C:RvS&ads ichccs g THINK (AND ACT) 21 Slide#12 Corrective Action Plan Allotment Reductions Reduction Item Level Total Potential Total Estimated HE Impact Continuing • Savings 57.reduction in cll Lincoln Central Office 0 $430,500 Center non-personnel budgets ES TAs-4th &5th Grade Elementary 11 $550,000 Elementary PE FTE Formula Elementary 5 $425,000 Small Class Size Staff Secondary 14 $1,190,000 HS Office Support Secondary 3 $180,000 Half-time r`rledla Assistants Secondary 1 $50,000 Totals: 341 $2,825,500 chapel Hl-canhe city ScMda Ich—ug THINK(AND ACT) Jonathan Scott said they began reviewing the budget and noticed trends that were disturbing. He said that it is known that the Board used a significant amount of fund balance to fund teacher retention and the post-pandemic turnover rate shows how the fund balance helped protect the core of the educational structure. He said that there is a significant gap between the funding request and actuals received. He said that they quickly realized that they were in a deficit spending situation, and they were looking at a projected $2.5 million loss. He said they immediately took emergency steps and limited all out of state travel, there is no overnight travel within 60 miles, and cut back on all food served at district events. He said that they had to move further than that to avoid reductions in force. He said they noticed districts around them were reducing force. He said they developed a plan with the stakeholders. He said all of the savings are accounted for by attrition. Commissioner Fowler said she notices a lot of decreases in student-facing positions but not central office. She asked if that was also considered. Jonathan Scott said they also implemented a hiring freeze. Dr. Hamlett also added that they also reorganized and combined positions through attrition. Commissioner Portie-Ascott asked if any of these reductions would affect EC classrooms. Jonathan Scott said they would not. Vice-Chair Greene asked how they estimated the number of positions to be reduced through attrition. Jonathan Scott said it is designed overtime and that they are getting creative and doing everything they can to cover the $2.8 million. He said that this is designed as a corrective action plan that was designed by the administration to stop the bleeding. Commissioner Portie-Ascott asked what the real impact will be for elementary school students PE experience. Dr. Hamlett said at some schools, teachers will have more periods of PE, but all classes would be covered. 22 Slide #13 Continuation Request Summary Continuation Item Budgetary Impact State Mandated salary Increases $1,626,950 Matching Benefit Increases $934,300 Non-salary Operating Cost Adjustment $740,000 Reinstatement of Corrective Action Plan Reductions $2,825,500 Total Continuation Request $6,126,450 chapel IV-cairb=Cftysdnols I chat ug THINK(AND ACT) Slide #14 Classified Employee Compensation Market Adjustment • In fall 2021, Evergreen Solutions, LLC conducted a compensation study for Classified Employees. • A capped approach was adopted due to funding constraints. • Adjustments were limited to three steps, positively impacting over 600 employees with a 5.3%average salary increase. • A deficit still exists between current wages and market rates. chapelw-ca b=cnysm ds I�h­.g THINK(AND ACT) 23 Slide #15 Classified Employee Compensation Market Adjustment This request item would advance classified employees an additional two levels on their respective scales based on experience levels. • A classified employee,with the appropriate years of experience,would see their pay increase an additional two levels or 3.5%. • The total cost of implementation for an additional two levels approach is $1.19 million. chapel Hl-cairbo-cev Bawds I�h—ug THINK(AND ACT) Slide #16 Increase in 0-19 Year Supplement Band from 18% to 20% • A 1% rate increase in the Number of Certified FTE in Supplement bands 0-19-year band will cost approximately$557,500, including matching benefits. • A 2% rate increase in the 0-19-year band will cost approximately $1,115,000, including matching benefits. Chapel Hl-cairheracllwsawds Ich—ug THINK(AND ACT) 24 Slide#17 Expansion Request Summary Expansion ..- . Impaci Classified Employee Compensation Market Adjustment $ I J 90,D00 Increase in 0-19 Year Supplement Band from 18%to 20% $ 1,1 15,DOD Total Expansion Request $2,305,000 Chapel Hl-Cairbaro CRwsanads Icha s.oM THINK (AND ACT) Slide #18 Changes in Revenue • The District's estimates include changes in revenue sources such as the Special District Tax. • Estimates from the Orange County Tax $ - Office indicate an Increase of $675,000 In revenues from the Special District Tax. 11 • This represents a 2.4% increase in revenue from the Special District Tax, barring any changes made to the tax rate. Chapel M-C—b—Cky kids Ichac—g THINK(AND ACT) 25 Slide #19 Changes in Revenue • The District's estimates include changes in revenue sources such as the Special District Tax, - • Estimates from the Orange County Tax Office indicate an increase of $675,000 in revenues from the Special District Tax, 1 • This represents a 2.4% increase in revenue from the Special District Tax, barring any changes made to the tax rate. ChopeIMCoib—CRv 5ck—k I�h--,g THINK (AND ACT) ' Slide #20 Local Revenue Analysis - Impact of Budget Request Items Required 1% Required Ired 7.Increase Inc re*se to Increase to to County Special District Total Local itnurop0affon Only Tax Only bvdgE4 FY 2023-24 Local Budgeted Revenues $60,158,538 $27,742,966 $89,716,240 Continuation Only{Net of Revenue Change) ($5.451.450) 9.1% 19.6% 61% Expansion Only(Net of Revenue Change){$1,630.000i 2.7A 5.9% 1.8% Continuation+Expansion(Net of Revenue Change) ($7756,454) 12.9% 28.0%1 8.6% chapel 141-cairbe cRw sewds I&h 5.oM THINK (AND ACT) 26 Slide #21 5 Year Unassigned Fund Balance History 13 V'b e1[U'iL a e^t Oa4tt :eye zom aeae ani xiv Boas UnfAmd Fwd E.1 r% ——BOX FdW7w00,flM ——S3FOA'G.A'Ra4n(SW —DA H-HW R4&Ofw%) Chapel Hl-Carrb oCNy 4elnds Ichc 5.wg THINK (AND ACT) Slide#22 Potential Additional State Mandated Salary Increases Analysis Total Additional Additioncil I ncreme Beyond Scilory FICA Retirement Local Increase Total Resuffing 4%(additional 1%overc iginal) $542,317 $41,487 $130,373 $714,177 $6,165,627 5%(additional 2%over original) $1,084,633 $82,974 $260,746 $1,428,354 $6,879,804 6%(ad ditional3%over orlginal) $1,626,950 $124A62 $391,119 $Z142,530 $7,593.980 chapel Hl-cairhaocRyscmckIchccs.ug THINK (AND ACT) 27 Slide#23 • Discussion STRATEGIC PLAN 2022-2027 Chair Bedford asked if the 0-19 band can be broken up into two pieces. She said the General Assembly has been adding salary increases for beginning teachers more than experienced ones. Jonathan Scott said the district is able to set their own bands and ideally you do not see many increases as a certified staff member. He said that they have looked at progressive increases but unfortunately the cost of implementation would require it to be phased in over time and feedback would be needed from everyone involved before it was done. Commissioner Fowler asked for more information on the other three districts that are paying higher than CHCCS. Jonathan Scott said he thinks other districts are allocating money differently. He said he believes they are the last district in the state that has a TA in every K-5 classroom. He said that they are targeting the funds differently than other districts. He said a lot of districts abandoned the TA positions, but they have not and that is where the dollars are going. George Griffin said CHCCS has a lot of programs that other districts are not able to have. He said they are at a tipping point, however, and may have to reduce programming and staffing but they are making a concerted effort to understand the administrative positions to have credibility with the public when cuts are made. Commissioner Fowler said she is pro-schools and previously served on the school board. She said that she appreciates that they are looking at what they can do. Chair Bedford said, without the corrective action plan, they are asking for about a $296 per pupil increase and in 2008 she was on the schoolboard, and they made almost identical cuts. She said the TA positions are important and provide a lot of benefits to certified teachers. She said that she does not think that this year's budget will be as robust and said the public preparation and budget work is likely necessary. George Griffin said that CHCCS receives the highest percentage of local budget funding in the state. He said that the state is not even meeting half of the school's financial needs. Chair Bedford said many young families who would have school aged children are not able to afford to move to Orange County. 28 3. Student Data CHCCS Chair Griffin said they have five key priorities, and one is the culture of safety and wellness. He said that they had a curriculum audit and have a plan now to guarantee high quality curriculum for all students across the district regardless of schools and teachers. He said it is equity in operation. Slide #24 F PW M� Student • • EngagementDr. Charlos Banks, Chief of School Support and Wellness Dr. Rodney Trice, Deputy Superintendent for Teaching & Learning, Systemic Equity and THINK (AND ACT) Slide #25 CHCCS Commitments for Academic Return on Investment (A-ROI) MUM*W,W, InMatives Invaraory • �wy�wmrgmp.� CLL" rn,r,A,n,a.w cr r m � [aaao.ai a-ne J— A—ROI New Program Application Process NOMMON • w�w.+�a can oon ara yr. � A-RBI in Budget decisions Initiatives Inventory: Conduct comprehensive review of current progra ms to assess effectiveness and align resources strategically. New Program Application Process: Implement rigorous vetting process for proposed programs to ensure alignmentwith academic goals and potential for positive impact. A-ROI Studies for Critical programs: Conduct systematic evaluctions of key programs to assess academic effectiveness and cast-efficiency,informing future resource allocation decisions. Chapel Hl-Carrb r CBy Sernds lchc 5.ug THINK (AND ACT) ■ 29 Dr. Hamlett said they are aligning their budgetary decisions with the effectiveness of the programs and initiatives. She said this allows them to make informed strategic decisions. She said this is a focus on academic return on investment (A-ROI). CHCCS Board Member Michael Sharpe left the meeting at 8:33 pm. Dr. Charlos Banks, Chief of School Support and Wellness, continued the following presentation: Slide #26 Ali Student • • . Health -10,11 Mental Wellness Creating . Culture of Safety : Wellness THINK`` (AND L IR Slide #27 Current State of Youth Mental Health "If We seize(his moment,step up far our children and rlteir families in theirrnornent nfneed,anrllea4"Ir h iiLchision,khLdness,and respect,we call lay[he foundation fora healthier,more resilient,and mare fulfilled nation." _ -I Vr.LMN I,Liirs!MY ...tl ci.ci:CLrq..l nr 1N Llrsotl 51a:es. u l 1nAyo5e4h fins rh ~.__ 10% A elevuled harp inerwud `f � �^'°'���^R",i''^ rympmmc of signs dvpresrien. orvxieRy, Chopel Ml-C—b—CNv 5ck.&Bch—,.«o THINK (AND ACT) 30 Dr. Banks said student mental health needs continue to increase. Slide #28 Advancing SEL and Mental Health Services as a Lever for Creating Equity and Excellence Mental Health Social Emotional Professional Learning Specialists(7) Learning Specialists (3) and Supports L ChapelHl-Carthoro CNy4chads I cnacs.org THINK(AND ACT) Dr. Charlos Banks said the state adopted a policy that required the school to assess the student's mental health needs and to also address those needs. She said that they have Mental Health Specialists in all elementary and middle schools. She said the NAMI reports that 1 in 4 teenagers have been diagnosed with a mental health condition. She said that 1 in 5 have shown an increase in signs of anxiety. Slide #29 Multi-tiered Systems of Supports Ensuring Every Child Can Access Success - Promotion Prevention for All Students Tier 2 - Interventions provided to students who meet a specific criteria/thresholds Tier 3 - Intense • • individualized Interventions chapel Hl-cairho CRV scrods I�h=5.g THINK (AND ACT) rMFURNWill 31 Slide #30 Tier 1 Supports Universol Tier Practices (1) Developing positive relationships, �. (2) Organizing and implementing instruction that maximizes student access to learning, (3) Promotes the development of social and emotional learning skills,and 'Ir . (4) Uses appropriate interventions to assist students with challenging behaviors. CnYYIINITY Cans OF CHA0.ACT[0. CONDUCT AND SUPPORT Equity Centered learning environments emphasize ■ rnsive and developmentaily informed CIJAPEL 11111, practices that affirm skrdents'muWple identifies,thek culturof experiences, and the range ot their devefopmental needs chapelM-carrhe cRvsdh ds I chat wg THINK(AND ACT) Slide #31 Tier 2 Supports RESET and Reflect, Rethink, and Return (Ra) Spaces (R3)Spaces A space and learning experience that may be provided in a school that creates some distance to allow time for individuals and the community to recover and prepare for student's supportive return. JLCENTERJ RESET An intervention that may be provided within a school or a classroom where students can go when they need to a calm place to defuse when they are upset and can regain their emotional balance. Chapc4M-Cairha ctvsmmnls Ich—ug THINK(AND ACT) 32 Slide #32 Tier 2 and Tier 3 Supports - Supporting Student Well-being Mental Health Ca-Located Mental Specialists provide a Health Services continuum of services to students 'btiT�CF WpI and families in Carolina Outreach i rA addressing mental -q health and substance use Issues. I Chapel Hl-C—b—CHy 50 ds choc g THINK (AND ACT) Slide #33 Professional Learning Resources and Supports Behavioral Threat CPI training Assessment is a provides the Behavior Threat process designed to de-escalation Assessment identify, assess and CRISIS PREVENTION techniques and manage potentially K3 INSTITUTES person- dangerous or violent centered situations in order to behavior connect the student management and school with strategies to appropriate create a supports. culture of safety. Chapel Hl-CaMwo CRyschads I chc s.ag THINK(AND ACT) 33 Slide #34 Professional Learning Resources - Restorative Practices, Bounce Back, SPARCrS "Healing takes time and asking for help is a courageous step." — Mariska Hargitay SPARCS' CoO itiE Be6iord lnlelr val-it?i Structured for Trauma in Sa o6 Psychotherapy for 11(pInternationai Adolescents Institute raices Bounce jc Responding to fnr Restorative Practices ; ; p $ 'EI" Chronic Stress A beams-Focused iiuid u bceo[Rvsehods hocs.onp THINK(AND ACT) Dr. Banks said they have added specialized training for the school leaders. She said this helps build a culture of safety and connection with staff. She said they have added cognitive behavior interventions in elementary schools and support it in secondary schools with SPARCS. Slide #35 Student Data : Focusing on InstructionalExcellence and Equity Equityi Engagement Divisions THINK (AND ACT) '%. . Chopel Hil�Carrbcm Cify�,choots I chccsargi aM&M"6-- Dr. Rodney Trice, Deputy Superintendent for Teaching and Learning, Systemic Equity, and Engagement, continued the presentation. He highlighted the importance of social emotional health for academic achievement. 34 Slide #36 FOCUS • Although we are making significant strides in the right direction, achievement levels have not yet returned to their pre-pandemic levels. • The district remains committed to addressing unfinished learning caused by the pandemic,which significantly impacted reading and math skills,especially among our youngest students. cV,p�Ml THINK(AND ACT) Slide#37 FOCUS • By maintaining our focus on our youngest learners,the district will effectively mitigate learning gaps that could persist overtime if left unaddressed. • Among our most promising practices that we are excited about are high-dosage literacy tutoring and targeted professional development for teachers, specifically focusing on enhancing math discourse in K-2 classrooms. CV,p,]w THINK(AND ACT) Slide #38 rnCLASS Proficiency by Race (BOY to MOY 2021-22 to 2023-24) • Overall,CHCCS sees Student Group(Race) Improverne consistent improvement All +13.8 overtime on mCLASS White +17.8 assessments for BOY and Black +13.1 MOY for the past three Latinx +11.8 Multiracial +9.3 years. Asian +4.5 cnaPd M THINK(AND ACT) 35 Slide #39 mCLA55 Proficiency by Race (BOY to MOY 2021 -22 to 2023-24) a Overall, CHCCS sees (Grade Levels) Improvement consistent All +13.8 improvement over Kindergarten +13.4 time on mCLASS First +21.8 assessments for BOY Second +15.3 and MOY for the past Third +6.9 three years. Note; 1 st and 2nd grade MOY data for 2023-24 were the highest values to date. ❑hapel Hl-covbmcUy ScFwdi I chccs g THINK(AND ACT) ' Commissioner Fowler asked if this is the increase from 2021-2024. She said she would like to know the numbers of EC and ML students. Dr. Trice said this is the average increase over each of those years. He said that it is double digit increases in mClass for EC and ML students. He said that this is real time data since the in-person return to learning. Slide #40 STAR Mathematics Grades K-5 Proficiency by Race (2023-2024) • Among elementary students in grades K-5, math Student Group(Race) Improvement. proficiency on the STAR All +4 assessment rose overall from Asian +4.3 the beginning of the year to Black +5'9 midyear by 4.0 percentage Latinx +3,9 points to 77.0%. white +5.7 chape1111-cartbo CffV5cnaas Ich—ug THINK(AND ACT) 36 Slide #41 High Dosage Tutoring - Literacy • Daily virtual one-on-one literacy tutoring that focuses on foundational reading skills in phonemic awareness and phonics, aligning with the Science of Reading • Implemented in 7 Title 1 Elementary Schools • Each school used data to select 17 students (1 19 total) that were in need of foundational reading support K-5 • Tutoring occurs 15 minutes a day, 5 days a week • Monthly meetings between school teams and district representatives to review student progress and attendance data chapaHI-cam, crcy somas I�h­ 9 THINK(AND ACT) Slide #42 All Included in Mathematics (AIM) 2023-2025 • Chapel Hill-Carrboro City Schools& NC State University Partnership • 30-hour professional development program focused on promoting high-quality mathematics communication in the K-2 classroom. • Focused on schools receiving Tier 3 support from ISEEd (Rashkis, Norfhside and Estes Hill Elementary schools). • 15-hours of self-paced professional development for coaches and principals. • Currently planning for classroom implementation in 2024-2025 school year where teachers will participate in coaching cycles and learning lab around math discourse in out K-2 classrooms. cnapaxI-canhorocRYsc 6,I h­ THINK(AND ACT) Slide #43 What Teachers Are Saying About AIM "The Project AIM professional development has greatly influenced the way you think about, plan and teach math in my classroom. All types of discourse have become something that I actively consider in all phases of planning because as I have incorporated the ideas presented, I have seen students become more engaged and their understanding of concepts deepening. Preparing for Responsive Discourse makes you think about planning in a different way. I recognize that I have only scratched the surface of using the important ideas presented, �� �$Lafb}}ut w,�iit}}ham�each small change, I have seen growth in my cnapa HrLov�sM h�ch—: g THINK(AND ACT) 37 Slide #44 What Teachers Are Saying About AIM "Being a part of this AIMS course has shifted my teaching style from teacher centered to student centered. When planning lessons my overarching goal is for students to understand the "why" verses the "how". I have also enjoyed getting my students talking and their mathematical thinking with the math talk chain. It has allowed my students to really self reflect and listen to what their peers are saying and add on to the discussion." ch,pdxi--am clv—d, cnms.wg THINK(AND ACT) Slide #45 Est.1909 STRATEGIC PLAN 2022-2027 Commissioner Hamilton said she likes the academic return on investment perspective. She asked if the district could provide information to the Board on programs that worked and those that did not. She said she supports their mental health efforts. Commissioner Fowler said the presentation was very good and well organized. She asked if they knew the state increases on BOY and MOY. Dr. Trice said he could provide that information to the Board at a later date. Commissioner Fowler said that mental health is a big issue and she asked if the co-located professionals are funded. Dr. Banks said there are MOUs with the three agencies, but uninsured students can receive services pro-bono. She said that the mental health professionals are funded and all, but two positions are filled, and interviews are scheduled next Friday. She said the EC Department is 87% filled for certified and 88% for classified. She said they staff for much lower ratios in EC classrooms than the state average. Commissioner Portie-Ascott asked how students access the mental health services. Dr. Banks said they are part of student support services. She said that they go through the social worker and that students are able to reach out for help and staff may also identify student needs. She said the mental health specialists work with other specialists. Commissioner Portie-Ascott asked how often students are using the R3 spaces. Dr. Banks said she does not have it with her, but she can get that information to the Board. 38 Dr. Jones introduced Dr. Denise Greene, OCS Chief Academic Officer. Dr. Greene made the following presentation: Slide #1 Orange County Schools Orange County • • Collaboration Meeti • •, Denise Danielle Slide #2 OUR VISION Preparing every learner for lifelong service and ■ success. OUR MISSION Orange County Schools'mission is to educate students in a sate,inclusive environment where we engage,challenge and inspire them to reach their maximum potential. ENGAGE. CHALLENGE. INSPIRE. EN Slide #3 Outcome4 Strategic Plan Slide39 BELIEF STATEMENTS Pk�ORJTIE EQ�I�Y � � �.vr1 nudwe magi hr.►�ryy�atla�a�yalp �R4 E AFE �a�Wergaglgovva+ar+oeeroa,npa� E N�I fi�H M�N Y ' �,, nru l.,a,�wl rrl���w���Mx�++.rr ur M�a+•�u rtrea�gifmA.e,��t'��iP6�71idFRaudyrrsr�s E�rtrY�udenrdwr�reeR+rrr�miunrllrxr� J#rreld �nuitrr�¢�ind+fiwD5���8 Wr�k+nli� plryoiGflfP9o-frRWrwTMlSiur.hcl�luk9n�. -" sV1+�i46�kr.nr�i�r,uwi���IH.dn svoEHT Fiasr '� - aeS puma munortt ixsl ur mo•Ing al�anl , G D L L�B O R�4T E 11 PAIr _ anLantl dmisiorr�Tho-prlmar4[anrJ�anllon f ;.ryr�Fill�.�'I E1�1Y�M�kO n drasirn is vd4LL is tas:ia as � n�icl RiK�rMrrllP ar-b�y ••� rrydrn� +,�, .� �{� �^apnhGrMlk+lheF?rlkrMn�r 81 ou�+l�lrti't df��{6ny�Wuit}' �.,• 4Y li A T 1hfi E d �j,rr�++� v�.a h�u oursr4vr�uaolxomlalu ouloQnres iar Qrory •,. Slide #5 6,997 r K-12 Race/ students Ethnicity 100 1 G Vihrt*M N%� PTi?DEIJ M-0313 )Jbm� a HILMW increased during the pan derni�. S""1"•r,�r�4��,, so-�dml.Wa aro ironsprsnc In rxryiry nq werin employees 41[ W. ,+ PAV 33 13 Ind uhn schools OCS 40 Slide #6 . District Overview: • iGrades Key Takeaways school Performance Grade a 12 of 13 schools received school performance grades.(Partnership B 3 Academy has an aftemative accountability model) . 'Three schools improved their C 4 Schaal Report Card Letter Grades- * One school declined in their School D 5 Report Card Letter Grade- 9�ir4[S44rry iCr 49ai W■n.y5ka1 alhau'Y�wMn4erd.amB.aioTR linl titir 9rar9 rS44 wry r"�CT 9pu Slide #7 1 • • sTA so ^�" Y 4A Y y 38 � o ko n 2414-2415 2415-2016 2016-241� 2A17-2A16 201&-2419 ZRZQ-2421 2AZ1-2AZZ ZRLZ-2423 41 Slide#8 2014.2015 2015.2016 201&2017 2017.2Q18 2018-2019 2020.2021 21•2022 2022.202a ALL 59A 62.2 63r4 5Z,1 58.B 403 48A 52A Ferrule 62A 65.7 65.5 64.3 61.2 40 48,fi 53.2 Mafe 55.5 59 61A 60.1 S6.6 40.6 48.2 51.7 Arr•er,Ind 57.7 66.7 65.2 63 45.6 69.2 60 76.5 Asian 77.1 80.8 773 77.5 80_7 51.8 Gfi.2 fag Black 34.7 38 39.9 40.7 40.9 21.7 30 34.5 Hispan. 42.5 46.6 45A 45.8 48.8 20.4 30.1 35.1 Multi 62.3 617 68.9 67.8 59.2 40.9 48 5+0.9 White 74.3 73.1 76.1 74.3 77_2 SSA 63.R 67.9 ins 30-5 12.6 42_0 42.6 4415 19.9 z9.4 34.9 NEGS 77.5 52.8 63.3 71.1 ELS 16-1 18.6 16A 33,6 27 e45 12.1 15 NELS 44.5 53.5 53.4 Fi�_Y 19.0 22.3 25.3 as 2z 10.8 13.9 15.2 I NSWO 6C1 44.4 53.8 58.5 AFG a95 3.95 }95 3P45 >95 84.5 91.3 93.3 MILITARV >45 M 8 70.5 76.8 78 Dr. Greene said that they are not back to pre-Covid performance, but they are seeing steady progress. She said they are concerned about the gap in their learning progress, and they continue to focus on closing the gap by aligning the resources to the needs of the students. Slide #9 State Comparison: pao Proficiency oi Scores Ivey Takeaways • Mgrew by4%from 21-22 to ProficiencyLevel 22-23 • North Carolina grew by 3%from Orange County � 21-22 to 221-23 hook North Carolina 54% QrtrGx QQVrrr €CMVQa€ 2WE M.9$M hY�ybp qu7',xgnnyrp.y�*1rg.aia a�¢gia{, yyK 4)wA IQF1••@vmr7ru4T QpN 42 Slide #10 District Overview: Scores Key Takeaways ■Exceeded ■ Met ■Not Met 0.0 • 9 of 13 schools(69.2%)Met or Exceeded Growth Measures for 2022-23 in GCS_ 4.0 a 72.3A of schools Met or Exceeded Growth Measures in M-C. 4 out of 13 OGS schools(30.7%) 2.0 Did Not Meet Growth Measures for 2022-2023 0.0 oil 21722-2t723 prarGa{'P4rrr LCx P9ai iGl!p.g5k-0!1 Xl pq�xMM1Ltlanl iF3i6'914 ra¢&»i xxx 4e ery eC44rry r■Fr 90. Slide #11 2022-23 EOG Comparison by Subject 2021-22 2022-23 4 % Reading 48% 46% Math 5 3°0 540/6 Science 55% 43 Slide #12 2022-23 EOC Comparison by Subject 2021-22 2022-23 51% Biology 54% 60% English 60% li 32% Math 34% I 61 Math M2°� . III - - Slide#13 GraduationCohort 4-Year Cohort and 5-Year Cohort 4•34!ar Grad kale &Year i:�rad Hale 1 D6 DO% Cedar Ridge High 89.34(a 91.21 CG. North Carolirka &6.Ao% 8i. MD3% rawec�owh 87.8A 51.2 $CrM701$ Urangclligh E#l.ILA IK3.JLT% 5Dooffi Rariner.5hip 57.90r% 72.7C% Academy 2500% North GanpinM5-YWr --------_-- 4 0094 8rarlge Oa my ochIxft i:edw Pidge FW- Uranp F49h ParinersNp A aderrr/ North GW ZAi R d-YE9r 6■1 MBE C G U M T T SC A06LS ]GQe Kn07Iv1 IIIIb—I.KWAhCudIML377TH 411KT12JR6 M"M1r.anAMG[C611RTTPInLT.cnm 44 Slide#14 G Economically Disadvantaged Student Group Data from the Office of Learning Recovery and Acceleration (OLR), NC Department of Public Instruction students struggled to meet expected growth across the state throughout the pandernic and are rebounding to grow toward proficiency • This is especial ly true far Economical ly Disadvantaged Students*(Eb ) In 0 CS from 2 019-2022, F DS students demonstrated less growth in math and reading than most districts,compared to the state average • In OCS from 2022-2023, EDS students demonstrated significantly hslgher growth in math and reading, compa red tc state average 'As determined by qualifying for Free-ar-Reduced Price Meals 0NANIIE EUUMTT S[M06L5 ]ml lC.gSIirl Ili lbr—rI4NoAhCwdIn&2?3T141i.i32JR6 WW hr.nAamrrcoumrTPI AST.i0N Slide#15 EconomicallyDisadvantaged d - G Awerade poor StuderrW t01$-2022Ohm&1n Average Fleadrd Soorea S potlight eri Read ling vs.Percent Freeilredneed-price Lunch Gfcimr-epB nrscroddIsMs.WMri!IzW 6rIY-nulrter0Ep3aa ]Erm OCS(red di)Q rariks as Ilie fifth lowest district iri NC n,o rar In 20'9-2G22 fear change in average reading wares for earavrnically dl-adaarntaged Students kV � 1 r i pgr4*rd Frq*+R@dwvvd,FWv*wnGh= $ 45 Slide#16 Economically Disadvantaged Student G age Coor$tUftnts 2Ce2-2CQj Chant in kerAp ROON$COW Spotlight-on Flea-ding o,percerr.Freehed and-grins Lbmk 1.:1:.:L::.-,.•';:. : ., .. . . 4.WruTKr.1 ;.r$jLQTis CC (red dOLi ranks ar}'h�-top five district in NC ir7 Fhe 2G22-2'3 ftu strange in average reading scores f-or economically disadvantaged students 6 'r _• Slide #17 L^^ Economically DisadvantagedStudent Group Spotlight on Lath *wLgo pw S4NG#rrr4' 1 9n??magi.In"rq&Hole sm"ua ueroenl OCS fired dw)was below Lrie bLa�e average .iL C 85 iri (�,,: .,I:IH4".j U.-4:1:1�,,:... ._...,A . ..��MI"1�,., ,,.. . .. .. 2-019.2022 for change In average math scores for 31�a WRrEc lou uvrCis an 4isb1¢. namieally &*dVantpged stu-dents 4. b r. a�w'. rvw, iC4 ipx �u P�r[=bhl F.M�'Rd�ace�RiOr LviCr', � � 46 Slide#18 ON Economically Disadvantaged StudentGroup Spotlight on Math Avaragn poor Sluda,WXW-X"Cfi2np m b,wa&rlo,n Scann.,+s. 0C:S(red dot)denvovti slral�ld a Wisi CIve 96n Q 48 PM4'@A k:e Luix:lI in 2022-23 far change N average math scares for ..•.--... . .... r:,o so the nm&�ce poa dmdc M. 14-4rued ICQ-loc:+:laz-vbrl:-. economlcahly-disa ntapkIl Students iL,rs.;_ • Pelteld PrmlR dv2ed-.t3�e Ldith- O Slide#19 Social Emotional Learning Sample Su rvey Q uestion s Grades 3-5 Panorama Survey fear-Cver-Year SEL Indicators ■ 2+-22 FwLvr-Pore kv5p4n$@!F 22-28 F ;w%hW*p4n5" >upporlive ReleLiuiizsfllp�. Do yawl have teacher or other 1W% adult from school who you ca count onto hey yowl no matter I 'ell` Management: iNrlrrq the la.q ao days,how ' aften dPi you folbw directions cla�s, 25x, Emolion Regulation: + OrrP yolr pPt UpSwt.how pfirl7 Can you get yowserf to relax' f How often are"a"to pull s"pG°'t"'@ fia+aaollstllp➢ Sa1FManaryarnerrt Emailon Re9ulaSlvn Dgmain(-Gra w 46-4) 0NANOe GevI1TT LCX46Li ]Cwe K gg,..r IIil4ororihhMfniwlri277H YIIKMJQ6 MwIf.9R.LNG[CDUMTTPIRLT.[eN 47 Dr. Jessica Dreher, Director of Student Engagement and Support Services continued the presentation: Slide #20 Social Emotional Learning 1 Sample Surrey Questions Grades 6-12 Panorama Survey Year-Over-bear S E L Indicators ■ 21-22 Favorable Raspmeea ■ 22-23 I'mmmable Reeponeea ::UPPG[llve 100% Co you have family rember o other ad It ouHide of school who you can munt on to help you,no matter what? 7s% °s-rlseof Belonging: My school has a vanety of aftQr- 50� sr-W.ol activrtlas that st„rients are.ahk.tone a part or regardless of money a rxi 2616 traMphrtatinn'J Emotion Regulation: M s 1V^F�n YOU a'-a f&eling proms Suppoltve Relalimslvps Sense of Brlongilg Emohon Reg.11onn Dorman{O dee 5-12] G k-LNG L [}Lh1- ;L 110{L 7W1 K ng!2 Y1 '3377T141kMil'3Y w ww.an&wrzcoumrTM1A1T.OnI! Dr. Dreher said there has been some improvement over time, but there are still major needs. She said they are implementing the K-12 social emotional curriculum, and they can use all three tiers. She said that they have co-located mental health services, and an agency comes in with at least one therapist for each of the schools. She said that they are trying to increase the options available for the students and families to decrease the waiting list. She said there are school counselors that host small groups, and they do SPARCS in secondary schools. She said they are training staff in restorative practices and disciplinary response cycles. She said they are also training staff in student mental health first aid to help students and staff recognize when a peer or colleague may be in need of support. 48 Slide#21 Continuous Improvement i Process Instructional Core uurrculum Wps core Instructional Frameworks • TMCh gt2d2-12Y21$rigorous Mnl2rrt • Frksure leachers leaCh S1arkdards-based objertiYes for maSlery ■ Lnsure cultural relevance so students car►accEss arrd engage in lea rning MTSS ■ 'vrec -- - 1 based on students'needs determined by data analysis Students'Social and Emhoelonal LiL nnlrg ■ -each students knowledge,skills,and attitudes to develop healthy identnes, manage emotions and achieve personal a no collective goals,feel and show empathy for others,establish and ma into in supportrve relatiork5hips and make re5panr5ible and caring decisiork$ Equlty • Rraride resources and strategies based on student nerds • Enha ncing teacher support to meet the needs of all learners 9■i■61 S4Y■7Y 3C■09L# ZWf 10.gGkR1 7rl?1 4147W B11S 717�11 4■l■Y LI''Q{I■rYFI■4T 1,'QN Dr. Greene continued the presentation: Slide #22 IIIIIIII� + ll About i Core instruction uses scientific, researchYO U CAN'T - based strategies implemented with integrity to emphasize grade-level standards. —YOUR WAY OUT It incorporates academic, behavior,and social-emotional learning supports that are - accessible to 100% of students, * 6g. i2i From Branching Minds g&&mrL couwrr TC■VVLL iW■ ■■w♦)rAm4}!1,'QY■rYr1■LT com 49 Slide #23 l Orange Differentiated Core County Instruction Schools ENGAGE. CHALLENGE. INSPIRE. k�M Slide#24 SpecialStudents w/ ed • CCS exceeds the cap for state funding consistently every year o Requires more local resources to serve the unique needs • State resources reflect increasing casts of the services • Student who require separate settings to meet their unique needs has increased over the past 2 years from 85 students to 11 U students_ ENGAGL. CHALLENGE. INSPIRE_ Slide #25 Multilingual + Teacher-to-Student ratio continues to increase,making it difficult to properly serve all MLs and meet requirements of Language Instruction Educational Program(LIEP) c Our data indicates that this population is growing faster than our average student population • Classroom teachers require more support from English Language Development Specialists,as the numberof MLs grows and English as a Second Languageservice time decreases r Teachers being split between multiple small schools in orderto provide equitable services and/or multiple hard to fill part-time positions added ENGAGE. CHALLENGE. INSPIRE. 50 Slide #26 1 . rr Decision Orange County Making Schools ENGAGE. CHALLENGE. INSPIRE. f976 Slide #27 District Plan ofSupport 1 2 3 Tiering of Schools Plan of Support Plan of supped 20?f 2025 Dr. Greene said all grades except 611 grade showed improvement from the beginning to middle of the year. She said that EC and EL are included in the performance measurements. 51 Slide #28 Strategic Alignment of Ivey Initiatives June ■ August jr 2024-"r 2024-25 2024-25 O= Slide #29 These are our students fi r � f. .r and their needs are changing rapidly. Slide #30 We need the right stafffe � �' °•;�; . .; in the right places, with all the right programs. 52 Slide #31 Now is the right time to keep our schools working for every student. Slide#32 Feedback/Questions Commissioner Portie-Ascott asked about the specific increases per demographic group. Dr. Greene said Kindergarten increased 4%, first grade 19%, second grade 5%, and third grade 6%. She said that is mClass in primary grades and AIMS data in the upper grades. She said that Orange County schools had 4% and all racial groups showed a positive increase in performance. She said that EC was the only student group with a negative measurement and that was by 1% and the EL had a 2% increase. Commissioner Fowler asked if SPARCs can be brought in house. Dr. Greene said this year they had an Al Academy to train their staff to provide the same level of support because they know the funding will not remain forever. Commissioner Fowler said she has heard that mentorship can change lives and that just one adult believing in a child can be that change. She said that there was no mention of mentorship and asked why. Dr. Greene said the mentoring aspect would be what schools are doing. She said that there is not a district structure for mentoring. She said that each school has a time of day where they meet with small groups with teachers. 53 Dr. Jones said once the district looks at behavior data and tiers where the supports are needed the most, mentoring will be one of their strategies. She said especially middle school students. Commissioner Portie-Ascott asked when the behavior data will be presented. Dr. Jones said that is part of the professional development they are doing with principals. She said that they will have a process that allows them to see where the highest needs are. She said that they will put those steps in place and be strategic. She said the data would be presented at a later meeting. Vice-Chair Greene said the picture of students seems to be at the Governor's mansion with the celebration of the high school poets' laureate and she encouraged Chapel Hill —Carrboro Schools to implement poets laurate since they do not have any currently. 4. School Safety Task Force Report Follow-up Dwayne Foster, Chief Operations Officer, made the following presentation: Slide #1 School - Report Orange Board •unty Commissioners County Schools Joint Meeting Dwayne Foster-Chief Operations 54 Slide#2 Orange County Schools — School Safety Report Ir OCS School Safety: 5 Priority Areas 1. Interagency Collaboration 2.School Resource Officer(SRO's) - Every School 3. District Safety Trainings - Preparedness 4. Facility Infrastructure, Technology Based Safety 5.School Emergency Plans - 100%Compliance Slide #3 Orange County Schools — School Safety Report 1. Interagency Callabaratian LAW ENFORCEMENT / FIRE J Random K-9 Search J Prevention J Safety protocols— El Preparedness pratestsldemonstrations El Satety Equipment J School Emergency Access I 4 EMERGENCY MANAGEMENT J Weather J Incident Response J Transit J Crisis Management Slide #4 Orange County Schools . . Report 2. School Resource Officer (SRO's) Celebrate our 2424 ,E F .'a�School Resource officers J ' • SRO At Every School i�*' ' . a�L i•. Sam NP • Three-partsupport schools: ail V role to su U Informal Mentors or Counselors - r A U Law Educators P-t ❑ Law Enforcement Officers i"2 }.� 55 Slide #5 Orange County Schools - School Safety Report (0-3 3. District Safety Trainings N J Table Tops(Active Assailant) 6- c.+,1, Q) * Reunification Training J Threat Assessment Training i SAFETY TRAINING -Skill J Stop The Bleed Training .. SRO Symposium �o `. Slide #6 Orange County Schools - School Safety Report 4. Facility Infrastructure&Technology- pey. Based Safety ❑ Secure Vestibules ��� �' �r ❑ Videc Camera Systems �cr I SAFETY LJ Visitor Management Systems CULTURE ❑ Parking Lot Attendants c, r, ❑ Say Something Anonymous Reporting MG`,��° System R� � Ll BDA - Bidirectional Antenna Slide #7 Orange County Schools . . Report 5. School Emergency Plans 7 Lockdown Drills and Training ■ • Evacuations 7 Fire Drills J Weather-Related Safety Drills , 56 Dwayne Foster said they are 100% compliant with all of their training drills. Slide #8 Feedback/Questions Dr. Hamlett said one of the areas they have been looking at staffing when she arrived in 2021 there was one person responsible for school safety, drivers ed, physical education, and academics and coaches. She said that she is unapologetic for her increase in hiring when it comes to school safety positions. Dr. Andr6 Stewart, Chief of Operations, continued the following presentation: Slide #46 rwp_���I TF �`WIMMMMM CHCCS Safety Task • Report Follow-up EL Tracy Holloway • - Stewart 57 - Guiding Principles Chapel Hill-Carrboro City Schools safe schools department employs the principle of layered safety measures to address concerns that may arise throughout the district. Q�er the last three years the district has has implemented a multi-phased approach to increase physical safety as well as protocols and procedural safeguards for students and staff. THINK(AND ACT) DIFFERENTLY ChopN Hl-Corthao ClFyBdnds chrcf.ag Slide • J Sli W LL Physical Safety Implementation ° U This list is not all inclusive o a Y 2 H cnapdw-canccrocrrysdads I nas.wa •' #49 Public Safety Cammunicaiion ■ CHCCS has partnered with MCA to bolster internal communications through facilities and in transportation. • Inclusive of handsets and repeater installation. ■ OC has contracted with this�endarfar BdA upgrades. 5ianpge The district has pasted operational hours outside of schools. Collaboration with Public Safety • CHCCS has worked with our law enforcement partners to create boundaries for congregating groups as well a THiK falvD Acr) media. DIFFERENTLY cnapNwcmrhoro cRrscnads n�s.� Slide58 #50 Physical Safety Continued The district has made strides in the areas of visitor management, access control, monitoring and door hardware upgrades. All CHCCS facilities hove comprehensive access control systems. Access controls include but are not limited to: • Employee ID Badge System • Visitor Management protocols • Videa Ai-phone System • Upgraded video monitoring alert cameraSlide #51 THINK(AND ACT] enaP�eaea��eiyadnde I n�e� - J �.°.. kx '�R THINK(AND ACTT �` DIFFERENTLY chppNtuf•Guebi.w Cie S:: Examples of Equipment Upgrades A - � � THINK(AND AGTI DIFFERENTLY ChppolECprtho[p CMySdgds ehae.rrq 59 Slide#53 Door Hardware and Window Shades THINK(AND ACT) Slide #54 LL Protocols and Safeguard Implementation not all inclusive Slide #55 Standard Response Protocol (SRP) Chapel Hill-Carrboro Schools has adopted The Standard Response Protocol (SRP). SRP utilizes clear common language while allowing for flexibility in protocol.The premise is simple-there are five specific actions that can be performed during an incident. The SRP is based on the following actions: Hold,Secure, Lockdown. Evacuate and Shelter. cnapd,111 cairb—h—6,1 cnas. THINK(AND ACT) •1 Slide O (DOGO • . SECURE LOCKDOWN THINK r ❑IFFERENTLY Slide Surnrner Training Sessions The safe schools department annually hosf school based administrators, staff and emergency management partners to review and learn the necessary protacals and procedures. We callabarate with our outside partners and first responders to ensure consistency. Sli �� t FERENTLY choP��Corthnoclry scrods�chms.ag •' #58 • - Partnership All of the •istrict's schools have floor plars that • - been uploaded in SERA. All floor plans hove also been • •..-• into our monitorirg system as well, THINK ■ DIFFERENTLY 61 Slide #59 Center for Safer Schools Grant • Over the last two years CHCCS has been awarded the NC Center for Safer Schools safety grant. • The total amount awarded has been approximately$1.2 million dollars. • The grant has funded,in part, the equipment upgrades across the district. enapd111 ea b—ffv—d,lances. THINK(AND ACT) Slide#60 Emergency • • • - - emergenciesCHCCS uses the implementation of the EOC in case of or •- • events. - goal is to be both proactive as well as reactive. The district has partnered with CHPD, CPD, UNC-EM, CHFD, etc. This year the district has implemented the EOC for the following: UNC campus emergencies(2). Bo •Threat/reunificaflon. THINK(AND ACT) Spouse of the Prime Minister of Japan visit. Slide#61 Summary The implementation of upgraded physical safety features coupled with an emphasis on protocols and procedural safeguards has _ helped to infuse safety into everything we do as a district. THINK(AND ACT)ISUZIEM 62 Slide#62 Discussion STRATEGIC PLAN 2022-2027 Commissioner Bedford said she heard there was a fire at Seawell School but did not see that in the news. Dr. Andre Stewart said there was a fire in a mechanical closet, and it caused a lot of smoke damage. He said they are working through the process and performing air quality testing. He said it occurred at 8 p.m. so no children were in danger. Chair Bedford said the Schools Safety Task Force asked to have this annual safety update from the school districts. She said if they want to have the group meet again at any time, they can call that meeting. She said that she is thankful for the group meeting together and appreciates the time. Adjournment A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to adjourn the meeting at 9:58 p.m. VOTE: UNANIMOUS Jamezetta Bedford, Chair Submitted for approval by Laura Jensen, Clerk to the Board.