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HomeMy WebLinkAboutAdvisory Board on Aging Minutes 04 09 2024 1 Orange County Department on Aging Advisory Board on Aging Tuesday, April 9; 1—3 pm Passmore Center Hybrid MINUTES In Attendance: Colin Austin, Rachel Bearman, Ann Bradford, Jeff Charles, Jerry Gregory, James Harris, Jackie Podger; Vibeke Talley, Sandy Walker, Dick White; Staff: Beverly Shuford, Janice Tyler; Guests: Sheila Evans and Shahnaz GiGi Rashdi. Absent With Notice: N/A Absent Without Notice: N/A 1. Welcome a. Colin opened the meeting and welcomed everyone, including visitor and Aging Board applicant, Shahnaz Rashdi. 2. Introductions and Announcements a. Ms. Rashdi introduced herself sharing that she is a resident of Hillsborough and raises sheep. She was a caregiver to her mother before she passed and understands caregiver concerns. Ms. Rashdi now wants to be involved in all activities to give back to the community. She heard about OCDOA through DSS and applied to the board to become more involved and contribute where she is able. b. Jackie is going to a sheep herding experience at Union Grove Farm (UGF) and encouraged everyone to check out what UGF has to offer. c. Colin's law office is moving to downtown Hillsborough, the white house across from the Orange County Public Library on Margaret Lane. He invited everyone to stop by and say hello. 3. Approval of Minutes— March 12, 2024 a. The March 12, 2024, minutes were approved with one typo correction. Director's Report 4. All Ages All Stages— Multi-sector Aging Plan for NC a. Janice reported that the Multi-sector Aging Plan work is moving along. The workgroup that she co-leads, "Strengthening Communities for a Lifetime," will have their final review tomorrow. After their review meeting, they will pass their section of the plan off to NCDAAS to go on to Governor Cooper. b. The All Ages All Stages — Multi-sector Aging Plan was instituted by Gov. Roy Cooper and kicked off on May 2 of 2023. With this plan we continue to march toward the goal of becoming an age friendly state. 5. Preparing for CPAAA Annual Monitoring visit—April 11-12 i. This Thursday& Friday, the Central Pines Area Agency on Aging (CPAAA) will conduct their annual visit to monitor the following areas: Information and options Counseling, Congregate Nutrition, Senior Center Operations, National Family Caregiver Support program, Evidence Based Health Promotion program and ARPA funding. ii. Janice expressed concern that our caterer has not provided the proper paperwork for when there are meal substitutions. When substitutions are done a form must be completed and signed by a registered dietitian. iii. The caterer needs a back-up in the event of an absence. The caterer did not have a backup in place during a recent absence a couple of weeks ago. Janice, Janice's son, our Lunch Program Manager, Isabel Jackson, and Senior Centers Administrator, Cyd Sims, had to jump in on the fly and cook 140 meals. b. Janice reported that our divisions do outstanding work, and we have a great relationship with the AAA. 6. Staff updates a. Isabel Jackson's retirement—April 30. The position has been posted. i. Janices stated that Isabel will be missed. She has been with County for 22.5 years; 13.5 of those years have been with OCDOA. She was a librarian for the County before coming to Aging. We have had a fabulous relationship with Isabel. ii. We hoped to have overlap in her position so that Isabel could train the new person; that didn't work out. The job posting is closing today, and Isabel might be able to be included in the interview process. If needed, she is willing to come back after 30 days to help with training. b. New Durable Medical Equipment program assistant—Jazzmin Abernathy, OT Assistant i. Our current DME program assistant, Matthew Cobb, is going on to his clinicals and graduate. We are happy we were able to fill this position and to have Jazzmin joining us. Vibeke Talley founded this program which has grown over the years. Marie Dagger, OCDOA OT, is presenting at the NC Falls Prevention Summit in April. She will speak about our DME program. 7. Opioid Community Meeting—April 27, Whitted Building 10 a.m. —3 p.m. a. The Orange County Opioid Advisory Committee was appointed by the BOCC to disperse the Opioid Settlement monies. Orange County is expected to receive $6,799,780 through 2040 in annual installments to be used for our community. The County is holding the community wide meeting to receive public input on how they think the money should be used. b. Visit Orange County's Opioid Settlement Funds website to learn more about monies received, recommendations for funding, meeting schedule, and to sign up to attend meetings and give "Public Comment." 8. Lots of Spring Events coming up. Check Endless Possibilities! a. Senior Games and SilverArts Kick Off on Thursday, April 11 at 4:30 p.m. Janice said that the SilverArts entries this year are phenomenal. Games will be going on for three weeks. There are lots of opportunities to get involved if anyone would like to volunteer. b. Grow with Google: Protect Yourself from Online Scams —April 13 from 9—11 a.m. at the Seymour Center. This program is sponsored by the Chapel Hill-Carrboro Area Alumnae Chapter of Delta Sigma Theta Sorority, Inc., and the Friends of Seymour Center. c. Accessory Dwelling Unit (ADU) Presentation —April 15; 4 p.m. at the Passmore Center. This is a repeat of presentation that was at Seymour now at Passmore. Two presenters who have built ADU's in Orange County will be presenting. One presenter built an ADU in Hillsborough's historic district; and the other is Alison Smith, OCDOA staff member, whose parents moved from Florida and built a ADU in Alison's backyard. d. Intergenerational Career Day -April 19 12-2 p.m. Seymour Center i. Hosted by the Project EngAGE Intergenerational Senior Resource Team. Career Day features a chef, nurse, law enforcement, EMS, fire fighters and more. Participant will get to talk to professionals in a number of career fields and participate in hands on activities. e. Spring Market- May 4 9 a.m. — 1 p.m. Passmore Center i. Sponsored by The Friends of the Passmore Center. There will be vendors, handcrafts, and yard sale items. f. Health and Wellness Fair— May 15 9 a.m.-1 p.m. Passmore Center i. Mark your calendar for this fair where guest can visit health, wellness and community vendors; tour the Passmore Center and learn about programs; and receive helpful giveaways and information. g. End of Life Options Expo— May 18 noon —3 p.m.—Seymour Center i. This will be a big with guest speaker, Orit Ramler, with the Box of Life project; over 30 vendors providing End of Life resources and supports; food, drinks and door prizes. New Business 9. Request for Proposals for the Lunch Program due April 16 a. The lunch contract is out for bid. It is a $200K+ contract. It is uncertain if the current caterer will submit a bid for the coming year. If you know of vendors who would like to in a bid to cater for our lunch program, the deadline is next Tuesday at 2pm deadline. It is a big commitment. There is also an option for caterers to cook onsite or in their own kitchen. 10. May is Older Americans Month —the Theme is "Powered by Connection" a. Janice will send a Proclamation to the BOCC to be read on May 7. Colin offered to come to the presentation. The County Manager is presenting the budget that night, so the proclamation might not be read and there might not be an opportunity to speak. 11. Board Appointments a. Board applicant, Ms. Rashdi, is visiting with us today, and she is interested in moving forward with the application and appointment process. She will bring her own experiences and insight to the board. She stated that she will do anything that she can be of help. b. The board discussed applicant, Jon Wilner. Jon is the former director of The ArtsCenter. Aging board members felt that he was an excellent person, organized, and impressed with the Aging Board/MAP reports. Might bring an arts/music perspective. There was consensus on approving Jon for the board. c. Two board members, Colin and James, have served their term limit cannot serve again for one year. d. We are asking for Jeff, Dick, Sandy and Jerry to be reappointment. Janice has the reappointment letter ready to submit. e. The board discussed who else could be appointed. We have a couple of other applications. One recent applicant is a younger person who is a Geriatric Psychiatrist looking for more local service. 12. FY 24-25 Budget a. Update Budget Requests i. The process is moving along. Janice had a meeting with the manager to review Aging's requests. Janice said that it is hard to know how things will shake out. It has been proposed to move our temporary part-time staff to permanent part-time without benefits. The change is "net zero" for the budget, so there is no additional cost to the county. ii. Asking additional 16K for publishing the Endless Possibilities news and activity guide as the cost of paper and ink has gone up. iii. Another budget request is for $24K for assistance with our lunch program. We are not asking for additional help in the lunch program but we need this adjustment to get our budget in line. b. Seymour Center Outdoor Fitness Area has been removed from the CIP i. Janice asked again, if we have ARP & MAP money, could we meet them halfway, with the other half coming from any capital improvement money that was not spent. The cost for the project is $200k. This was a MAP goal, and we are disappointed. The schools need millions of dollars for renovations. ii. We will be looking to reallocate the $75k of AARP funds another way. We cannot do just part of the project because the state would not want to fund for example,just the concrete pad. 2022-27 Master Aging Plan 13. Mark your calendars—Steering Committee meeting— Friday,June 7, 9-11 a.m. at Carol Woods Retirement Community. Will be reviewing accomplishments for Year Two and planning for Year Three a. We have great things to come and look forward to all of our community partners and board members hearing about the different strategies and projects. We have a robust five-year plan that is community led and driven. Carol Woods is very gracious to host us twice a year. 14. Age-Friendly Ecosystem Summit Planning Committee—Created in the Metro DC area and includes representatives from Maryland, Virginia and now NC. This summit is offered annually to highlight age- friendly work in the region. a. The Summit is a collaboration of Washington DC and surrounding groups, institutions, and universities. The summit is online and will be 4 days in October 7, 8, 14 & 15. It is a regional effort. The group in Washington DC heard about the work that OCDoA's is doing and wanted to connect with someone in NC. Janice will meet with them every Monday at gam. Conference speakers' online presentations will be recorded so that other community members can listen later if they miss the conference. b. Great group to be connected with. We are happy that it is online, and we can come together to watch presentations. Committee Progress Reports if needed: 15. Senior Tar Heel Legislature— Dick White/Vibeke Talley a. The STHL meeting was good. Members reactivated and chose their type of membership and two committees to serve on. They passed a resolution to ask the Legislature for$30k grant to support the state meetings. Currently the budget is very limited. Hoping to have money to support the meetings. 16. Nursing Home and Adult Care Home Joint Community Advisory Committee—Jackie Podger a. Things are going very well. Finished 2nd quarter visits and submitted reports. May 7 is the next meeting. The Committee has three applicants in the pipeline, and they are working to figure out what date they can join the committee. Everything has worked out with merging the two committees. b. Staffing and Covid is an issue in nursing homes and adult care homes. A lot depends on the administrator. Jackie reported that they are seeing more stability, even with the poorest performing facilities; facility staffing and retention has improved. Some administrators have asked the committee to help the facility and the reports will eventually catch up and reflect the improvements. 17. Friends of the Passmore Center—James Harris a. Spring Market, May 5, 9 am — 1 pm in the Passmore/SportsPlex parking lot 18. Friends of the Seymour Center—Shelia Evans a. Shelia Evans reported that they had recently completed their proposed budget for 2024-25, and it was approved by the Executive Committee. b. The budget will be presented at the May 15 annual meeting. Everyone is invited to attend the meeting which will be from 1-3 pm at the Seymour Center. c. The Executive Committee approved hosting the Afternoon Tea for 90+group in the Fall. d. Seymour Friends gave $1000 to support the OC Senior Games again this year. e. They would love to have new members on the committee if anyone is interested. i. The Friends of Seymour meet six times a year, plus the annual meeting and retreat where they do their yearly program planning and get to know them. ii. The Friends sponsor various programs and fundraisers that in turn help support the Seymour Center programs. Adjournment Next meeting: May 14 from 1:00—3 p.m. —Seymour Center&Virtual