HomeMy WebLinkAboutAgenda - 06-18-2024; 8-u - Fiscal Year 2023-24 Budget Amendment #11 1
ORD-2024-017
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 18, 2024
Action Agenda
Item No. 8-u
SUBJECT: Fiscal Year 2023-24 Budget Amendment #11
DEPARTMENT: County Manager's Office
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153
Summary
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2023-24.
BACKGROUND:
Emergency Services
1. Orange County Emergency Services has received additional grant funds totaling $107,168
from the N.C. Department of Crime Control and Public Safety related to the Emergency
Management Performance Grant awards. The department plans to use these funds to
assist in maintaining the comprehensive Emergency Management Program. Specifically,
these funds will go towards contract services to revise the Orange County Emergency
Operations Plan, training and education to support of emergency management and
response personnel, and equipment acquisition to address response gaps. This budget
amendment provides for the receipt in the Multi-Year Grant Fund, outside of the General
Fund, and amends the following grant project ordinance:
Emergency Management Performance Grant($107,168) - Project# 71049
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Grant Funding $569,248 $107,168 $676,416
Total Project Funding $569,248 $107,168 $676,416
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
EM Performance Grant $569,248 $107,168 $676,416
Total Costs $569,248 $107,168 $676,416
2
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Visitors Bureau
2. The Orange County Visitors Bureau has received $10,000 from the Town of Carrboro to
help pay for trolley rental at the 2024 Manchester City v. Celtic FC match this summer. This
amendment provides for the receipt of these funds in the Visitors Bureau Fund, outside of
the General Fund.
3. The Orange County Visitors Bureau fund requests to appropriate an additional $200,000
from fund balance to provide for a projected overspend in full time staffing costs. This will
ensure the fund can cover all staffing costs within budget.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with these items.
Solid Waste
4. The Solid Waste Department has contracted with Gershman, Brickner & Bratton, Inc.
("GBB") for the completion of the Path to Zero Waste Plan that would move the County
toward "Zero Waste" by 2045. To implement the plan as directed by the BOCC in January
2024, $55,000 is needed for additional tasks and presentation of the Path to Zero Waste
Plan. This amendment appropriates the use of$55,000 in fund balance in the Solid Waste
Fund and increases the authorization in the Solid Waste Replacement and Renewal Fund
by $55,000.
Solid Waste Comprehensive Plan ($55,000) - Project# 35001
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Transfer from Solid Waste Fund $300,000 $55,000 $355,000
Total Project Funding $300,000 $55,000 $355,000
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Project Expenditures $300,000 $55,000 $355,000
Total Costs $300,000 $55,000 $355,000
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
3
Health Department
5. The Health Department has received a federal pass through grant of$25,000 for the Bridge
Access Program to improve COVID-19 vaccine access for uninsured and underinsured
adults. This funding will be used to purchase equipment to allow for the safe storage of
vaccines in each medical clinic.
6. The Health Department has received $55,669 through a sub-award from Duke University
to be used to supplement the salary and benefits of one (1) Human Services Program
Manager to continue work on the North Carolina Integrated Care for Kids Model (NC InCK).
The goal of NC InCK is to provide efficient, optimal physical and behavioral healthcare for
children ages birth to 21 who receive services through North Carolina's Medicaid or CHIP
program. This revises the following grant project ordinance outside of the General Fund:
Duke InCK($55,669) - Project# 71126
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Grant Revenue $75,289 $55,669 $130,958
Total Project Funding $75,289 $55,669 $130,958
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Expenditures $75,289 $55,669 $130,958
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to these items:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Animal Services
7. Animal Services will utilize $2,000 of donated funds to cover the cost of creating an
enrichment pathway for the dogs at Animal Services. The donated funds will come from
Animal Services Community Giving Funds. This budget amendment provides for receipt
and use of these funds, consistent with the intent of the donations.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
4
Library Services
8. Orange County Public Library has received a contribution of $4,000 from the Town of
Carrboro. This donation will be used to purchase collection materials to support the
Southern Branch Library.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Other Funds
9. The Health and Dental Fund, which funds employee and retiree health insurance, has
experienced higher activity than budgeted due to a lower vacancy and turnover rate. This
budget amendment recognizes an additional $1,500,000 in health insurance costs, funded
through payroll deductions. This increases the authorization for the Health and Dental
Insurance Fund, outside the General Fund.
10.The Housing Choice Voucher Fund has received more revenue from the federal
government due to placing more clients into vouchers than anticipated. This recognizes
$250,000 in additional revenue and authorizes expenses in the Housing Choice Voucher
Fund, outside of the General Fund.
11.The Chapel Hill-Carrboro City Schools District Tax Fund provides all tax revenue by the
special district tax levy generated directly to the school district. That levy is estimated to
generate an additional $500,000 above the original budget. This increases the revenue in
the District Tax Fund, outside of the General Fund.
12.The County pays monthly fees for document retention and storage in the Orange-Person-
Chatham (OPC) Retiree Health Fund, outside of the General Fund. This amendment
increases the authorization in the fund by $11,000, due to increases in storage costs.
13.The Sportsplex Fund continues to experience improved revenue performance recovering
from the pandemic. This recognizes $1,000,000 in additional revenue, which will support
inflationary expenses experienced by the Sportsplex, and improves the position of the
enterprise fund.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with these items.
5
Finance
14.The County is issuing $12 million in Series 2024 Limited Obligation Bonds in an upcoming
financing package. This financing incurs $360,000 in cost of issuance related to the
financing. These expenses will be budgeted in the Debt Service Fund, outside of the
General Fund.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
School Districts
15.At the April 16, 2024 Business Meeting, the Board approved the County applying for the
State's lottery proceeds for the two school districts. The County uses lottery proceeds to
pay down existing school related debt. In exchange, the County redirects the County funds
that would have covered the debt to provide additional pay-as-you-go funding. In addition,
the districts had accumulated $173,646 additional lottery funds above the County's initial
budget estimate. Chapel Hill Carrboro City Schools (CHCCS) had $985,000 in its lottery
proceed balance. Orange County Schools (OCS) had $591,000 in its lottery proceed
balance. This amendment recognizes the lottery proceeds revenue in the Debt Service
Fund, redirects the County transfer of $1,576,000 to the School Capital Fund. It further
increases the authorization in the General Fund and the School Capital Fund by $173,646
and amends the budget of the following Capital Ordinances, based on the additional lottery
funds:
Classroom/Building Improvements - OCS ($8,182) - Project# 51025
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Alternative Financing $1,281,494 $0 $1,281,494
2/3rds Net Debt Bonds $289,500 $0 $289,500
Transfer from General Fund $1,133,353 $8,182 $1,141,535
Qualified School Construction Bonds $2,946,819 $0 $2,946,819
Total Project Funding $5,651,166 $8,182 $5,659,348
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Project Expenditures $5,651,166 $8,182 $5,659,348
Total Costs $5,651,166 $8,182 $5,659,348
6
Fire/Safety/Security- CHCCS ($165,464) - Project# 54004
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Alternative Financing $984,173 $0 $984,173
Lottery Proceeds $80,000 $0 $80,000
Transfer from General Fund $2,040,720 $165,464 $2,206,184
2/3rds Net Debt Bonds $250,000 $0 $250,000
Total Project Funding $3,354,893 $165,464 $3,520,357
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Project Expenditures $3,354,893 $165,464 $3,520,357
Total Costs $3,354,893 $165,464 $3,520,357
16.At the January 16, 2024 Business meeting, the Board received a presentation on an
alternative enrollment projection to the Schools Adequate Public Facilities Ordinance
(SAPFO). The County worked with OREd, a program within INC State University that
frequently works with area school districts on enrollment projections, redistricting and
transportation. The County asked that both districts contract with OREd for enrollment
projections, and that the County would reimburse that part of the contract. The year one
cost of those contracts is a combined $35,000. The County will appropriate fund balance
to reimburse the districts for that cost. The year one cost included a larger land use and
new development survey, which only needs to be updated every few years. The County
estimates that the ongoing cost to maintain the contract and update the projection will be
$5,000.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
American Rescue Plan Act
17.County staff has conducted a review of its American Rescue Plan Act (ARPA) allocations
and is redirecting funds to ensure all funds are committed by December 2024. This
amendment adjusts project budgets to match projected spending, moves projects between
reporting categories, and recognizes $194,952 in newly unallocated funding. It is proposed
that this $194,952 be split at $160,640 for the Emergency Housing Assistance (EHA)
program, and $34,312 for the ARPA grant coordinator to extend their contract for six (6)
months through December 2024. This amends the project ordinance in the ARPA fund,
outside of the General Fund:
7
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Senior Lunch Program $119,229 $0 $119,229
Replacement Temporary Facility Modifications $51,136 ($2,389) $48,747
Point Ionization- Detention Center $68,800 $0 $68,800
ARPA Grant Compliance Position-CJRD $38,751 ($126) $38,625
Durham Tech Community College for Small Business $70,000 ($70,000) $0
Center
First Responder Behavioral Health Program $45,000 ($45,000) $0
Powered Air Purifying Respirators (PAPRS) $124,000 ($27,818) $96,182
American Rescue Plan Act (ARPA) Coordinator $133,772 $0 $133,772
Affordable Housing - Home Repairs $120,000 $0 $120,000
Housing Locator $65,705 $4,370 $70,075
Landlord Incentive Program $75,000 $0 $75,000
Eviction Diversion $167,046 ($11,798) $155,248
Government Alliance on Racial Equity Youth Program $46,540 ($20,000) $26,540
Language Access Services $15,000 $0 $15,000
Broadband Infrastructure Design and Implementation $10,000,000 $0 $10,000,000
Long Time Homeowner Assistance Program $516,364 ($5,393) $510,971
Long Time Homeowner Assistance Program Software $8,905 $1,509 $10,414
Countywide Food Distribution and Storage $60,000 $59 $60,059
Youth Enhancement Fund $25,000 $348 $25,348
Stabilization Program for Former Foster Youth $10,000 ($1,251) $8,749
Support for Low Income Families $25,000 ($667) $24,333
Fire District P25 Phase II Compliant Radio Replacement $2,562,300 $0 $2,562,300
Housing Helpline $237,292 ($35,878) $201,414
Childcare Support Parent Fees $540,000 $0 $540,000
Emergency Housing Assistance $3,714,882 $73,001 $3,787,883
Street Outreach, Harm Reduction and Deflection $0 $141,033 $141,033
SOHRAD
Revenue Replacement (Detailed in Table Below) $10,000,000 $0 $10,000,000
Unallocated/Unassigned $0 $0 $0
Total Costs $28,839,722 $0 $28,839,722
Programs Included in Revenue Replacement Project Current FY FY 2023-24 FY 2023-24
2023-24 Amendment Revised
Emergency Housing Assistance (EHA) $9,257,528 $87,639 $9,345,167
Street Outreach, Harm Reduction and Deflection $279 922 ($121,033) $158,889
SOHRAD
Restart the Arts Grants $100,000 $0 $100,000
Arts Commission Aid to Impacted Industries $16,000 ($203) $15,797
Tourism and Hospitality Recovery $300,000 ($715) $299,285
American Rescue Plan Act (ARPA) Coordinator $0 $34,312 $34,312
DSS Countywide Food Distribution $46,550 $0 $46,550
8
Unallocated $0 $0 $0
Total $10,000,000 $0 $10,000,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2023-24 and increases
the authorization of the General Fund by $239,646, the Multi-Year Grant Fund by $162,837, the
Health and Dental Fund by $1,500,000, the Housing Choice Voucher Fund by $250,000, the
Visitors Bureau Fund by $210,000, the School Capital Fund by $173,646, the Debt Service Fund
by $360,000, the Solid Waste Operational Fund by $55,000, the Solid Waste Enterprise Fund by
$55,000, the Sportsplex Operational Fund by $1,000,000, the Chapel Hill-Carrboro City Schools
District Tax Fund by$500,000, and the Orange Person Chatham Retiree Health Fund by $11,000.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2023-24.
9
Year-To-Date Budget Summary
Fiscal Year 2023-24
Chapel Hill
Employee
Housing Visitors Solid Waste Solid Waste Sportsplex Carrboro OPC
Choice Fund Debt Service Operations Renewal and Operations City Retiree
Fund Budget Summary General Fund Grants Fund Health and Voucher Bureau School Capital Fund Enterprise Replacement Enterprise Schools Health
Dental Fund Fund Fund Fund Fund District Fund
Tax Fund
Original Budget Revenue $271,114,238 $357,000 $13,068,229 $6,858,632 $2,406,501 $25,992,243 $2,771,674 $11,249,741 $1,495,002 $4,538,687 ######### $4,454
Interfund Transfer Revenue $1,391,290 $3,183,405 $33,400,000 $2,189,897
Fund Balance Appropiation $7,000,000 $310,165 $1,285,824 $1,443,567 $158,000
Total Original Budget $279,505,528 $357,000 $16,251,634 $6,858,632 $2,716,666 $25,992,243 $37,457,498 $12,693,308 $3,684,899 $4,696,687 ###f ### $4,454
Additional Revenue Received Througt
Budget Amendment#11 June 18th,2024
Grant Funds $2,026,697 $691,086 $396,254 $137,988
Non Grant Funds $552,234 $29,000 $1,500,000 $89,784 $427,430 $1,000,000 $500,000 $11,000
Additional Interfund Transfer Revenue $158,211 $23,750 $1,884,742.57 $250,000 $55,000,
Additional Fund Balance Appropriation $847,265 $80,000 $491,168 $759,790 i $75,906
77 Total Amended Budget $283,089,935 $1,100,836 $17,751,634 $7,334,886 $3,435,606 $27,876,985.57 $38,134,928 $13,453,098 $3,739,899 $5, 2,593 ######### $15,454
Dollar Change in 2023-24 Approved Budget $3,584,407 $743,836 $1,500,000 $476,254 $718,940 $1,884,743 $677,430 $759,790 $55,000 1$1,075,906 1 $500,000 $11,000
Change in 2023-24 Approved Budget 1.28% 208.36% 11.48% 6.94% 29.87% 7.25% 24.44% 6.75% 3.68%1 23.71%1 1.80% 246.97%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent Positions(includes
Permanent and Time Limited) 1,001.800 5.850 9.000 66.675
Changes to Full Time Equivalent Positions 2.250
Total Approved Full-Time-Equivalent Positions for Fiscal
Year 2023-24 1,004.050 0.000 0.000 5.850 9.000 0.000 0.000 66.675 0.000 0.000 0.000 0.000