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Home My WebLink AboutAgenda - 06-18-2024; 8-o - FY 2026 Pre-Application Transit Grant Master Documents 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 18, 2024 Action Agenda Item No. 8-o SUBJECT: FY 2026 Pre-Application Transit Grant Master Documents DEPARTMENT: Orange County Transportation Services ATTACHMENT(S): INFORMATION CONTACT: 1. FY 2026 DBE Certification Jamael Wiley, Transit Operations Planning 2. FY 2026 Anticipated DBE Manager, (919) 245-2006 3. FY 2026 Delegation of Authority 4. FY 2026 EEO Questionnaire 5. FY 2026 Title VI Program Report PURPOSE: To approve the annual FY 2026 Pre-Application Annual Transit Grant Master Documents. BACKGROUND: Each year, the North Carolina Department of Transportation (NCDOT) Integrated Mobility Division (IMD) accepts requests for capital, operations and administrative funds for county- operated transit programs. Orange County Transportation Services (OCTS) is required to submit a set of master documents necessary for grant applications for capital, operational and administrative funds. These documents require Board of County Commissioners' approval and Chair signature. 1. Attachments 1 and 2 — Certify that good faith efforts shall be made to purchase from, and award contracts to, Disadvantaged Business Enterprises (DBEs); 2. Attachment 3 — Delegate and authorize designated Orange County Transportation Services (OCTS) personnel to submit funding applications, enter into contracts and execute all agreements with the North Carolina Department of Transportation; 3. Attachment 4 — Comply with all Equal Employment Opportunity (EEO) requirements as set forth in FTA Circular 4704.1A Chapter III; and 4. Attachment 5 —Acknowledge certification of the Title VI program. OCTS provides the opportunity for access to jobs and services to many individuals. The Administrative, Operational and Combined Capital grants provide financial support for transit services that promote economic self-sufficiency to a wide range of residents and locations. The funds additionally support a system that enhances the access of residents in the non-urbanized areas to health care, shopping, education, employment, public services, and recreation. FINANCIAL IMPACT: There is no immediate impact. These documents are required by NCDOT and allows OCTS the opportunity to submit grant claims for eligible capital, operating and administrative expenses. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY 2 The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impact is applicable to this item: • CLEAN OR AVOIDED TRANSPORTATION Implement programs that monitor and improve local and regional air quality by: 1) promoting public transportation options; 2) decreasing dependence on single-occupancy vehicles, and 3) otherwise minimizing the need for travel. RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the Chair to sign the FY 2026 Pre-Application Annual Transit Grant Master Documents (Attachments 1- 5). INTEGRATED � MOBILITY \\ DIVISION UNIFIED GRANT APPLICATION DBE GOOD FAITH EFFORTS CERTIFICATION This is to certify that in all purchase and contract selections (Legal Name of Transit Agency or Organization) Orange County Public Transit is committed to and shall make good faith efforts to purchase from, and award contracts to, Disadvantaged Business Enterprises (DBEs). DBE good faith efforts will include the following items that are indicated by check mark(s) or narrative: Required Check all by IMD that apply Description * Write a letter/email to Certified DBEs in the service area to inform them of purchase or contract opportunities; * Document telephone calls, emails and correspondence with or on behalf of DBEs; Advertise purchase and contract opportunities on local TV Community Cable Network: * Request purchase/contract price quotes/bids from DBEs; Monitor newspapers for new businesses that are DBE eligible Encourage interested eligible firms to become NCDOT certified. * Interested firms should contact the office of contractual services at (919) 707-4800 for more information * Encourage interested firms to contact the Office of Historically Underutilized Businesses at 919 807-2330 for more information Consult NCDOT Certified DBE Directory. A DBE company will be * listed in the DBE Directory for each work type or area of specialization that it performs. You may obtain a copy of this directoryat https://www.ebs.nc.gov/VendorDirectory/default.html Describe other efforts: You may obtain a copy of the USDOT Disadvantaged Business Enterprise Program Title 49 Part 26 at https://www.ebs.nc.gov/VendorDirectory/default.html Reminder: Documentation of all good faith efforts shall be retained for a period of five (5) years following the end of the fiscal year. I certify that, to the best of my knowledge, the above information describes the DBE good faith efforts. Jamezetta Bedford Chair, Orange County Board Of County Comi Printed Name of Authorized Official Title of Authorized Official 05/30/24 Signature of Authorized Official Date FY26 DBE GOOD FAITH EFFORTS CERTIFICATION Last Updated: 01/09/2024 INTEGRATED of� MOBILITY 1)1VISI0NUNIFIED 4 GRANTAPPLICATION NORTH CAROLINA DEPARTMENT OF TRANSPORTATION INTEGRATED MOBILITY DIVISION DBE/MBE/WBE/HUB ANTICIPATED VENDOR AWARDS in FY26 APPLICANT AGENCY: Orange County PERIOD COVERED E-MAIL ADDRESS: jwiley@orangecountync.gov From: 07/01/2025 VENDOR NUMBER: To: 06/30/2026 We expect to utilize the following list of DBE/MBE/WBE/HUB Vendors in FY26: DBE/MBE/WBE/HUB Mailing Address ID#from Describe Service/ Item to be Anticipated Vendor/Subcontractor's City, State, Zip NCDOT Purchased Expenditure Name Website ($) TOTAL $0 The above list includes the DBE/MBE/WBE/HUB Vendors the applicant expects to utilize in FY26. Yes Jamezetta Bedford Chair, Orange County Board Of County Commissioner: Printed Name of Authorized Official Title of Authorized Official Date Signature of Authorized Official FY26 DBE/MBE/WBE/HUB ANTICIPATED VENDOR AWARDS Last Updated: 01/09/2024 INTEGRATED � MOBILITY \\ DIVISION J�/ GRANTUNIFIED APPLICATION FY26 DELEGATION OF AUTHORITY Date: 05/30/24 1 Jamezetta Bedford (Printed Name of Authorized Official) Chair, Orange County Board Of County Commissioners (Title of Authorized Official) of Orange County (Authorized Official's Agency) as the designated party for Orange County (Grant Recipient/Application Agency) with authority to submit funding applications and enter into contracts with the North Carolina Department of Transportation and execute all agreements and contracts with the NCDOT Integrated Mobility Division, hereby delegate authority to the individual(s) filling the positions as indicated below: Primary Designee: Nishith Trivedi Orange County Reimbursement Requests: YES Budget Revisions: YES Budget Amendments: YES Period of Performance Extensions: YES Other Execution of 5307 Grant Agreements YES Alternate Designee #1: Jamael Wiley Orange County Reimbursement Requests: AYES Budget Revisions: YES Budget Amendments: YES Period of Performance Extensions: YES Other Development, Submission and Execul YES Alternate Designee #2: Kelly Milligan Orange County Reimbursement Requests: YES Budget Revisions: YES Budget Amendments: YES Period of Performance Extensions: YES Other Submission and Execution of 5307 Gr YES Signature of Authorized Official FY26 DELEGATION OF AUTHORITY Last Updated: 01/09/2024 INTEGRATED MOBILITY ❑IVISION UNIFIED GRANT APPLICATION EEO QUESTIONNAIRE Threshold Requirements: Any applicant, recipient, or sub-recipient is required to comply with program requirements in Chapter III if it meets the following thresholds: a. Employees 100 (+) or more transit-related employees*; and b. Requests or receives capital or operating assistance under Sections 3, 4(i), or 9 of the FTA; assistance under 23 U.S.C. 142(a)(2) or 23 U.S.C. 103(e)(4), or any combination thereof, in excess of$1 million in the previous Federal fiscal year; or c. Request and receives planning assistance under Sections 8 and/or 9 in excess of $250,000 in the previous Federal fiscal year. Transit systems with 50— 99 employees must keep a plan on file for review at next site visit. Name of Organization: Orange County Organization Type: Transit Agency TrAMS ID: 7449 (if applicable) 1. How many employees do you have in your organization? 100+ 2. How many of those employees are *transit related? 49 or less *A transit related employee is an employee of an FTA applicant, recipient, or subrecipient who is involved in an aspect of an agency's mass transit operation funded by FTA. For example, a city planner involved in a planning bus route would be counted as part of the recipient's work force, but a city planner involved in land use would not be counted. **If EEO requirement is not applicable check here r, sign below, and submit, otherwise complete remaining questions. I declare (or certify, verify, or state) that the foregoing is true and correct. Printed Name Jamezetta Bedford Title Chair, Orange County Board Of County Commissioners Signature Date 05/30/24 FY26 EEO QUESTIONNAIRE Page 1 of 3 Last Updated: 01/09/2024 INTEGRATED MOBILITY ❑IVISION UNIFIED GRANT APPLICATION 3. Does your agency submit an EEO Program? If yes, what is the date of your last submission? 4. Does your agency submit an Abbreviated EEO Program? If yes, what is the date of your last submission? 5. Do you contract out any of your transit services? No If no, skip to question 7. If yes, a. What is the name of agency (s)? b. How many transit employees does the agency have? c. Does the agency submit an EEO Program/Abbreviated EEO Program to you? If yes, what is the date of their last EEO/Abbreviated EEO submission? 6. What is the date of your last Triennial Review (If applicable)? a. Were there any deficiencies? If yes, in what area(s) b. Are any of the deficiencies still open? If yes, in what area(s)? 7. Has your agency participated in an EEO compliance review? If yes, what is the date of your last EEO compliance review? a. Were there any deficiencies? FY26 EEO QUESTIONNAIRE Page 2 of 3 Last Updated: 01/09/2024 INTEGRATED � MOBILITY ' DIV1310N GRANTUNIFIED APPLICATION If yes, in what area(s) b. Are any of the deficiencies still open? If yes, in what area(s)? I declare (or certify, verify, or state) that the foregoing is true and correct. Printed Name Title Signature Date 05/30/24 FY26 EEO QUESTIONNAIRE Page 3 of 3 Last Updated: 01/09/2024 INTEGRATE❑ MOBILITY ❑IVISION 9 UNIFIED GRANT APPLICATION r/ TITLE VI PROGRAM REPORT SECTION 5311, 5310, 5339, Combined Capital, 5307 or State Funds Call for Projects (Complete and sign either Part A or B, whichever is applicable; and Part C) Part A— No complaints or Lawsuits Filed I certify that to the best of my knowledge, No complaints or lawsuits alleging discrimination have been filed against Orange County Public Transit (Legal Name of Transit Agency or Organization) during the period July 1, 2023 through June 30, 2024. Jamezetta Bedford Chair, Orange County Board Of County Commissioners Printed Name of Authorized Official Title of Authorized Official 05/30/24 Signature of Authorized Official Date Part B—Complaints or Lawsuits Filed I certify that to the best of my knowledge, the below described complaints or lawsuits alleging discrimination have been filed against (Legal Name of Transit Agency or Organization) during during the period July 1, 2023 through June 30, 2024. Complainant Name/Address/Telephone Date Description Status/Outcome Number (Attach an additional page if required.) Printed Name of Authorized Official Title of Authorized Official Signature of Authorized Official Date Part C -Title VI Plan Do you currently have a Title VI Plan: Yes Date of last plan update: 12/13/22 FY26 TITLE VI PROGRAM REPORT- Last Updated: 01/09/2024