HomeMy WebLinkAboutAgenda - 06-18-2024; 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 18, 2024
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919-
245-2130
PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board
as listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
Attachment 1: April 25, 2024 Joint Meeting with School Boards
Attachment 2: April 30, 2024 Work Session
Attachment 3: May 7, 2024 Business Meeting
Attachment 4: May 14, 2024 Budget Public Hearing and Work Session
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
Attachment 1
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 JOINT MEETING WITH
5 ORANGE COUNTY BOARD OF EDUCATION AND
6 CHAPEL HILL-CARRBORO BOARD OF EDUCATION
7 April 25, 2024
8 7:00 p.m.
9
10 The Orange County Board of Commissioners met for a joint meeting with the Orange County
1 1 Board of Education and Chapel Hill-Carrboro Board of Education on Thursday, April 25, 2024
12 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
13
14 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene,
15 and Commissioners Amy Fowler (arrived at 7:05 pm), Jean Hamilton, and Phyllis Portie-
16 Ascott
17 COUNTY COMMISSIONERS ABSENT: Commissioners Earl McKee and Anna Richards
18 COUNTY ATTORNEYS PRESENT: John Roberts
19 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
20 Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified
21 appropriately below)
22 CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair George Griffin, Vice-
23 Chair Riza Jenkins, and Board Members Meredith Ballew, Rani Dasi, Vickie Feaster Fornville,
24 Barbara Fedders, Michael Sharp
25 CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: None
26 CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Dr.
27 Nyah Hamlett and Chief Financial Officer Jonathan Scott
28 ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Anne Purcell, Vice-Chair
29 Andr6 Richmond, and Board Members Will Atherton, Carrie Doyle, Bonnie Hauser, and Sarah
30 Smylie
31 ORANGE COUNTY BOARD OF EDUCATION ABSENT: Board Member Will Atherton
32 ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Danielle Jones
33 and Chief Finance Officer Rhonda Rath
34
35 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present,
36 except Commissioner McKee, Commissioner Richards, and Commissioner Fowler.
37
38 WELCOME AND INTRODUCTIONS
39 Chair Bedford welcomed the elected officials and staff from Chapel Hill-Carrboro City
40 Schools and Orange County Schools. All of the elected officials and staff introduced
41 themselves.
42
43
2
1 1. Bond Referendum Update
2
3 Travis Myren made the following presentation:
4
5 Slide #1
Agenda Item 1.
i
ORANGE COUNTY
NORTH CAROLINA
General Obligation Bond
Referendum Update
Joint Meeting with the Boards of Education
April 25, 2024
6
7
8 Slide #2
Background
■ Financing Plan for School Long Range optimization Plan
— General Obligation Bond Referendum -$300 million
— Additional Pay-Go Funding -MU million
— FY2024-34 Capital Investment Plan Financing -$91.7 million
— Existing Capital Balances for Schools 711123 -$64.9 million
— Total Funds for Woolpert Plan C-$556.6 million
— Does not include ArVcle 46 or Recurring Capital -$72 million over fern years
■ Local Government Commission Reviewed County Plan of Finance and Debt
Policies with Staff, Financial Advisors and Bond Counsel to ensure
compliance with the new State Law
GRANGE COUNTY
2 NUR-I-H CJY RC]LiNA
9
10
11
12
3
1 Slide #3
FY2024-34 Recommended Capital Investment Plan
FY2O24-34Rewmmended Expenditures by Year
$1f0A0Q00p
5191pOQil00 $l51,59]•Wi] SIa'1}d.31d
53npognoo
513},0p0.0W
5f6]]431,636
$1ffiA�4]1V0 ■5[hon10.�C PnMl4
�epn,pl:
•SNool Gphl
Seo,om.000 � .[mprcmry runes
•CnraY C.lptil
S6gooPAou �L4].Sll Sb.11'.8tr]
S45,aaY1!
S3e,s�,ns
5]o.om.aoo
s
h ffi3t-25 R]13516 fY1G]S1T FY M3F-19 3Y]G�-ffi fY 1GP9-30 iY 1G3Rit Rffi3144 R21.3243 Rffi33,!{
ORANGE COUNTY
s N01irH C.AILC.MANA
2
3
4 Commissioner Fowler arrived at 7:05 pm.
5
6 Slide #4
Financial impact
05 Zo GF Tax Rate Tax Rate Breakdown or Capital
Year De7t to AY Revenues Equivalent ImProvement Alan
2024 1.64% 13.60% Base CIP.
2025 1 66% 13 O9% - 2.790 Projected tax rate impact and the
2026 1.21% 12.83% 8-880 debt to general fund revenue ratio
2027 L44% 14.18% - School are based on assumptions
2028 1.54% 14.59% - Pay-Ca,
2.66¢
2029 1 77% 10_79%_ - Sensitive to factors such a5 tax
2030 L531d 18.34% - School basegrawth and project timing
2091 L51% 19_87% _ GO Bonds:
2032 1.67% 1.9 01% _ 5A14
2033 L5516 19.32%
2034 L34 19.891 -
2035 121% 18.89% -
7otal Impact 5_E84
ORANGE COUNTY
4 NC712rH CAPK31ANA
7
8
9
10
4
1 Slide #5
Property Tax Impact
fl
PE
l i Assessaid Value Assessed Value A
00.000 $34.10 $88.80
$200,000 $68,20 $177.60
$300,000 $102,30 $266.40
$400,000 $136-40 $355.20
$600,000 $170.50 $444.00
ORANGE COUNTY
NORrFi c/i RcmLiNA
2
3
4 Slide #6
Sample Ballot Question
Orange County 5choo{Bands
fFar 0tnn,e Couwty Schools w,d Chanel Hill-Cwrrbaty City 5cihoalal
Additional property taxes n1 y he levied on pro-perty located In Orange County
is an amount sufficient to pay the principal of and interest on bonds if
approved by the following bwllat tiueation.
Shalithe order authorizing$300,000,000 bonds plus interest to pay capital
costa 61'providing school faclikfen and paying m costs an mated d pLwAding that
additional taxes nn y be levied in un amotiat auflident to pay the principal of
and interest oa the bond.,ws adopted by the Cou Vt 13—rd of
Convnisaionem on rune 18,2024,be approved,131 Sight of rine following:
(1)The estimated cumtnladve coat owrthe life of the bond twing the highest
interest—te chwrged for aimiEwr debt over the last 20 yewrs,would be
U V O,J 60.000,
Required New Provisions
(2)The estimated amount of property tax hubi kity increase far each one
hundred thousand dollars(3100.0001 Of property talc value to&4rtrl{`P the
camtdwtive—t—the life of the band provided.bore would be 534.10 per
year.
]]YE 5 I]N4 �
ORANGE COUNTY
NCHCFE-1 CJARC)L[NA
5
6
7
8
5
1 Slide #7
General Obligation Bend Timeline
Proposed 2024 Capital Planning and Bond Referendum Schedule
i_ Review schedule of approvals for a band referendum and review Completed
the County Facilities Master Plan
2_ Review School Facilities Long Range Optimization Plan-Woolpert Completed
3_ Review FinanringScenarias Compieted
4. Approve a tentative plan far Band Referendum Completed
5. Staff meets with Local GavemmentComm€ssiari on tentative Completed
Bond plan
6. Schaal Boards adopt a resolution supporting the referendum Competed
7. Review potential adjustments to the bond referendum plan,if Completed
needed.
ORANGE COUNTY
NORTH CIA RCM-INA
2
3
4 Slide #8
General Obligation Band Timeline
Proposed 2024 Capital Planning and Bond Referendum Schedule
S. BOCC adapts preliminary resolution estaf}lishingthe band purpose(s)and sets a not to
exceed bond amount{s).NekhPr the purpose nor the not ro exceed Ermovntrrray change Completed
ollowin g th is urtivn_
9. BOCC establishes a bond education committee and appropriates Funds for outreach Completed
10. Staff publishes a notice of intent to file an application for a general obligation band By May i
referendum
11, Staff fIles bond application with the Local Government Commission By May 7
12. SOCClntroduces bond order(161 Reading)and schedules a public hearing May32fi 8OCCBuslnessMeadng
13. 09CC holds public hearing on bond referendum June 4d'8QCC Business h1w ng
14, 30CC adopts the bond order(2"Reading),formally sets the ballot question and June IV 80CCSUSIness Meeting
referendum date
15. Community vote an bond referendum November 5,2024
ORANGE COUNTY
8 NORTH C_I►Ri311NA
5
6
7
8
6
1 Slide #9
Questions
ORANGE COUNTY
B NURrH CAPf3IINA
2
3 Commissioner Portie-Ascott asked about the impact of pay-go financing. She said that
4 she understands they have decided on two options but asked if that was because it will have
5 less of an impact.
6 Travis Myren said there is no interest on pay-go financing, it is really flexible so if the
7 economy changes, they can reduce spending. He said the full tax impact is felt within the first
8 year.
9 CHCCS Chair George Griffin thanked the Board for going forward with this bond and
10 thanked them for also funding the Woolpert Study which identified and prioritized school needs.
11
12 2. Budget Discussions
13
14 OCS Chair Anne Purcell thanked the Board for holding the joint meeting. She noted that
15 Board Member Will Atherton was absent because he is on a camping trip with the fifth graders
16 from River Park Elementary School. She also introduced OCS Superintendent Dr. Danielle
17 Jones.
18 Dr. Danielle Jones, OCS Superintendent, began the following presentation:
19
20 Slide #1
FY 2025 Budget
Board Of County Commissioners
Joint Meeting
April 25,2024
Mrs.Rhonda Rath,Chief Finance Officer
❑r.Danielle Jones,Superintendent
Orange County Board of Education
ENGAGE.CHALLENGE.INSPIRE.
8
1 Slide #2
2024 - 2025 Budget Priorities
P6R.F0RM*RAG
Recruit and retain a high quality
workforce O R
• Student proficiency and growth
• Allocate resources to best meet theAL
• ,
needs of students and staff
ORANGE COUNTY SCHOOL6
2001"Slrtl HdleWrough,NWhI;-1 i27278919.7i2J12• 01— PR41f 6l PP YNT YFIFi i.CPM
2
3
4 Slide #3
2024-2025 Budget Challenges
• Retaining, recruiting and rewarding
the Orange County Schools
workforce
• Sunset of ESSER Funding
Ever changing student population
• Universal school vouchers
, 4
*RANGE COUNTY SCHOOLi
2WE N.+g W �Hl�owgh,Ndlh Ca�olna27276919.7W iit• WW1! vR�Mvl[P YNT YFIpsi cPY
5
6 Dr. Jones said she has been working with the Teachers of the Year on attainable
7 opportunities to support teachers and staff. She stressed the importance of supporting families
8 in addition to students, especially those who are new to the United States. She said since
9 beginning as superintendent, she has spent a day at each school, had 5 town hall meetings,
10 and had staff meetings at every school.
11
9
1 Slide#4
(. �FY 2023/2024 Funded Requests million
• State legislated❑slalary and henefit increases
• 2.0%-7.7 r8 for Certified(licensed)staff
4.0%for Classified(unlicensed)staff
• Custodial Contract Bid
• Four High School Security Staff
• One English Language Learner Teacher
• Two School Health Technicians
• One permanent daily sub for all schools
• Three classroom teacher positions(Lost State Funding in FY 23)
• One time school flexibility grantsplannedylaceholr fa{ E55ER funded positions}
GRANGE COUNTY SCHOOLS .IJ.Y.:ru ¢i H&t.— Nu7h Ua,din2 9E1'} !'i Ei_i- N"NN Oise N G L CGLH1 v41n 5
1 GOh1
2
3 Ronda Rath continued the presentation and discussed funding and their funding needs.
4
5 Slide #5
FY 2023/2024 UnFunded Requests
M2
• Increase Licensed/Certified Supplement Million
• Additional Supplement for staff with 15 or more years of service in OCS
• 2%additional supplement for student facing staff in Title I schools
• 2%additional supplement for EC Teachers and Teacher Assistants
• 2%additional supplement for licensed secondary math teachers, teaching math
• 13 STEMISTEAM teachers
• Classified salary scale step increase to 1.0%for every year of experience
• Sidekick Academy Pilot
ORANGE COUNTY SCHOOLS :OM K.r99'a+ 919731117E KNN ORANOCCOUNTYPIRST CON
6
7
8
10
1 Slide #6
f87 FY 2023/2024 UnFunded Requests
- National Board certification fee support at 50% of cost
■ 3% increase to athletic coaching supplement
• 3 additional school nurses
• 1 additional 5th grade dual language teacher and teacher assistant
• Additional elementary teacher assistants to support two per grade
level
- PreK expenditures funded from Title I
• District Sponsored Field Trips for K-1 2
ORANGE COURVY SCHOOLS ails nr.�siar �Udarzyry+,Hert�.E,•.r..a74001■731og17S WNW OAANOEC0UNi Yi1!=7 CYM
2
3
4 Slide #7
Funding Sources for Orange County Schools
Current Expense 2024
Federal
7l
2024 Current Expense by Source
State
53 State S42-8 Million
Local $33-2 Million
Federal $ GA Million
Total $81.4 Million
Local
41%
oRANOE coUh7Y SCNnoLS 240E KIMSI a HM56maugr,Nmdl C-11-2727A 41UILE12n WW W.aG ANUEcoON7 Y F lis i.voM
5
6
7
8
11
1 Slide #8
Capital
Current Expen.se 2024
Pay Go/DOt Finance
16%
6nnd 2024 Expense by Source
42% 9ond $11.9 Million
Deferred Maint enance $U.7 Million
Pay Go/Debt Finance $ 4.4 Million
Deferred e Total $28.0 Million
Mainte nang
42%
4RAm,,P coUNTY SCMoOLs ZUU E.Ni Blrud MMbnrau[fyNodhr—,W1 M7d 41A7l2112h vrww DTiAnsEG6VNTYFiR51 LDM
2
3
4 Slide #9
FY 2024 FY 2025 Change ik
Projected ADM }
Average DailyMenibership 7122 6,990 132
Charter School Enrollment 999 1,092 93
(less)Out of District 118 145 27
Total Student Billing Base 8,003 7,937 (66)
ORANGE COUNTY &CHOOLS
1WE Nnq Stud r141d.0 h•Nash C-1—]7279 P19722 V26 WW7Y LDM
5
6
7 Ronda Rath said there will be a decrease of 66 students in the billing base and they are
8 funded based on the student membership.
9
12
1 Slide #10
Average Daily Membership (ADM)
7,936 8.2 8,045 8,170 8.313 8,163 8,239 8.2G4 8.218 .8,141
8ppp 7,698 _
7,52 7•'"` 7,361 J,299 7,122 f,127
—�_ G,540
7aan 7AS4 T,5 7,3L5 7,276 7,358 -+�-
7,DD7 1,057 7,06s {•997 6,990
e000 —
sawn
4OW
3aoa
moo
ggg 1,49I
3oaa
8
2dz33.t 2nS�s5 20r.5.16 2M&17 2M7-lh 3aL45-19 261N20 Na2621 2021.22 20Q2.23 2W2.24 -2tUdS
otal GPI Prnj.W.d ROCS Actual �ClMrt.r •
T yZM-2-
n 16I1-N
annuli hz
Acm
ak AWsE C6UH7Y SC1i*oL5 YOa E-Nng 5lrm Hrls6orauyyNorlh Camina 27t7A 41 A732F12h WW W.C11 AN EEC6UN7 YFIg57 COM
2
3 Rhonda Rath said the membership has been steady over the last few years. She said
4 that state law has changed and will now fund districts based on actual enrollment from the year
5 prior and it will be best of month one or month two. She said that decreases will not be made
6 until the following year, but increases will be funded.
7
8 Slide #11
9
f1. 5 Year Actual Enrollment by Ethnicity
Total District Membership INC LEA Membership
a.soo xpplppp b53,51&
4"
15
MOPW 5l7,3
3,500 M
0
5D6,aW
3=
x soo gpplalq 3.75J89
273'!G2 339
Wm 1,8a2 1.A-0B a
DDPM
t,Lm
300,121
2[A10aG
1xW
5� as ]7&
106A00 s4.sl 7�]
0
as:sn .71 nlxr NR:m Muhi cW AWn Hg4nk 1na•k Whnp M4l4 WGd1
.nuv.zftl .28az .zws ■aru. ■mn .xms ■7m7 .7023 ■MA
ArFRd0an Hi waiial Multi- Awfimn Hawaiian plul&
Indian Asian Ks pa* Mack Wific WhIke Racial fatal Indan Asian Hispanic B13ck Paofic llhite 1 Aaoal Total
2020 14 98 1842 Ml 1 3932 462 73Cr7 NN 14250 5%5R 2Ti B2 395,1P LW 03,549 7%NQ L419,191
2M 11 106 227 995 D 3613 491 71a3 2W1 15, 5L595 ML77 33A614 Lffffi 62x4G4 GG,934 QG9,258
2022 W 112 1W 9B5 1 35A3 5M 7467 2973 K9X 5L49G 2XTffi 33EMS 1,905 61L912 79,H9 L3742A9
11973 10 128 1939 905 D 3471 532 7OE5 h919 bt.712 59W ML•2G 336W i,912 ELL993 7d,946 4374LU
M24 11 129 1.999 989 D. BNO SRI 70 -5x% 224 14. 57" K121 3R699 1,95 %7,315 76,622 9,173,266 -M%
DAB Source-NMKStsnW&ad Rd&
aRAHaE coUM7Y SC1i*oL5 YCa E-Nng 5lrm His6orau[fyNath Camllna27t7A 41 A732F12h WV W.as ANolcou N7 YF1A!sTx DM
10
13
1 Ronda Rath noted the changes in enrollment by ethnicity. She said the district trends
2 follow the state trends.
3
4 Slide #12
Free ± Reduced-Price }i
Takeaways
The number of OCS students qualifying for free and reduced meals has
increased from 2,534 in 2018/19 to 3,629 in 2023124
OCS Title I designated elementary schools increased from 4 to 5 in FY 2024
SCHOOLS
rlsoal
Year River Hills- Efland Grady New AL orange Gravelly Cedar Orange Partner-
Park borough Central Creeks Brown Hape pathways Stanback Middle Hill Ridge High shlpAcad
2019 21 28,64% 11.35% 58.M 56."% 39.19% 46.00% 23.04% 26,91% 25.42% $5.48% 23,70% 24—%% 52,63%
22 36.30% VA5% 72,16% 60.55% 58,41% 73.61% 5430% 58.70% 40."% 53.40% 44.93% 43.30% CEP
2024
Change
2175% 42 36% 21.42% 19.62% 39.39% 46,21% 4&.68% 45.58% 46.899s 40.32% 61.87% 55.23% NIA
J
ENGAGE. CHALLENGE. INSPIRE.
5
6 Ronda Rath noted the changes in enrollment by economic status. She said that each
7 school has a drastic change. She said that is concerning. She said that one school qualified for
8 the community eligibility plan and that allows a no cost breakfast and lunch for all children. She
9 said they also added an additional Title 1 school.
10
11 Slide #13
f9l) Local Operating Expansion Budget Request
FY24 FY25 ❑IFF
PROJECTED ENROLLMENT 7,122 6,990 (1) (1321
CHARTER SCHOl7L Funded 999 1,092 93
1ess out ofdistrrctccuntyestimate Ila 14-9 27
TC1TALSTUDENT MILLING BASE 8,003 7,937 1661
RewenueatFY2024 per pupil(5,3461 $42,794,039 $42,431,2112
Fund Balance Appropriatians 1,177,392
Fines&Forfeitures 130,004 130,000 NOTES
Interest 50,000 56,000 (l) Dpi Fimme a lmsimt presented to-
the State Hoard or r du wdm,yW K
Local Budget 42,794,038 42,431,202 (2) axecmnntendedfmdmgntodel
Gran d Total Re wen ue 44,141AM 42,G11,202 rhange.rea'swIDinitianybe
Funded U9 g Prior year momth2
Continuation actual ADM.
Non Personnel Increase 834,350 lr�du da�=R Fund
Ntrss IW mtm.Mental Health
State Mandated Increases
1,103,794 l lor•math interventiomLst
nose.,etc.J
Total Continuation Budget 44,141,430 44,549,346 $5,613 Per Pupil Need
Estinwted Continuation Shortfall $ $(1,94144) $245Per Pupil Increase
12
14
1 Slide #14
fol) Local operating Expansion Budget Request
Recommended Expansion Requests
0.5 Custodial FTE 23,800 (3)
Classified Salary Scale 500,000 (4) rrarl=s
Certified Supplement Increase 2,011,300 1 wed{fm�ge a
NC Ed Corp Tutoring Partnership 270,000 YP P�ershipAcaaemy
(4) Pmmntagemrreaseneededto
STEM 100,000 (5) reds enta44%stepmcreasem the
current classSied Balmy scales
District Sponsored Field Trips 200,000 {5) Replenshlsupplenentresourres
and pQovJde trW rdng tm teachers
Total Expansion Request N/A 3,105,100 andemehmtotwdLtate STEM
integration into current mt1JL-W M.
Grand Total FY 2025 Revenue Need to
Include Expansion $47,654,446 $6,004 Per Pupil Need
Grand Total Anticipated Shortfall N/A $(5,043,244) $636Per Pupil Increase
ORANSF rGUHTY SCHOOLS YOQ E.Nug 51nM His6orauyyNorth Cardlna 27t7A 41 A737P1Yh WW W.Ca AN GeCOUN7 MIS 7 COM
2
3 Ronda Rath said they want to give an increase to their salaried staff. She said they strive
4 for .5% for step increases. She said they want to remain competitive with neighboring districts
5 for the certified staff.
6
7 Slide #15
Fund Balance "Estimate"
6.30.2023 Audited Local Operating Fund Balance $3.4 Million
pem)Board Approved Appropriations(Restricted) $1.2 Million
fEgaais,129.2024 Adjusted Local Operating Fund Balance(Unrestricted) $2.2 Million
"Anticipated"6.30.2024 Budget Underrun $500 Thousand-$1.0 Million
"Projected"6.30.2024 Unrestricted Fund Balance $2.7 Million-$3.2 Million
Pond Balance is determined at the close otthe Escal year which is June 20. UtJl the external audit is completed and the district's fiaaacial statements are fi—li,a�Y,any
reference to fund belanm is an'estimaWbE&t guess'
1�
itOrange County
Schools
un TP t ..
8
9
10
15
1 Slide #16
t~ Orange County
C Schools
NORTH CAROLINA
oxnxse co ry rr zcxo WLs _viF y xWwroq.rv.nn.dio.1]llr r't r.lz]xt]e WNw.xPcxsf coxTrFrPST cox
2
3 Chair Bedford asked how field trips are funded now.
4 Rhonda Rath said they are funded by parents or school fundraisers. She said the
5 $200,000 mentioned is to supplement funds for students who cannot afford to go on field trips.
6 Chair Bedford asked if there are some kids having to stay back from trips, or if there are
7 just fewer field trips.
8 Dr. Jones said for some schools there are fewer trips. She said that part of the issue is
9 fuel costs because if the field trip is free for the children, they still have to pay for the fuel and
10 the bus driver. She said if there are schools that do not have a healthy PTSO budget, it does
11 limit what they can do.
12 Chair Purcell said the OCS Board of Education is looking at the equity of field trips
13 across the district and noted that some schools have trips, and some do not have any.
14 Dr. Jones said they would also like to make sure field trips connect to curriculum and
15 that will be reviewed in the summer.
16 Commissioner Portie-Ascott said she toured an EC classroom at A.L. Stanback. She
17 asked how the district will prioritize retaining those staff members, given the additional impact of
18 turnover on those students.
19 Dr. Jones said that is part of the work with the teachers of the year and includes the
20 classified staff. She said they are looking at training and development for their teacher
21 assistants. She said they are reviewing the EC budget, and they are meeting to review the
22 budget to make sure they are prioritizing funds where they are needed most, which is in the
23 classrooms. She said the district staff are pushing into classrooms now when support is needed.
24 Commissioner Hamilton asked about the change in the formula for state funding and the
25 impact it will have. She asked what would happen if more students enroll after day 40.
26 Rhonda Rath said there is a formula to provide funds on a per pupil basis if there are
27 additional enrollments. She said the state pulls enrollment data from the school and allots funds
28 to the districts. She said the funds sometimes lag 3-4 months.
29 Commissioner Hamilton asked what that means for fund balance and cash flow.
30 Rhonda Rath said that is one of the reasons it is important to have a fund balance to
31 front the cash flow.
32 Chair Bedford said previously the state would do a projection but would take away funds.
33 Rhonda Rath said they would not see a decrease if student membership decreased until
34 the next year.
35 Chair Bedford said the Orange County Chief Financial Officer has the ability to advance
36 funds if the schools need it but that mostly works with Chapel-Hill Carrboro in their special
37 district funds. She said that people wait until the end of December to pay property taxes.
38 Commissioner Portie-Ascott asked if they might use fund balance for STEM teachers.
16
1 Dr. Jones said it is dangerous to use fund balance for recurring expenses, so that hasn't
2 been discussed. She said they are looking at using the additional funding, if received, to
3 replenish the budget. She said they are planning to provide professional development to
4 teachers and STEM will be a daily activity that is included in the regular core classes.
5 Commissioner Portie-Ascott asked how many staff there are at the central office.
6 Dr. Jones said 31.
7 Commissioner Portie-Ascott asked if this is the same number as last year.
8 Dr. Jones said she does not think so because the district implemented a hiring freeze.
9
10 CHCCS Chair George Griffin commended the commissioners for their efforts to fund
11 public education and acknowledged that they continue to make the top effort in the state to that
12 end. He also said that staff will mention a corrective action plan in their presentation, and they
13 are working to lower their fund balance carryover to what the commissioners have requested
14 and that they will also mention an academic return on investment program.
15 Dr. Nyah Hamlett, CHCCS Superintendent, gave an overview of the upcoming
16 presentation and introduced CHCCS Chief Information Officer, Andy Jenks.
17
18 Andy Jenks began the following presentation:
19
20 Slide #1
THINK (AND ■
DIFFERENTLY
0-1
Joint Meeting
2022-2027
21
22
23 Slide #2
This is CHCCS
and
24 Leading with Intentionality
Y "3
-
I
Engagement and Wellness
17
Slide #3
Slide ..
r'
I
Collective EfficacySocial Justice + •
741
y.
• r �
Gov!
J'
8
18
1 Slide #6
Paints of Pride
• 94.8% Highest Graduation Rate EVER!
• 83.3% of schools Exceeded or Met Growth expectations
• 97% staffed
�.uwu
r -
cnape4 NI-Combuo ciry scads ch—.ug THINK (AND ACT)
2
3
4 Jonathan Scott, CHCCS Chief Finance Officer, continued the presentation:
5
6 Slide #7
Board of Education 's
Local Budget ■
Jonathan S -f Financial Officer
THINK(AND ACT)
DIFFERENTLY
8
9
10
19
1 Slide #8
Student Data
• NCDPI is utilizing FY2023-24 40th day Average Daily Membership
(ADM) of 11,219 for FY 2024-25 membership(projections
• put-of-district enrollment is projected to be 309
• Charter School enrollment is projected to be 231
• Projected ADM minus put-of-district enrollment plus Charter School
enrallmentgives a net estimation of 11,141 budgeted students
• This represents a projected reduction of 99 students compared
with FY 2023-24
Chdr'L� THINK(AND ACT) '®
2
3
4 Slide #9
Salaries and Wages - $1 ,626,950
• State Mandated 3% Increase in all
Salaries, with an additional 27 for bus
drivers, results in:
• $1,221,200 increase in base salaries
• $405,750 increase in matching local
supplement
* Total Salary increase of $1,626,950
=, u�r,- rt _Y:••= ¢ THINK(AND ACT)
5
6
7
8
20
1 Slide #10
Benefit Increases - $934,300
• FICA expected to remain at 7.657 - $120,000
State Retirement Matching Rate for employers expected to decrease slightly to 24.04% from I r
25.02% - $396,000 (increase still needed to
account for salary increases) t�
• Employer Health Insurance Premium expected to
increase to $8,095 from $7,557 - $418,300
• total Benefits-Related Continuation Costs -
$934,300
Chopel HVCo b..Clly SCYnds i_h--g THINK (AND ACT)
2
3
4 Slide #11
Ivan-Salaried Operating Costs - $740,000
• 5% increase to non-salary budget
lines included to account for recent
inflationary pressures experienced
across the budget - $740,000 1
Chopel Hll-C-b—Clly Sdk d&i�h g THINK (AND ACT)
5
6
7
8
21
1 Slide #12
Corrective Action Plan Allotment Reductions
TotalReduction Item Level . .
ImpactHE
59 reduction in all Lincoln Central Office 0 $430,500
Center non-personnel budgets
ES TAS-4th &5th Grade Elernenfory 11 $550,000
Elementary PE FTE Formula Elementary 5 $425,000
Small Class Size Staff Secondary 14 $1,190,000
H5 Office Support Secondary 3 $180,000
Half-time Media Assistants Secondary 1 $50,000
Totals: 34 $2,825,500
--runhco CAN scrr_•1s THINK (AND ACT)
2
3 Jonathan Scott said they began reviewing the budget and noticed trends that were
4 disturbing. He said that it is known that the Board used a significant amount of fund balance to
5 fund teacher retention and the post-pandemic turnover rate shows how the fund balance helped
6 protect the core of the educational structure. He said that there is a significant gap between the
7 funding request and actuals received. He said that they quickly realized that they were in a
8 deficit spending situation, and they were looking at a projected $2.5 million loss. He said they
9 immediately took emergency steps and limited all out of state travel, there is no overnight travel
10 within 60 miles, and cut back on all food served at district events. He said that they had to move
11 further than that to avoid reductions in force. He said they noticed districts around them were
12 reducing force. He said they developed a plan with the stakeholders. He said all of the savings
13 are accounted for by attrition.
14 Commissioner Fowler said she notices a lot of decreases in student-facing positions but
15 not central office. She asked if that was also considered.
16 Jonathan Scott said they also implemented a hiring freeze.
17 Dr. Hamlett also added that they also reorganized and combined positions through
18 attrition.
19 Commissioner Portie-Ascott asked if any of these reductions would affect EC
20 classrooms.
21 Jonathan Scott said they would not.
22 Vice-Chair Greene asked how they estimated the number of positions to be reduced
23 through attrition.
24 Jonathan Scott said it is designed overtime and that they are getting creative and doing
25 everything they can to cover the $2.8 million. He said that this is designed as a corrective action
26 plan that was designed by the administration to stop the bleeding.
27 Commissioner Portie-Ascott asked what the real impact will be for elementary school
28 students PE experience.
29 Dr. Hamlett said at some schools, teachers will have more periods of PE, but all classes
30 would be covered.
31
32
22
1 Slide #13
Continuation Request Summary
Continuation Item Budgetary Impact
State Mandated salary Increases $1,626,950
Matching Benefit Increases $934,300
Nan-salary Operating Cost Adjustment $740,000
Reinstatement of Corrective Action Plan Reductions $2,825,500
Total Continuation Request $6,126,450
ChaPNHi-C—buo City sctf as Ich--.. THINK(AND ACT)
2
3
4 Slide #14
Classified Employee Compensation Market Adjustment
• In fall 2021, Evergreen Solutions, LLC conducted a
compensation study for Classified Employees.
• A capped approach was adopted due to funding
constraints.
Adjustments were limited to three steps, positively impacting
over 600 employees with a 5.3% average salary increase.
• A deficit still exists between current wages and market
rates.
auar,i- aRu_..:•=drs •r_n> _i:_s.s.� THINK(AND ACT)
5
6
7
23
1 Slide #15
Classified Employee Compensation Market Adjustment
• This request item would advance classified employees
an additional two levels on their respective scales based
on experience levels.
• A classified employee,with the appropriate years of
experience,would 5ee their pay increase on additional two
levels or 3.5%.
• The total cost of implementation for an additional two
levels approach is $1.19 million.
Chapel NVC-b—chy Scrods 1 ch— -, THINK(AND ACT)MURNSM
2
3
4 Slide #16
Increase in 0-19 Year Supplement Band from 18% to 20%
• A 1% rate increase in the Number of CertifiedFTEinSvpplementBands
0-1 9-year band will cost ON
approximately$557,500,
including matching
benefits.
• A 2% rate increase in the
0-19-year band will cost
approximately
$1,115,000, including
matching benefits.
Chapel NVC-b—cftv5 l ds Ich—.ng THINK(AND ACT)PTURTUM
5
6
7
8
24
1 Slide #17
Expansion Request Summary
Expansion Item Budgetary Impact
Classified Employee Compensation Market Adjustment $ 1,190,a00
Increase in 0-19 Year Supplement Band from 18%to 20% $ 1.1 15,a00
Total Expansion Request $2,305,000
Chap6+W1-00nbV0 CIN St`Y•CJS I THINK (AND ACT)
2
3
4
5 Slide #18
Changes in Revenue
* The District's estimates include changes in
revenue sources such as the Special
District Tax.
* Estimates from the Orange County Tax
Office indicate an Increase of $675,000 In
revenues from the Special District Tax. 1
* This represents a 2.4% increase in revenue
from the Special District Tax, barring any
changes made to the tax rate.
Chopel MI-C—b—ClIV SCMds I cn--g THINK (AND ACT)
6
7
8
9
25
1 Slide #19
Changes in Revenue
• The District's estimates include changes in
revenue sources such as the Special
District Tax. -
• Estimates from the Orange County Tax
Office indicate an increase of $675,000 in
revenues from the Special District Tax. 11
• This represents a 2.47o increase in revenue
from the Special District Tax, barring any
changes made to the tax rate.
Chapel Nll.C—b—Cdv 5—A Ichtcs.trg THINK (AND ACT)
2
3
4 Slide #20
Local Revenue Analysis - Impact of Budget Request Items
to County Special District rof-al Local
fY 2023.24 Local Budgeted Revenues �dfl,158,538 527,742,466 $69,716,240
Continuation Only JlNet of revenue Change) ($5.451,450) 9.1% 19,6% 6-1%
Expansion Only(Nei!of Revenue Change)t$1.6W,000) 2.7% 5.9% 1.M
Continuation+Expansion{Net of Revenue Change) ($7.756.450) 12.9% 25.E 8-6%
Chapel Hll-cnabuo Cllw 5rJvdS I^htcs.ug THINK (AND ACT)
5
6
7
8
26
1 Slide #21
5 Year Unassigned Fund Balance History
y ram
10=4..
-- - -----------------------------------
-
e epe
201a xn,o 2= 2a1 wn .m.a
— LV—AWFUM�w% — 90GCMC'I� SAn%1 — —GF"G{'GooE'Ralnp{8%} rrC :U Iin,IvM R+e^]+esb]
[hope)wl-CanboroCRyschods I chccs.ceg THINK (AND ACT)
2
3
4 Slide #22
Potential Additional State Mandated Salary Increases Analysis
Total Additional
Addflionol I nerease Beyond Solory FICA Retirement Local increase Total Resuffing
3%Stole Mandate Scenario Continuation Need
4%(additional1%overoriginal) $542,317 $41,487 $130.373 $714,177 $6,165,627
5%(ad d0onal 2%over originals $1,034,633 $82,974 $260,746 $1,428,354 $6,879,804
696(ad ditionol3%overorlgiral) $1,626.950 $124,462 $391.119 $2,142,530 57,693,980
Chop6A1-ConbuoCRy5cknds I chccs.ug THINK (AND ACT)
5
6
7
8
27
1 Slide #23
4! 0 0 0 1 Goo
■
STRATEGICDiscussion _n
2022-2027 ia
3 Chair Bedford asked if the 0-19 band can be broken up into two pieces. She said the
4 General Assembly has been adding salary increases for beginning teachers more than
5 experienced ones.
6 Jonathan Scott said the district is able to set their own bands and ideally you do not see
7 many increases as a certified staff member. He said that they have looked at progressive
8 increases but unfortunately the cost of implementation would require it to be phased in over time
9 and feedback would be needed from everyone involved before it was done.
10 Commissioner Fowler asked for more information on the other three districts that are
11 paying higher than CHCCS.
12 Jonathan Scott said he thinks other districts are allocating money differently. He said he
13 believes they are the last district in the state that has a TA in every K-5 classroom. He said that
14 they are targeting the funds differently than other districts. He said a lot of districts abandoned
15 the TA positions, but they have not and that is where the dollars are going.
16 George Griffin said CHCCS has a lot of programs that other districts are not able to
17 have. He said they are at a tipping point, however, and may have to reduce programming and
18 staffing but they are making a concerted effort to understand the administrative positions to
19 have credibility with the public when cuts are made.
20 Commissioner Fowler said she is pro-schools and previously served on the school
21 board. She said that she appreciates that they are looking at what they can do.
22 Chair Bedford said, without the corrective action plan, they are asking for about a $296
23 per pupil increase and in 2008 she was on the schoolboard, and they made almost identical
24 cuts. She said the TA positions are important and provide a lot of benefits to certified teachers.
25 She said that she does not think that this year's budget will be as robust and said the public
26 preparation and budget work is likely necessary.
27 George Griffin said that CHCCS receives the highest percentage of local budget funding
28 in the state. He said that the state is not even meeting half of the school's financial needs.
29 Chair Bedford said many young families who would have school aged children are not
30 able to afford to move to Orange County.
28
1 3. Student Data
2 CHCCS Chair Griffin said they have five key priorities, and one is the culture of safety
3 and wellness. He said that they had a curriculum audit and have a plan now to guarantee high
4 quality curriculum for all students across the district regardless of schools and teachers. He said
5 it is equity in operation.
6
7 Slide #24
Dr. CharlosBanks, - of ••l Support • • Wellness
Dr. Rodney Trice, Deputy Superintendent
for -• ■ & Learning, Systemic Equity • ■
Engagement
THINK . ■
DIFFERENTLY
8
9
10 Slide #25
CHCCS Commitments for Academic Return on Investment (A-RQI)
Initiatives Inventory
rnar'A,wa...o-r imm imc
La�ivorcee
s �.eb•�gwaq
CA41WI New Program AppIicationProcess
�—
....,am emr wry
A-ROI in Budget Decisions
L
Initiatives Inventory: Conduct Comprehensive review of current programs to assess
effectiveness and align resources strategically.
■ New Program Application Process: Implement rigorous vetting process for proposed
programs to ensure alignmentwith academic goals and potential for positive
impact.
A-ROI Studies for Critical Programs: Conduct systematic evaluations of key programs
to assess academic effectiveness and east-efficiency,informing future resource
allocation decisions.
Chapel MI-Corbuo City Scud%I dhe^,.up THINK (AND ACT) �
11
29
1 Dr. Hamlett said they are aligning their budgetary decisions with the effectiveness of the
2 programs and initiatives. She said this allows them to make informed strategic decisions. She
3 said this is a focus on academic return on investment (A-ROI).
4
5 CHCCS Board Member Michael Sharpe left the meeting at 8:33 pm.
6
7 Dr. Charlos Banks, Chief of School Support and Wellness, continued the following
8 presentation:
9
10 Slide #26
POW
Student • •
Mental Health
Wellness
Creating • Culture of • i Wellness
THINK (AND ACT)
DIFIFFRENTLY
11
12
13 Slide #27
Current State of Youth Mental Health
"If we seize this moment,SILP up for ovr Children and
their families in TheiTmamew ofReed,andlead with
ble htsion,klndile55,and respect,We can lay[lee KIDS
foundation fnr a healthier.more resilient,and more _ —
IN (ItIsis
fulfiiled
hmrd7�y Insyo�Fh i0 r .,.„.m,.......
ekvuYed h°•��srws�d 4 � �..„�,-4,-.M
rympmm�nF dgne aF 7Q� N Y.�. «.
Ch.pe4 FUI-C-b-CIN 5Ch dS I^_h-..g THINK (AND ACT)
14
30
1 Dr. Banks said student mental health needs continue to increase.
2
3 Slide #28
Advancing SEL and Mental Health Services as a
Lever for Creating Equity and Excellence
Mental Health Social Emotional Professional Learning
Specialists (7) learning Specialists (3) and Supports
cnaperwr-canhorocroscMds I cncc Gj THINK (AND ACT) ■
4
5 Dr. Charlos Banks said the state adopted a policy that required the school to assess the
6 student's mental health needs and to also address those needs. She said that they have Mental
7 Health Specialists in all elementary and middle schools. She said the NAMI reports that 1 in 4
8 teenagers have been diagnosed with a mental health condition. She said that 1 in 5 have shown
9 an increase in signs of anxiety.
10
11 Slide #29
Multi-tiered Systems of Supports
Ensuring Every Child Can Access Success
Promotion . .
Prevention for All Students
Tier 2 - Interventions provided •
students who meet • specific
criteria/thresholds
Tier 3- Intense r •
Individualized Interventions
chapel Hlr-combuo Ora scmds I chcce.ug THINK (AND ACT) ■
12
31
1 Slide #30
Tier 1 Supports Universal Tier Practices
(1) Developing positive relationships,
(2) Organizing and implementing instruction
that maximizes student access to learning,
(3) Promotes the development of social and
emotional learning skills,and
(4) Uses appropriate interventions to assist
students with challenging behaviors,
S:ux rtrnn Con[vs K:ISAYRCT[L
CONDUCT AND SUPPORT Equity Centered learning environments emphasize
cuftvra cnsive and • ■
practices fhat affirm sfudents'mu"iple identifies,their
cultura�experiences, and the range of their
:1fZf2E{Jltt
deveiopmental needs
Chapel wl-c-b—CRy StMds I�h—-g THINK (AND ACT)
2
3
4 Slide #31
Tier 2 Supports
RESET and
Reflect. Rethink, and Return (113) Spaces
(Rs) Spaces
A space and learning experience that may be
provided in a school that creates some distance to
allow time for individuals and the community to
recover and prepare for student's supportive return.
RESET
An intervention that may be provided within a school
A'V7ir0jRK IT
or a classroom where students can go when they
need to a calm place to defuse when they are upset
and can regain fheir emotional balance.
chapel wl-Camb—cRy 50Mds I�hc—ug THINK (AND ACT)
5
6
7
8
32
1 Slide #32
Tier 2 and Tier 3 Supports - Supporting Student Well-being
Mental Health Go-Located Mental
Specialists provide a Health Services
continuum of
services to students
SFH[F �,E
and families in
Carolina Outreach
addressing mental RWS
health and
0
substance, use Issues.
{
THINK(AND ACT)
2
3
4 Slide #33
Professional Learning Resources and Supports
Behavioral Threat CPI training
Assessment is a provides the
Behavior Threat process designed to de-escalation
Assessment identify, assess and CRISIS PREVIMION techniques and
manage potentiallyINSTITUTE person-
dangerous or violent N: " "`` " `; centered
situations in order to behavior
connect the student management
and school with strategies to
appropriate create a
supports. culture of
safety.
pd r1-1_ I_hc THINK (AND ACT) i
5
6
7
8
33
1 Slide #34
Professional learning Resources - Restorative Practices,
Bounce Back, SPARCS
Healing takes time and asking for help is a courageous step."
— Mariska Hargitay SPARCS.
Cogg6vc Mavioi-J lnlentihiii Structured
far Trauma is$chock Psychotherapy for
urpinternationalBack Adolescents
Institute
ror Restorative Practice ; Responding to
ir r .r.d u N.(NOWX Chronic Stress
.4]—n:n-Focused(amd,
THINK (AND ACT)
2
3 Dr. Banks said they have added specialized training for the school leaders. She said this
4 helps build a culture of safety and connection with staff. She said they have added cognitive
5 behavior interventions in elementary schools and support it in secondary schools with SPARCS.
6
7 Slide #35
StudentData : Focusing on
InstructionalExcellence and Equity
i
Equityi Engagement Divisions
THINK (AND ACT)
DIFFERENTLY
8
9 Dr. Rodney Trice, Deputy Superintendent for Teaching and Learning, Systemic Equity,
10 and Engagement, continued the presentation. He highlighted the importance of social emotional
11 health for academic achievement.
12
13
34
1 Slide #36
FOCUS
• Although we are making significant strides in the right
direction, achievement levels have not yet returned to
their pre-pandemic levels.
• The district remains committed to addressing unfinished
learning caused by the pandemic,which significantly
impacted reading and math skills,especially among our
youngest students.
cMpNftl nb—ckv-6,kneelvg THINK(AND ACT)
2
3
4 Slide#37
FOCUS
• By maintaining our focus on our youngest learners,the
district will effectively mitigate learning gaps that could
persist overtime if left unaddressed.
• Among our most promising practices that we are excited
about are high-dosage literacy tutoring and targeted
professional development for teachers, specifically
focusing on enhancing math discourse in K-2 classrooms_
THINK(AND ACT) ' TOLM
5
6
7 Slide #38
mCLASS Proficiency by Race
(BOY to MOY 2021-22 to 2023-24)
e Overall,CHCCS sees Student Group(Race) Improverne
consistent improvement All +13.8 I
overtime on mCLASS White +17.8
assessments for BOY and Black +13.1
MOY for the past three Lalinx +11.8
years.
Multiracial +9.3
f
Asian +4.5
chapel THINK(AND ACT)
8
35
1 Slide #39
mCLASS Proficiency by Race
(BOY to MOY 2021 -22 to 2023-24)
e Overall, CHCCS sees •• Improvement
Consistent All +13.8
improvement over Kindergarten +13.4
time on mCLASS First +21.8
assessments for BOY Second +15.3
and MOY for the past Third +6.9
three years" Note;]stand 2nd grade MOY data for 2023-24
were the highest values to date.
Y THINK(AND ACT)
2
3 Commissioner Fowler asked if this is the increase from 2021-2024. She said she would
4 like to know the numbers of EC and ML students.
5 Dr. Trice said this is the average increase over each of those years. He said that it is
6 double digit increases in mClass for EC and ML students. He said that this is real time data
7 since the in-person return to learning.
8
9 Slide #40
STAR Mathematics Grades K-5
Proficiency by Race (2023-2024)
Among elementary students
in grades K-S, math Student Group(Race) improvement.
proficiency on the STAR All +4
assessment rose overall from Asian +43
the beginning of the year to Black +5.9
midyear by 4.0 percentage Latinx +3,9
points to 77.0%. White +s.a
chapel H1-Ca bh cRvscnaas I chew ug THINK(AND ACT)
10
11
12
13
36
1 Slide #41
High Dosage Tutoring - literacy
• Daily virtual one-on-one literacy tutoring that focuses on
foundational reading skills in phonemic awareness and
phonics, aligning with the Science of Reading
• Implemented in 7 Title 1 Elementary Schools
• Each school used data to select 17 students (1 14 total)
that were in need of foundational reading support K-5
• Tutoring occurs 15 minutes a day, 5 days a week
• Monthly meetings between school teams and district
representatives to review student progress and
attendance data
THINK(AND ACT)
2
3
4 Slide #42
All Included in Mathematics (AIM) 2023-2025
• Chapel Hill-Carrbaro City Schools& NC State University Partnership
• 30-hour professional development program focused on promoting
high-quality mathematics communication in the K-2 classroom.
• Focused on schools receiving Tier 3 support from ISEED IRashll
Northside and Estes Hill Elementary schools).
• 15-hours of self-paced professional developmentfor coaches and
principals.
• Currently planning for classroom implementation in 2024-2025
school year where teachers will participate in coaching cycles
and learning lab around math discourse in out K-2 classrooms.
a,,,o. •i.o, :.,..=r,,...,,ri,i:i._....Y THINK(AND ACT)
5
6
7 Slide #43
What Teachers Are Saying About AIM
"The Project AIM professional development has greatly
influenced the way you think about, plan and teach math in my
classroom. All types of discourse have become something that I
actively consider in all phases of planning because as I have
incorporated the ideas presented, I have seen students
become more engaged and their understanding of concepts
deepening. Preparing for Responsive Discourse makes you think
about planning in a different way. I recognize that I have only
scratched the surface of using the important ideas presented,
but with each small change, I have seen growth in my
THINK(AND ACT)
C)
9
37
1 Slide #44
What Teachers Are Saying About AIM
"Being a part of this AIMS course has shifted my teaching
style from teacher centered to student centered. When
planning lessons my overarching goal is for students to
understand the "why" verses the "how". I have also
enjoyed getting my students talking and their
mathematical thinking with the math talk chain. It has
allowed my students to really self reflect and listen to what
their peers are saying and add on to the discussion."
THINK(AND ACT) '®
2
3
4 Slide #45
Discussion -n
STRATEGICPLAN
2022-2027
L!
6 Commissioner Hamilton said she likes the academic return on investment perspective.
7 She asked if the district could provide information to the Board on programs that worked and
8 those that did not. She said she supports their mental health efforts.
9 Commissioner Fowler said the presentation was very good and well organized. She
10 asked if they knew the state increases on BOY and MOY.
11 Dr. Trice said he could provide that information to the Board at a later date.
12 Commissioner Fowler said that mental health is a big issue and she asked if the co-
13 located professionals are funded.
14 Dr. Banks said there are MOUs with the three agencies, but uninsured students can
15 receive services pro-bono. She said that the mental health professionals are funded and all, but
16 two positions are filled, and interviews are scheduled next Friday. She said the EC Department
17 is 87% filled for certified and 88% for classified. She said they staff for much lower ratios in EC
18 classrooms than the state average.
19 Commissioner Portie-Ascott asked how students access the mental health services.
20 Dr. Banks said they are part of student support services. She said that they go through
21 the social worker and that students are able to reach out for help and staff may also identify
22 student needs. She said the mental health specialists work with other specialists.
23 Commissioner Portie-Ascott asked how often students are using the R3 spaces.
38
1 Dr. Banks said she does not have it with her, but she can get that information to the
2 Board.
3 Dr. Jones introduced Dr. Denise Greene, OCS Chief Academic Officer.
4 Dr. Greene made the following presentation:
5
6 Slide #1
i�• Orange
County
Schools
Orange County Schools
Collaboration •
■ April 25.20Z4
.-n i se Gree
..
WF-
-In
8
9 Slide #2
'E Preparing every learner for lifelong service and
■ success,
Orange County Schools'mission is to educate
students in a safe,inclusive environment
where we engage,challenge and inspire them
to reach their maximum potential.
10 ENGAGU CHALLENGE. INSPIRE. p
11
12 Slide #3
4 Strategic Plan a�xtcame Goals
1.Teaching 2.Excellence& 3.Exemplaryr 4.Empowering
Tomorrow's Efficiency Staff Culture
Leaders
n•RYnI sa YYiY•cNrtar r IinF r.p:�.�tiry.�..yx.iiian.�>�;I�n ri�f Wni� •�u oRRtiyf rrt�I FTvf-f111 iIIN
17 A V 17 1 1 i G 4
��I E4U1TY
Fwr�ul,WlY Iryi�Ifati•Ir IIyW�hlrt ia'lrO Ifs
P�o��d� A 5��E j��-' � duo4l�fgoRpllllfrlbee9t5mtl¢d,
� - Ir.IFI.,d vff�f.11.flu�.,,dflffl px,ll�LKfwT.fr.f�
_ .��' IFfrei�111/rf�y`elfitlnrfti�7lif}f,�fllldplMq.�
E�erp�k,denr�Ieeelwer+rmvlirn+ll�IM,A �+� JonU1�4(=++�Is�h4lYn.�v��181Yrt;+14tNL'�
plrXairelfr 74fe lfMk,YFlIn1S III T11SII I4ted1r5 f�'� ■"R��I¢ale hTnl lrr9 ref�rr in�I M ilu
39
Slide #4
BELIEF STATEMENTS
cur ��uoEWrs ���tsr
low
plrra uudwl[I Iasi p!mrYl np shr}rll � Cr�L L AL����Y
onrhueli draskau.T'hF pdnury con�intlun
J.":-p. e,-
Apr
+r•R �r�anaienfavrivrlsh�oia�ar �' `�x�Illi.r7A1L1iY�hlki
nlRl r►e I�r�..dl}�Igrl
f}c'�A'[rt+A1!�*11�►plm.,illr,fr
of vfp,I�IfF r mud�I:uuuquuy
}L..•r�-- 4Y H�7 Vlf E d Q
4„'�r� floc.hsb ow:ctvc:rcanr�alaFc inl ouloQn¢�for afmry
�`�� T.�Nm Wr�re,ran�wrrnrin weryirynq wu do
40
tj� OCS at a Glance: School Year 23-24
FW121T�
2IN
6P9 9 7 F' 6 JV o 1
students 40 �D
Ethnicity
The pereerFlage of sluderl s
qualifying fnr Free and Reduced-
1 1 100 * 0 vfwww-s%F PrIc2d Meals
• Ml&p�rrr4 increase:a pandemic.
employees
x.a•}
91 N;flicr6jlfkmrdCrrliriol7nnfici 4 +
3131K:prise rimall wnh rluorux:rirk:g e:r:o klrfllr�tlrl
} hsinn ll,�4 k'
013
schools
(0 2 }
Muftlllrgual Learner-s,Newcomers
6lradlhon2l elemernary schads 2 nc Languages spoken in OCS
1 year-round elememary schcd contknue to Increase yeat OVwr
3mlddleechcds
3high schools year,
1
2
3
4
41
1 Slide #6
. District Overview: i Grades
Key Takeaways schoolPerformance
Grade
a 12 of 13 schools received school
performance grades.(Partnership B 3
Academy has an al#ema#ire
accountability model)
Three schools improved their C 4
Schaal Report Card Letter Grades-
* Dne school declined in their School D 5
Report Card Letter Grade-
CFiMrI C6PMrY SCN6CIi IWE M,,Shrq MIAOW*.Mplhr—Im iT2 991;7�C M34 vvw Cl Amq I COPIITYFI■CT COM
2
3
4 Slide #7
1 • •
sra
Y_3�
Y
•J 38
18
n
2014-2015 2015-2016 2016-2017 2017-8016 2018-2019 ZM-2021 2AZ1'ZRZZ ZM-2023
5
6
7
8
42
1 Slide#8
2014.2015 2015.2016 201&2017 2017.2018 201a-2419 2020-2021 2021-2022 2022.2023
ALL 59A 62.2 63r4 fill 58.6 4I03 48A 52A
Female 62A 65.7 65.5 643 61.2 40 4-8,fi 53.2
Male 55.5 59 61_d 60.1 56.6 40.6 4.6.2 51.7
Awr,lod 57.7 66.7 65.2 63 45.6 69.2 60 76.5
Asian 77.1 80.8 77.3 77.5 80_7 51.8 Fifi_2 61)
Black 34.7 38 39.9 40.7 40.9 21.7 30 34.5
Hispanic 42.5 46.6 45A 4S.8 48.8 20.4 30.1 35_i
Multi 62.3 617 66.9 67.8 59.2 40.9 48 5+0.9
White 74.3 73.1 76.1 74.3 71.2 SSA 63.8 67.9
ED5 39.5 12.6 42.9 42.6 44.6 19.9 29.4 34.9
NED5 71_5 52.8 63.3 71.1
ELS 16_1 18.6 16A 33,6 27 e4S 12.1 15
NELS 44.5 53.5 58.4
SWD 1910 223 25.3 US 22 10.8 13.9 15.2
NSN+U 64.1 44.4 53.8 56,5
AIfG a95 595 3-95 1 g }75 84.5 91.3 93.3
MILITARY >95 1619 70.5 76,8 78
2
3 Dr. Greene said that they are not back to pre-Covid performance, but they are seeing
4 steady progress. She said they are concerned about the gap in their learning progress, and they
5 continue to focus on closing the gap by aligning the resources to the needs of the students.
6
7 Slide #9
State Comparison:
pao Proficiency
oi Scores
Ivey Takeaways
• Mgrew by4%from 21-22 to
22-23
• North Carolina grew by 3%from Orange Count
21-22 to 22-23 Schools
North Carolina 54°
9*LNG[ COUNTY €CNVVL F 2We M95Feel Yyx 4Rex4Re-CPuNrrFu 4T COM
8
9
43
1 Slide #10
GrowthDistrict Overview: !
Key Takeaways ■Exceeded ■ Met ■Not Met
0.0
• 9 of 13 schools(69.2%)Met or
Exceeded Growth MeaAure8 for
2022-23 in OGS. 4.0
a 72.3%of schools Met or Exceeded
Growth Measures in N-C.
e 4 out of 13 QGS schools(30.7%) 2.0
Did Not Meet Growth Measures for
2022-2023
0.0
2022-2023
Q!1l4F VOYlTk 34'X¢Ql( iQQ!pay$ Xl�pgy�yXplM1�p.py iF3l�91R T$Q�1]{ XXN y!FlA F{'¢4lTY FI■FT ¢u
2
3
4 Slide #11
2022-23 EOG Comparison by Subject
2021-22 202-2
4 % Readln 48%
46% Math: 530
%64% science %
5
6
7
8
44
1 Slide #12
2022-23 E C Comparison by Subject
2021.22 2022-23
51% Biology 54%
50°lo Enjtish&61190
32% Math 4%
a. 11
61% Math 52%
lid
2
3
4 Slide #13
GraduationCohort
4-Year Cohort and 5-Year Cohort
a-Year Grea pSpe � aYear fxatl Hale
TO6 D3%
Ceuar Ridge Hlyb 83.34'k. �l.4Cf�
T6.ouY.
�Cd1Gol5 B7.8C�(, 91.E
G6 L•iii
orangcl�.�r 4}.lam �i3.34�
ParinE hip
Academy 57.9[}9G T2.la°G
Y w 2S %
North CwoNipTYIf r ------- - M d
-
4W%
❑range On Iy 5#c�h tear Fill Yr HO Cft"&4Agh PwInershpADn f
NorthCwod ihd-lrp r
5 6MLaQI COPaTT ■CIIODLe ]GOT KmarmP1 IHId-Fh IYrOC-WnYi 9NILMJ14L wwo ORAM6CCOa ILTTRIae r.CaM
6
7
8
45
1 Slide #14
Economicallyg - a Student Group
i
Data from the Office of Learning Recovery and Acceleration (OLR)r
NO Department of Public Instruction
N C students struggled to r neet expected growth across the state
throughout the pandernic and are rebounding to grove toward proficiency
This is especially true far EoonomieaIly Disadvantaged Students*(ED )
Ir10 CS frem 2 019-2022, EIS students demonstrated less growthti in math
and reading than most districts,compared to the state average
a In OCS from 2022-202 , EDS students demonstrated significantly
higher growth in math and reading, compared to state average
'As 6efermined by qualifying for Free-or-Reduced Price Meam
:R R M G I COV M T 1 5 L IIJ{I _ JMXKw,9ror111118:iwp5Nm6 Cnd1rmZnh191I.P33JgL %rw m.9 R AM 6C C RU KT7■I R■-.r irm
2
3
4 Slide #15
11MIcally Disadvantaged Student Group Its
Nowade poor 51udents'2419-20V Change In kverap Pewft Baum S potl light on Read ling
vs.Percent FnEenEducetl-price LL r M
Cirrimrepreseni sLYloddIsMs.r EilrelzWw IM nwr&--rae poCfSIWEML 0CS(red dot)rarlks as She fifth lowest diatrlet ir1 NC
TMtm 1U5-4U11t:1s[urv4K* in 2014-2G22 fur icharnge in average teadirTg :cares
for ewmmically disadvantaged stuuderrts
T 66
Wroonr Fno1Ro0wcid•Pnva tuAch
5
6
7
8
46
1 Slide#16
EconomicallyDisadvantaged - f
G
AwesMPMrSsuOOM2M-MlQh;p'�e;nAmefigaReldi1Q;cme; SpotlightOn Reading
�s percerr.Freekedamd-arine Lrinch
CCS tred d(A ranks c1�ihF top five Jks#rld in NC irti
rer�rr rA5 w, :jaev4 m. 24221-23 ft}r vhange in average reading scores f-ur
e�n�micallg disadvanlag�d s#udQnta
ly
e.4
sr�:
2
3
4 Slide #17
EconomicallyDisadvantaged Student
i�
Spotiighton Math
eag,adopmrIM"neC".4tloa wc"npaIM1A*nn'A Rpm uorgw
JXI{iYl'!rreWjjH &W-jrlesLuneh OCS fired dot)was below 11ie plate average al -0.85 in
I'I--,I'.:•.a.::R1A1ki8.810IM 17WM"SJ IIFdIYIlwI•l JyXR:$yYa'1■ 2019-2022 ftjf ebange in rwer4e wrath seems for
,IIc w�crc rx7 oarcle aye d,61c
eonnuimlc�lly dis�dvanlaged stu�enia
t
ti
• ,•• if M1 r{+Ic .i�Y /'{,}(
��IaBIII Fe��PbCl,be�P'rCr LLtCh. � c$`
A
5
6
7
8
47
1 Slide#18
ON
EconomicallyDisadvantagedStudent Group IfijVF
Spotlight on Math
waragp poor 3hidows,Y.177_'M'3L'hanrjbIhAv mijaRanh$coraswa. 0C (red dot) deffFori siraled apositive gainrAtQ48
Fe YIY hlen'1i44+77 rJ IvY LUI'4!I in 2022-20 Ior change kn average math sires for
- ::ac to Iha nm6L a#pca .
Ilww,itiJ ,P.v,r p1mv LVf eeonumlcalty disadvantaeW Students above it Ie
stele-aver aye of 1 0.27
Palrent Fmi Peed curd-Otae Lunch• O
2
3
4 Slide #19
Social Emotional Learning
Sample Survey Questions Grades 3-8 Panorama Survey fear-Over-gear SEL Indicators
a ;J1-22 rawrahlr.L�Rspnnsnr, FzwRolF rtewunses
7G fi
orlon u •tr.,,fd im dlrr:r,.
clas;+
2%
Cmalion Re•yulawn
f �nw nhp^arc} 3upporr w Re4i tramps 3e�-11anKM sw rrt P-mown RegUllglan
Domoln(Grades 1.15�
G NANO COUNTY ■GHOUL■ Tall.1—j Ilim IIdmb. ghNr UCr ;-77TJ 4}1%133AUJ ww■ GFkX 6[CGiI NT'7�111�*.c1rNl
5
6
7
48
1 Dr. Jessica Dreher, Director of Student Engagement and Support Services continued the
2 presentation:
3
4 Slide #20
EmotionalSocial
fit
Sample survey Questions Grades 6-12 Panorama Survey bear-Over-Year SEL Indicat-ors
21-22 Favorable Responees 22-23 Fewweble Responma
ion%,
35%
50%
-s rnAr .
garrllesr.nr mnnp� Im
1-3 nipnnanan'
LlmLion Rel.�Ul31101'1
s Supp
W wn vn11 i'2 t�111111 111 , orhwe F2N�Ilmsltips Sense of BNonging EmoLon Aen�la".nn
-;,._-,; .an:,:1I rr-.,,,in Dmati{Q4wle9fr121
O Rr,NGC CPV IN T, 5C 110CI C-2Fntl 95I.137 R'7t WWO.13RAY9CCn nkT IRIRET.Cn11
5
6 Dr. Dreher said there has been some improvement over time, but there are still major
7 needs. She said they are implementing the K-12 social emotional curriculum, and they can use
8 all three tiers. She said that they have co-located mental health services, and an agency comes
9 in with at least one therapist for each of the schools. She said that they are trying to increase
10 the options available for the students and families to decrease the waiting list. She said there
11 are school counselors that host small groups, and they do SPARCS in secondary schools. She
12 said they are training staff in restorative practices and disciplinary response cycles. She said
13 they are also training staff in student mental health first aid to help students and staff recognize
14 when a peer or colleague may be in need of support.
15
16
49
1 Slide#21
Continuous Improvement
i Process
Instructional Care
* '.1rrKLJILrr hl.aps
core Instructional Frameworks
+ —(mch grade-level E rigaraus content
■ Frrsure leachers leach 0andard5-baSed objectives for mastery
Lnsure cultural relevance so students can ac €ss and engage in learning
MT55
-erec - ,, based on students'needs determined by data analysis
Students' Social and Emotional Laamlrg
■ -.13CP . .jgc,skills,and attitudes to develop healthy identities, manage emotions and achieve
pemn.al a nc ooIIWIVe goat,feel and show empathy for others,establish and maintain supportpm
relatiirr5hips,end make responsible and caring deciaiarrs
Equity
• Pruvide resources and strategies based on student needs
• Enhancing teacher support to meet the needs of all learners
4)0 AWrK COUNTY SCRO9L3 i[Qf pay$ ,y Ml�pq��yXplhr�yp�y irii�9l4T�Q¢1Nr WWW 9■6N9KC1?UITTFI+47 CON
2
3
4 Dr. Greene continued the presentation:
5
6 Slide #22
IIIIIIIII� + ll About i
Core instruction uses scientific, research-
based strategies implemented with integrity
to emphasize grade-level standards.
YOUR OUT
It incorporates academic, behavior,and CrA
social-emotional learning supports that are
accessible to 100% of students.
From Branching Minds
g&&mrL 94Yrrr SCR1?9L4 irQ■pay$ { hY1�pq��yXplhr�yp�y iriiC 914T�Q¢1Nr YY1f 9RLX9l904■rYFI■4T 90N
7
8
9
10
50
1 Slide #23
Differentiated o
Orange
County Instruction School
Schools
ENGAGE. CHALLENGE. INSPIRE.
0971
3
4 Slide#24
SpecialStudents w/ ed
• GCS exceeds the cep for state funding consistently every year
o Requires more locai resources to serve the unique needs
• State resources reflect increasing costs of the services
• Student who require separate settings to meet their unique needs has
increased over the past 2 years from 85 students to 110 students_
ENGAGE. CHALLENGE. INSPIRE.
5
6
7 Slide #25
Multilinguali fm)
• Teacher-le-Student ratio continues to increase,making it difficult to
properly serve all MLs and meet requirements of Language Instruction
Educational Program(LIEP)
c our data indicates that this population is growing faster than our
average student population
• Classroom teachers require more support from English Language
Development Specialists,as the number of MLs grows and English as a
Second Language service time decreases
• Teachers being split between multiple small schools in order to provide
equitable services and/or multiple hard to fill part-time positions added
ENGAGE. CHALLENGE. INSPIRE.
8
51
1 Slide #26
ON Data Informed 1 -cision
atQrange
County Making
Schools
ENGAGE. CHALLENGE. INSPIRE.
l-A�
2
3
4 Slide #27
District Plan of Support
1 2 3
'n"g of 5tdMIM Plan of SUPPMt Ffm Ofsww
u i i. 2024•2025
5
6 Dr. Greene said all grades except 6t" grade showed improvement from the beginning to
7 middle of the year. She said that EC and EL are included in the performance measurements.
8
9
52
1 Slide #28
Strategic Alignment of Ivey Initiatives
June August jr 2024-"r so 2024-25 2024-25
o_
2
3 Slide #29
Imo!!!!!!!
These are our students, -_ —
r -
r �
S
,i
r
and their needs are changing rapidly.
4
5
6 Slide #30
We need the right staff 1
in the right places, with all the right programs.
7
53
1 Slide #31
f Now is the right time
to keep our schools working for every student.
2
3
4 Slide #32
Feedback/Questions
5
6 Commissioner Portie-Ascott asked about the specific increases per demographic group.
7 Dr. Greene said Kindergarten increased 4%, first grade 19%, second grade 5%, and
8 third grade 6%. She said that is mClass in primary grades and AIMS data in the upper grades.
9 She said that Orange County schools had 4% and all racial groups showed a positive increase
10 in performance. She said that EC was the only student group with a negative measurement and
11 that was by 1% and the EL had a 2% increase.
12 Commissioner Fowler asked if SPARCs can be brought in house.
13 Dr. Greene said this year they had an Al Academy to train their staff to provide the same
14 level of support because they know the funding will not remain forever.
15 Commissioner Fowler said she has heard that mentorship can change lives and that just
16 one adult believing in a child can be that change. She said that there was no mention of
17 mentorship and asked why.
18 Dr. Greene said the mentoring aspect would be what schools are doing. She said that
19 there is not a district structure for mentoring. She said that each school has a time of day where
20 they meet with small groups with teachers.
54
1 Dr. Jones said once the district looks at behavior data and tiers where the supports are
2 needed the most, mentoring will be one of their strategies. She said especially middle school
3 students.
4 Commissioner Portie-Ascott asked when the behavior data will be presented.
5 Dr. Jones said that is part of the professional development they are doing with principals.
6 She said that they will have a process that allows them to see where the highest needs are. She
7 said that they will put those steps in place and be strategic. She said the data would be
8 presented at a later meeting.
9 Vice-Chair Greene said the picture of students seems to be at the Governor's mansion
10 with the celebration of the high school poets' laureate and she encouraged Chapel Hill —
1 1 Carrboro Schools to implement poets laurate since they do not have any currently.
12
13 4. School Safety Task Force Report Follow-up
14
15 Dwayne Foster, Chief Operations Officer, made the following presentation:
16
17 Slide #1
School - Report
Orange Board •unty Commissioners
County
Schools Joint Meeting
Dwayne Foster-Chief Operations
18
19
20
21
55
1 Slide #2
Orange County Schools — School Safety Report
!^r
OCS School Safety: 5 Priority Areas
1. Interagency Collaboration
2.School Resource Officer(SRO's) - Every School
3. District Safety Trainings - Preparedness
4. Facility Infrastructure, Technology Based Safety
5.School Emergency Plans - 100%Compliance
2
3
4 Slide #3
Orange • • •ls — School Safety Report
1. Interagency Collaboration r•
LAW ENFORCEMENT �1 FIRE
J Random K-9 Search :-! Prevention
J Safety protocols- ❑ Preparedness
protestsldemonstrations ❑ Safety Equipment
J Schmi Emergency Aocess
•
r • / � r
EMERGENCY MANAGEMENT
J Weather J Incident Response
J Transit J Crisis Management
5
6
7 Slide #4
SchoolsOrange County . . - Report
2. School Resource Officer (SRO's) Celebrate our 2424 ;
.1 School Resource Officers Mai
• SRO At Every School fir` �,Wi ATE !
• Three-part role to support schools: ima M", � 0
U Informal Mentors or Counselors r
U Law Educators
❑ Law Enforcement Officers
8
56
1 Slide #5
Orange County Schools — School Safety Report
3. District Safety Trainings
- N
J Table Tops Active Assailant) L
= �. M
Le� r m
❑ Reunification Training J
❑ Threat Assessment Training 1 SAFETY TRAINING
�Sklll
❑ Stop The Bleed Training �%C- ,;�:..h,_
a m ,J
0 4D —
❑ SRO Symposium JIDeveli•pme,l n-
2
3
4 Slide #6
Orange County Schools School Safety Report
4. Facility Infrastructure& Technology- Pe;
Based Safety 'oaUo
❑ Secure Vestibules � :4�1�� � �a
❑ Video Camera Systems
SAFETY
LJ Visitor Management Systems CULTURE
❑ Parking Lot Attendants I
mL
❑ Say Something Anonymous Reporting '%, F
System + g `3
R
LJ BDA - Bidirectional Antenna
5
6
7 Slide #7
Orange County Schools . . - ■ . �■
5. School Emergency Plans
r �
❑ Lockdown Drills and Training '
■
❑ Evacuations
❑ Fire Drills
❑ Weather-Related Safety Drills
8 "'
57
1 Dwayne Foster said they are 100% compliant with all of their training drills.
2
3 Slide #8
Feedback/Questions
4
5
6 Dr. Hamlett said one of the areas they have been looking at staffing when she arrived in
7 2021 there was one person responsible for school safety, drivers ed, physical education, and
8 academics and coaches. She said that she is unapologetic for her increase in hiring when it
9 comes to school safety positions.
10 Dr. Andr6 Stewart, Chief of Operations, continued the following presentation:
11
12 Slide #46
CHCCS Safety Task •
Report Follow-up
Tracy Holloway • - Stewart
Director of Safe Schools Chief of Operations
THINK(AND ACT)
DIFFERENTLY
13
14
15
16
58
-
Guiding Principles
Chapel Hill-Carrboro City Schools safe schools department
employs the principle of layered safety measures to address
concerns that may arise throughout the district.
Qver the last three years the district has has implemented a
multi-phased approach to increase physical safety as well
as protocols and procedural sofeguards for students and
staff.
7HI3IK�QND QCT►
cnoa'rlFcovhno ckrsawd,I n�,.� I]E FF E R E N T kY
Slide
J
2
LLJ
LL
Physical Safety `�
Irr�plemenfation °
This lisfi is not all inClusi�e o
a
z_
x
cnaae�w-cantcrocrry saws.I cn�..w9
•
•_ • •
Public Safety Communication
• CHCCS has parfn8red v+nfh MCA tp Bolster infernai
communications through facilities and in transportation,
• Inclusive of handsets and repeater installation.
• OC has confracted with this vendprfor BDA upgrades.
Sic�nac�e
• The district has pasted operational hours outside of schools.
Collaboration with Public Safety
. CHCCS has worked with our law enforcement partners to
create Boundaries for congregating groups as well a TiiiNK{ANp neT]
media.
chooel rileonhao CHv 9duds I chms.org
Slide59
1
Physical Safety Continued
The district has made strides in the areas of visitor management,
access control, monitoring and door hardware upgrades.
All CHCCS facilities have camprehensi�e access control
systems. Access controls include but are not limited to:
• Employee ID Badge System
• Visitor Management protocols
• Video Ai-phone System
• Upgraded video monitoringlalert cameras
THINK iANp ACT]
Chppd laCprthap CHy9[Mds chccs.prg
4 Slide
- _ ATTEFITION --aTa—� '�' . "...+c� �'�•..x:
L
K
J
':�,,::c.<',.' .•r.,, .: -_..... '' - THINK(AND ACTT
DIFFERENTLY
Examples of Equipment Upgrades
r�
� �THINK[AND ACTT
1FFERENTLY
ChppellaCprthap Chschpds chccs.wq
60
1 Slide#53
Door Hardwareand Window Shades
1.
THINK
1
■
2
3
4 Slide #54
Protocols • • Safeguard
Implemenfation
This list is nor al indusivL
6
7 Slide #55
Standard Response Protocol (SRP)
Chapel Hill-Carrboro Schools has adopted The Standard
Response Protocol (SRP)_
SRP utilizes clear common language while allowing for
flexibility in protocol.The premise is simple-there are five
specific actions that can be performed during an incident.
The SRP is based on the following actions: Hold,Secure,
Lockdown. Evacuate and Shelter.
❑ ua.a —..,.-.ace 1_i.: THINK(AND ACT)UMTRITM
g
61
Slide #56
0 (1) 000
HOLD SECURE LOCKDOWN
TH INK . • ❑IFFERENTLY
Slide
Summer Training Sessions
The safe schools department annually hosfi school based
administrators, staff and emergency management partners
tq review and learn the necessary pratgaals and
procedures. We collaborate with our outside partners and
first responders to ensure consistency,
nor ,
cnaa�w-caReao crc sana i n�s ae
•' #58
State Partnership
All of the district's schools have floor plans that have been
uploaded in SE `
All floor plans have also been uploaded into our monitorirg
system as well.
THINK ■A ❑IFFERENTLY
62
1 Slide #59
Center for Safer Schools Grant
• Over the last two years CHCCS has been awarded the
NC Center for Safer Schools safety grant.
• The total amount awarded has been approximately$1.2
million dollars.
• The grant has funded,in part, the equipment upgrades
across the dlstrlct.
Chop,INI nb—ckv—ds I=h,,,.,g THINK(AND ACT) '®
2
3
4 Slide#60
Emergency . • . -
CHCCS uses the implemertat�on of the EOC in case of
emergerc�cs or specV events. The goal is to be both
proactive as well as recict�ve. The 6strict has partnered
with CHPD, CPD, UNC-EM, CHFD, etc. This year the district
has implemented the EOC for the following:
Bornb Threat/reunificction.
Spouse of the Prime Minister of •pa
THINK 1AND ACT)
7 Slide#61
- �•"wu Ur
Summary
The implementation of
upgraded physical safety
features coupled with an
emphasis on protocols and
procedural safeguards has
helped to infuse safety into
everything we do as a district.
g THINK(AND ACT)
9
63
1 Slide#62
Discussion
2022-2027
STRATEGICPLAN
3 Commissioner Bedford said she heard there was a fire at Seawell School but did not see
4 that in the news.
5 Dr. Andr6 Stewart said there was a fire in a mechanical closet, and it caused a lot of
6 smoke damage. He said they are working through the process and performing air quality
7 testing. He said it occurred at 8 p.m. so no children were in danger.
8 Chair Bedford said the Schools Safety Task Force asked to have this annual safety
9 update from the school districts. She said if they want to have the group meet again at any time,
10 they can call that meeting. She said that she is thankful for the group meeting together and
11 appreciates the time.
12
13 Adjournment
14
15 A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to
16 adjourn the meeting at 9:58 p.m.
17
18 VOTE: UNANIMOUS
19
20
21 Jamezetta Bedford, Chair
22
23
24 Submitted for approval by Laura Jensen, Clerk to the Board.
Attachment 2
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 WORK SESSION
5 April 30, 2024
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Work Session on Tuesday, April 30,
9 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene
12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna
13 Richards
14 COUNTY COMMISSIONERS ABSENT: Commissioner Earl McKee
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
18 appropriately below)
19
20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present,
21 except for Commissioner McKee.
22
23 Chair Bedford asked for a motion to add a closed session to the agenda.
24
25 A motion was made by Vice-Chair Greene and seconded by Commissioner Hamilton to
26 add a closed session.
27
28 VOTE: UNANIMOUS
29
30 1. Consultant Briefing on Orange County Land Use Plan 2050
31 The Board received a briefing from Clarion Associates, LLC, on the Land Use Plan 2050 for
32 discussion and feedback.
33
34 BACKGROUND: At its February 15, 2024 work session, the BOCC received a presentation with
35 a review of the first community engagement window outcomes and project deliverables, including
36 Stakeholder Summary Report and the Community Policy Profile. Following is a link to the agenda
37 materials from this meeting:
38 http://server3.co.orange.nc.us:8088/WebLink/0/doc/71722/Page1.aspx
39 All deliverables are also made available to the public on the project website, "Resources" tab:
40 https://www.orangecountylanduseplan.com
41
42 Tonight's presentation will be the Board's third from Clarion and will include a briefing on project
43 work completed and underway. More specifically, progress towards the development of land use
44 alternatives that will be used to test and explore policy options for the new Plan will be discussed.
45 Much of the basis informing this presentation and discussion is data that can be found in the
46 project's Fact Book and the responses collected from Community Engagement Window#1. This
47 will be an opportunity for the Board to ask questions and offer input for refining land use
48 alternatives prior to the next community engagement window this fall.
49
50 Tom Altieri, Senior Planner, introduced the item and the presenters Leigh Anne King, of
51 Clarion Associates.
Leigh Anne King made the following the presentation:
Slide
! -
oI L
� ApriE 30,2024
ORANGE COUNTY
LAND USE PLAN guard of County
t' 205D Cornmissfaners
G�mirrg Our Fuwm
='�=•° ,:- Briefing
{ ► ... CLARION
• Slide
:� Agenda
Briefing Project
Progress
2. Land Use Alternatives
a) Purpose,Intent,and
AppFoach
b) Key Influences
c) Key Question to Answer
d) Proposed Land Use
Alternatives
3. Next Steps
Ft
•
Slide
t tih
10
�� ��� Pro-ect Pro ress
r +r.
3
1 Slide #4
Project Progress
Phase 1:
Phase 2 Phase 5:
Launch Identity New Evaluate Develop the Adapt the
Project Issues and Planning Plan Plan
Opportunities
Moalhs V nni�s ..
2
3
4 Slide #5
Phases fStatus Report (�►)
Work that has been completed:
• Phase 2:
• Published the Community Engagement Window#1 Summary Report
• Finalizing New Issues and Opportunities Report
• Phase 3: ----
Published the Fact Book RI oµrces
• Phase 4:
• Project Team Work Session—Land Use Alternatives w ,�. �,�
• Initial drafts of Plan Outline for Staff Team Review ---
Work that is underway: --
• Phase 4: _.. .,
• Develop Draft Plan Framework,Vision,and Goals
Development of Land Use&Development Recommendations Report(Jand use alternatives)
• Develop Plan Policies and Actions
5
6
7
8
9
4
1 Slide #6
Community • . . - Window
ReportSummary
• Provides a summary report of the
activities, objectives, and outcomes
of Community Engagement
Window#1
• Provides a foundation for Phase 4
work
• Available on the website under
Resources
2
3
4 Slide #7
New Issues and Opportunities Report
• Draft reviewed by County Staff Team
• Finalizing report for website Age iww'
-0-16 d a-d ow
Sliso
pmr
• Synthesizes the critical issues and
opportunities identified in Phases 1-3
• Provides a foundation for Phase 4:
Develop the Plan
New Issues&Opportunities:
Key Themes
5
6 Leigh Anne King said that their team wants sustainable development to reflect Orange
7 County.
8
9
5
1 Slide#8
Fact . • •
• Shares data and trends on
community planning topics
and future planning influences
that are important
considerations for developing
plan policies. ;" RANGEC
• Leverages existing technical .. 2050reports prepared by County as well
as recent American Community
Survey data
• Includes data analysis shared """'°"
during CEW 41 workshop
• Available on the website
under Resources
2
3
4 Slide #9
5
6
7
6
1 Slide#10
What are land use alternatives?
2050 Land
2030 Future Use Plan
Land Use Plan
,ham
Land Use Alternatives: Inform Selection for m
Build off Current Policies Explore and Test Hypothetical Preferred Polity Approach r
Future Land Use Policies n50 Plan
2
3 Leigh Anne King said the alternatives are not intended to become the land use plan but
4 will be used to create the preferred land use plan. She said the alternatives are a type of thought-
5 exercise.
6
7 Slide #11
Key Terms
1 . Land use alternatives and land use scenarios are
synonymous terms.
Z. Conservation and Growth Framework is a thematic title
for the future land use map (FLUM) and categories.
m
8
9
10
11
7
1 Slide#12
Purpose/intent of LU Alternatives
1. Model hypothetical future land use policy alternatives
for unincorporated Orange County and assess outcomes.
2. Share outcomes of alternatives modeling with County
leadership and residents and gather feedback to inform
development of 2050 Plan Future Land Use Map (FLUM).
The final preferred Conservation and Growth Framework(FLUM) may be a
combination of policy directions from more than one of the alternatives.
2
3 Chair Bedford referred to slide #7. She asked if those key themes will be the measured
4 outcomes.
5 Leigh Anne King said they will be more detailed, but they will likely be grouped into those
6 themes.
7 Chair Bedford asked for an example.
8 Leigh Anne King said one is thinking about the capacity for development in particular
9 areas. She said the different alternatives could have different amounts of land that will be
10 developed and land that will be preserved. She said that could be quantified and measured. She
11 said they could also have guidance on how these alternatives might support transit service. She
12 said they might ask if there are more opportunities for developing affordable housing in one
13 alternative versus another.
14 Vice-Chair Greene asked if Clarion needs guidance from the Board on which alternatives
15 support transit better than others.
16 Leigh Anne King said no, but when they evaluate the alternatives, they can have an
17 evaluation of multiple types of metrics and one example could be how do the different alternatives
18 compare in terms of creating development that could utilize transit fairly well or less so.
19 Vice-Chair Greene clarified that it would be using the existing transit map.
20 Leigh Anne King said yes.
21 Commissioner Portie-Ascott asked if the alternatives based on current zoning only or are
22 they dreaming of different possibilities.
23 Leigh Anne King said they start off looking at current policies. She said they would look
24 at the land use classification and current zoning. She said that the first scenario is asking where
25 are we today and establishing a baseline. She said that there are three alternatives from that
26 baseline. She said that she also would share more later in the presentation.
27 Cy Stober, Planning and Inspections Director, said that zoning is not part of the modeling,
28 but future land use classification is. He gave an example of Area A of the Buckhorn Economic
29 Development District. He said that area is not going to change in this process, and the county
30 would want to locate jobs in that area, but not houses.
31
32
8
1 Slide #13
Land Use Alternatives Process
IA ■ 1
Identify the areas Explore the Evaluate the Inform the policies
where we might potential land use outcomes of and land use
want to see alternatives for those changes. changes needed
change. those areas. to support the
desired outcomes.
2
3
4 Slide #14
How LU Alternatives Will Be Used
Refine Plan
Goals and Policies
Adjust Future
E Land Use Map
JA S A-
Generate Share and
Computer Collect
Models of Feedback �
Land Use from Public
Alternatives Engagement ��
5
6
7
Slide
WTtlternatives in •
.WUMran a Count �
Goalsinitial Public Inputs or)Plan Vision and
Existing
Analysis
Development
Public Inputs on Preferred Aspects of Land Use
Alternatives
r- -oprnent of PoliCes and Growth and
categories)Conservation Framework (map and
Slide #16
Land Use Alternatives Discussion �• .--
What is the
What's the What are the modeling
question? alternatives? approach?
Define the question that Methodology and tools to
alternatives modeling will Conceptual alternatives that model alternatives
answer
respond to question
16
10
1 Slide #17
At
Work Completed To Date
1. Project team work session to discuss question,
conceptual alternatives, and begin discussing
methodology.
2. Staff Working Group meeting to share the
recommended question, conceptual four (4) land use
alternatives, and discuss data needs.
m
2
3
4 Slide #18
Alternatives Approach: Exploratory
Provides for exploration of critical community topics:
• Natural resources and agricultural lands protection
• Creating more affordable housing
• Reducing carbon footprint through reduction of VMTs and transit
• Economic equity and jobs creation
l
5
6
7
11
1 Slide#19
SCENARIO:CURRENT DEVELOPMENT TRENDS SCENARIO!RUM TRANSITION SCENARlo-MWN CLUSTERS
v.�ti.kw-.�r�,wr�e.�rwrdv.tl.=wN.w neeA.n:�v..ti aeJw.aewls OW�..ewaie.ne�r��e u.ei:rP.o.,y.a..wM1. �r.px v.+�nw..iew�,«s.�wM1n��i.�',+.wpun,n„Q
r•�rw-+�••-••••e.rr e.r w.wm-i,,..ua-.�•wnMw r..n•a Mw�.a.awa�.�..•nWa,.����»..,",.„www.x• _ ___
y..}WH..�..............W�ws`eaw .iwGar r•+F.�d IwXr�4�.M.M•a�..e.e�.a..��n..........na.ru.a�.... .ti nxmmn rnn
�w %I.N W1ln.fwleMu�f. .v.e/kniM�l+ebvietti wrv..n�v exnN�neiV•n
R
_ iWi ffAFinart Mmox E,-, :Wmly°It. �1■■II■1�No om1+m%arr.
_�YI■rrtf{aR■�rA vwl w.._�u nm �rAl nxua l�OXfff![il n I�NM� IOwn4N _I■l rRIaR4�■R9611d1- ■L� IlGgmm
�iwvu s n� �■uu.�m Ns !� � �u�w■u N� �wrrr is a■s �uwuY in.ens
�■Ifai■rrtl Nwg1IA1 �wloo.m.moPPL�+nw� _wart vu11Fn
2 , •
3
4 Slide #20
e
V•� }
R` a
ti.
is
5
6
7
12
1 Slide#21
About the Key Question
O
■ Focuses effort so all groups involved have a
common understanding of purpose and intent
■ Focuses analysis to ensure that testing includes
a manageable number of variables and results in
meaningful outcomes
■ Serves as a "beacon" during the development of
the alternatives when other questions tend to
creep in
2
3
4 Slide#22
Identifying Question
( )
• What specific question do we want the land use
alternatives to answer?
• Or put another way, what is the critical land use
planning question that would benefit from
alternatives analysis and testing with the public?
5
6
7
13
1 Slide#23
Key Influences to Consider
Q1.Most critical roles for the County government In the ne-T 10 to 20 yea rs
�w
Q - Direct Land Use
Plan implication
(i7-7
ncluding nexus
with transportation)
9np°ne"rh.eNuumdlmt.°Iwn{e �Syr
Cenxiw.u�len�e•MYwnn�wli"M,aMn ryL
rW..NrquYry lne"rlup '.lyi
Yder6mlm.au,rty �.ae[
,rip[wryne,rwe•.I'e.xn°«.wn MEN lOn
P r Y M°w"uueun .Y�L
a. ry A..Awh1l..,ntxo�y[AI Wr■- lyi lOR 9yl WA
3
4 Slide #24
Key Influences to Consider
Q11.Top local government services to be prioritized ry
uw.�.nod°p.,"�a..nMna�..la�:a<• sr.
,nwoti[ona[«Ilaxan
IL f«M�nimnul•x.o�lm
E.WpwnrybgwY.wW N<a�im ll.iwun is%
I.w. eewm[Eevel°o.i.Ai lllr
[...nnn ban unxrw�rn^.°r[eir ■ ].T�
(aununiry lMu r . .t%
Glmnl�wnurt . r0%
hnc�nmluox' cx r m
�Tep.newe ]MtlW[e�LC.MYe��N[1[e4e ]M CM1ere
6
7
8
9
14
1 Slide#25
Key Influences to Consider
Q17.Rated Future Priorities of the County
Eygrc.nra{.ol rngr.tl.nn�.ul W I.rl'loNr bm W�
bro.w+,e rwl�er..r,.mn..>rlry mnv.l n.aimr..r. tcx sx
reaNleeneh�.;o-,dorm.a na;romrenr.nr trnenrn l.�e 3arc ux
Mlrnr�y M1wne4aminG R3% Six
Plondlrylnlry we8es 3TA 1_/.
o neN w..d mr.rrrr
vas�svvvnrcurnles.oarr��vlxe
Irrgrminl mrhmrinwd.or..�� a!x rm t 13x
Wp.riry a.hnw.�.usr Qi.ardn �% 1as
nlu m .i
wr.l rll
n„InrxsvK urea ro pos M'Aa� tan
Iritr.iµlnlµ.bly ral.ry C01. }an
nddrn� r 31% 1fx 7%
(orrdmr�rGmrte.lunp� 19% ll%
•+��gwgrr�r,Rl�r.r......�m s��rr..
r singrim innlenrlat a�evebpmm[r �}m: ]rc
o1s Fbsi 4oln eo.c eor. imµ
�Yerr�ir6rr lenr Mpmtan. Neurlal.•Noe lmyart.nr Net e.allrmbpLnl
2
3
4 Slide #26
Key Influences to Consider
■ Depending on how you ask the question,
the priorities change.
■ It may be hard to understand the
interconnections of some of these issues.
■ Example...
5
6
7
15
1 Slide#27
Key Influences to Consider
ORANGE COUNTY COMMUNITY INVENTORY ORANGE COUNTY GOVERNMENT OPERATIONS INVENTORY
RAN9PGRTAEIDNk RROGEBRE SUILDING kF 1 IIS
T
P40CE 4!k YDaiTE SOURCES uGfTUE EMIT LIGNb l
sunrTIVE EMlssrons d9% E 0%
. 7196akaLsr
RESIDENTIAL ENERGY aEATERkW 9TeWatER MATE R k WASTEWATER TRANS I T FLEET
7% u23%
INDUSTRIAL ENERGY COMM ERCIAL ENERGY 33Po/LeaTEE cnMMITiE
- 3446
Figure6 Orange County Comrnunity Inventory Fgure C:O—ge County Government Operato Inventory
Interconnection of housing/affordability and climate
action as it relates to commuting (distance between work
and home).
2
3
4 Slide #28
�4
Proposed . •
Which aspects of the land Agricultural,
Watershed,and Open
use alternatives best Space Preservation
achieve the balance of
sustainable development SUSTAINAKE
r DEVELOPMENT
in unincorporated Orange
Housing Attainability Climate Responsive
Countyand Advancing Transportation and
0
5
6 Vice-Chair Greene said that people are likely speaking to government subsidy in already
7 dense areas rather than putting housing in unincorporated Orange County. She said this is a plan
8 for unincorporated Orange County and there is a disconnect that causes conflict.
9 Leigh Anne King said the first alternative is status quo and continue as is. She said the
10 second alternative is for focused affordable housing development to happen in municipalities. She
11 said there is not a policy that would direct affordable housing developments to unincorporated
12 areas in the county.
16
1 Vice-Chair Greene said that is how she understands it but referenced slide 28 and said if
2 that the answer shown is confusing to the reader if it is answering the question that is posed.
3 Leigh Anne King said the other two alternatives do offer affordable housing in the county
4 and that is one of the things they want to get feedback on. She said the question they have for
5 the Board is if they want affordable housing in the county's jurisdiction or the county supporting
6 efforts for those to be located within the municipalities.
7 Vice-Chair Greene said that if there are four scenarios, scenarios 1 and 2 are confusing.
8 Chair Bedford said they would want that for all of Orange County versus just the
9 unincorporated part. She said they want to think big picture for all of the county.
10 Leigh Anne King said they would be building off of total county statistics and off projections
11 in the metropolitan transportation planning exercise that gets updated every five years. She said
12 the reason this question shows unincorporated is because they are trying to be clear because
13 they are testing what the county could do differently policy-wise in the areas that they have
14 planning and zoning jurisdiction.
15 Cy Stober said the scenarios will evaluate if the land use addresses affordable housing or
16 not. He said it will show the potential to serve that need or not. He said that the land use plan will
17 show whether the needs are being met or will need to be met in the municipalities. He said in
18 terms of the language, they would take their thoughts under consideration.
19 Commissioner Fowler asked if they mean housing that is more affordable for everyone, or
20 do they mean affordable for lower income.
21 Cy Stober said he would review the responses from the Strategic Plan to confirm.
22 Vice-Chair Greene said that at the community sessions, people would say that they
23 wanted more affordable housing.
24 Commissioner Fowler said it is critical to clarify what affordable housing means before
25 they take action.
26 Commissioner Portie-Ascott said it would be important to define affordable housing,
27 because her impression was, they were trying to address the issue of people driving each day to
28 work in Orange County.
29 Leigh Anne King said they take the land use planning focus to the work and when they
30 think about affordable housing, they are thinking about what that would look like by types of
31 developments that would support various income levels.
32 Commissioner Richards said that in every community survey they have done, this issue
33 has come up to the top. She said she understood that the "influencers" in the study were the
34 things that the community has highlighted as important issues. She confirmed that the scenarios
35 would be put together, and that Clarion would get feedback.
36 Leigh Anne King said they are not presented as answers but as various options and there
37 will be questions asked about what is liked and not liked in all alternatives.
38 Commissioner Richards said that feedback from all four of the alternatives would be the
39 basis of the development for the then recommended plan.
40 Leigh Anne King said it is a safe, hypothetical way to test out options for policy direction.
41 Commissioner Richards asked if the questions were already phrased or if Clarion was
42 working on that.
43 Leigh Anne King said this would be the overarching question for the process. She said
44 they are trying to figure out what the best balance is for sustainable development in
45 unincorporated Orange County.
46 Commissioner Richards said it could change nothing, or three other alternatives.
47 Leigh Anne King said that it would likely be something slightly different than all four
48 alternatives. She said normally there are key pieces of exploratory scenarios and those come
49 together meaningfully as a comprehensive land use approach.
17
1 Commissioner Richards said she is glad that they are not limiting where it can be. She
2 said that they need to be able to look at alternatives. She said they might reject them all, but to
3 not explore all of the possibilities, would shortchange themselves.
4 Commissioner Hamilton said for the proposed key question, she would change the
5 question to read "Which aspects of the unincorporated Orange County land use alternatives best
6 achieve the balance of sustainable development in Orange County?"
7 Vice-Chair Greene asked how that helps the question.
8 Commissioner Hamilton said because it is clear that the question is regarding land use in
9 unincorporated Orange County but that when they are making decisions about unincorporated
10 Orange County, they are also considering all of Orange County.
11 Vice-Chair Greene said her eye is drawn to the three circles and thinking about how to
12 balance these things in Orange County and she said that she does not think they want to change
13 their policies to the point of placing affordable housing all over rural Orange County.
14 Commissioner Hamilton said she sees the suggestion as consistent with what Vice-Chair
15 Greene is saying but they can only do the land use for the unincorporated area.
16 Vice-Chair Greene said that they could take out the word unincorporated and all of the
17 planners would know they were dealing with unincorporated.
18 Leigh Anne King said it was important to be clear when presenting to the public that they
19 are not planning for the municipalities.
20 Commissioner Hamilton said they can discuss the language later. She said the tension
21 between affordable housing, the environment, and economic development has been going on for
22 a long time in Orange County. She said that you can increase density in the area, and it does not
23 increase affordability because of the demand pressures in the area. She said that to be sure that
24 there is affordable housing, it will take a lot due to demand pressures. She said the data to
25 understand those dynamics needs to be part of the plan.
26 Commissioner Portie-Ascott asked for clarification for Vice-Chair Greene's earlier
27 comments because she thought they were essentially dreaming about what could be done but
28 based on the comments, she heard that there are areas that they want untouched.
29 Vice-Chair Greene said that she was not going that far but the fact is that they have
30 policies, and the towns have policies. She said the two biggest housing non-profits have no
31 intention of developing in rural Orange County. She said they are working to develop affordable
32 housing in the municipal areas and those policies have been in place for a long time. She said
33 she does not want to force a question that leads to a confusing direction.
34 Commissioner Richards said she disagreed with not looking at policies. She said the
35 reason people do not develop in other areas is because they are told they cannot. She said it is
36 critical to explore all the options. She said if they do not, this is a very expensive way to do nothing.
37
38 Slide #29
39
18
1 Slide #30
• Climate Action Plan
Rural buffer and •t
conservation priorities
• Strategic Plan
Environmental ..
stewardship, natural areas
— protection,affordable
housing
2
3
4 Slide #31
• Fact Book findings:
Demographic shifts �H
• Housing trends wa,-•�.d
• Climate impacts
} • Agricultural lands loss
• Natural resource impacts
5
6
7 Slide #32
And Data... Watersheds
t.
I •` y;:.k mega Lieins
7
Munidpal Jurisdiction
Streams `' '
Water Bodies -
l—1 River Basin Boundary
Watersheds
Water Supply Watersheds:
Protected A
chticai
Railroad
8 -- --
19
1 Leigh Anne King said that the watersheds are critical components that will guide what they
2 put and where.
3
4 Slide #33
' • .4 5901:49 ►
1 . Continue Current Policies
2. Enhance Agricultural and Environmental
ti Protections
I Add Low-Impact, Mixed-Use Neighborhoods in
Strategic Locations
4. Add Higher Intensity, Mixed-Use Centers in
f� Strategic Locations
t
li
5 Activities will guide engagement participants to identify aspects of each they support.
6 Leigh Anne King said that in alternatives 3 and 4, the strategic location language means
7 that these centers, or neighborhoods would not just go anywhere.
8
9 Slide #34
■
1]
Policies to Test:
+ - Continue with currently
adopted FLUM and
associated zoning densities
- Minor adjustments to _.•1
change to parcel-based reap
and combine duplicative
FLUM categories
10
11
12
20
1 Slide #35
Policies to Test:
Lowering densities to protect priority agricultural,
environmental, watershed, and rural lands
Assumption that new affordable/denser housing is
accommodated within the municipalities
- Could also eliminate the Rural Community Activity
■�■ Nodes that are not currently developed
i
2
3 Commissioner Hamilton asked for a definition of Rural Community Activity Node.
4 Tom Altieri said that it is land focused on the designated road intersections that serve as
5 a nodal crossroads for the surrounding rural community and is an appropriate location for any of
6 the following uses: church, fire station, small post office, school, or other similar institutional uses
7 and one or more commercial uses.
8 Leigh Anne King said this is a very common thing they do when they work with counties.
9 She said when they update older plans, the communities found the nodes and said it would be a
10 great opportunity. She said that the market has not really met the plan and now the review is more
11 about questioning if the nodes are still in an appropriate location.
12 Tom Altieri said there are 5 of these nodes in the county. He said there are four in the
13 northern portion and one in White Cross. He said that they area a half-mile radius around historic
14 areas in the community with access to transportation.
15 Commissioner Portie-Ascott asked what would replace them if they are eliminated.
16 Leigh Anne King said usually they revert to whatever is currently surrounding the node.
17 Cy Stober said it would likely rural and agricultural residential. He said that there are also
18 rural neighborhood activity nodes.
19 Tom Altieri said there are about 10 of them.
20 Cy Stober said that in these scenarios, they are pressing hard on levers to show different
21 scenarios. He said that they will likely end up somewhere in between but this is a demonstration
22 to prove a point. He said they are focused primarily on housing and jobs density and locations
23 they would be fated to be over the next 20 years.
24
25 Slide #36
PROM.W. -.M. IN
- Focus on creating conservation subdivisions that
could include a mix of housing types and possibly
neighborhood serving commercial areas
- Protect key ecologically valuable areas of site
Will likely require municipal utility services or
community systems to serve development
- Identify locations within County'sjurisdiction
�■ proximate to municipalities and outside of WSW
critical areas
- Potential testing of locations in Rural Buffer
26
21
1 Commissioner Hamilton asked for definitions of conservation subdivisions and community
2 systems.
3 Leigh Anne King referred to the slide #37.
4
5 Slide #37
FMI
,V
A proposed A conservation
_ Im.9 coUrtes 1 conventional subdivision
of Rancall Arendt J site plan in New Bern. plan for the same site.
6 "
7 Cy Stober said community systems are decentralized wastewater systems and community
8 wells. He said that Orange County does not have any decentralized wastewater systems and
9 technology has come a long way. He said that it would be new ground, and Environmental Health
10 would have to be involved. He said a lot of them are state permitted and involved proprietary
11 technology.
12
13 Slide #38
■ l
- Focus on maximizing available land that could include
a mix of housing types and commercial/employment
areas
- Protect currently required areas (e.g. RPA)
- Will require municipal utility services to serve
development; community systems could be an option
- Identify locations within County's jurisdiction
r proximate to municipalities and outside of WSW
critical areas
- Potential testing of locations in Rural Buffer
14
15 Commissioner Portie-Ascott asked if this is the alternative that would impact the
16 diversification of the tax base.
17 Leigh Anne King said that could be quantified based on the square footage of non-
18 residential areas.
19 Cy Stober said yes, this would maximize EDDs throughout the county and fully filling those
20 with municipal partnership.
21
22
1 Slide #39
a
2 Southern Village
3
4 Slide #40
5
6
7 Slide #41
F am MnM M
For#2 (Expand Agricultural and Environmental
Protection), should the following be included?
Agricultural Preservation Board's plan work
Eno River and New Hope Landscape Plan for Wildlife
Habitat Connectivity(ecologically valuable areas)
Lands Legacy Program Priorities
[There are timing and effort implications to add in these
inputs into modeling.]
m
8
23
1 Leigh Anne King said they recommended that they look at those plans and especially
2 number 2. She said there is a level of preciseness that they can get to by working with other
3 groups that are working in these areas. She said it is possible to shift the process by getting more
4 detailed information to incorporate but they are not recommending that at this time because these
5 are hypothetical at this point. She said they can come back and look at the underlying data when
6 they are creating the preferred conservation growth framework. She said that she wanted to be
7 clear that they would not be fully incorporating every detail because there are timing issues.
8 Commissioner Richards said that if the final plan was in conflict with one of these plans,
9 she would want to understand that. She said that she understood that the detailed work would
10 not be done at the scenario level but would be done later.
11 Leigh Anne King said that it would be incorporated in the preferred framework.
12 Commissioner Richards said she is interested in where it might conflict.
13 Cy Stober said that can be one of the output tests by showing the level of conflict.
14 Leigh Anne King said they are going to try to avoid conflicts and make things realistic. She
15 said that is their focus.
16 Vice-Chair Greene said she would not want them to get too far ahead of the Agricultural
17 Preservation Board. She said they will hear Piedmont Food Processing Center later and Orange
18 County is largely about agricultural production. She said that in 2017 there were almost$37 million
19 of agricultural products sold in Orange County.
20 Commissioner Fowler said in terms of the connectivity plan a lot relies on the watershed
21 area and hopefully that would prevent too much conflict. She said that it would be nice to try to
22 avoid those.
23 Leigh Anne King said they want to start off with the best that they can so that they are
24 moving forward with something that can happen.
25
26 Slide #42
• To stay on schedule, will need any further BOCC
inputs by middle of May 2024.
27
28
29
24
1 Slide #43
• r • - r
2
3
4 Slide #44
Next Steps
Next Steps
• Phase 4 - Develop Plan (Summer 2024):
• Draft Plan Framework,Vision,and Goals
• Growth and Conservation Framework
• Land Use&Development Recommendations Report
• Preparation for Community Engagement Window#Z
5
6 Chair Bedford said she liked having the four alternatives to consider. She said that at one
7 point, she thought about removing the entire rural buffer but that would lead to changes she does
8 not want. She said she disagreed with the rural activity nodes having a lack of market but that it
9 could be water restrictions and the rural buffer that limit. She said that she does not want to have
10 an assumption but would like to find out what could be there, and what it looks like. She said
11 regarding the economic development zone in Efland, she wondered if the zoning or FLUM should
12 be changed there because the sewer was installed but not a lot more.
13 Cy Stober said that the presumption in scenario 4 is the utilization of existing utilities. He
14 said that the City of Mebane just put out a new RFP for a comprehensive land use plan. He said
15 that they have a future growth area, and it goes farther east than their current future growth area.
16 He said they have asked for their GIS file so that it is incorporated into this data. He said they do
17 not have any data or public discussion on what they intend to do with that area.
18 Leigh Anne King said they do not have any guidance to test what they might want to plan
19 for in the areas, but they can look at the current plan and see what makes sense.
20 Chair Bedford said that the Board of Commissioners were divided with the City of Mebane
21 about the area, and it seems there will be the need for more collaboration.
25
1 Cy Stober said that the adoption of a comprehensive land use plan is intended to drive
2 changes. He said that is usually how it plays out, and how he would prefer it as a planner.
3 Commissioner Portie-Ascott asked if the Buckhorn Road area would impact the tax base.
4 Cy Stober said yes. He said there has been rapid development in that area that has been
5 served by the city but regulated by the county. He said the alignment of 1-40 and 1-85 in the county
6 is remarkable. He said there is a north-south and east-west corridor and that is remarkable. He
7 said that you do not really see that on the eastern seaboard. He said that Buckhorn Road is highly
8 appealing to the development community. He said that there are also other areas that they have
9 already agreed upon with the City of Mebane. He said that there are no signs of interest slowing.
10 The Board and County Manager agreed for any feedback to be sent to the Clerk to the
11 Board's office by May 15, and the Clerk would send it to the Planning Director.
12
13 2. Presentation on Piedmont Food Processing Center Management Services Agreement
14 The Board received information regarding the County's management services agreement with the
15 Piedmont Food Processing Center (PFPC), the state of the shared kitchen spaces, and the food
16 business incubator services.
17
18 BACKGROUND: At its October 3, 2023 Business Meeting, the Orange County Board of
19 Commissioners approved a one-year contract renewal with the Piedmont Food Processing Center
20 to continue managing a Shared Use Kitchen Incubator in the County facility located at 500 Valley
21 Forge Road, Hillsborough, NC. In 2011, Orange County was one of four county government
22 partners that helped to establish the Piedmont Food and Agriculture Processing Center. The
23 Center has changed names (now Piedmont Food Processing Center), staff and leadership, and
24 scope of services in the past 13 years. The County owns and maintains the facility in which the
25 Piedmont Food Processing Center (PFPC), a North Carolina nonprofit corporation, operates
26 shared kitchen spaces and provides food business incubator services.
27
28 The County entered into the first management services agreement with PFPC in 2021. The
29 management services agreement approved in October 2023 did not modify any of the provisions
30 of the prior agreement. In follow-up to concerns raised by the Board of Commissioners regarding
31 the management structure, business classification, operations, benefits to Orange County
32 residents and other topics, County Cooperative Extension Director Jonathon Smith and
33 Community & Rural Development Extension Agent Mike Ortosky have since met regularly with
34 PFPC leadership to address ongoing concerns and to identify steps that can be taken to improve
35 operations and accountability between the nonprofit corporation PFPC and Orange County.
36
37 A presentation will be provided at the meeting with:
38 1. Clarification on the business classification of Piedmont Food Processing Center
39 2. Survey results from other Shared Incubator Kitchens operating in North Carolina
40 3. Suggestions for highlighting and enhancing Orange County-specific impacts
41 4. A proposal for instituting a future facility management contract that strengthens this public-
42 private partnership and includes measurable goals as well as expected outcomes that
43 benefit County farms and food businesses.
44
45 Jonathon Smith, the Cooperative Extension Director, introduced the item and made the
46 following presentation:
47
48
26
1 Slide #1
Update on Piedmont Food
Processing Center Management
Services Agreement
Orange County Board of County Commissioners
Work Session 4-30-24
ORANGE COUNTY PIEDMONT •
NORTH CAROLINA "�^•T
2
3
4 Slide #2
Introduction of Presenters
• Jonathon Smith,Director,Orange County Cooperative Extension
• Eric Hallman, Executive Director, Piedmont Food Processing Center
• Sue Ellsworth,Manager, Piedmont Food Processing Center
• James Watts,Board Chair, Piedmont Food Processing Center
• Mike Ortosky, Community&Rural Development Agent,Orange County
Cooperative Extension
ORANGE
COUNTY
5 Nf]RTH('�R[111NA
6
7 Slide #3
Goals for Tonight
• To clarify and improve the working relationship between Orange County
Government and Piedmont Food Processing Center(PFPC).
• To address BOCC concerns and to improve communication.
• To improve processes in order to better support the small business food
economy in Orange County.
PIEpMONT ORANGE
,�Y"� _.� COUNTY
8 1J(7RTH CARC11 INA
9
10
27
1 Slide #4
PFPC Historical Timeline (Where We Have Been and
Where We Are Now)
Piedmont Food Processing Center Time Line
PFAP
laun'heA with PFAP IRStevokes BOCC PFPC Contract
d County MOU recleveS 501{c)3 appr¢ves2 Ewplfes
IRS501(c]3 status yearconnacl
status wlth PFPC
PFAP
Otilcrally
opens PFAP new PFPC withdraws BOGC approrcs
management 541)c)3appncation 1 yedf COnlfaCt
fwith PFPC
7A IS enn2 12"d714 94217 enerso 7AM
2
3 Jonathon Smith said that the appropriate paperwork was not filed to maintain their
4 501(c)(3) status. He said that after new management took over, they chose to register as a non-
5 profit corporation with the NC Secretary of State, but do not have 501(c)(3) status and are not tax
6 exempt.
7
8 Slide #5
PIEUMDNT
Who is PFPC Reaching?
Business Ownership -Race Business Ownership -Gender
Non-White
12111 Whitel
Female
48%
Black
30%
9 Note:2023 Data
10
11
28
1 Slide #6
Client Type and Economic Impacts (2023)
Client Type
Pr
>$2.5 M in RetailValueCreated
Caterer
>150Jobs 14%
86 Businesses Incubated Packaged
Goods
' Food Truck
>400 Products Launched
23%
>300 Companies 6 National Brands
2
3
4 Slide #7
Insights from Shared Kitchen Incubator Survey
Who owns the facility in which this operation is housed?
10 responses
Owned by Management Company
•Owned by Cooperative
r
$J Owned by County Government
Owned by Regional Council of Govern._.
Owned by Nonprofit 501(c)(3)
•Owned by Community Col€ege
*Owned by University
Privately Owned
_ currently seeking facility:undetermined
T.be Owned by City Gayernment(City
of Sanford) ~
-b�
ORANGE
COUNTY
5 NOPTH C'AR01 I A
6
7
29
1 Slide #8
Insights from Shared Kitchen Incubator Survey
Who manages this incubator kitchen?
10 responses
Contracted Management Company(C-
corp,5-corp,LLC,...)
Cooperative
Non-profit 501(c)(3)
i
Cooperative Extension
Other County
Government
� Gov en[
Regional Council of Government
Community College
university
Privately Owned
ORANGE
COUNTY
2 NORTH CAROLINA
3
4 Slide #9
Insights from Shared Kitchen Incubator Survey
Types of Support Respondents Have Received or are
Currently Receiving from Governmental Partners
Do you receive any government support for your incubator kitchen? Grants
10 responses
County Government Funding from County Budget
•ves
No Facilities including maintenance and utility assistance
Initial funding from county endowment
Funding for equipment purchases
-, ARPA Funding used to help construct a facility.
Grants from outside agencieslnonprofts
ORANGE
COUNTY
5
6 Jonathon Smith said sustaining food incubators for the long-term is difficult. He said many
7 of the incubators they talked to are young.
8
9
30
1 Slide #10
Insights from Shared Kitchen Incubator Survey
Note: For
Since your incubator kitchen is located in a county or state-awned facility,do you pay rent? those paying
7 responses rent,
Community
•Yes Impacts was
�Na
stated as one
of the main
drivers of rate.
ORANGE
COUNTY
2 NORTH CAR01 INA
3
4 Slide #11
Insights from Shared Kitchen Incubator Survey
Note: While not all
Does this incubator kitchen serve one primary county or does it serve people/businesses from more users sell their
products solely in
than one county? Orange County,
10 responses their payment of
user fees subsidizes
•Serves One(1)County Only ongoing operations
•Serves Multiple Counties helping PFPC to
remain an Orange
r. County business
resource available
® to county residents.
ORANGE
COUNTY
5 NORTH CAR0LJNA
6
7
8
31
1 Slide #12
Estimated Ongoing Cost to County To Have PFPC. in a
County Facility
■ $120,000-140,000 per year{opportunity cost of not charging rent to PFPC}
Estimated$12-141sq ft(Pickell-Sprouse Realtors estimate)
• No Capital Improvement Projects have been scheduled for FY25 or FY26.
• Capital Improvement Projects Attributed to PFPC Operations Schedule from
FY27-FY30 are estimated at$153,173 (In 2021 dollars).All CIP projects are
subject to BOCC approval annually.
This number excludes regular facility rnaintenance projects such as roofing,HVAC,lighting
upgrades,and other facility improvements required to maintain the county property.
Note: PFPC covers all utilities. ORANGE
COUNTY
2 -NQK11L[:ASLHIMA-
3
4 Slide #13
Functional Goals For Moving Forward
• Move to a Facility Management Contact model whereby the County contracts
directly with Piedmont Food Processing Center to manage the facility.
• A five year Facility Management Contract is optimal for business planning and
operations.
ORANGE
f` COUNTY
5 NOR II I CIRVLINA
6 Jonathon Smith said that the current agreement is vague and more like a renter's contract.
7 He said there are not any deliverables for what PFPC is expected to give to Orange County. He
8 said that he would like the Board's feedback on changing the contract to meet Orange County's
9 needs.
10
11
32
1 Slide #14
Proposals for Improving Future Management Contracts ORANGECOUNTY
1. Provide discounted rates for Orange 3.Offer annual State of Food presentation to report
County residents and businesses to on impacts on food economy and demand that
use facility. PFPC is addressing.
2. Increase outreach efforts to
agriculture community. 4.Conduct outreach meetings with Durham Tech,
a. Improve user awareness of Carolina Farm Stewardship Association,Consumer
local farm products and Packaged Goods(CPG)Value-Added Courses.
encourage sourcing.
b. Offer 2-3 courses annually in 5.Increase outreach in community by supporting NC
cooperation with Cooperative Farm School,Ag Summit,Young Chef
competitions,and outreach to high
Extension for farmers to help
schools.
them better understand how to
access and use PFPC as a 6.Continue to work closely with area farmers
resource for value-added markets.
products.
7.Provide regular impact reports to Orange County
Government as defined by contract.
2
3
4 Slide #15
State and Federal Resources Available to Possibly Support ORANGE
PFPC Business Planning And Growth COUNTY
N(]NTI1 C:AFiCII INA
1. NO State Extension Food Business 5. Economic Development Partnership of North Carolina
Resources And Staff A. Can assist with raising funds for existing
a. Nick Fragedakis, Program Director business.
and Acidified Foods Process
Authority 6. Noah Ranells,NC FermLink Director,NC State Extension
b. Chris Pernell, Research Associate 7. NC State Departmentof Food,Bioprocessing and Nutrition
c. Allison Sain,Extension Associate Sciences Safety Programs
d. Ann Zielinski, Extension Associate
2. Tom White,Director,Economic A. Dr.Clinton Stevenson,Associate Professor
Development Partnership, NO State's B. Dr.Lynette Johnston,Assistant Professor and
Office of External Affairs,Partnerships Food Safety Extension Specialist
and Economic Development 8. NC State Department of Agricultural and Resource
3. NO Department Of Agriculture & Economics Business Development Resources and Staff
Consumer Services Food&Drug
9. NC A&T State University Urban&Community Food
Protection Division Complex(corning in 2025)
4. Small Business&Technology
Development Center
5
6
7
33
1 Slide #16
Thank you!
ORANGE PIEDMONT
NORTH CAROLINA � /.n,. 0-—
2
3 Commissioner Portie-Ascott asked if there are other management agreements with other
4 entities and if this recommended agreement is consistent with those.
5 Bonnie Hammersley said what is being recommended is to model a management
6 agreement similar to the agreement the county has for the Sportsplex. She said the county owns
7 the PFPC facility, just like how the county owns the Sportsplex.
8 Jonathon Smith said that there may be some aspects that are like rental agreements, but
9 there should be clear and defined goals. He said the areas of responsibility have been unclear
10 since the beginning. He said for example, some commissioners asked if the goal would be to start
11 fresh and define the expectations. He said that that they are a non-profit corporation and have
12 their own by-laws, like any business would have. He said that the county could clarify the
13 relationship and let them run the facility. He said that other folks could be removed if they are not
14 a stakeholder.
15 Commissioner Fowler said that the recommendations seem very responsive to previous
16 commissioner comments. She said that she understands the comments about needing outside
17 users. She said a small discount for Orange County residents would be beneficial so that Orange
18 County does have a benefit from it. She said she loved the concept, but she thought it was
19 important to have a more organized structure and find ways that both the county and PFPC could
20 benefit. She said it does not make sense for Durham County to have positions on the PFPC
21 board given that they do not have any other involvement.
22 Jonathon Smith said one of the things they have talked about with the County Manager's
23 department and they are also now doing food insecurity work. He said that Cooperative Extension
24 would be involved on behalf of the county.
25 Commissioner Hamilton thanked Jonathon Smith for his presentation. She said when
26 looking at the data, she would like more details about the incubators in other counties. She
27 wondered about some of the economic opportunities in those counties. She asked if this is
28 something that county government should be doing, similar to the Sportsplex. She said that the
29 county has limited resources and could use the maintenance funds for other uses. She said that
30 if there is a management contract, they would have to treat it similarly to the Sportsplex and see
31 if there are other management options. She asked if county government should be doing this.
32 Commissioner Portie-Ascott said she took a tour of the facility and met with one of the
33 business owners there who expressed their appreciation for PFPC. She said that over half of the
34 businesses there are minority-owned. She said there is also a lot of vacant commercial spaces
35 now that are not being utilized, and she would not want the county's facility to also sit vacant.
36 Vice-Chair Greene said she appreciated the work they do and she also appreciates the
37 presentation and the responses. She said in terms of investment, forgoing rent each year and
38 achieving more retail value, then it is very powerful economic development. She said she is not
34
1 sure why they would want someone else to operate the facility when they have strong leadership.
2 She said she looks forward to considering a draft of the five-year contract.
3 Commissioner Richards said it was helpful to know what other counties are doing with
4 incubators. She said she believed it was a helpful economic development tool. She said she was
5 pleased to see the partnership with Cooperative Extension. She said the return on investment
6 was amazing. She thanked the members of PFPC for their responsiveness to their questions and
7 comments. She said having a five-year contract provides some continuity of business so that
8 they can continue to do more extensive planning with Cooperative Extension and Economic
9 Development.
10 Chair Bedford asked if Article 46 sales tax is used for the capital needs of the facility.
11 Bonnie Hammersley said yes.
12 Chair Bedford said that is important. She said that even though she did not think tax
13 dollars should be used to support a for-profit business when it does not happen in other industries
14 but it was clear that she is the only one that thinks that way. She said that is why she volunteered
15 to be on the board and help ensure their success. She said that many of the incubators are newer
16 and are based on the work PFPC has done. She said that it may be better to use the contract to
17 benefit Orange County residents, rather than having a majority of PFPC members to be from
18 Orange County. She said that because it is a private company, the county does not really have
19 a say-so on the board positions.
20 Commissioner Hamilton asked why other counties did not participate in the PFPC.
21 Bonnie Hammersley said initially it was thought to make the facility regional to attract
22 grants, and that there would be funding from other counties. She said she asked those counties
23 in 2015, and they declined.
24 Jonathon Smith asked Mike Ortosky, an Orange County Extension Agent for Community
25 and Rural Development, to provide more information.
26 Mike Ortosky said that in a private business, the board is there to inform the business. He
27 said these are remnants from that interlocal agreement. He said if it is going to be clarified, this
28 is the perfect time to clean up the board membership for the benefit of the company.
29 Vice-Chair Greene said she agreed. She said that when she was on the board, there
30 were several members from Durham County who were strong members.
31 Chair Bedford said she supported Cooperative Extension being the manager of the
32 contract.
33 Bonnie Hammersley said that is a management decision and will be discussed if
34 supported by the Board.
35 Chair Bedford said that the PFPC board is meeting regularly and that they completed the
36 evaluation of the executive director. She said that the board's previous lack of activity was a real
37 concern to her.
38 Commissioner Richards asked how long it would take to draft a management contract.
39 Chair Bedford said one thought she had was to give them a 6-month extension if
40 necessary while the contract was being developed.
41 Bonnie Hammersley said that she thought an initial draft could be brought back in
42 September. She said the Finance department can do that and they do not need to hire anyone to
43 look at those items. She said it could be an addendum that does not tie anyone's hands.
44 Commissioner Richards said it could take a while, so she liked the idea of an extension
45 giving everyone a chance to review.
46 Chair Bedford asked if there is a law about when a contract has to go to bid.
47 John Roberts said not in this type of situation.
48 Commissioner Hamilton said it would be helpful to know about the other counties and what
49 they are subsidizing.
50 Jonathon Smith said they could research that information.
35
1 Chair Bedford said that Sue Ellsworth, Manager of PFPC, had an online class of how to
2 start a food business.
3 Mike Ortosky said he agreed and that the PFPC staff are providing a lot of information and
4 value to other incubators. He said that he is excited that extension is involved, because they can
5 provide a lot of value to the vendors.
6 Eric Hallman, Executive Director of PFPC, thanked Jonathon Smith for working with
7 PFPC.
8 Sue Ellsworth thanked the Board members who were able to visit PFPC. She said she is
9 excited about their work with Cooperative Extension.
10 James Watts, Chair of the PFPC Advisory Board, thanked the Board of Commissioners.
11
12 3. Advisory Board on Aging —Appointments Discussion
13 The Board discussed appointments to the Advisory Board on Aging.
14
15 BACKGROUND: The Advisory Board on Aging suggests policy and makes recommendations to
16 the Board of Commissioners and the Department on Aging while acting as the liaison between
17 older adults of the County and County government. It is charged with promoting needed services,
18 programs, and funding that impacts older residents.
19
20 The Board of County Commissioners appoints all twelve (12) members.
21
22 The following individuals are recommended for Board consideration:
23
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Dr. Jeff Charles Chapel Hill Town Second Full Term 06/30/2027
Limits
Ann Bradford Carrboro Town Limits First Full Term 06/30/2027
(reappointment)
Sandy Walker At-Large Second Full Term 06/30/2027
Jonathan Wilner At-Large Partial Term 06/30/2025
Shahnaz GiGi At-Large Partial Term 06/30/2025
Rashdi
24
25 If the individuals listed above are appointed, no vacancies remain.
26
27 Tara May introduced the item.
28 The Board agreed by consensus on the recommended applicants.
29
30 4. Arts Commission —Appointment Discussion
31 The Board discussed an appointment to the Arts Commission.
32
33 BACKGROUND: The Arts Commission recommends strategies to promote the artistic and
34 cultural growth of Orange County, advises the Board of Commissioners on matters involving the
35 arts, and acts as the granting panel for funding programs available to individual artists and non-
36 profit groups sponsoring arts projects in Orange County.
37
38 The Board of County Commissioners appoints all fifteen (15) At-Large members.
39
36
1 The following individual is recommended for Board consideration:
2
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Alexa Velez At-Large First Full Term 03/31/2027
3
4 If the individual listed above is appointed, no vacancies remain.
5
6 Tara May introduced the item.
7 The Board agreed by consensus on the recommended applicant.
8
9 5. Board of Health —Appointments Discussion
10 The Board discussed appointments to the Board of Health.
11
12 BACKGROUND: The Board of Health makes policy and is charged with protecting and promoting
13 public health in Orange County.
14
15 The Board of County Commissioners appoints all eleven (11) members with representation from
16 specific health-related professions and the general public.
17
18 The following individuals are recommended for Board consideration:
19
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Keith Bagby At-Large Third Full Term 06/30/2027
BOCC Appointee
Dr. Bruce Optometrist Third Full Term 06/30/2027
Baldwin
Dr. Alison At-Large Second Full Term 06/30/2027
Stuebe BOCC Appointee
Tony Whitaker Professional En ineer Second Full Term 06/30/2027
20
21 If the individuals listed above are appointed, no vacancies remain.
22
23 Tara May introduced the item.
24 The Board agreed by consensus on the recommended applicants.
25
26 6. Carrboro Northern Transition Area Advisory Committee -Appointment Discussion
27 The Board discussed an appointment to the Carrboro Northern Transition Area Advisory
28 Committee.
29
30 BACKGROUND: The Carrboro Northern Transition Area Advisory Committee will review zoning
31 amendment requests, special/conditional use permit applications for developments within the
32 Northern Transition Area of Carrboro; make recommendations to the Carrboro Board of
33 Adjustment or Carrboro Town Council; inventory areas of cultural, archaeological, historical
34 significance; areas of open space, rural character, scenic qualities, biological values; areas of
35 agricultural uses; and make recommendations based on the above studies for additional policies,
37
1 goals, etc. that will preserve and enhance the special character of this area, and relate to its
2 growth.
3
4 The Board of County Commissioners appoints three (3) members representing the Northern
5 Transition Area.
6
7 The following individual is recommended for Board consideration:
8
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Anahid Vrana Northern Transition Fourth Full Term 02/28/2027
Area
BOCC Appointee)
9
10 If the position listed above is filled, no vacancies remain.
11
12 Tara May introduced the item. She said that Carrboro's advisory board policy allows for
13 exceptions to term limits due to lack of applicants or to increase diversity. She said in this case,
14 it is because of a lack of applicants.
15 The Board agreed by consensus on the recommended applicant.
16
17 7. Orange County Housing Authority Board —Appointments Discussion
18 The Board discussed appointments to the Orange County Housing Authority Board.
19
20 BACKGROUND: The goal of the Orange County Housing Authority Board is to provide decent,
21 safe, and sanitary housing for the low- and moderate-income families in the County. Due to the
22 nature of its work, the Housing Authority Board does not make recommendations for
23 appointments.
24
25 The Board of County Commissioners appoints all seven (7) members.
26
27 The following terms of current members need corrections:
28
NAME POSITION TYPE OF CORRECT
DESCRIPTION APPOINTMENT EXPIRATION
TERM DATE
Jana E. At-Large First Full Term 06/30/2027
Murdock-
Doherty
Jenn Sykes At-Large First Full Term 06/30/2027
29
30 The following individuals and positions are presented for Board consideration:
31
38
1
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Eva Weatherly- At-Large First Full Term 06/30/2029
Rosner
BOCC At-Large First Full Term 06/30/2029
Appointment
BOCC At-Large First Full Term 06/30/2029
Appointment
2
3 If the positions listed above are filled, no vacancies remain.
4
5 Tara May introduced the item.
6 The Board agreed by consensus to correct the term limits for Jana E. Murdock-Doherty
7 and Jenn Sykes.
8 The Board agreed by consensus to appoint Eva Weatherly-Rosner to an At-Large
9 appointment.
10 Chair Bedford said one applicant resided in Alamance County and asked why they were
11 able to apply.
12 Tara May said it was because the applicant was a participant in a program. She said she
13 would double check the rules.
14 Chair Bedford suggested Othlone McCalla and Victoria Hudson for the remaining At-Large
15 positions.
16 The Board agreed by consensus to appoint Othlone McCalla and Victoria Hudson to the
17 two At-Large positions.
18
19 8. Orange County Parks and Recreation Council —Appointment Discussion
20 The Board discussed an appointment to the Orange County Parks and Recreation Council.
21
22 BACKGROUND: The Orange County Parks and Recreation Council consults with and advises
23 the Department of Environment, Agriculture, Parks and Recreation, and the Board of County
24 Commissioners on matters affecting parks planning, development and operation; recreation
25 facilities, policies and programs; and public trails and open space.
26
27 The Board of County Commissioners appoints all twelve (12) members with representatives from
28 each of the County's townships plus its municipalities, as well as two (2) non-voting youth
29 delegates.
30
31 The following individual is recommended for Board consideration:
32
NAME POSITION DESCRIPTION TYPE OF EXPIRATION
APPOINTMENT DATE
TERM
Allen Parker Cheeks Township First Full Term 03/31/2027
33
34 If the individual listed above is appointed, the following vacancy remains:
35
39
1
POSITION EXPIRATION VACANCY INFORMATION
DESIGNATION DATE
Little River 03/31/2026 Vacant since 08/18/2023
Township
2
3 Tara May introduced the item.
4 The Board agreed by consensus on the recommended applicant.
5
6 Closed Session
7 A motion was made by Commissioner Fowler and seconded by Commissioner Hamilton, to
8 enter in to closed session at 9:25 p.m. for the purposes listed below:
9
10 "To consult with an attorney employed or retained by the public body in order to preserve the
11 attorney client privilege between the attorney and the public body regarding the national
12 prescription opiate litigation, 1:17-MD-2804, and Thompson v. Orange County," NCGS § 143-
13 318.11(a)(3).
14
15 VOTE: UNANIMOUS
16
17 RECONVENE INTO REGULAR SESSION
18
19 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to
20 reconvene into regular session at 9:53 p.m.
21
22 VOTE: UNANIMOUS
23
24 Adjournment
25
26 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to
27 adjourn the meeting at 9:53 p.m.
28
29 VOTE: UNANIMOUS
30
31
32 Jamezetta Bedford, Chair
33
34
35 Laura Jensen
36 Clerk to the Board
37
38 Submitted for approval by Laura Jensen, Clerk to the Board.
Attachment 3
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 BUSINESS MEETING
5 May 7, 2024
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 7,
9 2024, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, and Commissioners Amy
12 Fowler, Jean Hamilton, Earl McKee, and Phyllis Portie-Ascott
13 COUNTY COMMISSIONERS ABSENT: Vice-Chair Sally Greene and Commissioner Anna
14 Richards.
15 COUNTY ATTORNEYS PRESENT: John Roberts
16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
18 appropriately below)
19
20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present,
21 except Vice-Chair Greene and Commissioner Richards. Chair Bedford said that Vice-Chair
22 Greene and Commissioner Richards would not be present.
23
24 1. Additions or Changes to the Agenda
25
26 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton to
27 approve an amendment to the agenda adding an additional case to the closed session.
28
29 VOTE: UNANIMOUS
30
31 Chair Bedford dispensed with reading the public charge:
32
33 The Board of Commissioners pledges its respect to all present. The Board asks those
34 attending this meeting to conduct themselves in a respectful, courteous manner toward each
35 other, county staff and the commissioners.At any time should a member of the Board or the public
36 fail to observe this charge, the Chair will take steps to restore order and decorum. Should it
37 become impossible to restore order and continue the meeting, the Chair will recess the meeting
38 until such time that a genuine commitment to this public charge is observed. The BOCC asks
39 that all electronic devices such as cell phones, pagers, and computers should please be turned
40 off or set to silent/vibrate. Please be kind to everyone.
41
42 2. Public Comments (Limited to One Hour)
43 a. Matters not on the Printed Agenda
44 Colin Wahl said he is the general manager of UNC Hockey and wants to talk to them about
45 the practice and games times at the Sportsplex for next year. He said in the last couple of years
46 they were given preferred ice time, but next year, they have been told they will be given game
47 times that may start at 10:00 pm or later. He said this will have a negative impact on the team,
48 including lost ticket sales and preventing top teams from traveling here to play and compete. He
49 asked that the commissioners intercede and discuss the impact of the late game starts with RFP.
50 Craig Carter said he is concerned because a 90-year-old resident was sent a certified
51 letter from the tax office and was required to pay back$7,000 to the county because her farm was
2
1 declassified. He said he is unhappy with the way the situation was handled and said that
2 Commissioner McKee himself has farmed the property and so he is unsure why her property is
3 no longer considered a farm. He said that the county needs to repay her and have common
4 courteousness to a 90-year-old person.
5 Nichole Palombo said she is the in-house scorekeeper for UNC Hockey. She said having
6 UNC Hockey games during the day is beneficial for the Sportsplex because it helps with
7 concession sales. She said the games are attended by many Orange County residents and
8 families and pushing the games back to later hours will limit attendance and will prevent children
9 from being able to attend.
10 Michael Vaglia said he is the captain of the UNC Ice Hockey team. He said requiring home
11 games to be played after 10:00 pm would have a negative impact on the program. He said the
12 players' families and fans would not be able to attend.
13 Tom Deis said the proposed decision to restrict UNC Ice Hockey ice time will limit
14 attendance at those games. He said the Commissioners should discuss the impact.
15 Keith Richotte said he and his eight-year-old son enjoy attending UNC Hockey games and
16 would not be able to do so if home game times move to after 10:00 pm. He said having earlier
17 game times is to the greatest benefit of the whole community.
18 Sophie Suberman said the Opioid Settlement Funds provided to Grow Your World have
19 filled all of the positions. She said that there are 64 people on the waitlist and 90 of the entire total
20 are from CHCCS. She said if they were able to provide training to all of those people, they could
21 reach 44,000 youth a month. She said the funding is fabulous. She said it was very cool to hear
22 about the Hogs and the access to mentors is what keeps kids away from the higher risk behaviors.
23 She said Boomerang had to close their afterschool program because they were not meeting their
24 minimum attendance. She said that when programs are removed from teens, they have an idle
25 mind and those are not.
26 Soteria Shepperson said the funding provided by the county, helped them hire 15 people,
27 including 7 young people, and 3 people of Burmese descent. She encouraged Commissioners to
28 attend the art exhibit at Eno Arts Mill.
29 Florian Zajic said he is a player with UNC Hockey, and it fills him and other players with
30 joy to give back and inspire children to play hockey, and that is dependent on having reasonable
31 game times for the program.
32 Rebekah Bollinger said she is a big fan of UNC Hockey. She said reasonable ice times
33 will further the community activity and the regular games serve as a rallying point to the local
34 community. She said her favorite is the 20 or so marketing interns that the hockey team hired.
35 She said that she found great joy and business growth by participating in the internship. She said
36 the local economy is boosted by having normal rink times. She said the most important point is
37 the youth inspiration that is provided when they can attend the games at a normal time.
38
39 b. Matters on the Printed Agenda
40 (These matters will be considered when the Board addresses that item on the agenda below.)
41
42 3. Announcements, Petitions and Comments by Board Members
43 Commissioner Fowler said since the last meeting, she listened to the DCHC MPO
44 meeting, which focused strategies for easing congestion and improving access for bike/ped and
45 public transit. She said she attended the Board of Health meeting on April 24th and heard the
46 details from the first Access to Care Committee meeting, which included setting actions items like
47 continuing to improve outreach for Medicaid expansion and continuing their photo voice project.
48 She said the Health Director also gave an update on the Opioid Settlement Expenditures, and the
49 Harm Reduction Coordinator will soon be hired to help direct the allocation. She said on April 27th
50 she participated in the Senior Games and thanked the Department on Aging for all of their work
51 planning that event. She said she also attended the second half of the Opioid Settlement meeting
3
1 that same day and heard a panel discussion and rotated stations to discuss ways to improve
2 methods of addressing the opioid crisis, and the biggest gap seemed to be in the prevention
3 category. She said she attended the SWAG meeting on April 29t" and received an update on the
4 path to zero waste. She said a Fair Oaks community member presented their pilot community
5 composting project and discussion followed on how to scale that up to the county level. She said
6 she also attended the Board of Health Behavioral Health Subcommittee meeting last night where
7 they discussed substance use, suicide prevention, and general mental health prevention and
8 ways to work on that over the next four years as well as making sure the work is equitable.
9 Commissioner Portie-Ascott said she attended the Orange High School Spring Student
10 Art Showcase and Reception and met some of the students there. She said she was excited to
11 see their work. She said she attended the NCACC District 9 meeting. She said it was obvious
12 hearing challenges and successes from the other participating counties that they are all struggling
13 with the same things. In alignment with the Strategic Plan goal of Housing for All, Commissioner
14 Portie-Ascott presented a petition to direct staff to investigate and report back on Orange County's
15 ability to partner and leverage down payment assistance and closing cost programs, like that the
16 US Department of Commerce, in order to afford Orange County employees the opportunity to live
17 where they work.
18 Chair Bedford said on Friday, there is a Be Well community wellness event at DSS in
19 Hillsborough from 10:00 am-2:00 pm. She said there is a Shed-a-Thon behind the Home Depot
20 in Hillsborough on May 11t" and another one at the park and ride lot on Eubanks Rd. on May 18t".
21 She said both events provide the opportunity to have confidential documents shredded. She said
22 the Orange County Partnership to End Homelessness needs volunteers to review and score
23 applications for funding on the Project Review Committee. She said this is a time limited
24 commitment and applications are needed by May 22nd. She said there is a Summer Music Series
25 at the Seymour Center this summer and encouraged people to attend. She said there is a dinner
26 and documentary screening at the Seymour Center on May 30t"
27 Commissioner McKee said he previously petitioned staff to work on options to close donut
28 holes for broadband service across the county. He asked staff to also bring an update on issues
29 being faced with broadband in the southern part of the county related to hitting rock and DOT and
30 traffic control requirements, and possible solutions.
31 Commissioner Hamilton said on May 1st she attended the Central Pines Executive Board
32 meeting. She said Central Pines is moving forward with a budget and focusing on recruiting and
33 retaining good people and wants to increase their capacity to help counties get grants. She said
34 on May 2nd she attended the Alliance Health board meeting and highlighted that Tailored Plan is
35 going live on July 1st, which is a program designed for people who need help to address serious
36 mental illness, substance use disorder, intellectual and developmental disability, or traumatic
37 brain injury and may be eligible for Medicaid or are uninsured. She said the Tailored Plans will
38 cover both mental health services and physical health services and prescriptions. She
39 encouraged anyone who is eligible to contact Alliance Health. Commissioner Hamilton said on
40 May 41" she attended the House Us Now March, which was an important reminder about the
41 housing needs in this community, especially for people with low income.
42
43 4. Proclamations/ Resolutions/ Special Presentations
44 a. Older Americans Month Proclamation
45 The Board approved a proclamation joining Federal and State governments in designating the
46 month of May 2024 as Older Americans Month and a time to honor older adults for their
47 contributions to the community.
48
49 BACKGROUND: May is Older Americans Month, a tradition dating back to 1963. For many years
50 the Orange County Board of Commissioners has issued a proclamation for Older Americans
51 Month. This year's national theme is Powered by Connection. It focuses on the profound impact
4
1 that meaningful connections have on the well-being and health of older adults — a relationship
2 underscored by the US Surgeon General's Advisory on the Healing Effects of Social Connection
3 and Community and recent report on "Our Epidemic of Loneliness and Isolation" in the US. It is
4 not just about having someone to chat with. It is about the transformative potential of community
5 engagement in enhancing mental, physical and emotional well-being. By recognizing and
6 nurturing the role that connectedness plays, everyone can mitigate issues like loneliness,
7 ultimately promoting healthy aging for everyone.
8
9 As everyone looks at aging through the Powered by Connection theme, it provides opportunities
10 to:
11 • Spread the word about mental, physical and emotional benefits of social connection and
12 provides an opportunity to encourage friends and family to explore the opportunities that
13 are available at the Seymour and Passmore Centers.
14 • Promote opportunities to engage in local cultural, recreational and educational
15 opportunities.
16 • Connect older adults with local services, such as the Department on Aging, that can help
17 them overcome obstacles to meaningful relationships and access to support systems that
18 support aging well in community.
19 • Benefit from making more connections, engaging in community and by giving back
20 through volunteerism. Volunteerism and community engagement is vital for the future in
21 meeting the growing needs of the older adult community. Communities find strength in
22 people — and people find strength in their communities.
23 • Form relationships. If anything was learned during the pandemic, it was that social
24 isolation is deadly. An essential ingredient of aging well is being socially engaged and
25 having relationships enhances quality of life. Investing time with friends, family and
26 community is good for yourself and those around you.
27
28 In the community, older adults are a key source of strength. Through their experiences,
29 successes, and difficulties, older individuals have built resilience that helps them to face new
30 challenges. When communities tap into this, they become stronger too. Ensuring that older adults
31 remain involved and included in their communities for as long as possible benefits everyone.
32 Today, aging is about eliminating outdated perceptions and redefining the way you want to age.
33
34 President Lyndon B. Johnson signed the Older Americans Act into law in July 1965. Since that
35 time, the Act has provided a nationwide aging services network and funding that helps older adults
36 live with dignity in the communities of their choice for as long as possible. These services include
37 senior centers, daily lunch programs, caregiver support, community-based assistance, preventive
38 health services, elder abuse prevention, and much more.
39
40 While the Department on Aging offers outstanding programs and services to older adults year-
41 round, Older Americans Month offers an opportunity to emphasize how older adults can access
42 the home- and community-based services they need to live independently in their communities.
43
44 It is also an occasion to highlight how the community is involved in implementing the 2022-27
45 Master Aging Plan and the continuing efforts to develop Orange County as an Age Friendly
46 Community.
47 Today there are over 34,000 Orange County residents who are 60+, and of that group, over 2,000
48 are age 85+. As large numbers of baby boomers reach retirement age, it is the goal to keep them
49 physically and socially active through their 80s and beyond. Lifelong participation in community,
50 social, creative and physical activities have proven health benefits, including retaining mobility,
5
1 muscle mass and cognitive abilities. Older adults are not the only ones who benefit from their
2 engagement in community life. Studies show their interactions with family, friends, and neighbors
3 across generations enrich the lives of everyone involved.
4
5 Everyone should celebrate aging and the journey!
6
7 Ann Bradford said she is the Vice-Chair of the Advisory Board on Aging and thanked the
8 commissioners for her appointment and for all of the decisions they make to the benefit of older
9 Orange County adults. She said the theme is Powered by Connection and highlighted its
10 importance.
11 Janice Tyler said there will be a Death Expo at the Seymour Center on May 8th from noon-
12 3:00 pm and vendors will be present to provide information on end-of-life resources and supports.
13 She said there will be a Health and Wellness Fair on May 15th at the Passmore Center from 9:00
14 am — 1:00 pm. She said they also have two shredding events coming up as well on May 29th and
15 the Passmore Center and May 30th and the Seymour Center. She encouraged the Board to attend
16 the first of the Summer Music Series this Thursday. Lastly, she said this is the one-year
17 anniversary of the Aging Well Together Radio Show and all of the radio shows have been turned
18 into podcasts and are available on the county's website.
19
20 Commissioner Hamilton read the following proclamation:
21
22 ORANGE COUNTY BOARD OF COMMISSIONERS
23 PROCLAMATION
24 OLDER AMERICANS MONTH — MAY 2024
25 Theme — "Powered by Connection"
26
27 Whereas, May is Older Americans Month, a time for us to recognize and honor the 34,000+
28 Orange County older adults and their immense influence on every facet of our daily lives; and
29
30 Whereas, through their wealth of life experience and wisdom, older adults guide our younger
31 generations and carry forward abundant cultural and historical knowledge; and
32
33 Whereas, our older adults improve our communities through intergenerational relationships,
34 community service, civic engagement, and many other activities; and
35
36 Whereas, Orange County benefits when people of all ages, abilities, and backgrounds have the
37 opportunity to participate and live independently; and
38
39 Whereas, Orange County must ensure that our older adults have the resources and support
40 needed to stay involved in their communities — reflecting our commitment to inclusivity and
41 connectedness;
42
43 Now, Therefore, we, the Orange County Board of Commissioners, do hereby proclaim May 2024
44 as Older Americans Month, with this year's theme, "Powered by Connection", emphasizing the
45 profound impact of meaningful interactions and social connection on the well-being and health of
46 older adults in our community; and we call upon all residents to join us in recognizing the
47 contributions of older adults and promoting programs and activities that foster connection,
48 inclusion, and support of older adults.
49
50 The 7th day of May, 2024.
51
6
1
2 Jamezetta Bedford, Chair
3 Orange County Board of
4 Commissioners
5
6 A motion was made by Commissioner Hamilton, seconded by Commissioner McKee, to
7 approve the proclamation designating May 2024 as Older Americans Month and authorize the
8 Chair to sign the proclamation.
9
10 VOTE: UNANIMOUS
11
12 b. Presentation of Manager's Recommended Fiscal Year 2024-25 Annual Operating Budget
13 The Board received a presentation on the Manager's Recommended FY 2024-25 Annual
14 Operating Budget.
15
16 BACKGROUND: Each year in the month of May, the County Manager presents the Board of
17 County Commissioners with a recommended spending plan for the next fiscal year. During the
18 meeting, the Manager provides a brief presentation of the Recommended FY 2024-25 Annual
19 Operating Budget.
20
21 The Board of County Commissioners will conduct two Public Hearings - the first at 7:00 p.m. on
22 Tuesday, May 14, 2024, and the second on Thursday, May 30, 2024 at 7:00 pm. In addition, the
23 Board has scheduled the following Budget Work Sessions:
24
25 • May 16, 2024 - Budget Work Session with Chapel Hill-Carrboro City Schools, Orange
26 County Schools, Durham Tech Community College and Outside Agencies.
27
28 • May 23, 2024 - Budget Work Session with Fire Districts and County Departments within
29 the following Functional Leadership Teams: Public Safety (Courts, Criminal Justice
30 Resource Department, Emergency Services and the Sheriff's Office); Human Services
31 (Child Support, Department of Social Services, Department of Aging, Health, Housing
32 Department, Equity and Inclusion, Library Services and Alliance Health).
33
34 May 28, 2024 - Budget Work Session with County Departments within the following
35 Functional Leadership Teams: Support Services (Asset Management Services,
36 Community Relations, Finance and Administrative Services, Human Resources and
37 Information Technology); General Government (Board of County Commissioners, Board
38 of Elections, County Attorney, County Manager, Register of Deeds and Tax
39 Administration); Community Services (Animal Services, Cooperative Extension,
40 Department of Environmental, Agriculture, Parks and Recreation, Economic
41 Development, Orange Public Transportation, Fleet Services, Planning and Inspections,
42 Solid Waste and Sportsplex) including Non-Departmental items.
43
44 • June 6, 2024 - Budget Work Session for Board to review budget amendments and finalize
45 decisions (Resolution of Intent to Adopt)on the FY 2024-25 Annual Operating Budget and
46 the FY 2024-2034 Capital Investment Plan.
47
48 • June 18, 2024 - Business Meeting for the Adoption of the FY 2024-25 Annual Operating
49 Budget and the FY 2024-2034 Capital Investment Plan.
50
7
1 All meetings start at 7:00 p.m.
2
3 Bonnie Hammersley made the following presentation:
4
5 Slide #1
ORANGE COUNTY
NORTH CAROLINA
FY2024-25
COUNTY MANAGER
RECOMMENDED BUDGET
May 7, 2024
BOCC Business Meeting
6
7
8 Slide #2
FY2024-25 RECOMMENDED BUDGET
BUDGET PRIORITIES
•Minimize Tax Rate Increase
•Fund K-12 Continuation
•Retain County Workforce
• Sustain and Improve Service Levels
•Preserve Financial Stability
ORANGE COUNTY
NORTH CARULINA
9
10
11
12 Slide #3
8
FY2024-25 RECOMMENDED BUDGET
Historical General Fund Revenues and Expenditures
$20o.a S2TB.4
;284.4 52T1,9 •0
525fi.8 7
$250.0 ;23@. 3
;2z2.a
$200.0
$15D.p ■Revenues
IEx pen dbres
61 p0.0
$50..0
$0.0
FY 2018- FY 2019- FY 2020- FY 2021- FY 2022- FY M3-
19 20 21 22 23 24 Proj.
ORANGE COUNTY
NORTH i:AROLINA
1
2 Bonnie Hammersley said the county is currently seeing a 2% increase in revenues and a
3 5% increase in expenditures.
4
5 Slide #4
FY2024-25 RECOMMENDED NDE' D BUDGET
REVENUES
Licenses and P.mrts
Mncd.n _
r,PQh kppmpmt.d Fund Raknu
■Property Taxes
■Sales Tax
T—F.. ■Licenses and Permrts
a3A
■Mlstellane8us
■Appropriated Fund Balance
■Charges For Services
■Intergovernmental
■Transfers
ORANGE COUNTY
NORTH CAROLINA
6
7
8
9
9
1 Slide #5
FY2024-25 RECOMMENDED BUDGET
Revenue Projections
Property Tax Projections
Property Tax Growth 2.45% = $5.3 Million
Recommended Property Tax increase:
$0.0281 -balance budget = $fi.5M
Current Tax Rate = $0.8353 per$100 valuation
Recommended Tax Rate - $0.8634 per$100 valuation
ORANGE COUNTY
NORTH CAROLLNA
2
3
4 Slide #6
FY2024-25 RECOMMENDED BUDGET
Revenue Projections
Sales Tax Projections
Sales Tax has slowed to pre-amid levels of single digit percentage
increases:
- Paint of Delivery -411/o
- Per Capita-3%
Projected Increase = $1.6M
State Hold Harmless
Anticipated reduction = ($2.2M)
Solid Waste Pee
Rate Reduction $142 to $138
ORANGE COUNTY
NORTH CAIZOLLNA
5
6 Bonnie Hammersley said there has been a significant decrease in sales tax growth. For
7 comparison, she said last year's increase was$8.1 million and this year it is$1.6 million. She said
8 this is also the first time she has recommended different percentage increases for Point of Delivery
9 and Per Capita. She also noted that this is the first time there has been a gap between sales tax
10 and the Medicaid rate, resulting in a $2.2 million loss.
10
1 Slide #7
FY2024-25 RECOMMENDED BUDGET
EXPENDITURES
Gkn"a1C-nerr*r#M 8upp t5"vloa Gommunht Sorvlors
4.3% 6.4% 5.6%
Tranaters to Other ■General Govem melt
ftfts
1.W3A
TraneferforCounty -Support Services
51r41cr
a_z°,t, ■Community Sewlces
■Human Services
■Public Safety
Durham
Tr r_h
�arar,9r! -Education
Cam pusl
■Durham Tech(Orange
Campus)
■Transrer for School Debt
Service
■Transfer for CDunly Debt
Service
■Transrers to Other Funds
ORANGE COUNTY
NORTH C.AROLINA
2
3
4 Slide #8
FY2024-25 RECOMMENDED BUDGET
Expenditure Projections
Education
• L=ducation Continuation Funding
Personnel Impacts
Wage Adjustment Compensation
Increase of Employer Health Insurance Contribution
Increase of Employer Retirement Contribution Rate
Increase living Wage
ORANGE COUNTY
NOHrH CAROUNA
5
6
7
11
I Slide #9
FY2024-25 RECOMMENDED BUDGET
Expenditure Projections
Operating Impacts
Inflationary Increases
Employee Retention
Fund new Southern Branch Library
Reduce Department operating appropriations to historical spend rates
Reduce Travel and Training to historical spend rates
No net new positions
ORANGE COUNTY
NORTH CAROLLNA
2
3
4 Slide #10
FY2024-25 ",COMMENDED BUDGET Tr
% Change in Rate of Inflation
CPI Inflation by Selected Category
Izda14
10,00%
UMW
6m%
4A%.
2.m% —
0 aax
oao _ _ _ _ nix
—Al h— --Food —Skh,
ORANGE COUNTY
NORTH CAROUNA
5
6
7
8
9
10
12
1 Slide #11
FY2024-25 RECOMMENDED BUDGET
K-12 EDUCATION
Chapel Hill FY 2023-24 _EXpanRi011 Manager Recommended
Carrbern City Current ContinU=jOn
Current Expense $60,158,538 $65,609,988 $67,914,989 563,124,90E $2,966,368
Per-Pupil $5,346 $509 $610% $5,666 $320
Special District
Tax-1 $0.198 $0.199 $0.199 S0.198 $0
Current Expense $42,784,038 $44,542,182 $47,647,292 544,965,37E $2,181,338
Per-Pupil $5,346 $5,613 $6,004 $5,666 $320
1-An Increase In the Special Dislrke Fax for CHCCS Is not recommended
ORANGE COUNTY
NOKrH CAROLINA
2
3
4 Slide #12
FY2024-25 RECOMMENDED BUDGET
EDUCATION
urrent Expense $99,353,181 $93,578,784 $102,942,57 $108,090,282 20.97/
ealth and Safety $3,629,5 $3,738,485 $3,888,0 $4,004,666 10.33°f
ital Pa -Go $0 $1 200 ow $2 700 000 $31060 ow l0i}-00"•n
al K-12
undin $116,721,034 $120,324,6201 $130,852,73 I $134,347,15 15,10/
otal GF Reven $238,794,1 $255,500,6911 $272,505,524 $287,425,794 20.371
Enrollment 2046 19(in 19,256 19,077 -6.760
er Pupil Funding $4 6 $4,808 $5,3 $5 6 29.75of
1—Unexpended Capital Balance$MM
ORANGE COUNTY
NoKrH CAROLINA
5
6 Bonnie Hammersley said this budget does not meet the typical target of 48.1% of general
7 fund revenues allocated to schools. She said slide #12 provides some context for why that is the
8 case with this recommended budget.
9
13
1 Slide #13
FY2024-25 RECOMMENDED BUDGET
EDUCATION
rVurham Technical FY202-3-24t
Community College Base Request Manager Increase
Budget Recommend
Current Expenses S 900,346 S 1,157,M0 S 945,363 $ 45,017
Capital Outlay S 75,OW S 100,000 S 75,000 S
Innovation Hub* S 20,000 S 20,000 $ 20,000 S -
Back to Work Initiative* $ 100,000 $ 100,000 $ 100,1)00 $ -
Durham Tech Promise* S 200,000 S 200,000 S 20,000 $
Small Business Center
Coordinator* S 70,OOD S 7(,O1W S 70,000 $ -
Apprcnticeship
Coordinator* $ 9,249 $ 9,755 S 8,755 $ 506
Funded in Arbfcle 46,outside of the General farad
ORANGE COUNTY
[NORTH C:.AMLLMA
2
3
4 Slide #14
FY'2024-25 RECOMMENDED BUDGET
COUNTY COMPENSATION PACKAGE
EMPLOYEECOUNTY
°lo Inceeaee Total
Compensation Adjustntent a".•n $3,2f}p,OW
Living Wage Adjustment 6°1a $7 5,000
Health 8t Dental Insurance 5°0 $64C0,040
Retirement Increase 60fo $534,000
Remove Matching Requirement for $75,400
1-Compe»satlonadfusnwentincludesMere`ratrd 401Kadlustments of 4%
2-I.e`rn"g Wage Increase bi-mg wage for temporAr�employ ees from S16,.60
per hour ro FFIZ6:5perhour
3-Allow equkahk&sedbution of 401K sapple rrent
ORANGE COUNTY
[NORTH C:.kWLI NA
5
6
7
8
14
1 Slide #15
FY2024-25 RECOMMENDED BUDGET
OUTSIDE AGENCIES
Agencies)Funded 42 52 38 3
Total $ 1,037,016 $ 1,969,914 $ 884,439 $ 162,776
❑ Beginning in IFY 2024-25,the agencies that are eligible to bill Medicaid
and receive Maintenance of Effort(MOE)funds will be moved to the
MOE fund and will be managed by Alliance.
❑ There were seven(7) new agencies requesting funding of$144,000,four
(4) new agencies were recommended to receive funding for a total of
$22,500,
ORANGECOUNTY
NORTH C:AROLINA
2
3
4 Slide #16
FY2024-25 RECOMMENDED BUDGET
FIRE DISTRICTS
mmm�m
Cedar Grcn-c 80.09 $0.00 $0.09
Chapel Hill $0.1387 $0.00 50.1387
Damascus $0,12W $0_W $0.1280
1=.tland $0.1028 S0.00 $0.1028
11
Little River W0739 $0,00 $U,4739
Orange Grove S0.0827 S0.00 $0.09Z7
r t t t
South Orange W0909 $0,00 $M909
Southern Triangle $(),1280 WAK) 50.1280
White Cross $0.1384 $0.00 $0.1384
ORANGE COUNTY
NORTH CARIDLINA
5
6
7
8
15
1 Slide #17
FY2024-25 RECOMMENDED BUDGET
BUDGETDATE
Budget and Capital Investment Plan (C113) May 14 & May 30
BUDGET WORK SESSION1 DATE
Schools, Durham Tech, and Outside Agencies May 16
fire District, Public Safety and Human Services May 23
Support Services, General Government and May 28
Community Services
Budget Amendments and Resolution of Intent to June G
Adopt
BOCC REGULAR MEETING DATE
FY2024-25 Operating and CIP Budget Adoption June 18
ORANGE COUNTY
NORTH€:AROLINA
2
3 Bonnie Hammersley asked the Board to submit budget amendments by May 29t" so they
4 can be posted 24 hours in advance of the public hearing on May 30t"
5
6 Slide #18
FY2024-25 RECOMMENDED BUDGET
DOCUMENT AVAILABILITY
Clerk to Board of Commissioners
■ County Budget Office
Orange County Library
• Chapel Hill Public Library
• Orange County Website - http://orangecountync.gov
ORANGE COUNTY
NOKI-FI CAROLINA
7
8 Bonnie Hammersley encouraged everyone to especially review the transmittal letter at the
9 beginning of the budget document for a summary of the budget and changes.
10
16
1 Slide #19
FY2024-25 RECOMMENDED BUDGET
Mission Statement
Orange County is a visionary leader in providing governmental services
valued by our community, beyond those required by law,in an equitable,
sustainable, innovative, and efficient way.
Vision Statement
We are a diverse, inclusive, and Healthy county working together to
strengthen our community and enhance the quality of life for all residents.
ORANGE COUNTY
NORTH CAROIAPlA
2
3 Chair Bedford said budget questions can be asked at the various budget work sessions
4 or sent to staff. She said all answers will be shared with the full board.
5 Commissioner McKee said he appreciates Bonnie Hammersley's explanation of the
6 48.1% target for the school budgets this year.
7
8 5. Public Hearings
9 a. Public Hearing on the Financing of Various Capital Investment Plan Projects
10 The Board conducted a public hearing on the issuance of approximately $23,500,000 to finance
11 capital investment projects, and equipment for the fiscal year; and approved a related resolution
12 supporting the County's application to the Local Government Commission (LGC) for its approval
13 of the financing arrangements. The financing and transaction costs are included in the loan
14 amount.
15
16 BACKGROUND: County staff estimates that the total amount to be financed for capital
17 investment projects and equipment will be approximately $23,500,000. The North Carolina
18 General Statutes require that the County conduct a public hearing on the proposed financing. A
19 copy of the published notice of this public hearing is provided (Attachment 1).
20
21 The notice of public hearing was advertised in The Herald Sun and The News of Orange County.
22
23 After conducting the public hearing and receiving public input, the Board is asked to consider the
24 adoption of the resolution (Attachment 2). The resolution formally requests the required approval
25 from the North Carolina Local Government Commission (LGC) for the County's financing and
26 makes certain finding of fact as required under the LGC's guidelines. County staff has been in
27 contact with the LGC staff, and staff expects no issues in receiving LGC approval.
28 If the Board adopts the resolution indicating its intent to continue with the financing plan, the Board
29 will be asked to consider a resolution giving final approval to the financing plans at its May 21,
17
1 2024 Business meeting. Under the current schedule, County staff expects to set the final interest
2 rates and close by the end of June 2024.
3
4 Gary Donaldson, Chief Finance Officer, reviewed the background information for this item
5 and made the following presentation:
6
7 Slide #1
�
ORANGE COUNTY
NORTH CAROLINA
Series 2024 Limited Obligation Bonds
Spring Financing Resolution and Public Hearing
Gary Donaidson,Chie4F3nanc3a1Of Ter
May 7, 2024
9
10 Slide #2
Purpose
i Conduct Puhllc Hearing for Limited Obligation Bonds pursuantto NC Statute Section 16OA-20
3 Close Public Hearing
i Obtain Board Approval of Resolutlon to Proceed with Filing Loral Government Commission Application for
Serles 2024 Llml[ed Obligation Bonds
Funds our FY 2023-24Capital Investment Plan through this Series 2024 Limited Obligation Bonds are
secured bya Heed of Trust,with asecurity interest invarious County and5chool facilities
Y The Series 2024 Limited Obligation Bonds will fund various County projects including:
-Vehlcles and Equipment(7 Years useful Ilte): $0.BMIIIlon
-County Projects(up to24years useful life): $6.3Million
Durham Tech New Wing $11 Million
School Proieds luo to 20 rears useful lifel: $5.1 Million
TOTAL: $23.2Ir1i1kri
ORANGE COUNTY
NOR7-H{.A ROL]NA
11
18
1 Gary Donaldson noted that the Durham Tech new wing will actually not be ready, so will
2 likely come back in FY 2025-26. He said he will come back with a final resolution on May 21st, and
3 it will not include that project.
4
5 Slide #3
6 FY 24-25 Projects
Project LGC Application Amount Debt Amortization
1
2 Planning
3 Research Triangle Logistics Park $ 1,684,707 20-Year Level Principal
4 Lake Orange Dam Rehabilitation 252,024 20-Year Level Principal
5 Planning Total 1,936,731
6
7 DEAPR
8 Neuse River Rules/Gravelly Hill Middle School 300,000 20-Year Level Principal
9 DEAPR Total 300,000
10
11 Solid Waste
12 Solid Waste Equipment Replacement 574,971 8-Year Level Debt Service
13 Solid Waste Total 574,971
14
15 AMS
16 501 West Franklin 2,000,000 15-Year Level Principal
17 Whitted Stormwater Improvements 175,000 20-Year Level Principal
18 AMS Total 2,175,000
19
20 Emergency Services
21 Bi-Directional Emergency Response K12 Coverage 1,344,674 8-Year Level Debt Service
22 Emergency Services Total 1,344,674
23
24 Public Transportation
25 AMS Vehicles 2 E Transit Vans 110,008 7-Year Level Debt Service
26 Animal Services Vehicles(2 E250 Fords) 97,800 7-Year Level Debt Service
27 DEAPR Vehicles(1 F250 and 1 F350) 100,556 7-Year Level Debt Service
28 DSS Vehicles(2 Escapes and 1 Pacifica) 103,659 7-Year Level Debt Service
29 Emergency Services Vehicles 4 Durangos and 1 Transit Van) 334,582 7-Year Level Debt Service
30 Environmental Health Vehicle Rav 4) 29,759 7-Year Level Debt Service
31 Planning Office Vehicles 29,379 7-Year Level Debt Service
32 Public Transportation Total 805,743
33
34 Schools
35 CHCCS
36 Deferred Maintenance 5,118,023 20-Year Level Principal
37 CHCCS Total 5,118,023
38
39 Durham Tech
40 Durham Tech 11,000,000 20-Year Level Principal
41 Durham Tech Total 11,000,000
42
7 43 LOB Total $ 23,255,142
8
9
10
19
1 Slide#4
Key Financing Terms
i Securlty Pledge-County Assets serve as Collateral and subject to Annual County Appropriations
r Maturlty Term-7-20 Year maturities matches the useful Ilfe of the assets
April land October t Repayment Oates to Bank Trustee;First Interest Payment on October 1,2024 anti First
Principal Payment on Dctoher lr 2025r conslstent with the Oebt Model
i Estl mated InterestRates- Between 2.5%-4.5%subjecttomarketconditIons
Y Series 2024 LImlted Obligation Bonds Maxlmum Annual OebtService estimated tobe$2.33 million In FY2026
l Source of Repayment-Property Taxes and Solld Waste Fees
Y LImlted Obllgatlon Bonds are Subordinate Lien to AAA General Obligation Bonds
Current Llmlted Dbllgatlon Bonds-Aa1/AA+/AA+from Moody%Standard&Poor'sand Fitch Ratings
ORANGE COUNTY
NOKI-i-I Cr1ROLINA
2
3
4 Slide#5
LOB Collateral Overview
Security Pledge-County Assets serve as Collateral and subject to Annual
County Appropriations
)ii� Lenders generally require that the value ofthe collateral be equal to at
least 50%of the financing amount (for example, at least$10 million of
collateral for a$20 million loan.)
)i� The Whitted Building, orange County Library in Hillsborough and a
variety of schools serves as the collateral which far exceeds the lender's
requirements.
�1, Pursuant to the County's financing document, the County can continue
to borrow money against this same collateral pool as longs as a
meaningful portion of the amount financed is used to improve property
in the collateral pool.
ORANGE COUNTY
NOICI-H CAROLINA
5
6 Commissioner Portie-Ascott asked which school buildings are included as collateral.
20
1 Bob Jessup said Culbreth and Ephesus are the two CHCCS schools, and for Orange
2 County Schools, it is Orange High School, Pathways Elementary, and he will follow up with the
3 others.
4
5 Slide #6
Debt Service Model Metrics
Ali CIP Projects
pr,1.4 R 4110.; mypwr F-wo 1 Veril 10 Ay f16 1P GF ROkePues
2924 62 86% 1.64% 13.60%
Zfl 2. 6.3 6 3% 1.86% 13A9I�
2425 62.6A L.N Ii83�4:
2027 Gt A?% l.449b 14 19%
2029 604W LEA% A STt
2029 59 66% 1.77% 16.79%
2030 62.20% 1.58% 18.34%
2031 CA 39% 1.51k 19.87%
2032 62 42% 1.0% 19 01%
2033 G9.05% 1 55% 1.9.32%
2034 67 52%i 1 ie—L 19.#19%
ORANGE COUNTY
NOWITI CAROLINA
6
7
8 Slide #7
Questions
ORANGE COUNTY
NOFJ-H CAROLINA
9
21
1 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to
2 open the public hearing.
3
4 VOTE: UNANIMOUS
5
6 There were no commenters signed up to speak.
7
8 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to
9 close the public hearing.
10
11 VOTE: UNANIMOUS
12
13 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to
14 approve a resolution supporting the application to the Local Government Commission for approval
15 of the financing.
16
17 VOTE: UNANIMOUS
18
19 6. Regular Agenda
20 a. Introduction of Bond Order Authorizing $300 Million General Obligation School Bonds,
21 Subject to Voter Approval (First Reading), and Scheduling of a Related Public Hearing
22 The Board introduced a Bond Order authorizing $300 Million General Obligation School Bonds,
23 subject to voter approval and subsequent Board approval, and the scheduling of a related public
24 hearing.
25
26 BACKGROUND: Since the presentation of the Woolpert School Facility Study in December
27 2023, the Board has considered at several meetings plans to respond to the funding needs
28 described in the study and how to balance school capital needs, other County capital needs and
29 the resources available.
30
31 At the January 19, 2024 Board Retreat, the Board made the determination to start the bond
32 authorization process based on a referendum amount of$300 million in County general obligation
33 school bonds for both school districts.
34
35 Based on revisions as noted in the Manager's Recommended FY 2024-34 Capital Investment
36 Plan (CIP), the County's assumptions for repaying the $300 million in proposed County general
37 obligation school bonds and related interest is estimated to have a tax rate equivalent impact of
38 3.41 cents per $100 of valuation, with all of that increase scheduled for the County's 2025-26
39 Fiscal Year.
40
41 At the Board's April 2, 2024 Business meeting, the Board adopted a preliminary resolution stating
42 its intent to apply to the North Carolina Local Government Commission (LGC) for the approval of
43 the bonds (the LGC is a division of the State Treasurer's office that must approve substantially all
44 local government borrowing). The County has published a notice of this intent as required by law,
45 and the LGC has accepted the County's application.
46
47 If the Board proceeds to introduce the Bond Order tonight, the Board will be asked to take
48 additional action at subsequent meetings, currently scheduled as follows:
49
22
Hold public hearing June 4, 2024
Take final action on bond order on June 18, 2024
second reading
1
2 In any event, the Board must complete its formal authorization process before the summer break
3 to allow the County Board of Elections adequate time for ballot printing and other organizational
4 matters for a November 2024 referendum.
5
6 Along with the introduction of the Bond Order, the Board is asked to consider the attached
7 resolution calling for the required public hearing on June 4, 2024 and directing staff to take related
8 action.
9
10 At this point, the Board can reduce the bond amount, but the Board cannot increase the amount
11 unless the County re-starts the process.
12
13 Both the Orange County Schools and Chapel Hill — Carrboro City School Boards of Education
14 have adopted resolutions in support of the bond referendum process.
15
16 Gary Donaldson, Chief Finance Officer, reviewed the background information and made
17 the following presentation:
18
19 Slide #1
ORANGE COUNTY
NORTH CAROLINA
General Obligation School Bonds
First Read of the Bond Order
Board of County Commissioners Business Meeting
May 7, 2024
20
21
22
23
1 Slide#2
Background
■ School Capital!Needs Taskforce recommended School Facility Study to priodti7e
both School DistrictfaciIitieswith Faci I ityConditions Index as a key measure.
■ At the Board of Commissioners Retreat on January 19,2024,the County approved
moving forward with a funding plan for County and School Facility Needs. Funding
for this plan includes:
A$3d4 million General Obligation School Bond Referendum and additional Pay-
Go School Funding of$140 million.
Limited Obligation Bond funding for identified County Facility Needs and
previou sl y a pproued C I P projects.
• New State Law requires GO Bond Ballot to include Total Debt Service(Principal
and Interest)and GD Bond Tax Rate. Prior Bond Ballots had included the Principal
amount.
■ Local Government Commission has reviewed the County Plan of Finance and{debt
Policies with Staff, Financial Advisors and Bond Counsel to ensurecompl lance with
the new State Law..
• Four separate Board Actions required from April 2 through June 4,2024.
ORANGE COUNTY
NOM-H CARDLINA
2
3
4 Slide #3
Total Tax-Supported Debt to Assessed Value
and Debt Service to General Fund Revenues
Tax Rate Breakdown of CipiU;
lmprovemenf Plan
Year DOW La AY IDS to Gf Tax Rim in Bas&CIP.
Revenues Equivalent 2.7$0
2024 1.a4% L3 6 z -
2025 1.66% 13.0s5= School
P�yGo:
2026 1.21% 12.83si 8.88� 2AK
202+7 144% 14.18% -
2028 1.54% 14.59% School
GO Bonds.
2029 1.7 T° 15 79% 3A10
2030 3.M% 18.34%
2031 151% 15 67%
2032 1.67% 19.01%
2033 1.55% 19 32%
2034 134% 19.89%
2035 1.21% i$.99%
Total I rnpact 8.384
ORANGE COUNTY
NOM-H C.AROLINA
5
6
7
8
24
1 Slide #4
Annual Debt Service Payments nn Existing Debt
540AW Mo
$35ARWO
$wWogmo
$25AMOA
$20 wwa
$t5A00.WD
$IGA,WO
55,9oquu6
S-
2024 M 2026 M7 HUB 2029 20M 2031 2032 2033 2034 20d5
■courn annual petit wvka ■wodsannwl Qotse*e ■wham Tech annual Debt UnIce
ORANGE COUNTY
NORTH CAROIANA
2
3
4 Slide #5
Annual Petit Service Payments on Existing and Proposed C I P petit
S90,000,eoo
W.000,mo
S70.000,mo
560.000,cco
$50.000.W
W.W0,0oa
WOOD=
520,000,094
sio,a0o,cm
5-
R l0 DO G N R c0 cc N xO W O n] R
N N N N N N N N TV N N TV N N TV N
■Exi5t1rNg Debt 5ervioe r Proposed CIP Debt Service a 51rap435ed School GO 9ond Debt kryice
ORANGE COUNTY
NORM CAWLINA
5
6
7
25
1 Slide#6
SchoolAdditional
FY GO Bonds Addl school Pay-Go Total
................................................................................... .......................................................
2024 -
2025 -
2026 - 10.000,000 10.000.000
2027 100.000,000 10.000,000 110,000,000
2028 10,000,000 10,000,000
2029 100,000,000 10,000,000 110.000.000
2030 - 10.000,000 10,000,000
2031 - 10.000,000 10,000,000
2032 100,000,000 10,000,000 110,000.000
2033 - 10.000,000 10,000,000
2034 10.000,000 10.000.000
2035 10,000,000 10.000.000
Total 300,000,000 100,000,000 400,000,000
ORANGE COUNTY
[YQl2M CAWLINA
2
3
4 Slide #7
General Obligation Bond
North Carolina General Obligation Financing Key Provisions
General045gation hands
- VaterApproval ReWred•exception for Refundifg and T1vo-Thlyd lands
- Security Pledge-Full Falk cradllflaxing power of lha Counly
k1alurity Term-24 years stature permits 40 years
Senior poi6on and rakes pnordy to all other Cotinty Lknited Obipabon Bonds and Inslaltawl Notes.
Source of repay mnl•Property Tax
- Flnances_lddings, Scheel Fatities and Renevallmm with long rueful We
- Ratmngs-Aaa+AAAIAAA by Maedys,Standard A Poor's and Fllch Ratlngs
LGC approval required
ORANGE COUNTY
ENMUVI CAROLILNA
5
6
7
26
1 Slide #8
AAA GO Bond Ratings frGm the Three Nationally Recognized Rating Agencies
■ Orange County has maintained AAA ratings from Fitch, Moody's and
Standard & Poor's the past ten years.
■ One of few counties with this distinction nation-wide.
■ AAA rating designation allows for lowest passib€e borrowing rates.
■ Prior three rating agencies' analyses have cited;
•.• Stable tax and economic base.
.• Strong financial performance and financial policies.
e Regular monitoring of budget versus actuals with quarterly financial
reporting to the Board.
:• Long-term financial modeling and proactive operating and debt
management strategies.
ORANGE COUNTY
I`OM-H C.AROLI\A
2
3
4 Slide #9
O Bond and CI P Total Tax Rates
3.41 GO o n d Ta x Rate Per 8.88 CIP 7atal
00 AssessedValue S 100 As
$1 ao,003 $34.10 $88.80
$200,000 $68.20 $177.60
$300,D0d $102.30 $266.40
$400,000 $136.40 $355.20
$5a0,00a $170.50 $444.00
ORANGE COUNTY
hORTTI CAROLINA
5
6
7
27
1 Slide #10
Bond Referendum Frey Dates
Tentative rW)Rnnd Plan January 10 2024 Board diatpeat
Crag and FipanG was Team Meets w ih LeGal February 13,202-1
GGY6FSMen1 G9A;FRm66 11 PI an ar
Fmnannnnn
PrnlimisaFV Resal.ifinn 1 Men i to Urc.Geed on Anri1 2 2924 Ru50 ner,&Meeting
First Reading-Authorizing the Bond Order May 7,2024,Business Meeting
and Call for Public Hearing
Hold Public Hearing June 4,2024,Business Meeting
Second Reading-TaXe Final Action on June 18,2024,Business Meeting
Bond Order
Bond Education Committee Summer-Autumn 2024
2 Band Referendum November 5,2024
3
4 Slide #11
SAMPLE BALLOT
Orange County School Hands
IFvr QranEe Cotmly Schools and Chapel dill-Catrbota City Schoplsl
Addktionah property taxes 3nay be levied on property locsted hti Orange County
in an amount surRcient 10 pay tltie p1•112elpal of and lirtet'eat 411 bo1SdS if
approved by the fallowing ballot yuestmn.
Shall the order authorixing$300,000,000 bonds phis interest to pay capital
casts of pi+oviding aehooL faellitLes and paying related costs and p ravidLlzg that
additional taxes may be levied in an amount sufficient tc pay the principal of
and interest on the bonds,as adapted by the Gaanty's Board of
Connnissinners on June 113,2024,be approved,its lkght ofthe following:
(1)The estimated cumu lative cast over the life of the bond,us hzg the highest
interest rate charged for similar debt over the[Fist 20 years,would be
$480,360,000.
(2)The estimated amount of property tax liability increase for each one
hundred thousand dollars[$100,000)of property tax value to service the
cumulative cost over t he life orthe bond provided above would be$34,10 per
Y'az`-
[]YES[]NO
ORANGE COUNTY
LNOWITl CAROLINA
5
6
7
8
28
1 Slide #12
2016 BALLOT
Orange County School Bonds
Shall the order authorizing Orange County general obligation
bonds in the maximum amount of 5120,000,000 plus interest to
pay capital costs of providing school facilities and paying
related costs, and providing that additional taxes may be levied
in an amount sufficient to pay the principal of and interest on
the bonds, as adopted by the County's Board ❑f
Commissioners on May 5, 2016, be approved? I J YES
[1 NO
ORANGE COUNTY
I`OM-H C.AROLI\A
2
3 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to
4 approve the introduction of the Bond Order for up to $300 million in general obligation school
5 bonds in the form presented; and adopt the resolution calling for a public hearing and directing
6 staff to take related actions, again in the form presented.
7
8 VOTE: UNANIMOUS
9
10 b. Approval of the Orange County US 70 Multimodal Corridor Study (MCS)
11 The Board approved the Orange County US 70 Multimodal Corridor Study
12
13 BACKGROUND: In 2019, the Board of County Commissioners (BOCC) approved US 70 as a
14 County priority for consideration in the State's Strategic Prioritization of Transportation (SPOT)
15 process. VHB, a consulting firm, recently completed the US 70 Multimodal Corridor Study
16 (Attachment 1). It presents a comprehensive understanding that safety and congestion issues
17 would be addressed through the State's highway mobility, complete streets, and local
18 development review process for multimodal accommodations.
19
20 Key Highlights
21 • US 70 to be designated a Transit Emphasis Corridor with specific transit improvements.
22 • Multimodal recommendations are bike lanes, sidewalks, multiuse path, and transit access
23 • Reduce speed and accept widening as an unavoidable future of the corridor east of Mebane.
24
25 NCDOT Complete Streets and County Complete Street Policy
26 All highway projects go through a comprehensive"complete" use assessment. Per the new policy,
27 "during the Comprehensive Transportation Planning (CTP) process, bicycle, pedestrian, transit,
28 and other multimodal usage shall be presumed to exist along and across certain corridors." The
29 North Carolina Department of Transportation (NCDOT) recognizes that an individual user is a
30 pedestrian, bicyclist, transit rider, EV/gas vehicle driver, etc., and often times in the same day.
29
1 Therefore, the policy dictates, "Consideration of multimodal elements will begin at the inception
2 of the transportation planning process and the decisions made will be documented." The BOCC
3 also adopted a Complete Street and Vision Zero policy on October 2022.
4
5 Local Authorization — UDO and Collector Street Plans
6 The Orange County Unified Development Ordinance (UDO) section 2.5.3.(v) and 6.10.A.1.(b),
7 includes the requirements for reserving and dedicating right of way or requiring road construction
8 listed in locally adopted Collector Street Plans or on the CTP. Specific mention is also made to
9 the dedication of right of way based on the concepts shown on the CTP and locally adopted
10 transportation plans, in accordance with N.C.G.S. § 136 66.2 and § 136 66.10. Orange County
11 currently has three locally adopted transportation plans:
12 • Efland-Buckhorn-Mebane and Orange Grove Road Access Management Plans
13 • Eno River Economic Development Access Management Plan
14 • NC 54 Multimodal Corridor Study (East and West)
15
16 Approval of the US 70 West Multimodal Corridor Study will demonstrate County's commitment to
17 multi-mobility, transit access, and safety of the transportation as an important local priority. It also
18 demonstrates to local, regional and State partners that the County, like NCDOT's Complete
19 Streets, sees the road network as equitable for all travelers, not favoring one over the other, and
20 acknowledges that a traveler throughout the course of their day will walk one place, ride another,
21 drive to and from a third, and bike yet another.
22
23 Mebane City Council Action — March 4, 2024
24 Unanimous approval:
25 • Approval of: Goals, Objectives, and Recommendations of Segment A and the portion of
26 Segment B extending from Segment A to Frazier Road as presented.
27 • Endorsement of: Vision and Recommendations of the US 70 Multimodal Corridor Study
28 outside of Mebane.
29
30 Hillsborough Town Board of Commissioners' Action — March 25, 2024
31 Unanimous approval:
32 • Approval of: Segments C, D, and F within Hillsborough Town Limits
33 • Endorsement of: US 70 Multimodal Corridor outside Hillsborough
34
35 Transportation Advisory Services Action — March 14, 2024
36 Unanimous Approval
37
38 Orange Unified Transportation Board (OUTBoard) Action —April 15, 2024
39 Approval: 7-1 recommending BOCC approval of the Study (an excerpt from the draft meeting
40 minutes with detail discussion is provided at Attachment 2).
41
42 Nish Trivedi, Transportation Director, reviewed the background information and made the
43 following presentation:
44
45
30
1 Slide #1
ORANGE COUNTY
NORTH CAROLINA
US-70 Multimodal Corridor
Study
4/16/2024
BOW
2
3
4 Slide #2
Outline
y Background
r Existing Conditions
Public Engagement
r Multimodal Corridor Plan
Policy, Infrastructure and Funding
Y TOD, TEC, Multimodal and Complete Streets
r Action
Mebane & Hillsborough
5 County
6
7 Slide #3
Background
BGMP0- 6l7RHAN.CHAPEL HILL•LARRBORD
deIlhglne-GaM1ern Nmtepolitan olanningOgenlfetivt DCHC
METM)POLITAN PLANNING ORGAMXAMN
ORANGE COUNTY
NORTH CAROLINA
TOWN 01
� e� vte HILLSBOROUGH
� NO RTH C0.A0 LINA
8
31
1 Slide #4
Background
„4
p-a
Bike/Ped. & Intersec#ions Urban and Rural
2 Rail.Vehicle, &Transit Fre€ght
3
4 Slide#5
Study Area n
• Includes TOA In Hillsborough
4
r tr-
66 Segments
Studkes separately &collectively
6 Nish Trivedi said that the corridor has a lot of mixed uses already and is a combination of
7 rural and densely populated areas. He said the segments were studied individually and
8 holistically.
9
10
32
1 Slide #6
Existing Conditions
WaLor�uuYity�5aurcas,&watarshads
Naval F"Wrwls
-
.....`.�....
Pede,.hi.ni 614;Ce lFetwarke
Eririln�Yrwlt Railer
'ILL
RepMa1.H116ng&Biking Floutee
Totet T.alck Prrt eputee
J f
RGtrIhlYt14n Of u5-f9 tT1A>«f9r V41M WPFi 0fW9il Full St ohrl 3?n)v!
Including:
_ Traffic Volume
• Level of Sen+ice
mow•■ - • Heavy Truck
• Peak&non-Peak
- - • Off-road crashes
2 — -
3
4 Slide #7
Existing Conditions
Crash D9/s"
... - Increased Crashes
Increased Speeding
Speed Data with Statutory Limits
L'�pµ}l.Wn 6rvwth.#OY074 iG94 ..
to 2070
��� 11 Li AAY114 - - ,-•
I
Increased Rural Papilla#ion _
Increased Rural Employment
5
33
1 Nish Trivedi said that they studied crashes, and it was identified that people are driving
2 faster than prior to COVID and the speed is resulting in more accidents and more severity of those
3 accidents along the corridor.
4
5 Slide #8
Public Engagement
All publications and Interactive Map
' iDocume'tits
K—p an ayc r•-r.s Pogc for ene
Pter>e�rd to eiuxr in�em ehr mule�model nenu v to wmmer�a oueic and
✓�ha-oma.nay.c_a.rddu—.,.. _ .. .
Existing Canditians
a L sieving contliYona Gemn��r r.-..n upN
Market An aiyzis
■ Reel�sta,rb{crrtetnlr..QrsrlewerRlArYrssmme
CORRIDOR .--•n-.,�-"gym..-,.. �„
M VV MEW S
Public Warkshn p
■,rr..rrr.�
Round s-November&Reramber xaz;
p i..rnsaeienF
Welcome to the
Anuntl 2 WThNem Prescn[.nan W"-�---"�`If C�'S E.r•• NEw
❑S 7o Multimodal Corridor Study ■ x WN.My Rp vnnentetlon-owno.eowux REw
V ki—
M pxo gg�l he Ntebarx wbiis xvrYinpR.,y-a NEW
Project website M Aowid^4drh�4ra^y.ee rvr.w h •rg4raQni•v ..w
Round i-March x023
C rrgund,Wor.eheo f=nrntaSim-Aleren aG?!^pc-,P pntl�
6
7 Nish Trivedi said the consultant created a website and led an extensive public
8 engagement process.
9
10 Slide #9
Public Engagement
+...i..wt.-. a_w. ..... Us 7014ulf imoaal rur Om Stuny .
Cp111RtuhityWOti11gN9tice
mm.iri lyr.f.a� .t�.E[nj.w..N-1-fr �.._��...�...."...
.w......�w>r.� a� comet„nct�a�e.r�n� Ra.daRWe4
_ w.rr r - Pralall k'�6site
I"Round Workshop 2"d Round Workshop
March Novemberlgecember
11
34
1 Slide #10
Public Engagement
• Relieving vehicular congestion • Maintain the character of the corridor
• Slowing dawn,speeds of cars • Providing more bus, pedestrian and bicycle
• Improving intersections and conneaions
crosswalks • Improved access and circulation into schools_
Y �
�..WET J_l7.c'•i:
2 10
3
4 Slide #11
Multimodal corridor Plan - G & o
pip1 • Manage traffic congest
"'�"• Mobility . Prioritize bikefped.
• Improve transit access
�M.nop.l • Transportation investment protect community
JM1 iLLri,p
character
PEa�cemakiing
• Prioritize bike, ped, and transit in urban areas
21 F' • Improve comfort for non-automobile users
m Sa" • Work towards 1i$ion Zero
4
• Reduce pedestri an-au tomoblie conflicts
FHTa kp p k
�n
^m Job Access Improve access to jobs in and outside corridor
L:]
_ !Natural - Improve multimodal access to parks
n Environment Reduce wildlife-automobile conflicts
5 17
6
35
1 Slide #12
Multimodal Corridor Plan - Policy
Extend sidewalk connectivity to anticipated growth areas.
• Establish a maintenance agreement between NCDOT and
Orange County for new and existing pedestrian facilities on
US 70.
• Require developers building on land parcels fronting US 70
to eithker construct sidewalk along their frontages, dedicate
ROW for future construction, or pay in lieu.
Manage travel demand for future development in the Efland-
Buckhorn-Mebane economic development area.
• Update the Effand-Buckhorn-Mebane Access Management
Pion to include pedestrian, bicycle, and transit connectivity
recommendations.
2 ,x
3
4 Slide #13
Multimodal Corridor Plan - Speed
s H {
i
s °4
Y�y
Nos��
5 HILLS@ }Rt FI. ssT
ras �-nJ gip;
- R A41
e
1 d
Figure 22 Speed Limit Changes
Speed Limit Changes 3 Preferably 35 miles per hour
5 N CAM PO 2024— Ddve Slower, Travel Faster
6
7
36
1 Slide #14
Multimodal Corridor Ilan - Intersection
7r I P�CS@PAPXCY6lYR
do
16 g0 . !6H
1 I• _ i r
PURHAM
f
Figure 2l US 70 Recommended Traffic OperaElonal Improvements
2 14
3
4 Slide #15
Multimodal Corridor Plan - Transit stops
La
lie
n
�1 � �#rxc+.�A•
i � I
1
� + 1
_ y
i
4 i -.O— :
T'
,fl
NI115�6AOI,GN
M1
I
-
5
6 Nishith Trivedi said there will be various transit access improvements to include additional
7 stops and routes. He said that it will include improving routes.
8
37
Slide #16
Multimodal Corridor Plan - Transit Access
L J -tip
2
3
4 Slide #17
Multimodal Corridor Plan - TOD
I MkWM 161DR"MFh M
N
TOD—Trarisft Odented Development
5 17
6 Nishith Trivedi said that development should include transit considerations.
7
8
38
1 Slide #18
Multirnodal Corridor Plan - Bike/Ped
k A I;�-.
4r LJ
5 . f
I'
j -
2
3 Nishith Trivedi said locally adopted plans have informed this document and that this
4 document does not dictate priorities to local governments.
5
6 Slide #19
Multimodal Corridor Plan - Bike
x
I 4
k. I
�Y
7
8 Chair Bedford asked if the recommendation for bikes was to go parallel on 70.
39
1 Nishith Trivedi said yes and they want to include bike in the rural areas as well but more
2 consideration needs to be taken in those areas.
3
4 Slide #20
Multimodal Corridor Plan — Highway
5
I r H„t 4 Wr�
r 1 W k_dikkk_,4
y ff
fYSESA E
r H Ou
tiq
13UR M
'S
5
u*
% -
I y
5 figure 20 U5 70 Recommended Roadway Infrastructure Improvements
4Y
6 Commissioner McKee asked if widening means a super street with medians.
7 Nishith Trivedi said this plan is only 20% design so a divided four lane with a median. He
8 said the intersection would have super streets but other areas would not.
9 Chair Bedford asked the date for this.
10 Nishith Trivedi said there is no date and because it is a state-maintained highway, there
11 is no exact date in mind. He said that having a locally adopted plan allows them to tell the state
12 how to widen roads.
13
14
40
1 Slide #21
Multimodal Corridor Plan -- Costs
Segment A $ 11.200.000
Segment $ 153,3fl0,000 Muitimodai
Segment 5 11,300,00D Bike + Pad. + Transit + Vehicle
Segment D $ 13,604,000
Segment€ $ 52,100.00D
Segment F $ 1G,30aA00
corridor#crtal 9 258,ZOQX 0
I'ahlrZ7 WDOT vnPlrlr57eebaallr5120191Cost 9wwekrnmim Ta6h.94 C—p41.sirM, o.dCadlh .
GamplaM 3trwts Cast Share 9olRe.mt-4 Casi 1#ua
Cart P W*%VFlrmr
F*611"Npr In PlRn Nui Io-PlwL but 900M TWlt M.�I p� b—
Nnd IdrnORad rJ[oor 16o
PadastonFaulrly 'WDOr pays luF Cost SFom local tIJ}9A0a W% M
gkSXb FSNley WIOT MU Sul FkQ=T siuo WAI i OAsp WDM "% r}x
sdrPath MC00tpeysluf €a3t5ham local 70,000m97AM 9ft Fp11
Gr"rmWQ,wAr} KW.DXPlys Jul Cm gu ri LOCAI siQ6aR al7c SA
149 PW14u1 hKDQTNyv*ul Ceu 74M ioWl
Fus SI=,'sdan46 r-KooT pays Jul €=Ru re IDUI
In Plan =Looaly Adopted Highway Plan
2 Exarnple; CTR.TMR, Corridor Plan, AMP, Calmar SOeO Plan
�1
3 Chair Bedford asked why segment B is more than half.
4 Nishith Trivedi said the 70 connector that goes into the Efland industrial area would have
5 to be redesigned and that cost is higher. He said the Buckhorn area on 70 is a rail corridor as well
6 and Buckhorn would not be widened but the access would be improved.
7 Chair Bedford asked if the segments will be done in a certain order.
8 Nishith Trivedi said when a state project is impacted, if it is funded, the state breaks it into
9 pieces.
10 Chair Bedford asked if segments D, E, F are complementary.
11 Nisith Trivedi said Hillsborough's plans are incorporated into this policy, not being dictated
12 by it.
13
14
41
1 Slide #22
Multimodal Corridor Plan - Funding
Rehuiiding American Infrastructure with
Sustainability and Equity (RAISE)
• Safe Streets For All (SS4A)
+ • TPM Bus and Bus Facility Grant Program T( PM)
• Transportation Improvement Program (STIP)
Complete Streets
• SPOT Safety/Mobility/HSIP
Private Development
Local Government
� r
2 22
3
4 Slide #23
Multimodal Corridor Plan - Development
6.2.4 Private Development Interests
There are multiple recommendations(fe,A.9,2, B.11,2,C.11.2, etc.)that encourage jurisdictions
to codify policies that require developers along US 70 to either construct sidewalk along their
frontages, dedicate ROW for future construction. or pay in lieu as new developments are
permitted and constructed. Each jurisdiction should develop a policy that details the level of
these requirements tailored to their specific community, but which would result In
implementation of the recommendations through private funds.7h1s way,while built in pieces,
the outcome is a consistent and connected US 70 corridor within each jurisdiction.
Eflland-Buckhor-nMlcbaTie
44
Access Management Plari
COMPREHENSWE
1 ; SUSTAINABILITY
1 1
5 .. a
6
7
8
42
1 Slide #24
Multimodal Corridor Plan - Action
Mebane Town Council Action—March 4,2024
Unanimous approval:
• Approval of; Goals, Qb*tives, and Recommendations of Segment A and the
portion of Segment B extending from Segment A to Frazier Road as presented.
■ Endorsement of, Vision and Recommendations of the US 70 Multimodal Corridor
Study outside of Mebane.
Hillsborough Town Commissioner Action—March 25,2024
Unanimous approval:
■ Approval of.Segments C,D,and F within Hillsborough Town Limits
• Endorsement of. US 70 Multimodal Corridor outside Hillsborough
Transportation Advisory 5ervicesAction—March 14,2024
Unanimous Approval
OUTBoard Action—April 15,2024
Approval:7—1 in favor of BOCC approving the Study
2 24
3
4 Slide #25
Action
The Manager recommends the Board approve the
US 70 Multimodal Corridor Plan.
5
6 Chair Bedford asked if updates can be made depending on other planning related plans.
7 Nishith Trivedi said amendments can be made to this plan as needed since it is a locally
8 adopted plan.
9 Chair Bedford asked how this plan can be used for short term projects.
10 Nishith Trivedi said twice a year, the OUTBoard identifies and reviews non-STIP projects.
11 He said by adopting this, they would adopt non-STIP projects. He said that this plan would allow
12 them to work with DOT to leverage these projects short term projects through administrative
13 processes.
43
1 Chair Bedford said that Commissioner Greene would want to know about the deer safety
2 for the deer crossing.
3 Nishith Trivedi said they are working with DOT and the MPO to improve wildlife signage
4 all along the corridor.
5
6 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to
7 approve the Orange County US 70 Multimodal Corridor Study
8
9 VOTE: UNANIMOUS
10
11 7. Reports
12 a. Introduction of Bond Order Authorizing $300 Million General Obligation School Bonds,
13 Subject to Voter Approval (First Reading), and Scheduling of a Related Public Hearing
14 The Board reviewed statutes and policies surrounding school capital funding and discussed
15 implications for the funding associated with the proposed November 2024 bond referendum.
16
17 BACKGROUND: At a prior meeting, BOCC Chair Jamezetta Bedford petitioned staff to prepare
18 a review of the statutory and policy roles that the Board of County Commissioners (the Board)
19 can play regarding the funding of school capital. Based on that request, staff will present
20 information on the Board's statutory powers related to school capital funding, the current practice
21 of the County, and the policies enacted by prior Boards of Commissioners. Staff will also share
22 information regarding how those powers and policies could be used to direct a project-based bond
23 funding policy.
24
25 This presentation constitutes the first in a series on proposed school bond projects. At the May
26 21, 2024 Board Business meeting, the County and the two districts will present their respective
27 bond project plans. At the June 4, 2024 Board Business meeting, staff will request direction on
28 the Board's preferred bond plan, and also request direction for staff, the school districts and the
29 bond education committee.
30
31 Kirk Vaughn, Budget Director, reviewed the background information and made the
32 following presentation:
33
34 Slide #1
ORANGE COUNTY
NORTH CAROLINA
Board of County Commissioners
Role in School Capital Funding
May 7, 2024
35
44
1 Slide #2
SCHOOL CAPITAL FUNDING POLICIES
Board of County Commissioners has significant
power in setting the priorities of school capital
funding
• Board may allocate capital funds by purpose,
function or project.
• Board can choose when and how it appropriates
funding.
County can directly manage either project
management or construction of school facilities.
ORANGE COUNTY
[`Curl-H C.AROLI\A
2
3 Chair Bedford asked if purpose and function mean the same thing.
4 Bob Jessup, the county's bond attorney, said they are not the same, but it is related to
5 how they already appropriate money to the schools. He said that a function could be something
6 that goes across to all schools and a purpose would be narrower and the best way to make the
7 distinction is project vs purpose.
8
9 Slide #3
SCHOOL CAPITAL FUNDING POLICIES
Current Practice
• County staff sets funding amounts for each source and
informs the school districts.
• County receives project list from school districts for
presentation purposes, but group them into broad
projects.
— Ex. Technology, Glassroom Improvements, Electrical, Recurring
Capital, Deferred Maintenance.
• Once Purpose projects are authorized, school districts are
fully able to use funds for any projects within those broad
purposes. Not required to complete original projects.
ORANGE COUNTY
I`OWI-FI C:AROLINA
10
45
1 Slide #4
SCHOOL CAPITAL FUNDING POLICIES
Allocation by Purpose, Function,or Project
• County can set capital funding each year by specific
project, instead.
Districts would submit their requested capital priorities by
project to Board.
Board can review project requests by both districts and
prioritize funding as desired.
• Districts would need board approval to substantially
exceed budgetary authority by project.
• Districts could not spend county dollars on projects
outside of the approved list,
ORANGE COUNTY
NOWT-1-1 C AROLINA
2
3
4 Slide #5
SCHOOL CAPITAL FUNDING POLICIES
Power of Appropriation
• Counties are only required to appropriate "sufficient to
support a system of free public schools."
• No requirement that capital funding be allocated by ADM,
nor on .July V1 each year. Capital funding can be
authorized any time in the year as a Capital Budget
Amendment.
• In 2008 Planning and Funding School Capital Projects
policy, board adopted a 4 stage appropriation approach.
- Board only approved construction funding after approving concept
plan and confirming cost and capacity estimates.
ORANGE COUNTY
NOMH CAROLINA
5
6
7 Slide #6
SCHOOL CAPITAL FUNDING POLICIES
Power of Appropriation
• County and school districts can work together to set
design standards for new construction, as in 1997, 1999
and 2007.
Can be used to ensure new school designs stay within
scope and budget.
Set other priorities in school design, such as safety,
sustainability, Pre-K capacity or EC adequacy.
• Staff would compare new construction designs to set
design standards, and present to board before
construction funds are appropriated.
ORANGE COUNTY
NORfH C:AROLINA
8
46
1 Kirk Vaughn said that it is not required that the appropriation be exactly on July 1. He said
2 that various methods of when the funds are disbursed can be approved.
3
4 Slide #7
SCHOOL CAPITAL FUNDING POLICIES
Direct County Management
• County can directly contract the project management firm
for major projects in both districts through an interlocal
agreement with the districts.
• By centralizing the resource, county can ensure project
decisions are made equitably across projects in both
districts.
• Would require increase in county capacity to oversee
project managers.
• Woolpert plan sets aside $1 M a year from Pay-Go to
fund project management, either within both districts or for
use by the county.
ORANGE COUNTY
NFOU-FI€:A ROLINA
5
6 Commissioner Fowler asked if the $1 million would go to the project manager's salary.
7 Kirk Vaughn said they asked the consultant to get the best practices and bring those back.
8 He said that they have said that it should not be just a third party and should be some combination
9 of internal staff and a contractor.
10 Commissioner Portie-Ascott asked if the county has the capacity to do that.
11 Travis Myren said the county has never been involved in school construction projects, so
12 would be new territory for the county. He said the county project managers handle project
13 management for internal county projects.
14 Commissioner McKee said he envisions this as hiring a management firm that has
15 experience in multi-school projects over the entire districts.
16 Kirk Vaughn said yes and if they provide the funding to the districts, then they would hire
17 the consulting firms directly.
18 Travis Myren said a construction manager at risk is a project delivery method, and
19 someone overseeing all contractors, and they provide a guaranteed maximum price.
20 Commissioner Hamilton said they would still have to oversee the third party and the
21 question is who would do that, county, schools, or both.
22 Commissioner McKee said that the details would be spelled out in the contract and the
23 oversight on the part of the county or school boards would be narrowly focused on if the contract
24 expectations are being met.
25 Travis Myren said one entity would have to hold the contract, so maybe the county would
26 do that with input from the districts.
27 Commissioner Hamilton said all of these potential costs should be kept in mind.
28 Kirk Vaughn said the Woolpert plan indicates that would cost around $1 million a year,
29 which is why that amount is being set aside.
30
31
47
1 Slide #8
SCHOOL CAPITAL FUNDING POLICIES
Beard Options
• Board has significant latitude in how much it wishes to
direct school capital funding, ranges from:
• Allocate by ADM, group by purpose (current practice)
• Allocate by ADM, group by project
• Allocate and group by project, not by ADM
• Allocate in stages to ensure certain outcomes and design
standards are met
• Apply different rules to different parts of the capital budget
— Ex.Annual Maintenance &Recurring Capital allocated by ADM,
grouped by purpose, but Bond&Pay-Go are allocated by project
ORANGE COUNTY
NURTFI CA ROLINA
2
3
4 Slide #9
SCHOOL CAPITAL FUNDING POLICIES
Questions?
ORANGE COUNTY
NOF1 1 P- R,.11 ItA
5
6 Commissioner Fowler said the Board had preliminarily decided to allocate funding by
7 project. She asked if the percentage breakdown per district changed since the school districts
8 have changed what projects they want funded from the Woolpert study.
9 Kirk Vaughn said it is still around the 60-40 split.
10 Commissioner Portie-Ascott asked if there is a list somewhere of the projects the school
11 districts actually want to pursue.
12 Kirk Vaughn said currently there is the list recommended to the Woolpert Plan, and the
13 school districts will present any deviations from the plan on May 16tn
14 Chair Bedford said there will be more certainty on how the bond dollars are spent and
15 neither the school boards nor the voters will want to be that flexible.
16 Commissioner Hamilton asked what polices need to be updated so that they align with the
17 Woolpert principals and standards.
18 Kirk Vaughn said that would be something to work on over the next year.
48
1 Commissioner Hamilton said her personal assumption was that there would be some back
2 and forth between districts and Woolpert in for the presented plan to be what they would move
3 forward with, but she wants to make sure projects are aligned with the principles established in
4 the Woolpert Study even if they differ from the final plan.
5 Commissioner Fowler said the latest standards were 2007 and asked if there are newer
6 standards to follow.
7 Chair Bedford said as a Board, they should let the school boards know that they are
8 listening to how things have changed.
9 Commissioner Portie-Ascott asked if the Board will decide on the projects before the bond
10 goes on the ballot.
11 Chair Bedford said no, they will decide on the money and will have a list of proposed
12 projects from the school districts.
13 Commissioner Portie-Ascott said she thinks the voters will want a whole list of what they
14 are being asked to pay for.
15 Chair Bedford said they are now on a time crunch, and they are working with Woolpert to
16 make corrections on projects and there is an estimate of funds needed.
17 Travis Myren said staff needs enough high-level information now to determine the
18 sequencing of projects over the next 10 years for financing purposes. He said that will inform what
19 the tax impact will be. He said they would want to know the major projects.
20 Commissioner Hamilton said this information will be important to educate residents. She
21 also said that there are a lot of policies, and they are all old. She said a comprehensive overview
22 needs to be done. She said that this could be a role for the Capital Needs Work Group.
23 Chair Bedford said she never saw the 2008 standards and she was on the school board
24 for 12 years and there were no commissioners appointed to implement capital spending.
25 Commissioner Hamilton said policy needs to be updated if it is not being followed. She
26 said it is not enough to say that they will follow Woolpert, and they need to make a policy.
27 Chair Bedford asked Bob Jessup about the difference for project-based allocation.
28 Bob Jessup said project-based gives commissioners the ability to decide which projects
29 happen first. He said that they can make sure projects get phased in a way that they think is
30 appropriate and also participate in making sure money is spent in an efficient manner.
31 Commissioner McKee said another thing to think about is the fact that they are managing
32 projects across two different districts, unlike other counties in the state.
33 Chair Bedford said because it is so much money and the tax increase is so great, she
34 thinks they need to have a management firm and the schools will probably need an additional
35 person so that they stay on top of this. She said she supports Commissioner Hamilton's point
36 about the policies as well. She said she likes the idea of ADM still for maintenance but wants to
37 make sure those funds are not being put toward new projects.
38 Commissioner Fowler said she agrees with that and said the amounts they agreed to
39 came in close to ADM and if they need to vote again, she is happy to do that.
40 Commissioner Hamilton asked for clarification on what they are referring to.
41 Chair Bedford said it is the allocation of how the funds will be split amongst the districts.
42 Commissioner Fowler asked if the second person has been appointed to the bond
43 education fund committee.
44 Chair Bedford said she thinks the Board will appoint on June 4th and the deadline for
45 applications is May 29th
46 Commissioner Fowler asked if a district 2 person should be on the committee.
47 Chair Bedford said she thinks that is wise and they can speak more about that in the
48 future.
49
50
49
1 8. Consent Agenda
2
3 • Removal of Any Items from Consent Agenda
4 • Approval of Remaining Consent Agenda
5 • Discussion and Approval of the Items Removed from the Consent Agenda
6
7 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to
8 approve the consent agenda.
9
10 VOTE: UNANIMOUS
11
12 a. Minutes
13 The Board approved the draft minutes for the March 12, 2024, March 19, 2024, and March 21,
14 2024 Board meetings as submitted by the Clerk to the Board.
15 b. Motor Vehicle Property Tax Releases/Refunds
16 The Board adopted a resolution to release motor vehicle property tax values for eight (8)
17 taxpayers with a total of ten (10) bills that will result in a reduction of revenue.
18 c. Property Tax Releases/Refunds
19 The Board adopted a resolution to release property tax values for seven (7) taxpayers with a
20 total of eight (8) bills that will result in a reduction of revenue.
21 d. Memorandum of Agreement for Co-Gen Rail Transformation Project
22 The Board approved the Memorandum of Agreement (MOA) for the Co-Gen Rail
23 Transformation Project and authorized the Chair to sign.
24 e. Apraxia Awareness Day Proclamation
25 The Board approved a proclamation recognizing May 14, 2024 as Apraxia Awareness Day and
26 authorized the Chair to sign.
27 f. Resolution Supporting the America 250 NC Program and Committee
28 The Board approved and authorized the Chair to sign the resolution supporting the America 250
29 NC program and the Orange County Committee.
30 g. First Reading — Emergency Services Franchise by Ordinance— Providence
31 Transportation, Inc.
32 The Board on first reading granted a franchise for a five-year term to Providence Transportation,
33 Inc., approved the Franchise Agreement under which Providence Transportation, Inc. will
34 operate during the five-year period of franchise, and directed staff to bring back the Franchise
35 Agreement for second reading approval at the Board's May 21, 2024 Business meeting.
36 h. Boards and Commissions—Appointments
37 The Board approved the Boards and Commissions appointments as reviewed and discussed
38 during the April 30, 2024 Work Session.
39
40 9. County Manager's Report
41 Bonnie Hammersley reviewed the agenda for next Tuesday's meeting.
42
43 10. County Attorney's Report
44 John Roberts had no report for the Board.
45
46 11. *Appointments
47 None.
48
49
50
1 12. Information Items
2
3 • April 16, 2024 BOCC Meeting Follow-up Actions List
4 • Tax Collector's Report— Numerical Analysis
5 • Tax Collector's Report— Measure of Enforced Collections
6 • Tax Assessor's Report— Releases/Refunds under$100
7 • Memorandum — Update on BEAD Funding for Remaining Unserved Broadband
8 Addresses
9
10 13. Closed Session
11
12 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to enter into
13 closed session at 9:31 p.m. pursuant to G.S. § 143 318.11. (a)(3), to consult with an attorney
14 employed or retained by the public body in order to preserve the attorney client privilege between
15 the attorney and the public body regarding Kenske v. Orange County and Thompson v. Orange
16 County, and to approve closed session minutes.
17
18 VOTE: UNANIMOUS
19
20 RECONVENE INTO REGULAR SESSION
21 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to
22 reconvene into regular session at 9:53 p.m.
23
24 VOTE: UNANIMOUS
25
26 Adjournment
27
28 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to
29 adjourn the meeting at 9:53 p.m.
30
31 VOTE: UNANIMOUS
32
33 Jamezetta Bedford, Chair
34
35
36 Recorded by Tara May, Deputy Clerk to the Board
37
38 Submitted for approval by Laura Jensen, Clerk to the Board
Attachment 4
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 BUDGET AND CAPITAL INVESTMENT PLAN PUBLIC HEARING
5 AND WORK SESSION
6 May 14, 2024
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met for a Budget and Capital Investment Plan
10 Public Hearing and Work Session on Tuesday, May 14, 2024, at 7:00 p.m. at the Whitted
11 Human Services Center in Hillsborough, NC.
12
13 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene
14 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna
15 Richards
16 COUNTY COMMISSIONERS ABSENT: None.
17 COUNTY ATTORNEYS PRESENT: John Roberts
18 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
19 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
20 appropriately below)
21
22 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present,
23 except for Commissioners McKee and Richards.
24
25 1. Opening Remarks
26 Chair Bedford said Commissioner McKee and Commissioner Richards were on their way.
27 She did not read the public charge.
28
29 2. Presentation of the County Manager's Recommended FY 2024-25 Budget
30 County Manager Bonnie Hammersley made the following presentation:
31
32 Slide #1
t-
�1
ORANGE COUNTY
NORTH CAROLINA
FY2024-25
COUNTY MANAGER
RECOMMENDED BUDGET
Public Hearing
May 14, 2024
33
34
2
1 Slide #2
FY2024-25 RECOMMENDED BUDGET
BUDGET GUIDELINES
• Minimize Tax Rate Increase
• Fund K-12 Continuation
• Retain County Workforce
• Sustain and Improve Service Levels
,, Preserve Financial Stability
ORANGE COUNTY
NORTH CAROUNA
2
3
4 Slide #3
FY2024-25 RECOMMENDED BUDGET
REVENUES
ticensasand Permits
Miscellaneous
1• Appropriated Fund Balance
2.6%
■Pro pe rty Taxes
IF ■Sales Tax
transfers ■Licenses and Permits
■Miscellaneous
a Appropriated Fund Balance
■Charges for Services
■Intergovernmental
■Transfers
ORANGE COUNTY
NORTH CAROUNA
5
6
7
3
1 Slide #4
FY2024-25 RECOMMENDED BUDGET
Revenue Projections
Property Tax Projections
Property Tax Growth 2.45% =$5.3 Million
Recommended Property Tax Increase:
$0.0281—balance budget =$6.5M
Current Tax Rate=$0.8353 per$100 valuation
Recommended Tax Rate=$0.8634 per$100 valuation
ORANGE COUNTY
NORTH CAROUNA
2
3
4
5 Slide #5
FY2024-25 RECOMMENDED BUDGET
Revenue Projections
Current Recommended Tax Rate
Tax Rate Tax Rate Increase
$100,000 $835.30 $863.40 $28.10
$200,000 $1,670.60 $1726.80 $56.20
$300,000 $2,505.90 $2,590.20 $84.30
$400,000 $3,341.20 $3,453.60 $112.40
$500,000 $4,176.50 $4,317.00 $140.50
1-Current Tax Rate=$0.8353 per$100 valuation
2-Recommended Tax Rate=$0.8634 per$100 valuation
ORANGE COUNTY
NORTH CAROUNA
6
7
8
4
1 Slide #6
FY2024-25 RECOMMENDED BUDGET
Revenue Projections
Sales Tax Projections
Salcs Tax has slowed to pre-covid levels of single digit percentage
increases:
Point of Delivery—4%
Per Capita—3%
Projected Increase =$1.6M
State Hold Har"ess
• ,A.nticipated reduction = ($2.2M)
Solid Waste Fee
Rate Reduction$142 to$138
ORANGE COUNTY
NORTH CAROLINA
2
3
4 Commissioner McKee arrived at 7:06 p.m.
5
6 Slide #7
FY2024-25 RECOMMENDED BUDGET
EXPENDITURES
General Gvvs—t Support Services Community Se-icsa
4.3% 6.41 5.6%
Transfers to Other ■General Govemment
Funds
1.9%
Transfer for Cotmty as
■Support Services
servlc■
4.rA ■Community Services
■Human Services
■Public Safety
Durham
Tech
{orange ■Education
Campee}
0.3% ■Durham Tech(Orange
Campus)
■Transfer for School Debt
Service
■Transfer for County Debt
Service
■Transfers to Other Funds
ORANGE COUNTY
NORTH CAROUNA
7
8
9
5
1 Slide #8
FY2024-25 RECOMMENDED BUDGET
Expenditure Projections
Education
• Education Continuation Funding
Personnel Impacts
Wage Adjustment Compensation
Increase of Employer Health Insurance Contribution
Increase of Employer Retirement Contribution Rate
Increase Living Wage
ORANGE COUNTY
NORTH CAROLINA
2
3
4 Slide #9
FY2024-25 RECOMMENDED BUDGET
Expenditure Projections
Operating Impacts
Inflationary Increases
Employee Retention
Fund new Southern Branch library
Reduce Department operating appropriations to historical spend rates
Reduce Travel and Training to historical spend rates
No net new positions
ORANGE COUNTY
NORTH CAROLINA
5
6
7
8
6
1 Slide #10
FY2024-25 RECOMMENDED BUDGET Tr
% Change in Rate of Inflation
CPI Inflation by Selected Category
i z.oo
�a.00;s
8.00
6.06°!e
kutl%
2AVA
v.■ox
-...M Ao —F�d —snabr
ORANGE COUNTY
NORTH CAROLINA
2
3
4 Slide #11
FY2024-25 RECOMMENDED BUDGET
K-12 EDUCATION
Chapel Hill FY 2023-714
Carrboro City Current Continuation Expansion Manager Recommended
Schools Expense Request Request Recommended Increase
Current Expense $60,158,538 $65,609,988 $67,914,988 $63,124,906 $2,966,368
Per-Pupil $5,346 S5,889 $6,096 $5,666 $320
Special District
Tix-1 $0.198 50.198 $0.198 $0.198 $0
Orange
Schools Expense Request Request Recommended Increase
Current Expense $42,784,038 $44,542,182 $47,647,282 $44,965,376 $2,181,339
Per-Pupil $5,346 $5,613 $6,004 $5,666 $320
1-An increase in the Special District Tax for CHCCS is not recommended
ORANGE COUNTY
NORTH CAROLINA
5
6
7
8
7
1 Slide #12
FY2024-25 RECOMMENDED BUDGET
EDUCATION
FY l
1 l2023-24 Recommend Change
Current Expense $89,353,1871 $93,578,782 $102,942,57 S108,090,282 20.97%
Health and Safety $3,629,597 $3,738,485 $35888,025 $45004,666 10.33°/
a ital Pay-Go $ . $1,200.000 $2,700,000 $3,060,001 100.0V/
r r
tal x-12
Funding $116,721,0 $120,324,6 $130,852,731 $1.34,.347,151 15.11)
otai GF Revenues $238,794,177 $255,500,691 $272,505.52.8 $287,425.7951 20.37%
Percent of GF
Enrollment 20,461 19,465 19,256 19,077 -6.76°/
Pet Pupil unding $4,367 $4,808 $5 $51 29.75%
1—Unexpended Capital Balance$53M -
ORANGE COUNTY
NORTH CAROLINA
2
3
4 Commissioner Richards arrived at 7:10 p.m.
5
6 Slide #13
FY2024-25 RECOMMENDED BUDGET
EDUCATION
I M
Community Colleger. .•• r
ccommcnd
I: I'
Current Expenses $ 900,346 $ 1,I57,360 $ 945,363 $ 45,017
Capital Outlay $ 75,000 $ 100,000 $ 75,000 $ -
Innovation Hub* $ 20,000 $ 20,000 $ 20,000 $ -
Back to Work Initiative*$ 100,000 $ 100,000 $ 100,000 $ -
Durham Tech Promise* $ 200,000$ 200,000$ 200,000 $Small Business Business Center
Coordinator* $ 70,000 $ 70,000 $ 70,000 $ -
Apprenticeship
Coordinator* $ 8,249 $ 8,755 $ 8,755 $ 506
Funded in Article 46,ou[side of the General Fund
ORANGE COUNTY
NORTH CAROLINA
7
8
9
10
8
1 Slide #14
FY2024-25 RECOMMENDED BUDGET
EMPLOYEE COMPENSATION PACKAGE
COUNTY EMPLOYEE COMPENSATION
%Increase Total
Comrensarinn Adjustment 4% $3,200,000
S Laming Wage Adjustment 6% $75,000
Ilcalth&DUnt d In\nranCe _q S640,000
Retirement Increase 6°la SS30,000
i
RCRIOVC_ 8tCll 6g.ae uire Yl...... _.�i75 Q ..
44
I-Compensarion adjustmenr includes Merit and 401Kadjusrmenrs of 4%
2-Lavin{image Increase Indng isrtge for temporary employees from$16.60
per hour to,SI7.65 per hour
.1-Allow equitable distribution of 401K supplement
ORANGE COUNTY
NORTH CAROLINA
2
3
4 Slide #15
FY2024-25 RECOMMENDED BUDGET
OUTSIDE AGENCIES
(501.c3) Approved Request Reconimend.Reconirnend
Agencies Funded 42 52 38 3
Total $ 1,037,016 $ 1,969,914 $ 884,439 $ 162,776
❑ Beginning in FY 2024-25,the agencies that are eligible to bill Medicaid
and receive Maintenance of Effort(MOE)funds will be moved to the
MOE fund and will be managed by Alliance.
❑ There were seven (7)new agencies requesting funding of$144,000,four
(4) new agencies were recommended to receive funding for a total of
$22,500.
ter:r�
ORANGE COUNTY
NORTH CAROLINA
5
6
7
9
1 Slide #16
FY2024-25 RECOMMENDED BUDGET
FIRE DISTRICTS
CURRENT
/ . . . .
TAX RATE INCREASE
Cedar Grove 50.09 $0.00 S0,09
Chapel Hill $0.1387 $0.00 $0.1387
Damascus $0.1280 $0.00 $0.1280
lfland $0.1028 $0.00 $0.1028
Little River $0.0739 $0.00 $0.0739
Orange Grove $0.0827 $0.00 $0.0827
South Orange S0.0909 $0.00 $0.0909 111
Southern Triangle $0.1280 $0.00 $0.1280"
White Cross $0.1384 $0.00
ORANGE COUNTY
NORTH CAROLINA
2
3
4 Slide #17
FY2024-25 RECOMMENDED BUDGET
BUDGET PUBLIC HEARINGS DATE
Budget and Capital Investment Plan (CIP) May 14&May 30
BUDGET ■ 'K SESSION SCHEDULEDATE
Schools,Durliam Tech,and Outside Agencies May 16
Fire District,Public Safety and Human Services May 23
Support Services,General Government and May 28
Community Services
Budget Amendments and Resolution of Intent to I June 6
Adopt
BOCC REGULAR MEETING DATE
FY2024-25 Operating and CIP Budget Adoption I June 18
ORANGE COUNTY
NORTH CAROLINA
5
6
7
8
10
1 Slide #18
FY2024-25 RECOMMENDED BUDGET
DOCUMENT AVAILABILITY
• Clerk to Board of Commissioners
• County Budget Office
• Orange County Library
Chapel Hill Public l,ihrary
• Orange County Wcbsitc - http://orangccountync.gov
•..:ram
ORANGE COUNTY
NORTH CAROLINA
2
3
4 Slide #19
FY2024-25 RECOMMENDED BUDGET
Mission Statement
Orange County is a visionary leader in providing governmental services
valued by our community,beyond those required by law,in an equitable,
sustainable,innovative,and efficient way.
Vision Statement
We are a diverse,inclusive,and healthy county working together to
strengthen our community and enhance the quality of life for all residents.
��
ORANGE COUNTY
NORTH CAROLINA
5
6 Commissioner Portie-Ascott asked how the budget would look different if there was not a
7 tax rate increase recommended.
8 Bonnie Hammersley said the county would have to find $6.5 million in the budget to cut.
9 She said $5 million goes to the schools, $3.2 million goes to employees and other than that, there
10 are not that many big numbers. She said the loss of sales tax is $8.1 million. She said neighboring
11
1 counties are also recommending increases in their budgets. She said that there is not any fluff
2 or extra in the budget. She said the increase is what the county needs to operate. She said she
3 would like to not have to recommend an increase, but she is required by law to submit a balanced
4 budget. She said they went to department budgets and reviewed what could be cut. She said it
5 is a time when they cannot leave money on the table and department budgets are tight. She said
6 she would not recommend moving sales tax projections.
7 Commissioner McKee asked what caused the extreme drop in the sales tax revenue.
8 Bonnie Hammersley said it is difficult to know but during the pandemic, there was a lot of
9 money coming from the federal government to families and they were spending money. She said
10 businesses also received money during that time.
11 Commissioner McKee asked if the reduction is anticipated to continue in future fiscal
12 years.
13 Bonnie Hammersley said it is difficult to tell but the state of NC is projecting 2% and the
14 hope is that it is a plateau, and it will start moving back up.
15 Commissioner Richards asked for more information on removing the matching
16 requirements for the 401 k.
17 Bonnie Hammersley said law enforcement gets a 5% 401 k contribution per state law. She
18 said that there was a desire in the 1990s to offer something for other employees. She said not
19 all employees can afford to match, so they do not get the supplement. She said she is
20 recommending that all employees get the employer contribution of$100.
21 Chair Bedford said it would be an employer contribution regardless of whether it is deferred
22 or not.
23 Bonnie Hammersley said yes. She said most employees will continue to match because
24 it is a benefit to them. She said the total cost is $75,000 to implement.
25 Commissioner Richards said one of the things she hears a lot about from non-profit
26 organizations is that there is no room for new non-profits to receive funding. She said she sees
27 in the budget that seven new organizations requested funds totaling $144,000, and the County
28 Manager recommended $22,000.
29 Bonnie Hammersley said without a history, new requests cannot score the same number
30 of points as a previously funded non-profit. She said that the rubric was changed this year and
31 the most any non-profit could expect to receive is their base amount plus a maximum of$10,000
32 additional dollars.
33 Commissioner Richards said if an organization is new, it will never have a history.
34 Bonnie Hammersley said they will in future years if it gets funded.
35
36 3. Public Comments
37
38 A motion was made by Vice-Chair Greene, seconded by Commissioner Hamilton, to open
39 the public hearing on the budget and capital investment plan.
40
41 VOTE: UNANIMOUS
42
43 Gail Hughes said she is a former employee with Soil and Water and is a member of the
44 Soil and Water Conservation Board currently. She said she is representing the five-member board
45 in a request to the Commissioners. She said staff requested a temporary part-time position. She
46 said that the Board would like to request a temporary part-time position consideration from the
47 Board even though they have implemented a hiring freeze. She said the reason is that they had
48 three senior technical staff members retire in the last 3.5 years. She said that new employees do
49 not have all of the certifications required or needed to complete the agricultural certification
50 projects. She said it takes years to have enough experience for the certifications. She said that
51 they can use the part-time position for continued training and project oversight. She said the
12
1 person they have in mind has the certifications required and that will allow the work to continue.
2 She said without this, they will have to request engineering assistance from the state and federal
3 governments and there will be long wait times for these projects. She said the wait would likely
4 endanger funding and projects necessary for the agricultural community.
5
6 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to
7 close the public hearing on the budget and capital investment plan.
8
9 VOTE: UNANIMOUS
10
11 At this time the budget public hearing portion of the meeting ended, and the Board transitioned to
12 a work session.
13
14 4. Amendments to Rules of Procedure for Hybrid and Remote Meetings
15 The Board discussed possible amendments to the Board of County Commissioners' Rules of
16 Procedure for conducting hybrid and remote meetings.
17
18 BACKGROUND: In 2021 the BOCC amended its Rules of Procedure to apply the rules to
19 electronic meetings. However, at that time the BOCC did not address the concept of hybrid
20 meetings, during which some members are physically present and others are attending remotely
21 or electronically.
22
23 At this time there are no anticipated additional financial costs for conducting hybrid or remote
24 meetings. Due to previously planned upgrades at Southern Human Services Center, the ability
25 to conduct hybrid and remote meetings will be possible from both meeting rooms at the Whitted
26 and Southern Human Services Centers. These upgrades will be completed by the end of May
27 2024. Additional staff time will be required to manage hybrid meetings; however, the staff in
28 question are exempt County employees and do not earn overtime compensation. There are no
29 additional costs anticipated by the contracted audio and visual vendors for conducting hybrid or
30 remote meetings.
31
32 While discussing hybrid and remote meetings, the Board of County Commissioners may want to
33 consider the following questions or topics:
34 What types of meetings could be conducted remotely or as a hybrid meeting?
35 o Business Meetings
36 o Regular Work Sessions
37 o Budget Work Sessions
38 o Budget Public Hearings
39 o Board Retreats
40 o Joint Meetings with School Boards
41 o Assembly of Governments Meetings
42 o Other Joint Meetings
43 o Special Meetings
44 o Closed Sessions
45 How many Board members can participate remotely in a hybrid meeting?
46 Can other elected officials remotely participate in a Joint Meeting?
47 How often could hybrid or remote meetings occur?
48 What public notice is required for changing an in-person meeting to remote or hybrid?
49 What if there are technology issues and a Board member cannot be seen and/or heard?
50 How might this impact potential Board actions?
51 Are there Americans with Disabilities Act (ADA) considerations?
13
1 ■ Could a member of the public participate/speak remotely during a remote or hybrid
2 meeting?
3 ■ What do other North Carolina counties allow?
4
5 Laura Jensen said this was an opportunity for the Board to discuss the possibility of
6 conducting remote and/or hybrid meetings.
7 John Roberts said state statutes do allow for electronic meetings, but they do not specify
8 what electronic meetings are. He said the statutes do not provide any rules. He said that during
9 the pandemic, the legislature came up with a very detailed overview of remote meetings, but one
10 provision specifies that it is only allowed during a declared emergency. He said that that rule also
11 did not invalidate electronic meetings, whatever those are. He said that the Board can set the
12 rules for what an electronic meeting outside of a state of emergency may be and he can provide
13 guidance.
14 Chair Bedford asked if by electronic meetings, John Roberts meant hybrid meetings.
15 John Roberts said it can be and that electronic meeting would mean remote attendance,
16 but it is not a remote meeting under the declaration of emergency statute.
17 Chair Bedford asked if they can be 100% remote.
18 John Roberts said that he does not recommend a fully remote hybrid meeting and that
19 four people be present as a physical quorum. He said if the Board wants to have a fully remote
20 electronic meeting there could be legal liability if they are making decisions on substantive topics
21 like the budget.
22 Vice-Chair Greene asked if there is a quorum of four people physically present and three
23 people who are remote, if the three people get to vote.
24 John Roberts said if they set the rules to allow that, then yes. He said that his
25 recommendation is to not allow business meetings to be remote because there is no case law,
26 and no judge has interpreted what that means.
27 Chair Bedford said she had forwarded to the Board information on what the Town of
28 Hillsborough had adopted, and the School of Government has agreed with the policy. She said
29 that business, or voting meetings, could not be 100% remote.
30 Commissioner Fowler asked if other counties are holding remote meetings.
31 Laura Jensen said three counties are allowing some sort of remote participation and only
32 shared any rules for that participation.
33 Commissioner Fowler asked if they allow any remote participation.
34 Laura Jensen said that Wayne County's rule is that a majority of the Board of
35 Commissioners must vote at that meeting to allow the person to attend remotely.
36 Chair Bedford asked if Durham and Alexander allow it.
37 Laura Jensen said that Durham and Alexander allow it, but there are no guidelines.
38 Commissioner Richards said that currently the rules only allow a remote commissioner to
39 watch but not participate. She said that she thinks if they are having a decision-making meeting,
40 then they do not need to be hybrid because she worries about that. She also said that she would
41 want advance notice if a commissioner was not going to be in physical attendance.
42 Chair Bedford reviewed the questions she had and the order in which she thought the
43 Board could discuss the topic. She said they needed to determine what type of meetings they
44 could conduct as hybrid meetings. She said then they could determine how many people could
45 be remote; should a commissioner sign up in advance; would it be considered first come, first
46 serve; how many hours in advance should the request be made; how many times per month or
47 year would it be allowed; could the County Manager, County Attorney, or Clerk to the Board be
48 remote; would the public be allowed to give comments remotely, which would only apply during
49 business meetings; and that they need to be careful for certain public hearings that involve federal
50 funds.
14
1 Commissioner Hamilton said that it seems to her they should talk about the "why"first and
2 then the impact on the public. She asked if they should be doing it at all before they get into"how."
3 Commissioner McKee said he had watched a meeting when he was sick. He said he made
4 a request to remote in on the school board joint meetings, he gave it little consideration, and it
5 was an ill-advised request from this distance. He said it was not a business meeting and there
6 were no votes to be taken and, in his mind, he said he was thinking that he would like to watch
7 and if he had a question, he would have liked to be able to ask the question. He said that trying
8 to change the rules to allow hybrid attendance gets very complicated. He said after reviewing all
9 of the possible changes, he has decided that if it is not broken, it does not need to be fixed. He
10 said everything operates smoothly and they are able to achieve quorum and the only time they
11 had to do it was during COVID and it worked, but it still was not ideal. He said that he did not give
12 the question enough consideration of long-term impact and now he is not a fan of changing the
13 policy.
14 Commissioner Hamilton said that she agrees with Commissioner McKee and that she
15 does not see a benefit to this change. She said that they are an elected body, and they have a
16 responsibility to the public to be in-person. She said that she started her commissioner career in
17 COVID and she said she lost a lot by not having the in-person connection. She said they make
18 decisions as a board and that it helps the cohesion when they are in person and together. She
19 said if people are out for a reason, it does not change the impact if they miss a couple of times a
20 year. She said that if the meeting is hybrid, if there is a technical problem, it would be frustrating
21 trying to get the issue solved.
22 Commissioner Richards said she likes the way they operate now. She said that they do
23 not miss meetings often and she said that it would possibly incentivize them not attending if this
24 is an option.
25 Commissioner Fowler said she would have been okay working something out with
26 allowing some remote participation and she was approaching that with curiosity around if she had
27 to be out, and she wanted to attend to have questions, how that could happen. She said that she
28 thinks it works fine the way it is and there is no need to change it.
29 Commissioner Portie-Ascott said that she likes meetings in person. She said that she likes
30 that they are efficient in their decision making. She said she wondered if that meant a
31 commissioner could choose to always be remote and what that would mean for them.
32 Commissioner Fowler said that if there were ever younger commissioners that had young
33 children and they would need to hire a sitter to participate in person, then she would suggest that
34 they reconsider the issue.
35 Chair Bedford said technological glitches happen and they cannot be planned around.
36 She said that her brother said to test logic, sometimes they examine the extreme. She said that
37 he is in Michigan and several of the council members go to Florida for five months at a time and
38 this created an issue. She said that she thinks they may need wording that says hybrid meetings
39 are not allowed at this time because it could always be changed. She said that there could be a
40 time when a person has a short-term disability, and they may need ADA accommodations.
41 John Roberts said that this is not a job so he cannot speak to this for the commissioners.
42 He said that if it were an employee, he can look into this.
43 Chair Bedford said medical issues may come up in the future.
44 Commissioner Portie Ascott asked if they can suspend the rules and allow remote
45 participation.
46 John Roberts said they can always suspend the rules, but he does not recommend that.
47 He said that this could be a situation that would be appropriate.
48 Commissioner Hamilton said that it is hard to predict the future and if there is a situation
49 that is unusual, the Board can discuss at that time. She said that boards change, and people
50 change. She said they may not be following their own rules currently and that they should go over
51 them.
15
1 Chair Bedford asked if they needed to say that hybrid participation is not allowed.
2 John Roberts said that it currently does not authorize hybrid or remote participation.
3 Commissioner McKee said that the rules and the protocols they have been operating
4 under would still apply and they have not been allowing it.
5 John Roberts said that he agrees with that. He said that the rules apply to hybrid or remote
6 meetings but there are no rules that say how they will occur.
7 Commissioner McKee said they can chalk this up to his one crazy idea for the year and
8 move on.
9
10 5. Affordable Housing Advisory Board on Aging —Appointments Discussion
11 The Board discussed appointments to the Affordable Housing Advisory Board.
12
13 BACKGROUND: The Affordable Housing Advisory Board prioritizes affordable housing needs
14 and assesses project proposals. The Board also publicizes the County's housing objectives,
15 monitors the progress of local housing programs, explores new funding opportunities, and works
16 to increase the community's awareness of, understanding of, commitment to, and involvement in
17 producing attractive affordable housing.As a general practice, this Board has decided not to make
18 recommendations for vacancies.
19
20 The Board of County Commissioners appoints all fifteen (15)At-Large members.
21
22 The following individuals and positions are presented for Board consideration:
23
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Hasan Abdullah At-Large Second Full Term 06/30/2027
Monica At-Large First Full Term 06/30/2027
Palmiera re-appointment
BOCC At-Large Partial Term 09/30/2025
Appointee
BOCC At-Large First Full Term 06/30/2027
Appointee
BOCC At-Large First Full Term 06/30/2027
Appointee
24
25 If the positions listed above are filled, no vacancies remain.
26
27 Tara May introduced the item.
28 The Board agreed by consensus on the recommended applicants.
29 Commissioner Fowler suggested Beth Akers, Thomas Grasty, David Roth, or Andrew
30 Semmes for the remaining at-large positions.
31 Chair Bedford suggested MZ K Johnson.
32 Commissioner Portie-Ascott agreed with Andrew Semmes and suggested Todd Orr.
33 The Board agreed by consensus on Thomas Grasty, MZ K Johnson, and Andrew
34 Semmes.
35
36 6. Alcoholic Beverage Control Board —Appointments Discussion
37 The Board discussed an appointment to the Alcoholic Beverage Control Board.
16
1
2 BACKGROUND: The ABC Board has the authority to buy, sell, transport and possess alcoholic
3 beverages for the operation of its stores. This Board also adopts rules for the ABC system and
4 has the authority to hire and dismiss employees.
5
6 The Board of County Commissioners appoints all five (5)At-Large members.
7
8 The following individuals are presented for Board consideration:
9
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Jenn Sykes At-Large First Full Term 06/30/2027
Judson At-Large Second Full Term 06/30/2027
Williamson
10
11 Pursuant to North Carolina General Statute 18B-700, the Board of Commissioners shall designate
12 a member of the local ABC Board to serve as Chair. Judson Williamson (current Vice-Chair) has
13 volunteered to be appointed as Chair, with support from the ABC Board members.
14
15 One of the following ABC Board members may be designated as Chair:
16
NAME POSITION DESCRIPTION EXPIRATION
DATE
Judson Williamson At-Large 06/30/2024
(recommended
for
reappointment
Mike Zito At-Large 06/30/2026
Melvin Green At-Large 06/30/2026
Elizabeth Carter At-Large 06/30/2025
17
18 Tara May introduced the item.
19 Commissioner Richards said the ABC Board strongly supports the recommendation of
20 Jenn Sykes.
21 Commissioner Portie-Ascott said she likes to give community members an opportunity.
22 Chair Bedford said that appointing Jenn Sykes would improve gender, age, and ethnic
23 diversity on the ABC Board.
24 The Board agreed by consensus on the recommended applicants. The Board agreed to
25 appoint Judson Williamson as chair.
26
27 7. Durham Technical Community College Board of Trustees —Appointment Discussion
28 The Board discussed an appointment to the Durham Technical Community College Board of
29 Trustees.
30
31 BACKGROUND: Durham Technical Community College is governed by a Board of Trustees.
32 Four members of the Board are appointed by the governor, four are appointed by the Durham
33 County Board of Commissioners, four are appointed by the Durham Public Schools Board of
34 Education, and two are appointed by the Orange County Board of Commissioners. Trustees serve
35 four-year terms and set local policy for the College.
17
1
2 The following individual is presented for Board consideration:
3
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Janet Hadar At-Large First Full Term 06/30/2028
(re-appointment)
4
5 If the position listed above is filled, no vacancies remain.
6
7 Tara May introduced the item.
8 The Board agreed by consensus on the recommended applicant.
9
10 8. Orange County Board of Adjustment -Appointments Discussion
11 The Board discussed appointments to the Orange County Board of Adjustment.
12
13 BACKGROUND: The Board of Adjustment hears, reviews, decides appeals, and reviews any
14 order requirement, decision, or determination made by the Zoning Officer in the performance of
15 official duties. It also hears and decides applications for the approval of those Special Uses
16 requiring Board of Adjustment approval, in accordance with the rules and conditions detailed in
17 the Unified Development Ordinance (UDO), hears and decides appeals for variances from the
18 dimensional regulations of the Unified Development Ordinance (UDO), and decides or determines
19 other matters as may be required by the Unified Development Ordinance (UDO) or State law.
20
21 The Board of County Commissioners appoints all seven (7) members. Due to the nature of its
22 work, the Board of Adjustment does not make recommendations for appointments.
23
24 The following individuals are presented for Board consideration:
25
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Nathan Member Second Full Term 06/30/2027
Robinson
Greg Niemiroski Member First Full Term 06/30/2027
(re-appointment)
Adam Beeman Alternate First Full Term 06/30/2027
(re-appointment)
26
27 If the individuals listed above are appointed, no vacancies remain.
28
29 Tara May introduced the item. She said there had been questions about a potential
30 conflict of interest for one of the recommended applicants who also serves on the Planning Board,
31 Adam Beeman. She said that the County Attorney sent information to the Board regarding the
32 question. Tara May said that it is her understanding that there is not a conflict of interest, despite
33 how it may appear.
34 The Board agreed by consensus to appoint Nathan Robinson and Greg Niemiroski to the
35 Board of Adjustment.
18
1 Chair Bedford explained her concerns regarding the recommendation of Adam Beeman.
2 She said that Adam Bronson's term on the Planning Board expires in about 10 months. She said
3 that Elizabeth Bronson also serves on the Board of Adjustment and the Planning Board, and her
4 term expires in March 2025. She said that two recent projects went on Lawrence Road went to
5 the Planning Board and Board of Adjustment. She said the first went to the Planning Board and
6 then to the Board of Commissioners. She said the second went to the Board of Adjustment. She
7 said that members of the community felt that it was a conflict of interest to have two members of
8 the Planning Board on the Board of Adjustment. She said that the County Attorney said that no
9 decision made by the Planning Board or to the Board of Commissioners would be appealed to
10 the Board of Adjustment. She said that it is not in fact a conflict of interest.
11 John Roberts said that the second Lawrence Road project was a special use permit. He
12 said that Board of Adjustment members are expected to be impartial when considering permit
13 applications. He said that they cannot know what is in someone's mind, but it is certainly
14 conceivable that someone who voted in support of the first planning and zoning request for school
15 and athletic fields would be equally supportive of something that was just athletic fields.
16 Chair Bedford said it could be useful for someone with experience on the Planning Board
17 to serve on the Board of Adjustment because they know about the UDO and the different planning
18 rules. She suggested Andrew Meyers for the remaining position.
19 Commissioner McKee said there is a difference between having an appearance of a
20 conflict of interest and an actual legally defined conflict of interest. He said he does not have a
21 problem with appointing Adam Beeman.
22 Commissioner Hamilton said she has deeper concerns about how the Board of
23 Commissioners makes decisions on the Board of Adjustment. She said it is a quasi-judicial board
24 which is unique compared to the other boards they are making decisions about. She said she
25 would like to do know how they are functioning on the board. She asked if there is a way to have
26 a different process for making decisions for the Board of Adjustment or others like it.
27 Vice-Chair Greene said they do not have to decide if there is a conflict but are in the
28 position of appointing someone. She said she understands the difference between a legal conflict
29 and a perceived conflict, and that the public does have a perception of a conflict. She said she
30 does not think they should appoint a current member of the Planning Board to the Board of
31 Adjustment.
32 Commissioner Fowler agreed with Vice-Chair Greene.
33 Commissioner Portie-Ascott said it is good to give others an opportunity to serve.
34 Chair Bedford said one option is to ask Tara May to advertise for more applications.
35 The Board agreed to re-advertise the vacant position.
36 Tara May said the advertisement would be made over the summer.
37 Commissioner Fowler said that for the other person serving on both boards that they would
38 let her finish her term and then not renew.
39 Chair Bedford said yes, and that the individual would need to pick which one she would
40 like to serve on.
41
42 9. Orange Water and Sewer Authority Board of Directors —Appointments Discussion
43 The Board discussed appointments to the Orange Water and Sewer Authority Board of Directors.
44
45 BACKGROUND: The OWASA Board of Directors adopts OWASA's annual budget, approves
46 bond issues to fund capital projects, makes policy decisions, and sets rates, fees, and charges
47 based on cost-of-service principles. The Board also appoints an Executive Director, independent
48 Auditor, and General Counsel.
49
50 The Board of County Commissioners appoints two (2) members.
51
19
1 The following position is presented for Board consideration:
2
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
BOCC County Resident First Full Term 06/30/2027
Appointee
3
4 If the position listed above is filled, no vacancies remain.
5
6 Tara May introduced the item. She said one applicant, Michael Hughes, also serves on
7 the Agricultural Preservation Board and the OUTBoard. She said his first term on the Agricultural
8 Preservation Board ends in June 2024 and he could theoretically serve another term. She said
9 his term on the OUTBoard ends in September 2024, and he could be reappointed. She said he
10 is serving as chair on the OUTBoard.
11 Commissioner Fowler suggested Johnny Randall and Julian Sereno.
12 Commissioner McKee suggested Michael Hughes.
13 Vice-Chair Greene also agreed with Michael Hughes. She said he is a stormwater
14 engineer and has served on the OWASA Board before.
15 Chair Bedford said she also agreed with Michael Hughes. She said in a previous meeting
16 with the OWASA representatives she learned that they are facing similar inflationary costs as the
17 county, they are trying to manage PFAS, and they are trying to figure out if they should do the
18 western intake at Jordan Lake. She said that someone with experience should be on the OWASA
19 board.
20 Commissioner Hamilton suggested Colleen Bridger and John Bucher
21 Chair Bedford said that Colleen Bridger used to be the county health director.
22 Vice-Chair Greene said that Colleen Bridger has interest in serving the county in other
23 positions.
24 The Board agreed by consensus to appoint Michael Hughes.
25
26 Adjournment
27
28 A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to adjourn
29 the meeting at 8:25 p.m.
30
31 VOTE: UNANIMOUS
32
33
34 Jamezetta Bedford, Chair
35
36
37 Laura Jensen
38 Clerk to the Board
39
40 Submitted for approval by Laura Jensen, Clerk to the Board.