HomeMy WebLinkAboutMeeting Summary 03062024 Meeting Summary— Parks and Recreation Council (PRC)
March 6th, 2024
Bonnie B. Davis Center, Hillsborough
Members Present: Natalie Ziemba (Chair), Andrea Zimmerman (Vice-Chair, remote), Mikki
Fleming, Chris Colvin (remote), Louise Flinn, Trevor Robinson, Gina Reyman, Lilly Kohout (YD)
Members Absent: Rod Jones, Xilong Zhao,
Staff: David Stancil, Abby Mattingly, Ardra Webster (remote)
Chair Natalie Ziemba called the meeting to order at 6:33pm.
Report of the Chair:
a. Chair Comments— No report from the chair.
b. Changes to the agenda — No changes were made.
New Business:
A. Review of the Outside Agency Requests: Ziemba gave an introduction to the process for
reviewing outside agency requests. The council will read through the submitted
applications and discuss them to come to a consensus on scoring. The scores will be
considered when the County Manager meets to decide on final funding. There were
three applications forwarded to the PRC for this year, and all three applicants have been
awarded funding in the past. The Council began by discussing the application of Triangle
Bikeworks. The organization hosts several biking events throughout the year and
teaches youth leadership skills alongside the physical training. Mikki Fleming offered
insight into some of the discussions that took place last year when the council met. It
was noted that the organization serves heavily outside of Orange County, and the
Council was uncertain as to how funding was distributed with that consideration. The
Council discussed last year's awarded funding. The group acknowledged that the
organization has two full-time staff members and might lack the capacity to dedicate
themselves to filling out the application, but they agreed that some of the numbers
lacked clarity. The Council then proceeded to create scores in all three sections of the
Outside Agency Scorecard and determined on a final combined score of 64.5. Questions
listed by the PRC for notation included clarity on the budget and some of the projected
outcomes.
The council next reviewed the Swim for Charlie application. This organization seeks to
teach youth to swim and increase water safety. The organization operates in Durham
County as well, and while the council understood the requests from Orange County to
be applied within Orange County, they agreed that it would have been nice to have
more information on any funding awards or requests from Durham County. There was a
discussion on program target demographics and how that compares to the school
demographics/application demographics. The Council overall had a high degree of
consensus and clarity on the application. The PRC then proceeded to create scores in all
three sections of the Outside Agency Scorecard and determined a final combined score
of 82.5 . There were no additional questions listed by the PRC for notation.
Finally, The Council discussed the Bridge II Sports application. This organization works to
improve access to sports for students with disabilities and impairments. Business officer
Ardra Webster filled the group in on the organization's funding request from last year
and noted that there was a significant decrease in funding requests. Andrea Zimmerman
voiced concerns over some of the notable changes in projected outcomes. With the
projected outcomes and costs, some of the math appeared incorrect to the Council. The
PRC noted that section three seemed to have missing elements of the application. The
organization noted in its application that the outcomes report is pending, and the
Council discussed the challenges of how to grade a missing element of the application.
The PRC then proceeded to create scores in all three sections of the Outside Agency
Scorecard and determined a final combined score of_55. Questions listed by the PRC
for notation included INSERT
Old Business
A. Appointments: Abby Mattingly provided an update on appointments and
reappointments. Ziemba and Chris Colvin were submitted to the BOCC for
reappointment, alongside the recommendation for Gregory Husketh. There is a new
youth delegate position that has opened up. Fleming's term will expire at the end of the
month and there is one applicant from the Cheeks Township. Trevor Robinson motioned
to recommend Allen Parker for the upcoming Cheeks Township vacancy, Zimmerman
seconded. All in favor, none opposed. Staff will follow up with Parker to ensure
continued interest before sending the recommendation forward.
Report of the Director
A. Project/Program Updates Stancil provided an update on meetings with HYAA regarding
the Lawrence Road ballfields. A soccer organization has reached out about a potential
partnership for the fields at Millhouse. In light of the hour other items were deferred.
Council and Committee Reports
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B. Items for the Council/Sharing of Volunteer Opportunities—
Adjournment: Zimmerman adjourned the meeting at 8:18pm
Next Meeting: April 3, 2024 (Solid Waste Op Ctr)