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Home My WebLink About2024-306-E-Tax Dept-North Carolina Association of County Commissioners-NCPTS Software Licensing & Pool FundsRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 28th day of May 2024 by and between ORANGE COUNTY (hereinafter referred to as “County”) and North Carolina Association of County Commissioners, having a principal place of business at 323 West Jones Street, Suite 500, Raleigh, NC 27603 (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated September 1, 2022, (hereinafter the “Original Agreement”), for the provision of services for license to use certain North Carolina Property Tax System (NCPTS) software and pool funding for software enhancements; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of June 30, 2025. 2. Article 5, Section a is amended to reflect a maximum payable not-to-exceed amount of Thirty Thousand dollars ($30,000.00). 3. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Kevin Leonard County Manager Executive Director DocuSign Envelope ID: A9F38C02-B9FA-4A9B-8301-F2B7B265168F Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: North Carolina Association of County Commissioners (NCACC) Vendor Contact Person: David Baker Phone: (919) 715-4365 Address: Box 27288 City Raleigh State: NC Zip: 27611-7288 Department: Tax Administration Amount: $30,000 Purpose: NCPTS Software Licensing & Pool Funds Budget Code(s): 10315020-625010 Vendor # 33228 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 9/1/2022) (Most Recent Amendment 6/28/2023) Effective Date 7/1/2024 End Date 6/30/2025 Notice Date N/A (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: A9F38C02-B9FA-4A9B-8301-F2B7B265168F 5/28/2024 5/30/2024 5/30/2024 5/30/2024 X X X X X X X X X Limit Deductible $1,690,000 $1,000 5/24/2024 LIABILITY AND PROPERTY COVERAGE CERTIFICATE COVERAGE PROVIDER: NCACC Liability and Property Pool North Carolina Association of County Commsioners MEMBER: 323 W. Jones Street, Suite 500 Raleigh, NC 27603 323 W. Jones Street, Suite 500 Actual Cash Value at the time of the Loss, unless otherwise specified in the Coverage Document; Deductible Applies Limits July 1, 2025 This certificate is provided by the NCACC North Carolina Liability and Property Joint Risk Management Agency and is issued as a matter of information only. This certificate confers no rights upon the certificate holder other than those provided in the coverage document. This certificate does not amend, extend, or alter the coverage afforded by the coverage documents listed herein. LP-NO-402-24 Raleigh, NC 27603 Liability COVERAGES Excess Auto Liability for Non-Owned Autos Effective Date Expiration Date Coverage Contract # Type of Coverage General Liability – Each Occurrence, No Aggregate applies July 1, 2025 July 1, 2025Hired Autos, Each Accident LP-NO-402-24 LP-NO-402-24 LP-NO-402-24 July 1, 2024 $1,000 July 1, 2024 Property – Risks of Direct Physical Loss, Blanket Limit Hired Autos (if coverage is not purchased elsewhere) Public Officials Liability Law Enforcement Liability Privacy & Security - Claims Made Automobile Liability Orange County PO Box 8181 Hillsborough, NC 27278 By: Collin Klein, Underwriter for the NCACC Cancellation: Should any of the described coverage documents herein be cancelled before the expiration date shown, the NCACC Pools will endeavor to mail written notice to the Certificate Holder named herein, but failure to mail such notice shall impose no obligation or liability of any kind upon the NCACC Pools, its agents or representatives, or the issuer of this certificate. CERTIFICATE HOLDER: Automobile Physical Damage Any Covered Auto as designated by the Participant Excess Liability July 1, 2024 NONE $2,000,000 occurrence July 1, 2024 LP-NO-402-24 July 1, 2024 July 1, 2025 $2,000,000 occurrence LP-NO-402-24 July 1, 2024 July 1, 2025 $2,000,000 occurrence $4,000,000 aggregate July 1, 2024 July 1, 2024 July 1, 2025 July 1, 2025 Physical Damage deductible All Owned Autos, Each Accident LP-NO-402-24 July 1, 2025 LP-NO-402-24 July 1, 2024 LP-NO-402-24 July 1, 2025 Additional Information: Evidence of coverage. NONE Employee Practices Liability LP-NO-402-24 July 1, 2024 July 1, 2025 $2,000,000 occurrence $4,000,000 aggregate LP-NO-402-24 July 1, 2024 July 1, 2025 $1,000,000 aggregate DocuSign Envelope ID: A9F38C02-B9FA-4A9B-8301-F2B7B265168F