HomeMy WebLinkAboutAgenda - 06-04-2024; 8-i - Fiscal Year 2023-24 Budget Amendment #10 1
ORD-2024-015
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 4, 2024
Action Agenda
Item No. 8-i
SUBJECT: Fiscal Year 2023-24 Budget Amendment #10
DEPARTMENT: County Manager's Office
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153
Summary
Attachment 2. Fee Schedule
Amendments
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2023-24.
Planning — Inspections Fund
1. The Planning and Inspections Department requests to amend the County Fee Schedule to
include the corrections provided in the Attachment 2. These fees were last updated in 2018,
but inadvertently left off the FY 2023-24 approved fee schedule. This item also requests
an increase in the rates to better reflect the cost to provide these services. These changes
to the fee schedule do not affect revenues budgeted for FY 2023-24.
2. The Planning and Inspections Department had deferred revenue of $132,835 in the
Inspections Division for use in FY 2023-24. The Inspections Division was moved to the
newly created Inspections Fund as part of the FY 2023-24 budget. This amendment
requests budget authorization in the General Fund and moves the funds to the Inspections
Fund.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Department on Aging
3. The Department on Aging had deferred revenue of $17,364 for the Senior Wellness
Program for use in FY 2023-24 as part of Budget Amendment #1 approved earlier this
fiscal year. This program changed from the Annual Grant Fund to the Multi-Year Grant
Fund. This budget amendment requests budget authorization in the Annual Grant Fund
and moves the funds to the Grant Project Ordinance within the Multi-Year Grant Fund,
already appropriated on Budget Amendment #1.
2
4. The Department on Aging has received additional revenue for the Operation Fan Heat
Relief Program, with contributions from Dominion Resources, Duke Energy Carolinas,
Duke Energy Progress, and Valassis through the Division of Aging and Adult Services, and
made available to Area Agencies on Aging (AAA) totaling $2,150. These funds are to
purchase fans in support of Operation Fan Heat Relief (OFHR), a summer program
intended to provide a more comfortable living environment and reduce heat related
illnesses. This budget amendment provides for the receipt of these donated funds in the
following Department on Aging Grant Project Ordinance, outside of the General Fund:
Operation Fan Grant($2,150) - Project# 71154
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Operation Fan Grant $2,872 $2,150 $5,022
Total Project Funding $2,872 $2,150 $5,022
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Operation Fan Expenditures $2,872 $2,150 $5,022
Total Costs $2,872 $2,150 $5,022
5. The Department on Aging has received additional revenue for the Seniors' Health
Insurance Information Program (SHIIP) totaling $14,936, to be used for staffing and
program supplies related to the Volunteer Connect 55+ Senior Health Insurance
Information Program. This budget amendment provides for the receipt of these donated
funds in the following Department on Aging Grant Project Ordinance, outside of the
General Fund:
SHIIP Funds ($14,936) - Project# 71151
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
SHIP Fund Grant $28,833 $14,936 $43,769
Total Project Funding $28,833 $14,936 $43,769
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
SHIP Fund Expenditures $28,833 $14,936 $43,769
Total Costs $28,833 $14,936 $43,769
6. The Department on Aging has received additional revenue for the Medicare Improvement
for Patients and Providers Act (MIPPA) totaling $5,659, to be used for staffing and program
supplies related to the Volunteer Connect 55+ Senior Health Insurance Information
3
Program. This budget amendment provides for the receipt of these donated funds in the
following Department on Aging Grant Project Ordinance, outside of the General Fund:
MIPPA Funds ($5,659) - Project# 71152
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
MIPPA Fund Grant $37,997 $5,659 $43,656
Total Project Funding $37,997 $5,659 $43,656
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
MIPPA Fund Expenditures $37,997 $5,659 $43,656
Total Costs $37,997 $5,659 $43,656
7. The Master Aging Plan Multi-year Grant project received $38,285 in donations. The Master
Aging Plan (MAP) is a five-year plan that provides comprehensive and coordinated delivery
of community services and supports that foster lifelong community engagement and well-
being to older adults in Orange County. The donated funds, which are individual
contributions toward MAP initiatives, includes cost share contributions from families
benefiting from the Home Helpers Guide projects. The expenditures include costs
associated with the Handy Helpers Program such as constructing ramps and home
modifications for the eligible County residents. This budget amendment provides for the
receipt of these funds in the Multi-year Grant Fund, outside of the General Fund, and
amends the following Master Aging Plan Project Ordinance:
Master Aging Plan ($38,285) - Project# 71099
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Donations $1,023,866 $38,285 $1,062,151
Total Project Funding $1,023,866 $38,285 $1,062,151
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Master Aging Plan Expenditures $1,023,866 $38,285 $1,062,151
Total Costs $1,023,866 $38,285 $1,062,151
8. The Orange County Department on Aging has received notification of additional Home and
Community Care Block Grant funds, distributed by the Central Pines Regional Council
(formerly Triangle J Council of Governments), in the amount of $9,838. These funds will
be used to provide additional funding toward the Case Assistance/Aging in Place Program.
This budget amendment provides for the use of these funds during the current fiscal year.
4
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Transportation Services
9. At its February 20, 2024 Business meeting, the Board of County Commissioners approved
an amendment to the FY 2024 Annual Transit Work Plan to reallocate funds from the
Mobility on Demand Operating project to a new capital project for a one-time purchase of
five (5) mini vans. This amendment creates the following Capital Project Ordinance for the
purchase of five Mobility-on-Demand vehicles and provides for the reimbursement of this
purchase from the Transit Tax via GoTriangle up to $250,000.
Mobility on Demand Vehicle Purchases ($250,000) - Project# 30083
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Transit Tax Proceeds $0 $250,000 $250,000
Total Project Funding $0 $250,000 $250,000
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Vehicle Purchase Expenditures $0 $250,000 $250,000
Total Costs $0 $250,000 $250,000
10.The Transportation Services Department receives Transit Tax reimbursement for
transportation services operating expenses through GoTriangle. This amendment
recognizes $88,787 in additional reimbursement revenue received and appropriates these
funds for staff office space improvements.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
5
Health Department
11.The Orange County Health Department receives Maximization funds from the North
Carolina Department of Health and Human Services, Division of Health Benefits and the
Prepaid Health Plans, related to Medicaid Cost Settlement reports and the Medicaid
Transformation Quarterly Directed Payments. Local Health Departments submit an annual
Medicaid Cost Settlement report to the North Carolina Department of Health and Human
Services to reconcile the State portion of the amount of Medicaid reimbursement owed to
each Health Department for the cost of providing medical and dental services to Medicaid
recipients. Medicaid Cost Settlement payments, as one time payments, are budgeted
toward capital improvements like renovations of Health Department facilities that serve
Medicaid eligible patients. An additional $426,632 of Medicaid Maximization funding will be
recognized, offset by a corresponding decrease in General Fund fund balance
appropriation.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Drug Forfeiture Fund
12.The Sheriff's Office has received notice of additional revenue from Asset Forfeiture. The
Office has received $661,561 in additional Federal Forfeiture Funds, $11,284 in State
Forfeiture Funds and $30,471 in additional interest income. These funds are appropriated
in the Drug Forfeiture Fund, outside of the General Fund, and amends the following Grant
Ordinance:
Drug Forfeiture Fund($703,316) - Fund 31
Revenues for this fund:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Interest on Investments $33,925 $30,471 $64,396
Sale of Fixed Assets $13,049 $0 $13,049
State Forfeiture Funds $159,680 $11,284 $170,964
Federal Forfeiture Funds $1,545,966 $661,561 $2,207,527
Total Project Funding $1,752,620 $703,316 $2,455,936
Appropriated for this fund:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Expenditures $1,752,620 $703,316 $2,455,936
Total Costs $1,752,620 $703,316 $2,455,936
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
6
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Miscellaneous
13.The FY 2023-24 Approved Budget included Wage Increase funds of $4,440,000, 401k
Enhancement funds of$720,000, Merit Pay Adjustment of$410,000 and a Salary Savings
allocation of -$3,824,900. This budget amendment provides for the allocation of these
funds within the affected departments in the General Fund.
14.As the County reviews its projected financial position at year end, staff have identified that
public safety overtime has significantly exceeded budget. In order to offset the impact of
this increase, it is proposed that the County redirect $2,700,000 in appropriated funds to
cash fund or Pay-Go school recurring capital to instead fund personnel expenses. The
County would instead use prior financing revenue from the Series 2015 financing package.
The corresponding school projects have not occurred in this time, and the County must
draw down financed funds based on Internal Revenue Service (IRS) rules. This action
amends the following capital ordinance to change the revenue source:
Recurring Capital- OCS ($0) - Project# 51009
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Alternative Financing $5,630,040 $1,122,120 $6,752,160
Transfer from General Fund $1,616,760 ($1,122,120) $494,640
Total Project Funding $7,246,800 $0 $7,246,800
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Project Expenditures $7,246,800 $0 $7,246,800
Total Costs $7,246,800 $0 $7,246,800
Recurring Capital- CHCCS ($0) - Project# 54010
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Alternative Financing $8,469,960 $1,577,880 $10,047,840
Transfer from General Fund $2,283,240 ($1,577,880) $705,360
Total Project Funding $10,753,200 $0 $10,753,200
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Project Expenditures $10,753,200 $0 $10,753,200
Total Costs $10,753,200 $0 $10,753,200
7
15.The County has identified that it will receive $400,000 in addition interest income, due to a
higher interest rate environment. It is proposed that the County use $250,000 of these
funds to offset increased utility expenses in the Asset Management Services Department,
$100,000 to offset the increased costs of juvenile jail stays, and $50,000 to provide a
backstop to the Inspection Fund, due to slowing permitting activity. This action increases
the authorization in the General Fund by $400,000 and the Inspection Fund by $50,000.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2023-24 and increases
the authorization in the General Fund by $631,460, the Multi-Year Grant Fund by $61,030, the
Inspection Fund by $50,000, the County Capital Fund by $250,000, the Annual Grants Fund by
$17,364, and the Drug Forfeiture Fund by $703,316.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2023-24.
8
Year-To-Date Budget Summary
Fiscal Year 2023-24
County Annual Grants Inspections Drug
Fund Budget Summary General Fund Grants Fund Capital Fund Fund Forfeiture
Fund
Original Budget Revenue $271,114,238 $357,000 $28,888,432 $0 $1,405,313
Interfund Transfer Revenue $1,391,290 $204,170
Fund Balance Appropiation $7,000,000
Total Original Budget $279,505,528 $357,000 $28,888,432 $0 $1,609,483 $0
Additional Revenue Received Through
Budget Amendment#10 (June 4th, 2024)
Grant Funds $1,828,051 $528,249 -$2,334,609 $17,364 $672,845
Non Grant Funds $546,234 $29,000 $2,095,239
Additional Interfund Transfer Revenue $158,211 $23,750 $50,000
Additional Fund Balance Appropriation $812,265
Total Amended Budget $282,850,289 $937,999 $28,649,062 $17,364.00 $1,659,483 $672,845
Dollar Change in 2023-24 Approved Budgel $3,344,761 $580,999 ($239,370) $17,364 $50,000 $672,845
% Change in 2023-24 Approved Budge] 1.20% 162.74% -0.83%1 100.00% 3.56% 100.00%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent Positions (includes
Permanent and Time Limited) 1,001.800 17.000
Changes to Full Time Equivalent Positions 2.250
Total Approved Full-Time-Equivalent Positions for Fiscal
Year 2023-24 1,004.050 0.000 0.000 0.000 17.000 0.000
Attachment 2. Planning Department Fee Schedule Revisions 9
Last
Planning Description Current Fee Proposed Change Revision Notes
Inspection Fees
Schedule A
0.0203/sq.ft.$25.00 min.12%surcharge for 0.022/sq.ft.$150.00 min.15%surcharge for 2018 Increase to improve cost recovery
Residential(1&2 family)Plans Review Hillsborough Hillsborough
Schedule B
0.0203/sq.ft.$25.00 min.12°%surcharge for 0.022/sq.ft.$150.00 min.15%surcharge for 2018 Increase to improve cost recovery
Residential(1&2 family)Plans Review Hillsborough Hillsborough