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Agenda - 06-04-2024; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 4, 2024 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: April 9, 2024 Budget Work Session - CIP Attachment 2: April 16, 2024 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION-CIP 5 April 9, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a CIP Budget Work Session on Tuesday, 9 April 9, 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford and Commissioners Amy 12 Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna Richards 13 COUNTY COMMISSIONERS ABSENT: Vice-Chair Greene 14 COUNTY ATTORNEYS PRESENT: None 15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Bedford called the Board of County Commissioners meeting to order at 7:01 p.m. 20 All Commissioners were present, except Vice-Chair Greene. 21 22 1. Discussion of Manager's Recommended FY 2024-34 Capital Investment Plan (CIP) 23 24 BACKGROUND: Each year, the County produces a Capital Investment Plan (CIP) that 25 establishes a budget planning guide related to capital needs for the County and Schools. The 10- 26 Year CIP is evaluated annually to include year-to-year changes in priorities, needs, and available 27 resources. Approval of the CIP commits the County to the first-year funding only of the capital 28 projects; all other years are used as a planning tool and serves as a financial plan. 29 30 Capital Investment Plan — Overview 31 The FY 2024-34 CIP includes County Projects, School Projects, and Proprietary Projects. The 32 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and Durham 33 Technical Community College — Orange County Campus projects. The Proprietary Projects 34 include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 35 36 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 37 property tax growth and 4% in sales tax growth annually over the next ten years. The CIP will 38 rely substantially on debt financing to fund the projects and these required debt amounts are fully 39 integrated in the County's Long-Term Debt Model (page 40 provides a bar chart of the ten-year 40 funding plan). 41 42 The meeting discussion will focus on County and Proprietary CIP projects. Note: Page numbers 43 are referenced below as they appear in the CIP document. See Attachment A for the Overall CIP 44 Summary (page 36), County CIP Projects Summary (page 48), and the Proprietary CIP 45 Summaries (page 123). Discussion of the Schools CIP projects is scheduled for the May 16, 46 2024 Budget Work Session. 47 48 Discussion at this meeting will also be directed to the Debt Service and Debt Capacity— General 49 Fund (page 171), the Water and Sewer Debt Service requirements paid with Article 46 Quarter 50 Cent Sales Tax proceeds (page 172), and Debt Service requirements for Solid Waste (page 173) 51 and Sportsplex (page 174). 2 1 Travis Myren, Deputy County Manager, made the following presentation: 2 3 Slide #1 ORANGE COUNTY Nt7RTH CAROLINA ORANGE COUNTY CAPITAL INVESTMENT PLAN FY2024-34 Board of Orange County Commissioners Work Session April 9, 2024 4 5 6 Slide #2 Purpose Purpose of the Capital Investment Plan — Board Approves Year 1 of the Plan as the FY2024-25 Capital Budget — Ten Year Planning Horizon (FY2024-34) • Imposes Planning Discipline • No Surprises — Debt Service Requirements • Amount of Funds Required in the operating Budget • Measures Debt Capacity—Debt Service Compared toFxpected General Fund Revenue • Predicts Potential Tax Increases Required to Pay Debt Service ORANGE COUNTY 2 NUIiFH CRC3LrNA 7 8 9 10 3 1 Slide #3 FY2024-34 Recommended Capital Investment Plan Plan Alignment — Countywide Strategic plan — Long Range School optimization Plan — County Long Range Facilities Plan 'Sustainable Building Policy (p. 185) Directs County departments when designing, constructing,and operating County buildings in a — Operational Support manner aligned with Climate Action Plan ORAN HE�ARCMCOUNTY 2 3 Travis Myren indicated that items in the CIP that align with various county plans will be 4 identified by the colors on slide #3. 5 6 Slide #4 FY2024-34 Recommended Capital Investment Plan • Total Recommended EY2024-25 Capital Expenditures -$51.5 million County Capital $16.2 million Proprietary Funds $3.0 million School Capital $32.3 million GRANGE COUNTY 4 [VC)A-Tf-1 CJ1.AO:LEIVA. 7 8 9 10 4 1 Slide #5 I=Y2024--34 Capital Investment Plan Public L-dvcaliun/Leamwp Corremunif b, Long Range School Optimization Plan Annual School Facility and Repair Projects-$12.1 million by ADM (p. 135) — Used for a variety of school improvements Accessibility Building maintenance(doors,electrical systems,HVAC,etc.) Classroom Improvements Technology Sustainability — Funded by a mix of sources Pay-as-you-go(cash) Debt tinanoi ng Lottery proceeds Article 46 ORANGE COUNTY s Nox-rH C1►AOLiNA 2 3 4 Slide #6 FY2024-34 Recommended Capital Investment Plan Public Educari+on1earnim Commar0ty Lang Range Schaal Optimization Plan • Remaining Supplemental Deferred Maintenance v p. 140 CHCCS& 156 OCS �> ,r Previously Aulhonzed $17,563,400 $13,239,Bt70 FY2024-25 $9,067,600 $11,129,400 FY2025-25 $9.000,000 TOTAL $35,63t0l* $24,369.000 — working to Recorrole Prior and Future CIP Projects with High Priority Needs Identified in the woolpert Plan ORANGE COUNTY a NC)Wr1-1 CAROLINA 5 6 Travis Myren said it's important to ensure that remaining supplemental deferred 7 maintenance funding goes toward the high priority projects identified in the Woolpert Study. 8 9 5 1 Slide #7 FY2024-34 Recommended Capital Investment Plan Long flange School Qptimizalion Plan • Planning for General Obligation Bond—p. 136 — $300 million School Band • Requires Authorization from Board of Commissioners Subject to Voter Approval in November Modeled as Three Installments of$100 million in.FY2026-27,FY2028-29, FY2031-32 — $100 million Pay-As-You-Go (not borrowed) Start in FY2025-26 • Provides Flexibility • Reduces lmpact of Borrowing on Debt Service to General Fund Revenue Measure • Enduring Source of Maintenance Funds After Bond is Exhausted • No Interest ORANGE COUNTY 2 3 Commissioner Richards asked if the plan will be reconciled with the Woolpert Plan 4 Recommendations. 5 Travis Myren said the goal is to get to a plan that everyone agrees with that they can move 6 forward with. 7 Chair Bedford said that they will be reviewing policies and powers so they can be educated 8 on school projects and budgeting before they make the decisions. 9 Commissioner Richards said that there is a goal and there is a requirement. She said that 10 she recommends that they say it is a requirement to reconcile. 11 Travis Myren said that would be a policy decision that the Board will make. 12 Commissioner Portie-Ascott asked for clarification on the meaning of project-based 13 funding and how the two different school districts will be funded. She asked if there would be a 14 formula. 15 Travis Myren said that based on the Woolpert option C that they reviewed, it is about the 16 same using the project-based formula as the ADM allocation. He said that it would be a move 17 from the ADM allocation to the project-based allocation and in reality, the numbers are not much 18 different. 19 Chair Bedford said that once the project-based allocation is set, if the project goes over, 20 the county does not amend the allocation to accommodate that. She said it would need to be the 21 school district amending their budget. She said that she wants to be very clear about this so that 22 the public and the school districts understand. 23 Travis Myren said if the Board chooses to distribute bond money on a project basis, the 24 money will follow the project and have a not-to-exceed amount identified. 25 Commissioner Portie-Ascott asked for information on proprietary funds. 26 Travis Myren said those funds are essentially self-sustaining and don't get any general 27 fund tax money. He discussed the Solid Waste and Sportsplex Enterprise Funds as examples. 28 Chair Bedford said that the funds are usually represented as enterprise funds and if the 29 terms proprietary and enterprise funds are interchangeable. 30 Travis Myren said that proprietary is a statutory term and enterprise is what they typically 31 call it. 32 Commissioner Portie-Ascott asked if appropriations should be equal to revenue. 6 1 Kirk Vaughn said there is a debt service appendix for each proprietary fund and it shows 2 how each fund pays for the debt service caused by the projects in the capital plan for each of 3 them. 4 5 Slide #8 FY2024-34 Recommended Capital Investment Plan • Behavioral Health Crisis HeaUh y Community Diversion Facility (p. 52) County Long hangeFacilitiesPlan — $2.1 million Design Funds in FY2023-24 r 1 — $1.1 million Site Acquisition in FY2024-25 ,y — $22.7 million Construction in FY2025-26 1* r — $1,823,929 Revenue Applied from :L Cardinal Innovations One Time = ? Transition Funds— rlment -- i — Operating Cost Estimate-$3 million annually 9RANGE COUNTY CRISIS GiVERSI®N FACILITY 6 7 Commissioner Fowler asked if there will be any potential to use Medicaid reimbursements. 8 Travis Myren said the $3 million is net of what they can bill Medicaid for. 9 Chair Bedford said that for timing purposes, they have an option on the land, and asked if 10 they have a site plan. 11 Travis Myren said slide #9 has the timing detail. 12 13 Slide #9 FY2024-34 Recommended Capital Investment Plan • Behavioral Health Crisis Diversion Facility Timeline May2024 Board of Commissioners approves offerto purchase contingent on all Town approvals May 2024 Submit annexation Interest Letter to Town June 2024 Submit annexation petition,annexation plat,zoning map amerefmant,and future land use plan map amendment to Town Planning Bttard August=4 Town Ptanning Board Public Hearing September 2024 Planning Board Recommendation October 2024 Begin Request for QuaffAcatrons process far archffeci October 2024 Approval of annexation, zoning map.and future land use map amendments by Town Board November 2024 Submit Special Use Permit application to Town Board ofAdjusiment December 2024 Approval of Special Use Permit by Town Board ofAtqustmem December 2024 County purchases property December2024 Award contract for archKecrurat design services 14 7 1 Chair Bedford asked if the Board can advance capital dollars while they await the 2 borrowing. She said this could be bigger because of the operating piece. 3 Travis Myren said they can advance construction costs incurred before the spring 4 borrowing and can then be reimbursed. He said they did this with the library and this is pretty 5 typical. 6 7 Slide #10 FY2024-34 Recommended Capital Investment Plan L-mVrr�,�ra�errt•,;�• �;;, !�r�leActic�r; r��f Operational Support Container Storage • Board of Elections Storage - 1 $296,000 (p. 53) ' - Expand building to create climate- controlled storage for voting equipment a - Build on existing raised patio at the - is.-I rn back of the building Allh- AMU- - Expansion area outside of the floodplain � r g Q 9 10 Slide #11 FY2024-34 Recommended Capital Investment Plan Env ironmrenta�Proteman and 0?niate Acho Ali climate Action Plan Fncus Areas Neighborhood Energy Resiliency Project • Climate Change Mitigation $576,169 (p. 55) - Dedicated 14 cent.properly tax rate 4 - 50%of funds through competitive grant - 50%of funds available to schools RekrofiW and repairs to increase energy efficiency,redaee greeMwuse gasses and save money on energy bills �s GRANGE COUNTY itNC7RI-1-I(J►R4}LINA. 1 1 8 1 Chair Bedford asked if the Cedar Grove Community Center was reduced from two wings 2 to one wing. 3 Travis Myren said it was reduced from two to one for programmatic reasons and to also 4 be mindful of the total cost. 5 Chair Bedford said that the Sheriff is reluctant to store evidence that far away so they will 6 get more into that. 7 Travis Myren said the wing would primarily be used for storage materials that are currently 8 in the environmental and ag center and those documents are long-term or permanent for retention 9 requirements. He said that is a building that could be raised for affordable housing or other county 10 needs and that storage has to be placed somewhere. 11 12 Slide #12 FY2024-34 Recommended Capital Investment Plan Climate Change Mitigation Project Status i + Suppleuwnlal vaeattlen¢ation to Habitat for Huntanlly $55.004 In progress Habtat Rooftop Solar Habitat dor Humanly $190,9011 In progress home repair protects Rebuilding Together Grebn infrastructure andW'eatheriEatiPn of As Triangle $25.,000 In progress apprenticeship program dor Soled Sus[a nab Iy ' alulioaui $89-.158 In progress Food Waste Monitors Market Eno River Farmers $4,500 COMPLETED Orange County Schools Ffaborunyh U*ed Rooftop solar Church of Christ $19.090 In progress 293 Solar Project Town of Carrooro 549.575 In progress Rooftop wear 9rrkmy Rapust Church 549.038 In progress. Fleet Electrification Prujecl Town of Chapel HE $50,090 In progress Rooftop solar on Peach Aparvnenls EMP1044ERn-*nt $61.1523 In progress Solar Rood The Ar%Center $55,090 COMPLETED Installation of gardens,terrace Club Nova $37227 In progress anis greenhruse En issiun Reductions Thrwgh Chapel H1 Carrboro HVAC Replacements City Schools $275,975 In progress LED tight campus changerner CHCGS $94.014 In progress 54-panel solar panel pedestal Orange County with battery storage and EV schools S1E5,029 In;progress charging statimm ORANGE COUNTY P.C3FUr-H UIRQLINA 12 13 14 15 16 9 1 Slide #13 FY2024-34 Recommended Capital Investment Plan _ - . lulliuu7i Courtroom Audio and Visual Upgrades �- $50,000 (p. 57) — Allows hybrid court sessions — Final courtroom upgrade 13 Jr2 3 Travis Myren said this would complete the courtroom upgrades. 4 5 Slide #14 FY2024-34 Recommended Capital Investment Plan Bad(Envuonmenf arid,-- ;e Goals Efland Cheeks Community Center — $150,000 (p. 69) F — Expansion of Crnmunity Center Increasing impervious surface would be cost protiibitive and reduce green spare Enclose and upf"it the back patio � ,• o Provides 360 square feet of additional programming space _JJJ a If approved,construction to begin this summer 6 7 Commissioner Hamilton asked about the cost of enclosing just 360 square feet. 8 Alan Dorman said even with the structure already having a roof and floor, adding 9 electricity, walls, windows, etc. adds up. 10 Commissioner Portie-Ascott asked about the impervious surface. 10 1 Travis Myren said the site is currently at its maximum level of impervious surface allowed. 2 Commissioner Portie-Ascott asked if local or state rules are guiding that. 3 Cy Stober, Planning and Inspections Director, said these are local rules regarding 4 impervious surface. He said the Upper Eno Watershed could be 30% under state regulations, but 5 local regulation is 15%. 6 7 Slide #15 F'Y2024-34 Recommended Capital. Investment Plan Environmenfai ProtectiGn and Ctrrnate Achcw: Soilt Environment and Energy +: • Electrical Upgrades $291,344 (p. 60) Facades $210,285 (p. 63) — Recommended by the Facilities Condition — Exterior doors, windows, sidewalks Assessment retaining wails, loading docks • Precursor to Facilities Masler Plan Southern Human Services-$89,660 • Identified and prioritized repairs and replacements r Justice Facility-$48,400 • Created a ten year repairlrepla cement schedule • Hillsborough commons-$18,DOG - Eno Mountain Comm.Tower-$38,500 • Animal Services-$15.725 — Passmore Center and District Attorney's Office-$95,344 • Replace exterior light pales and lamps due to condition and upgrade lamps It LED — Uninterruptable Power Supply for 911 Center $146,000 `=` ®RANGE COUNTY iNc7R-re-r CARcM_craA 9 Chair Bedford asked if items were left in year one even if they are still an unknown. 10 Travis Myren said once a path is determined for the justice facilities, any redundant 11 projects will be taken out of the plan. 12 13 Slide #16 FY2024-34 Recommended Capital Investment Plan Operational Support • Facility Accessibility, Safety, and Fire Alarm and Fire Suppression System Security Improvements - $318,886 Replacements - $1,079,600 (p. 67) (p. 65) — Upgrade elevator —$209,886 — Expand Register of Deeds Cary Fire • Gateway Center Suppression System -$572,0[70 — Intruder alarms, card readers, camera — Fire alarm upgrade in Justice Facility - systems -$109,000 $157,600 • Animal Services • Di strict Attorney's Office • Eno Mill — Fire door replacements Countywide - • Eno River Parking Deck $50,000 • Southern Human Services New code requires annual inspections leading to • whitted Building more replacements ORANGE COUNTY 14 15 n oRrrr r-ARc3LrraA 11 1 Chair Bedford asked about $6,000 for security cameras on Blackwood Farm on page 66. 2 She said that it is in year three but they have already had vandalism. She asked if a commissioner 3 could make a budget amendment to advance that. 4 Travis Myren said Chair Bedford can suggest a budget amendment for that. 5 6 Slide #17 FY2024-34 Recommended Capital Investment Plan • Generator Projects $235,400 (p. 70) Heating, Ventilation, and Coaling (HVAC) Projects - $255,509 (p. 73) — Focus on Continuity of Operations AMS Inventory Building Unit Heater -$11,544 — Replacements — AMS Maintenance Air and Heat Unit-$12,520 Fuel Station-573,700 — Animal Services Exhaust Fan -$25,400 Southern Human services-$161,7DO — Component Replacement-$50,000 Justice Facility Air and Heat-$58,200 West Campus Broiler Piping-$60,000 — Visitors Bureau Condensing Units-$38,145 Facilitates project bundling ORANGE COUNTY NC3R-r1q c RC31-1NA 1F 7 8 9 Slide #18 FY2024-34 Recommended Capital Investment Plan Operational Support • Interior Finish Replacements - $270,100 -- (p. 76) AMS Restroorn Renovation -$5D,000 Clerk's Station —$30,000 — Passmore Center Flooring-$61,500 - Seymour Center Movable wall-$17,500 � Southern BOCC Meeting Room Carpet -$18,000 Child Support Renovation -$93,100 ORANGE COUNTY NC)WF1-1 CAAC]LENA 16 10 12 1 Slide #19 FY2024-34 Recommended Capital Investment Plan FBF=silrrrrt(7'wr1ur1t!r-Wv • Parking Lot Improvements - $533,742 (p. 7 ) �- a — Repave Legacy Parking Spaces at Seymour Y Center -$153,546 — Repave Southern Human Services Parking Lot - $2681943 — Other Repair, Patching, Striping, Sealing - $111,253 — Review to reduce unnecessary parking and create more green spaces 99 2 3 4 Slide #20 FY2024-34 Recommended Capital Investment Plan Era vrronryrental Protection and Climate Actror Resource Corrsenvalton Gods • Plumbing Repairs - $212,155 (p. 84) — Animal Services Water Buffer Tank - $138,000 — Efland Cheeks Ccrnmunity Center Fixtures $25,500 — Main Library Water Heater and Fountain - $26,000 — Other Plumbing Repairs -$22,655 2U 5 6 7 8 9 13 Slide #21 FY2024-34 Recommended Capital Investment Plan FnmonmentaiiProfecfion and Cfima1&Acfion — M�am IMF Transportation Gams • Public Electric Vehicle Chargers - $50,000 (p. 86) 13. ELECTRIC — Leverage grant funding VEHICLE CHARGING — Locations chosen using equity informed weighted factors Average daily traffic Population density and future development Multifamily units Subsidized housing andlor naturally occurring affordalAe 4ousi ng Black owned businesses Parks,points of interest,and existing charging locations 2 3 4 Slide #22 FY2024-34 Recommended Capital Investment Plan Erviiroornenfaf Proleclon and Chorale Action Operational Support Boilf Empronmeof and Energy Goals Roofing - $55,000 (p. 89) Register of Deeds Automation - $80,000 (P. 87) — Annual inspections and repair program - $55,000 — Multiyear account to finance technology improvements in Register of Deeds Office — Mandated under General Statute ORANGE COUNTY NC-)FUFH CIARC)"NA 5 6 7 8 9 14 1 Slide #23 FY2024-34 Recommended Capital Investment Plan Environmental Protection and Climate Actfoi Buift Environment and Energy Goats • Solar Photovoltaic Systems - $779,559 (p. 91) — Solar installation at Southern Human Services -$729,559 • $77.000416,0QOannualenergy savings _ — • Eligible for 30%direct pay rebate through Inflation Reduction Act • Payback period of 16 years — Solar Feasibility Study-$50,000 • Identrly and prioritize solar installations on other County facilities 2 Y3 3 Commissioner Richards asked what the average payback period is for this kind of project. 4 Travis Myren said there aren't many of this size. He said Bonnie B. Davis may be close 5 and he can provide information on that payback period. 6 Commissioner Richards said it would be good to have a policy or formula on the payback 7 period for a project. She said it would be good to choose projects that don't have other upfits 8 required for renewal energy additions. 9 Travis Myren said the feasibility study is meant to identify county facilities that are most 10 appropriate for solar installations. 11 12 Slide #24 FY2024-34 Recommended Capital Investment Plan t=nvironmentalProtection and ClirnateAetion Ta.nspridatinn t_gals • Electric Vehicle Charging Stations _ for County Vehicles - $225,000 ' (p. 94) — Locations basedon current and planned EV assignments — Eno River Parking Deck(3) _ — Hillsborough Commons (2) ~ — — ,Justice Facility (2) j — Southern Human Services (3) — Transportation Services (6) — W hilted Building (2) •`r' - 13 24 15 1 Commissioner Richards asked how much it costs to install one charging station. 2 Travis Myren said the $50,000 was meant to serve as a match. 3 Amy Eckberg, Sustainability Manager, said it varies based on the existing electrical 4 infrastructure at the site and can vary from $5,000 to $25,000.She said that the $50,000 is 5 intended to be utilized as a grant match. She said she has applied for a fueling and infrastructure 6 grant and she will be applying for another round of grant funding for charging stations at 10 7 locations. 8 Commissioner Hamilton asked what the total $225,000 gets the county. 9 Amy Eckberg said the average comes out to about $12,500 per station. 10 Alan Dorman reiterated that it is really variable how much it costs to install a station. He 11 said the difference is the amount of conduit that needs to be run. 12 Commissioner Hamilton said she is concerned the infrastructure will be built before the 13 electric vehicles are in place. 14 Travis Myren said all of the locations listed on the slide above will receive electric vehicles 15 and will need charging stations. 16 Commissioner Hamilton said she wants to caution them about investing and then finding 17 out it does not work. She said she would like to not go faster than the evidence coming in to show 18 it is working for them. 19 Travis Myren said staff works to ensure the vehicles will work programmatically in every 20 aspect and by the time they make it in the plan, they know it will work. 21 Commissioner Portie-Ascott asked about the charging station match. 22 Amy Eckberg said it could be for both state and federal grants. She said there is usually 23 a match that local governments are required to put in and they want to be ready to do that. 24 25 Slide #25 FY2024-34 Recommended Capita[ Investment Plan Environmental Protechon and Climate A caon Bunt Environment and€neigy Goals ago r+`CJ'it • Sustainability Revolving Fund - $50,000 , — Provide local match to inflation Reduction Act and Infrastructure and investment Jobs Act qualifying '; projects — Recognize direct pay rebates from sustainability projects to supplement other County funding 25 f 26 27 28 29 30 16 1 Slide #26 FY2024-34 Recommended Vehicle Replacements `r ansrnrtatron Orals Vehicle Replacements - $3,619,123 (p. 96) — Public Safety Priorites Anlrnai berviGesTranstf Van $94,731 – °;c UrCe off - 7— • Emergency Services $2,053.954 Ambulumes (3)-V.674.4114 – Adminlstrallve Vehleles(5)–$406,540 Hillsborough Fire Marshall(reimbursed) $9,000 Sheriff's Office vehicles (15 replacements) $537,118 Total Public Safety $2,731,528 ORANGE COUNTY NC3fCI-H CJtAC3LrNA 2 3 Commissioner Richards asked about the costs for emergency service administrative 4 vehicles. 5 Kirby Saunders, Emergency Services Director, said the price for the vehicles includes the 6 base price and also the required upfits so they can be response vehicles. 7 8 Slide #27 F'Y2024-34 Recommended Vehicle Replacements EnvrronmentalProteotron and Clmate Action Transportation Coals — Administrative Vehicles • AMS Box True 565,000 EJectric • DEAPRTruck Replacement $61,125 WithFY25 I rrt,I Rd,LJ G�rrenl t,,,�,�'.4).'1 Rerammeotleti -'-,,:'-- Y�Rplacement(2) '! .1`�, Total county Fleet 475 482' Lease Buyouts $112,000 Liss Pubbt satL-ty (212) (217) • Health Sudan 537,5001 Total Non-Pu8lrc5alery 26J 285 • Library Sedan $36$,725 Total EVI's a 3 Fleet Services Truck $55,040 r:+r,;of county Fleet r;, • Taxes,Taos, Registration $71,064 • Total Administrative $887,595 ORANGE COUNTY NC3YUFH CA xc3"rJ-A FI 9 10 17 1 Slide #28 FY2024-34 Recommended Emergency Services Projects r eZWr1vC0MMuP& operational support Bidirectional Antennae (BIDA's) for Schools - $800,000 (p. 97) — Improve radio communication penetration inside school facilities and reduces the need for radio towers — Testing indicated the need for BDAs in 24 schools Installation has commenced — $1.536,000 authorized in FY2424-25 — rY2024-25 authorization would complete the _ project ORANGE COUNTY rvoiarH CLARC31-IM 28 2 3 4 Slide #29 FY2024-34 Recommended Emergency Services Projects HeMrhvCommumty Operational Support • Communication System Improvements — $50,000 (p. 98) — Multiyear plan to upgrade radios for Time Division Multiple Access (TDMA) compliance Emergency Services • Sheriff's Office Health Department — Upgrade required as a user of the Statewide VILER radia system — FY2024-25 authorization would make all County radios TCOMA compliant ORANGE COUNTY NC)R:YH C kRC3"ry-. 29 5 6 7 8 18 1 Slide #30 FY2024-34 Recommended Emergency Services Projects Operational Support • Emergency Services Replacement and Renewal — $593,205 (p. 100) — Replacement of Emergency Medical Services Equipment • Created long range replacement schedulesior mission critical EMS equipment — EMS Treatment Bags — Stair chairs — Lutas CPR devices — Replacement EKG monitors — Replacement Radios ORANGE COUNTY -n NC3fC1I H C_MZC7L1NA 2 3 Travis Myren said they will be upgrading to a more resilient platform and can be accessed 4 from anywhere. He said that it also has person-level tracking by radio and live-stream video from 5 the CAD. 6 7 Slide #31 FY2024-34 Recommended Emergency Services Projects Operabonal 5uppod • Public Safety Software Enhancements (p. 103) — Includes new funding for 911 Computer Aided Dispatch ($2.8 million) and the Sheriff's RMS and JMS projects from: FY2023-24 ($1.9 million) — CAD is the system of record for all public safety agency responseslunitslpersonnel • Houses response data for all public safety agency events (times, units assigned, disposition) • Tracks status and location of all public safety agency units • Makes recommendations for unit assignment for each event • Exports response data to law enforcement/FirefEMS records management/reporting systems • Mobile application for public safety responders providing in-vehicle computerftabletfsmartphone access to CAD data, routing to incidents • Interfaces with State Division of Criminal Information Network for wanted personlvehiciefwarrant checks • Interfaces with 911 call handling equipment to provide caller location information ORANGE COUNTY ti Cram-a C ARCMANA 8 9 10 19 1 Slide #32 FY2024-34 Recommended Emergency Services Projects oaeratiooal suppart — New CAD Functionality • CAG can be run in a web browser without the need for installation of client software to improve system resiliency and ease of maintenance • Common user interface among CAI) dispatcher, mobile, and viewer clients with improved user configurability • Direct interfaces to additional applications used within the communications center allowing staff to perform most functions within the CAG application itself • Improved unit recommendation capabilities allowing for greater customization of response plans to ensure the closest most appropriate unit is recommended for each event • Person level tracking of public safety responders using GPS data from portable radios • Ability to stream live video from multiple sources (DOT, security cameras, etc,) viewable in CAG • Ability to connect to other CAL) systems from other localities regardless of their CAL)vendor ORANGE COUNTY NORTH C/kRL7LiNA 31 2 3 4 Slide #33 FY2024-34 Recommended Emergency Services Projects Operat;ooaf Support P wwehww Iwo > �. �. h - n Id+V ul.r.�ri.i ..... .....rte.. ....".ru.' _....—�- •R ff y4{I` gym.. ..... .,e.•. - i i�.-.... ... l8•d er•.dri all. Y.al.p•lrwu Mrti!"u erf ..+.,fa — � - �M _ f hr 6 Travis Myren said this is what the old image looks like. 7 8 20 1 Slide #34 FY2024-34 Recommended Emergency Services Projects Operational Support ., _ , n .�.,w....,n.....a...e.M.....u.n. C-) •.,,ti I _. .^>•i v..r, ru. .._+-ma wpm. w�m ue ae+..riw.l�r.,wy..u.nr rwmrc 2 3 Travis Myren said this is what the new image will look like. 4 5 Slide #35 FY2024-34 Recommended Emergency Services Projects Operational Support VIPER Radia System Engineering Study - 4racc� w®� $200,000 (p. 104) F*—F + Analyze parcels and potential sites for tower locations + Develop detailed coverage maps to identrfying gaps, limitations,and options for future improvement + Analyzing 800 MHz paging option to reduce long-term maintenancecostsEno F4aun�e n+ Conduct a•cost benefit analysisof the County ^a Eno No t retaining ownership of the towers + Develop final project schedule and final budget including a cost sha ring formula + Assist in developing initial community engagement strategy + Manage procurement process for tower construction + Provide construction project management uNe'Ha Ch ak 7 Travis Myren said that there will also be cost share from the cities and towns on this project 8 because it is a shared service. 9 10 21 1 Slide #36 FY2024-34 Recommended Information Technology Projects Operational Support Laptop and Desktop Replacements - $282,000 (p. 105) Firm Desktop/Laptop replacement schedule implemented in FY 2D21-22 -- 114 Laptops and 54 desktops are over six (6) years old Impact of Laptop Replacement:Schedule Impact of Desktop Replacement Schedule lam 5M 1207 a00 1Wo I� 25579 — , 3055 EM 4M 2000 L Pr M3-2A FY 2024.25 FY 2025.26 FYM26-27 FY2i12N8 FY2023-24 FY X24.6 KY=-26 fT2026-11 PY2027.28 ■04 ti SS-6Y& ■MYr5.. ■lU+Yri. ■04Yri S.M& ■MOYM fll+yf3. 2 3 4 Slide #37 F'Y2024-34 Recommended Information Technology Projects Operational Support Information Technology Infrastructure - $600,000 (pt 165) — Audio '`visual Equipment Improvements $100,000 — Cyber Security Initiatives $110,000 — Server and Network Upgrades $390,000 — Laptop/Desktop Replacement Schedule '$282.000 from prior slide Project Total $882,000 Operating casts at software maintenance included by year ORANGE COUNTY NC)WFH CARC3"r1JA 7F 5 6 7 8 22 1 Slide #38 carPWh ftep«e Lam. Long Range Parks Plan i FY2025-2e Blackwood Farm Park- $140,1140 * FY2025-27 Millhowe Road-$3.45 million 33 funded Gy Town VClrapaVHilt 33 fundedbytNrdpady + FY2027-79 Soccer oom Phase 11-$3 46 inion i _ FY2028-70 Mountains to Sea-$603.000 FY2025-N Lille Ricer Park 11.$100,000 50%funded 6y Durham Cwr4y + FY2029.31 Hollow Rock-$226,W0 ' 50%funded t y Durham courgy -,rte 2 n .32 Fairy ew Park lmprovemenns- V. FM2C3-32 Upper Eno Nalure Preserve- $433,000 t,. y FY203344 Cedar Grwe Park n Planning- $05.057 - FY2033.34 Bingham Park Planning- $391,83e FY2033.0 Mortheasl Dist.Park Plannirq. $2R,N5 ORANGE COUNTY 2 3 Commissioner Portie-Ascott asked about the Fairview Park mitigation. 4 David Stancil said the bulk is a preregulatory landfill and has to be mitigated in some 5 fashion. He said they have been doing studies and working with the state for four years and the 6 short version is the state wants to do one more round of testing before they make a 7 recommendation. He said this is all paid for by the state. He said that they anticipate a 8 recommendation in the fall and hopefully they can utilize some of it for park purposes. He said 9 that it is unlikely that any structures will be built on the former landfill site but that the adjoining 10 county-owned land could be where some new facilities are going. 11 Travis Myren said there are funding projects funded in this year at Fairview Park. 12 David Stancil said tennis and pickleball courts will be built there. 13 Commissioner Richards asked if Soccer.com is proprietary. 14 Travis Myren said there is general fund support allocated for Soccer.com. 15 Chair Bedford asked if the third party pays 1/3 for the Mill House Road park, then what do 16 they get in exchange. 17 David Stancil said this is why there needs to be an MOA and a master plan. He said it is 18 the NCFC and they have said it is ok if that was shared. He said he's sure they will want to be 19 involved in scheduling and have a say in maintenance and management of the facility. 20 Chair Bedford said she is questioning the timing of this project in year 2 or 3 because she 21 isn't sure the county and town are in a position to do this project. 22 David Stancil said the third party would like to expedite the project and have more soccer 23 fields as soon as possible. 24 Chair Bedford said she has a lot of doubts about this project in years two and three 25 because it is sucking up some potential tax increase that might not be needed. She said that she 26 does not want to be in a SportsPlex travel versus recreation issue again. She said she doesn't 27 think the county has the funding to be able to do more, but if the third party has the funds, maybe 28 they can. She said because they are asking for a school bond with a .9 cent tax increase, she 29 does not think they can afford it. 23 1 David Stancil said the county handles scheduling for Soccer.com. but they have naming 2 rights. He said that would need to be worked out. 3 Commissioner Richards said that is why she was asking about the proprietary name of 4 Soccer.com. 5 David Stancil said Soccer.com is facilitated by the county and costs are partially offset by 6 revenue from soccer tournaments. 7 Chair Bedford said she would like to see the payback time and whether or not Orange 8 County residents are the primary users. 9 Commissioner McKee said he would also like to see what the facility contributes to the 10 Orange County economy. 11 David Stancil said he will provide that information. 12 13 Slide #39 FY2024-34 Recommended Parks, Open Space, and Trail Development Projects ra��fPr'otcc�ro!ijudC awreAcf;ov • Meuse River Rules for Nutrient Management - $175,000 (p. 116) — Alternative Implementation Agreement — Each jurisdiction agrees to budget and implement projects — Gravely Hills Middle School Stormwater Wetland Retrofit 14 15 16 17 24 1 Slide #40 FY2024-34 Recommended Parks, Open Space, and Trail Development Projects Park and Recreation Facility Renovations, Repairs, and Safety Improvements - $255,400 (p. 120) — Annual request for cngoing capital improvements • Conversion to electric landscape equipment Efectric a'_atih+nmovwer Parks facility repairs and replacement Safety and security improvements Site lighting Landscaping and tree maintenance • Signage • Preventative maintenance a-1 2 3 Commissioner McKee asked about the cost of the lawnmower. 4 David Stancil said this is $39,000. 5 Commissioner McKee asked how the cost compares to a conventional mower. 6 David Stancil said it is a zero-turn radius mower used for athletic fields. He said that 7 conventional could be $20,000 to $60,000, depending on the size of the deck. 8 Commissioner McKee said he just got a commercial-grade, 60" deck for about $13,000. 9 David Stancil said they have purchased a few in the last years and the last one was 10 $60,000. 11 Commissioner McKee said he is all for going electric as long as it makes sense. 12 Commissioner Portie-Ascott asked what the life expectancy is for the electric lawnmower. 13 David Stancil said he will have to check. 14 Chair Bedford said it seems there is a large amount of money collected for Lands Legacy 15 and conservation easements. She asked who sets the rules of use and if they are allowed to use 16 any of it to help. 17 David Stancil said that part of the CIP is the 3rd phase in 2028-2029 and that would be the 18 third installment for the stretch from Seven Mile Creek to Cane Creek Reservoir and will be the 19 most intricate part of all. He explained some of the costs associated with trail work including 20 privacy fences for adjoining landowners and signals, all items added to make the trail safe to hike 21 on. 25 1 Slide #41 Solid Waste Facilities A- Eubanks Road district Center ...E ' B- Fergiuson Neighborhood Center aC- Bradshaw Quarry 7O Neighborhood Center ti D- High Rock � * Neighborhood Center E- 'Walnut Grove District lop Center sa ORANGE COUNTY �~ NORTH C/kRL7LiNA 2 3 4 Slide #42 FY2024-34 Recommended Solid Waste Projects Enw(onmenfaf f rofec(+on andClimate Action Transportation Goals • Saud Waste Vehicle and Equipment Replacements - $2,138,979 (p. 124) PoP1=if,= nr-i ; ,=gin • Replace Forklift 4432—$56,113 • Replace Transit Van #850-$52,800 • Replace Skidsteer#454-$60,638 • Replace Skidsteer#7062- $64,426 • Replace Road Tractor#846-$114,060 • Replace Hoak Truck#927- $2.68,016 • Replace Hook Truck#922- $268,016 • Replace Mower#225-$12.374 • Replace Automated Curbside#923-$545,934 • Replace Automated Curbside#924-$545.934 GRANGE COUNTY 1VORTH C:e4RC3"rIJA as 5 6 7 8 9 26 1 Slide #43 FY2024-34 Recommended Sportsplex Projects Opera tiooad Support • Sportsplex Projects - $325,000 — IT Upgrades and Backflow Preventers -$45,000 (p- 128) — Kidsplex Equipment -$55,000 (p- 131) — Design of Member Locker, Shower, and Change Area -$50,000 (p. 132) — Pool Pump and Plaster Replacement -$175,000 (p. 133) ORANGE COUNTY [Ef{]It-I-FI C_A.RC7LiIV�4. 43 2 3 Commissioner Portie-Ascott asked if there are specific threats the county is preparing for 4 in IT. 5 Robert Reynolds, Chief Information Officer, said there are some gaps, maybe not weak 6 points, but constant vulnerabilities and he wants to improve their strategy for a more resilient 7 network. He would like to close those security gaps as soon as they can. 8 9 Slide #44 FY2024-34 Recommended Water and Sewer Projects Vibrant Economy • Megane Waterline Expansion - $500,000 (p. 134) Funded with Article 46 Sales Tax — 12-inch waterline to create loop connecting Buckhorn Business Center to an existing water main on Bowman Road — Increase fire flow and redundancy — Improve insurance ratings for local property owners ORANGE COUNTY Ni 7RI't i CAROLINA 10 44 11 27 1 2 Slide #45 FY2024-34 Recommended Capital Investment Plan • Timing for County Long Range Facility Plan Projects County Long Range Facilities Plan Courity Long Range Facll4 Plan,Projects FolloWng O'Brien Atkins Recommen{fations Recommended in FY2024-34 Cl P Up to$94.1 Million Your of constructlon Project County Cost Saver,Mapr Projects, FY2025-26 lusfite 5ystem Spare Needs $15,479,233 FY2027-28 Cedar Grove Conditiongd Storage $2,535,294 FY2027-28 Emergency Services Headg4arter5. $31,871,4.54 Justice System Space Needs FY2028-29 AMS OfteConversion $3,541,385 Link R2Cdnstructlon-$12;00$1,941 FY2929-39 Recreation Facility $21,639,743 Jail deconstruction-$2,226.087 FY2030-31 [Deconstruct Old Recreation Facirity $1,495,784. Justice Facility Improvements -$$12,221 FY2031-32 Southern Human 5ervices $9,628,672 • District Attorney Office Deconstruction-$355,884 TOTAL $&5,982,461 Cedar Grove Conditioned Storage • Need to move storage out of EAG for pcteritial reusa of EAG ORANGE COUNTY dg NCMUH tsekRC)11NA 3 4 Travis Myren said the Emergency Services Headquarters could be advanced, but would 5 put additional pressure on the tax rate. 6 Commissioner Fowler asked if there is any inflation accounted for the SHSC project. 7 Travis Myren said will continue to receive Medicaid maximization revenue so they will add 8 to the balance. 9 Chair Bedford asked if funds were needed for plans to figure out which to do first. 10 Travis Myren said the first stakeholder meeting is scheduled for April 25th and will give a 11 better sense of if planning money is needed next year. 12 Chair Bedford asked about the dam on page 78. She said she was a brand new 13 commissioner when they first discovered that and it has gone through extensive repairs to make 14 it safe. She asked if it is safe to wait 3 years on this project. 15 Cy Stober said the current project includes a survey of the property and replacement of 16 the intake tower. He said that the NC dam safety program reviews it every year and they have 17 continued to maintain an adequate rating from that agency. He said that they will be eligible for 18 some grant funds and they will be sought. 19 Chair Bedford said it would be valuable to put $300,000 forward now for Emergency 20 Services to get started. She said that could be her number 1 project. She said on page 82 there 21 is a roof mentioned and she asked if it could be delayed. 22 Angel Barnes, Capital Projects Manager, said it is currently at end of life and they have 23 pushed it out and it is time to do it. 24 Commissioner Fowler asked why there were no years one or two on that page. 25 Travis Myren said there are just no projects scheduled for the first two years of the CIP. 26 Chair Bedford said on page 88 the Rogers Road Community Center is listed and she 27 hopes the towns will agree to a cost-sharing agreement for the center. 28 Commissioner Richards said that it was originally built with a cost-sharing agreement. 29 Bonnie Hammersley said there was a cost-sharing agreement in place to build it. 30 28 1 Slide #46 FY2024-34 Recommended Capital Investment Flan • Significant Lang Range Projects — Affordable Housing Three Five{8}million installments throughout FY2024-34 - Community Center Space Needs • Rogers Road Expansion -$2 g million in FY2425-FY2027 • Chapel Hit and CarrboroCoMrihutions -$1.7 million County Share-$1.2 milion — Emergency Radia System Buildout Four New Towers+Equipment Enhancements on Five Existing -$32 miron in FY2427-28 Town Public Safety Agencies-$S millon County Share-$24 million ORANGE COUNTY 4$ NOR-rH C.ARC3"NA 2 3 4 Slide #47 FY2024-34 Recommended Capital Investment Flan • Significant Long Range Projects — Iblillhouse Road Park Planned Cooperative Prryact with Town of Chapel Hill with Construction in FY2026-27 New 3rd Party Interest in Partnership May want to Advance Timing Total Costof Phase 1-$3.45 Estimated Partner Contrbutions-$2.3 million County Share of Phase 1-51 15 million — AdditionalSchool Capital Needs Total School Capital Meads-$1 billion Continued Plarrhing and Vigilance — County Facility Long Range Facility Plan • Total Ten Year Recommenttation -51 31D mill JV5tiCe System Space workgrWP Continued Planning Vtgllame ORANGE COUNTY 47 NORTH C-AA.RC3"NA 5 6 Commissioner Portie-Ascott asked how the $5 million in affordable housing projects will 7 be funded. 8 Travis Myren said this would be county debt funding. 9 Commissioner Portie-Ascott referenced 7 and 8 for Housing for All performance measures 10 and asked if that was coming from the $5 million. 29 1 Commissioner Richards said that is part of the reason the sub-team is looking at 2 performance measures. She said they are reviewing them. She said the $5 million funds the 3 competitive project for affordable housing. 4 Bonnie Hammersley said the money for that is in the operating budget and not in the 5 capital budget and it is for renovation to maintain the current inventory of affordable housing. 6 7 Slide #48 FY2024-34 Recommended Capital Investment Plan FY2024-34 Recommended Expen4ikurez by Year $1Wma0. $LT9.3TA,1T] S1 FdA00A00 5652,911,492 5li 1,1Y"im SMA04008 $11m,"V,A SNlg24,fi3e ■SNoal Fad Pm,rlb 51PmAPPAPP `�&gIF.9TS •iNoal t'aptlal ■eePpr.srary weal SSOAW.PPP •GaMY LapiaB ury TOTAL $60,8mA00 x71451527 557,773A91 s45Pa.x3 s3�:Lss..nz S-0mAP0.P99 s2P.PPc.PPP s- h�H-25 h2P15.26 fY 1026-27 PY 2837-38 fV 100-29 "200 -W iY lG3d-36 h'3)31A2 PF 332A3 Ff 2P3§-3i ORANGE COUNTY p _a. NC3R-TH CAnC3fLJNA. O 9 10 Slide #49 FY2024-34 Recommended Capital Investment Plan Debt Service Schedule through 2024-34 j.9R,PWAPP Seu9mnaP sr4�mm.+s! su69z,ue 5]1„737,641 y71q�,9p5 570APmA00 �5-�yyy� e„mPw :bm;Pmp9P �ra9l,�le $3�'mAUFFrt wax, 8W199Y' gsP,am,9Pu 53e31P,a16 91oamR9M i�1P 9.�q5 $LI,OP}pP9 GJ.M7+'q,P3;7 dorl'ew VneTmeThr $l0tlmiA4an e ripe $3 P,9 W.P40 $20.0 W APP S- f7''Wq-36 fr2N6.26 11-P h2027.29 '12029-29 FY1m293P fr293P =12a91 2 f41m33.34 ORANGE COUNTY 40 NC) I-H C ARC3L1r1JA 11 30 1 Slide #50 FY2024- 4 Recommended Capital Investment Plan Debt Service to General Fund Revenue Prallcy Compliance FY2024-34 2n 20°. .9eT.i 19.89'T 3T 19.Ov9i 18.1794 1&A :fi2Yi 161 13.Q3L• 12:M ll 12k :+2ptd-23 +1c2y.zn mma-27 MW7T 8 mu&23 F M9-30 GY20d"i MUM-32 mN213 F 3-26 r—carry rargoL �arnpnoa ORANGE COUNTY 5C' rVORTH C/RC7LiNA 2 3 4 Slide #51 FY2024-34 Recommended Capital Investment Plan Scenario Now County New School One Time Tax Peak Debt Minimum 10 Title Funding Funding Rate Impact Service to Year Payout Revenue Ratio FY2024-34 $86 million $300 million band 8.88 rents 19.89% 591% Rec. CIP $100 million pay-go Breakdown of Projected Tax Increase School Bond 3 41 cents School Pay-as-You-Go 2.6B cents County Facilities 1.04 cents Balance afCIR 175 cents TOTAL 8.88 Dents Projected tax rate impact and the debt to genaraf fund revenue ratio are baser}on assumptions Sensitive to factors such as tax base growth and project timing' As the,tax Ease grows.each one cent on the tax rate generates more revenue If project implementation lags the tr eted implementation date,the taxes required to ORANGE COUNTY st pay forthat debt are also postponed NC)WFH C:e4RC3"r1JA 5 6 Travis Myren said this is a projection based on where the county is today. He said it may 7 change because it's based on estimated project timing, property revaluations, etc. 8 Commissioner McKee said it's concerning that in 10 years the county will have nearly$80 9 million in debt service. He said he is aware that the school projects are not options. He said that 10 equates to a third of their current budget. He said it is not a one-time tax rate, it is 8.8 cents for 31 1 every year going forward just for these. He said he does not see it as optional but he wants 2 everyone to keep that in mind. 3 Chair Bedford asked what kind of interest rate assumptions were made in calculations. 4 Travis Myren said 5% for 20 years. 5 Commissioner Hamilton said with project-based funding, the timing of them may have an 6 impact on borrowing costs. She said but it is a one-time increase. She asked if the costs are less, 7 will they decrease the tax rate or vice-versa. 8 Travis Myren said over the term of the 10-year schedule, they will check in periodically. 9 He said they know what the totals will be. He said in some cases they will generate more tax 10 revenue than needed in that particular year but will need it in year 6. He said if there are lower 11 borrowing costs because of timing, they will need to check in to see what the actual transfer needs 12 to be. He said that it could be a tax increase or decrease. He said that would have a ripple effect 13 on the operating budget. 14 15 Slide #52 FY2024-34 Recommended Capital investment flan Assessed VaWe Projected Tax Increase 8.88 cents $200,000 $17T60 5300.000 $266.40 $400,000 $355.24 $500,000 $444,00 $640,004 $532.84 ORANGE COUNTY 52 hfC}R"TF 4�Y IiC7LdNA 16 17 18 19 20 32 1 Slide #53 FY2024-34 Recommended Capital Investment Plan • Schedule for Consideration — Introduction of the Capital Investment Plan April 2 — work Session on Capital Investment Plan April 9 — Further Consideration through Budget work Sessions May-June — Approval of the Operating and Capital Budget June 18 GRANGE COUNTY 53 [Ef{]It-TH C_A.RC7LiIti4 2 3 Chair Bedford asked for guidance on the Active Capital Project Summary on page 165. 4 Kirk Vaughn said each project has a capital funding ordinance and makes the funding 5 available for the life of the project. He said the sheet provides transparency of what the balance 6 is for each of those projects. He said that some amounts have been spent or encumbered and 7 what is leftover is available. He said it is organized by fund and more broadly, by purpose. He 8 said that a project is closed when there is no more activity. 9 Commissioner Fowler asked where the money goes if there is leftover and the project is 10 complete. 11 Kirk Vaughn said if it's cash it can go to other projects, and if it is borrowed then they will 12 not borrow. 13 Commissioner Richards said that is important because you don't borrow the money until 14 it is needed. 15 Kirk Vaughn said any project authorized is included in the debt model and they keep track 16 of all of them. 17 Bonnie Hammersley said LGC requires bids in hand to borrow. 18 Chair Bedford said that they had a budget amendment for Lands Legacy and she does 19 not recall exactly how they changed it. She said it seems to be more continual. 20 Kirk Vaughn said the budget amendment for that was pre-planned for a grant match. He 21 said when you see the available balance, that represents the county's authority to spend. He said 22 those funds do not get spent until they have the project and they will do a budget amendment 23 when the grant is received. 24 Commissioner Fowler asked how projects with negative funding are covered. 25 Kirk Vaughn said if the project is overspent, it will have a budget amendment or if it is 26 closed out, the balance is absorbed. 27 Chair Bedford thanked staff for their work on the CIP. 28 29 33 1 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 2 adjourn the meeting at 9:00 p.m. 3 4 VOTE: UNANIMOUS 5 6 7 Jamezetta Bedford, Chair 8 9 10 Recorded by Tara May, Deputy Clerk to the Board 11 12 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 April 16, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, April 16, 9 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT. Chair Jamezetta Bedford, Vice-Chair Sally Greene and 12 Commissioners Amy Fowler, Jean Hamilton, Earl McKee (arrived at 7:50 p.m.), Phyllis Portie- 13 Ascott, and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT. John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 21 with the exception of Commissioner McKee. 22 23 1. Additions or Changes to the Agenda 24 Chair Bedford read the public charge: 25 The Board of Commissioners pledges its respect to all present. The Board asks those attending 26 this meeting to conduct themselves in a respectful, courteous manner toward each other, county 27 staff and the commissioners. At any time should a member of the Board or the public fail to 28 observe this charge, the Chair will take steps to restore order and decorum. Should it become 29 impossible to restore order and continue the meeting, the Chair will recess the meeting until such 30 time that a genuine commitment to this public charge is observed. The BOCC asks that all 31 electronic devices such as cell phones, pagers, and computers should please be turned off or set 32 to silent/vibrate. Please be kind to everyone. 33 34 2. Public Comments (Limited to One Hour) 35 a. Matters not on the Printed Agenda 36 Lauren Andrews spoke about her experiences with the DSS Child Protective Services 37 division. She said that DSS covered up issues her children experienced in foster care and that 38 they lied to a judge. She said she did not want anyone else to go through what she has been 39 through. She asked the Board of Commissioners for their support. 40 Tom Kuell read from the following statement: 41 Good evening and thank you to Chair Bedford and members of the County Commissioners for 42 giving me the opportunity to be here.As noted, my name is Daniel Hatley and I am the owner and 43 Managing Attorney of the Hatley Law Office, also known as iTicket.law, located in downtown 44 Chapel Hill. 45 Over the past five years, iTicket has worked closely with the Orange County Sheriff's Office as 46 our main vendor of North Carolina motor vehicle records; a service that is vital to our firm's 47 operation. This service is so vital that I would like to single out a few individuals, namely Rose, 48 Cannie, Captain Chan McDade, and Chief Deputy Sykes, for their many years of outstanding 49 service to our firm in the processing of our NC MVR requests. Their diligent work has helped us 50 grow from a small one-man operation to now over 80 employees,with the majority of them working 51 right here in Orange County. 2 1 1 am here this evening specifically to discuss Item 16 of the 2024 budget, which involved a 2 proposed increase in the cost of these Motor Vehicle Requests handled by the Orange County 3 Sheriffs Office. The proposed increase was from $5 per request to$10 per request and the record 4 of your meetings indicates this increase was noted to be an effort to replace lost revenue from 5 pistol permit fees. Based on the need outlined, and the information provided to you, the request 6 was approved. 7 While this small change seems reasonable on its face, this increase in the fee paid for MVR 8 requests resulted in an increase in the cost our firm pays annually for MVRs of approximately 9 $200,000, a devastating financial shock to a small business like ours. Conversely, the loss of 10 revenue from the pistol permits, the stated reason for the increase, amounted to approximately 11 $14,000. 12 To add insult to the financial injury incurred by this decision, we were not notified of the request 13 to increase this rate, despite the fact that we were and are the primary consumer of NC MVRs 14 from the Sheriff's Office (by an order of magnitude). No communication was provided by the 15 Sheriffs Office about the possibility of an increase. Instead it was presented as a fiat accompli 16 once approved. 17 Daniel Hatley continued to read from the statement: 18 How would you look at a staff of 80 and decide which 8 of them you are going to fire to take care 19 of that increase in costs? It is a decision we were not prepared to make and one we strove to 20 avoid. We were told that there were two options: negotiate with the Sheriffs Office or wait one 21 year and have the budget changed. 22 Option #1 seemed reasonable. We had a five-year relationship with the Sheriff's Office after all. 23 Surely, we could all look over the cost of providing the service and come to something fair. Our 24 math indicated the service was provided by one employee alone, with salary and benefits likely 25 less than $100,000 annually, but we felt that this estimate could be wildly off the mark. Perhaps 26 there were costs we were unaware of, such as a fee for accessing MVRs or the requirement for 27 insurance or a surety bond. We were more than happy to sit down and find out what the costs 28 were. 29 Unfortunately, our outreach to discuss this matter with the Sheriff went ignored. So here we are, 30 having borne seven months of this increase in costs, holding out hope you will see the 31 unreasonableness of our plight. It has been difficult being patient, but we still believe this was the 32 best path forward. We have to had to delay hiring, delay changes to our system because of this 33 increase. We still believe this is the best path forward. 34 Ticket was started in Orange County and we want to stay in Orange County. Aside from our 80 35 employees,we also partner with Extraordinary Ventures, a Chapel Hill non-profit, creating another 36 24 employment opportunities for local adults with developmental disabilities who work on our 37 direct mail project. Ticket's ultimate goal has been and is to stay local, but we cannot work in a 38 vacuum where one party benefits and the other is harmed. 39 Our hope is that the County and the Sheriffs Office can see that a mutually beneficial. 40 agreement could be reached that more than covers the cost of this service but that does not come 41 at the expense of our workforce. To that end, we request that a bulk contract rate of$5 per driver 42 history request be added to the 2025 budget. The $200,000 generated annually in fees will amply 43 cover the salary of the individuals involved in processing these requests and provide the Sheriff's 44 Office funds for new initiatives. 45 46 b. Matters on the Printed Agenda 47 (These matters will be considered when the Board addresses that item on the agenda below.) 48 49 3 1 3. Announcements, Petitions and Comments by Board Members 2 Commissioner Hamilton said the Strategic Plan Performance Measurement group met 3 earlier in the day and are making progress on developing measures. 4 Commissioner Fowler said the Intergovernmental Parks Work Group met and they 5 received a presentation on the Triangle wildlife connectivity plan. She said it was noted that the 6 document should be included in future parks and conservation planning. She said they also 7 generated ideas for future collaborative projects. She said she attended the Central Pines 8 Regional Planning Organization (CPRPO) meeting. She said that Southern Pines and Pinehurst 9 are forming an MPO, but it is still in progress. She said as a result Central Pines will give 400 10 points to that MPO in the first year. She said they also changed by-laws to reflect the name 11 change from TARPO to CPRPO. She said she attended the DCHC MPO meeting. She said the 12 meeting was an introductory meeting for elected officials. She said that for anyone who is curious 13 about transportation acronyms, there is a glossary on their website. She said the presentation 14 was also available. She said there will be a Solid Waste Advisory Group meeting on April 29. 15 Commissioner Portie-Ascott said there is a transportation summit in Greensboro on May 16 21 and 22. She said she met with the HYAA president, Patrick Cummings, to hear his plan to 17 ensure that all Orange County students have access to baseball and softball. She said she 18 attended the Take Down Tobacco event at AL Stanback Middle School. She said she attended 19 the first design workshop for the Greene Tract. She said they heard from residents who expressed 20 concerns about who would really live there. She said she attended the Orange County Partnership 21 to End Homelessness leadership meeting. She said a documentary highlighting the need for 22 bridge housing will be shown at the Seymour Center the following day. She said she toured the 23 Piedmont Food Processing Center. She said they are supporting 66 businesses with over 150 24 employees. 25 Chair Bedford said Commissioner McKee was running late, but she read his 26 announcements and updates. She said he attended the Durham Tech Finance and Infrastructure 27 committee meeting where they mentioned the possible expansion of transportation services 28 between the Durham and Orange campuses. She said he is petitioning the County Manager and 29 staff to look into the feasibility of any potential expansion. 30 Chair Bedford noted that the Public Safety Telecommunications Week proclamation was 31 on the consent agenda. She said there is an opioid settlement community meeting on April 27 at 32 the Whitted Building in Hillsborough. She said she and Vice-Chair Greene will tour the Food Hub 33 in Durham on April 18. She said there is a job fair on April 17 at DSS in Hillsborough. She said 34 the previous Friday there was a Mayors Managers Chair (MMC) meeting to discuss updates and 35 progress on the Greene Tract. She said they hope to receive recommendations on what can be 36 built on the Greene Tract by September. She said that they reiterated procedures for the MMC, 37 and that if there is a decision that needs to be made, it will be brought back to the full boards. 38 She said they will share information from MMC meetings with the individual boards. 39 Vice-Chair Greene reviewed the topics that will be discussed at the opioid settlement 40 community meeting on April 27. 41 Commissioner Richards said she attended the Jordan One Water meeting. She said that 42 the Town of Chapel Hill and Orange County Soil and Water have also joined the board. She said 43 that the fact that it is a coalition and that they are all working together is good for the future of 44 Jordan Lake. 45 46 4. Proclamations/ Resolutions/ Special Presentations 47 None. 48 49 4 1 5. Public Hearings 2 a. Public Hearing on FY 2024-2025 Annual Action Plan for the HOME Investment 3 Partnerships Program 4 The Board held a public hearing on the Annual Action Plan for the HOME Investment Partnerships 5 Program. 6 7 BACKGROUND: Every year, state and local governments ("Participating Jurisdictions") that 8 receive HOME Investment Partnerships Program ("HOME") funds from the U.S. Department of 9 Housing and Urban Development ("HUD") are required to complete an Annual Action Plan that 10 lays out how they will allocate HUD funds for the upcoming program year in order to address the 11 goals and priorities in the Consolidated Plan. A summary of the draft Annual Action Plan for FY 12 2024-2025 for Orange County is provided at Attachment 1. 13 For FY 2024-2025, the Orange County HOME Consortium anticipates receiving the following 14 HOME resources: 15 FY 2024-2025 HOME Funds $ 429,496.00 HOME Program Income $ 28,306.00 Total (Allocation + Program Income) $ 457,802.00 16 17 The amount of FY 2024-2025 HOME Funds is subject to change according to HUD's final 18 allocation notice, which is typically sent in either the 2nd or 3rd quarters. The below proposed award 19 amounts may change accordingly, although the funding proportions will be maintained. 20 Orange County is a special type of Participating Jurisdiction, called a Consortium, consisting of 21 Orange County and the Towns of Carrboro, Chapel Hill, and Hillsborough. Orange County serves 22 as the lead entity for the Orange County HOME Consortium.As the lead entity, Orange County is 23 entitled to dedicate up to 10% of FY 2024-2025 HOME funds towards administration costs. This 24 provision allows for the allocation of funds to cover necessary administrative expenses associated 25 with the management and oversight of HOME funds, ensuring efficient and effective 26 implementation of housing programs within the consortium. 27 28 All Participating Jurisdictions (PJs) must contribute or match no less than 25 cents for each dollar 29 of HOME funds spent on affordable housing. As PJs draw funds from HOME Investment Trust 30 Funds, they incur a match liability which must be satisfied by the end of each federal fiscal year. 31 The matching contribution adds to the resources available for HOME-assisted or HOME-eligible 32 projects and must come in the form of a permanent contribution to affordable housing. 33 34 For FY 2024-2025, the Orange County HOME Consortium anticipates the following HOME 35 funding breakdown: 36 37 FY 2024-2025 HOME Funds $ 429,496.00 38 10% Program Administration $ 42,949.60 39 HOME Program Income $ 28,306.00 40 Local Match $ 96,637.00 41 Total Allocation + Program Income + Match $ 511,489.40 42 43 The Consortium has drafted the FY 2024-2025 Annual Action Plan based on the HOME award 44 recommendations made by the Local Government Affordable Housing Collaborative, detailed 45 below. 46 5 1 The Local Government Affordable Housing Collaborative (the "Collaborative"), comprised of one 2 (1) elected official and staff members from Orange County and the Towns of Carrboro, Chapel 3 Hill, and Hillsborough, reviewed the received applications for the FY 2024-2025 HOME Program 4 on March 18, 2024 and made the following funding recommendations for consideration by each 5 of the jurisdictions' elected bodies: 6 Applicant and Project Funding Funding Requested Awarded CASA— Rental Development $500,000.00 $314,047.00* OCPEH —Tenant Based Rental Assistance $267,948.00 $197,442.40 Habitat for Humanity— Homebuyer Assistance $395,850.00 - EMPOWERment— Rental Acquisition $200,000.00 - Total $1,363,798.00 $511,489.40 7 *Includes "Local Match"amount from previous table 8 9 In accordance with HUD requirements and the Orange County Citizen Participation Plan, the 10 Orange County HOME Consortium must hold a public hearing to obtain residents' comments and 11 feedback on the draft Annual Action Plan during the public comment period, from April 1 — May 2, 12 2024. 13 14 Notice of this public hearing was published in The Herald Sun and La Noticia. Copies of the draft 15 Annual Action Plan were posted on the Orange County Housing Department website, and a link 16 to the website and draft plan were circulated by public notice in the newspapers listed above, as 17 well as by email to more than 100 relevant stakeholders to include local service providers, 18 nonprofit organizations, government entities, elected officials, and interested residents. 19 20 All comments received during this hearing, and anytime during the public comment period, will be 21 incorporated into the final HOME Annual Action Plan to be submitted to HUD. Before submitting 22 the final plan, the Board of Commissioners will consider the approval of the HOME Annual Action 23 Plan and the FY 2024-2025 HOME Program Design (funding recommendations) later in 2024. 24 The governing boards for the Towns of Chapel Hill, Carrboro, and Hillsborough are also scheduled 25 to consider approval in 2024 in order for the final plan to be submitted to HUD by the federal 26 deadline in May 2024. 27 28 Blake Rosser, Interim Director of Housing, reviewed the background information for the 29 item and made the following presentation: 30 31 6 1 Slide #1 HOME Consortium Propom CASA 1771225 $500,000 $314,047 62.8% Cedar Village ©CPEH 146/195 $267,948 $197,442 73.7% Rapid Rehousing Habitat 132/225 $395,850 $- 0.0% Second Mortgages EmPQWERment 128.5/225 $200,000 $- 0.0%% Rental Acquisition , � . Amounts subject to change according to HUD's final allocation notice. 2 Funding proportions will be maintained. 3 4 Slide #2 HOME Award Project Summary CASA CCPEH Funding Request $506,000 $267,948 ,2111 Project Description Gap financingforCedarVillage,a72-unit apartment community Fundingto administer tenant-based rental assistance to 15 scattered units 3086 AMI or less:28 Household a I1lcomeTargeting 80%.50%AMI: 25Households 30r%AK or Lem:15 Households 50%-80%A1v1I: 18 Households Households at or below 3D%,G0*,and 60%AMI,with units set Individuals cumeni experiencing homelessness in Orange County, Population Targeting aside for veteran referrals and referrals for households fleeing with priority given to hausehalds with zero income and with heads domestic violence. of househe Id who have multiple than Ming cc ndRhans. Project Location Behind old Daniel Boone Square in Hillsborough Scattered 5i6as in Orange County and surrounding Areas Leveraging -HOME Total nonproject funding Is$16,3 million Total non-HOME project funding is$564,767 Leverage ratio of-32:1 Leverage ratio of-2:1 Cost Effectiveness Budgeted costs appear reasonable,appropriate,snd consistent Budgeted coats aposer reasonable,appropriate,and coni stent with activilies with activities Applicant Capacity Return applicantvath on-track projects This is a new applicantwitha regional support network 5 6 7 1 Slide #3 Next Steps •Public comment period ends May 81" •Comments will be incorporated into Annual Action Plan (AAP) and approved by HOME Consortium •Government partners (Chapel Hill, Carrboro, Hillsborough) approve AAP for HOME awards •Approval set for early May -BOCC approves AAP •Vote scheduled for 5/21 business meeting �ORANGE COUNTY 2 Q HOUSING DEPARTMENT 3 Blake Rosser said that the public comment period actually ends on May 10t" 4 5 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 6 open the public hearing. 7 8 VOTE: UNANIMOUS 9 10 PUBLIC COMMENTS: 11 There was no one signed up to speak. 12 13 A motion was made by Chair Bedford, seconded by Vice-Chair Greene, to close the public 14 hearing. 15 16 VOTE: UNANIMOUS 17 18 Commissioner Portie-Ascott said she sat on the Local Government Affordable Housing 19 Collaborative and was pleased about the recommendations. She said it helps one of the most 20 vulnerable populations to have housing. 21 22 6. Regular Agenda 23 a. Lands Legacy Action Plan for 2024-2027 24 The Board adopted the Lands Legacy Action Plan for the years 2024-2027. 25 BACKGROUND: The Board of Commissioners established the Lands Legacy Program on April 26 4, 2000. Through this program, Orange County seeks to protect its most critical natural and 27 cultural resources through a variety of voluntary means. Over the 24 years of the program, Orange 28 County has acquired land for eight (8) parks and nature preserves, and secured 46 conservation 29 easements, including 28 active farms, for a current total of 2,973 acres of farmland and open 30 space in the Eno River, Cane Creek, Little River, and New Hope Creek watersheds. Over that 31 same period the County helped other partners protect an additional 1,338 acres of sensitive 32 resource lands. 33 34 Many of these projects are accomplished in partnership with other conservation entities, including 35 the Triangle Land Conservancy, Eno River Association, Orange Water & Sewer Authority, the 36 Orange NRCS/Soil & Water Conservation District, State and federal trust funds, and adjoining 8 1 local governments. With those partnerships, Orange County has been awarded over$6.1 million 2 in grants for conserving farms and open space, and for park acquisition or construction. 3 4 The Lands Legacy Program is directed by the BOCC's adoption of an Action Plan. The proposed 5 2024-2027 Action Plan reflects acquisition priorities for the next three years. Action Plan 6 development is aided by input from advisory boards: 7 • the Commission for the Environment (for connectivity between natural and protected 8 areas, natural heritage sites, riparian forest buffers to benefit climate resiliency, cultural 9 heritage sites, and the Mountains to Sea Trail); 10 • the Agricultural Preservation Board (for farmland preservation); 11 • the Historic Preservation Commission (for historic/cultural resources); and 12 • the Parks and Recreation Council (for parklands, open space/trails, specifically the 13 Mountains to Sea trail). 14 15 This Action Plan comes at a time when staff is mindful of several new developments that will affect 16 the County's land conservation actions and decisions: 17 • An improving regional economy —There was an upturn following the Great Recession 18 (2008-2012), and the COVID Pandemic (2020-2023) provides more conservation 19 opportunities, but has also resulted in higher land values. 20 • Increased competition for State and Federal funding — Although state and federal 21 budgets include funding for land conservation, the amount of grant funds available to local 22 governments from those state and federal trust funds has been reduced significantly, 23 along with great competition across the state. Recent federal funding related to the 24 Infrastructure Plan and other legislative programs may improve these programs 25 significantly. 26 • Eno-New Hope Landscape Conservation Plan — This plan, presented to the Board at 27 the March 19, 2024 Business meeting, provides important new data to help guide 28 conservation connectivity. 29 • Priorities in the adopted 2030 Parks and Recreation Master Plan — The Action Plan 30 works to complete the priorities identified in this plan, such as the Mountains to Sea Trail. 31 • County funding for conservation easements — The BOCC approved a biennial 32 allocation of $500,000 in the Capital Investment Plan (CIP) for conservation easement 33 purchases. These funds will leverage outside funds from various sources. 34 35 Most of the priority focus areas in the 2024-2027 Action Plan are multi-year projects some of 36 which are continued from previous Action Plans. This has often been the case in prior Action 37 Plans, as many of projects take considerable time to come to fruition. Afew potential new projects 38 are offered for the Board's consideration. Details of each are provided on pages 4-5 of the Action 39 Plan. Among the priorities in this three-year plan are: 40 • Wildlife and Natural Connection Corridors (especially those outlined in Eno-New Hope 41 Landscape Conservation Plan) 42 • Upper Eno and Jordan Lake Headwaters Preserves 43 • Farmland Conservation Easements 44 Historic and Cultural Landmarks (and historic easements) 45 • Mountains-to-Sea Trail 46 • Future Bingham Township Park 47 48 David Stancil, DEAPR Director, introduced the item and made the following presentation: 49 50 9 1 Slide #1 ORANGE COUNTY NORTH CAROLINA Lands Legacy Action Plan 2024-2027 April 16, 2024 Department of Environment, Agriculture, Parks & Recreation 2 3 David Stancil said that projects that meet the action plan guidelines will come to the BOCC 4 to be approved individually. He said that they cannot be too specific tonight due to confidentiality, 5 but details would be provided at the time of decisions. 6 7 Slide #2 Lands Legacy Program Conserving high-priority natural & cultural resource lands ✓ Created in April 2000 f Voluntary program ✓ Partnerships and grants 1,114 acres of parks & nature preserves 2,846 acres farm & natural area easements ✓ Current Funding (including $6.1 M in grants) ORANGE COUNTY ',A)Wl 11 C\Izol INA 8 9 David Stancil said there was no comprehensive and focused program to direct 10 conservation activities until 2000. He said the guiding document adopted in April 2000 is still used. 10 1 He said the five focus areas are conservation of natural areas and wildlife habitat; future park land 2 and open space; riparian buffer lands and water supply watersheds; cultural, historical and 3 archaeological sites; and the conservation of prime and threatened farmland. 4 5 Slide #3 Parkland&Conservation Arcas in Orange County i Y ORANGE COUNTY —— NORTH CAROLINA 6 7 David Stancil said the map on slide #3 is available on the website and can be enlarged. 8 9 Slide #4 Changing Conditions Increased competition for State/Federal grants Eno-New Hope Landscape Conservation Plan • County Parks and Recreation Master Plan 2030 v Improving regional economy, but land values up �= Matching funds for conservation easements ORANGE COUNTY NORTH CAROLINA 10 11 1 David Stancil said that the competition and process for conservation funding is difficult and 2 complicated. He said having matching funds sets them apart. 3 4 Slide #5 Objectives for 2024-27 • Complete current / approved projects • Stewardship of existing properties • Conserve inventoried Natural Heritage areas • Municipal/County partnerships and connectivity • Continue to pursue grant funds • Climate Action Plan linkage opportunities ORANGE COUNTY NORTH CAROLINA 5 6 David Stancil said they rely heavily on state and federal grants and while they are still 7 available, there is much more competition so a match in funds is critical to their success in winning 8 grants. 9 10 Christian Hirni, Land Conservation Manager, continued the presentation: 11 12 Slide #6 Priority Proiects for 2024-27 • Wildlife and Natural Connection Corridors (especially in Eno-New Hope Landscape Conservation Plan) • Upper Eno and Jordan Lake Headwaters Preserves • Farmland Conservation Easements • Historic and Cultural Landmarks (historic easements) • Mountains-to-Sea Trail • Future Bingham Township Park ORANGE COUNTY NOKTII CAROLINA. 13 12 1 Christian Hirni said these priorities are gathered from the advisory boards involved and 2 these are the six recommendations. He said that they are not in any order of priority. 3 4 Slide #7 Climate Action Plan - Linkages Strategies • GC 1.1-"Prioritize the conservation of green spaces in the County to serve as rural buffers against climate impacts, continuing the goal of conserving a significant portion of total County land area" GC 1.2-"Continue and enforce policies that preserve a significant percentage of acreage from new developments,with an emphasis on natural landscapes and native plants" • GC 6.3-"Utilize the County's existing Lands Legacy Program to conserve important natural and cultural resources,working with the Eno-New Hope Landscape Conservation Plan and other initiatives to improve the natural environment through protection and linkage of lands and stream protection" ORANG& C.C]UN i Y V4)RT]I LA1,011A:N 5 6 Christian Hirni said the Greener Community strategies align very closely with the Lands 7 Legacy plans. 8 9 Slide #8 Strategic Plan - Linkages Environmental Protection and Climate Action — objectives • Identify the priorities and resources necessary to implement the Climate Action Plan. • Incentivize and promote sustainable agriculture and local food systems development through supportive policy,funding,farmland protection and educational outreach. • Review land use policies to promote and ccnnect Town,County,and private trails and open spaces. • Protect water supplytwatersheds. • Conserve and protect high priority open space,including Natural Heritage sites,nature preserves,watershed riparian buffers,and prime/threatened farmland. • Include environmental stewardship objectives in the Comprehensive Land Use Plan. — Performance Measures ORANGE COUNTY NORTH CAROLINA 10 13 1 Christian Hirni said the Lands Legacy program is an existing program that can start 2 working on objectives immediately. 3 4 Slide #9 Orange County Lands Legacy Action Plan 2024-27 C)Prete FarmF.vN •N. al Ness •FaA� 1 � ---arab 1^ ��Ia WON&, dNai 9ee14'ee 1 H9teberOYyh. IYb maP b not•unlFwd ae<.a a M p.... :X m. ." i � __ �PaEs b4 R&aealor�� O:q u3 MYY IOW _ " le�hlvwrah.NC Sia]6 -_-_ _ ORANGE COUNTY - NORTH CAROLINA 6 Christian Hirni said the map in slide #9 is simplified, but shows general areas of prime 7 farmland, natural areas, and parkland. He noted the printed version had the incorrect date shown 8 but the slide is correct. 9 10 Slide #10 Eno New Hope Landscape Connectivity.'i Orange County r do Legend Habitat Patches Connxhvhy Pnanty, f M z ... cane«. caaai 3Hxjr I +� C.M1baer.Me �q JF` SUnaaN ,n Background ;.,t'n. �•- Type 4 r V 1' .r aaniv Iro a1a1 - G 0 Haanxaa�nar � ` Created for the r.,l 'Nang e Connectivity Collaborative ORANGE COUNTY NORTH CAROLINA 11 14 1 Christian Hirni said the connectivity also connect habitat patches. He said the darker the 2 green, the higher in priority. 3 4 Slide #11 / 7j B .J Lgxq q "f ,oM ORANGE COUNTY NOR,rH CAROLINA 5 6 Christian Hirni said that in the map in slide #11, you can see where many of the linkages 7 and connections between protected spaces are lacking. s 9 Slide #12 Utilizing the Eno-New Dope Conservation Plan with Lams Legacy • Concept is already consistent with Lands Legacy Program goals • Integrate"Connectivity Priority"values/data into matrix and ranking criteria for potential new projects — Ex: Highest-5, Higher-4,High-3,Moderate-2,etc. — Include bath Habitat Patch and Habitat Corridors • Increase ranking for tracts adjacent to/within patches and corridors, particularly of"High"or greater priority • Example of hypothetical project ORANGE COUNTY NORTH CAROLINA 10 15 1 Christian Hirni said by integrating the "connectivity priority" values/data, it will increase the 2 score of certain properties and possibly generate more interest and funding assistance from 3 conservation partners. 4 5 Slide #13 Lands Legacy Program - t Ron 41 %Nilki W10,,4. ivy _10 W-5 i. 1w Protecting special places in f 7 Commissioner Fowler said the plan was an enjoyable read and she liked how quickly 8 connectivity was integrated into the plan. 9 Chair Bedford said they are fortunate that their predecessors had the foresight to create 10 the Lands Legacy program to preserve and protect the land. She thanked all of the people and 11 groups involved in the creation and updating of the plan. She said being flexible with the plan is 12 important in case new opportunities arise. She said if it is possible without driving up the price of 13 land, to find a place that can be a trail head for the Mountains to Sea Trail. 14 Vice-Chair Greene thanked them for the work they have done with the plans. She said this 15 plan works hand in glove with other county plans. She said it reinforces the vision of land use in 16 Orange County. She said hopefully they will have a vision that has conservation and working farm 17 subdivisions. 18 19 A motion was made by Vice-Chair Greene, seconded by Commissioner Fowler, to adopt 20 the Lands Legacy Action Plan for 2024-2027. 21 22 VOTE: UNANIMOUS 23 24 b. Establishment, Charge, and Composition for the 2024 Bond Education Committee 25 The Board established a Bond Education Committee that will develop and assist in disseminating 26 information to voters concerning the proposed November 5, 2024 bond referendum, and to 27 discuss and determine the Committee's charge and composition. 28 BACKGROUND: The Board of County Commissioners appointed Bond Education Committees 29 to help develop and disseminate factual information about community needs leading to the bond 16 1 referenda in November 1988, November 1992, November 1997, November 2001, and November 2 2016. 3 4 The 2024 Bond Education Committee is proposed to be comprised of Orange County residents, 5 Board of Education members or staff from Orange County Schools and Chapel Hill-Carrboro City 6 Schools, and members of the Board of Commissioners who will communicate to voters about the 7 school capital needs that have led to the proposed November 5, 2024 bond referendum. A draft 8 charge (Attachment 1) and a suggested composition (Attachment 2) for the Bond Education 9 Committee based on past County bond referendum efforts are attached. Both are starting points 10 for Board discussion and decisions. 11 12 Public funds may be spent to present factual information to voters about the proposed bond, the 13 projects expected to be financed by the bond, and the circumstances and needs that have given 14 rise to the bond referendum. Public funds may not be spent on campaigns either to promote or 15 defeat passage of any bond order before the voters. Budget Amendment#8 included on the April 16 16, 2024 Board of Commissioners' Business meeting agenda proposes allocating $50,000 to 17 support the Committee's activities and information materials. 18 19 Tara May, Deputy Clerk to the Board, introduced the item. She reviewed the materials in 20 the agenda packet. She said the Community Relations office planned to be the staff liaison for 21 the committee. 22 23 Commissioner McKee arrived at 7:50 p.m. 24 25 Chair Bedford reviewed the charge for the committee: 26 ■ Become familiar with the purpose of the bond order 27 ■ Become familiar with the projects expected to be addressed with bond funds 28 ■ Understand the community needs that led the Board of Commissioners to adopt the 29 bond order 30 ■ Assist in developing appropriate informational materials that will address the bond 31 order 32 ■ Assist in designing and implementing a campaign to distribute relevant factual 33 information about the bonds to Orange County residents in the most effective and 34 efficient manner possible, using multiple media and information outlets 35 ■ Assist in designing and implementing a process for information meetings with civic 36 groups, non-profit agencies, neighborhood associations, and other interested parties 37 in the community 38 ■ Ensure that equal access to information is provided to all individuals and groups, 39 regardless of their position for or against any bond order 40 ■ Encourage all eligible voters to participate in the November 5t" election 41 42 Vice-Chair Greene asked if the charge was similar to previous bond initiatives. 43 Tara May said yes. 44 The Board agreed by consensus that they were fine with the proposed charge. 45 Commissioner Portie-Ascott asked how much time people will be given to apply and she 46 asked what criteria will be used to select the members of the committee. 47 Tara May said they are ready to roll out the application tomorrow and they will work to 48 advertise the openings. She said that it will follow the normal agenda process for the June 4t" 49 meeting and the deadline will be May 301H 17 1 Chair Bedford clarified that she thinks Commissioner Portie-Ascott is asking if it will be 2 done in one meeting or if they will have more meetings added for this. 3 Tara May said it would be decided at a business meeting on June 4. 4 Commissioner Richards asked if the process will be the same as appointments to other 5 advisory boards. 6 Tara May said it would be the same process as for other advisory boards. 7 Chair Bedford said Tara May would sort through them to determine who lives in which 8 school district. She said the school boards would choose the members that represent their 9 districts. She said that on June 4, the Board of Commissioners would choose four seats. 10 Commissioner Richards said the charge is specific and it's a short time frame. She asked 11 how they would review the applications. 12 Chair Bedford said it would include everything. 13 Commissioner Richards asked what is meant by staff support. She asked who would do 14 the advertising. 15 Chair Bedford said there is a $50,000 budget amendment on the consent agenda to hire 16 a consultant to do a lot of those tasks. She said that the Public Information Officers for the two 17 school districts would also be involved. She said the consultant would present to the committee. 18 Tara May said that the deadline would actually be May 29. 19 Commissioner Hamilton said Commissioner Richards' questions seemed like she was 20 concerned that the bond education being professionally done. She asked if they should be looking 21 at doing interviews. She asked if that is needed. 22 Commissioner Richards said her questions really stemmed from thinking that the 23 committee and staff needed professional support. She said she didn't realize that the consultant 24 and the PIOs would be working together. She said if it was like an ordinary advisory board and 25 they had such a short amount of time, without support, it would have been a tough job for staff to 26 do all of the work in a short time frame. 27 Commissioner Fowler asked if the process in previous years was adequate and if the 28 public felt well-informed. 29 Travis Myren, Deputy County Manager, said if he recalls correctly, the media campaign 30 was well received. He said that this time, he's sure the video campaign will be higher quality. He 31 said the lions' share of the work will be done by staff and the consultant. 32 Commissioner McKee said he didn't remember any criticism or issues from previous bond 33 referendums. 34 Commissioner Portie-Ascott said there was not an issue getting people to apply for the 35 committee. 36 Chair Bedford said no. She said they are using the general application and that way the 37 applicants can tell them what they think is important. 38 Commissioner Hamilton said she is interested in serving on the committee. 39 Chair Bedford said they will vote on members on June 4th. She said that the bond 40 education committee has to focus on education and in the past PTAs were allowed to advocate, 41 but the bond committee is for information only. 42 43 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 44 establish a Bond Education Committee; to approve the Committee's charge and composition; to 45 direct staff to advertise and accept potential appointment applications for the Committee; and to 46 bring the applications for appointment back for consideration at the Board's June 4, 2024 47 Business meeting. 48 49 VOTE: UNANIMOUS 50 51 18 1 7. Reports 2 None. 3 4 8. Consent Agenda 5 6 • Removal of Any Items from Consent Agenda 7 • Approval of Remaining Consent Agenda 8 • Discussion and Approval of the Items Removed from the Consent Agenda 9 10 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 11 approve the consent agenda. 12 13 VOTE: UNANIMOUS 14 15 a. Minutes 16 The Board approved the draft minutes for the March 7, 2024 BOCC Meeting as submitted by the 17 Clerk to the Board. 18 b. Public Safety Telecommunicators Week Proclamation 19 The Board approved a proclamation recognizing the week of April 14 - 20, 2024 as Public Safety 20 Telecommunicators Week in Orange County, and highlighting them as First Responders for the 21 amazing work they do throughout the year. 22 c. Fiscal Year 2023-24 Budget Amendment#8 23 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 24 2023-24. 25 d. Schools Adequate Public Facilities Ordinance — Approval and Certification of 2024 26 Report 27 The Board approved and certified the 2024 Schools Adequate Public Facilities Ordinance 28 Technical Advisory Committee (SAPFOTAC) Report. 29 e. Approval of Transit Certifications &Assurances 30 The Board approved the Federal Certifications & Assurances and other documents required by 31 the Federal Transit Administration (FTA) for Orange County transit. 32 f. Approval of Orange County Agreement — Freeway, Arterial, Street, and Tactical (FAST) 33 2.0 Study 34 The Board approved the Orange County agreement with the North Carolina Department of 35 Transportation for the Freeway, Arterial, Street, and Tactical (FAST) 2.0 study. 36 g. Application for North Carolina Education Lottery Proceeds for Chapel Hill-Carrboro 37 City Schools (CHCCS) to Drawdown Funds from the North Carolina Department of 38 Public Instruction 39 The Board approved an application to the North Carolina Department of Public Instruction 40 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2023-24 debt 41 service payments for Chapel Hill-Carrboro City Schools (CHCCS). 42 h. Application for North Carolina Education Lottery Proceeds for Orange County Schools 43 (OCS) to Drawdown Funds from the North Carolina Department of Public Instruction 44 The Board approved an application to the North Carolina Department of Public Instruction 45 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2023-24 debt 46 service payments for Orange County Schools (OCS). 47 48 19 1 9. County Manager's Report 2 Bonnie Hammersley reviewed the agenda items for the following two BOCC meetings: 3 4 Projected April 25, 2024 Joint Meeting with Schools Items 5 Bond Referendum Update 6 Budget 7 Student Data 8 School Safety Task Force Report Follow-up 9 10 Protected April 30, 2024 Work Session Items 11 Consultant Briefing on Orange County Land Use Plan 2050 12 Discussion on Piedmont Food Processing Center and Potential New Agreement 13 Review of Upcoming Boards and Commissions Appointments 14 15 10. County Attorney's Report 16 John Roberts said he did not have any legislative updates for the Board. He said that in 17 the previous week, the county had a case at the supreme court, Arter v. Orange County. He said 18 that in 6-8 months he will be able to report on the outcome. 19 20 11. *Appointments 21 None. 22 23 12. Information Items 24 25 • April 2, 2024 BOCC Meeting Follow-up Actions List 26 • Recognition of County Employee Retirements from January 1, 2024 through March 31, 27 2024 28 29 13. Closed Session 30 None. 31 32 Adjournment 33 34 A motion was made by Commissioner Fowler, seconded by Vice-Chair Greene, to adjourn 35 the meeting at 8:04 p.m. 36 37 VOTE: UNANIMOUS 38 39 Jamezetta Bedford, Chair 40 41 42 Submitted for approval by Laura Jensen, Clerk to the Board