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HomeMy WebLinkAboutORD-2024-007-Fiscal Year 2023-24 Budget Amendment #7 1 ORD -2024 007 l 6 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : March 19 , 2024 Action Agenda Item No . 8 - b i SUBJECT : Fiscal Year 2023 - 24 Budget Amendment #7 DEPARTMENT : County Manager' s Office ATTACHMENT ( S ) : INFORMATION CONTACT : Attachment 1 . Year-to - Date Budget Kirk Vaughn , ( 919 ) 245 -2153 Summary Attachment 2 . Health Department Fee Schedule Revisions t Attachment 3 . White Cross Fire District Fund Balance Request PURPOSE : To approve budget , grant , and capital project ordinance amendments for Fiscal Year IL 2023 -24 . BACKGROUND : Department of Environment , Agriculture , Parks and Recreation 1 . The County is updating its internal process of recognizing grant awards for the I Conservation Easement and the Lands Legacy projects within the Department of Environment , Agriculture , Parks and Recreation . In the past , the County anticipated 50 % grant reimbursement in advance of specific projects being approved and awarded . To improve internal tracking , Grant Revenue Match Funding will be removed from the project and subsequently recorded when the match funding has been awarded . The department will continue to aggressively pursue grant funding to match County funding . This C amendment reduces the appropriations for these projects by $ 2 , 584 , 609 within the County Capital Fund , outside of the General Fund . Conservation Easements (=$2, 084, 609) - Project # 20006 Revenues for this project : Current FY 2023-24 FY 2023-24 FY 2023 -24 Amendment Revised Grant Revenue $ 3 , 4033280 ($2 , 0843609 ) $ 13318 , 671 Donations $ 1 , 020 $ 0 $ 17020 Alternative Financing $ 35480 , 396 $ 0 $ 3 , 480 , 396 From General Fund $ 696 , 521 $ 0 $ 6963521 h. Total Project Funding $ 7 , 581 , 217 ($ 2 , 084 , 609 ) $ 5 , 496 , 608 2 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Expenditures $ 7 , 581 , 217 ($ 2 , 0843609 ) $ 5 , 496 , 608 Total Costs $ 7 , 581 , 217 ($ 210841609 ) $ 5 , 496 , 608 Lands Legacy (=$500, 000) - Project # 20011 Revenues for this project : Current FY 2023-24 FY 2023-24 FY 2023 -24 Amendment Revised Grant Revenue $ 5003000 ($ 500 , 000 ) $ 0 Donations $ 23000 $ 0 $ 23000 Alternative Financing $23469 , 708 $ 0 $ 23469 , 708 From General Fund $42 , 697 $ 0 $42 , 697 Appropriated Fund Balance $ 9 , 337 $ 0 $ 9 , 337 Total Project Funding $ 3 , 0235742 ($ 500 , 000 ) $2 , 523 , 742 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Expenditures $ 33023 , 742 ($ 500 , 000 ) $ 2 , 5233742 Total Costs $ 3 , 023 , 742 ($ 500 , 000 ) $2 , 523 , 742 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : ESTABLISH SUSTAINABLE AND EQUITABLE LAND -USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races , cultures , incomes and educational levels with respect to the development and enforcement of environmental laws , regulations , policies , and decisions . Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial , governmental and commercial operations or policies . Economic Development 2 . On May 24 , 2022 the Board of County Commissioners adopted a resolution authorizing approval of a lease agreement and economic incentive agreement for the expansion of Well Dot , Inc . ' s health care IT operations in Orange County , NC . The agreements provided for the leasing of the County' s former Visitors Bureau building and adjacent space previously occupied by the Skills Development Center , Well Dot made a non - refundable , initial deposit of $ 250 , 000 and will make rent payments totaling $ 404 , 576 . 04 annually to the County for the first six ( 6 ) years of the lease . The performance agreement provides initial funding to upfit the space based on employment and wage targets . The agreement 3 offers up to $ 2 million for the company to use to offset facility development and remodeling costs . These funds will be borrowed with an average annual debt service payment of approximately $ 137 , 000 . Proceeds from the lease will be used to pay the debt . The 1% company agreed to create at least 360 new full time jobs . I This amendment appropriates $ 2 , 000 , 000 in the County Capital Fund for incentive payments through the following capital ordinance : Well Dot ($2, 000, 000) - Project # 10088 Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised C Alternative Financing $ 0 $ 2 , 000 , 000 $ 250001000 Total Project Funding $ 0 $230003000 $2 , 0005000 Appropriated for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Project Expenditures $ 0 $ 230001000 $ 230007000 Total Costs $ 0 $ 2 , 0001000 $2 , 000 , 000 3 . In order to recognize the rent and deposit revenue that will offset the debt service , this amendment appropriates $ 67 , 430 in the Debt Service Fund to recognize the lease revenue to be paid by Well Dot , Inc . in Fiscal Year 2023 -24 , and transfers the initial lease deposit of $ 250 , 000 from the County Capital Reserve fund to the Debt Service Fund . r r 4 . The NC Department of Commerce has agreed to support the County' s incentive agreement with ABB , Inc . The County has received $ 500 , 000 of pass -through funding from the State ' s Building Reuse Grant Program as ABB , Inc . has met the company' s 2022 capital investment goal and has created 378 new jobs . These funds will be recognized in the Article 46 Sales Tax Fund outside of the General Fund , and will be provided directly to k E ABB , Inc . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter, food , clothing and medical care for themselves and their dependents . i Health Department 5 . The Health Department requests to amend the County Fee Schedule to include the new fees detailed in Attachment 2 . These changes to the fee schedule do not affect revenues I: budgeted for FY 2023 -24 . The proposed modifications are to more accurately reflect cost and to recognize new services for which a fee will be charged . The Respiratory Syncytial Virus ( RSV) fees that are additions or increases are billed to private insurance in cases where patients have insurance , and in cases where patients are uninsured or 4 underinsured , they do not pay a fee . These fees were approved by the Board of Health in October 2023 . 6 . The Health Department has received an additional $ 3 , 250 from the North Carolina Department of Public Health in Breast and Cervical Cancer Control Program funds , which will be used to provide breast and cervical cancer x- rays for qualifying patients , with a service period from June 1 , 2023 to May 31 , 2024 . This amendment provides for the receipt of these funds in the General Fund . 7 . The Health Department has received $ 4 , 500 in grant funding from Delta Dental to support the oral health of children in Orange County . Funding will be used toward Valo Curing Lights in the Mobile Dental Clinic to assist with providing quick , effective , and child -friendly dental care . This amendment provides for the receipt of these funds in the following grant project ordinance , outside of the General Fund : Delta Dental ($4, 500) - Project # 71095 Revenues for this project : Current FY 2023 -24 FY 2023 -24 FY 2023 -24 Amendment Revised Grant Revenue $ 2 , 500 $ 4 , 500 $ 7 , 000 Total Project Funding $ 2 , 500 $4 , 500 $ 7 , 000 Appropriated for this project : Current FY 2023 -24 FY 2023-24 FY 2023 -24 Amendment Revised Project Expenditures $ 2 , 500 $ 43500 $ 73000 Total Costs $ 23500 $4 , 500 $ 7 , 000 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is . applicable to this item : • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter, food , clothing and medical care for themselves and their dependents . Department on Aging 8 . The Department on Aging will utilize existing American Rescue Plan Act (ARPA ) Senior Care grant funds to increase the full time equivalent ( FTE ) for the Human Services Coordinator from . 75 to 1 . 0 through June 6 , 2024 for the expansion of the Respite Program and Dementia Friendly Community Initiative . This additional expense will be funded by the existing ARPA Senior Care funds through Triangle J Council of Government approved in September 2022 through Budget Amendment # 1 . This amendment provides for . 25 additional FTE to be covered in the Multi -Year Grant Fund SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : is 5 r • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Department of Social Services i 9 . The Department of Social Services has received $ 18 , 832 in additional administrative funds I from the North Carolina Department of Health and Human Services ( NCDHHS ) Division of Social Services for the Low- Income Energy Program ( LIEAP ) . The funds will be utilized to provide additional funding for the General Assistance program to provide clients with utility assistance . G 10 . The Department of Social Services has received additional funds of $ 20 , 296 from the North Carolina Department of Health and Human Services ( NCDHHS ) to create a pilot program called Department of Social Services Emergency Placement Fund . NCDHHS recognizes f the current situation with locating the required residential treatment placement for children in the Department of Social Services ' custody with complex behavioral health needs . As the Local Management Entity ( LME ) continues to build a network of providers to meet this need , the North Carolina Department of Social Services has allocated funds to create a pilot program called Departments of Social Services Emergency Placement Fund . These funds are intended to temporarily assist county departments of social services in addressing identified placements needs for children in the custody of the agencies who are awaiting a Medicaid leveled treatment placement . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Finance and Administrative Services 11 . The Finance and Administrative Services Department requires an additional $ 15 , 000 in I funds to support a payroll and payables audit , and accounting and audit support during year- end close . These expenses will be funded with a transfer from the County Capital ; reserves . SOCIAL JUSTICE IMPACT : There are no Orange County Social Justice Goals associated k with this item . Fire Districts ` 12 . The White Cross Volunteer Fire Department requests to appropriate $ 7 , 000 of its fund balance to purchase an enclosed equipment trailer . The trailer will be used to house and transport the large animal rescue equipment in coordination with Orange County 6 Emergency Services . The County estimates that White Cross will retain $ 13 , 000 in fund balance after this allocation . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . Housing Department 13 . The Housing Department has reviewed its Housing Choice Voucher ( HCV ) Fund balance at the end of FY 2023 and identified $ 80 , 000 in unspent HCV Administrative Funds due to better placement of vouchers . The funds must be utilized or the County will receive lower administrative funding going forward . Staff proposes the County appropriate $ 80 , 000 in Fund Balance in the HCV fund , then supplant $ 80 , 000 in General Fund support to the Housing Choice Voucher program to the HCV Fund to draw down the balance . This amendment reduces the General Fund authorization by $ 80 , 000 and increases the HCV Fund authorization by $ 80 , 000 . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . Cooperative Extension 14 . Effective April 1 , 2024 , NC State University ( NC State Extension ) will hire an Area Extension Agent for Livestock , Forages , and General Agriculture . This position will be housed with Orange County Cooperative Extension and provide programs and technical support to county farmers . Fifty percent of the funding for the position will be paid by North Carolina State University . Durham County Government will pay Orange County Government annually for twenty percent of the position . The remaining portion will be paid wifih existing Orange County Cooperative Extension budget . The Area Agent will provide programming and educational livestock services for adults and youth in Durham County an average of 8 hours per week . This amendment provides for the receipt of $ 7 , 000 in compensation in FY 2023 -24 from Durham County and increases the General Fund by $ 7 , 000 . SOCIAL JUSTICE IMPACT : There are no Orange County Social Justice Goals associated with this item . ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal impacts associated with these items other than as noted otherwise above . i 7 i FINANCIAL IMPACT : Financial impacts are included in the background information above . This budget amendment provides for the receipt of these additional funds in FY 2023 -24 and decreases the General Fund by $ 15 , 622 , and the County Capital Fund by $ 584 , 609 , while increasing the Multi -Year Grant Fund by $ 4 , 500 , the Fire Districts Fund by $ 7 , 000 , the Housing c Choice Voucher Fund by $ 80 , 000 , the Debt Service Fund by $ 317 , 430 , County Capital Reserve Fund by $ 265 , 000 , and the Article 46 Sales Tax Fund by $ 5001000 . RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget , grant , and capital project ordinance amendments for Fiscal Year 2023 -24 . r i r G I is h e: i; E' I ' G E I i i I;. 00 00 o o CD m (z o o 00 Noc`roa C m (1) 0) a) 00 � � LL �t le M m Q ciLO O O _O O N N CD+>'+ M O O r N 0 O � t1 N 00 00 r CO CDO O R co O 41 O d CDr U U T r 69, 6a 69 61), o O V (D O 0000 d O rn I N O r O L() h (D LO "e ti O r N ' � ta ti LL ti � CYr fl N CO r h h d 6c} m 6c} M M Q H} 60} 69 O O ^ � Cl+�+ _ M C00 N to l co O CD CD qRt �^ LO O M co O m 00 00 O M ,d• r U U N N � 6N9 coIr Ef} } L N N LO O O 'd" o OLO LLO C V C0 tMp N CD0 00 N C M 00 Cfl C) LO LO 0 m O LL 0000 0000 r � 00 N M = U > co tc 1� (f} 6g 69 O O O *a Ch O M O O M O f� O V 'a M O M M O M L i 'L d O N � CG N CD +' Co N O M Co V- _N LL LO 61c� to to E ), Cl0 00 00 CD CDoCD (/� d O � O V) 0 0 O r N DO O N O a) co co O CO um N LO co O +-+ N h O h Cf} N r � C) N p to LC) co 613 LO O T � m � L 6f} .tom U CO N O 00 cq N Lq _LO Nt c� rn <� O LO Cl CD Q N N O 00 co C� CO d^ C)) L00 N Cl 0 a N `C 0 � Ll 0) O O N O d• d0 NT O O O Q i r CO O LO r r r Efl to � O O d3 H�} F d r ft I�m O O r r r- L N6f} d3N N6c> d ti N N a LL � L U 4m C � O O C M� O N +_ N O O O O O w 0. 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Gary Donaldson , CTP, MBA, MPA Chief Financial Officer From : Tony Blake President White Cross Volunteer Fire Department Subject . Request from White Cross VFD unappropriated fund Date : January 30, 2024 Mr . Donaldson , White Cross Volunteer Fire Department would like to request $ 7000 . 00 from our unappropriated fund for a purchase of an enclosed equipment trailer . The trailer will be used to house and transport our county' s large animal rescue equipment . They was a joint endeavor with Orange County Emergency Management and White Cross Fire Department . Thankyou for your time in this matter . Respectfully, �y Tony Blake