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HomeMy WebLinkAbout2024-293-E-IT Dept-Salamander Technologies-Software and technical support for Salamander application 7-1-2024 - 6-30-2025Revised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 14th day of May 2024 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Salamander Technologies, LLC (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated May 13, 2002, (hereinafter the “Original Agreement”), for the provision of services for software maintenance and technical support for Salamander Incident Management software for Orange County Emergency Services; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of June 30, 2025. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: 3. Article 5, Section (a) is amended to reflect a maximum payable not-to-exceed amount of ($19,535: $6,115.00 for original contract + $6,115.00 for first amendment + $7,305.00 for this amendment – see Attachment A). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Amy L. Caughell County Manager Director of Operations DocuSign Envelope ID: B53B19E2-F377-42EF-AD04-2ABB4567030C 5/14/20245/20/2024 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Salamander Technologies, LLC Vendor Contact Person: Amy L. Caughell Phone: 231-932-4397 Address: 319 Barry Ave. South, Suite 110 City Wayzatta State: MN Zip: 55391 Department: IT Amount: $7,305.00 Purpose: Software and technical support for Salamander application 7/1/2024-6/30/2025 Budget Code(s): 10315020-625010 Vendor # 67565 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 5/13/2022) (Most Recent Amendment 4/24/2023) Effective Date 5/14/2024 End Date 6/30/2025 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Robert Reynolds Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer ___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: B53B19E2-F377-42EF-AD04-2ABB4567030C 5/15/2024 5/16/2024 5/20/2024 5/20/2024 5/20/2024 Revised 01/24 DocuSign Envelope ID: B53B19E2-F377-42EF-AD04-2ABB4567030C Salamander Technologies, Inc. 1624 Business Park Drive Traverse City, MI 49686 Phone: 877.430.5171 Fax: 231.932.1606 www.salamanderlive.com Quote # QUO-18730-P9P6Y8 Kirby Saunders Orange County Emergency Services Name: Agency: Address:510 Meadowland Drive Hillsborough NC 27278 Phone: Fax: Email: 919-245-6139 919-732-8130 5/3/2024 6:25:57 PM - Sales Representative: David Lee Reference: 2024-2025 SMA Renewal-Orange County Emergency Services Inv#18621 Product #Product Price Quantity Amount Live-L3-AU 1 Year - Level 3 - Additional User 1 Year Additional User - SalamanderLive Level 3 $100.00 5 $500.00 Live-L3-R 1 Year - SalamanderLive Level 3 Renewal Renewal of: (20 Users, 1,200 Personnel Records, Unlimited Equipment, Unlimited Collections, Qual. Verification, 40 GB Doc. Upload, 1 Print Location) (Does not include add-ons / additional users) $2760.00 1 $2760.00 Live-L3-AP-R 1 Year Renewal - Level 3 -Additional Personnel 1 Year Additional Personnel (100 Records) - SalamanderLive Level 3 $120.00 5 $600.00 IT-ST-02-R 1 Year Renewal - TRACK APP - (Per User) 1 Year Renewal - TRACK APP - Per User (Includes SALAMANDER IDENTITY VERIFICATION (SIV) and GIS Mapping) $150.00 8 $1200.00 IT-SMA-DESIGN-R 1 Year Renewal Software Maintenance -Design $250.00 1 $250.00 IT-SMA-ET-R 1 Year Renewal Software Maintenance-RAPID TAG EVAC $498.75 2 $997.50 IT-SMA-RT-R 1 Year Software Maintenance Renewal $498.75 2 $997.50 SubTotal $7305.00 Discount Amount $0.00 Estimated Shipping & Handling Total Tax $0.00 Total Amount Quoted $7305.00 Terms: Net 30 subject to terms and amount of credit. All quotes are valid for 30 days, after which price, quantity, models and amounts are subject to change. All quoted hardware components are subject to manufacturer availability and their perspective lead times. Once a quote is accepted, Salamander will provide a processing and ship ETA based upon your order make up and the current processing queue. If your order requires expedited fulfillment, Salamander will apply a 5% rush fee, calculated based upon total order value. Although a shipping estimate may be provided, customers are responsible for the actual shipping costs. Attachment ADocuSign Envelope ID: B53B19E2-F377-42EF-AD04-2ABB4567030C INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Philadelphia Indemnity Insurance Co. The Hanover American Insurance Company Hiscox Insurance Company Inc. 5/08/2024 CBIZ Insurance Services, Inc. 222 S 9th St. STE 1000 Minneapolis, MN 55402 763 549-2200 Bryan Reese 763 549-2200 Bryan.Reese@CBIZ.com Salamander Technologies, LLC 319 Barry Ave S, Suite 110 Wayzata, MN 55391 18058 36064 10200 A X X X PHBX19000224 11/05/2023 11/05/2024 2,000,000 50,000 10,000 2,000,000 4,000,000 2,000,000 A X X PHBX19000224 11/05/2023 11/05/2024 1,000,000 B N WZXD76076505 11/14/2023 11/14/2024 X 1,000,000 1,000,000 1,000,000 C E&O/CyberLiabiliy MPL161998823 10/01/2023 10/01/2024 $2,000,000 Each Claim $2,000,000 Aggregate $10,000 Retention Orange County, its officers, agents and employees are included as additional insureds on General Liability as required by written contract. Orange County 300 West Tryon Street P.O. Box 8181 Hillsborough, NC 27278 1 of 1 #S4057714/M3799511 ORANHOOClient#: 164512 0RSR2 DocuSign Envelope ID: B53B19E2-F377-42EF-AD04-2ABB4567030C This page has been left blank intentionally. DocuSign Envelope ID: B53B19E2-F377-42EF-AD04-2ABB4567030C