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Home My WebLink About2024-270-E-AMS-Triangle Pond Management-Sportsplex SCM RepairsRevised 01/24 1 [Departmental Use Only] TITLE Splex SCM FY 2023-2024 ORANGE COUNTY CONTRACT UNDER $5,000.00 NORTH CAROLINA THIS AGREEMENT, is between Orange County, North Carolina, a political subdivision of the State of North Carolina, (the "County"), and Triangle Pond Management, LLC (the "Provider"). W I T N E S S E T H: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the services set out below to the County in accordance with the terms of this Agreement, time being of the essence. The services or materials or construction (hereinafter referred to collectively as “Services”) to be furnished under this Agreement are as follows: Provide repairs to the SCM per the proposal for the Orange County Sportsplex 27990 The term of this agreement rendered shall be from May 24, 2024 to October 31, 2024. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement, without the prior written approval of the County. SPECIFIC TERMS 1.Payment: The County agrees to pay at the rates specified for Services satisfactorily (as determined by the County) performed in accord with this Agreement. The amount to be paid by the County shall not exceed Two Thousand, Four Hundred, ($2,400.00). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2.Non–waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3.Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider’s acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4.Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 Revised 01/24 2 incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5.Indemnity: To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider’s duties and obligations related to the Services to be provided in this Agreement. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 6.Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7.Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8.Governing Law and Priority: Both parties agree this Agreement is governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each Orange County policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. Should any documents, exhibits, or addenda be attached to this Agreement, the terms of this Agreement shall have priority in any conflict with or among the terms of such referenced documents, exhibits. 9.Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 Revised 01/24 3 North Carolina. Regardless of the outcome of said litigation each party is responsible for its own costs and fees, including attorneys’ fees. 10.Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. IN WITNESS WHEREOF, this Agreement is effective upon its execution by Orange County and the Provider. ORANGE COUNTY PROVIDER By: _________________________ By: _________________________ Department Director Title: ________________________ 200 S. Cameron St. Triangle Pond Management, LLC P.O. Box 8181 405 S. Rogers Ln Hillsborough, NC 27278 Raleigh, NC 27610 DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 5/13/2024 Stormwater Repairs Project Coordinator 5/15/2024 Revised 01/24 4 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Triangle Pond Management, LLC Vendor Contact Person: Ryan Hunnicutt (pc@trianglepondmanagement.com) and Logan Green (repairs@trianglepondmanagement.com) Phone: 919.398.3221 Address: 405 S. Rogers Lane City Raleigh State: NC Zip: 27610 Department: AMS Amount: $2400.00 Purpose: Sportsplex SCM Repairs Budget Code(s): 5454030-800000 Vendor # 67758 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date 05/24/2024 End Date 10/31/2024 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by AMS Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: 5454030-800000) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 5/13/2024 5/13/2024 5/14/2024 5/15/2024 Revised 01/24 5 Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 PO # Orange County PO BOX 8181 Hillsborough NC 27278-2438 Orange County Sportsplex 101 Meadowlands Dr Hillsborough NC 27278-8500 DEAPR-PARKS & RECREATION Orange County Sportsplex - 27990 RGH Net 30 08:00 AM Government Job Name Billing Information Terms TypeSales Rep Scheduled StartRoute Service Information Service Call - Repair 2024 Job Type 09:00 AM End Storm Water Class Proposal Call Ahead Confirmed (919) 245-2628 Phone: Alt Phone: Fax: Alt Contact: E-Mail:abarnes@orangecountync.gov Marketing Campaign Contact:Angel Barnes Triangle Pond Management LLC 405 S Rogers Ln Raleigh NC 27610 Phone: (919) 398-3221 Fax: (919) 926-9279 office@trianglepondmanagement.com www.trianglepondmanagement.com Item Quantity Rate Amount Service Call - ---UG Stormfilter--- -Clean stormfilters, shop vac, remove any trace sediment 1 $1,450.0000 $1,450.00 Service Call - ---Bioretention--- -Supplement pine straw along side slope as needed -Overseed basin bottom with season appropriate seed mix -Mulch any bare areas in turf along side slopes 1 $950.0000 $950.00 _______________________________ ___________________________ __________________ Customer Signature Printed Name Date $0.00 $2,400.00 NC Sales Tax 7.25(c2) Total: * Unless noted otherwise this is a package offer. Opting out or editing a single line item could affect the necessary labor or materials needed of other line items. Please contact us if you have any questions or concerns. * Scheduled start and ends times are approximations actual times may vary. All scheduled services are subject to weather cooperation. You will be notified if your services need to be rescheduled. Terms of service: • A Non-Refundable Deposits could be required depending on the cost/nature of service. If a deposit is required payment must be made before services can be scheduled. If the customer cancels the job more than 2 days prior to the schedule date, the deposit will be held as a credit for up to 90 days from the original schedule date of the job. Please note the new job date could be subject to a price. • Credit/Deb transactions will be subject to a 3.5% processing fee. • Finance charges of 1.5% per month shall be applied to all invoices past 30 days. • Returned checks result in a $35 returned check carge. Job Subtotal:$2,400.00 Payment Total:$0.00 DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 Page 1 Triangle Pond Management 65RJHUV/Q Raleigh, NC 2761 (919)398-3221 Office@TrianglePondManagement.com www.TrianglePondManagement.com Maintenance Service Report Customer Name: Date: Address: Aquatic Technician: Time of Arrival: Time of Departure: Drive Time: Type of Device(s) Maintained: Unwanted Vegetation: տ Filamentous Algae տ Planktonic Algae տ Emergent Aquatics ܆ Submersed Aquatics տ Free Floating Aquatics տ Broadleaf/Invasive Grasses ܆ Other (see additional notes) Method of Treatment Used: ܆ Algaecide ܆ Herbicide ܆ Dye (Black/Blue)܆ Other (see additional notes) General Inspection: Comment: Was any trash found in or around the devices? Were the Inlets & Outlets clear of all debris and functioning properly? Was the Rip Rap clear of any unwanted vegetation? Was the required beneficial vegetation healthy and flourishing? Was any Beaver/Muskrat activity observed? Was the water at the proper elevation? Were the devices draining properly? Was the Riser/Trash Rack clear of trash and debris? Was any erosion observed during the visit? Orange County Sportsplex 4/25/2024 101 Meadowlands Dr Gregory Volpe 11:39 AM 1:15 PM 15 min BR 1, Contech StormFilter Yes Yes No No No Yes Yes Yes No 1 gallon of trash Controlled unwanted vegetation See notes DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 Page 2 Optional Services: Comment: Were Mowing services completed? Was the Rip Rap in the correct position? Were overseeding services preformed this visit? Was the Drain Valve exercised? Was the Fountain/Aerator functioning properly? Wildlife Observations Healthy for Aquatic Environment: Unhealthy for Aquatic Environment (Removal/Remediation Recommended): ☐Bass ☐Bluegill/Sunfish ☐Grass Carp ☐Minnows/Gambusia ☐Cray Fish ☐Turtles ☐Snakes ☐Geese ☐Excessive Turtles Repairs? Comment: Are repairs required? Overall Condition of Devices: ☐Excellent ☐Good ☐Fair ☐Poor Additional Notes: Technician’s Signature: No Yes No N/A N/A Yes See notes Walked the device and removed trash. Controlled unwanted vegetation at the riprap inlets. Cleared tree limbs and debris from the device. There is a lack of healthy grass within the device. Recommend adding sod to the basin of the device, and adding erosion control to the sides of the device. The water level is good and the device is draining properly. Please contact our office with any additional questions, concerns, or to schedule repairs. DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 Page 3 Photo 1: Photo 2: Photo 3: Photo 4: BR1 overall BR1 riser BR1 inlet BR1 inlet DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583 DocuSign Envelope ID: 74B0CBF5-EA2C-423E-9F12-51A617FF0583