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HomeMy WebLinkAbout2024-266-E-Planning Dept-BGE-Contract Amendment No 1 to add 30 days to the original contract termination dateRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 8th day of May, 2024 by and between ORANGE COUNTY (hereinafter referred to as “County”) and BGE, Inc. (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated December 4, 2023, with internal contract number 2023-718 (hereinafter the “Original Agreement”), for the provision of services for Professional Surveying Services for the Lake Orange Perimeter Survey; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of June 15, 2024. See Exhibit A attached herein for Provider Justification. 2. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Ronald T. Frederick, Director Land Survey County Manager BGE, Inc. DocuSign Envelope ID: 06F3F0B9-CB1C-42C1-B295-B3EF8187D1D9 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: BGE, Inc. Vendor Contact Person: Ronald T. Frederick, P.L.S. Phone: 984-212-8219 Address: 5440 Wade Park Boulevard, Suite 102 City Raleigh State: NC Zip: 27607 Department: Planning Amount: $0.00 Purpose: Contract Amendment No. 1 to add 30 days to the original contract termination date. Budget Code(s): 61370035-870000-10074 (Professional Services) Vendor # 68382 Vendor Status with NCSOS: Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 2023-718) (Most Recent Amendment ) Effective Date May 8, 2024 End Date June 15, 2024 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: December 4, 2023); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: December 4, 2023) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 06F3F0B9-CB1C-42C1-B295-B3EF8187D1D9 5/8/2024 5/8/2024 5/8/2024 5/8/2024 From:Ron Frederick To:Christopher Sandt Subject:[EXTERNAL MAIL!] extension Date:Tuesday, April 30, 2024 1:54:37 PM Attachments:image001.gif Christopher,   Due to getting a late start waiting on the neighborhood meeting, weather conditions and the extents of the 620 contour to Hwy 86, we will need to extend the deadline of 3 weeks.   Thank you, Ronald T. Frederick, PLS, Director Land Survey BGE, Inc 5438 Wade Park Boulevard, Suite 420 Raleigh, North Carolina 27607 Main: 919-276-0111 Direct: 984-212-8219 Mobile: 919-452-2349       Exhibit A - Provider JustificationDocuSign Envelope ID: 06F3F0B9-CB1C-42C1-B295-B3EF8187D1D9 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Continental Insurance Company Valley Forge Insurance Company Lexington Insurance Company 5/06/2024 USI Southwest 9811 Katy Freeway, Suite 500 Houston, TX 77024 713 490-4600 Stephanie Anguiano 713 490-4600 713-490-4700 stephanie.anguiano@usi.com BGE, Inc. f.k.a. Brown & Gay Engineers, Inc 10777 Westheimer, Suite 400 Houston, TX 77042 35289 20508 19437 A X X X 6075541416 12/31/2023 12/31/2024 1,000,000 1,000,000 5,000 1,000,000 2,000,000 2,000,000 A X X X 6075541433 12/31/2023 12/31/2024 1,000,000 A X X X 10000 6075541464 12/31/2023 12/31/2024 16,000,000 16,000,000 B N 6075541447 12/31/2023 12/31/2024 X 1,000,000 1,000,000 1,000,000 C Professional Liability CLAIMS MADE 031565521 12/31/2023 12/31/2024 $5,000,000 per claim $10,000,000 annl aggr. Blanket Additional Insured on all policies (except Professional Liability and Workers Compensation), is provided to the Certificate Holder, when required by written contract or written agreement between the Named Insured and the Certificate Holder, but limited to the operations of the Named Insured per policy forms CNA75079XX 10/16, including completed operations (GL); CA2048 10/13 (Auto). Coverage provided on the General and Auto Liability is primary and non-contributory if required by written (See Attached Descriptions) Orange Country Attn : Chris Sandt 300 west tryon street P.O. Box 8181 Hillsborough, NC 27278 1 of 2 #S44684329/M43903175 BGEINC1Client#: 156557 SPTZP 1 of 2 #S44684329/M43903175 DocuSign Envelope ID: 06F3F0B9-CB1C-42C1-B295-B3EF8187D1D9 SAGITTA 25.3 (2016/03) DESCRIPTIONS (Continued from Page 1) contract executed prior to a loss. Blanket Waiver of Subrogation is provided on all policies as required by written contract executed prior to a loss, except as prohibited by law, per policy form CNA74858XX 1/15 (GL); CA0444 10/13 (Auto); WC420304B 06/14 (WC); CNA75504XX 03/15 (UL); LX4204 07/13(PL). The Umbrella Follows Form (CNA88301XX 08/17) to the underlying General, Auto and Employers Liability policies. All policies include an endorsement providing that 30 days notice of cancellation, except 10 days notice for non-payment of premium, will endeavor to be given to the Certificate Holder by the Insurance Carrier, if required by written contract. RE : Lake Orange Additional Insured Includes : Orange County, Its officers, agents, and employees 2 of 2 #S44684329/M43903175 DocuSign Envelope ID: 06F3F0B9-CB1C-42C1-B295-B3EF8187D1D9