HomeMy WebLinkAbout2024-242-E-OCTS Dept-Durham Tech Community College-Public Transit Service
ORANGE COUNTY GOVERNMENT
TRANSPORTATION SERVICES DEPARTMENT
MEMORANDUM OF UNDERSTANDING
This memorandum of Understanding is entered into this 1st, Day of July 2024, by and
between the Orange County Transportation Services (OCTS) and Durham Technical
Community College (DTCC) (referred to collectively as the “Parties”).
WHEREAS, OCTS, a department of Orange County, North Carolina and DTCC, a public
institution in Durham County, North Carolina, are ineligible to enter into binding
contractual relationships with one another; and
WHEREAS, the parties desire to enter into this Memorandum of Understanding in order
to establish the mutually agreed upon conditions upon with OCTS will provide public
transit services for DTCC and DTCC will provide OCTS the students, faculty and staff
who will use these services; and
WHEREAS, the OCTS is mandated to provide public transit services to the County
residents.
NOW, THEREFORE, the parties to this Memorandum hereby agree as follows:
1. OCTS will provide Orange County residents with public transit services through
Fixed Routes, Demand Response and Mobility-on-Demand to all DTCC student,
faculty and staff to and from the college in Hillsborough and Durham.
2. Duration of the first fiscal year – July 2024 through June 2025 - will be fare free.
3. Ridership will be evaluated at the conclusion of FY 202 5, for fare free or reduced
cost fares in FY 2026.
4. Specific parameters of the program include:
a. OCTS and DTCC will track all reservations and ridership.
b. OCTS tracks DTCC ridership through DTCC designated account.
c. OCTS will provide transit service for DTCC students, faculty and staff for both
facilities: Hillsborough and Durham
5. OCTS agrees that continuation of and/or renewal of this Mem orandum based on
the following:
a. Public transit service for approved clients to and from Durham Tech facilities in
Orange and Durham County.
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b. Program service area can extend maximum 10 miles outside Cou nty limit.
Durham Tech facility in Durham County is 7.33 miles located at 1637 E Lawson
St, Durham, NC
c. Provide service on same day basis, advance reservations are preferred.
d. OCTS agrees to use Fare Revenue as the billing codes starting FY25 (July
2025) when reduced fares are established.
e. OCTS agrees to only submit reimbursement requests for approved and
provided trips, not children 12 and under, no -shows or cancellations are not
reimbursed.
f. DTCC agrees to receive all client calls regarding scheduling and submit to
OCTS for reservation, including any changes.
g. OCTS agrees to meet on-time performance standards such as no more than
5% of trips may be late for client pick-up or drop-off to his or her destination,
per month.
h. OCTS agrees to report all no-shows or cancellation on a monthly basis to
DTCC by email.
i. OCTS agrees to report all client complaints, including date, nature and what
steps were taken to resolve the complaint.
j. OCTS agrees to participate in program, fiscal and administrative monitoring
and or audits, making records and staff time available to Federal, State and
County staff, including monitoring of records to ensure all requirements are
met.
k. OCTS agrees to take necessary steps for corrective action, as negotiated
within a corrective action plan, for any items found to be out of compliance with
Federal, State and County laws, regulations, standards and/or terms of this
Memorandum.
l. OCTS provides this service through the County approved Transit Plan, Annual
Work Program, and any grant reimbursement based funding resource.
m. OCTS will ensure that all vehicles providing transit service shall have at least
the minimum level of liability insurance appropriate for the type of vehicle as
defined by Article 7 Rule R2-36 of North Carolina Utility Commission;
n. OCTS will ensure all drivers shall be at least 18 years of age and work with
Orange County Human Services to ensure:
i. They have valid driver license,
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ii. criminal background checks through North Carolina Law Enforcement
or NCIC prior to employment and every three years thereafter;
iii. Drug and alcohol testing program that meets the Federal Transit
Administration guidelines paid by OCTS
o. OCTS will ensure all vehicles used in the fulfillment of services under this
Memorandum have a valid state registration and inspection.
p. This Memorandum shall be effective at DTCC discretion.
q. OCTS will maintain quarterly reports of the program and reevaluate any
improvements to it in coordination with CJRD.
r. The Memorandum contains the entire understanding of the parties and shall
not be altered, amended or modified, except in writing executed by the
Directors of both departments.
s. Signatures. This Memorandum together with any amendments or modifications
may be executed electronically. All electronic signatures affixed hereto
evidence the consent of the parties to utilize electronic signature and the intent
of the parties to comply with Article 11A and Article 40 of North Carolina
General Statutes Chapter 66.
t. Notices. Any notice required by this Memorandum shall be in writing delivered
to:
i. OCTS – Nishith Trivedi, 600 NC 86, Hillsborough, NC 27278
ii. DTCC – Abraham Dones, 525 College Park Road, Hillsborough, NC
27278
IN WITNESS WHEREOF, the parties hereto have caused this Memorandum to be
signed by their respective Department Directors.
________________________ __________________________
Nishith Trivedi, OCTS Director Abraham Dones, DTCC Vice
President, Student Services
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ORANGE COUNTY—DEPARTMENT USE ONLY
______________________________________________________________________________
Party/Vendor Name: Durham Tech Community College Party/Vendor Contact Person: Iesha Cleveland Contact
Phone: 919-536-7238 x4201 Party/Vendor Address: 525 College Park Road City Hillsborough State: NC Zip: 27278
Department: OCTS Amount: FY 25 – TBD revenue, Purpose: Public Transit Service Budget Code(s): 435902 Vendor
# N/A (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New
Renewal Amendment Effective Date July 1, 2023 Approved by Board Yes No Agenda Date: N/A ---
For Section XIV. c. contracts only, Approved by Board in Current FY Budget Yes No
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement:
Department Director’s Signature ________________________________________ Date: ________
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board __________________________________________Date:_________
DocuSign Envelope ID: 2F8EA0AF-47DD-4E17-B6B0-6414EEE1D7DB
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