HomeMy WebLinkAbout2024-230-E-Planning Dept-Town of Carrboro-Planning Zoning and InspectionsCOMMUNITY CLIMATE ACTION GRANT PERFORMANCE AGREEMENT
THIS AGREEMENT, made and entered into the eleventh day of April 2024, (“Effective Date”) by and
between the County of Orange, a political subdivision of the State of North Carolina, Post Office Box 8181,
Hillsborough, North Carolina, 27278, ("County") and the Town of Carrboro, a legal entity corporation, located
at 301 West Main Street, Carrboro, NC 27510 (“Provider”).
WITNESSETH:
WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance
its availability to residents of the County, and said program addresses an important community human services
need, as identified by the Board of Commissioners.
NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth,
the County and Provider agree as follows:
1. Term of the Agreement. The term of this Agreement shall be one year beginning April 11, 2024
to April 11, 2025.
2. Scope of Services.
a. Provider will provide services, as outlined in the attached Community Climate Action Grant
Program Application and any amendments or revision thereto which is attached as Exhibit “A”
and incorporated by reference, to the residents of Orange County. The Scope of Services and
the Program Budget may be different from the original application based on County
appropriation; however, any revisions or amendments to this Agreement must be approved in
writing by the County and attached to this Agreement as Exhibit B.
b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety
program and procedures necessary to properly and fully complete the work set forth in the
Scope of Services.
3. Funding.
a. The County agrees to appropriate for the provision of services described in Exhibit A, the
Community Climate Action Grant Program Performance Application, Exhibit B, the Revised,
Scope of Services and more particularly described in the Revised Program Budget, the
maximum sum of $81,132.
b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used
for the purposes stated shall be returned to the County. Any changes in the use of funds must
be authorized in writing by the County prior to any expenditure of the funds by the Provider.
If the funds are expended not in accordance with the Scope of Services, at the discretion of the
County the Provider may be required to repay the funds to the County.
c. The Provider shall be paid in installments in the amount of See Exhibit C to be paid as follows:
See Exhibit C. The first payment is contingent upon receipt of the agency’s performance
agreement; the remaining payments are contingent upon receipt of the request for
reimbursement and related supporting documentation and performance outlined in the Revised
Scope of Services and Project Budget in Exhibit B. If the project described in Exhibit A requires
funds to be provided on a different or more accelerated schedule, the Provider may request an
alternative payment schedule, which if approved, will be attached to this Agreement as Exhibit
C, Alterative Payment Schedule. Should an Alternative Payment schedule be approved, the
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Provider will still be required to submit quarterly Progress Reports for the duration of the Term
of the Agreement.
d. The County’s obligation to make the quarterly payments is contingent upon receipt of Progress
Reports, which show satisfactory progress toward completion of performance measures and an
accounting of expenditures as detailed in the attached Exhibits B and C.
e. Once Provider has satisfied its obligations as provided in (c) payment will be made 21 days
after receipt of the Progress Report and Request for Reimbursement or 21 days after due date
of Progress Report whichever is later.
f. The County is not obligated to provide any other support to Provider in this or in succeeding
fiscal years.
4. Agency Reporting.
a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates
on performance measures as outlined in Exhibit B, Revised Scope of Services. . Progress
Report dates are: January 1-March 31, April 1-June 30, July 1-September 30, and October
1-December 31. Reports are due on April 15, July 15, October 15, and January 15 of the
program fiscal year.
b. Provider agrees to allow the County to inspect its financial books and records, which document
costs of those services, upon reasonable notice during normal working hours.
5. Termination.
a. Termination for Cause. In the event of any of the circumstances set forth below (hereinafter
referred to as “default”), the County may immediately terminate this Agreement, in whole or in
part, and from time to time. Notice of termination must be in writing, state the reason or reasons
for the termination, and specify the effective date of the termination:
i. In the event that Provider shall cease to exist as an organization or shall enter
bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its
assets, or significantly reduce its services or accessibility to Orange County residents
during the term of this Agreement; or
ii. In the event that Provider shall fail to render a satisfactory accounting as provided in
section 4 above, the County may terminate this Agreement and Provider shall return all
payments already made to it by the County for services which have not been provided
or for which no satisfactory accounting has been rendered; or
iii. In the event of any fraudulent representation by the Provider in an invoice or other
verification required to obtain payment under this Agreement or other dishonesty on a
material matter relating to the performance of services under this Agreement.
iv. Nonperformance, incomplete service or performance, or failure to satisfactorily
perform any part of the work identified in the Scope of Services or to comply with any
provision of this Agreement, as determined by the County in its sole discretion.
v. Failure to adhere to the terms of applicable county, state or federal laws, regulations,
or stated public policy.
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b. In the event of default by the Provider, the county may elect to terminate this Agreement, in
whole or in part and/or require the Provider to repay the funds within ten (10) business days
from written notice of default. The County may (but shall not be required to) grant the Provider
an opportunity to cure the default without termination of this Agreement. This clause shall not
be interpreted to limit the County’s remedies in law or in equity.
c. Notwithstanding the foregoing, either party may terminate the agreement at any time without
penalty; provided that written notice of such termination is furnished to the other party at least
30 days prior to termination. In the event of such termination, any payment due shall be
prorated to the date of termination and any unused funds shall be returned to the County within
10 days of termination.
d. Any termination of this Agreement for default under this section that is later deemed to be
unjustified shall be deemed a termination for convenience.
e. Waiver. The payment of any sums by the County under this Agreement or the failure of the
County to require compliance by the Provider with any provisions of this Agreement or the
waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim
for damages by the County for any breach of this Agreement or a waiver of any other required
compliance with this Agreement.
6. Responsibilities of the County.
Cooperation and Coordination. The County has designated (Amy Eckberg) to act as the
County's representative with respect to the Project who shall have the authority to render
decisions within guidelines established by the County Manager or the County Board of
Commissioners and who shall be available during working hours as often as may be reasonably
required to render decisions and to furnish information.
7. Insurance.
a. General Requirements. The Provider shall purchase and maintain, during the period of
performance of this Agreement, insurance:
i. Worker’s Compensation. For protection from claims under workers' or workmen's
compensation acts;
ii. Comprehensive General Liability Insurance covering claims arising out of or relating
to bodily injury, including bodily injury, sickness, disease or death of any of the
Consultant's employees or any other person and to real and personal property including
loss of use resulting thereof;
iii. Comprehensive Automobile Liability Insurance, including hired and non-owned
vehicles, if any, covering personal injury or death, and property damage; and
iv. Professional Liability Insurance, covering personal injury, bodily injury and property
damage and claims arising out of or related to the performance under this Agreement
by the Consultant or his agents, consultants and employees.
v. Sexual Misconduct. Sexual Abuse/Molestation Insurance is required when Provider
works directly one-on-one with children, elderly or other at-risk populations.
b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows:
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INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE
• Worker's Compensation Limits for Coverage A - Statutory State
NC & Coverage B - Employers Liability
$500,000 each accident, disease policy limit and disease
each employee
• Commercial General $1,000,000 Each Occurrence
Liability $2,000,000 Aggregate
• Automobile Liability $500,000 Combined Single Limit
• Professional Liability $1,000,000 Each Occurrence
$2,000,000 Aggregate
• Sexual Misconduct $1,000,000 Each Occurrence
$2,000,000 Aggregate
c. All insurance policies (with the exception of Worker's Compensation and Professional
Liability) required under this Agreement shall name the County as an additional insured party
and as a certificate holder. For more information see the Orange County Risk Transfer
Policy and Orange County Minimum Insurance Coverage Requirements, (each
document is incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.)
Evidence of such insurance and all correspondence shall be sent to:
Orange County Risk Manager
Post Office Box 8181
Hillsborough, NC 27278
d. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity
defenses.
8. General Provisions.
a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of
respective parties hereunder shall be governed by the laws of the State of North Carolina. By
executing this Agreement Provider affirms that Provider and any subcontractors of Provider are
and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General
Statutes. By executing this Agreement Provider certifies that Provider has not been identified,
and has not utilized the services of any agent or subcontractor identified, on the list created by
the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies
that Provider has not been identified, and has not utilized the services of any agent or
subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81.
b. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by
Orange County the parties hereto for themselves, their agents, officials, employees and servants
agree not to discriminate in any manner of these basis of race, color, gender, national origin,
age, handicap, religion, sexual orientation, familial status or veterans status with reference to
any activities carried out by the grantee, no matter how remote. The parties hereto further agree
in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance,
as amended and the Orange County Non-discrimination Policy, which is incorporated herein
by reference and can be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The County
may enforce this provision by an action for specific performance, injunctive relief, or other
remedy as by law provided; this provision shall be binding on the grantees, the successors and
assigns of the parties hereto with reference to the above subject manner.
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c. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with
respect to any provision of, or the performance or non-performance of, this Agreement shall be
brought in the General Court of Justice of North Carolina sitting in Orange County, North
Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with
respect to such suits or actions. Binding arbitration may not be initiated by either Party,
however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of
such suit or action.
d. Living Wage. Orange County is committed to providing its employees with a living wage and
encourages agencies if funds to pursue the same goal. The Orange County Living Wage Policy,
which is incorporated herein by reference, can be viewed at:
http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The
County’s living wage is $16.60 per hour. To the extent possible, Orange County recommends
that Provider provide a living wage to its employees.
e. Relationship of the Parties. Provider is an independent contractor of the County. Provider
represents that they have or will secure, at his own expense, all personnel required in performing
the services under this Agreement. Such personnel shall not be employees or have any
contractual relationship with the County. All personnel engaged in work under this Agreement
shall be fully qualified and shall be authorized and permitted under federal, state and local law
to perform such services.
f. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws,
ordinances, orders and regulations of the federal, state or local governments, as well as their
respective departments, commissions, boards, and officers, which are in effect at the time of
execution of this Agreement or are adopted at any time following execution of this agreement.
g. Subcontract. The County and Provider deem the services provided under this Agreement to
be personal in nature and Provider may not subcontract any rights or duties under this
Agreement to any other party without prior written consent from the County.
h. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to
any other party without the prior written consent of the County.
i. Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for all
loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily
injury, including death or property damage, to any person or persons caused in whole or in part
by the negligence or willful misconduct of the Provider, except to the extent same are caused
by the negligence or willful misconduct of the County. It is the intent of this section to require
Provider to indemnify the County to the extent permitted under North Carolina law. Nothing
in this section is intended to affect or abrogate the County’s sovereign immunity defenses.
j. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the
specified services and may be terminated at any time if such funds become unavailable.
k. Severability. All clauses found herein shall act independently of each other. If a clause is
found to be illegal or unenforceable, it shall have no effect on the other provisions of this
Agreement. It is understood by the parties hereto that if any part, term or provision of this
Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North
Carolina or the United States, the validity of the remaining portions or provisions shall not be
affected, and the rights and obligations of the parties shall be construed and enforced as if the
Agreement did not contain the particular part, term or provision held to be invalid.
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l. Entire Agreement. This Agreement represents the entire and integrated agreement between the
County and the Provider and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be amended only by written instrument signed by
both parties. Modifications may be evidenced by facsimile signatures.
m. Notices. Any notice required by this Agreement shall be in writing and delivered by certified
or registered mail, return receipt requested to the following:
Orange County Provider’s Name: The Town of Carrboro
Attention: Amy Eckberg Attention: Laura Janway
P.O. Box 8181 Address: 301 West Main Street
Hillsborough, NC 27278 Carrboro, NC 27510
Email:aeckberg@orangecountync.gov Email: ljanway@carrboronc.gov
n. Signatures. This Agreement together with any amendments or modifications may be executed
electronically. All electronic signatures affixed hereto evidence the intent of the Parties to
comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on
the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures
below.
For and on behalf of the Provider
_____________________________ _______________________
, Date
For and on behalf of Orange County Government
_______________________________ ________________________
Bonnie Hammersley, County Manager Date
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4/16/2024
Interim Town Manager
4/22/2024
ORANGE COUNTY—INTERNAL USE ONLY
______________________________________________________________________________
Finance Information
Vendor Name: Town of Carrboro Vendor Contact Person: Laura Janway Phone: (919) 918-7326 Address: 301 West
Main Street City Carrboro State: NC Zip: 27510 Department: Planning Zoning and Inspections Amount: $81,132
Purpose: 203 Solar Project Budget Code(s): 61210335-803075-30052 Vendor # 595 Vendor Status with NCSOS:
Vendor is a BOCC consultant: Yes X No
Contract Details
Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment )
Effective Date 4/11/24 End Date 4/11/25 Notice Date (Notice Purpose )
Award
X Approved by Board (Agenda Date: 10/19/21 and 1/17/23); Made or Administered by
Signature Authority
- BOCC Express Delegation (Agenda Date: )
- Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000
- Budget Policy Section XV (Capital Improvement Project: )
Bidding
Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# )
Department Affirmation
X This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement.
Services related to this agreement have already begun or been completed. Description of the nature of the emergency
condition that was addressed:
Department Director’s Signature ________________________________________ Date: ________
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board __________________________________________Date:_________
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4/16/2024
4/21/2024
4/22/2024
4/22/2024
Exhibit A
-Town of Carrboro Community Climate Action Grant Program Application FY21-22
Board of County Commissioners Agenda 10-19-21
-Town of Carrboro Orange County Climate Action Grant Application FY22-23
Board of County Commissioners Agenda 01-17-23
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Exhibit B
Community Climate Action Grant Program’s
Revised Scope of Services and Program Budget
No Revisions
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Climate Action Grant Program
Revised 4/24 Page 10 of 10
Exhibit C
Community Climate Action Grant Program’s
Alternative Payment Schedule
From: Laura Janway, Environmental Sustainability Coordinator, Town of Carrboro
Subject: Alternative Payment Schedule Town of Carrboro – The 203 Project Solar Array, Green
Roof, and Educational Display
Reason: The Town of Carrboro intends to construct the solar array in Spring 2024. Therefore, we
would like to request the following payment schedule:
Reimbursement from the County in one payment after project construction is complete.
Time Period Payment
June 2024 $81,132.00
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Town of Carrboro
Orange County Community Climate Action Grant Program Performance Agreement Page 11 of 10
Rev.4/24
ATTACHMENT “A”
Orange County Certifications – FY 2023-2024
Community Climate Action Grant Performance Agreement
Chief Contact, Administrators, Chief Executive Officer and Chief Financial Officer
I certify that I have provided a list of the chief contact, administrators, chief executive officer and chief
financial officer for my agency with this Agreement and that I will keep it current to the County of Orange.
The list should be in writing with the name, title, residential address; phone and email address and if possible,
fax number.
Officers and Board of Directors
I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and
that we will continue to update the list as changes occur. The list should be in writing, with the name, physical
address, mailing address and if possible, phone, fax and email address.
Budget Submission
I certify that I have provided a budget for the period to be covered by funding Orange County, and that any
substantive changes made to this budget have been in advance authorized in writing by Orange County.
Annual Financial Review
I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget
adopted by the agency for the fiscal years encompassing this Agreement. If not, please explain on a separate
sheet of paper.
Alignment with Organization’s Mission
I certify that the programs and services for which this funding is requested align with the mission of the
organization.
Intended Purpose
I certify that the funds provided to the agency under the terms of this Agreement will be used for a public
purpose and shall only be used for the purposes intended and any money not used for those purposes will be
promptly returned to Orange County.
Certified by: _______________________ Title: __________________________ Date: ___________
(Provider’s Signature)
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Interim Town Manager 4/16/2024
P a g e 1 o f 22
Community Climate Action Grant Program
Application FY 2021-22
SUBMISSION CHECKLIST
Primary Applicant Organization : Town of Carrboro
Project Name: The 203 Project Solar Photovoltaic Array and Green Roof
Section Subsection
Cover Page
Applicant and Collaborator/Partner Contact Information
Funding Request Summary
Signed Application Cover Page
Disclosure Signed Disclosure of Conflicts of Interest and Clause
Applicant Organization and
Collaborator Information
Applicant organization’s Date of Incorporation (if applicable)
Applicant organization’s Purpose/Mission (if applicable)
Living Wage
Schedule of Positions (if applicable)
Project Information
Project Name
Project Description and Climate Plan Alignment
Collaborator Information (if applicable)
Criteria-Specific Sections 1-7
Attachments
(A description of these items is
available on page 13: “Description
of Required Attachments.” Please
contact us if it will not be
possible to provide any of these
required attachments at the time
of application:
bbouma@orangecountync.gov)
Applicant Organization’s Annual Budget and Proposed Project Budget (Use
template provided)
Applicable Financial Records to prove eligibility: IRS Federal Form 990 or
Applicant Organization’s Tax Returns from 2019- N/A Town of Carrboro
Applicable Financial Records to prove eligibility of collaborator/partner (if
they are receiving project funds): IRS Federal Form 990 or Tax Returns from
2019
List of members of organization’s Governing Board (if Board exists)
Solid Waste Program Fee (SWPF) Verification (for commercial property
owners and renters)
Certificate of Insurance
COVER PAGE
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P a g e 2 o f 22
Applicant Organization’s Contact Information
Organization’s Legal Name: Town of Carrboro
Physical Address: 301 W Main St, Carrboro, NC 27510
Mailing Address: 301 W Main St, Carrboro, NC 27510
Web Address: http://townofcarrboronc.gov/
Telephone Number: (919) 942-8541
E-Mail: ljanway@townofcarrboro.org
Tax ID Number: 566001194
Funding Request Summary
Please list all Fiscal Year 21-22 Community Climate Action Grant funding requested for the project you are proposing
and the proposed use of funds (please list project name only). Applicants will be asked to provide more details on their
proposed project budget in the Budget Worksheets attachment.
Project Equipment Operations Personnel Total
Ex. Youth Climate Leadership Project $10,000 $15,000 $5,000 $30,000
203 Project Solar Photovoltaic Array and
Green Roof
$178,507 $178,507
Briefly explain your proposed use of funds (2-4 sentences):
To the best of my knowledge and belief all information and data in this application is true and current.
Signature: 7-30-21
Applicant’s Authorized Signatory Date
The Town of Carrboro requests funding to construct a green roof and solar photovoltaic array on The 203
Project, a new building located at 203 S. Greensboro Street in downtown Carrboro. The 203 Project is a
collaborative effort between the Town and Orange County to build a community-based facility containing
Town offices, the Orange County Southern Branch Library, WCOM radio, and other amenities. The
photovoltaic array and green roof will help The 203 Project attain United States Green Building Council
Leadership in Energy and Environmental Design (USGBC LEED) Gold equivalent performance goals for
the building and help the Town meet additional goals outlined in the Town’s Community Climate Action
Plan and municipal Energy and Climate Protection Plan. These features will be prominently displayed in a
highly-visible, central location, serving to effectively demonstrate the Town and County’s robust
commitments to climate action.
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P a g e 3 o f 22
DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON-
DISCRIMINATION CLAUSE
Are any of the Board Members or employees of the organization which will be carrying out this project or their named
project collaborators/partners or members of their immediate families, or their business associates…
YES NO
a) Employees of or closely related to employees of Orange County? *Unknown
b) Members of or closely related to members of the governing bodies of Orange County? *Unknown
c) Current beneficiaries of the program for which funds are being requested?
d) Paid providers of goods or services to the program or having other financial interest in the program?
If you have answered YES to any question or know of any other potential conflict of interest regarding your application,
please provide a full explanation here:
*The Town does not keep any records or documentation which would provide the information needed to answer
questions a) and b).
NON-DISCRIMINATION
Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for
themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of
race, color, gender, national origin, age, handicap, religion, sexual orientation, gender identity/expression, familial
status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The
parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights
Ordinance, as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action
for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on
the grantees, the successors and assigns of the parties hereto with reference to the above subject manner.
To the best of my knowledge and belief all of the above information is true and current. I
acknowledge and understand that the existence of a potential conflict of interest does not
necessarily make the program ineligible for funding, but the existence of an undisclosed
conflict may result in the termination of any grant awarded.
Signature: 7-30-21
Applicant’s Authorized Signatory Date
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
P.O. Box 8181 * Hillsborough, North Carolina 27278
Telephone: 919 245-2626
Applicant Organization & Collaborator Information
Please provide the following information about the primary applicant organization:
Contact Information for Primary Contact, Chief Executive Officer / Executive Director, and Chief Financial
Officer
Primary Contact
Name Laura Janway
Title Environmental Sustainability Coordinator
Preferred phone number (919) 918-7342
Email address ljanway@townofcarrboro.org
Fax number (if applicable) (919) 918-4454
Chief Executive Officer / Executive
Director
Name David Andrews
Title Town Manager
Preferred phone number (919) 918-7315
Email address dandrews@townofcarrboro.org
Fax number (if applicable) (919) 918-4456
Chief Financial Officer
Name Arche McAdoo
Title Finance Director
Preferred phone number (919) 918-7439
Email address AMcAdoo@townofcarrboro.org
Fax number (if applicable) (919) 968-7745
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P a g e 5 o f 22
1. Date of Incorporation
(Month/Year): 1911
2. Applicant organization’s
Purpose/Mission (2-4 sentences):
The Town Council’s Adopted Priorities: Is there another short
purpose in the budget somewhere – none of these seem to match
with climate action, per se or the overall function of the town.
A. Diversify revenue stream to maintain ethnic and economic
diversity
B. Protect historic neighborhoods and maintain Carrboro’s unique
identity
C. Improve walkability and public transportation
D. Encourage development that is compact, dense, and appeals to
diverse lifestyles and incomes
E. Enhance and sustain quality of life/place issues for everyone
3. Please provide a brief description
of your organization’s past
achievements in carrying out
similar projects and evidence of
successful record of meeting
proposed budgets and
timetables (2-4 sentences):
Town of Carrboro Planning Staff have experience carrying out
successful grant projects from entities including the NC Department
of Environment and Natural Resources and U.S. Environmental
Protection Agency (2006), U.S. Department of Energy (2010), the
Clean Fuel Advanced Technology Fund (2015), Duke Energy
(2016), NC Urban Forest Council (2020), and the NC Department
of Environmental Quality (2021). Staff have met proposed budgets
and timetables for these projects.
4. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
Yes
If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
Yes
5. Schedule of Positions:
a. Number of Full-Time Paid
Positons: 153
b. Number of Part-Time Paid
Positions:
Part-Time Permanent: 2
Part-Time Temporary: 82
c. Number of volunteers:
aren’t advisory board
members volunteers?
The Town does not
keep volunteer
records.
Average hours
worked per
volunteer per month
The Town does not
keep volunteer
records.
Collaborators: Please provide the following information about all significant collaborators and partners
whether or not they will be receiving grant funding for this project. Feel free to copy and paste Questions
“a” through ”e” as needed if you have more than one significant collaborator/partner:
a. Date of Incorporation
(Month/Year):
Orange County Southern Branch Library
Orange County founded 1752
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b. Applicant organization’s
Purpose/Mission (2-4 sentences):
The Orange County Public Library provides a broad selection of
print and non-print materials, research databases, online services,
public access to computers, and free Wi-Fi. They host diverse
programming to support literacy and learning at all stages of life.
c. Please provide a brief description
of your organization’s past
achievements in carrying out
similar projects and evidence of
successful record of meeting
proposed budgets and
timetables (2-4 sentences):
If funding is awarded from the Orange County Community Climate
Action Grant Program, Orange County Public Library will not be
receiving grant funding. The Town of Carrboro will manage the
grant project to meet proposed budgets and timetables.
d. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
Yes
If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
Yes
e. Schedule of Positions:
a. Number of Full-Time Paid
Positons:
354.755 (Permanent Full-Time Equivalent (FTE) Budgeted
Positions) at the library or the County?
b. Number of Part-Time Paid
Positions:
c. Number of volunteers: Not known?
Average hours
worked per
volunteer per month
f. Date of Incorporation
(Month/Year):
WCOM Radio
June 2004
g. Applicant organization’s
Purpose/Mission (2-4 sentences):
WCOM Radio’s purpose: The promotion and operation of a
listener-supported, noncommercial, community radio broadcasting
station, and to broadcast and distribute high-quality educational,
cultural, music, news, talk, or public affairs programs. In addition,
WCOM Radio is committed to fostering and encouraging public
access to the arts and developing and maintaining spaces in the
public realm for artists to exhibit their work.
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h. Please provide a brief description
of your organization’s past
achievements in carrying out
similar projects and evidence of
successful record of meeting
proposed budgets and
timetables (2-4 sentences):
If funding is awarded from the Orange County Community Climate
Action Grant Program, WCOM Radio will not be receiving grant
funding. The Town of Carrboro will manage the grant project to
meet proposed budgets and timetables.
i. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
No
If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
No, WCOM does
not have permanent
employees
j. Schedule of Positions:
a. Number of Full-Time Paid
Positons: 0
b. Number of Part-Time Paid
Positions: 0
c. Number of volunteers: 49
Average hours
worked per
volunteer per month
4
k. Date of Incorporation
(Month/Year):
Orange County Skills Development Center
l. Applicant organization’s
Purpose/Mission (2-4 sentences):
Mission: To provide transitional life skills to developmentally and
intellectually disabled adults
Vision: To enhance the lives of adults with developmental and
intellectual disabilities
Core Values:
Family: We create an environment that enables everyone in the
center to value each other’s contributions and diversity.
Empowerment: We enable each individual to work towards their
potential and learn to become a part of their community.
Advocacy: We participate in communication and civic efforts that
aim towards a healthy society utilizing the diverse strengths of its
members.
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m. Please provide a brief description
of your organization’s past
achievements in carrying out
similar projects and evidence of
successful record of meeting
proposed budgets and
timetables (2-4 sentences):
If funding is awarded from the Orange County Community Climate
Action Grant Program, the Orange County Skills Development
Center will not be receiving grant funding. The Town of Carrboro
will manage the grant project to meet proposed budgets and
timetables.
n. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
Yes
If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
Yes
o. Schedule of Positions:
a. Number of Full-Time Paid
Positons:
Social Services: 178.125 (Permanent Full-Time Equivalent (FTE)
Budgeted Positions FY20-21)
b. Number of Part-Time Paid
Positions:
c. Number of volunteers: Not known?
Average hours
worked per
volunteer per month
Project Information
*Please submit for each project if applying for funding for more than one project.
6. Project Name: 203 Project Solar Photovoltaic Array and Green Roof
7. Please briefly describe the
proposed project and the target
population to benefit from the
program. How many people will
benefit? (100-300 words)
In 2016, the Town began actively exploring development of the
existing parking lot at 203 S. Greensboro Street in response to a
request from Orange County to construct a new location for the
Orange County Southern Branch Library. The Town worked to
complete a study of facility conditions and future space needs and
identified an interest in building new space for Town and related
uses. In 2017, the Town of Carrboro and Orange County entered
into a Development Agreement related to design, permitting, and
construction of a building and associated parking known as The 203
Project to provide for the Orange County Southern Branch Library,
Town of Carrboro Recreation and Parks Program, Orange County
Skills Development Center, WCOM Radio, and other uses.
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The building will occupy approximately 50,000 gross square feet
with parking, divided as follows:
Use Approximate Size
(Square Feet)
Town of Carrboro
program/office space
6,351
Associated/Town functions
(WCOM radio, Virtual Justice
Center, Teen Space, Black Box
Theater)
9,697
Orange County Southern
Branch Library (with seed
library)
9,718
Orange County Skills
Development Center
9,229
In addition, there are 1,917 square feet shared between the Town of
Carrboro and the Orange County Skills Development Center, as
well as 13,637 square feet associated with circulation, building
services, and public toilets. The building will be designed to meet
the United States Green Building Council Leadership in Energy and
Environmental Design (USGBC LEED) Gold equivalent
performance, emphasizing high efficiency and low energy impact.
The Town is requesting funds to construct a solar photovoltaic array
on the building’s west roof as well as a green roof in a separate area.
The solar photovoltaic array will produce 102,700 kWh/year and
the green roof will be designed as a tray-type vegetated roof
assembly. All residents of Carrboro (21,230) and Orange County
(148,476) will benefit from the project’s greenhouse gas emissions
reductions resulting from reductions in electricity usage as well as
carbon sequestration. The solar array and green roof will provide a
visible example of the Town and County commitment to climate
action and sustainability in a prominent, highly-trafficked location
in downtown Carrboro.
8. Please choose the best
description for the type of
project:
☒ Infrastructure/Clean Tech: New
☐ Infrastructure/Clean Tech: Repair
☐ Infrastructure/Clean Tech: Replacement
☐ Communication/Education
☐ Natural Systems Management/Restoration
☐ Circular Economy/Waste reduction
☐ Analysis/Plan
☐ Other (Please describe):
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9. Please choose the primary
climate change mitigation focus
for this project (select all that
apply):
☒ Energy Efficiency
☒ Renewable Energy
☐ Beneficial Electrification
☒ Carbon Sequestration
☒ Other (Please describe): Reduced urban heat island effect from
shading associated with green roofs and solar panel installations.
10. Has your organization or have
your collaborators/partners
completed projects of this type in
the past? If so, what funds were
used?
☐ Yes
☐ Funding used (Please describe):
☒ No
11. If this project is not selected for
funding in this round, what other
funding might be used to support
it within the next 5 years?
☐ Other capital or operational funds
☐ None. This is a unique opportunity.
☒ Unknown (please describe): It has not yet been determined how
these features will be financed without this funding. The Town and
the County have both committed significant funding (Town:
$12,000,000.00, County: $15,638,255.00) but the absolute project
cost will not be known until it goes to bid at the end of 2021/early
2022.
12. Please select the jurisdiction(s)
where your project is focused
and briefly state how your
project aligns with the relevant
Climate Action Plans (2-4
sentences).
Please name the action items
from each relevant plan that best
align with your proposed project:
☒ Carrboro: https://townofcarrboro.org/928/Community-Climate-
Action-Plan
☐ Chapel Hill:
https://www.sustainchapelhill.org/featured/2020/2/18/climate-
action-and-response-plan
☐ Orange County: In progress, please instead show alignment with
the Orange County BOCC Goals and Priorities.
This proposed project aligns with the above plan(s) in the following
ways:
This project helps the Town of Carrboro fulfill Buildings
Recommendation #1 in its 2017 Community Climate Action Plan,
which directs the Town to work to reduce emissions attributed to
Carrboro buildings by 80% by 2030.
The green roof aligns with the ecosystem protection and
enhancement section of the Community Climate Action Plan as well
as the plan’s Buildings Recommendation #1 to reduce emissions
attributed to Carrboro buildings by 80% by 2030.
The project also aligns with goals related to facility energy
efficiency and renewable energy outlined in the Town’s municipal
Energy and Climate Protection Plan.
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Collaborators and Partners
In some projects, collaborators and partners provide essential capacity and connections. If collaborators
or partners are an essential part of your project whether or not they are receiving grant funds, please
use this section to provide more details. If you are not working with collaborators or partners, please
feel free to write N/A in this section and move to the Social Justice and Racial Equity section.
13. Please describe one to three
key partnerships/collaborations
that add the most value to the
success of the proposed
project:
The Skills Development Center enhances the lives of adults with
developmental and intellectual disabilities. WCOM radio
broadcasts and distributes high-quality educational, cultural,
music, news, talk, or public affairs programs. The Orange
County Public Library provides a broad selection of print and
non-print materials; research databases; online services; and,
public access to computers and free Wi-Fi. They host diverse
programming to support literacy and learning at all stages of
life.
As a user focused community center, The 203 Project will
connect Town and County residents to resources, tools and each
other in the spirit of learning, making, and nurturing collective
values. By integrating vital public resources—the Carrboro
Recreation, Parks and Cultural Resources Department, the
Orange County Southern Branch Library, the Orange County
Skills Development Center, and WCOM—The 203 will host
traditional services as well as new collaborative programming.
New and enhanced programs will weave together learning with
leisure, personal growth with vital workforce readiness. This
purpose‐built facility will be an environmentally sustainable,
functionally resilient destination that is welcoming and
accessible to all.
The Town’s partners will not be receiving grant funding from
this source for the program.
Criterion 1 - Social Justice and Racial Equity
14. Who will directly
or indirectly
benefit from your
project? Please be
as specific as
possible on the
characteristics of
those who will
benefit including,
gender, race, age,
income level and
geographic
location.
The 203 Project is a combined effort that will offer a public facility to
provide opportunities for education, art, and community. This building will
be accessible to all individuals and will enhance the quality of life in
Carrboro. The project provides direct benefits to all who use the building
through its energy efficiency, reduced urban heat island effect, cooling,
stormwater management, pollinator habitat, and to the whole community for
its reduced energy costs and its environmental benefits..
The green roof will provide direct benefits by insulating the building,
lowering the energy needed to provide cooling and heating and leading to a
reduction in greenhouse gas emissions. The vegetation will also sequester
carbon and improve air quality by removing air pollutants. It will enhance
stormwater management and water quality by filtering pollutants from
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Also, what are the
demographics of
the area where
your project takes
place?
Does your project
help to address
any racial
disparities in the
location it is
proposed for?
Please list any
data sources used
and show the
steps of any
calculations:
rainfall and reducing the total volume of annual runoff from the associated
roof area by 60%. It will help mitigate the urban heat island effect by
removing heat from the air through evapotranspiration, and will provide
aesthetic value and improve quality of life, as interaction with nature has
been shown to benefit physical and mental health and productivity.
The 203 Project will be located at 203 S. Greensboro Street. The median
annual household income for the census tract in this location is $63,000/year,
which is slightly higher than the median annual household income for the
Town of Carrboro overall, which is approximately $58,700/year.
Source: American Community Survey,
https://www.arcgis.com/apps/mapviewer/index.html?layers=45ede6d6ff7e4c
bbbffa60d34227e462.
The 203 Project is projected to include 29 new jobs in downtown Carrboro
and 72,000 to 101,000 in expenditures for downtown businesses. Average
salaries associated with Skills Development Center (12-15 employees
directly, + partner agencies) is approximately $40,000.
Additional demographics of the project location:
Race and Hispanic Origin
Percentage
of Town
Population
Percentage
of Project
Location,
Census
Tract
107.05
White alone, not Hispanic 68% 70%
Black or African American alone,
not Hispanic 11% 12%
Asian alone, not Hispanic 9% 1%
American Indian and Alaska Native
alone, not Hispanic 0.30% 3%
Native Hawaiian and Other Pacific
Islander, not Hispanic 0% 0%
Two or more races, not Hispanic 4% 3%
Hispanic or Latino 7% 10%
Some other race, not Hispanic 0% 0.5%
Source: Census.gov
(https://www.census.gov/quickfacts/fact/table/carrborotownnorthcarolina/PO
P060210)
American Community Survey,
https://www.arcgis.com/apps/mapviewer/index.html?layers=23ab8028f1784d
e4b0810104cd5d1c8f
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The 203 Project will provide valuable services not only for residents in the
census tract, but all residents in Carrboro and Orange County.
15. Please describe
any ways in which
low‐income or
marginalized
communities/hous
eholds were
engaged in the
creation of this
project proposal:
To engage residents in The 203 Project, the Town began by holding public
input sessions. The sessions included:
Program and planning scenario presentations
Storytelling through architecture and experience
Parking + mobility strategy updates
Project progress updates
After these public sessions, the Town held workshops to update stakeholders
on the design process and distributed a public engagement survey. The Town
also held Public Hearings on the project and solicited input from Town
advisory boards.
Additional outreach strategies included:
Additional meetings – Recreation, Parks, and Cultural Resources
Department (RCPR), and Orange County Skills Development Center
Signs – neighborhood, intersections, digital message boards
Flyers at Farmers’ Market and Food distribution
Sandwich board at Town Hall during voting
Flyers at apartment complexes; emails to managers
Communication via email in PIPER permit system
Peach jar notice
Mailed notice to historically Black neighborhoods
Email to community leaders, advisory boards, Town email lists
Radio (Mayor Lavelle WCOM, Communications Manager WCHL)
This Week Carrboro and upcoming RPCR Winter program
Social media
Posters and survey materials on site, via Poster Guys, and at the Town
Commons
16. Please describe
any potential
negative side
effects of the
project and
describe the steps
you are taking/will
take to eliminate
or minimize these
impacts to any
low‐income or
marginalized
communities/hous
eholds:
The 203 Project’s construction and building materials, including the
photovoltaic panels and green roof equipment, will contain embodied
greenhouse gas emissions. Greenhouse gas emissions leading to changes in
climate will have disproportionate impacts on low-income and marginalized
communities. In order to minimize emissions, the building will be designed
to meet the United States Green Building Council Leadership in Energy and
Environmental Design (USGBC LEED) Gold equivalent performance,
emphasizing high efficiency and low energy impact.
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17. Are the impacted
residents already
aware of the
potential positive
and negative
impacts of your
project and the
steps you are
taking? If not,
please describe
your plan to
engage with them
and how you will
act based on their
input:
Residents may not be aware of positive impacts (greenhouse gas emissions
reductions and opportunities, services, and resources available in the new
building) or negative impacts (emissions associated with the building). As
outlined in the Town’s Inclusive Communications & Community
Engagement Plan, the Town will work to connect with people of color,
immigrant, refugee, and other marginalized communities to discuss climate
action and ensure information is disseminated about all available resources.
Strategies will include:
• Create neighborhood liaison network
• Create community conversations
• Build personal relationships
• Increase accessibility (identify barriers such as location,
transportation, childcare, language)
• Maintain a presence in communities and neighborhoods
• Offer multiple ways for residents to contribute input and feedback
• Offer information in different languages
Town staff and the Town Council will be receptive of all input.
18. During and after
the project, what
will your
continued
engagement with
the community
be?
Staff will continue to utilize strategies outlined in the Town’s Inclusive
Communications & Community Engagement Plan as described above.
19. Please describe
any other aspect
of your project
that is relevant to
Social Justice and
Racial Equity:
The 203 Project will include sustainability features and will provide a
valuable social services complex in Carrboro, the first of its kind. The
building’s housing skills development and job training provides an
opportunity for the environmental and climate benefits to be monitored,
evaluated, considered and incorporated into new skill sets for a changing
workforce and economy.
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Criterion 2 - Emissions Reduced
20. How many tons of greenhouse
gas emissions will your project
reduce/avoid each year? Please
list any data sources used and
show the steps of any
calculations. Feel free to
submit in a separate document
if clearly labelled:
Solar Photovoltaic Array: The solar photovoltaic array will
produce 102,700 kWh/year, reducing greenhouse gas emissions
by 23.29 metric tons CO2e/year.
Calculations
0.5 lbs CO2e/kWh* 102,700 kWh/yr = 51,350 lbs CO2e/yr
1 metric ton = 2204.62 lbs
(51,350 lbs CO2e/yr) /(2204.62 lbs/metric ton) = 23.29 metric
tons CO2e/yr
Source: Emissions factor obtained from Orange County's 2017
Greenhouse Gas Emissions Inventory
Green Roof: The green roof will reduce greenhouse gas
emissions by 57.628 metric tons CO2e/Year
(See separate document containing green roof calculations and
sources)
Project Total: 80.918 metric tons CO2e/Year
21. For how many years will this
emissions reduction take place
as a result of your project?
Please consider the expected
lifetime of the
technology/program/impact
etc.
The emissions reduction for the solar photovoltaic array will
take place over the system’s lifetime of approximately 25-30
years. The green roof will reduce the building’s energy usage
and sequester carbon over its lifetime of approximately 40 years.
22. Please describe the location of
the emissions reduction.
Where would fossil fuels have
been burned if not for your
project? For projects creating
electricity usage reductions, it
can be difficult to determine
the location of the power
produced. Please feel free to
state “Grid-tied electricity
reduction”
Solar photovoltaic array: Grid-tied electricity reduction
Green Roof: Carbon sequestration within the Town of
Carrboro; grid-tied electricity reduction
23. Please describe any other
aspect of your project that is
relevant to the amount of
emissions that it will reduce or
avoid.
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Criterion 3 - Efficient use of Funds
1. Please estimate the impact of your project per grant dollar requested.
This cost per unit of impact must reflect the total program budget divided by the total impact of the
project described in this application. If the proposed project is new, please write N/A in the first
column of the table below, and just fill out the second column.
Actual Annual Project
Costs
(If your proposed
project expands or
accelerates an
ongoing effort)
Projected Project Costs
Total Cost of Project N/A
Photovoltaic Solar Array:
$84,776
Green Roof: $93,731
Total: $178,507
Unit of Impact:
Total # of tons of greenhouse gases reduced N/A
Photovoltaic Solar Array:
23.29 metric tons CO2e/Year
Green Roof: 57.628 metric tons
CO2e/Year
Total: 80.918 metric tons
CO2e/Year
Cost Per Ton of GHG’s Reduced N/A
Photovoltaic Solar Array:
$3,640.02/metric ton CO2e
reduced
Green Roof: $1,626.48/metric
ton CO2e reduced
Total: $2,206.02/metric ton
CO2e reduced
Unit of Impact:
Total # of individuals served/benefitted N/A 148,476 individuals/year
Cost Per Individual Served/Benefitted N/A $1.20
Other Unit of Impact: Please describe here
The green roof will
intercept precipitation
and reduce
stormwater runoff.
The green roof is estimated
to reduce the total volume of
annual runoff from the
associated roof area by 60%
based on North Carolina
Department of
Environmental Quality
(NCDEQ) methodology.
Cost Per Unit of Impact $93,731 for a 60% reduction
Other Unit of Impact: Please describe here
Cost Per Unit of Impact
(Please feel free to add rows if necessary to show any additional units of impact.)
24. Please describe any avoided
financial costs or savings
related to the project and over
what period of time those
costs will be avoided/reduced:
The energy generated by the solar photovoltaic array will result
in an avoided cost of 3 cents per kWh related to avoided power
plant fuel usage and 1.4 cents per kWh related to avoided costs
for power plant operations and maintenance. With a yearly
production of 102,700 kWh, this will result in an avoided cost of
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[(102,700*$0.03)+(102,700*$1.40)] = $146,861/year. The
avoided costs will occur over the solar photovoltaic system’s
lifetime of approximately 25-30 years, although the panels will
lose some efficiency over time.
Source: Wake Electric Membership Corporation,
https://wemc.com/avoided-cost-value-of-solar/
25. Does your project accelerate
or expand on existing
programs that already show
positive impact?
The project will provide benefits to a building that will provide
many resources to the community.
26. Does your project also take
advantage of other funding
sources?
The building will be funded by the Town of Carrboro and
Orange County.
27. Would your proposed project
help you to take advantage of
funding from other sources
besides this grant in the
future?
Yes, the building will be designed to incorporate sustainable
features, including the green roof and a solar photovoltaic array.
28. Please describe any other
aspect of your project that is
relevant to the efficient use of
grant funds:
Criterion 4 - Capacity of Applicant
29. Please describe any projects
that you have completed
successfully in the past which
are similar to the project you
are proposing:
The Town partnered with Carrboro Community Solar and the
Appalachian Institute for Renewable Energy in 2012 for a 5 kW
solar electric system in Town Commons.
30. If you are proposing to
collaborate with other
organizations on this project,
please briefly describe their
relevant experience to the
project and/or the target
population:
The Skills Development Center enhances the lives of adults with
developmental and intellectual disabilities. WCOM radio
broadcasts and distributes high-quality educational, cultural,
music, news, talk, or public affairs programs. The Orange
County Public Library provides a broad selection of print and
non-print materials; research databases; online services; and,
public access to computers and free Wi-Fi. They host diverse
programming to support literacy and learning at all stages of life.
The Town’s Parks, Recreation, and Cultural Resources
Department serves all Carrboro communities.
31. Please describe any other
relevant expertise or capacity
to carry out the project in your
application:
The Town has received federal grants in the past to create an energy
efficiency revolving loan fund through the WISE (Wise Investments
Save Energy) Program
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Criterion 5 - Local Economic Development
32. How many Orange County
residents are employed by
your organization?
There are currently 146 Town employees who live in Orange
County (85 permanent and 61 part-time temporary).
33. What percent of project
materials will be purchased
from sources within Orange
County or North Carolina?
All of the concrete material will be produced locally. Material
costs for concrete are approximately $1.5 million, or about 5% of
the overall cost of the project. If we utilize National Gypsum,
this would equal another 0.5% or so of overall costs.
34. Please describe any other
aspect of your project that is
relevant to local economic
development.
The 203 Project will bring new employees to downtown
Carrboro. The 29 total jobs will bring an estimated $72,000-
$101,500 in new downtown expenditures for businesses.
Annually, the Town estimates receiving 2,800 visitors to the
government center, 8,300 to the recreation & cultural centers,
and 30,000-40,000 visitors to the library.
Criterion 6 - Amount and Duration of Engagement
35. Please describe how you will
engage with and/or educate
project participants.
As outlined in the Town’s Inclusive Communications &
Community Engagement Plan, the Town will work to connect
with people of color, immigrant, refugee, and other marginalized
communities. Strategies will include:
• Create neighborhood liaison network
• Create community conversations
• Build personal relationships
• Increase accessibility (identify barriers such as location,
transportation, childcare, language)
• Maintain a presence in communities and neighborhoods
• Offer multiple ways for residents to contribute input and
feedback
• Offer information in different languages
The Town will also discuss different ways of informing the
public about the building’s sustainable features. These methods
could include an interpretive display, outreach materials, or
informative signs throughout the building.
36. How will you measure the
success of that engagement or
educational effort?
The Town will continue to solicit feedback on its
communications strategies. Staff plan to continue administering
a Community Climate Action Plan Survey on a biennial basis
and this would provide an opportunity to measure the success of
this engagement.
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37. Please describe any other
aspect of your project that is
relevant to the amount, or
quality, or length of
engagement and/or education
that your project will produce.
Criterion 7 - Time to Complete
38. How much time will your
project require to demonstrate
the positive impacts you
describe?
The Town Council has approved the project site design. After
permitting and site construction, building construction will take
approximately 56 weeks to complete, with a likely opening in
2023.
Submission Guidance
Applications are to be submitted as email attachments to Orange County Sustainability Coordinator,
Brennan Bouma at bbouma@orangecountync.gov. Please also CC the lead staff member supporting the
Commission of the Environment, Wesley Poole at wpoole@orangecountync.gov.
The Application Submittal Deadline for the Fiscal Year 21-22 round of the Community Climate Action
Grant is Friday, July 30th 2021 at 5pm.
Please note that late, handwritten, or incomplete applications will not be accepted.
Submit all documents including attachments in PDF format. This will ensure the original content and
formatting is preserved. Digital signatures on applications are accepted.
Accommodations for applicants with disabilities or those in need of technical assistance are available
upon request. Please contact the Orange County Sustainability Coordinator, Brennan Bouma (919-245-
2626, bbouma@orangecountync,gov) to discuss what is needed.
ATTACHMENTS
Description of Required Attachments
a) Applicant Organization’s Budget and Project Budget
Please complete the provided budget worksheets for your organization and your proposed project or submit your
own budget file (as long as it contains the same information, and in a similar format, as requested in the provided
worksheets. Please explain other in your budget). The Budget Worksheets file is available for download from the
County website here. Please submit the budget in PDF form as well as in the original editable Excel format.
b) IRS Federal Form 990 or 2019 Tax Returns
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A copy of the applicant organization’s most recent Form 990 or IRS Tax Returns is required to determine eligibility.
The specific form depends upon the applicant organization’s financial activity. Review the IRS’ guide, for more
details. For Form 990-N (e-postcard) filers, include a copy of the postcard, with the organization’s application
materials.
c) List of Board of Directors (if applicable)
Provide the following information about each board of director’s member: name, telephone number, and address, of
each member and the list must identify the principal officers of the governing b ody, and length of term. Please feel
free to use the template provided in Table 2 of the appendix or your own format.
d) Solid Waste Program Fee (SWPF) Verification
This fee finances Orange County's recycling and waste reduction program. Submit either a.) proof of payment of the
applicant organization’s FY 2019-20 Solid Waste Program Fee, OR b.) a statement on the applicant organization’s
letterhead indicating exemption and specify the person(s), business, etc. that is responsible for paying this fee.
e) Certificate of Liability Insurance
A copy of the applicant organization’s current certificate, from the organization’s insurance carrier. Table 1 below
outlines insurance types and minimums required, for each jurisdiction. If exempt from Worker’s Compensation
compliance, include a statement explaining why, with the applicant organization’s application materials.
NOTE: Proof of insurance is not required at the time of application submission . If your agency is approved for
funding, documentation of insurance must be provided to the jurisdiction awarding the funding when the contract is
awarded. The insurance certificate should reflect the funding jurisdiction as an additional insured party and certificate
holder and provide coverage for the duration of the funding period (two years, beginning as early as October 1, 2021).
If proof of insurance can only be written for one year, an update will be required for all ongoing projects. Renewal
certificates must be sent to the jurisdiction 30 days prior to any expiration date, cancellation or modification of any
stipulated insurance coverage.
NOTE: Upon request, insurance requirements may be reviewed on a case by case basis by the County. Please contact
the staff identified on the Submission Requirements on Page 15 if you have questions or would like to request a review
of your insurance requirements.
APPENDIX
Table 1. Forms of Liability Insurance and Minimum Policy Amounts Required
INSURANCE ORANGE COUNTY3
Worker's Compensation1
Limits for Coverage A - Statutory State NC, for each
employee
Limits for Coverage B - Employers Liability of:
$500,000 each accident, $500,000 Bodily Injury by
Disease (BID).for each employee
$500,000 for BID limit
Commercial General
Liability
$1 million Each Occurrence
$2 million Aggregate
Automobile Liability $1 million Each Occurrence
Professional Liability $1 million Each Occurrence
$2 million Aggregate
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Sexual Abuse &
Molestation
$1 million Each Occurrence
$2 million Aggregate
Cyber Liability
$1 million Each Occurrence
$2 million Aggregate
Environmental/Pollution
Liability
(Required if demolition, use
of hazardous material or
environmentally sensitive)
$1 million Each Occurrence
Visit the NC Industrial Commission’s website for more information regarding Coverage A. Also, note
that if an agency uses subcontractors, it must require subcontractors to have workmen’s
compensation insurance.
Please visit Orange County’s Risk Management page for more information about the County’s
Minimum Insurance Requirements.
Table 2 - Contact Information for Board of Directors and Officers of the Board
Name
(also title and term
length if Officer)
Physical
Address Mailing Address Phone number Email address
Fax
number (if
applicable)
Mayor Lydia
Lavelle
Term: Dec. 2019-
Dec. 2021
8107 Kit Lane
Chapel Hill,
NC 27516
301 W Main St,
Carrboro, NC
27510
(919) 918-7310 llavelle@townofcarrboro.org
Mayor Pro Tem
Barbara Foushee
Term: Dec. 2017-
Dec. 2021
100 Williams
St., Carrboro,
NC 27510
301 W Main St,
Carrboro, NC
27510
(919) 270-4087 bmfoushee@townofcarrboro.
org
Council Member
Damon Seils
Term: Dec. 2019-
Dec. 2023
605 W. Main
St #304
Carrboro, NC
27510
301 W Main St,
Carrboro, NC
27510
(919) 960-5931 dseils@townofcarrboro.org
Council Member
Susan Romaine
Term: Dec. 2019-
Dec. 2023
412 E
Winmore
Avenue,
Chapel Hill,
NC 27516
301 W Main St,
Carrboro, NC
27510
(919) 619-3408 sromaine@townofcarrboro.o
rg
Council Member
Jacquelyn Gist
Term: Dec. 1989-
Dec. 2021
233 Sweet Bay
Place
Carrboro, NC
27510
301 W Main St,
Carrboro, NC
27510
(919) 942-8541 jgist@townofcarrboro.org
Council Member
Randee Haven-
O’Donnell
Term: Dec. 2019-
Dec. 2021
106 Fairfield
Court
Chapel Hill,
NC 27516
301 W Main St,
Carrboro, NC
27510
(919) 306-2080 rho@townofcarrboro.org
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Council Member
Sammy Slade
Term: Dec. 2019-
Dec. 2023
105 Dillard St.
Carrboro, NC
27510
301 W Main St,
Carrboro, NC
27510
(919) 951-5200 sslade@townofcarrboro.org
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Applicant Organization's Budget
FY19-20 FY20-21 FY21-22
Actual Total for
Previous Year
Estimated Total
for Current Year
Projected Total for
Next Year
Percent
Change
109,905$ 77,454$ 98,500$ 27%
22,655,973$ 23,457,383$ 23,460,911$ 0%
17,371$ 9,653$ 25,000$ 159%
19,000$ 16,000$ 19,000$ 19%
0
-$ -$ -$ 0
475,126.00$ 456,561.00$ 460,000.00$ 0.01$
118,788.00$ 751.00$ 600.00$ (0.20)$
Private Foundation Grants -$ -$ -$ 0
Other Revenue: Investment Earnings, Rents 329,062$ 70,572$ 94,070$ 0.33$
23,725,225$ 24,088,374$ 24,158,081$ 0%
13,806,770$ 13,892,928$ 15,173,947$ 9%
364,915$ 347,445$ 403,766$ 16%
1,233,229$ 914,004$ 1,264,867$ 38%
110,814$ 49,842$ 176,205$ 254%
6,746,509$ 6,463,417$ 7,653,516$ 18%
22,262,237$ 21,667,636$ 24,672,301$ 14%
1,462,988$ 2,420,738$ (514,220)$ -121%
Starting date: July 2019 Ending Date: June 2022
Generated Revenue (fees, sales, etc)
ORGANIZATION NAME:
ABC Board Grant
Unified Planning Work Program
(Most recent complete calendar year or fiscal year)
ORGANIZATION REVENUE
Private Donations
Town of Carrboro - General Fund Operations
Local Government Grants
(Please list separately):
AGENCY EXPENSES
Total Organization Revenue
Other Expenses: Contractual services, debt pymts,
Total Agency Expenses
Mtce & Repair, Insurance, Grants to local organizations
Supplies & Equipment
Travel & Training
SURPLUS/(DEFICIT) FOR PERIOD:
Other Government Grants
Triangle United Way
State Government
Federal Government (CDBG/HOME/etc.)
Compensation
Rent & Utilities
FY 2018-19 Agency Budget
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Proposed Project Budget
Use for all projects
Actual Total
for
Previous Year
Estimated
Total for
Current Year
Projected Total
for Next Year
Percent
Change
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ 178,507$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
Private Foundation Grants -$ -$ -$ 0
Other Revenue: please briefly explain here -$ -$ -$ 0
-$ -$ 178,507$ 0
-$ -$ 0
-$ -$ -$ 0
-$ -$ 178,507$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ 178,507$ 0
-$ -$ -$ 0SURPLUS/(DEFICIT) FOR PERIOD:
Total Project Expenses
Travel & Training
Other Expenses: please briefly explain here
Federal Government (CDBG/HOME/etc.)
Supplies & Equipment
Total Project Revenue
PROJECT EXPENSES
Compensation
Rent & Utilities
Other Government Grants
Triangle United Way
State Government
Private Donations
Project Generated Revenue:
Local Government Grants
(Please list separately):
Orange County Community Climate Action Grant
PROJECT REVENUE
PROJECT NAME:203 Project Solar Photovoltaic Panels and Green Roof
Use only if project is ongoing
FY 2018-19 Program Budget
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 19, 2021
Action Agenda
Item No. 6-a
SUBJECT: Community Climate Action Grant (CCAG) — FY 2021-22 Project Selection for
General Applicants
DEPARTMENT: Asset Management Services
ATTACHMENT(S): INFORMATION CONTACT:
1) CCAG 2021-22 Project Brennan Bouma, (919) 245-2626
Descriptions, Scoring, and Steven Arndt, (919) 245-2658
Comments for General Applicants
2) CCAG 2021-22 Project
Descriptions, Scoring, and
Comments for School Application
PURPOSE: To:
1) Receive the grant project funding recommendations from the Human Relations
Commission (HRC) and the Commission for the Environment for the FY 2021-22 Orange
County Community Climate Action Grant Program;
2) Approve funding for the recommended Community Climate Action Grant projects for FY
2021-22 as outlined in the attached report; and
3) Receive and approve the request from the HRC to shift one point in the scoring rubric from
Time to Complete" to "Social Justice/ Racial Equity" in future rounds of grant funding.
BACKGROUND: As part of the FY 2019-20 budget, the Board of Orange County Commissioners
BOCC) created the Orange County Climate Action Fund dedicated to accelerating climate
change mitigation actions in Orange County. This decision was motivated in part to help the
County meet the climate change mitigation goals set by the Board in recent years:
Reduce greenhouse gas emissions community-wide by 26 percent by 2025 (from 2005
levels).
Transition to a 100% renewable energy based economy by 2050.
For the 2021-22 funding cycle, $536,665 in funding was budgeted to support climate action
projects that will benefit Orange County residents both socially and financially. Following the
direction of the Board of Orange County Commissioners (BOCC), the process for soliciting and
selecting projects to receive funding was conducted through a formal Community Climate Action
Grant (CCAG) program.
For this grant cycle, the BOCC reserved half of the total funding for this grant program
268,332.50) to be awarded to projects submitted by either of Orange County's two public school
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districts. The remaining half ($268,332.50) was to be made available to all other eligible general
applicants in this round.
Only one project totaling $68,616 has been submitted from either School district, and no funding
allocated for the schools has yet been recommended for approval. Attachment 2 provides
additional information. In light of the Board's interest in supporting school climate action projects
and the special challenges facing schools as they operate during a pandemic, the current grant
deadline for school projects will be extended through the end of November. County staff have
already begun reaching back out to the schools to offer direct assistance in generating project
proposals for this extended FY2021-22 round of funding as well as the FY2022-23 round of
funding set to open later this year.
The information below describes the scoring, ranking, and reasoning of the review of general
applications.
The Community Climate Action grant program received seven (7) applications in this round from
a variety of general applicants representing non-profit and public organizations whose total
requests add up to more than $880,000. While staff fielded some questions from prospective
applicants from the private sector, no private sector applications were received.
Grant applications were completed over the summer and reviewed and scored by the Commission
for the Environment (CFE) and the Human Relations Commission (HRC). On September 13,
2021, each of these Commissions voted to forward their final scoring and comments to the BOCC.
The following is a rank-order summary table of the combined project scoring and
recommendations, and more details on each project are available in Attachment 1:
Total Rank*
Project Applicant
Funding Recommended
Running total
Score Out of 7
Requested Funding Level Out of applicati
25 is ons
Low Income HVAC Rebuilding
Replacement
Together of 113,000 113,000 113,000 22.8 1
the Triangle
Neighborhood NC Sustainable
Energy Resiliency Energy 115,000 90,000 203,000.00 21.2 2
Project (NERP)Association
Food Waste Town of
4,000 4,000 207,000.00 20.4 3
Monitor Carrboro
Food Waste
Eno River
Monitor
Farmer's 3,765 3,765 210,765.00 19.6 4
Market
Sustainability
Upgrades (Bike
Rack and Charging
Carrboro Arts
17,000 17,000** 227,765.00 18.4 5
Station element
Center
only)
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203 Project Solar
Town of
PV Array and Carrboro
178,507 $40,567.50** $268,332.50 17.7 6
Green Roof
Wayfinding Town of
Implementation Chapel Hill
100,000 0 268,332.50 14.9 7
Sustainability
Upgrades (Full
Carrboro Arts
Center
371,290 0 268,332.50 13.8 8
Project)
Total Requested by General
Applicants (Funds available for 885,562 $268,332.50
2021-22: $268,332.50
All projects, including those that tied in their scoring and those that exceed the funding limit were placed in rank
order by CFE and HRC voting.
The HRC recommended funding only the Bike Rack and Charging Station element of the Carrboro Arts Center.
The CFE did not recommend funding any portion of the ArtsCenter application in favor of adding to the partial
funding of Carrboro's 203 Project.
In addition to providing feedback on the FY 2021-22 round of grant applications, the HRC also
made a suggestion regarding an improvement to the scoring rubric used for the grant evaluations.
The HRC suggested reducing the weight given to the "Time to Complete" scoring category and
adding a point to the "Social Justice/ Racial Equity" category to better reflect the grant program
values.
FINANCIAL IMPACT: The Climate Action Tax is projected to generate $536,665 in funds in FY
2021-22, and the Board of Orange County Commissioners intends to identify impactful projects
and distribute these funds promptly to accelerate action on the urgent issue of climate change
and help to further stimulate the local economy.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable
to this item:
GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
Social Justice and Racial Equity is the most heavily-weighted factor in scoring projects proposed
through this grant program, ensuring that the equitable distribution of funds and the repair of
environmental inequities are a central element of each funded project. Local investments in
energy efficiency and renewable energy in Orange County provides direct reduction of monthly
energy bills and supports jobs and investments in clean energy technologies.
GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes
and educational levels with respect to the development and enforcement of environmental
laws, regulations, policies, and decisions. Fair treatment means that no group of people
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should bear a disproportionate share of the negative environmental consequences
resulting from industrial, governmental and commercial operations or policies.
Reducing energy usage from the electric grid improves air quality impacts. Improving local air
quality helps to protect the health of vulnerable populations in Orange County whose health is
disproportionately affected by ground-level ozone and other emissions.
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal
impacts are applicable to this item:
ENERGY EFFICIENCY AND WASTE REDUCTION
Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption;
3) increase the use of recycled and renewable resources; and 4) minimize waste stream
impacts on the environment.
Investing in local climate change mitigation actions will conserve energy, reduce resource
consumption, and increase the use of renewable resources.
RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY
Assess and where possible mitigate adverse impacts created to the natural resources of
the site and adjoining area. Minimize production of greenhouse gases.
The Climate Action Fund will continue to support high-impact projects which will improve local air
quality and minimize the local production of greenhouse gases, reducing Orange County's
contribution to the adverse impacts of climate change on human and natural resources both inside
and outside of the County.
RECOMMENDATION(S): The Manager recommends that the Board
1) Receive the grant project funding recommendations from the Human Relations
Commission and the Commission for the Environment for the FY 2021-22 Orange County
Community Climate Action Grant Program;
2) Approve funding for the recommended Community Climate Action Grant projects for FY
2021-22; and
3) Approve the request from the HRC to shift one point in the scoring rubric from "Time to
Complete" to "Social Justice/ Racial Equity" in future rounds of grant funding.
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Attachment 1
Idiom-
ORANGE COUNTY
NORTH CAROLINA
Date: October 19th, 2021
To: Board of Orange County Commissioners
From: Brennan Bouma, Sustainability Coordinator
Steven Arndt, Director Asset Management Services
RE: Orange County Community Climate Action Grant- Project Descriptions,Scoring, and Comments for
General Applicants
For the 2021-22 funding cycle of the Orange County Community Climate Action Grant program, $536,665 in
funding was budgeted to support climate action projects that will benefit Orange County residents both socially
and financially. For this grant cycle,the Board of Orange County Commissioners have reserved half of the total
funding for this grant program ($268,332.50)to be awarded to projects submitted by either of Orange County's
two public school districts.The remaining half($268,332.50)was to be made available to all other eligible
general" applicants in this round.
During the time this round of grant funding was open for applications over the summer, County staff reached
out to staff at both school districts to notify them of the grant funding opportunity and offer assistance. Orange
County schools staff passed along this notice to other school staff and the Director of Facilities and Construction.
No grant applications were received. When the grant period opened,the Chapel Hill-Carrboro City Schools were
in the process of hiring their new Sustainability Director.The new Director was hired 2-3 weeks before the grant
application period closed. County staff worked with them to create a project idea that might be ready in time
and they were able to submit a proposal.
Only one project totaling$68,616 has been submitted from either School district, and no funding allocated for
the schools has yet been recommended for approval.Attachment 2 provides additional information. In light of
the Board's interest in supporting school climate action projects and the special challenges facing schools as
they operate during a pandemic,the current grant deadline for school projects will be extended through the end
of November. County staff have already begun reaching back out to the schools to offer direct assistance in
generating project proposals for this extended FY2021-22 round of funding as well as the FY2022-23 round of
funding set to open later this year.
The Community Climate Action grant program received seven (7) applications in this round from a variety of
general applicants representing non-profit and public organizations whose total requests add up to more than
880,000. While staff fielded some questions from prospective applicants from the private sector, no private
sector applications were received.
Following the scoring and eligibility guidelines of the Board of Orange County Commissioners (BOCC),the
applications were reviewed and scored by the Commission for the Environment(CFE) and the Human Relations
Commission (HRC). The BOCC asked the Human Relations Commission to score the applications on the Social
P.O. Box 8181 * Hillsborough, North Carolina 27278
Telephone: (919)245-2625
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Justice and Racial Equity criterion, as this pertains to their expertise and because the racial representation of the
CFE as a whole does not reflect the racial diversity of Orange County.The HRC and the CFE discussed the scoring
process, reviewed application materials, and shared thoughts on each application over the course of two
monthly meetings and on September 13`" each of these Commissions voted to pass their final scoring and
comments on each application along to the BOCC.
The following is a rank-order summary table of the combined project scoring and recommendations. A full table
showing the scores for each project on each of the 7 scoring elements is included in the Appendix.
Total Rank*
Funding Recommended
Running total
Score Out of 7
Project Applicant
Requested Funding Level Out of applicati
25 is ons
Low Income HVAC Rebuilding
Replacement
Together of 113,000 113,000 113,000 22.8 1
the Triangle
Neighborhood NC Sustainable
Energy Resiliency Energy 115,000 90,000 203,000.00 21.2 2
Project (NERP)Association
Food Waste Town of
4,000 4,000 207,000.00 20.4 3
Monitor Carrboro
Food Waste
Eno River
Monitor
Farmer's 3,765 3,765 210,765.00 19.6 4
Market
Sustainability
Upgrades (Bike
Carrboro Arts
Rack and Charging Center
17,000 17,000** 227,765.00 18.4 5
Station element
only)
203 Project Solar
Town of
PV Array and Carrboro
178,507 $40,567.50** $268,332.50 17.7 6
Green Roof
Wayfinding Town of
Implementation Chapel Hill
100,000 0 268,332.50 14.9 8
Sustainability Carrboro Arts
Upgrades (Full
Center
371,290 0 268,332.50 13.8 9
Project)
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Total Requested by General
Applicants(Funds available for $885,562 $268,332.50
2021-22:$268,332.50
All projects, including those that tied in their scoring and those that exceed the funding limit were placed in rank order by
CFE and HRC voting.
The HRC recommended funding only the Bike Rack and Charging Station element of the Carrboro Arts Center Grant
application.This portion of the overall application is listed as a separate project in the table above, ranking 5th overall
whereas the overall project ranks 9th.The CFE's discussion aligned with the idea that this was the most fundable portion of
the overall application, but in the end recommended no funding for this application to allow for more of the remaining
general grant funds($57,567.50)to go to the Town of Carrboro's 203 Project Solar PV Array and Green Roof application.
Below is a set of expanded details on each proposed project, in rank order per HRC and CFE scoring.The quoted
text was pulled directly from various sections of the submitted applications.Also summarized below are the
comments from the HRC and the CFE, along with their scores and funding recommendations.
1 Ranked Project— Low Income HVAC Replacement
Applicant (Collaborators): Rebuilding Together of the Triangle
Funding Requested: $113,000
Recommended Funding Level: $113,000
Total Score(Out of 25 pts): 22.8
Project Description: "This program will replace home heating furnaces with electric heat pump heating systems
for low-income homeowners in Orange County. Priority will be given to homeowners who have experienced a
system failure and are without adequate heating."
Applicants to the Orange County Home Preservation Coalition (OCHCP) for weatherization, energy efficiency,
urgent repair, or other related services constitute the target population for this project. During application
intake the applicant's house is evaluated for potential benefit from this project. Benefits of this project, lower
utility bills and lower greenhouse gas emissions, are then explained to the chosen applicants. With agreement of
the chosen applicant appropriate modifications are made to the house to transition from an inefficient HVAC
system to an efficient heat pump HVAC System."
Project Benefits: "This project was designed to help low-income, Orange County households to transition from
inefficient, greenhouse gas generating furnaces to highly efficient, greenhouse gas-minimizing heat pump HVAC
systems."
This project was also designed to cost effectively reduce greenhouse gas emissions.The cost for each pound of
yearly CO2e emissions reduction by a $25k electric automobile is about$5.The cost for each pound of yearly
CO2e emissions reduction by rooftop solar is about$4.The cost for each pound of yearly CO2e emissions
reduction by a heat-pump HVAC system is about$2."
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime:
221.23
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HRC Comments:The HRC felt this proposed project had a strong social justice focus and they appreciated the
detailed breakdown of who would benefit.
While this project seemed expensive to some reviewers given the limited number of houses who will benefit,
others pointed out that this was the state of the market for HVAC systems today.There was agreement that this
was a needed service in the community.
CFE Comments:The CFE felt that this project was well-conceived and the application was well done.
The proposed project uses money efficiently, leveraging funds from private donors as well as rebates from Duke
Energy. The project also focuses on the most impactful energy-saving upgrades and will have a long-lasting
benefit for 40 individual households. CFE reviewers pointed out that this project will benefit a relatively small
number of County residents, but that the benefits could be significant in cost savings and quality of life
improvements.The project will employ local Orange County residents and prioritizes using local sources for
goods and services.The project plans include community outreach to explain and support the goals of the
project.The agency has a good reputation in the area and existing relationships with the low-income households
to be served.
2 Ranked Project— Neighborhood Energy Resiliency Project (NERP)
Applicant (Collaborators): NC Sustainable Energy Association (Neighborhood resident and advocate Tamara
Sanders, Energy Reduction Specialists of NC, Enpira Inc., Central Piedmont Community Action (CPCA), and
Marian Cheek Jackson Center)
Funding Requested: $115,000
Recommended Funding Level: $90,000
Total Score(Out of 25 pts): 21.2
Project Description: "NERP focuses on a historically-Black and -disadvantaged community in Carrboro to
improve standards of living and reduce emissions by installing energy efficiency upgrades, implementing an
education campaign and measuring project impacts.The project will install retrofits for at least 15 homes,
provide energy conservation educational materials that can be shared with all Carrboro residents electronically,
provide print materials to be shared by local partners, and develop a model that can be replicated throughout
Orange County.
The project team will target a neighborhood of—40 homes in the Ala bama/Davie/Glosson Circle neighborhood...
These homes will be allowed to apply for services, and the team will select best-fit homes that will generate the
highest emissions reductions and alleviate energy burden. Retrofit materials will be purchased from local
businesses in Orange County and the contractor will provide energy conservation education during installations.
The team will carry out an energy analysis on 1 year of pre-retrofit usage and 1 year of post-retrofit usage. For
those homes not selected but in need of assistance,the team will help the residents explore other potential
options available to them including services from the N.C. Weatherization Assistance Program (NCWAP) and
utility-offered services.
The team will also implement an education campaign to extend impact beyond residents receiving retrofits. A
community organizer who resides in the neighborhood will promote the program to residents and collaborate
with community groups to organize an energy conservation workshop for Orange County residents.There will
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also be a retrofit Shadowing Day where residents can watch the contractors assess one of the homes and learn
how to increase the efficiency of their homes In addition, several educational materials will be created that will
be available to share with all Carrboro citizens."
Nearly half of the funds ($62K) will go towards the retrofit equipment for the neighborhood residents and the
labor necessary to install the equipment. Remaining funds will go towards the administrative effort and
materials needed to manage the project, include a community organizer, implement an education campaign and
carry out analysis of energy use to measure impacts. NCSEA,through support from Coastal Credit Union,will be
providing$10K towards the project to support the creation of educational materials."
Project Benefits: "The direct beneficiaries of the project will be the residents in the neighborhood of focus for
this project.These are the homes that will be considered for energy retrofits that will result in lower energy bills,
healthier homes, and more stabilized communities.The residents who do not receive retrofits will still benefit
from receiving energy conservation education through the project's community workshop, Shadowing Day, and
promotion of energy efficiency resources. Educating residents on energy conservation may also result in lower
bills and healthier homes, albeit likely on a smaller scale compared to the retrofits."
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime:
816.99
HRC Comments:The HRC had high praise for this application, and encouraged the use of this proposed project
as a model for others.They appreciated that a local community activist put together the project idea and then
reached out to NCSEA to help organize the grant application and administer the project.They also pointed out
that this community activist has an education plan in mind and would help to connect all collaborators to the
community as she lives in the community. Impacts of the project would be expanded as the proposal includes a
plan for interested community members to shadow the contractors as they do the work to learn more and be
able to conduct their own energy efficiency work in the future.
CFE Comments:The CFE felt that this project was very much in line with the goals of the grant program as it
directly reduces energy use and bills and improves quality of life for households in a marginalized community.
Relatively few residents will receive support, but the project will create significant benefits for those who do,
and other County residents will receive information about the improvements and ways of saving energy.
Wherever possible,the project will purchase from Orange County vendors, although collaboration with partners
outside of Orange County likely reduces the amount of funding that will be spent in Orange County. NCSEA,
through support from Coastal Credit Union,will also be providing$10K towards the project to support the
creation of educational materials. The applicant has the capacity to complete the project.
If insufficient funds remain to fully fund this project, based on its rank the CFE would recommend partial funding
of up to $90K.The CFE points out that the budget line items for data analysis and/or educational materials might
be reduced in favor of more direct energy efficiency materials and labor for more homes. Once the impacts of
this pilot program are clearer, a larger focus on outreach might be better justified to spread the model. The CFE
acknowledges that education is important to encourage participation, but would recommend a focus on more
direct impact in this initial phase. Data analysis might be done directly by NCSEA in order to redirect funding
towards energy efficiency work or reduce overall project costs.
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3 Ranked Project— Food Waste Monitor
Applicant (Collaborators):Town of Carrboro (Orange County Solid Waste Management and Carrboro Farmers'
Market)
Funding Requested: $4,000
Recommended Funding Level: $4,000
Total Score(Out of 25 pts): 20.4
Project Description: "Since 2016, Orange County Solid Waste Management has been providing free food waste
collection on Saturdays at the Carrboro Farmers' Market. Participants can bring all food scraps for collection,
including those which are not recommended for backyard compost. The organic waste is collected weekly by
Brooks Contractors, a local commercial composting company. Approximately 150 patrons utilize this service on a
weekly basis.
The food waste collection program requires a monitor who sets up the collection station, changes out full bins,
counts patrons, helps avoid bin contamination, and provides guidance to program participants."
Funding will be used to pay a part-time staff member to perform these duties."
Project Benefits: "Residents of Carrboro and Orange County will directly and indirectly benefit from this
program.The program provides direct benefits by providing a free food waste collection service for local
residents. Composting organic material will indirectly benefit local residents by reducing greenhouse gas
emissions in order to mitigate climate change.The food waste collection program is open to the general public
and there are no restrictions to participation.
The program is an important resource for residents of multifamily housing in Carrboro, as their ability to
compost food waste is limited by a lack of yard space to set up a composting bin or pile.This program provides
an opportunity for residents of multifamily housing to compost at no cost. Residents of multifamily housing
make up a large proportion of Carrboro's population, as approximately 58 percent of residences within the
Town are multi-unit structures (5,336 units)."
Food waste collection is offered at the Carrboro Farmers' Market, located at the Town Commons at 301 W
Main St.The median annual household income for the census tract in this location is$37,100/year, which is
lower than the median annual household income for the Town of Carrboro overall."
The project location's census tract is more diverse than the Town as a whole. The food waste collection
program will provide a valuable service for residents nearby the market as well as others who frequent the
market during its operating hours."
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime:
85.05
HRC Comments: Overall the HRC felt that this project was inexpensive and worth funding. Reducing waste and
ensuring waste is composted serves everyone.The environmental benefits of this project also align with social
justice benefits as less waste would be going to landfills in more vulnerable communities.
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HRC reviewers would have liked to see a breakdown by race and income of who goes to the farmers market, in
order to make a more informed determination of how direct the social Justice and racial equity benefits might
be.
In the end, given that Orange County Solid Waste has already put money into making this compost drop-off
program work, and given the good cost to benefit ratio,the HRC felt that this project was beneficial.
CFE Comments: By assisting with diverting food waste from the landfill waste stream,this composting project
reduces greenhouse gas emissions. Compost monitors increase the use of the compost drop off location and
also help reduce the amount of non-compostable waste that enters the compost stream. This quality control
helps keep the composting process profitable.The grant funding will help ensure that an established program
with positive impacts can continue, and the applicant has sufficient capacity to successfully complete the
project.
It was not clear to the CFE that the existence of compost monitors would increase use of the farmer's market
overall as the applicant stated, but the presence of compost monitors would very likely be good for waste
reduction education and the promotion of composting. There was also some concern about this program
becoming dependent on continued grant funds in the future.
In the end, because the cost request was small and the impacts immediate, there was consensus among CFE
reviewers to recommend funding this project.
4 Ranked Project— Food Waste Monitor
Applicant(Collaborators): Eno River Farmer's Market (Orange County Solid Waste)
Funding Requested: $3,765
Recommended Funding Level: $3,765
Total Score(Out of 25 pts): 19.6
Project Description: "We are requesting funds to pay for 2 compost monitors for the Eno River Farmers' Market
ERFM) Community Compost Collection site. Monitors will work during market hours throughout the year to
assure that only compostable items are collected and will provide education to ERFM customers and vendors
about composting.They will also assist the ERFM Manager with community outreach in Northern Orange
County to build awareness of the ERFM Community Compost Collection Site beyond the Market. Monitors will
also be responsible for record keeping and setting up the compost collection table and bins and breaking it
down at the end of the Market each Saturday."
Project Benefits: "This project will provide funding for compost monitors at the Eno River Farmers' Market
Community Compost Collection site.This will provide the oversight we need to ensure that only compostable
items are collected.The monitors will also provide education to community members about composting and
encourage household compost collection. This will help Orange County to decrease the amount of waste going
to landfills, reduce methane emissions at the landfill, reduce transportation to a Waste and Recycling Center to
drop off food waste, and will lead to the creation of rich compost that will increase the carbon capture of the
soil in Orange County and the surrounding area.
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The Hillsborough Farmers' Market draws primarily from northern Orange County, which is an area that is often
left out of climate initiatives. Many community members have expressed appreciation for the Compost
Collection at the Farmers' Market: they are no longer having to make the longer car trip to the Walnut
Grove Waste and Recycling Center; others who never composted before are starting to do so and have
significantly decreased the amount of food waste they throw out as a result; others who were already
composting at home are appreciative of the fact that they can bring items to the ERFM Community Compost
Collection site that they cannot compost in their back yard, since the compostables are picked up by Brooks
Contractors, an industrial composter with the ability to accept a broader range of compostables.
This project will contribute to carbon reduction in several ways: by reducing methane levels at the landfill; by
helping our soil to sequester more carbon and by reducing the carbon emissions from cars by providing a closer
food waste drop off for residents of Northern Orange County. Based on current use numbers, we estimate that
400 community members per month will utilize this collection site. In addition, most of Orange County waste is
sent to a landfill in Sampson County,where a poor minority community has had to deal with the smell and
pollution of the mega landfill in their backyard. Reducing the waste that ends up in the landfill will have a
positive impact on this community."
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime:
106.27
HRC Comments: Overall the HRC felt that this project was inexpensive and worth funding. Reducing waste and
ensuring waste is composted serves everyone.The environmental benefits of this project also align with social
justice benefits as less waste would be going to landfills in more vulnerable communities.
HRC reviewers would have liked to see a breakdown by race and income of who goes to the farmers market, in
order to make a more informed determination of how direct the social Justice and racial equity benefits might
be.
In the end, given that Orange County Solid Waste has already put money into making this compost drop-off
program work, and given the good cost to benefit ratio,the HRC felt that this project was beneficial.
CFE Comments: CFE reviewers felt that this was a cost-effective and highly visible project that would increase
access to the County's composting services. Keeping food waste out of the municipal waste stream avoid a good
amount of greenhouse gas emissions as it reduces the tonnage of waste transported by heavy trucks out of the
County.The applicants' proposal outlines a project that appears clear and obtainable.
Not all CFE reviewers were convinced with the applicants' claim that that the presence of a compost collection
sire at the market increases the number of weekly visitors to the market,thus increasing the market's economic
success.Also,the CFE was concerned there was no longer-term plan for funding the compost monitors after the
grant period is over.
In the end,the relatively low cost and potential for diesel emissions reduction, coupled with the applicant's
commitment to use media to engage with the community to encourage composting, were all factors that led to
a higher rank.
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5 Ranked Project—Sustainability Upgrades (Bike Rack and Charging Station element only)
Applicant (Collaborators): Carrboro Arts Center
Funding Requested: $17,000
Recommended Funding Level: $17,000
Total Score(Out of 25 pts): 18.4
Project Description: "Installing several bike racks beyond those required by code, as well as Electric Vehicle and
E-bike charging stations.The ArtsCenter's new location is accessible by walking, buses and bikes.The purpose of
the project is to encourage The ArtsCenter's patrons to use more environmentally friendly modes of
transportation to access the center."
Currently,The ArtsCenter is located on East Main Street in Carrboro.The future site of their new home is
located next to one of Carrboro's historically Black neighborhood; Lincoln Park and is adjacent to what is
considered the LatinX hub of Carrboro.The new site is on several bus lines and is walking and biking distance
from downtown as well as many residential communities. Providing ample bike racks, as well as EV and E-Bike
charging stations,TAC encourages the community to be mindful of the carbon footprint that traditional car
travel leaves behind."
Project Benefits: "The ArtsCenter(TAC) has always been a year-round, seven days a week arts home where
people come together to enjoy and participate in music, dance,theater,the fine arts, and the intersection
between these disciplines.The new site plans provide the organization congregational space to truly connect
with their neighbors, and flourish as a community center for the arts.TAC continues to actively develop
relationships with their new neighbors as they explore programming and physical plans that celebrate and
honor cultural, racial, ethnic and thought inclusivity."
The charging stations will produce a savings for community members, more so than The ArtsCenter.Joining the
trend of providing charging stations The ArtsCenter will be giving their patrons this added convenience to
encourage the use of both electric cars and electric bikes,thus reducing the carbon footprint of the entire
community.The patrons will save the cost of gas."
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: No
estimate provided by applicant.
HRC Comments: Because this proposed project does little to directly address social justice or improve the
quality of life for marginalized residents, the HRC recommends funding only the bike rack and electric charging
station element of this application. This is the least expensive element, and the one that might do the most to
increase the accessibility of the center to the marginalized neighborhoods nearby.
CFE Comments:The bike rack and the bike and vehicle charging station component of the application was
discussed favorably by the CFE, though some felt that these should either be added to the basic project design,
or they could be added in later once the need for grant funding was clarified and the greenhouse gas impact of
the proposal could be estimated.
For CFE comments on the full proposal see#9 Ranked Project entry below]
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6 Ranked Project— 203 Project Solar PV Array and Green Roof
Applicant (Collaborators):Town of Carrboro
Funding Requested: $178,507
Recommended Funding Level: $40,567.50 (all remaining funds)
Total Score(Out of 25 pts): 17.7
Project Description: "In 2017,the Town of Carrboro and Orange County entered into a Development Agreement
related to design, permitting, and construction of a building and associated parking known as The 203
Project to provide for the Orange County Southern Branch Library, Town of Carrboro Recreation and Parks
Program, Orange County Skills Development Center,WCOM Radio, and other uses."
The Town is requesting funds to construct a solar photovoltaic array on the building's west roof as well as a
green roof in a separate area.The solar photovoltaic array will produce 102,700 kWh/year and the green roof
will be designed as a tray-type vegetated roof assembly."
Project Benefits: "The 203 Project is a combined effort that will offer a public facility to provide opportunities
for education, art, and community.This building will be accessible to all individuals and will enhance the quality
of life in Carrboro.The project provides direct benefits to all who use the building through its energy efficiency,
reduced urban heat island effect, cooling, stormwater management, pollinator habitat, and to the whole
community for its reduced energy costs and its environmental benefits.
The green roof will provide direct benefits by insulating the building, lowering the energy needed to provide
cooling and heating and leading to a reduction in greenhouse gas emissions.The vegetation will also sequester
carbon and improve air quality by removing air pollutants. It will enhance stormwater management and water
quality by filtering pollutants from rainfall and reducing the total volume of annual runoff from the associated
roof area by 60%. It will help mitigate the urban heat island effect by removing heat from the air through
evapotranspiration, and will provide aesthetic value and improve quality of life, as interaction with nature has
been shown to benefit physical and mental health and productivity."
All residents of Carrboro (21,230) and Orange County(148,476) will benefit from the project's greenhouse gas
emissions reductions resulting from reductions in electricity usage as well as carbon sequestration.The solar
array and green roof will provide a visible example of the Town and County commitment to climate action and
sustainability in a prominent, highly-trafficked location in downtown Carrboro."
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime:
60.60
HRC Comments: While the HRC would rather see these funds spent on more direct social justice and racial
equity programming, they acknowledge that this building will house many important social support programs
like the Skills Development Center, and these will be an amenity to the community.There is an indirect case that
these improvements will help the building to run efficiently, and that this may help support the important social
justice programming being done inside.
CFE Comments:The applicants' proposal outlines a project that appears clear and obtainable.This project could
showcase environmental technology and promote renewable energy for a large segment of residents. The CFE
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felt that it is good to have a visible commitment to the environment such as rooftop solar and a green roof on a
new public building. Some CFE members felt that new public buildings like these should have these sustainability
features as standard elements and not grant-funded additions.
If insufficient funds remain to fully fund this project based on its rank,the CFE would recommend partial funding
with the remainder of the funds available ($57,567.50 as calculated by the CFE as they did not recommend any
funding for the Carrboro Arts Center Bike Rack and Charging Station element).
Based on the stated timeline that the project is not going to break ground until 2022,the CFE encourages the
applicant to apply for the rest of the funding in the next round of grants.
7 Ranked Project—Wayfinding Implementation
Applicant(Collaborators):Town of Chapel Hill
Funding Requested: $100,000
Recommended Funding Level: $0
Total Score(Out of 25 pts): 14.9
Project Description: "These funds would be used to implement a Town-wide wayfinding signage program for
those walking, rolling and biking around Town.The wayfinding signage would be used to highlight locations
important to the community like parks, schools, and key shopping destinations and assist people in getting there
without a car. Emphasis would be placed on providing wayfinding in low-income and historically Black
communities around town."
The Town is currently requesting proposals to create a Town-wide wayfinding strategy and this funding would
enable implementation while being a platform to ensure that the wayfinding strategies are effective.The grant
would fund signage for the near and mid-term phases of the wayfinding strategy."
The project would also fund a redesign of the Chapel Hill Bicycle and Greenways Map, which covers the entirety
of Chapel Hill and Carrboro. Staff estimates a potential audience of 29,000, based on community survey results."
Project Benefits: "The proposed project will provide wayfinding signage and maps to the community to identify
key destinations for those on foot and on bike in Chapel Hill.This project would place permanent signage on
streets with information on how long it would take to get to key destinations like parks, schools, and businesses.
There would also be on-road painted signage in some locations where signage isn't appropriate or feasible.
The Town's end goal for the program is for people to notice the signage, use it to walk or bike somewhere they
may have otherwise driven to, and make it a regular habit going forward.This encouragement will be paired
with infrastructure improvements to create an improved and connected network.
The program will benefit all who walk and bike on the routes with signage. While routes have not been
finalized,Town staff estimates that around 8,000 people live in census blocks along each of the 5 priority
corridors in the Town's Mobility Plan. Based on this number and the plan to implement 5 routes, up to 40,000
residents could benefit, as well as visitors from neighboring communities.
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Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime:$625
HRC Comments: Overall,the HRC felt that while wayfinding signs may be useful for orientation while new
residents are out walking, there seems to be little to do in this project with social justice.
Reviewers pointed out that there are already some wayfinding signs around Chapel Hill, and these signs may be
helpful for those few residents who do not have access to technology, but with the large cost of the project,the
cost did not match the benefits.
The HRC wondered if the applicant was attempting to create something like The Freedom Trail in Boston. If so,
that would be much more in line with the grant's priorities.
They invited the applicant to consider resubmission with a more fully developed plan.
CFE Comments: While expressing appreciation for the proposed project's focus on supporting additional biking
and walking, CFE members gave this project a low ranking based on some widely held questions about the
project design and the relatively high requested amount of funding.
The CFE's main question about this proposed project was whether the existence of wayfinding signage would
convince residents to drive less, particularly given that the hilly terrain poses an additional challenge to walking
and biking.The CFE wondered if a less-expensive digital wayfinding map would be as effective and easier to
update going forward.
Based on an acknowledgement of the high capacity of the applicant, and the potential for an active
transportation project to provide quick and long-lasting benefits when it has appropriate guidance from the
community,the CFE encourages the applicant to update their proposal with further evidence to support their
claimed impact and resubmit. Project benefits may be easier to illustrate once routes or signage locations are
identified through the planned community engagement.
8 Ranked Project—Sustainability Upgrades (Full Project)
Applicant(Collaborators): Carrboro Arts Center
Funding Requested: $371,290
Recommended Funding Level: $0
Total Score(Out of 25 pts): 13.8
Project Description: "The ArtsCenter and EVOKE,the architecture firm designing The ArtsCenter's new building,
proposes several sustainability upgrades:
Using Solarban 70, a glass with a low-e coating to minimize heat gain.The greatest energy usage of a building is
that of the HVAC system. Solarban 70 blocks 62%of solar energy while allowing 70%of visible light to pass
through.This glass will provide year-round comfort with significant heating and cooling cost savings over
standard glass used in most buildings. Solarban 70 will reduce the cooling load for the new building 30%over
the baseline of using standard glass.
Installing LED lighting fixtures throughout the building with motion and/or daylight sensors to ensure artificial
lighting is used only when needed. LED lighting is far more energy efficient than all other types of lighting
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options, it lowers maintenance costs to nearly zero by eliminating the need to replace bulbs throughout their
rated lifespan and it provides an overall better quality and accuracy of light. Daylighting systems harvest natural
lighting and automatically adjust electric lighting based on the amount of ambient light.These systems offer the
potential to cut energy use, reduce peak demand, and create a more desirable indoor environment with the
potential to save 20%to 40%of the building's energy use.
Installing several bike racks beyond those required by code, as well as Electric Vehicle and E-bike charging
stations.The ArtsCenter's new location is accessible by walking, buses and bikes.The purpose of the project is to
encourage The ArtsCenter's patrons to use more environmentally friendly modes of transportation to access the
center.
Installing automatic roller shades for the glass throughout the building in order to reduce the cooling
requirements of the building.The installation of these shades would reduce the energy usage of the HVAC
system and consequently reduce the carbon footprint of the building."
Project Benefits: "In developing plans for The ArtsCenter's new home at 303 Jones Ferry Road, several
sustainable initiatives have been put in place.
The ArtsCenter and EVOKE,the architecture firm designing The ArtsCenter's new building, proposes upgrading
the current window glazing to maximize the reduction in energy usage.The orientation of the building has the
vast majority of glazing north facing with no direct sun exposure or east-northeast with protection from
overhead sun via porch roof and from low sun via existing trees on site. Glazing will provide passive lighting
strategies and diminish the need for using lights. By upgrading the glazing and installing Solarban 70,the cooling
load for the building will be reduced by 30%.This glass blocks 62%of solar energy while allowing 70%of visible
light to pass through.
The ArtsCenter and EVOKE, also propose installing LED lighting fixtures throughout the building with motion
and/or daylight sensors to ensure artificial lighting is used only when needed. LED lighting is far more energy
efficient than all other types of lighting options; it lowers maintenance costs to nearly zero by eliminating the
need to replace bulbs throughout their rated lifespan and it provides an overall better quality and accuracy of
light. Daylighting systems harvest natural lighting and automatically adjust electric lighting based on the amount
of ambient light.These systems offer the potential to cut energy use, reduce peak demand, and create a more
desirable indoor environment with the potential to save 20%to 40%of the building's energy use.
The focus of installing extra bike racks, and an electric bike and electric vehicle charging station is to encourage
The ArtsCenter patrons to use environmentally friendly modes of transportation to arrive at the center.The new
site is on several bus lines and is walking and biking distance from downtown as well as many residential
communities. Providing ample bike racks, as well as EV and E-Bike charging stations,TAC encourages the
community to be mindful of the carbon footprint that traditional car travel leaves behind.
Finally, the ArtsCenter and EVOKE propose installing automatic roller shades for the glass throughout the
building in to reduce the cooling requirements of the building. Smart, motorized shades can help control the
solar gain and heat loss a building experiences naturally throughout the day simply by opening and closing at
preprogrammed times. With the addition of smart technology,the blinds can actually learn when they need to
open and close based on temperature and sun light, maximizing the energy efficiency of the HVAC system and
consequently reducing the carbon footprint of the building.
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
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As The ArtsCenter is the largest non-profit arts organization in Orange County, serving both artists and residents,
with a mission to educate and inspire artistic creativity and to enrich the lives of people of all ages,the entire
population of Orange County will benefit from this project."
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: (No
estimates were received from applicant.)
HRC Comments: Given the limited direct impact of most of this overall project on marginalized communities,the
HRC recommended not funding it, but instead breaking out the Bike Rack and Charging Station element of the
proposal as a separate project.
For HRC Comments on the Bike Rack and Charging Station element of this project, see#5 Ranked Project above]
CFE Comments:The CFE recommends not funding this application.While the CFE feels it is important to make
highly visible sustainability investments to important community buildings such as this,there are problems with
this proposed project and the application itself. Fundraising is still ongoing and therefore the funding for these
sustainability upgrades might be able to come from other sources.The application is also incomplete as it
contains no greenhouse gas emissions estimates.
The CFE liked that these proposed upgrades would provide value over a long lifetime, but were concerned that
their proposed energy efficiency impacts overlapped and cancelled each other out in many cases. For instance,
the expensive Solarban window film would be applied to primarily north-facing windows, limiting its impact. If
those windows also had automatic roller shades that would further reduce the impact of the window film and
the daylight available to supplement the proposed smart LED lighting system.
Also, given that the designs for this large commercial building have not yet been finalized, this project may not
be able to be implemented within two years.
The CFE recommends that the applicant address these concerns and reapply.
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
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Amount
Social Local and
Eftkient capat
Justice/ Emlaslona Economic Duration Time to Total
Racial Reduced
use of of
Develop- of Complete Score
Rank
prof APPikant Funding Requested Funds Appikant
suity ntgnt Engage-
ment
Out of lout of 4 Out of 4 Out of 3 Out of 3 Out of 3 taut of 3 Gaut of Rut of 7
l'tis P14 ELS I 2-tsi pJ_LL Pb)-2S pUl applications]
Low Income HVAC Rebuilding
Replacement
Together of 113,600 4.7 3.4 3.2 3.6 3.1 3.7 2.8
the Triangle
Neighborhood
NC
Energy Resiliency SustainableEnergy 115,0005.0 3.3 2.5 2-9 2.5 2.5 2.t; 21.2 2
Project tNERp}
Association
Food Waste
Eno Sliver
Farmer's 4,()00 3.8 2.9 3.5 3.0 2.0 2.4 2.7 20.4 3MonitorFarmer's
Food Waste Town of
53'765 3 8 2•9 3.3 3 Q 1.8 2.1 2.7 14.6 4
Monitor Carrboro
Sustai na bii ity
Upgrades-bike
CarThoro
rack and charging ArtsCenter
17,0004.7 2.8 2.5 2.7 2.6 2.0 1.8 1.8.4 5
station element
N only
203 Project Solar
Town of
H PV Array and Carrboro
179,507 1.7 3.5 2.3 2.7 2.3 2.9 2.4 17.7 6
Green Roof
Wayfnding Town of
N
Implementation Chapel Hill
5100,666 o.3 2.5 2.4 2.9 2.2 2.3 2.4 14.9 7
Sustainability
L6 Upgrades-full
Care
371,290 0.0 2.8 2.5 2.7 2.0 2.0 1.8 13.8 8
iC proposal
Arts Center
a
c
vCL
a
Q
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
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Attachment 2
Idiom-
ORANGE COUNTY
NORTH CAROLINA
Date: October 19th, 2021
To: Board of Orange County Commissioners
From: Brennan Bouma, Sustainability Coordinator
Steven Arndt, Director Asset Management Services
RE: Orange County Community Climate Action Grant- Project Descriptions,Scoring, and Comments for
School Application
For the 2021-22 funding cycle of the Orange County Community Climate Action Grant program, $536,665 in
funding was budgeted to support climate action projects that will benefit Orange County residents both socially
and financially. For this grant cycle,the Board of Orange County Commissioners have reserved half of the total
funding for this grant program ($268,332.50)to be awarded to projects submitted by either of Orange County's
two public school districts.The remaining half($268,332.50)was to be made available to all other eligible
general" applicants in this round.
During the time this round of grant funding was open for applications over the summer, County staff reached
out to staff at both school districts to notify them of the grant funding opportunity and offer assistance. Orange
County schools staff passed along this notice to other school staff and the Director of Facilities and Construction.
No grant applications were received. When the grant period opened,the Chapel Hill-Carrboro City Schools were
in the process of hiring their new Sustainability Director.The new Director was hired 2-3 weeks before the grant
application period closed. County staff worked with them to create a project idea that might be ready in time
and they were able to submit a proposal totaling$68,616. No funding allocated for the schools has yet been
recommended for approval.
Following the scoring and eligibility guidelines of the Board of Orange County Commissioners (BOCC),the
application that CHCCS submitted was reviewed and scored by the Commission for the Environment(CFE) and
the Human Relations Commission (HRC).The BOCC asked the Human Relations Commission to score all
applications on the Social Justice and Racial Equity criterion, as this pertains to their expertise and because the
racial representation of the CFE as a whole does not yet reflect the racial diversity of Orange County.The HRC
and the CFE discussed the scoring process, reviewed application materials, and shared thoughts on each
application over the course of two monthly meetings and on September 13th each of these Commissions voted
to pass their final scoring and comments on each application along to the BOCC.
In light of the Board's interest in supporting school climate action projects and the special challenges facing
schools as they operate during a pandemic,the current grant deadline for school projects will be extended
through the end of November. County staff have already begun reaching back out to the schools to offer direct
assistance in generating project proposals for this extended FY2021-22 round of funding as well as the FY2022-
23 round of funding set to open later this year.
P.O. Box 8181 * Hillsborough, North Carolina 27278
Telephone: (919)245-2625
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
21
The following is a rank-order summary table of the combined project scoring and recommendations for the
submitted project. A full table showing the scores for this project on each of the 7 scoring elements is included
in the Appendix.
Total
Project Applicant
Funding Recommended Score Rank
Requested Funding Level Out of
25 is
Energizing the
Chapel Hill-
Fleet Carrboro City $68,616 0 17.1 1
Schools
Total Requested
by School
Districts(Funds
available for
68,616 0
2021-22:
268,332.50)
1 Ranked Project— Energizing the Fleet
Applicant (Collaborators): Chapel Hill-Carrboro City Schools
Funding Requested: $68,616
Recommended Funding Level: $0
Total Score(Out of 25 pts): 17.1
Project Description: "Procure three electric vehicles, each on a 36-month lease,with the intent to reduce
emissions created during normal school driving operation, instill greater awareness of alternative transportation
technologies during sustainability related events, and provide an educational tool for the district's automotive
and emergency response programs at Chapel Hill High School."
Level II charging infrastructure is limited to one site on CHCCS property.Typical charging will primarily occur
near the automotive yard at Chapel Hill High School utilizing 120V charging which could take up to eleven hours
at the maximum estimated usage in a given school day."
Benefits will become immediately realized through emissions reduction and continue for the 36 months each
vehicle is leased. Community engagement and education of students and staff members will take place within
the first six months of the acquisition of the electric vehicles with repeatable events on and off campus every
three to six months."
Project Benefits: "CHCCS currently does not own any electric vehicles with no timeline or designated funding for
their purchase or lease.This is an unrealized opportunity to reduce our carbon footprint, lower operating
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
22
expenses, and connect with our students and community more fully while engaging with an emerging
technology."
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $
4,158.55
HRC Comments: Overall the HRC reviewer felt that there may be a better way of spending this money to
support racial equity in County schools.The proposal lacked evidence of the need for these administrative
vehicles.
If the three proposed cars are indeed needed in the administrative fleet of CHCCS, and leasing them means that
gasoline powered cars will not be used for this necessary travel,then when combined with using the cars as a
teaching tool this proposal might be worth funding.
Ideally, any avoided costs in the completion of this project would be used in the schools for more direct social
justice programming or materials.
CFE Comments:The CFE recommends not funding this application.While electric vehicles should be added to
the CHCCS fleet,the administrative vehicles proposed would be the least impactful to electrify since they are
driven so little each year.There were several unresolved questions about how these vehicles would be used by
staff and whether they were necessary.
Further, a lack of charging infrastructure at the schools where these vehicles would be placed raises additional
questions about whether they would be ready for use when needed for the proposed administrative travel.
Two of the three proposed electric vehicles,the Tesla Model 3 and Ford Mustang Mach-E are expensive and
impractical sports cars.The CFE reviewers questioned whether this choice of vehicle was an effective use of
grant funds.
The CFE liked the idea of using electric vehicles as teaching tools to make sustainable technologies more exciting
and tangible.The idea of exposing a new generation of our community's leaders and thinkers to electric vehicles
in our schools was well-supported by reviewers. Unfortunately, the lease arrangement for these vehicles makes
it hard to believe that they would be useful teaching tools as they would not be able to be disassembled and
reassembled by the students. Electric vehicles that students could simply view up close but not work on could
likely be provided for free in other ways by parent volunteers or local non-profits.
The CFE understands that this project proposal had to be written very quickly and is impressed by what the
brand new CHCCS Sustainability Director was able to pull together in such a short time.
For these reasons,the CFE recommends that the applicant address these concerns and for the project to be
resubmitted.
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
23
Amount
Social Local and
Efficient Capacity
Justice Emissions Economic Duration Time to Total
Racial Reduced
use of of
Develop- Of Complete Score
Project Applicant Funding Requested Equity
Funds Applicant
ment Engage_
ment
OutafS Outof4 (out of Outcif 3 (Out of3 Outaf3 (Out of3 (Outcyf
PW PW PW PW Pts).Pts). 25
Energizingthe
Chapel Hill-
Fleet
Carrboro 68,616 1.5 3.0 3.2 2.5 2.0 2.3 2.6 17.1
City Schools
v
M
m
H
wo
i
O
UV7
3
LL
X
C
NQ
Q
Q
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P a g e 1 o f 25
Community Climate Action Grant Program
Application 2022-2023
SUBMISSION CHECKLIST
Primary Applicant Organization: Town of Carrboro
Project Name: The 203 Project Solar Photovoltaic Array and Educational Display
Section Subsection
Cover Page
Applicant and Collaborator/Partner Contact Information
Funding Request Summary
Signed Application Cover Page
Disclosure Signed Disclosure of Conflicts of Interest and Clause
Applicant Organization and
Collaborator Information
Applicant organization’s Date of Incorporation (if applicable)
Applicant organization’s Purpose/Mission (if applicable)
Living Wage
Schedule of Positions (if applicable)
Project Information
Project Name
Project Description and Climate Plan Alignment
Collaborator Information (if applicable)
Criteria-Specific Sections 1-7
Attachments
(A description of these items is
available on page 13: “Description
of Required Attachments.” Please
contact us if it will not be
possible to provide any of these
required attachments at the time
of application:
aeckberg@orangecountync.gov
Applicant Organization’s Annual Budget and Proposed Project Budget (Use
template provided)
Applicable Financial Records to prove eligibility: IRS Federal Form 990 or
Applicant Organization’s Tax Returns from 2021
Applicable Financial Records to prove eligibility of collaborator/partner (if
they are receiving project funds): IRS Federal Form 990 or Tax Returns from
2021
List of members of organization’s Governing Board (if Board exists)
Certificate of Insurance
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P a g e 2 o f 25
COVER PAGE
Applicant Organization’s Contact Information
Organization’s Legal Name: Town of Carrboro
Physical Address: 301 W Main St, Carrboro, NC 27510
Mailing Address: 301 W Main St, Carrboro, NC 27510
Web Address: http://townofcarrboronc.gov
Telephone Number: (919) 942-8541
E-Mail: pmcguire@carrboronc.gov, ljanway@carrboronc.gov
Tax ID Number: 566001194
Funding Request Summary
Please list all Fiscal Year 22-23 Community Climate Action Grant funding requested for the project you are proposing
and the proposed use of funds (please list project name only). Applicants will be asked to provide more details on their
proposed project budget in the Budget Worksheets attachment.
Project Equipment Operations Personnel Total
Ex. Youth Climate Leadership Project $10,000 $15,000 $5,000 $30,000
203 Project Solar Photovoltaic Array and
Educational Display
$89,243 $89,243
Briefly explain your proposed use of funds (2-4 sentences):
The Town of Carrboro requests funding to construct a solar photovoltaic array and educational display on the
203 Project, a new building located at 203 S. Greensboro Street in downtown Carrboro. The 203 Project is a
collaborative effort between the Town and Orange County to build a community-based facility containing
Town offices, the Orange County Southern Branch Library, WCOM radio, and other amenities. The
photovoltaic array will help the 203 Project attain United States Green Building Council Leadership in
Energy and Environmental Design (USGBC LEED) Gold equivalent performance goals for the building and
help the Town meet additional goals outlined in the Town’s Community Climate Action Plan, municipal
Energy and Climate Protection Plan, and Comprehensive Plan. The educational display will highlight the
sustainable features of the building and educate visitors on all of the possibilities to reduce greenhouse gas
emissions and improve air and water quality through green building practices. These features will be
prominently displayed in a highly-visible, central location, serving to effectively demonstrate the Town and
County’s robust commitments to climate action.
To the best of my knowledge and belief all information and data in this application is true and current.
Signature: 8/19/2022
Applicant’s Authorized Signatory Date
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P a g e 3 o f 25
DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON-
DISCRIMINATION CLAUSE
Are any of the Board Members or employees of the organization which will be carrying out this project or their named
project collaborators/partners or members of their immediate families, or their business associates:
YES NO
a) Employees of or closely related to employees of Orange County? *Unknown
b) Members of or closely related to members of the governing bodies of Orange County? *Unknown
c) Current beneficiaries of the program for which funds are being requested?
d) Paid providers of goods or services to the program or having other financial interest in the program?
If you have answered YES to any question or know of any other potential conflict of interest regarding your application ,
please provide a full explanation here:
NON-DISCRIMINATION
Provider agrees as part of consideration of the granting of funds by funding a gencies to the parties hereto for
themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of
race, color, gender, national origin, age, handicap, religion, sexual orientation, gender identity/expre ssion, familial
status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The
parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights
Ordinance, as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action
for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on
the grantees, the successors and assigns of the parties hereto with reference to the above subject manner.
To the best of my knowledge and belief all of the above information is true and current. I
acknowledge and understand that the existence of a potential conflict of interest does not
necessarily make the program ineligible for funding, but the existence of an undisclosed
conflict may result in the termination of any grant awarded.
Signature: 8-19-22
Applicant’s Authorized Signatory Date
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
P.O. Box 8181 * Hillsborough, North Carolina 27278
Telephone: 919 245-2626
Applicant Organization & Collaborator Information
Please provide the following information about the primary applicant organization:
Contact Information for Primary Contact, Chief Executive Officer / Executive Director, and Chief Financial
Officer
Primary Contact
Name Trish McGuire
Title Planning Director
Preferred phone number (919) 918-7327
Email address pmcguire@carrboronc.gov
Fax number (if applicable) (919) 918-4454
Chief Executive Officer / Executive
Director
Name Richard J. White III
Title Town Manager
Preferred phone number (919) 918-7315
Email address rwhite@carrboronc.gov
Fax number (if applicable) (919) 918-4456
Chief Financial Officer
Name Arche McAdoo
Title Finance Director
Preferred phone number (919) 918-7439
Email address amcadoo@carrboronc.gov
Fax number (if applicable) (919) 968-7745
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P a g e 5 o f 25
1. Date of Incorporation
(Month/Year): 1911
2. Applicant organization’s
Purpose/Mission (2-4 sentences):
The Town Council’s Adopted Priorities: Is there another short
purpose in the budget somewhere – none of these seem to
match with climate action, per se or the overall function of the
town.
A. Diversify revenue stream to maintain ethnic and
economic diversity
B. Protect historic neighborhoods and maintain Carrboro’s
unique identity
C. Improve walkability and public transportation
D. Encourage development that is compact, dense, and appeals
to diverse lifestyles and incomes
E. Enhance and sustain quality of life/place issues for
everyone
3. Please provide a brief description
of your organization’s past
achievements in carrying out
similar projects and evidence of
successful record of meeting
proposed budgets and
timetables (2-4 sentences):
Town of Carrboro Planning Staff have experience carrying out
successful grant projects from entities including the NC Department
of Environment and Natural Resources and U.S. Environmental
Protection Agency (2006), U.S. Department of Energy (2010), the
Clean Fuel Advanced Technology Fund (2015), Duke Energy
(2016), NC Urban Forest Council (2020), and the NC Department
of Environmental Quality (2021). Staff have met proposed budgets
and timetables for these projects.
4. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
Yes
If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
Yes
5. Schedule of Positions:
a. Number of Full-Time Paid
Positons: 146
b. Number of Part-Time Paid
Positions:
Part-Time Permanent: 2
Part-Time Temporary: 83
c. Number of volunteers:
The Town does not
keep volunteer
records.
Average hours
worked per
volunteer per month
The Town does not
keep volunteer
records.
Collaborators: Please provide the following information about all significant collaborators and partners
whether or not they will be receiving grant funding for this project. Feel free to copy and paste Questions
“a” through ”e” as needed if you have more than one significant collaborator/partner:
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P a g e 6 o f 25
a. Date of Incorporation
(Month/Year):
Orange County Southern Branch Library
Orange County founded 1752
b. Applicant organization’s
Purpose/Mission (2-4 sentences):
The Orange County Public Library provides a broad selection of
print and non-print materials, research databases, online services,
public access to computers, and free Wi-Fi. They host diverse
programming to support literacy and learning at all stages of life.
c. Please provide a brief description
of your organization’s past
achievements in carrying out
similar projects and evidence of
successful record of meeting
proposed budgets and
timetables (2-4 sentences):
If funding is awarded from the Orange County Community Climate
Action Grant Program, Orange County Public Library will not be
receiving grant funding. The Town of Carrboro will manage the
grant project to meet proposed budgets and timetables.
d. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
Yes
If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
Yes
e. Schedule of Positions FY21-22
a. Number of Full-Time Paid
Positions: 354.755 full-time positions
b. Number of Part-Time Paid
Positions:
c. Number of volunteers: Unknown
Average hours
worked per
volunteer per month
Unknown
f. Date of Incorporation
(Month/Year):
WCOM Radio
June 2004
g. Applicant organization’s
Purpose/Mission (2-4 sentences):
WCOM Radio’s purpose: The promotion and operation of a
listener-supported, noncommercial, community radio broadcasting
station, and to broadcast and distribute high-quality educational,
cultural, music, news, talk, or public affairs programs. In addition,
WCOM Radio is committed to fostering and encouraging public
access to the arts and developing and maintaining spaces in the
public realm for artists to exhibit their work.
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h. Please provide a brief description of
your organization’s past achievements
in carrying out similar projects and
evidence of successful record of
meeting proposed budgets and
timetables (2-4 sentences):
If funding is awarded from the Orange County Community
Climate Action Grant Program, WCOM Radio will not be
receiving grant funding. The Town of Carrboro will manage the
grant project to meet proposed budgets and timetables.
i. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
No, WCOM does not
have permanent
employees.
If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
No, WCOM does
not have permanent
employees.
j. Schedule of Positions
FY21-22
a. Number of Full-Time Paid
Positions: 0
b. Number of Part-Time Paid
Positions: 0
c. Number of volunteers:
49
Average hours
worked per
volunteer per month
4
k. Date of Incorporation
(Month/Year):
Orange County Skills Development Center
l. Applicant organization’s
Purpose/Mission (2-4 sentences):
Mission: To house a user-friendly facility which provides a
comprehensive range of employment and training services to
residents in need of employment assistance.
Vision: To enhance the lives of individuals by providing career
development assistance and connecting employers with candidates
to satisfy their employment needs. Several agencies work together
as a team to make the best use of scarce resources while serving all
citizens of Orange County.
Core Values: Family: We create an environment that enables
everyone in the center to value each other’s contributions and
diversity.
Empowerment: We enable each individual to work towards their
potential and learn to become a part of their community.
Advocacy: We participate in communication and civic efforts that
aim towards a healthy society utilizing the diverse strengths of its
members.
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m. Please provide a brief description of
your organization’s past achievements
in carrying out similar projects and
evidence of successful record of
meeting proposed budgets and
timetables (2-4 sentences):
If funding is awarded from the Orange County Community
Climate Action Grant Program, the Orange County Skills
Development Center will not be receiving grant funding. The
Town of Carrboro will manage the grant project to meet
proposed budgets and timetables.
n. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
Yes
If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
Yes
o. Schedule of Positions
a. Number of Full-Time Paid
Positions:
Social Services: 178.125 (Permanent Full-Time Equivalent (FTE)
Budgeted Positions FY20-21)
b. Number of Part-Time Paid
Positions:
c. Number of volunteers:
Unknown
Average hours
worked per
volunteer per month
Unknown
Project Information
*Please submit for each project if applying for funding for more than one project.
6. Project Name: 203 Project Solar Photovoltaic Array and Educational Display
7. Please briefly describe the
proposed project and the target
population to benefit from the
program. How many people will
benefit? (100-300 words)
In 2016, the Town began actively exploring development of the
existing parking lot at 203 S. Greensboro Street in response to a
request from Orange County to construct a new location for the
Orange County Southern Branch Library. The Town worked to
complete a study of facility conditions and future space needs and
identified an interest in building new space for Town and related
uses. In 2017, the Town of Carrboro and Orange County entered
into a Development Agreement related to design, permitting, and
construction of a building and associated parking known as the 203
Project to provide for the Town of Carrboro Recreation and Parks
Program, Orange County Southern Branch Library, Orange County
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P a g e 9 o f 25
Skills Development Center, WCOM Radio, and other uses. A
groundbreaking ceremony was held on May 5th, 2022, and the
project construction is beginning this August 2022 with
expectations to be complete in 19-months. The Town estimates it
will likely bid out the construction of the solar array in late 2023.
The building will occupy approximately 50,000 gross square feet
with parking, divided as follows:
Use Approximate Size (Square
Feet)
Town of Carrboro
program/office space
6,351
Associated Town functions
(WCOM radio, Virtual
Justice Center, Teen Space,
Black Box Theater)
9,697
Orange County Southern
Branch Library (with seed
library)
9,718
Orange County Skills
Development Center
9,229
In addition, there are 1,917 square feet shared between the Town of
Carrboro and the Orange County Skills Development Center, as
well as 13,637 square feet associated with circulation, building
services, and public toilets. The building will be designed to meet
the United States Green Building Council Leadership in Energy and
Environmental Design (USGBC LEED) Gold equivalent
performance, emphasizing high efficiency and low energy impact.
The Town is requesting funds to construct a solar photovoltaic array
on the building’s west roof as well as an educational display in a
separate area.
The Town will explore various interpretive and education display
methods to create an immersive experience including:
• Portable display panels that can be used throughout the
building and at outreach events, conferences, etc.
• Plaques/signage near specific green features to highlight the
benefits in action.
• QR codes to a Town webpage dedicated to continued
learning for the green features, LEED buildings, and the
Town’s CCAP.
• Interactive displays to explain how the green features
function (e.g., miniature solar photovoltaic cell and
stormwater bioretention cell diorama, live display of solar
energy generated)
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P a g e 10 o f 25
The solar photovoltaic array will produce 102,700 kWh/year and
the educational display will engage all visitors to the building
(annually, 2,800 visitors to the government center, 8,300 to the
Recreation, Parks, and Cultural Resources Department, and 30,000-
40,000 visitors to the library). All residents of Carrboro (21,312)
and Orange County (148,696) will benefit from the project’s
greenhouse gas emissions reductions resulting from reductions in
electricity usage, as well as reduced urban heat island effect from
the solar array. The educational display and solar array will provide
visible examples of the Town and County commitment to climate
action and sustainability in a prominent, highly-visible location,
frequented by many for training and other pursuits in downtown
Carrboro.
Source: Census.gov
8. Please choose the best
description for the type of
project:
☒ Infrastructure/Clean Tech: New
☐ Infrastructure/Clean Tech: Repair
☐ Infrastructure/Clean Tech: Replacement
☒ Communication/Education
☐ Natural Systems Management/Restoration
☐ Circular Economy/Waste reduction
☐ Analysis/Plan
☐ Other (Please describe):
9. Please choose the primary
climate change mitigation focus
for this project (select all that
apply):
☒ Energy Efficiency
☒ Renewable Energy
☐ Beneficial Electrification
☐ Carbon Sequestration
☒ Other (Please describe): Reduced urban heat island effect from
solar panel installations.
10. Has your organization or have
your collaborators/partners
completed projects of this type in
the past? If so, what funds were
used?
☒ Yes
☒ Funding used (Please describe):
In 2012, the Town and the Appalachian Institute for Renewable
Energy (AIRE) assisted a group of Carrboro residents in forming
Carrboro Community Solar, LLC. The group of private residents
funded the installation of a 5 kW community solar array at the
Carrboro Town Commons.
☐ No
11. If this project is not selected for
funding in this round, what other
funding might be used to support
it within the next 5 years?
☒ Other capital or operational funds
The Town of Carrboro funds will be utilized to complete this
project and additional maintenance support over the next 5-years.
☐ None. This is a unique opportunity.
☐ Unknown (please describe):
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P a g e 11 o f 25
12. Please select the jurisdiction(s)
where your project is focused
and briefly state how your
project aligns with the relevant
Climate Action Plans (2-4
sentences).
Please name the action items
from each relevant plan that best
align with your proposed project:
☒ Carrboro: https://townofcarrboro.org/928/Community-Climate-
Action-Plan
☐ Chapel Hill:
https://www.sustainchapelhill.org/featured/2020/2/18/climate-
action-and-response-plan
☐ Orange County: In progress, please instead show alignment with
the Orange County BOCC Goals and Priorities.
This proposed project aligns with the above plan(s) in the following
ways:
This project helps the Town of Carrboro fulfill Buildings
Recommendation #1 in its 2017 Community Climate Action
(updated 2021?) Plan, which directs the Town to work to
reduce emissions attributed to Carrboro buildings by 80% by
2030.
The proposed educational display aligns with the Community
Integration section of the Community Climate Action Plan by
following recommendations to expand public partnerships for
climate action and engage the community through grassroots
efforts. The Town will commit to engaging a broad assemblage of
resources to have a thoughtful exhibit using a racial equity lens in
addition to engaging with a variety of knowledgeable individuals
and organizations during the development process to create
interpretive displays and educational signage that will engage the
community to learn more about the sustainable features of the 203
Project building.
This project aligns with the goals of the Carrboro Comprehensive
Plan to achieve an 80% reduction in municipal emissions of 2010
levels by 2030 by incorporating energy efficiency measures and
renewable energy generation into Town Buildings. The project
also aligns with goals related to facility energy efficiency and
renewable energy outlined in the Town’s municipal Energy and
Climate Protection Plan.
Collaborators and Partners
In some projects, collaborators and partners provide essential capacity and connections. If collaborators
or partners are an essential part of your project whether or not they are receiving grant funds, please
use this section to provide more details. If you are not working with collaborators or partners, please
feel free to write N/A in this section and move to the Social Justice and Racial Equity section.
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P a g e 12 o f 25
13. Please describe one to three
key partnerships/collaborations
that add the most value to the
success of the proposed
project:
The Skills Development Center enhances the lives of adults with
developmental and intellectual disabilities. WCOM radio
broadcasts and distributes high-quality educational, cultural,
music, news, talk, or public affairs programs. The Orange
County Public Library provides a broad selection of print and
non-print materials; research databases; online services; and
public access to computers and free Wi-Fi. They host diverse
programming to support literacy and learning at all stages of
life.
As a user-focused community center, the 203 Project will
connect Town and County residents to resources, tools and each
other in the spirit of learning, making, and nurturing collective
values. By integrating vital public resources—the Carrboro
Recreation, Parks and Cultural Resources Department, the
Orange County Southern Branch Library, the Orange County
Skills Development Center, and WCOM—The 203 will host
traditional services as well as new collaborative programming.
New and enhanced programs will weave together learning with
leisure, personal growth with vital workforce readiness. This
purpose‐built facility will be an environmentally sustainable,
functionally resilient destination that is welcoming and
accessible to all.
The Town’s partners will not be receiving grant funding from
this source for the program.
Criterion 1 - Social Justice and Racial Equity
Who will directly or indirectly
benefit from your project?
Please be as specific as
possible on the characteristics
of those who will benefit
including, gender, race, age,
income level and geographic
location.
Also, what are the
demographics of the area
where your project takes
place?
Does your project help to
address any racial disparities in
the location it is proposed for?
Please list any data sources
used and show the steps of
any calculations:
The 203 Project is a combined effort that will offer a public
facility to provide opportunities for education, art, and
community. This building will be accessible to all individuals
and will enhance the quality of life in Carrboro. The project
provides direct benefits to all Carrboro and Orange County
residents by increasing the building’s energy efficiency and
reducing its energy usage, reducing the urban heat island effect,
and lowering the building’s operational energy costs.
The educational display will provide direct benefits by
explaining the importance of green building by highlighting
prevalent features throughout the building that reduce
greenhouse gas emissions, increase energy efficiency, and
encourage resource conservation. It will also showcase the
features of the building that were decided from years of public
input, community planning efforts, and the Town’s dedication to
climate action. By including this educational outreach element to
the building, anyone who visits the building to utilize the various
public services available will also have the opportunity to learn
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about green building practices and see them functioning in a
public space. The 203 Project building and the signage will be
publicly accessible to all residents and visitors of Carrboro, and
could even be utilized as an educational field trip venue for
students of all ages.
The 203 Project will be located at 203 S. Greensboro Street. The
median annual household income for the census tract in this
location is $63,000/year, which is slightly higher than the
median annual household income for the Town of Carrboro
overall, which is approximately $58,700/year. Source:
American Community Survey.
The 203 Project is projected to include 29 new jobs in downtown
Carrboro and 72,000 to 101,000 in expenditures for downtown
businesses. Average salaries associated with Skills Development
Center (12-15 employees directly, + partner agencies) is
approximately $40,000.
Additional demographics of the project location:
Race and Hispanic Origin
Percentage
of Town
Population
Percentage
of Project
Location,
Census
Tract
107.05
White alone, not Hispanic 68% 70%
Black or African American alone,
not Hispanic 11% 12%
Asian alone, not Hispanic 9% 1%
American Indian and Alaska Native
alone, not Hispanic 0.30% 3%
Native Hawaiian and Other Pacific
Islander, not Hispanic 0% 0%
Two or more races, not Hispanic 4% 3%
Hispanic or Latino 7% 10%
Some other race, not Hispanic 0% 0.5%
Source: Census.gov
American Community Survey
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The 203 Project will provide valuable services not only for
residents in the census tract, but all residents in Carrboro and
Orange County.
14. Please describe any ways in
which low‐income or
marginalized
communities/households were
engaged in the creation of this
project proposal:
To engage residents in the 203 Project, the Town began by
holding public input sessions. The sessions included:
• Program and planning scenario presentations
• Storytelling through architecture and experience
• Parking + mobility strategy updates
• Project progress updates
After these public sessions, the Town held workshops to
update stakeholders on the design process and distributed a
public engagement survey. The Town also held Public
Hearings on the project and solicited input from Town
advisory boards. The rooftop solar array aligns with the goals
and recommendations listed within the Community Climate
Action Plan, which was developed with the input of
Carrboro’s residents through public forums, task force
meetings, Town Council meetings, and public Environmental
Advisory Board meetings.
Additional outreach strategies included:
• Outreach meetings – Recreation, Parks, and Cultural
Resources Department (RCPR), and Orange County
Skills Development Center
• Signs – neighborhood, intersections, digital message boards
• Flyers at Farmers’ Market and Food distribution
• Sandwich board at Town Hall during voting
• Flyers at apartment complexes; emails to managers
• Communication via email in PIPER permit system
• CHCCS Peachjar notice
• Mailed notice to historically Black neighborhoods
• Email to community leaders, advisory boards, Town email
lists
• Radio (Mayor Lavelle WCOM, Communications Manager
WCHL)
• This Week Carrboro and upcoming RPCR Winter program
• Social media
• Posters and survey materials on site, via Poster Guys, and at
the Town Commons.
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15. Please describe any potential
negative side effects of the
project and describe the steps
you are taking/will take to
eliminate or minimize these
impacts to any low‐income or
marginalized
communities/households:
The 203 Project’s construction and building materials, including
the photovoltaic panels and green roof equipment, will contain
embodied greenhouse gas emissions. The 203 Project will also
increase the Town’s overall energy usage and greenhouse gas
emissions. Greenhouse gas emissions leading to changes in
climate will have disproportionate impacts on low-income and
marginalized communities. In order to minimize emissions, the
building has been designed to meet the United States Green
Building Council Leadership in Energy and Environmental
Design (USGBC LEED) Gold equivalent performance,
emphasizing high efficiency and low energy impact.
Some Orange County residents may not have access to personal
transportation or be able to utilize public transportation to get to
the 203 Project in Carrboro and as a result, it may be more
difficult for them to access these beneficial services. Residents
of Carrboro may experience similar difficulties in accessing
reliable modes of transportation to access the 203 Project’s
services. Further, residents of Carrboro may incur
inconveniences and additional greenhouse gas emissions
associated with increased traffic in Carrboro to the 203 Project
building. The 203 projects central location in downtown
Carrboro has been selected with consideration to making the
building more accessible to low-income and marginalized
communities. To alleviate these impacts, the Town plans to
include 70 bike parking spots for the project and will continue to
promote the use of public transportation, carpooling, biking, and
walking.
16. Are the impacted residents
already aware of the potential
positive and negative impacts
of your project and the steps
you are taking? If not, please
describe your plan to engage
with them and how you will
act based on their input:
Residents may not be aware of positive impacts (greenhouse gas
emissions reductions and opportunities, services, and resources
available in the new building) or negative impacts (emissions
associated with the building). As outlined in the Town’s
Inclusive Communications & Community Engagement Plan, the
Town will work to connect with people of color, immigrant,
refugee, and other marginalized communities to discuss climate
action and ensure information is disseminated about all available
resources. Strategies will include:
• Create neighborhood liaison network
• Create community conversations
• Build personal relationships
• Increase accessibility (identify barriers such as location,
transportation, childcare, language)
• Maintain a presence in communities and neighborhoods
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• Offer multiple ways for residents to contribute input and
feedback
• Offer information in different languages
Town staff and the Town Council will be receptive of all input.
The educational display will serve as an additional method to
communicate environmental the benefits of the 203 Project.
Anyone who visits the building to utilize the various public
services available will also have the opportunity to learn about
green building practices and see them functioning in a public
space.
17. During and after the project,
what will your continued
engagement with the
community be?
Staff will continue to utilize strategies outlined in the Town’s
Inclusive Communications & Community Engagement Plan as
described above.
Staff plan to continue administering a Community Climate
Action Plan Survey on a biennial basis and this would provide an
opportunity to measure the success of this engagement.
18. Please describe any other
aspect of your project that is
relevant to Social Justice and
Racial Equity:
The 203 Project will include sustainability features and will
provide a valuable social services complex in Carrboro, the first
of its kind. The building’s housing skills development and job
training provides an opportunity for the environmental and
climate benefits to be monitored, evaluated, considered and
incorporated into new skill sets for a changing workforce and
economy.
Criterion 2 - Emissions Reduced
19. How many tons of greenhouse
gas emissions will your project
reduce/avoid each year? Please
list any data sources used and
show the steps of any
calculations. Feel free to
submit in a separate document
if clearly labelled:
Solar Photovoltaic Array: The solar photovoltaic array will
produce 102,700 kWh/year, reducing greenhouse gas emissions
by 23.29 metric tons CO2e/year.
Calculations
0.48 lbs CO2e/kWh* 102,700 kWh/yr = 49,296 lbs CO2e/yr 1
metric ton = 2204.62 lbs
(49,296 lbs CO2e/yr) /(2204.62 lbs/metric ton) = 22.36 metric
tons CO2e/yr
Source: Emissions factor obtained from Orange County's 2017
Greenhouse Gas Emissions Inventory
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Project Total: 22.36 metric tons CO2e/year
20. For how many years will this
emissions reduction take place
as a result of your project?
Please consider the expected
lifetime of the
technology/program/impact
etc.
The emissions reduction for the solar photovoltaic array will
take place over the system’s lifetime of approximately 25-30
years.
21. Please describe the location of
the emissions reduction.
Where would fossil fuels have
been burned if not for your
project? For projects creating
electricity usage reductions, it
can be difficult to determine
the location of the power
produced. Please feel free to
state “Grid-tied electricity
reduction”
Solar photovoltaic array: Grid-tied electricity reduction
22. Please describe any other
aspect of your project that is
relevant to the amount of
emissions that it will reduce or
avoid.
After learning more information about the green building
practices highlighted in the educational display, visitors to the
building may be inspired to adopt these features in their own
homes and businesses in order to minimize their own carbon
footprints and/or reduce their energy bills, support these efforts
via involvement in other community or legislative activities with
elected community leaders, or decide to pursue a career in
supporting alternative energy production or any of a number of
other environmental sustainability activities.
Criterion 3 - Efficient use of Funds
1. Please estimate the impact of your project per grant dollar requested.
This cost per unit of impact must reflect the total program budget divided by the total impact of the
project described in this application. If the proposed project is new, please write N/A in the first
column of the table below, and just fill out the second column.
Actual Annual Project
Costs
(If your proposed project
expands or accelerates an
ongoing effort)
Projected Project Costs
Total Cost of Project N/A
Photovoltaic Solar
Array: $74,243
Educational Display:
$15,000
Total Project Cost:
$89,243
Unit of Impact:
Total # of tons of greenhouse gases reduced
N/A
22.36 tons CO2e
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Cost Per Ton of GHG’s Reduced
N/A
$3,991.19/ton
Unit of Impact:
Total # of individuals served/benefitted
N/A
148,696
Cost Per Individual Served/Benefitted N/A
$0.60
Other Unit of Impact: Please describe here
Cost Per Unit of Impact
Other Unit of Impact: Please describe here
Cost Per Unit of Impact
(Please feel free to add rows if necessary to show any additional units of impact.)
23. Please describe any avoided
financial costs or savings
related to the project and over
what period of time those
costs will be avoided/reduced:
Lifetime Avoided Costs - power plant fuel usage and
operations/maintenance
The energy generated by the solar photovoltaic array will result
in an avoided cost of 3 cents per kWh related to avoided power
plant fuel usage and 1.4 cents per kWh related to avoided costs
for power plant operations and maintenance. With a yearly
production of 102,700 kWh, this will result in an avoided cost of
[(102,700*$0.03) + (102,700*$.014)] = $4,518/year. The
avoided costs will occur over the solar photovoltaic system’s
lifetime of approximately 25-30 years, although the panels will
lose some efficiency over time.
$4,518*27.5= $124,245
Source: Wake Electric Membership Corporation,
https://wemc.com/avoided-cost-value-of-solar/
Lifetime Avoided Costs –Town electricity costs
Average cost/kWh (2017): $0.13
Annual Electricity Production: 102,700 kWh
Avoided Cost/27.5 Years (Average lifetime: 25-30 years):
$367,152.50
24. Does your project accelerate
or expand on existing
programs that already show
positive impact?
The project will provide benefits to a building that will provide
many resources to the community.
25. Does your project also take
advantage of other funding
sources?
The building will be funded by the Town of Carrboro and
Orange County.
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26. Would your proposed project
help you to take advantage of
funding from other sources
besides this grant in the
future?
Yes, the building has been designed to incorporate various
sustainable features, including but not limited to the solar
photovoltaic array and educational components which can
increase eligibility for other climate action related funding
sources. These features will be prominently displayed in a
highly-visible, central location, serving to effectively
demonstrate the Town and County’s robust commitments to
climate action. Completing the solar array with Orange County
Climate Action Grant assistance will provide assurance to future
funding sources of the benefits to supporting future renewable
energy projects in Carrboro.
As of Friday August 12th, when Congress passed the Inflation
Reduction Act, the proposed solar array will be eligible for a
30% Investment Tax Credit. The Town will continue to seek out
rebates and grant programs in the future to help offset the costs
of these sustainable features.
27. Please describe any other
aspect of your project that is
relevant to the efficient use of
grant funds:
The 203 Project will have various energy efficiency measures
throughout the building that will utilize the renewable energy
produced from the solar panels wisely. Including but not limited
to efficient lighting, high-performance VRF HVAC system, and
a high albedo roof.
Criterion 4 - Capacity of Applicant
28. Please describe any projects
that you have completed
successfully in the past which
are similar to the project you
are proposing:
The Town partnered with Carrboro Community Solar and the
Appalachian Institute for Renewable Energy in 2012 for a 5 kW
solar electric system in Town Commons.
29. If you are proposing to
collaborate with other
organizations on this project,
please briefly describe their
relevant experience to the
project and/or the target
population:
The Town’s Parks, Recreation, and Cultural Resources
Department serves all Carrboro communities. The Skills
Development Center enhances the lives of adults with
developmental and intellectual disabilities. WCOM radio
broadcasts and distributes high-quality educational, cultural,
music, news, talk, or public affairs programs. The Orange
County Public Library provides a broad selection of print and
non-print materials; research databases; online services; and
public access to computers and free Wi-Fi. They host diverse
programming to support literacy and learning at all stages of life.
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30. Please describe any other
relevant expertise or capacity
to carry out the project in your
application:
Town of Carrboro Planning Staff have experience carrying out
successful grant projects from entities including the NC
Department of Environment and Natural Resources and U.S.
Environmental Protection Agency (2006), U.S. Department of
Energy (2010), the Clean Fuel Advanced Technology Fund
(2015), Duke Energy (2016), NC Urban Forest Council (2020),
and the NC Department of Environmental Quality (2021). Staff
have met proposed budgets and timetables for these projects.
Criterion 5 - Local Economic Development
31. How many Orange County
residents are employed by
your organization?
118 employees who live in Orange County (64 permanent and
54 temporary).
32. What percent of project
materials will be purchased
from sources within Orange
County or North Carolina?
All of the concrete material will be produced locally. Material
costs for concrete are approximately $1.5 million, or about 5% of
the overall cost of the project. If we utilize National Gypsum,
this would equal another 0.5% or so of overall costs.
33. Please describe any other
aspect of your project that is
relevant to local economic
development.
The 203 Project will bring new employees to downtown
Carrboro. The 29 total jobs will bring an estimated $72,000-
$101,500 in new downtown expenditures for businesses.
Annually, the Town estimates receiving 2,800 visitors to the
government center, 8,300 to the Recreation, Parks, and Cultural
Resources Department, and 30,000-40,000 visitors to the library.
Criterion 6 - Amount and Duration of Engagement
34. Please describe how you will
engage with and/or educate
project participants.
As outlined in the Town’s Inclusive Communications &
Community Engagement Plan, the Town will work to connect
with people of color, immigrant, refugee, and other marginalized
communities. Strategies will include:
• Create neighborhood liaison network
• Create community conversations
• Build personal relationships
• Increase accessibility (identify barriers such as location,
transportation, childcare, language)
• Maintain a presence in communities and neighborhoods
• Offer multiple ways for residents to contribute input and
feedback
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• Offer information in different languages
The Town of Carrboro engage with a variety of knowledgeable
individuals and organizations to create a portable triptych panel
display for the center of the building, in addition to mutiple
educational plaques next to specific features including water
refill stations, bicycle racks, EV charging stations, stormwater
bioretention cells, etc. Anyone who visits the building to utilize
the various public services available will also have the
opportunity to learn about green building practices and see them
functioning in a public space. The 203 Project and the signage
will be publicly accessible to all residents and visitors of
Carrboro and can be utilized as an educational field trip venue
for students of all ages. It will also showcase the features of the
building that were decided from years of public input,
community planning efforts, and the Town’s dedication to
climate action.
35. How will you measure the
success of that engagement or
educational effort?
The Town will continue to solicit feedback on its
communications strategies. Staff plan to continue administering
a Community Climate Action Plan Survey on a biennial basis
and this would provide an opportunity to measure the success of
this engagement.
36. Please describe any other
aspect of your project that is
relevant to the amount, or
quality, or length of
engagement and/or education
that your project will produce.
The Recreation, Parks, and Cultural Resources Department
will use the building to host community presentations,
summer camp activities, and other programs/services. The
Orange County Southern Branch Library will host various
events for visitors of all ages including public service
presentations, book clubs, arts and crafts activities, and skill
development courses.
Criterion 7 - Time to Complete
37. How much time will your
project require to demonstrate
the positive impacts you
describe?
The Town Council has approved the project and a zoning permit
has been issued. A groundbreaking ceremony was held on May
5th 2022, and the project construction is beginning this August
2022 with expectations to be complete in 19-months. The Town
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estimates it will likely bid out the construction of the solar array
in late 2023.
Submission Guidance
Applications are to be submitted as email attachments to Orange County Sustainability Programs
Manager, Amy Eckberg at aeckberg@orangecountync.gov. Please also CC the lead staff member
supporting the Commission of the Environment, Wesley Poole at wpoole@orangecountync.gov.
The Application Submittal Deadline for the Fiscal Year 22-23 round of the Community Climate Action
Grant is Friday, August 19, 2022 at 5pm.
Please note that late, handwritten, or incomplete applications will not be accepted.
Submit all documents including attachments in PDF format. This will ensure the original content and
formatting is preserved. Digital signatures on applications are accepted.
Accommodations for applicants with disabilities or those in need of technical assistance are available
upon request. Please contact the Orange County Sustainability Programs Manager, Amy Eckberg (919-
245-2626, aeckberg@orangecountync.gov) to discuss what is needed.
ATTACHMENTS
Description of Required Attachments
a) Applicant Organization’s Budget and Project Budget
Please complete the provided budget worksheets for your organization and your proposed project or submit your
own budget file (as long as it contains the same information, and in a similar format, as requested in the provided
worksheets. Please explain other in your budget). The Budget Worksheets file is available for download from the
County website here. Please submit the budget in PDF form as well as in the original editable Excel format.
b) IRS Federal Form 990 or 2020 Tax Returns
A copy of the applicant organization’s most recent Form 990 or IRS Tax Returns is required to determine eligibility.
The specific form depends upon the applicant organization’s financial activity. Review the IRS’ guide, for more
details. For Form 990-N (e-postcard) filers, include a copy of the postcard, with the organization’s application
materials.
c) List of Board of Directors (if applicable)
Provide the following information about each board of director’s member: name, telephone number, and address, of
each member and the list must identify the principal officers of the governing body, and length of term. Please feel
free to use the template provided in Table 2 of the appendix or your own format.
d) Certificate of Liability Insurance
A copy of the applicant organization’s current certificate, from the organization’s insurance carrier. Table 1 below
outlines insurance types and minimums required, for each jurisdiction. If exempt from Worker’s Compensation
compliance, include a statement explaining why, with the applicant organization’s application materials.
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NOTE: Proof of insurance is not required at the time of application submission. If your agency is approved for
funding, documentation of insurance must be provided to the jurisd iction awarding the funding when the contract is
awarded. The insurance certificate should reflect the funding jurisdiction as an additional insured party and certificate
holder and provide coverage for the duration of the funding period (two years, beginning as early as October 1, 2022).
If proof of insurance can only be written for one year, an update will be required for all ongoing projects. Renewal
certificates must be sent to the jurisdiction 30 days prior to any expiration date, cancellation or modi fication of any
stipulated insurance coverage.
NOTE: Upon request, insurance requirements may be reviewed on a case by case basis by the County. Please contact
the staff identified on the Submission Requirements on Page 15 if you have questions or would like to request a review
of your insurance requirements.
APPENDIX
Table 1. Forms of Liability Insurance and Minimum Policy Amounts Required
INSURANCE ORANGE COUNTY3
Worker's Compensation1
Limits for Coverage A - Statutory State NC, for each
employee
Limits for Coverage B - Employers Liability of:
$500,000 each accident, $500,000 Bodily Injury by
Disease (BID).for each employee
$500,000 for BID limit
Commercial General
Liability $1 million Each Occurrence
$2 million Aggregate
Automobile Liability $1 million Each Occurrence
Professional Liability $1 million Each Occurrence
$2 million Aggregate
Sexual Abuse &
Molestation
$1 million Each Occurrence
$2 million Aggregate
Cyber Liability
$1 million Each Occurrence
$2 million Aggregate
Environmental/Pollution
Liability
(Required if demolition, use
of hazardous material or
environmentally sensitive)
$1 million Each Occurrence
▪ Visit the NC Industrial Commission’s website for more information regarding Coverage A. Also, note
that if an agency uses subcontractors, it must require subcontractors to have workmen’s
compensation insurance.
▪ Please visit Orange County’s Risk Management page for more information about the County’s
Minimum Insurance Requirements.
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Table 2 - Contact Information for Board of Directors and Officers of the Board
Name
(also title and
term length if
Officer)
Physical
Address
Mailing
Address
Phone
number Email address
Fax
number (if
applicable)
Mayor
Damon Seils
Term: Nov
2021 – Dec
2023
605 W.
Main
St #304
Carrboro,
NC 27510
301 W
Main St,
Carrboro,
NC 27510
919-918-
7310 dseils@townofcarrboro.org N/A
Mayor Pro Tem
Susan Romaine
Term: Nov
2019 – Dec
2023
412 E
Winmore
Avenue,
Chapel
Hill, NC
27516
301 W
Main St,
Carrboro,
NC 27510
919-619-
3408 sromaine@townofcarrboro.org N/A
Council
Member
Randee Haven-
O’Donnell
Term: Nov 20
106
Fairfield
Court
Chapel
Hill, NC
27516
301 W
Main St,
Carrboro,
NC 27510
919-306-
2080 rho@townofcarrboro.org N/A
Council
Member
Sammy Slade
Term: Nov
2009 – Dec
2023
105
Dillard St.
Carrboro,
NC 27510
301 W
Main St,
Carrboro,
NC 27510
919-951-
5200 sslade@townofcarrboro.org N/A
Council
Member
Barbara
Foushee
Term: Nov
2021 – Dec
2025
100
Williams
St.,
Carrboro,
NC 27510
301 W
Main St,
Carrboro,
NC 27510
919-270-
4087 bmfoushee@townofcarrboro.org N/A
Council
Member Danny
Nowell
Term: Nov
2021 – Dec
2025
102 Stable
Road,
Carrboro,
NC 27510
301 W
Main St,
Carrboro,
NC 27510
919-621-
9590 dnowell@townofcarrboro.org N/A
Council
Member
Eliazar Posada
200 NC 54
C101
Carrboro,
NC 27510
301 W
Main St,
Carrboro,
NC 27510
919-438-
5609 eposada@carrboronc.gov N/A
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Term: June
2022 – Dec
2023
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Applicant Organization's Budget
FY21-22 FY22-23 FY23-24
Actual Total for
Previous Year
Estimated Total for
Current Year
Projected Total
for Next Year*
Percent
Change
98,500$ 50$ 50$ 0%
22,887,213$ 25,506,235$ 25,506,235$ 0%
25,000$ 20,000$ 20,000$ 0%
19,000$ 19,000$ 19,000$ 0%
-$ -$ 0
-$ -$ -$ 0
460,000.00$ -$ -$ 0
600.00$ 600.00$ 600.00$ -$
Private Foundation Grants -$ -$ -$ 0
Other Revenue: Restricted Intergovernmental Revenue, Rents,-$ (1.00)$
Investment earnings, TRF from Capital Projects Fund,2,121,790$
25,347,801$ 27,667,675$ 27,667,675$ 0%
15,173,947$ 16,876,654$ 16,876,654$ 0%
503,920$ 562,306$ 562,306$ 0%
929,189$ 1,004,447$ 1,004,447$ 0%
147,460$ 197,778$ 197,778$ 0%
8,593,285$ 9,026,490$ 9,026,490$ 0%
25,347,801$ 27,667,675$ 27,667,675$ 0%
-$ -$ -$ 0
AGENCY EXPENSES
Total Organization Revenue
Compensation
Rent & Utilities
Other Expenses: Contractual services, debt pymts,
Total Agency Expenses
Capital Outlay, Transfers, Transportation, General non-
departmental, Debt Service, Transfers
Mtce & Repair, Insurance, Grants to local organizations
(Most recent complete calendar year or fiscal year)
ORGANIZATION REVENUE
Private Donations
Town of Carrboro General Fund
Ending Date: June 2023
Local Government Grants
(Please list separately):
Unified Planning Work Program
ABC Board Grant
Starting date: July 2022
Generated Revenue (fees, sales, etc)
ORGANIZATION NAME:
1,857,488$ 2,121,790$
SURPLUS/(DEFICIT) FOR PERIOD:
Other Government Grants
Triangle United Way
State Government
Federal Government (CDBG/HOME/etc.)
Fund Balance Appropriated
Supplies & Equipment
Travel & Training
FY 2018-19 Agency Budget
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
Proposed Project Budget
Use for all projects
Actual Total
for
Previous Year
Estimated
Total for
Current Year
Projected Total
for Next Year*
Percent
Change
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ 89,243$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
Private Foundation Grants -$ -$ -$ 0
Other Revenue: please briefly explain here -$ -$ -$ 0
-$ -$ 89,243$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ 89,243$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ 89,243$ 0
-$ -$ -$ 0SURPLUS/(DEFICIT) FOR PERIOD:
Total Project Expenses
Travel & Training
Other Expenses: please briefly explain here
Federal Government (CDBG/HOME/etc.)
Supplies & Equipment
Total Project Revenue
PROJECT EXPENSES
Compensation
Rent & Utilities
Other Government Grants
Triangle United Way
State Government
Private Donations
Project Generated Revenue:
Local Government Grants
(Please list separately):
Orange County Community Climate Action Grant
PROJECT REVENUE
PROJECT NAME:203 Project Solar Photovoltaic Array and Educational Display
Use only if project is ongoing
FY 2018-19 Program Budget
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
Applicant Organization's Budget
FY21-22 FY22-23 FY23-24
Actual Total for
Previous Year
Estimated Total for
Current Year
Projected Total
for Next Year*
Percent
Change
98,500$ 50$ 50$ 0%
22,887,213$ 25,506,235$ 25,506,235$ 0%
25,000$ 20,000$ 20,000$ 0%
19,000$ 19,000$ 19,000$ 0%
-$ -$ 0
-$ -$ -$ 0
460,000.00$ -$ -$ 0
600.00$ 600.00$ 600.00$ -$
Private Foundation Grants -$ -$ -$ 0
Other Revenue: Restricted Intergovernmental Revenue, Rents,-$ (1.00)$
Investment earnings, TRF from Capital Projects Fund,2,121,790$
25,347,801$ 27,667,675$ 27,667,675$ 0%
15,173,947$ 16,876,654$ 16,876,654$ 0%
503,920$ 562,306$ 562,306$ 0%
929,189$ 1,004,447$ 1,004,447$ 0%
147,460$ 197,778$ 197,778$ 0%
8,593,285$ 9,026,490$ 9,026,490$ 0%
25,347,801$ 27,667,675$ 27,667,675$ 0%
-$ -$ -$ 0
AGENCY EXPENSES
Total Organization Revenue
Compensation
Rent & Utilities
Other Expenses: Contractual services, debt pymts,
Total Agency Expenses
Capital Outlay, Transfers, Transportation, General non-
departmental, Debt Service, Transfers
Mtce & Repair, Insurance, Grants to local organizations
(Most recent complete calendar year or fiscal year)
ORGANIZATION REVENUE
Private Donations
Town of Carrboro General Fund
Ending Date: June 2023
Local Government Grants
(Please list separately):
Unified Planning Work Program
ABC Board Grant
Starting date: July 2022
Generated Revenue (fees, sales, etc)
ORGANIZATION NAME:
1,857,488$ 2,121,790$
SURPLUS/(DEFICIT) FOR PERIOD:
Other Government Grants
Triangle United Way
State Government
Federal Government (CDBG/HOME/etc.)
Fund Balance Appropriated
Supplies & Equipment
Travel & Training
FY 2018-19 Agency Budget
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
Proposed Project Budget
Use for all projects
Actual Total
for
Previous Year
Estimated
Total for
Current Year
Projected Total
for Next Year*
Percent
Change
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ 89,243$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ -$ 0
Private Foundation Grants -$ -$ -$ 0
Other Revenue: please briefly explain here -$ -$ -$ 0
-$ -$ 89,243$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ 89,243$ 0
-$ -$ -$ 0
-$ -$ -$ 0
-$ -$ 89,243$ 0
-$ -$ -$ 0SURPLUS/(DEFICIT) FOR PERIOD:
Total Project Expenses
Travel & Training
Other Expenses: please briefly explain here
Federal Government (CDBG/HOME/etc.)
Supplies & Equipment
Total Project Revenue
PROJECT EXPENSES
Compensation
Rent & Utilities
Other Government Grants
Triangle United Way
State Government
Private Donations
Project Generated Revenue:
Local Government Grants
(Please list separately):
Orange County Community Climate Action Grant
PROJECT REVENUE
PROJECT NAME:203 Project Solar Photovoltaic Array and Educational Display
Use only if project is ongoing
FY 2018-19 Program Budget
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 17, 2023
Action Agenda
Item No. 6-b
SUBJECT: Community Climate Action Grant (CCAG) – FY 2022-23 Project Selection for
General Applicants and Schools
DEPARTMENT: Asset Management Services
ATTACHMENT(S):
1) CCAG 2022-23 Project Descriptions,
Scoring, and Comments for General
Applicants and Schools
INFORMATION CONTACT:
Amy Eckberg, (919) 245-2626
Steven Arndt, (919) 245-2658
PURPOSE: To:
1) Receive the grant project funding recommendations from the Commission for the
Environment (CFE) and the Human Relations Commission (HRC) for the FY 2022 -23
Orange County Community Climate Action Grant Program; and
2) Approve funding for the recommended Community Climate Action Grant projects for FY
2022-23 as outlined in the attached report.
BACKGROUND: As part of the FY 2019-20 budget, the Board of Orange County Commissioners
(BOCC) created the Orange County Climate Action Fund dedicated to accelerating climate
change mitigation actions in Orange County. This decision was motivated in part to hel p the
County meet the climate change mitigation goals set by the Board in recent years:
• Reduce greenhouse gas emissions community -wide by 26 percent by 2025 (from 2005
levels).
• Transition to a 100% renewable energy based economy by 2050.
For the 2022-23 funding cycle, $550,150 in funding was budgeted to support climate action
projects that will benefit Orange County residents both socially and financially. Following the
direction of the Board of Orange County Commissioners (BOCC), the process for solicitin g and
selecting projects to receive funding was conducted through a formal Community Climate Action
Grant (CCAG) program.
For this grant cycle, the BOCC reserved half of the total funding for this grant program
($275,075) to be awarded to projects submitt ed by either of Orange County's two public school
districts. The remaining half ($275,075) was to be made available to all other eligible general
applicants in this round.
The Community Climate Action grant program received seven (7) applications in this round from
a variety of general applicants representing non -profit and public organizations whose total
requests add up to $585,873. No private sector applications were received. One (1) project,
totaling $368,000 was submitted from the Chapel Hill Carrboro City School district.
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
Grant applications were completed over the summer and reviewed and scored by the
Commission for the Environment (CFE) and the Human Relations Commission (HRC). In fall
2022, each of these Commissions voted to forward their final s coring and comments to the
BOCC.
The following is a rank-order summary table of the combined project scoring and
recommendations. More details on each project are available in Attachment 1:
Project Applicant Funding
Requested
Recommended
Funding Level Running total
Total
Score
(Out of
26 pts)
Rank*
(Out of 7
applica-
tions)
General
Applicants:
Habitat Rooftop
Solar
Habitat for
Humanity $112,000 $100,000 $100,000 24.2 1
Weatherization
Rebuilding
Together of
the Triangle
$150,000 $25,000 $125,000 23 2
Food Waste
Monitors
Eno River
Farmers
Market
$4,500 $4,500 $129,500 21.8 3
203 Solar Project Town of
Carrboro $89,243 $40,575 $170,075 17.1 4
Fleet Electrification
Pilot
Town of
Chapel Hill $74,600 $50,000 $220,075 17 5
Solar Roof The
ArtsCenter $134,664 $55,000 $275,075 15.8 6
Refillable Water
Bottle Station
The
ArtsCenter $20,866 $0 $275,075 10.9 7
Total
Requested by
General
Applicants:
(Funds
available:
($275,075)
$585,873
$275,075
$275,075
School Applicants:
Emission
Reductions
Through HVAC
Replacements
Chapel Hill
Carrboro City
Schools
$368,000
$275,075
$275,075
19
1
Total
Requested by
Schools
(Funds
available:
$275,075)
$368,000
* All projects were placed in rank order by CFE and HRC voting.
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
FINANCIAL IMPACT: The Community Climate Action Grant Tax funding of $550,150 in FY
2022-23 intends to identify impactful projects and distribute these funds promptly to accelerate
action on the urgent issue of climate change and to help further stimulate t he local economy.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to
this item:
GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
Social Justice and Racial Equity is the most heavily-weighted factor in scoring projects proposed
through this grant program, ensuring that the equitable distr ibution of funds and the repair of
environmental inequities are a central element of each funded project. Local investments in
energy efficiency and renewable energy in Orange County provides direct reduction of monthly
energy bills and supports jobs and investments in clean energy technologies.
GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes
and educational levels with respect to the development and enforcement of environmental
laws, regulations, policies, and decisions. Fair treatment means that no group of people
should bear a disproportionate share of the negative environmental consequences
resulting from industrial, governmental an d commercial operations or policies.
Reducing energy usage from the electric grid improves air quality impacts. Improving local air
quality helps to protect the health of vulnerable populations in Orange County whose health is
disproportionately affected by ground-level ozone and other emissions.
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal
impacts are applicable to this item:
ENERGY EFFICIENCY AND WASTE REDUCTION
Initiate policies and programs that: 1) conserve ener gy; 2) reduce resource consumption;
3) increase the use of recycled and renewable resources; and 4) minimize waste stream
impacts on the environment.
Investing in local climate change mitigation actions will conserve energy, reduce resource
consumption, and increase the use of renewable resources.
RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY
Assess and where possible mitigate adverse impacts created to the natural resources of
the site and adjoining area. Minimize production of greenhouse gases.
The Climate Action Fund will continue to support high -impact projects which will improve local air
quality and minimize the local production of greenhouse gases, reducing Orange County's
contribution to the adverse impacts of climate change on human and n atural resources both
inside and outside of the County.
RECOMMENDATION(S): The Manager recommends that the Board
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
1) Receive the grant project funding recommendations from the Human Relations
Commission and the Commission for the Environment for the FY 2022 -23 Orange County
Community Climate Action Grant Program; and
2) Approve funding for the recommended Community Climate Action Grant projects for FY
2022-23.
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7
Should any of the above described coverages be cancelled before
the expiration date thereof the issuing company will endeavor to
mail 30 days written notice to the certificate holder named to the left,
but failure to mail such notice shall impose no obligation or liability
of any kind upon the company, its agents or representatives.
Companies affording Coverage
Certificate of Insurance
This Certificate is issued as a matter of information only and confers no rights upon the Certificate Holder.
This Certificate does not amend, extend or alter the coverage afforded by the Policies below.
Named Participant
Town of Carrboro
301 W Main Street
Carrboro, NC 27510
Type of Coverage Effective
Date
Limits of LiabilityExpiration
Date
Description
Orange County, its officers, agents, and employees are to be designated "additional insured" re: Orange County Climate Action Grant Program.
Orange County
300 West Tryon Street
P.O. Box 8181
Hillsborough, NC 27278
07/01/202407/01/2023GENERAL LIABILITY
Commercial General Liability
Claims Made Occurrence
Products-Comp/Operations
Aggregate
$5,000,000
Interlocal Risk Financing Fund of North Carolina
Issue Date (MM/DD/YYYY)
COVERAGES
THIS IS TO CERTIFY THAT THE COVERAGE LISTED BELOW IS AFFORDED TO THE PARTICIPANT NAMED ABOVE FOR THE PERIOD INDICATED. NOTWITHSTANDING ANY
REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE COVERAGE
DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH PROGRAM.
Policy Number
North Carolina Interlocal Risk Management Agency
A =
B =
Co
Ltr
ý
PL-P-93007-2023A
¨ý
Personal & Adv. Injury $5,000,000
Each Occurrence $5,000,000
Fire Damage (Any one fire)
Med. Expense (Any one
person)
N/A
Deductible $1,000
$1,000,000
A AUTOMOBILE LIABILITY PL-P-93007-2023 07/01/2023 07/01/2024 Limit Deductible
CSLAny Auto (Symbol 1)ý
Hired Autos (Symbol 8)¨
Non-Owned Autos (Symbol 9)¨
Uninsured/Underinsured Motorists¨
$500
PROPERTY Limit Deductible
Real & Personal Property¨
Auto Physical Damage (Symbol 7 & 8)¨
Municipal Equipment¨
Computer Equipment & Media¨
Portable Equipment¨
Fine Arts¨
Police Professional Liability Deductible
Claims Made Occurrence¨¨
Public Officials Liability Deductible
Claims Made Occurrence¨¨
Workers' CompensationB WC-P-265-2023 07/01/2023 07/01/2024 Limit
$1,000,000
WC Statutory Limitý
Each Accident
$1,000,000
Disease - Policy Limit $1,000,000
Disease - Each Employee
OTHER COVERAGE Limit Deductible
¨
¨
Workers' Compensation and Employer's
Liability
ý
Certificate Holder Cancellation
Authorized Representative
04/02/2024
$5,000,000
Builder's Risk¨
Claims Made Occurrence
DeductibleEmployment Practices Liability
¨¨
Limit(per occurrence/aggregate)
Limit(each claim/aggregate)
Limit(each claim/aggregate)
DocuSign Envelope ID: 08DD74BE-CE96-4D90-9C72-8BD18C25E2E7