HomeMy WebLinkAboutAgenda - 04-13-2004-8bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 13, 2004
Action Agend~
Item No.
SUBJECT: CDBG Program -Scattered Site Housing Rehabilitation Program
DEPARTMENT: Housing/Community Dev. PUBLIC HEARING: (Y/N) Yes
ATTACHMENT(S):
Program Summary
Certificate of Completion
INFORMATION CONTACT:
Tara L. Fikes, ext 2490
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
PURPOSE: I o receive citizen comments pnor to otticiai close-out of the Lounty s r Y zuu~
Scattered Site Housing Rehabilitation Program and authorize execution of the Certificate of
Completion by the Chair of the Board of Commissioners.
BACKGROUND: In 2001, the County received $400,000 in State Community Development
Block Grant (CDBG) funds for a Scattered Site Housing Rehabilitation Program. These funds
were used to repair fourteen (14) substandard dwellings occupied by low-income families in the
Towns of Carrboro and Hillsborough and unincorporated Orange County.
All planned CDBG activities have been completed and all grant funds have been expended. A
summary of the program beneficiaries is attached to this abstract.
In order to complete the grant close-out process, the N.C. Department of Commerce requires
that a public hearing be held prior to the official closeout of the Scattered Site Hcusing
Rehabilitation Program to assess the performance of the County in administering the grant
program. In addition, the County is required to execute a Certificate of Completion farm that is
included with this abstract.
All comments received during the hearing should be reviewed to determine the level of
consistency with program goals.
FINANCIAL IMPACT: None
RECOMMENDATION(S): The Manager recommends that the Board conduct and then close
the public hearing and authorize execution of the Certificate of Completion by the Chair on
behalf of the Board of Commissioners.
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Certificate of Com lotion
4
1. Name ofRecinient: Oran e Count 3. ProiectNumber: SS-1
2. Grant Number: O1-C-0799 4. ProicctName: Scattered Site Housing e a ro
5. Final Statement of Costs
To Be Completed
B Reci Tent To Be Completed
B DCA
Program Activity Categories
a Paid
Costs Unpaid
Costs
c Total Costs
(Col. b + c)
d _
Approved
Total Costs
e
a. Acpuisi[ion
b. Disposition
c. Public facilifies and improvements
l11 Senior and handicapped centers
(2) Parks, nlaverounds and recreation facilities
(31 Neiehborhood facilities
(41 Solid waste disposal facilities
(5) Pire protection facilities and epuinment
(61 Parkine facilities
(71 Public utilities. other than water and sewer
(81 Water and sewer improvements
(91 Street improvements
(101 Flood and dninase improvements
(l 11 Pedestrian improvements
(121 Other public facilities
(131 Sewer improvements
(141 Water improvements
d. Clearance activities
e. Public services
£ Relocation assistance
e. Construction. rehab. and preservation activities
(11 Construction or rehab. of com. & induct. bldas.
(31 Rehabilitation ofprivatelvownedbuildines 360,000 360,000
(31 Rehabilitation ofpublicly owned buildines
(41 Code enforcement
(5) Historic preservation
h. Development fmancine
(I) Workine capital
(21 Machinerv and epuipment
i. Removal of architectural bamers
i. Other activities
Ic. Subtotal 360, 000 360, 000
1. Plannine
m. Administration
n. Total 4 400 000
o. Less: Program Income Applied to Program Costs
o. ):pual: GrantAmountAppliedtoProe.Costs 400,000 400 000
6. Computation of Grant Balance
Description To Be
Completed By
Reci Tent To Be
Completed By
DCA
(al
Amount
b Approved
Amount
c
(11 Grant Amount Applied To Program Costs (From Line nl 400 r 000
(21 Estimated Amount For Unsettled Third -Party Claims
(31 Subtotal 400,000
(41 Grant Amount Per Grant Agreement 400 , 000
(51 Unutilized Grant To Be Canceled (Line 4 Minus Line 31
(61 Grant Funds Received 400, 000
(71 Balance of Grant Payable (Line 3 Minus Line 61* 0
* If' Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount, This amount shall be
repaid to DCA by check, unless DCA has previously approved use of these funds.
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7. Pro am Income
a) Amount of existing program income: $ 0
b) Amount of anticipated program income: $ ~ C
c) If program income exists or is anticipated, describe the proposed application(s):
8. Un aid Costs and Unsettled Third Pa Claims
List any unpaid costs and unsettled third party claims against the recipient's grant. Describe the circumstances and amounts involved,
I~/A
9. Remarks nor DCA Use Onl
10. Certification of Recipient
It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page 1
hereof; have , to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provisions have been
made by the Recipient for the payment of all unpaid costs and unsettled third party claims identified on page I hereof; that the State of
North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess of the amount
identified on Line 7 hereof; and that every statement and amount set forth in this instnunent is, to the best of my knowledge, true and
correct as of this date.
Date Typed Name and Title of Recipient's Signature of Recipient's
Authorized Representative Authorized Representative
Name: Barry Jacobs
Title: nralr,Or`ur~ Oxmty Bj of Ctntirissiorpss ~
11. DCA A royal
This Certification of Completion is hereby approved, Therefore, I authorize cancellation of the unutilized contract commiunent and
related funds reservation and obligation of $ ,less $ previously authorized for
cancellation (from Section 6, line 6, a e 1).
Date Typed Name and Title of DCA Authorized Official Signature of DCA Authorized Official
William A, McNeil
Director, Division of Community Assistance ~
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