HomeMy WebLinkAbout2024-211-E-AMS-Club Nova Community-Community Garden, Greenhouse, Terrace and Energy Efficient washer and dryerCOMMUNITY CLIMATE ACTION GRANT PERFORMANCE AGREEMENT
THIS AGREEMENT, made and entered into the nineteenth day of March, 2024, (“Effective Date”) by and
between the County of Orange, a political subdivision of the State of North Carolina, Post Office Box 8181,
Hillsborough, North Carolina, 27278, ("County") and Club Nova Community, Inc., a legal entity corporation,
located at 103 West Main Street, Carrboro, NC 27510 (“Provider”).
WITNESSETH:
WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance
its availability to residents of the County, and said program addresses an important community human services
need, as identified by the Board of Commissioners.
NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth,
the County and Provider agree as follows:
1. Term of the Agreement. The term of this Agreement shall be two years beginning March 19, 2024
to March 19, 2026.
2. Scope of Services.
a. Provider will provide services, as outlined in the attached Community Climate Action Grant
Program Application and any amendments or revision thereto which is attached as Exhibit “A”
and incorporated by reference, to the residents of Orange County. The Scope of Services and
the Program Budget may be different from the original application based on County
appropriation; however, any revisions or amendments to this Agreement must be approved in
writing by the County and attached to this Agreement as Exhibit B.
b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety
program and procedures necessary to properly and fully complete the work set forth in the
Scope of Services.
3. Funding.
a. The County agrees to appropriate for the provision of services described in Exhibit A, the
Community Climate Action Grant Program Performance Application, Exhibit B, the Revised,
Scope of Services and more particularly described in the Revised Program Budget, the
maximum sum of $37,227.
b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used
for the purposes stated shall be returned to the County. Any changes in the use of funds must
be authorized in writing by the County prior to any expenditure of the funds by the Provider.
If the funds are expended not in accordance with the Scope of Services, at the discretion of the
County the Provider may be required to repay the funds to the County.
c. The Provider shall be paid in installments in the amount of See Exhibit C to be paid as follows:
See Exhibit C. The first payment is contingent upon receipt of the agency’s performance
agreement; the remaining payments are contingent upon receipt of the request for
reimbursement and related supporting documentation and performance outlined in the Revised
Scope of Services and Project Budget in Exhibit B. If the project described in Exhibit A requires
funds to be provided on a different or more accelerated schedule, the Provider may request an
alternative payment schedule, which if approved, will be attached to this Agreement as Exhibit
C, Alterative Payment Schedule. Should an Alternative Payment schedule be approved, the
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Provider will still be required to submit quarterly Progress Reports for the duration of the Term
of the Agreement.
d. The County’s obligation to make the quarterly payments is contingent upon receipt of Progress
Reports, which show satisfactory progress toward completion of performance measures and an
accounting of expenditures as detailed in the attached Exhibits B and C.
e. Once Provider has satisfied its obligations as provided in (c) payment will be made 21 days
after receipt of the Progress Report and Request for Reimbursement or 21 days after due date
of Progress Report whichever is later.
f. The County is not obligated to provide any other support to Provider in this or in succeeding
fiscal years.
4. Agency Reporting.
a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates
on performance measures as outlined in Exhibit B, Revised Scope of Services. . Progress
Report dates are: January 1-March 31, April 1-June 30, July 1-September 30, and October
1-December 31. Reports are due on April 15, July 15, October 15, and January 15 of the
program fiscal year.
b. Provider agrees to allow the County to inspect its financial books and records, which document
costs of those services, upon reasonable notice during normal working hours.
5. Termination.
a. Termination for Cause. In the event of any of the circumstances set forth below (hereinafter
referred to as “default”), the County may immediately terminate this Agreement, in whole or in
part, and from time to time. Notice of termination must be in writing, state the reason or reasons
for the termination, and specify the effective date of the termination:
i. In the event that Provider shall cease to exist as an organization or shall enter
bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its
assets, or significantly reduce its services or accessibility to Orange County residents
during the term of this Agreement; or
ii. In the event that Provider shall fail to render a satisfactory accounting as provided in
section 4 above, the County may terminate this Agreement and Provider shall return all
payments already made to it by the County for services which have not been provided
or for which no satisfactory accounting has been rendered; or
iii. In the event of any fraudulent representation by the Provider in an invoice or other
verification required to obtain payment under this Agreement or other dishonesty on a
material matter relating to the performance of services under this Agreement.
iv. Nonperformance, incomplete service or performance, or failure to satisfactorily
perform any part of the work identified in the Scope of Services or to comply with any
provision of this Agreement, as determined by the County in its sole discretion.
v. Failure to adhere to the terms of applicable county, state or federal laws, regulations,
or stated public policy.
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b. In the event of default by the Provider, the county may elect to terminate this Agreement, in
whole or in part and/or require the Provider to repay the funds within ten (10) business days
from written notice of default. The County may (but shall not be required to) grant the Provider
an opportunity to cure the default without termination of this Agreement. This clause shall not
be interpreted to limit the County’s remedies in law or in equity.
c. Notwithstanding the foregoing, either party may terminate the agreement at any time without
penalty; provided that written notice of such termination is furnished to the other party at least
30 days prior to termination. In the event of such termination, any payment due shall be
prorated to the date of termination and any unused funds shall be returned to the County within
10 days of termination.
d. Any termination of this Agreement for default under this section that is later deemed to be
unjustified shall be deemed a termination for convenience.
e. Waiver. The payment of any sums by the County under this Agreement or the failure of the
County to require compliance by the Provider with any provisions of this Agreement or the
waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim
for damages by the County for any breach of this Agreement or a waiver of any other required
compliance with this Agreement.
6. Responsibilities of the County.
Cooperation and Coordination. The County has designated (Amy Eckberg) to act as the
County's representative with respect to the Project who shall have the authority to render
decisions within guidelines established by the County Manager or the County Board of
Commissioners and who shall be available during working hours as often as may be reasonably
required to render decisions and to furnish information.
7. Insurance.
a. General Requirements. The Provider shall purchase and maintain, during the period of
performance of this Agreement, insurance:
i. Worker’s Compensation. For protection from claims under workers' or workmen's
compensation acts;
ii. Comprehensive General Liability Insurance covering claims arising out of or relating
to bodily injury, including bodily injury, sickness, disease or death of any of the
Consultant's employees or any other person and to real and personal property including
loss of use resulting thereof;
iii. Comprehensive Automobile Liability Insurance, including hired and non-owned
vehicles, if any, covering personal injury or death, and property damage; and
iv. Professional Liability Insurance, covering personal injury, bodily injury and property
damage and claims arising out of or related to the performance under this Agreement
by the Consultant or his agents, consultants and employees.
v. Sexual Misconduct. Sexual Abuse/Molestation Insurance is required when Provider
works directly one-on-one with children, elderly or other at-risk populations.
b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows:
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INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE
• Worker's Compensation Limits for Coverage A - Statutory State
NC & Coverage B - Employers Liability
$500,000 each accident, disease policy limit and disease
each employee
• Commercial General $1,000,000 Each Occurrence
Liability $2,000,000 Aggregate
• Automobile Liability $500,000 Combined Single Limit
• Professional Liability $1,000,000 Each Occurrence
$2,000,000 Aggregate
• Sexual Misconduct $1,000,000 Each Occurrence
$2,000,000 Aggregate
c. All insurance policies (with the exception of Worker's Compensation and Professional
Liability) required under this Agreement shall name the County as an additional insured party
and as a certificate holder. For more information see the Orange County Risk Transfer
Policy and Orange County Minimum Insurance Coverage Requirements, (each
document is incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.)
Evidence of such insurance and all correspondence shall be sent to:
Orange County Risk Manager
Post Office Box 8181
Hillsborough, NC 27278
d. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity
defenses.
8. General Provisions.
a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of
respective parties hereunder shall be governed by the laws of the State of North Carolina. By
executing this Agreement Provider affirms that Provider and any subcontractors of Provider are
and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General
Statutes. By executing this Agreement Provider certifies that Provider has not been identified,
and has not utilized the services of any agent or subcontractor identified, on the list created by
the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies
that Provider has not been identified, and has not utilized the services of any agent or
subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81.
b. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by
Orange County the parties hereto for themselves, their agents, officials, employees and servants
agree not to discriminate in any manner of these basis of race, color, gender, national origin,
age, handicap, religion, sexual orientation, familial status or veterans status with reference to
any activities carried out by the grantee, no matter how remote. The parties hereto further agree
in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance,
as amended and the Orange County Non-discrimination Policy, which is incorporated herein
by reference and can be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The County
may enforce this provision by an action for specific performance, injunctive relief, or other
remedy as by law provided; this provision shall be binding on the grantees, the successors and
assigns of the parties hereto with reference to the above subject manner.
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c. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with
respect to any provision of, or the performance or non-performance of, this Agreement shall be
brought in the General Court of Justice of North Carolina sitting in Orange County, North
Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with
respect to such suits or actions. Binding arbitration may not be initiated by either Party,
however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of
such suit or action.
d. Living Wage. Orange County is committed to providing its employees with a living wage and
encourages agencies if funds to pursue the same goal. The Orange County Living Wage Policy,
which is incorporated herein by reference, can be viewed at:
http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The
County’s living wage is $16.60 per hour. To the extent possible, Orange County recommends
that Provider provide a living wage to its employees.
e. Relationship of the Parties. Provider is an independent contractor of the County. Provider
represents that they have or will secure, at his own expense, all personnel required in performing
the services under this Agreement. Such personnel shall not be employees or have any
contractual relationship with the County. All personnel engaged in work under this Agreement
shall be fully qualified and shall be authorized and permitted under federal, state and local law
to perform such services.
f. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws,
ordinances, orders and regulations of the federal, state or local governments, as well as their
respective departments, commissions, boards, and officers, which are in effect at the time of
execution of this Agreement or are adopted at any time following execution of this agreement.
g. Subcontract. The County and Provider deem the services provided under this Agreement to
be personal in nature and Provider may not subcontract any rights or duties under this
Agreement to any other party without prior written consent from the County.
h. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to
any other party without the prior written consent of the County.
i. Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for all
loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily
injury, including death or property damage, to any person or persons caused in whole or in part
by the negligence or willful misconduct of the Provider, except to the extent same are caused
by the negligence or willful misconduct of the County. It is the intent of this section to require
Provider to indemnify the County to the extent permitted under North Carolina law. Nothing
in this section is intended to affect or abrogate the County’s sovereign immunity defenses.
j. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the
specified services and may be terminated at any time if such funds become unavailable.
k. Severability. All clauses found herein shall act independently of each other. If a clause is
found to be illegal or unenforceable, it shall have no effect on the other provisions of this
Agreement. It is understood by the parties hereto that if any part, term or provision of this
Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North
Carolina or the United States, the validity of the remaining portions or provisions shall not be
affected, and the rights and obligations of the parties shall be construed and enforced as if the
Agreement did not contain the particular part, term or provision held to be invalid.
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l. Entire Agreement. This Agreement represents the entire and integrated agreement between the
County and the Provider and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be amended only by written instrument signed by
both parties. Modifications may be evidenced by facsimile signatures.
m. Notices. Any notice required by this Agreement shall be in writing and delivered by certified
or registered mail, return receipt requested to the following:
Orange County Provider’s Name: Club Nova Community Inc.
Attention: Amy Eckberg Attention: Karen Kincaid Dunn
P.O. Box 8181 Address: 103 West Main Street
Hillsborough, NC 27278 Carrboro, NC 27510
Email:aeckberg@orangecountync.gov Email: karenkincaiddunn@clubnova.org
n. Signatures. This Agreement together with any amendments or modifications may be executed
electronically. All electronic signatures affixed hereto evidence the intent of the Parties to
comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on
the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures
below.
For and on behalf of the Provider
_____________________________ _______________________
, Date
For and on behalf of Orange County Government
_______________________________ ________________________
Bonnie Hammersley, County Manager Date
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4/3/2024
4/10/2024
ORANGE COUNTY—INTERNAL USE ONLY
______________________________________________________________________________
Finance Information
Vendor Name: Club Nova Community Inc Vendor Contact Person: Precious Churchill Phone:919-968-6682 Address:
103 West Main Street City Carrboro State: NC Zip: 27510 Department: County Manager’s Office Amount: $37,227
Purpose: Community Garden, Greenhouse, Terrace and Energy Efficient washer and dryer Budget Code(s):
61370035-803091-30052 Vendor #805426 Vendor Status with NCSOS: Vendor is a BOCC consultant:
Yes X No
Contract Details
Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment )
Effective Date 3/19/24 End Date 3/19 /26 Notice Date (Notice Purpose )
Award
X Approved by Board (Agenda Date: 12/12/23); Made or Administered by
Signature Authority
- BOCC Express Delegation (Agenda Date: )
- Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000
- Budget Policy Section XV (Capital Improvement Project: )
Bidding
Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# )
Department Affirmation
X This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement.
Services related to this agreement have already begun or been completed. Description of the nature of the emergency
condition that was addressed:
Department Director’s Signature ________________________________________ Date: ________
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
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4/3/2024
4/8/2024
4/9/2024
4/10/2024
Office of the Clerk to the Board __________________________________________Date:_________
Exhibit A
Community Climate Action Grant Program Application FY23-24
Board of County Commissioners Agenda 12-12-23
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Exhibit B
Community Climate Action Grant Program’s
Revised Scope of Services and Program Budget
No Revisions
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Climate Action Grant Program
Revised 1/24 Page 10 of 10
Exhibit C
Community Climate Action Grant Program’s
Alternative Payment Schedule
• Initial Payment: half payment of $18,613.69 to be made June 30, 2024.
This will cover the initial expenses associated with project initiation, such as procurement of
essential materials, and initial operational costs, such as securing raised beds from Durable
Greenbed.com and installing them, Planter for herbs, Skil Power Core 40 weed eater,
Washer/Dryer, Ergonomic garden tool etc.
• Final Payment: The remaining balance $18,613.69 will be disbursed upon successful completion
and approval of the final project, including all required documentation and reports.
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Club Nova Community Inc.
Orange County Community Climate Action Grant Program Performance Agreement Page 11 of 10
Rev.1/24
ATTACHMENT “A”
Orange County Certifications – FY 2023-2024
Community Climate Action Grant Performance Agreement
Chief Contact, Administrators, Chief Executive Officer and Chief Financial Officer
I certify that I have provided a list of the chief contact, administrators, chief executive officer and chief
financial officer for my agency with this Agreement and that I will keep it current to the County of Orange.
The list should be in writing with the name, title, residential address; phone and email address and if possible,
fax number.
Officers and Board of Directors
I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and
that we will continue to update the list as changes occur. The list should be in writing, with the name, physical
address, mailing address and if possible, phone, fax and email address.
Budget Submission
I certify that I have provided a budget for the period to be covered by funding Orange County, and that any
substantive changes made to this budget have been in advance authorized in writing by Orange County.
Annual Financial Review
I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget
adopted by the agency for the fiscal years encompassing this Agreement. If not, please explain on a separate
sheet of paper.
Alignment with Organization’s Mission
I certify that the programs and services for which this funding is requested align with the mission of the
organization.
Intended Purpose
I certify that the funds provided to the agency under the terms of this Agreement will be used for a public
purpose and shall only be used for the purposes intended and any money not used for those purposes will be
promptly returned to Orange County.
Certified by: _______________________ Title: __________________________ Date: ___________
(Provider’s Signature)
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4/3/2024Executive Director
P a g e 1 o f 1 4
Orange County Community Climate Action Grant - Application 2023-24
SUBMISSION CHECKLIST
Primary Applicant Organization: Club Nova Community Inc.
Project Name: Club Nova's Climate Action Plan – Big Impact Small Footprint
Section Subsection
Cover Page
Applicant and Collaborator/Partner Contact Information
Funding Request Summary
Signed Application Cover Page
Disclosure
Signed Disclosure of Conflicts of Interest and Clause
Applicant Organization and
Collaborator Information
Applicant organization’s Date of Incorporation (if applicable)
Applicant organization’s Purpose/Mission (if applicable)
Living Wage
Schedule of Positions (if applicable)
Project Information
Project Name
Project Description and Climate Plan Alignment
Collaborator Information (if applicable)
Criteria-Specific Sections 1-7
Attachments
(A description of these items is
available on page 13: “Description
of Required Attachments.” Please
contact us if it will not be
possible to provide any of these
required attachments at the time
of application:
aeckberg@orangecountync.gov
Applicant Organization’s Annual Budget and Proposed Project Budget (Use
template provided)
Applicable Financial Records to prove eligibility: IRS Federal Form 990 or
Applicant Organization’s Tax Returns from 2022
Applicable Financial Records to prove eligibility of collaborator/partner (if
they are receiving project funds): IRS Federal Form 990 or Tax Returns from
2022
List of members of organization’s Governing Board (if Board exists)
Certificate of Insurance
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P a g e 2 o f 1 4
Club Nova will use funds for completing plans for our garden, greenhouse, and terrace to grow our own
vegetables and herbs, purchasing materials for these areas including accessible raised beds and planters,
purchasing an energy efficient stackable washer and dryer that utilizes less water and sanitizes reusable
items such as dish clothes, cloth napkins, and towels.
COVER PAGE
Applicant Organization’s Contact Information
Organization’s Legal Name: Club Nova Community Inc.
Physical Address: 103 West Main Street, Carrboro, NC 27510
Mailing Address: 103 West Main Street, Carrboro, NC 27510
Web Address: www.clubnova.org
Telephone Number: 919-968-6682
E-Mail: karenkincaiddunn@clubnova.org
Tax ID Number: 27-0103430
Funding Request Summary
Please list all Fiscal Year 23-24 Community Climate Action Grant funding requested for the project you are proposing
and the proposed use of funds (please list project name only). Applicants will be asked to provide more details on their
proposed project budget in the Budget Worksheets attachment.
Project Equipment Operations Personnel Total
Ex. Youth Climate Leadership Project $10,000 $15,000 $5,000 $30,000
Briefly explain your proposed use of funds (2-4 sentences):
To the best of my knowledge and belief all information and data in this application is true and current.
Signature:
Applicant’s Authorized Signatory Date
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P a g e 3 o f 1 4
DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON-
DISCRIMINATION CLAUSE
Are any of the Board Members or employees of the organization which will be carrying out this project or their named
project collaborators/partners or members of their immediate families, or their business associates:
YES NO
a) Employees of or closely related to employees of Orange County?
b) Members of or closely related to members of the governing bodies of Orange County?
X c) Current beneficiaries of the program for which funds are being requested?
d) Paid providers of goods or services to the program or having other financial interest in the program?
If you have answered YES to any question or know of any other potential conflict of interest regarding your application,
please provide a full explanation here:
As part of involving Club Nova members in all aspects of Club Nova, we have two m
NON-DISCRIMINATION
Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for
themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis
of race, color, gender, national origin, age, handicap, religion, sexual orientation, gender identity/expression,
familial status or veterans status with reference to any activities carried out by the grantee, no matter how
remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County
Civil Rights Ordinance, as amended and the Orange County Anti-discrimination Policy. This provision is
enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision
shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above
subject manner.
To the best of my knowledge and belief all of the above information is true and current. I
acknowledge and understand that the existence of a potential conflict of interest does not
necessarily make the program ineligible for funding, but the existence of an undisclosed
conflict may result in the termination of any grant awarded.
Signature:
Applicant’s Authorized Signatory Date
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Telephone: 919 245-2626
Applicant Organization & Collaborator Information
Please provide the following information about the primary applicant organization:
Contact Information for Primary Contact, Chief Executive Officer / Executive Director, and Chief Financial
Officer
Primary Contact
Name Precious Churchill
Title Social Practioner
Preferred phone number 919-968-6682
Email address pchurchill@clubnova.org
Fax number (if applicable) 919-551-7423
Chief Executive Officer / Executive
Director
Name Karen Dunn
Title Executive Director
Preferred phone number 919-302-8867
Email address karenkincaiddunn@clubnova.org
Fax number (if applicable) 919-551-7423
Chief Financial Officer
Name Emma Mendes
Title Associate Director of Finance
Preferred phone number 919-968-6682
Email address Emendes@clubnova.org
Fax number (if applicable) 919-551-7423
P.O. Box 8181 * Hillsborough, North Carolina 27278
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P a g e 5 o f 1 4
1. Date of Incorporation
(Month/Year): August 2014
2. Applicant organization’s
Purpose/Mission (2-4 sentences):
Club Nova provides opportunities for individuals living with serious mental illness (predominately schizophrenia,
bipolar disorder, and major depression) to lead meaningful lives of their choice in the community. Club Nova is
an intentional, caring community comprised of members and staff who work together as colleagues to directly
address the risks of serious mental illness and improve the health, education, housing, economic stability, and
quality of life of each member. Club Nova focuses on members’ strengths and potential rather than their illness.
3. Please provide a brief description
of your organization’s past
achievements in carrying out
similar projects and evidence of
successful record of meeting
proposed budgets and
timetables (2-4 sentences):
We have 36 years of experience providing the full range of Clubhouse Model supports
and opportunities. We are accredited through a rigorous process assuring fidelity to
the Model. This Model operates on proven standards and is replicated in 300
communities worldwide. The Model is included in the SAMHSA registry for
Evidence-Based Practices and received the Conrad Hilton Foundation award for
humanitarian work alleviating human suffering. Club Nova is a two-time recipient of
the GSK Impact Award for outstanding achievement in improving community health.
We have a long-established record meeting budgets and timetables amidst perpetual
changes in the NC mental health system.
Yes If yes, is this Yes
organization an
4. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
5. Schedule of Positions:
a. Number of Full-Time Paid
Positons: 8
b. Number of Part-Time Paid
Positions: 2
c. Number of volunteers: 22 Average hours
worked per
volunteer per month
6
Collaborators: Please provide the following information about all significant collaborators and partners
whether or not they will be receiving grant funding for this project. Feel free to copy and paste
Questions “a” through ”e” as needed if you have more than one significant collaborator/partner:
a. Date of Incorporation
(Month/Year):
The Carrboro Farmers’ Markets are operated by The Chapel Hill-Carrboro Farmers’ Market, Incorporated. February 1983
b. Applicant organization’s
Purpose/Mission (2-4 sentences):
The Carrboro Farmers' Market aims to create and sustain a vibrant and innovative market that supports our local farmers and artisans,
while extending the benefits of local food to the greater community. The Carrboro Farmers Market works with members to provide the
best venue and support to nurture and maintain healthy sustainable farms and artisan-based businesses. The work with customers to
provide access to the highest quality fresh local food in an environment that fosters the relationship between farmer, artisans, and
customers. And they work with the community to expand the reach of the Market and create a strong local food ethic for our community.
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Project Information
*Please submit for each project if applying for funding for more than one project.
c. Please provide a brief description
of your organization’s past
achievements in carrying out
similar projects and evidence of
successful record of meeting
proposed budgets and
timetables (2-4 sentences):
In 1977, a project was under development by a graduate student at the University of North
Carolina at Chapel Hill School of Public Health, called the North Carolina Agricultural
Marketing Project. The town of Carrboro wanted to establish a sense of community in
Carrboro’s downtown area and sought funding from the NC General Assembly to build a
shelter for a farmers’ market. This, combined with the university project, formed the farmers
market in its early days. “The project’s goal was to provide an outlet for local farmers to sell
their produce on a regular basis while providing townspeople greater access to high quality
fresh produce.” In 1993, the Carrboro Farmers Market was the recipient of an agricultural
grant to build new shelters and complete necessary site improvements at the Carrboro Town
Commons, at which point they moved to their new location in 1996.
d. Living Wage: Does this
organization pay permanent
employees a minimum living
wage? (Yes / No)
Yes If yes, is this
organization an
Orange County
Living Wage
Certified Employer?
(Yes / No)
If no, please briefly
explain.
Yes
e. Schedule of Positions:
a. Number of Full-Time Paid
Positons: 1
b. Number of Part-Time Paid
Positions: 3
c. Number of volunteers: total about 70
volunteers, average 15
on site per month
Average hours
worked per
volunteer per month
3
6. Project Name:
Club Nova's Climate Action Plan – Big Impact Small Footprint
7. Please briefly describe the
proposed project and the target
population to benefit from the
program. How many people will
benefit? (100-300 words)
Club Nova works with individuals living with serious mental illness. We anticipate at least 100 members will directly
benefit from our project. Our project includes minimizing the greenhouse gas emissions and minimizing our carbon
footprint through accelerating and expanding the following:
Plant based diet, food waste reduction plan, composting, growing our own vegetables and herbs, composting,
increasing local purchasing, recycling, utilizing reusable products/items (i.e. cloth napkins and limiting one time use items, and capturing and reusing rainwater.
Our members will benefit from a healthier, sustainable diet and from being part of a larger focus to make a
significant positive impact on climate change.
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8. Please choose the best
description for the type of
project:
☐ Infrastructure/Clean Tech: New
☐ Infrastructure/Clean Tech: Repair
☐ Infrastructure/Clean Tech: Replacement
☐ Communication/Education
☐ Natural Systems Management/Restoration
☐ Circular Economy/Waste reduction
☐ Analysis/Plan
☐ Other (Please describe):
9. Please choose the primary
climate change mitigation focus
for this project (select all that
apply):
☐ Energy Efficiency
☐ Renewable Energy
☐ Beneficial Electrification
☐ Carbon Sequestration
☐ Other (Please describe): Sustainable Consumption/Food and Environmental Sustainability
10. Has your organization or have
your collaborators/partners
completed projects of this type in
the past? If so, what funds were
used?
☐ Yes
Club Nova serves as a model for all of Orange County regarding ☐ Funding used (Please describe): accomplishments we have made to mitigate the negative impacts of Climate Change. We have already addressed major facets of the local Climate Action Plans. In our new building design, we included capacity for solar cells. We
☐ No
11. If this project is not selected for
funding in this round, what other
funding might be used to support
it within the next 5 years?
☐ Other capital or operational funds
☐ None. This is a unique opportunity.
☐ Unknown (please describe):
12. Please select the jurisdiction(s)
where your project is focused
and briefly state how your
project aligns with the relevant
Climate Action Plans (2-4
sentences).
Please name the action items
from each relevant plan that best
align with your proposed project:
☐ Carrboro: https://townofcarrboro.org/928/Community-Climate-
Action-Plan
☐ Chapel Hill:
https://www.sustainchapelhill.org/featured/2020/2/18/climate-
action-and-response-plan
☐ Orange County: In progress, please instead show alignment with
the Orange County BOCC Goals and Priorities.
This proposed project aligns with the above plan(s) in the following
ways:
The projects (mentioned above that we have completed) demonstrate Club Nova’s commitment to decreasing the damage that is being done to the earth and being
proactive in reducing our carbon footprint and meets significant recommended actions in both Chapel Hill and Carrboro’s Climate Action Plans and priorities of County Commissioners. Orange County
Club Nova provides for the safety and welfare of Orange County residents living with serious mental illness. We are making a significant impact on creating, preserving, and protecting our natural environment. Carrboro and Chapel Hill Our current project includes implementing the following action plan items:
Plant-based local diet
Food waste reduction plan Composting
Growing our own vegetables and herbs Purchasing locally Recycling
Utilizing reusable products – Cloth napkins – Limiting items with one time use
Overarching is our plan to Accelerate / Expand Organic Waste Collection / Composting Capturing and reusing rainwater Accelerate our movement away from animal agriculture and toward a more plant-based diet. We already have many plant-based meals. In our landscaping / gardening /
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Criterion 1 - Social Justice and Racial Equity
In some projects, collaborators and partners provide essential capacity and connections. If collaborators
or partners are an essential part of your project whether or not they are receiving grant funds, please
use this section to provide more details. If you are not working with collaborators or partners, please
feel free to write N/A in this section and move to the Social Justice and Racial Equity section.
13. Please describe one to three
key partnerships/collaborations
that add the most value to the
success of the proposed
project:
Both the Carrboro Farmers Market and the North Carolina Botanical Garden add unmatched value to the success of our proposed project by supporting Club Nova’s goals in enabling equitable access to healthy, plant-based meals and the overall wellness practices involved in planting, growing and harvesting our own produce as part of our Culinary and Horticulture/Garden units. These partnerships ensure that we are able to commit to environmental tenants of sustainable consumption, circular
economies, waste reduction and meaningful investments in our local communities that support social justice and equitable access to healthy lifestyles for our members.
Carrboro Farmers Market
• Beginning early 2023, the Seasonal Wednesday Carrboro Farmers Market (CFM) and Market Manager Maggie Funkhouser, embarked on a volunteer-led partnership
with our clubhouse to bring fresh, local produce to the Culinary Unit and living plants to the Horticulture Unit and Gardens spaces.
• Every week, CFM vendors (i.e. farmers, artisans, bakers, etc.) donate leftover produce to Club Nova and these leftovers (which may otherwise go unused) are brought directly to Club Nova’s Culinary Unit by local volunteers. These donations are only available during the seasonal market hours (April through the week before Thanksgiving) and not year round however; and this means that Club Nova does not have access to this partnership for 4 months out of the year. Occasionally, however, the Saturday market may donate plants or other produce (but this is unpredictable and rare).
• Club Nova’s Culinary Unit is a work unit within the work-ordered day in which clubhouse colleagues (which includes individual members served, living with serious mental illness and program staff) work side-by-side to clean, process, prep, and cook daily meals for our Club Nova community—member use the fresh, local produce to make these meals! Our vision is to increasingly move toward a menu that is primarily plant-based, in order to improve the health outcomes of our members, their equitable access to these health outcomes (better cardiovascular and internal health) as well as contributing to local environmental sustainability practices and waste
reduction. Including fresh produce into our daily menus has also been key to communication, education and awareness-raising among our members about
environmental sustainability and the benefits of a plant-based diet as part of their long term health and wellness routines.
14. Who will directly or indirectly
benefit from your project?
Please be as specific as possible
on the characteristics of those
who will benefit including,
gender, race, age, income level
and geographic location.
Also, what are the
demographics of the area
where your project takes
place?
Does your project help to
address any racial disparities in
the location it is proposed for?
Please list any data sources
used and show the steps of any
calculations:
All individuals living with Serious Mental Illness (SMI) who are currently members of Club Nova, or those individuals
with SMI who apply for and are accepted into membership at Club Nova, will benefit from the Community Climate
Action Grant (Please see our attachments of the Club Nova membership, Carrboro, and Orange County
demographics). The demographics of the area where this project takes place is in Carrboro, Orange County. We do
serve some members in neighboring counties, but majority of members are from Orange County. Club Nova itself
resides in downtown Carrboro with 27% (26 out of 97) of members living in Carrboro. The engagement of Club
Nova members is essential to the work of the Clubhouse and the Clubhouse Model that will include efforts to be
more environmentally sustainable. Club Nova members are active in the gardening, building planning, grant writing
and research, landscaping, and all facets of running Club Nova that relates back to individuals and the communities
robust services that is central to the livelihood and community integration of our Clubhouse as a whole community
of vibrant individuals with diverse support, needs, skills, goals, and interests. It is important to recognize the
struggles faced by disabled individuals, particularly those with SMIs. This group is often marginalized and faces
significant challenges in areas such as housing, food security, employment, and healthcare. When we consider the
intersectionality of race and disability, the challenges faced by Black, Brown, Indigenous and otherwise Melanated
people (BBIMP) are compounded and cumulative. At Club Nova, we serve and advocate for members who identify
as multiply-marginalized through disability and race. Club Nova members will directly benefit from this project by
confronting racial inequities and social barriers, we strive to support some of the most stigmatized and discriminated
against individuals in our community. Our work encompasses issues related to economic stability, education, social
connectedness, and beyond. Racial minorities are essential to the implementation, writing, and completion of this
project. Both members and staff of Club Nova are diverse in demographic categories of race, socioeconomic,
gender, sexual orientation, age, and where they live. Our efforts to support our members’ equitable access to a
society where their rights, dignity, and quality of life are prioritized are directly impacted by the public health crises
at the crossroads of racism and the stigma of mental illness in the United States. Club Nova has a commitment to
itself to be a beacon of hope and safety, and a source of social change in which staff and members work together to
advocate and take action against injustice and threats to human and environmental rights as a whole. At the same
time, Club Nova confronts these inequities on an individual basis, through person-centered support, care, and goal
planning for each and every one of our members. The climate action Club Nova takes can be part of raising
awareness within our own community for individuals to take back to their personal lives to make changes that can
be environmentally friendly and sustainable within families and communities they are a part of outside of Club Nova
that will benefit from the diversity and inclusion that comes with integrating adults with SMI into advocacy efforts
around the environment. These efforts can be part of interface with the broader Carrboro and Orange County
communities, spreading awareness for mental health and our organization, as well as destigmatizing mental illness.
15. Please describe any ways in
which low-income or
marginalized
communities/households were
engaged in the creation of this
project proposal:
Of note is our process of site and building design and the entirety of this project. The International Standards for Clubhouse Model Programs (decided on through the
process of consensus by members, staff, and boards of the worldwide Clubhouse Community) define the Model. The section of the Standards related to Funding, Governance, and Administration includes the following standard on decision-making:
The Clubhouse holds open forums and has procedures which enable members and staff to actively participate in decision making, generally by consensus, regarding
governance, policy making, and the future direction and development of the Clubhouse.
We take this standard to heart. Our process for our site and building plan has been a multi-year endeavor with members involved in decisions regarding our new facility,
including many meetings with discussion related to essentially every facet of the design process. Examples of decision-making include:
• Where to build • Design of space and the building including: Space for larger garden Horticulture Unit
South facing Terrace for growing herbs and vegetables with space for connecting socially Charging port for electric car - Complete
Solar cells - Complete
• The decision to build an all-electric building including our commercial kitchen equipment and water heater which are all electric.
Collaborators and Partners
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Criterion 2 - Emissions Reduced
16. Please describe any potential
negative side effects of the
project and describe the steps
you are taking/will take to
eliminate or minimize these
impacts to any low-income or
marginalized
communities/households:
N/A
17. Are the impacted residents
already aware of the potential
positive and negative impacts
of your project and the steps
you are taking? If not, please
describe your plan to engage
with them and how you will act
based on their input:
Club Nova members and staff are working together as colleagues
on all facets of our project. Club Nova members are engaged in our
garden/horticulture working group and our Culinary Unit planning,
preparing, and serving affordable, nutritious meals. We continue
our meetings and discussion around what we are doing to mitigate
the negative impacts of climate change.
18. During and after the project,
what will your continued
engagement with the
community be?
We are building on existing relationships and partnerships and will
be developing new partnerships as we move forward with our
project. We see our project as an ongoing effort.
19. Please describe any other
aspect of your project that is
relevant to Social Justice and
Racial Equity:
Our project clearly offers greater protections to individuals who are most at risk to the impacts of climate change.
Our project impacts individuals living with serious mental illness who already have a 25-year shorter life expectancy. Many of our members live with co-occuring health condition such as diabetes and cardiac and
pulmonary conditions. Increased days of poor air quality increase the health risks for our members. Additionally,
the majority of our members are low income. Access to affordable, healthy foods makes a difference.
20. How many tons of greenhouse
gas emissions will your project
reduce/avoid each year? Please
list any data sources used and
show the steps of any
calculations. Feel free to submit
in a separate document if
clearly labelled:
Please refer to attachment title "Item 20 GHG"
21. For how many years will this
emissions reduction take place
as a result of your project?
Please consider the expected
lifetime of the
technology/program/impact
etc.
The emission reduction from all facets of the proposed project, will be in effect for as many years as Club Nova
continues to operate and serve our members. Therefore, the reduction in emissions will be ongoing as long as
Club Nova remains a clubhouse. As mentioned in #20, Club Nova is currently at a average daily attendance of
20 members per day, with projections of increasing this number to up to 100 individuals. Therefore, not only
will the emissions reduction be ongoing, but it will also increase overtime per capita. The items identified
within our budget have been carefully selected with the values of being locally-sourced and
environmentally-sustainable while being of materials that are durable and long-lasting. Therefore, we expect
that the technology, equipment and materials in our project proposal will last for the duration of this clubhouse
for the foreseeable future. Lastly, in ways that we may not know how to quantify, we believe that the
emissions reduction, as our members-served increases, may be as cumulative as it is constant.
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Criterion 3 - Efficient use of Funds
22. Please describe the location of
the emissions reduction. Where
would fossil fuels have been
burned if not for your project?
For projects creating electricity
usage reductions, it can be
difficult to determine the
location of the power
produced. Please feel free to
state “Grid-tied electricity
reduction”
We are located in downtown Carrboro. We are not
certain of the other locations of the emissions reduction;
however, we know that we are making an impact from
the COMPOSTNOW in: waste diverted, composed
created, methane avoided, CO2e avoided, CO2e miles
not driven, tomato potential of compost, and number of
garden partners.
23. Please describe any other
aspect of your project that is
relevant to the amount of
emissions that it will reduce or
avoid.
All of our project efforts contribute to reducing or
avoiding emissions.
1. Please estimate the impact of your project per grant dollar requested.
This cost per unit of impact must reflect the total program budget divided by the total impact of
the project described in this application. If the proposed project is new, please write N/A in the
first column of the table below, and just fill out the second column.
Actual Annual Project
Costs
(If your proposed project
expands or accelerates an
ongoing effort)
Projected Project Costs
Total Cost of Project 14,521.56 32,227.28
Unit of Impact:
Total # of tons of greenhouse gases reduced 21.26 21.26+
Cost Per Ton of GHG’s Reduced $683.05 $1,515.86 and less
Unit of Impact:
Total # of individuals served/benefitted 97 100
Cost Per Individual Served/Benefitted $140.86 $322.27
Other Unit of Impact: Please describe here
Cost Per Unit of Impact
Other Unit of Impact: Please describe here
Cost Per Unit of Impact
(Please feel free to add rows if necessary to show any additional units of impact.)
24. Please describe any avoided
financial costs or savings
related to the project and over
what period of time those costs
will be avoided/reduced:
The above numbers within our budget are sometimes one time expenses therefore the numbers do not
accurately reflect the cost per person.
We will decrease cost by asking businesses to reduce costs to a nonprofit rate and shop as local as
possible. The Carrboro Farmer's market provides a cost avoidance through weekly donation of fresh local
produce throughout majority of the year. We can get 100 plus pounds of produce per week. Our compost
vendor (Compost Now) is paid for by Orange County Waste Management through a grant they have and
we will look in to getting compost back from them in the future once our garden beds are built.
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Criterion 4 - Capacity of Applicant
Criterion 5 - Local Economic Development
25. Does your project accelerate or
expand on existing programs
that already show positive
impact?
Yes, our project accelerates and expands on climate actions, including
composting, gardening, reducing food waste, plant-based diet, utilizing
local produce and materials vendors, capturing and utilizing rainwater,
limiting disposable items (using cloth napkins), and batch cooking.
26. Does your project also take
advantage of other funding
sources?
The Carrboro Farmer’s Market donates fresh produce from the Wednesday Market. During
the summer, we receive in excess of 100 pounds per week of fresh local produce that we
use creatively in our meal prep and menu. Our goal is to reduce food waste.
27. Would your proposed project
help you to take advantage of
funding from other sources
besides this grant in the future?
Yes, we know there are other funders who are interested in
supporting projects and efforts to mitigate the negative effects of
climate change. Often potential funders want to know that there are
other funders supporting a project.
28. Please describe any other
aspect of your project that is
relevant to the efficient use of
grant funds:
Club Nova's overall successful implementation of the many
different climate action measures demonstrates that Club Nova will
make efficient use of the grant funds.
29. Please describe any projects
that you have completed
successfully in the past which
are similar to the project you
are proposing:
From previous question: Club Nova serves as a model for all of Orange County regarding accomplishments we have made to mitigate the negative impacts of Climate Change. We have already addressed major facets of the local Climate Action Plans. In our new building design, we included capacity for solar cells. We have a large
southern exposure, and almost the entire southern roof contains solar cells. Please see photograph/s. There is an east and west gable that also has solar cells. The members and staff of Club Nova, after much research and discussion, decided to build an all-electric building, including an all-electric commercial kitchen (electric
range, convection ovens, steamer) and water heater. We included an electric vehicle charging station in our parking area.
We selected all native plants for our trees and pollinator gardens.
30. If you are proposing to
collaborate with other
organizations on this project,
please briefly describe their
relevant experience to the
project and/or the target
population:
Refer to item #13 and attachment titled "Additional
Collaborators"
31. Please describe any other
relevant expertise or capacity
to carry out the project in your
application:
N/A
32. How many Orange County
residents are employed by your
organization?
5 out of 10 or 50%
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Criterion 6 - Amount and Duration of Engagement
Criterion 7 - Time to Complete
Submission Guidance
33. What percent of project
materials will be purchased
from sources within Orange
County or North Carolina?
We aim for 85 % of materials to be purchased from
sources locally or within North Carolina.
34. Please describe any other
aspect of your project that is
relevant to local economic
development.
We will increase our utilization of local businesses and
organizations such as Cliff’s, Fifth Season, Southern
States, Fitch, Piedmont Feed and Garden Center.
35. Please describe how you will
engage with and/or educate
project participants.
Club Nova is an accredited clubhouse and follows the evidence-based practice of the Clubhouse Model. Because the Clubhouse Model itself asks members to be engaged in every aspect of the work-ordered day, “project participants” will always, by default, be engaged and included in the education associated with and the hands-on work to realize this proposed project. Specifically, “members” is the terminology that refers to the individuals that Club Nova serves. Members voluntarily
choose to attend Club Nova and during the 9-5 work-ordered day, in turn choose which units in which they will work and how they will contribute to the overall
collaborations needed to run the clubhouse (enlisting their individual strengths, interests and lived experience). Existing work units that will be directly impacted by this
proposal are the Culinary unit, managing the Garden and its growth, as well as the expansion of the Horticulture Unit and its emerging partnership with NCBG. Members
will be working in these units.
Additionally, Club Nova members and staff (collectively referred to as clubhouse colleagues) prioritize collaboration, engagement and advocacy with the broader community. Therefore, student groups from local universities, volunteer groups and other organizations will directly engage with members in this project. We view 36. How will you measure the
success of that engagement or
educational effort?
Club Nova has routine groups that meet throughout the week to address the planning, implementation and assess the ongoing progress/success of various clubhouse projects. Therefore, with regard to the proposed project, Club Nova holds such meetings that directly impact these efforts. Specifically, we hold a weekly Health and
Wellness meeting and a weekly Garden meeting. Both of these meetings are documented thoroughly, as well as who attends them and what their participation and
outcomes are. By tracking member attendance, participation and taking weekly meeting minutes, we are able to keep detailed information on the engagement of our
members, as well as sustain communication to the clubhouse wide community about these topics.
We also conduct annual membership satisfaction surveys to assess if the clubhouse is meeting the needs of each of our members. We plan to include measures within
this survey that relate to this project. Some outcomes that we plan to measure relate to physical health, nutrition, and awareness of environmentally-sustainable practices
and their effects.
37. Please describe any other
aspect of your project that is
relevant to the amount, or
quality, or length of
engagement and/or education
that your project will produce.
Club Nova, and other accredited clubhouses like it, follow the Clubhouse International standards which serve as guidelines to ensure quality care, community and support. There are 37 standards in total. Standard #28 below is extremely relevant to this project:
“28. The Clubhouse provides assistance, activities and opportunities designed to help members develop and maintain healthy lifestyles.”
Club Nova is committed to incorporating this clubhouse standard into the activities it provides for its members. We view the Climate Action Plan as a meaningful
endeavor in line with this standard. Not only will the project positively impact the environment, promote waste reduction and reinforce circular economies, it will also have
long-term health benefits and outcomes for our individual members. Based on current research and evidence, moving to plant-based nutrition has better outcomes for the physical health of people. There are several benefits to plant-based diets, one of which is lower incidence of chronic diseases that are common in our population (Fehér, A., Gazdecki, M., Véha, M., Szakály, M., & Szakály, Z, 2020). Our members already experience a lower life expectancy than the general population due to
intersectional and systemic inequties. Individuals living with mental illness have an estimated 10-25 years reduced life expectancy than those without mental illness
(Plana-Ripol O, Musliner KL, Dalsgaard S et al., 2020). This is due to the presence of comorbid physical health diagnoses such as cardiovascular, respiratory and others
(Nielsen RE, Banner J, Jensen SE, 2021). These comorbid physical health conditions would be reduced with our aim to promote in the inclusion of more plants in our
members diets. And due to the fact that many of our members are lower-socioeconomic status, many of them rely on getting their meals from our clubhouse as we charge only $1.50 per meal in order to promote equitable access to healthy, local, organic foods that they would not otherwise have access to.
Please reference item #13 for detailed information about our partnerships as they relate to this item.
38. How much time will your
project require to demonstrate
the positive impacts you
describe?
We already see positive impacts. We expect our positive
impacts to grow significantly within the next 1-2 years and
those impacts will continue into the future as we sustain these
actions that mitigate climate change.
Applications are to be submitted as email attachments to Orange County Sustainability Programs
Manager, Amy Eckberg at aeckberg@orangecountync.gov. Please also CC the lead staff member
supporting the Commission of the Environment, Wesley Poole at wpoole@orangecountync.gov.
The Application Submittal Deadline for the Fiscal Year 23-24 round of the Community Climate Action
Grant is Friday, August 18, 2023 at 5pm.
Please note that late, handwritten, or incomplete applications will not be accepted.
Submit all documents including attachments in PDF format. This will ensure the original content and
formatting is preserved. Digital signatures on applications are accepted.
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ATTACHMENTS
Accommodations for applicants with disabilities or those in need of technical assistance are available
upon request. Please contact the Orange County Sustainability Programs Manager, Amy Eckberg (919-
245-2626, aeckberg@orangecountync.gov) to discuss what is needed.
Description of Required Attachments
a) Applicant Organization’s Budget and Project Budget
Please complete the provided budget worksheets for your organization and your proposed project or submit your
own budget file (as long as it contains the same information, and in a similar format, as requested in the provided
worksheets. Please explain other in your budget). The Budget Worksheets file is available for download from the
County website here. Please submit the budget in PDF form as well as in the original editable Excel format.
b) IRS Federal Form 990 or 2022 Tax Returns
A copy of the applicant organization’s most recent Form 990 or IRS Tax Returns is required to determine eligibility.
The specific form depends upon the applicant organization’s financial activity. Review the IRS’ guide, for more
details. For Form 990-N (e-postcard) filers, include a copy of the postcard, with the organization’s application
materials.
c) List of Board of Directors (if applicable)
Provide the following information about each board of director’s member: name, telephone number, and address, of
each member and the list must identify the principal officers of the governing body, and length of term. Please feel
free to use the template provided in Table 2 of the appendix or your own format.
d) Certificate of Liability Insurance
A copy of the applicant organization’s current certificate, from the organization’s insurance carrier. Table 1 below
outlines insurance types and minimums required, for each jurisdiction. If exempt from Worker’s Compensation
compliance, include a statement explaining why, with the applicant organization’s application materials.
NOTE: Proof of insurance is not required at the time of application submission. If your agency is approved for
funding, documentation of insurance must be provided to the jurisdiction awarding the funding when the contract is
awarded. The insurance certificate should reflect the funding jurisdiction as an additional insured party and
certificate holder and provide coverage for the duration of the funding period (two years, beginning as early as
October 1, 2023). If proof of insurance can only be written for one year, an update will be required for all ongoing
projects. Renewal certificates must be sent to the jurisdiction 30 days prior to any expiration date, cancellation or
modification of any stipulated insurance coverage.
NOTE: Upon request, insurance requirements may be reviewed on a case by case basis by the County. Please
contact the staff identified on the Submission Requirements on Page 15 if you have questions or would like to
request a review of your insurance requirements.
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APPENDIX
Table 1. Forms of Liability Insurance and Minimum Policy Amounts Required
INSURANCE ORANGE COUNTY3
Worker's Compensation1 Limits for Coverage A - Statutory State NC, for each
employee
Limits for Coverage B - Employers Liability of:
$500,000 each accident, $500,000 Bodily Injury by
Disease (BID).for each employee
$500,000 for BID limit
Commercial General
Liability $1 million Each Occurrence
$2 million Aggregate
Automobile Liability $1 million Each Occurrence
Professional Liability $1 million Each Occurrence
$2 million Aggregate
Sexual Abuse &
Molestation $1 million Each Occurrence
$2 million Aggregate
Cyber Liability
$1 million Each Occurrence
$2 million Aggregate
Environmental/Pollution
Liability
(Required if demolition, use
of hazardous material or
environmentally sensitive)
$1 million Each Occurrence
Visit the NC Industrial Commission’s website for more information regarding Coverage A. Also, note
that if an agency uses subcontractors, it must require subcontractors to have workmen’s
compensation insurance.
Please visit Orange County’s Risk Management page for more information about the County’s
Minimum Insurance Requirements.
Table 2 - Contact Information for Board of Directors and Officers of the Board
Name
(also title and term
length if Officer)
Physical
Address
Mailing
Address
Phone number
Email address Fax number (if
applicable)
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
20. How many tons of
greenhouse gas emissions
will your project
reduce/avoid each year?
Please list any data sources
used and show the steps of
any calculations. Feel free
to submit in a separate
document if clearly labelled:
To date, Club Nova has diverted close to 1 ton of waste (1,567
pounds) into compost through our partnership with Compost Now.
Compost Now has helped us realize and understand the long term
impact of these numbers through specific formulas and calculations
that are reported monthly. To date, our contributions have created
157 pounds of compost to be used in Garden Partnerships within the
community, a program that Compost Now facilitates in order to
support local gardens and urban farms in their efforts to grow
healthy food for the community; in so doing, Club Nova has provided
our earned compost with these partners and is looking to become a
Garden Partner itself. This achievement also translates to the
avoidance of 167 pounds of methane and 4,074 pounds of Carbon
Dioxide equivalent released into the atmosphere. Please see the
chart below to view our daily, monthly and annual (and beyond)
contributions for the following items: waste diverted, compost
created, methane avoided, CO₂e AVOIDED, CO₂e MILES NOT DRIVEN,
tomato potential of compost and number of growers in Garden
Partnership program.
10 years 5 years 1 year
1
month
1 day
Waste
diverted
7,232
pounds
3616.5 723.23 60.27 2
Compost
Created
725
pounds
362.3 72.46 6.04 0.20
Methane
Avoided
752
pounds
376.15 75.23 6.27 0.21
CO₂e
AVOIDED
18,803
pounds
9401.5 1880.30 156.69 5.22
CO₂e MILES
NOT DRIVEN
21,111
pounds
10,555.4 2111.08 175.92 5.86
Farmer
Partners
460
growers
230 46 4 N/A
Tomato
Potential of
our compost
5,423
tomatoes
2712 542.30 45.19 1.51
Formulas in chart:
Landfill Diversion: This is what CompostNow weighed or their
partners weighed, with some estimates for the first two years of
operation.
Compost Created: CompostNow uses a rough blended estimate of
33%. Via their website, they state that “materials collected ‘shrink’ in
the composting process, but the process also includes the addition of
additional carbon materials. Some materials like compostable
service-ware produce little compost, others like food waste more
(though even those vary greatly based on water content).”
Formula: impact [lbs_compost_produced] = impact [lbs_diverted] *
0.33
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Methane Avoided CO2, Formula: co2 = impact [lbs_diverted] * 2.6
Tomatoes Formula: impact [tomato_plants] = impact
[lbs_compost_produced] * 0.5
Formula: impact [tomatoes] = impact [tomato_plants] * 15
Vehicles Miles driven equivalent: "The average passenger vehicle
emits about 404 grams of CO2 per mile." miles_driven = co2 *
453.59237 / 404 (1 lb = 453.59237 grams)
Moreover, we are experiencing a reduction in emissions based on
the food choices and make-up of the meals we serve to the members
in our community via the Culinary Unit. With our partnership
through Carrboro Farmers Market, we are able to adopt a climate-
friendly diet that is primarily plant-based and focused on reducing
meat, dairy and eggs in favor of more sustainable and locally-sourced
proteins. Based on recent studies citing mean greenhouse gas
emissions in pounds of CO2 equivalents per day, if just one of our
members shifted their eating habits from being a “high meat-eater”
to being a “low meat-eater”, there would be a 35% decrease in their
greenhouse emissions per day, or 5.55 pounds of CO2 e per day
(Scarborough, Appleby, Mizdrak et al, 2014). This amounts to
2025.75 pounds less (or just over 1 ton) of CO2e per year for just one
member in our clubhouse. Considering that Club Nova has an
average daily attendance of 20 members per day as of August 2023,
if all of our members consumed one plant-based meal at Club Nova
per day, collectively they would be emitting 111 pounds less of CO2e
per day which is a total of emitting 40,515 pounds or 20.26 tons less
of CO2e per year! This reduction in CO2e per day will have a lasting
and exponential impact over time. As we continue to build up our
daily attendance and membership base in our new, state-of-the art,
electric and energy efficient facility, we project Club Nova will be
able to serve up to 100 individuals per day. Therefore, once we are
at full capacity and have realized these goals, our annual CO2e
reduction will be 101.3 tons per year!
These reduction calculations in greenhouse gas emissions and waste
diversion/compost efforts are projections based on our current
efforts with regard to our partnerships with the Carrboro Farmers
Market and Compost Now, respectively. Combined with the other
efforts proposed in our project proposal related to enhancements
and improvements to our garden (related to better quality
equipment to promote sustainability, raised garden beds, seeds and
plants) as well as our emerging partnerships with NC Botanical
Garden, conservation and Therapeutic Horticulture, we project that
these reductions in greenhouse gas emissions will be accelerated
even further and in ways that we are unable to predict or have yet to
collect data on. We are excited for increasing our reductions in
greenhouse gas emissions in the context of potential advancements
and developments related to the sustainability efforts proposed in
our project outline and garden. We believe that the work we are
currently doing, with regard to increasing plant-based proteins in our
meals served and waste reduction through composting, will have an
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
accelerated impact in the context of other climate mitigation
strategies.
Scarborough P, Appleby PN, Mizdrak A, et al. Dietary greenhouse gas
emissions of meat-eaters, fish-eaters, vegetarians and vegans in the
UK. Climatic Change. 2014; 125(2):179-192. doi:10.1007/s10584-014-
1169-1., (http://www.ncbi.nlm.nih.gov/pmc/articles/PMC4372775/)
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Club Nova Community, Inc. Board of Directors – January 2022
Directors are elected to three-year terms. Officers are elected to two-year terms.
Last
Name
First
Name
Officer City
and
State
Degree Bio Address Phone
Number
Email
Bond Tom Treasurer Chapel
Hill NC
BS Retired - Financial
Strategist, CFO
304 Simerville Road
Chapel Hill NC 27517
919.240.4573
cboe695@
yahoo.com
Cox Matthew Chapel
Hill NC
Member, Advocate,
Clubhouse
International Faculty
750 N. Columbia St.
Apt F Chapel Hill NC
27516
919.923.2167
(C)
mcox@
clubnova.org
Davis Gretchen President Chapel
Hill NC
MPH Mental Health
Advocate, Founder
Mental Health
Foundation
205 Hunter Hill Road
Chapel Hill NC 27516
919.942.3887
(H)
greuterdavis@
nc.rr.com
Estroff Sue Vice-
President
Durham
NC
PhD UNC Professor of
Anthropology
/Researcher
4633 W Cornwallis
Rd. Durham, NC
27705
919.843.8076
(W)
sue_estroff@
med.unc.edu
Gaddy Gary Chapel
Hill NC
PhD Statistician, Writer,
Family Member,
Public Relations
5921 Treetop Ridge
Durham NC 27705
919.403.9520
(H)
919.414.4140
(C)
garygaddy@
mindspring.com
Lee Charlene Raleigh
NC
AA Member, Advocate,
Peer Support
Specialist
390 Rocky Water Dr.
Fuquay Varina, NC
27526
919.448.5058
(C)
charlenelee68@
yahoo.com
Miller Jay Chapel
Hill NC
BA Mental Health
Advocate, Non-Profit
Consultant, CEO of
Shared Visions
Foundation
10 Wedgewood Rd.
Chapel Hill, NC 27514
919.616.2190 jaymiller2190@
gmail.com
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Miller
Grow
Margaret Vice-
President
at Large
Chapel
Hill NC
BA Nonprofit VP, Writer,
Science Editor,
Production Editor
1127 River Forest Rd.
Pittsboro, NC 27312
919.929.9593
mmgrow@
gmail.com
Paulsen Jane Chapel
Hill NC
MS Instructional
Systems Design.
Retired IBM. Skills in
marketing
409 Waterside Dr,
Carrboro, NC 27510
919.967.2422 jane.paulsen@
gmail.com
Staunton Errin Raleigh
NC
PhD Organization and
Management. Senior
HRIS Analyst
9809 San Remo
Place, Wake Forest
NC 27587
919.389.5859
errinstaunton@
gmail.com
Foster Esphur President
Emeritus
Chapel
Hill NC
Founding Board
President,
Community Activist
and Organizer,
Retired – UNC
School of Law
Assistant to the
Dean
410 Cotton St. Chapel
Hill, NC 27516
919.942.3437 sfurfoster@
yahoo.com
Brief Descriptions of the Key Individuals and Relevant Qualifications
President: Gretchen Davis, with her seasoned leadership and commitment to Club Nova’s
mission, brings years of public mental health experience as previous deputy director of Orange-
Person-Chatham (OPC) community mental health—including establishing a private foundation
to augment OPC’s limited public dollars.
Vice President: Gary Gaddy is a statistician, writer, public relations expert, family member of a
Club Nova member, and coordinator of the local National Alliance on Mental Illness (NAMI)
Hotline
Vice President: Sue Estroff is professor of anthropology and researcher at UNC’s Department of
Social Medicine.
Vice President: Margaret Growe is a nonprofit executive, writer, editor, public health worker,
and family member of a Club Nova member. Treasurer: Tom Bond, is a retired financial
strategist and Chief Financial Officer.
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Executive Director: Karen Kincaid Dunn has led Club Nova since 1993. Her exceptional ability to
navigate all entities involved makes Club Nova successful—from labyrinthine healthcare and
government bureaucracies to program development and crises prevention.
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Club Nova Community, Inc.
Profit & Loss
July 2022 through June 2023
Jul '22 - Jun 23
Income
4100 · MEDICAID REIMBURSMENT
4101 · Medicaid PSR Services 168,104.04
Total 4100 · MEDICAID REIMBURSMENT 168,104.04
4200 · DMH/IPRS FUNDS (STATE)
4201 · Alliance - PSR - DMH (State)17,447.44
Total 4200 · DMH/IPRS FUNDS (STATE)17,447.44
4260 · ALLIANCE ALLOCATION/ NON-UCR 68,000.00
4300 · ORANGE CO. CONTRIBUTION
4310 · OC HSG Direct Contribution 18,750.00
Total 4300 · ORANGE CO. CONTRIBUTION 18,750.00
4320 · OC MOE FUNDS ALLOCATED BY OC 163,000.00
4330 · LOCAL GOVERNMENT GRANTS
4330.1 · Town of Carrboro 15,000.00
4330.2 · Town of Chapel Hill 27,600.00
Total 4330 · LOCAL GOVERNMENT GRANTS 42,600.00
4340 · OTHER GRANT SUPPORT
4344 · United Way Support 24,999.96
Total 4340 · OTHER GRANT SUPPORT 24,999.96
4400 · CONTRIBUTED SUPPORT
4401 · Individual Contribs 53,598.97
4402 · Corporate 2,373.54
4403 · Churches 5,005.00
4404 · Non-Profits 255.00
4405 · Foundations 35,278.93
Total 4400 · CONTRIBUTED SUPPORT 96,511.44
4600 · MEAL SALES
4601 · Meal sales 3,129.73
4604 · Snack Bar Deposits 25.50
4609 · Over/Short 108.27
Total 4600 · MEAL SALES 3,263.50
4650 · Federal Relief Income 57,124.94
4700 · OTHER INCOME
4701 · Interest Income 5,473.98
4702 · Dividend Income 3.22
4711 · Realized Gains/Losses 71.65
4899 · Miscellaneous Income 0.98
Total 4700 · OTHER INCOME 5,549.83
Total Income 665,351.15
Gross Profit 665,351.15
Expense
6100 · SALARIES & WAGES 418,152.44
6200 · PAYROLL TAXES
6201 · Fed & State Unemployment 945.74
6202 · Med & SS 30,286.66
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Club Nova Community, Inc.
Profit & Loss
July 2022 through June 2023
Jul '22 - Jun 23
Total 6200 · PAYROLL TAXES 31,232.40
6300 · BENEFITS
6310 · Group Insurance
6311 · Health Ins
6311.1 · Vision Plan 820.88
6311 · Health Ins - Other 64,140.40
Total 6311 · Health Ins 64,961.28
6312 · Dental 5,359.98
6313 · Life Insurance 552.00
6314 · Short Term Disability 304.80
6315 · Less Employee Portion Paid -20,045.22
Total 6310 · Group Insurance 51,132.84
6320 · Retirement 8,544.48
Total 6300 · BENEFITS 59,677.32
6500 · HIRING, TRAINING, & DEVELOPMENT
6501 · Hiring Expenses 764.09
6502 · Training Expenses 4,319.49
6503 · Meeting & Conference 13,897.03
Total 6500 · HIRING, TRAINING, & DEVELOPMENT 18,980.61
6600 · TRAVEL EXPENSES
6601 · Airline 952.02
6602 · Transportation 263.03
6603 · Food 1,356.00
Total 6600 · TRAVEL EXPENSES 2,571.05
7200 · UTILITIES
7210 · Telephone
7211 · Cell Phones 6,020.40
7212 · Local Phone 1,136.46
Total 7210 · Telephone 7,156.86
7220 · Water & Sewer 298.40
7240 · Electric 5,265.14
7250 · Trash/Box Crusher 2,490.16
Total 7200 · UTILITIES 15,210.56
7300 · REPAIRS & MAINTENANCE
7310 · Building Maintenance
7312 · Security 1,919.85
7313 · Lawn & Garden 54.99
Total 7310 · Building Maintenance 1,974.84
7320 · Building Repairs 600.46
7330 · Building Improvements 66.47
7340 · Equipment Repairs & Maint 556.76
Total 7300 · REPAIRS & MAINTENANCE 3,198.53
7400 · EQUIPMENT RENTAL
7401 · Dish Machine Rental 3,135.35
Total 7400 · EQUIPMENT RENTAL 3,135.35
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Club Nova Community, Inc.
Profit & Loss
July 2022 through June 2023
Jul '22 - Jun 23
8210 · POSTAGE
8211 · Stamps 1,599.15
8213 · PO Box Rental 212.00
Total 8210 · POSTAGE 1,811.15
8220 · PRINTING
8221 · Copiers
8221.2 · Copier Maintenance Base 1,740.00
8221.4 · Copier Maint Excess Color 1,352.80
Total 8221 · Copiers 3,092.80
8222 · Printer & Copier Paper 226.95
8223 · Printer Toner 586.98
Total 8220 · PRINTING 3,906.73
8230 · SUPPLIES
8231 · Office Supplies 2,374.72
8232 · Culinary Supplies 2,773.52
8233 · Cleaning & Janitorial Supplies/1,463.75
8236 · Special Progr Materials 105.66
8237 · Member Expenses 666.96
Total 8230 · SUPPLIES 7,384.61
8310 · FOOD & PROVISIONS
8311 · Meals Expense 9,165.92
8314 · Special Event Meal 364.06
Total 8310 · FOOD & PROVISIONS 9,529.98
8320 · VEHICLE & TRANSPORTATION
8321 · Vehicle Repairs & Maintenance 3,601.02
8322 · Vehicles Tags & Reg 196.78
8323 · Vehicle Gas 9,497.57
8324 · Milage Expenses 104.10
8325 · Parking Expense 12.30
Total 8320 · VEHICLE & TRANSPORTATION 13,411.77
8410 · OUTSOURCED BILLING SERVICE 8,771.09
8420 · ACCOUNTING & BOOKKEEPING
8421 · Annual Audit 31,975.00
8423 · HR/Payroll Processing 3,252.07
8424 · HR/401K Mgmt Fees 575.00
Total 8420 · ACCOUNTING & BOOKKEEPING 35,802.07
8440 · CONSULTING AND OTHER PROF. SVCS
8441 · Consulting 140.00
8449 · Other Professional Svcs 150.00
Total 8440 · CONSULTING AND OTHER PROF. SVCS 290.00
8450 · IT EXPENSES
8451 · IT - Support 13,237.02
8452 · IT - Hardware 3,976.70
8453 · IT - Software 14,594.39
8454 · Internet 1,919.91
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Club Nova Community, Inc.
Profit & Loss
July 2022 through June 2023
Jul '22 - Jun 23
8455 · Website 2,155.53
Total 8450 · IT EXPENSES 35,883.55
8460 · INSURANCE
8461 · Property Insurance 19,168.03
8462 · Vehicle Insurance 4,277.97
8463 · Gen & Prof Liability 2,315.75
8464 · Workers' Comp. Insurance 3,504.00
Total 8460 · INSURANCE 29,265.75
8510 · ACCREDITATION & CERTIFICATION
8511 · CARF Accreditation 539.67
8510 · ACCREDITATION & CERTIFICATION - Other 3,500.00
Total 8510 · ACCREDITATION & CERTIFICATION 4,039.67
8520 · DUES & MEMBERSHIP 1,888.25
8610 · CREDIT CARD FEES 1,261.90
8620 · OTHER FEES & CHARGES
8621 · Bank Fees 122.19
8623 · Licences and Permits 445.91
8624 · PayPal Fees 782.30
8629 · Reconciliation Discrepancies 0.00
8620 · OTHER FEES & CHARGES - Other 45.00
Total 8620 · OTHER FEES & CHARGES 1,395.40
8630 · TAXES
8631 · Property Tax 1,184.00
Total 8630 · TAXES 1,184.00
8650 · BAD DEBT EXPENSE 345.22
8660 · DEPRECIATION EXPENSE 2,783.30
8730 · Depreciation Exp Comp & Softw -7,300.29
Total Expense 703,812.41
Net Income -38,461.26
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Club Nova Community Inc
Operating Budget FY23-24
Income
Medicaid Reimbursement 154,950.00$
State Medicaid Reimbursement 95,000.00$
Non-UCR ACTT 68,000.00$
Orange County-contribution 18,750.00$
Orange County-Maintenance of Effort 95,000.00$
Chapel Hill Grant 27,600.00$
Carrboro Grant 15,000.00$
United Way 25,000.00$
Contributions/Donations 105,000.00$
Triangle Community Foundation 15,000.00$
Meals Sales 5,000.00$
Employee Retention Credit 75,000.00$
Value-based Payment - Alliance 31,000.00$
Total Income 730,300.00$
Expenses
Salaries & Wages 429,158.00$
Payroll Taxes 33,585.00$
Benefits 58,480.00$
Hiring, Training & Development 4,000.00$
Travel 14,604.00$
Utilities 23,862.00$
Repairs & Maintenance 1,500.00$
Equipment Rental 2,000.00$
Advertising 750.00$
Postage 2,000.00$
Printing 5,000.00$
Supplies 10,000.00$
Vehicle Maintenance 10,250.00$
Outsourced Billing Service 12,500.00$
Accounting & Bookkeeping 35,000.00$
Legal Counsel 1,000.00$
Consulting & Other Professional Service 10,000.00$
IT Expense 30,000.00$
Insurance 31,026.00$
Accreditation & Certification 5,000.00$
Dues & Memberships 3,000.00$
Credit Card Fees 1,000.00$
Other Fees & Charges 1,500.00$
Taxes 1,000.00$
Interest Expense 500.00$
Total Expenses 726,715.00$
Net Gain/(Loss)3,585.00$
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Garden Expenses
Garden Expenses 8/14/2023
Item description/ brand name/ where
purchased Note(strenghts,weaknesses,rating etc.)Price Quantity Total Spent
Raised beds
8’X8’X1’ L Shaped Raised Garden Bed
Kit(Durable Greenbed.com)raised bed kit 749.00$ 1 749.00$
4'x8'x1 Raised bed kit (Durable
Greenbed.com) Rectangle 565.00$ 1 565.00$
Total 1,314.00$
Equipment
Retractable Hose Reel 1/2.Dia x 100ft
Garden for garden area 114.99$ 1 114.99$
Shredded Mulch 2 cu.ft. 3.67$ 150 550.50$
Bed Liner 6 ft.x 50 ft 46.20$ 1 46.20$
Landscape Fabric Weed Barrier for
Weeds Block in Raised Garden Bed 2.3
oz.10.61$ 4 42.44$
SKIL Power Core 40 weed eater
2 piece 40 volt cordless power
equipment combo 199.00$ 1 199.00$
Wagan
one for gardern, one for program red,
and black 300.00$ 2 600.00$
washer and dryer stackable 2,200.00$ 1 2,200.00$
Raised Beds for balcony
48in.x24 in.x32 in wood raised garden
bed w/lockable wheels 129.99$ 10 1,299.90$
Greenhouse heater
waterproof Bio Green 240v Stainless
Steel Waterproof Heater 300.00$ 1 300.00$
Greenhouse light fixture grow kit
VIVOSUN GIY 4 x 2 ft. Smart Grow Kit
with AeroLight 200W, AeroZesh 4'' Air
Filtration Kit, 48'' x 24'' x 60''650.00$ 1 650.00$
greenhouse starter grow center
Diversified Woodcrafts Mobile Growing
Center - 48"W x 18"D (Diversified
Woodcrafts DIV-MGC-4818)1,600.00$ 1 1,600.00$
Mini Digital Temperature & Humidity
Meters 35.00$ 2 70.00$
Greenhouse Fan Floor Fans 140.00$ 1 140.00$
rain barrel with irrigation system,
covering orange 300.00$ 1 300.00$
Miscellaneous garden tool(Ergonomic) 400.00$ 1 400.00$
recycling bins 506.00$ 2 1,012.00$
Planters for herb(Balcony)
hanging, indoor, outdoor,
balcony(herbs) 300.00$ 20 6,000.00$
Total 15,525.03$
Seeds( 5th seasons Gardening Co.)
cabbage Deadon F1 Cabbage 3.49$ 5 17.45$
Carrot Scarlet Nantes Carrot Seed 3.49$ 5 17.45$
onion whetherfield Type Red Onion Set .25lbs 1.49$ 5 7.45$
sweet Potatoes 3.49$ 5 17.45$
Pumpkin 3.49$ 5 17.45$
Cauliflower Snowball Y 3.49$ 5 17.45$
Broccoli Belstar F1 3.49$ 5 17.45$
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
Garden Expenses
Spinach 3.49$ 5 17.45$
Kale Vates Kale Seeds 3.49$ 5 17.45$
Chives 3.49$ 5 17.45$
Mustard Carolina Broadleaf 3.49$ 5 17.45$
Collard Champion 3.49$ 5 17.45$
additional seeds( summer, winter)3.49$ 50 174.50$
Potatoes 3.49$ 5 17.45$
Total 391.35$
House plants
plant trolleys 250.00$ 1 250.00$
house plant 1,200.00$ 1 1,200.00$
expert on tarris design 5,000.00$ 1 5,000.00$
0
0
Total 6,450.00$
Outdoor Trellis 349.00$ 3 1047
Total 1,047.00$
Consultation/Education
Installation of Durable Greenbed 5,000.00$ 1 5,000.00$
Irrigation expert 2,500.00$ 1 2,500.00$
Consultation from North Carolina
Botanical Garden 5,000.00 5,000.00$
Total 12,500.00$
Total Expenses 37,227.38$
DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:December 12, 2023
Action Agenda
Item No.6-b
SUBJECT: Community Climate Action Grant (CCAG) – FY 2023-24 Project Selection for
General Applicants and Schools
DEPARTMENT: County Manager
ATTACHMENT(S):
1) CCAG 2023-24 Project Descriptions,
Scoring, and Comments for General
Applicants and Schools
2) CCAG Project Status Summary
Including Estimated GHG Reductions
INFORMATION CONTACT:
Amy Eckberg, (919) 245-2626
PURPOSE: To:
1) Receive the grant project funding recommendations from the Commission for the
Environment (CFE) and the Human Relations Commission (HRC) for the FY 2023-24
Orange County Community Climate Action Grant Program; and
2) Approve funding for the recommended Community Climate Action Grant projects for FY
2023-24 as outlined in the attached report.
BACKGROUND: As part of the FY 2019-20 budget, the Board of Orange County Commissioners
(BOCC) created the Orange County Climate Action Fund dedicated to accelerating climate
change mitigation actions in Orange County. This decision was motivated in part to help the
County meet the climate change mitigation goals set by the Board in recent years:
Reduce greenhouse gas emissions community-wide by 26 percent by 2025 (from 2005
levels).
Transition to a 100% renewable energy-based economy by 2050
Newly adopted Climate Action Plan (November 2023)
For the 2023-24 funding cycle, $564,085 in funding was budgeted to support climate action
projects that will benefit Orange County residents both socially and financially. Following the
direction of the Board of Orange County Commissioners (BOCC), the process for soliciting and
selecting projects to receive funding was conducted through a formal Community Climate Action
Grant (CCAG) program.
For this grant cycle, the BOCC reserved half of the total funding for this grant program
($282,042.50) to be awarded to projects submitted by either of Orange County's two public school
districts. The remaining half ($282,042.50) was to be made available to all other eligible general
applicants in this round.
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The Community Climate Action grant program received eleven (11) applications in this round from
a variety of general applicants representing non-profit and public organizations whose total
requests added up to $614,540. Two (2) projects totaling $557,959 were submitted from the
Chapel Hill Carrboro City Schools and Orange County Schools districts.
Grant applications were completed over the summer and reviewed and scored by the Commission
for the Environment (CFE) and the Human Relations Commission (HRC). In fall 2023, each of
these Commissions voted to forward their final scoring and comments to the BOCC.
The following is a rank-order summary table of the combined project scoring and
recommendations. More details on each project are available in Attachment 1:
General Applications:
Name Project Name Description Amount
Requested
Recommended
Funding level
Rank
Total
Score out
of 26
Points
Habitat for Humanity Supplemental
Weatherization
Habitat’s Home Preservation
program support. $55,000 $55,000 1 21
Urban Sustainability
Solutions
Growing More than
Rain Gardens
Create a Green Infrastructure
Workforce Development
Apprenticeship Program
$69,156 $69,156 2 21
Town of Chapel Hill LED Lighting Upgrades
LED Lighting Upgrade for
Hargraves Community Center
Basketball Court
$95,000 $0 3 20
Hillsborough United
Church of Christ Solar Panel Project Rooftop Solar Installation $10,000 $10,000 4 20
Binkley Baptist Church Let There Be (clean
energy) Light! Install 50 solar panels $49,046 $49,036 5 18
EMPOWERment Rooftop solar on
PEACH apartments Rooftop solar installation $134,562 $61,623 6 18
Club Nova Big Impact Small
Footprint
Support Installation of
garden, greenhouse, terrace. $37,227 $37,227 7 17
Eco‐Institute at
Sanctuary Farm
Community Garden
Cooperative
Expand Community Garden
Cooperative and create a
new Training Program
$50,800 $0 8 17
The Arts Center Haven for Outdoor
Eco‐Classroom
Solar Powered Shelter with
16 places to charge up,
explore, create, and learn.
$41,729 $0 9 17
St. Thomas More
Catholic Church EV Charging Station EV Charging Station
Installation $22,030 $0 10 16
Triangle ECycling The e is for Equity. Discount eBike with Voucher
Pilot Program $50,000.00 $0 11 13
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School Applications:
Name Project Description Amount
Requested
Recommended
Funding Level
Rank
Total
Score out
of 26
Points
Chapel Hill Carrboro
City Schools LED Lights LED Campus Lighting
Changeover $270,000 $94,014 1 17
Orange County
Schools Solar 54 Panel Solar Pedestal with
Battery Storage $287,959 $188,029 2 11
* All projects were placed in rank order by CFE and HRC voting.
Attachment 2 provides a status summary including estimates of GHG emissions avoided annually
from projects that have been approved by the Community Climate Action Grant program to date.
FINANCIAL IMPACT: The Community Climate Action Grant Tax funding of $564,085 in FY 2023-
24, intends to identify impactful projects and distribute these funds promptly to accelerate action
on the urgent issue of climate change and to help further stimulate the local economy.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
Social Justice and Racial Equity is the most heavily-weighted factor in scoring projects proposed
through this grant program, ensuring that the equitable distribution of funds and the repair of
environmental inequities are a central element of each funded project. Local investments in
energy efficiency and renewable energy in Orange County provides direct reduction of monthly
energy bills and supports jobs and investments in clean energy technologies.
GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures, incomes
and educational levels with respect to the development and enforcement of environmental
laws, regulations, policies, and decisions. Fair treatment means that no group of people
should bear a disproportionate share of the negative environmental consequences
resulting from industrial, governmental and commercial operations or policies.
Reducing energy usage from the electric grid improves air quality impacts. Improving local air
quality helps to protect the health of vulnerable populations in Orange County whose health is
disproportionately affected by ground-level ozone and other emissions.
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal
impacts are applicable to this item:
ENERGY EFFICIENCY AND WASTE REDUCTION
Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption;
3) increase the use of recycled and renewable resources; and 4) minimize waste stream
impacts on the environment.
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Investing in local climate change mitigation actions will conserve energy, reduce resource
consumption, and increase the use of renewable resources.
RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY
Assess and where possible mitigate adverse impacts created to the natural resources of
the site and adjoining area. Minimize production of greenhouse gases.
The Climate Action Fund will continue to support high-impact projects which will improve local air
quality and minimize the local production of greenhouse gases, reducing Orange County's
contribution to the adverse impacts of climate change on human and natural resources both inside
and outside of the County.
RECOMMENDATION(S): The Manager recommends that the Board:
1) Receive the grant project funding recommendations from the Human Relations
Commission and the Commission for the Environment for the FY 2023-24 Orange County
Community Climate Action Grant Program; and
2) Approve funding for the recommended Community Climate Action Grant projects for FY
2023-24.
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P.O. Box 8181 * Hillsborough, North Carolina 27278
Telephone: (919)245‐2625
Attachment 1
Date: December 12, 2023
To: Board of Orange County Commissioners
From: Amy Eckberg, Sustainability Programs Manager
RE: Orange County Community Climate Action Grant ‐ Project Descriptions, Scoring, and Comments for
General and School Applicants
For the 2023‐24 funding cycle of the Orange County Community Climate Action Grant program, $564,085 in
funding was budgeted to support climate action projects that benefit Orange County residents both socially and
financially. For this grant cycle, the Board of Orange County Commissioners reserved half of the total funding for
this grant program ($282,042.50) to be awarded to projects submitted by either of Orange County’s two public
school districts. The remaining half ($282,042.50) was to be made available to all other eligible “general”
applicants.
Based on feedback received from the Board, a concerted effort to publicize the grant opportunity was made this
year. A UNC‐Chapel Hill Eco Studio intern helped support our community engagement efforts through phone
calls, flyer distribution and “door to door” canvassing of local businesses, churches, and community groups. A
special info graphic announcing the grant was distributed via social media, Orange County TV screens, website,
and weekly happenings email. A targeted mass email went out to community groups, churches, nonprofits and
small businesses announcing the grant opportunity. As a result of all these outreach efforts, we received the
most grant applications ever received since the inception of the grant and many new applicants!
The Community Climate Action grant program received 11 “general” applications in this round from a variety of
nonprofit and public organizations whose total requests add up to almost $615,000. In addition, both school
districts submitted applications totaling almost $558,000.
Following the scoring and eligibility guidelines of the Board of Orange County Commissioners (BOCC), the
applications were reviewed and scored by the Commission for the Environment (CFE) and the Human Relations
Commission (HRC). The BOCC asked the Human Relations Commission to score the applications on the Social
Justice and Racial Equity criterion, as this pertains to their expertise and because the racial representation of the
CFE as a whole does not reflect the racial diversity of Orange County.
The following is a rank‐order summary table of the combined project scoring and recommendations. A full table
showing the scores for each project on each of the 7 scoring elements is included in the Appendix.
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General Applications:
Name Project Name Description Amount
Requested
Recommended
Funding level
Rank
Total
Score out
of 26
Points
Habitat for Humanity Supplemental
Weatherization
Habitat’s Home Preservation
program support. $55,000 $55,000 1 21
Urban Sustainability
Solutions
Growing More than
Rain Gardens
Create a Green Infrastructure
Workforce Development
Apprenticeship Program
$69,156 $69,156 2 21
Town of Chapel Hill LED Lighting Upgrades
LED Lighting Upgrade for
Hargraves Community Center
Basketball Court
$95,000 $0 3 20
Hillsborough United
Church of Christ Solar Panel Project Rooftop Solar Installation $10,000 $10,000 4 20
Binkley Baptist Church Let There Be (clean
energy) Light! Install 50 solar panels $49,046 $49,036 5 18
EMPOWERment Rooftop solar on
PEACH apartments Rooftop solar installation $134,562 $61,623 6 18
Club Nova Big Impact Small
Footprint
Support Installation of
garden, greenhouse, terrace. $37,227 $37,227 7 17
Eco‐Institute at
Sanctuary Farm
Community Garden
Cooperative
Expand Community Garden
Cooperative and create a
new Training Program
$50,800 $0 8 17
The Arts Center Haven for Outdoor
Eco‐Classroom
Solar Powered Shelter with
16 places to charge up,
explore, create, and learn.
$41,729 $0 9 17
St. Thomas More
Catholic Church EV Charging Station EV Charging Station
Installation $22,030 $0 10 16
Triangle ECycling The e is for Equity. Discount eBike with Voucher
Pilot Program $50,000.00 $0 11 13
School Applications:
Name Project Description Amount
Requested
Recommended
Funding Level
Rank
Total
Score out
of 26
Points
Chapel Hill Carrboro
City Schools LED Lights LED Campus Lighting
Changeover $270,000 $94,014 1 17
Orange County
Schools Solar 54 Panel Solar Pedestal with
Battery Storage $287,959 $188,029 2 11
Below is a set of expanded details for each proposed project, in rank order per HRC and CFE scoring. The quoted
text was pulled directly from various sections of the submitted applications. Also summarized below are the
comments from the HRC and the CFE, along with scores and funding recommendations.
#1 Ranked Project – Habitat for Humanity
Applicant (Collaborators): Habitat for Humanity
Funding Requested: $55,000
Recommended Funding Level: $55,000
Total Score (Out of 26 pts): 21
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Project Description: Habitat for Humanity of Orange County proposes to use $55,000 in Orange County Climate
Action Grant Funds to provide supplemental weatherization services on five homes being repaired through the
organization’s Home Preservation program in the coming year. Habitat’s Home Preservation program serves
Orange County residents who own their homes but are unable to afford necessary repairs due to low or fixed
incomes. Of this amount, $50,000 will go towards the direct cost of the weatherization projects, including
materials, subcontractor labor, and direct construction staff labor. The remaining $5,000 is a 10% overhead
charge for support staff and other costs to administer the program.
Project Benefits: Funds will increase the energy efficiency of homes through projects such as repair or
replacement of aging HVAC systems, repair or replacement of drafty windows, and the addition of insulation in
crawl spaces and attics. Of the repair applications that Habitat receives, about half are for these types of
weatherization projects. Increasing the energy efficiency of aging homes can immediately create savings for
Orange County homeowners while reducing the demand on the power grid or removing gas and oil furnaces.
Habitat considers this work to preserve the affordable housing stock that already exists in our County to be
essential and urgent. Once these properties are sold and often redeveloped, they will likely never be affordable
again.
Reviewer Comments:
We are pleased to continue supporting this community leader in their efforts to provide energy efficiency
services for low‐income residents in Orange County.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $733
#2 Ranked Project – Urban Sustainability Solutions
Applicant (Collaborators): Burts Bees Foundation, NC DEQ/EPA, Carrboro Stormwater/Public Works, Triangle
Community Foundation
Funding Requested: $69,156
Recommended Funding Level: $69,156
Total Score (Out of 26 pts): 21
Project Description: Urban Sustainability Solutions is requesting grant funding to create a Green Infrastructure
Workforce Development Apprenticeship Program for underserved youth and to fund 40% of the installation cost of Green
Infrastructure on single family residences that are in neighborhoods that the North Carolina Department of Environmental
Quality’s Environmental Justice Program has designated as underserved and low income.
Project Benefits: Students will obtain after‐school green‐jobs training by job shadowing with environmental contractors
who will be installing rain gardens, rain‐harvesting cisterns, riparian buffers, and other sustainable stormwater “best
management practices” (BMP’s) on underserved/low‐income properties suffering from flooding and erosion issues in
Orange County. The curriculum specifically targets students who have not performed at grade level in math and sciences.
Based on direct past experience this hands‐on curriculum leads to improved student performance in traditional STEM
curricula and improves environmental literacy and stewardship.
Reviewer Comments: We are pleased to support this project as it builds on work previously started in
neighboring Durham County. Additionally, we are excited to receive an application that is focused on nature‐
based climate solutions that engage young people in our community.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $191
#3 Ranked Project – Town of Chapel Hill
Applicant (Collaborators): The Hargraves Community Center
Funding Requested: $95,000
Recommended Funding Level: $0
Total Score (Out of 26 pts): 20
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Project Description: The requested funds will be used to purchase and install new LED light fixtures to replace
the existing, less efficient metal halide fixtures at the Hargraves Community Center outdoor basketball court.
Hargraves Community Center is located in Chapel Hill’s largest historically black neighborhood and is part of the
NC Civil Rights Trail. In addition to the emissions reductions, this retrofit would enhance safety, improve
neighborhood relations, and minimize maintenance and energy costs.
Project Benefits: This proposed upgrade would provide both better lighting and better quality of life. Carbon
emissions will be reduced through improved energy efficiency, and this new lighting system will significantly
reduce spill light and glare while also allowing the lights to be consistently turned off each night by 11 pm. This
has biodiversity benefits (especially for migrating birds in spring and fall) and would benefit neighbors by
reducing light spillage, glare, and noise after 11 pm.
Reviewer Comments: This initiative is supported, however funding was not recommended this year as there
were many community applicants that had not received funding from the CCAG program in the past. This
project’s benefits included lighting areas that are not currently lit and reduced energy consumption due to
timers which also reduced nighttime light pollution. We encourage Chapel Hill to continue to pursue this effort.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $956
#4 Ranked Project – Hillsborough United Church of Christ
Applicant (Collaborators): N/A
Funding Requested: $10,000
Recommended Funding Level: $10,000
Total Score (Out of 25 pts): 20
Project Description: The project is to add solar panels to provide green energy for our building. This project is
part of a long‐term vision to dramatically reduce our carbon footprint and to live out part of our calling and
mission to care for creation. As a smaller faith community, we have wanted to move toward solar but the costs
have made it prohibitive for a congregation of our size. With the passage of the Inflation Reduction Act and the
inclusion of faith communities for the federal rebate, it began to be a real possibility.
Project Benefits: This project indirectly benefits the wider community by reducing the use of fossil fuels that
contribute to global warming. The project over its lifetime will have the equivalent impact of planting 4,987
trees, creating nearly 160 new acres of forest land and will have the same impact of not driving fossil fueled cars
for 481,470 miles. These benefits directly help Hillsborough but also our world as we all move to do our part to
reduce the harmful impacts of climate change. We hope at the completion of this project we can share with
other congregations our success and that solar is a real possibility for them as well.
Reviewer Comments: We are pleased that this project utilized funding from additional sources beyond the
CCAG furthering their larger sustainability efforts and that there is intentional community focus on awareness of
renewable impacts. We are also happy to support an organization in the northern portion of Orange County.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $126
#5 Ranked Project – Binkley Baptist Church
Applicant (Collaborators): N/A
Funding Requested: $49,036
Recommended Funding Level: $49,036
Total Score (Out of 26 pts): 18
Project Description: With this grant we wish to install 46 solar panels (18.86 DC Net‐metered) with an annual
production of 23,905 kWh/year to reduce Binkley’s energy‐generated carbon emissions by more than 32,500
lbs/year. By doing so, Binkley will demonstrate its continuing commitment to do all we can as a
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multiracial/multiethnic congregation to care for the Earth and reduce the impacts of climate change which are
felt most acutely by poor and marginalized people.
Project Benefits: This project will directly benefit the multiracial/multiethnic congregation, the preschool, and
day care program for low‐income families, and the many community users of the church, such as AA,
Al anon groups and others. In total, approximately 500 people/week will benefit from the ‘clean energy’
generated by the added panels. In addition, our Earth Ministry team is active in all of the towns within Orange
County providing education and outreach for the community, our congregation and user groups about the
positives of solar energy for the climate, and other topics such as waste‐diversion, global climate change, and
environmental issues.
Reviewer Comments: We are excited to support a community organization that is also leveraging the Solarize
the Triangle program for additional cost savings. We love the community outreach portion of this application
and believe their engagement with the broader community has great potential to reach individuals outside of
the direct Binkley Baptist community to educate and inform the community about climate change, programs
such as Solarize the Triangle and promoting sustainable practices.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $122
#6 Ranked Project – EMPOWER‐ment
Applicant (Collaborators): SolarEquity
Funding Requested: $134,562
Recommended Funding Level: $61,623
Total Score (Out of 26 pts): 18
Project Description: The funds provided by Orange County's Community Climate Action Grant Program
will go directly towards installing rooftop solar on EmPOWERment's PEACH Apartments located in
Chapel Hill. The funds will cover 18.1% of operations, 100% of equipment, and 100% of personnel
costs.
Project Benefits: EmPOWERment Inc. (EI) is building an apartment building. As a partner, SolarEquity will install
rooftop solar on the PEACH Apartments, a rental complex for ten low‐income and very low‐income families.
Installing rooftop solar will mitigate carbon emissions while decreasing the target population’s energy burden.
Reviewer Comments: We are excited about this project and recognize that EMPOWERment is in the early stages
of construction with opportunity to seek additional funds through the next CCAG round of funding and/or other
outlets to support the remaining funding need. We feel strongly that the final outcome of this project should
emphasize any savings received going directly to the tenants of the PEACH apartments through reduced utility
expense.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $106
#7 Ranked Project – Club Nova
Applicant (Collaborators): Carrboro Farmers’ Market, NC Botanical Garden
Funding Requested: $37,227
Recommended Funding Level: $37,227
Total Score (Out of 26 pts): 17
Project Description: Club Nova will use funds for completing plans for our garden, greenhouse, and terrace to
grow our own vegetables and herbs; purchasing materials for these areas including accessible raised beds and
planters, purchasing an energy efficient stackable washer and dryer that utilizes less water and sanitizes
reusable items such as dish clothes, cloth napkins, and towels.
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Project Benefits: Club Nova works with individuals living with serious mental illness. We anticipate at least 100
members will directly benefit from our project. Our project includes minimizing the greenhouse gas emissions
and minimizing our carbon footprint through accelerating and expanding the following:
Plant based diet, food waste reduction plan, composting, growing our own vegetables and herbs, increasing
local purchasing, recycling, utilizing reusable products/items (i.e. cloth napkins and limiting one time use items),
and capturing and reusing rainwater. Our members will benefit from a healthier, sustainable diet and from being
part of a larger focus to make a significant, positive impact on climate change.
Reviewer Comments: We are pleased to support an organization that supports an underserved population
within our County. We also love that this population will have a voice in the voting and execution of this project.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $116
#8 Ranked Project – Eco‐Institute at Sanctuary Farm
Applicant (Collaborators): N/A
Funding Requested: $50,800
Recommended Funding Level: $0
Total Score (Out of 26 pts): 17
Project Description: Funds will be used to expand the existing Community Garden Cooperative and to create a
new Community Garden Training Program by providing scholarships for residents from low‐income households
and/or marginalized communities. Funds will also be used to hire Orange County Farmers and Gardeners as
guest teachers.
Project Benefits: Participants learn to grow organic food while engaging in intergenerational conversations
about climate resilience. Climate resilient gardening includes practices like increasing native plant diversity,
composting household food waste, improving soil health, growing heat tolerant vegetable crops, and using
stormwater management practices. Participants are invited to bring their household compost, which serves as
fertilizer for the garden. We share in the labor and share in the harvest. Participants go home with a basket full
of fresh, healthy garden produce each week. This reduces their dependence on the industrial food system.
Reviewer Comments: Recommended not funding due to limited public benefit and uncertainty due to
community being served. Suggest that the organization seek other philanthropic funding sources.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $not
estimated
#9 Ranked Project – The ArtsCenter
Applicant (Collaborators): N/A
Funding Requested: $41,729
Recommended Funding Level: $0
Total Score (Out of 26 pts): 17
Project Description: At our new home, we have an enclosed garden space that we will turn into an Outdoor Eco‐
Classroom. This outdoor learning center will educate patrons of all ages on our rooftop solar system as well as other eco‐
friendly projects they can incorporate into their lives from outdoor hydroponics to garden art created using recycled
materials. The learning center of this classroom will be Haven, a solar powered shelter in the sun with 16 places to charge
up, explore, create and learn. Haven is made by the NC based company, Spotlight Solar. The structure was designed in
Raleigh and is manufactured in Sanford, NC.
Project Benefits: This project will help us educate the community about our solar project made possible through
previous funding The ArtsCenter received last year through the Orange County Community Climate Action Grant
Program. This shelter will offer our community a solar workspace, a solar classroom and a solar charging station
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for up to 16 devices. By adding signage to Haven with QR codes that link to our website, we can share how both
Haven and our full rooftop solar system are positively impacting our community. By amplifying our commitment
to green design and initiatives, Haven will become the focal point of our Outdoor Eco‐Classroom. Our youth will
learn creative ways they can incorporate ecofriendly life choices into their day‐to‐day routines. Making our
commitment to the environment more visible, individuals and businesses alike will be inspired to adopt similar
initiatives, specifically solar.
Reviewer Comments: This project did not offer a significant amount of GHG reduction for the expenditure and
therefore we did not recommend funding. We would like to encourage the ArtsCenter to continue to apply for
funding for impactful projects that are highly visible to the community and that provide educational
opportunities.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime:
$1,354
#10 Ranked Project – St Thomas More Catholic Church
Applicant (Collaborators): N/A
Funding Requested: $22,030
Recommended Funding Level: $0
Total Score (Out of 26 pts): 16
Project Description: Installation of an EV charging Station in the church/parish center area that would be freely
accessible to visitors on campus. Equipment costs are for parts and equipment. Personnel costs are for
installation and project associated labor.
Project Benefits: The station will be located in the parking area of the building where most meetings and
activities happen making it accessible to any visitor on campus with an EV. EV chargers offset fossil fuels that
would be burned by internal combustion engines in fuel engine vehicles. The EV charger station would be tied to
the solar array to be installed on the building roof later this year, therefore offsetting electric grid electricity
generated by fossil fuel plants in NC.
Reviewer Comments: In the future, this grant would be more likely to receive recommendation for funding if
the project were expanded to offer benefits to those beyond the St. Thomas More community due to the nature
of the time it takes to complete a full charge.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $225
#11 Ranked Project – Triangle ECycling
Applicant (Collaborators): Bike Walk NC, Carolina Tarwheels, City of Raleigh, Chapel Hill Cycling, Bicycle Alliance
of Chapel Hill
Funding Requested: $50,000
Recommended Funding Level: $0
Total Score (Out of 26 pts): 13
Project Description: To purchase 25‐30 electronic bikes and sell them to Orange County residents at below market
prices. Half of the bikes will be sold to qualified low‐income residents using a discount voucher program to promote social
justice and racial equity. This pilot program will raise awareness of ebikes as a healthy, environmentally friendly way of
reducing car trips and commuting, including accessing public transportation for work and school. It will be the first step in
making Orange County a leader in the national ebike voucher movement.”
Project Benefits:
The people who purchase the ebikes will benefit most directly. Indirectly the community will benefit from
reduced GHG emissions. This is a small pilot program but OC residents will benefit from the increased use of
ebikes as they are proven to replace cars for short “around town” trips and provide a way to commute from
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home and work for public transportation riders. The positive impact on air quality and traffic congestion are benefits
that can be shared by all.
Reviewer Comments: Recommend not funding at this time. We support the idea and would love to see this
concept considered further in future grant cycles with additional information on the specific logistics of this
proposal further described.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $791
#1 Ranked School Project – Chapel Hill Carrboro City Schools
Applicant (Collaborators):
Funding Requested: $270,000
Recommended Funding Level: $94,014
Total Score (Out of 26 pts): 17
Project Description: Funds will be used to accelerate LED campus lighting changeovers on school district’s
campuses – specifically, to fund 50% or more of the cost to complete this work at Carrboro High School.
Project Benefits: To provide the latest lighting technology to reduce energy usage while providing superior
lighting for students, staff and campus visitors. Over 500 students and 100 staff will benefit each day. There is
an on‐going benefit of eliminating lighting maintenance which is very significant. The project accelerates and
expands the LED campus lighting project.
Reviewer Comments: These funds may be spent over the next 2 years and although we cannot fully fund either
project, we are in full support of these projects. The allocation of school funds is split 1/3 CHCCS and 2/3 OCS
due to the fact that OCS has not been able to apply for and receive funding over the past two grant cycles. Since
the creation of the Community Climate Action Grant, CHCCS has received $525,075 more than OCS.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $93
#2 Ranked School Project – Orange County Schools
Applicant (Collaborators):
Funding Requested: $287,959
Recommended Funding Level: $188,029
Total Score (Out of 26 pts): 11
Project Description: To add a second 54‐panel solar pedestal and battery bank storage which can generate
power for four EV chargers, stadium lights at Orange Middle School and irrigation pumps for athletic fields at
Orange High School while creating a battery bank of storage sufficient to sell energy back to Duke Energy.
Project Benefits: Solar power reduces operating expenses of the schools and provides opportunity for overall
budget cost reductions, while also generating revenue to offset utility expenses. Off the grid energy production
creates resiliency and opportunities for educating about solar power within the schools.
Reviewer Comments: These funds may be spent over the next 2 years and although we cannot fully fund either
project, we are in full support of these projects. The allocation of school funds is split 1/3 CHCCS and 2/3 OCS
due to the fact that OCS has not been able to apply for and receive funding over the past two grant cycles. Since
the creation of the Community Climate Action Grant, CHCCS has received $525,075 more than OCS.
Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $340
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Appendix: Full Scoring Table:
General Applications:
Name Project Funding
Requested
Social
Justice
Racial
Equity
GHG
Emissions
Reduced
Efficient
Use of
Funds
Capacity
of
Applicant
Local
Economic
Develop‐
ment
Amount
Duration of
Engage‐
ment
Time to
Complete
Total
Score out
of 26
Points
Final
Rank
Out of 6
points
Out of 4
points
Out of 4
points
Out of 3
points
Out of 3
points
Out of 3
points
Out of 3
points
Habitat for Humanity Supplemental
Weatherization $55,000.00 4 3 4 3 3 2 2 21 1
Urban Sustainability
Solutions
Growing More than
Rain Gardens $69,156.00 6 2 3 3 2 3 2 21 2
Town of Chapel Hill LED Lighting
Upgrades $95,000.00 4 3 4 3 2 2 2 20 3
Hillsborough United
Church of Christ Solar Panel Project $10,000.00 3 4 4 3 2 2 2 20 4
Binkley Baptist
Church
Let There Be (Clean
Energy) Light! $49,036.02 4 3 3 3 1 2 2 18 5
EMPOWERment Rooftop Solar on
PEACH Apartments $134,562.00 5 3 3 2 2 1 2 18 6
Club Nova Big Impact Small
Footprint $37,227.38 5 1 2 3 2 2 2 17 7
Eco‐Institute at
Sanctuary Farm
Community Garden
Cooperative $50,800.00 6 1 1 3 2 2 2 17 8
The Arts Center Haven for Outdoor
Eco‐Classroom $41,729.00 4 2 2 3 2 2 2 17 9
St. Thomas More
Catholic Church EV Charging Station $22,030.00 2 3 3 3 1 2 2 16 10
Triangle ECycling The e is for Equity $50,000.00 3 2 2 2 1 1 2 13 11
School Applications:
Chapel Hill Carrboro
City Schools LED Lights $270,000 3 3 3 3 1 2 2 17 1
Orange County
Schools Solar Panel $287,959 1 2 2 2 1 1 2 11 2
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Attachment 2 ‐ Community Climate Action Grant Project Status * 54 Panel bi‐facial solar pedestal and two EV chargers; ** Chapel Hill and East Chapel Hill High School and Morris Grove and Northside Elementary receiving solar (installation August 2024) Fiscal Year Project Organization Award Amount Estimated Annual GHG Reduction metric tons CO2e Project Status 19‐20 Solar for Schools* Orange County Schools$150,000 82In progress19‐20 Solar for Schools** Chapel Hill Carrboro City Schools $150,000 194In progress19‐20 Supplemental Weatherization Orange County$150,000 22 In progress19‐20 LED Light Campaign* Orange County$19,272 10.5 COMPLETED 20‐21 Tree Planting Program Town of Chapel Hill$40,000 533lbsPlanting trees now20‐21 Electric Vehicle Charging Station Town of Chapel Hill$18,500 6COMPLETED20‐21 Cedar Falls Park LED Light Conversion Town of Chapel Hill$128,057 9 COMPLETED20‐21 Cane Creek Reservoir 352.4 kW Solar OWASA$75,000 119 COMPLETED20‐21 Water heater replacements NAACP$122,100 26 In progress20‐21 Solar Panels on Affordable Habitat Homes Habitat for Humanity of Orange County $95,000 43 COMPLETED 21‐22 Low Income HVAC Replacement Rebuilding Together of the Triangle $113,000 34 In progress21‐22 Neighborhood Energy Resiliency ProjectNC Sustainable Energy Association $90,000 10 In progress21‐22 Food Waste Monitor Eno River Farmer’s Market$4,000 37COMPLETED21‐22 Food Waste Monitor Town of Carrboro$3,765 44 In progress21‐22 Bike Rack and EV Charging Station The ArtsCenter$17,000 6COMPLETED21‐22 203 Project Solar Array and Green RoofTown of Carrboro$40,567 See FY 22‐23In progress21‐22 Solar for Schools Chapel Hill Carrboro City Schools $250,00 See FY 19‐20In progress 22‐23 Habitat Rooftop Solar Habitat for Humanity$100,000 70In progress22‐23 Weatherization Rebuilding Together of the Triangle $25,00026 In progress22‐23 Food Waste Monitors Eno River Farmers’ Market$4,500 37 In progress22‐23 203 Solar Project Town of Carrboro$40,575 23In progress22‐23 Fleet Electrification Project Town of Chapel Hill$50,000 33 In progress22‐23 Solar Roof The ArtsCenter$55,000 28 COMPLETED22‐23 Emission Reductions Through HVAC Replacements Chapel Hill Carrboro City Schools $275,075 80 In progress 14DocuSign Envelope ID: A9B18E2F-7835-4086-B808-E21D1F44AE18
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