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HomeMy WebLinkAbout2024-194-E-AMS-Williams Scotsman-Lease for 2 Mobile Trailers at RENARevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this _11th__ day of _March____, 2024_ by and between ORANGE COUNTY (hereinafter referred to as “County”) and _Williams Scotsman Inc____ (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated _May 3, 2022____, (hereinafter the “Original Agreement”), for the provision of services for _the lease of two mobile trailers, one being a 40x24. Classroom and one 40x10 Mobile Office for the Rogers Road Community Center.; and WHEREAS the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1.In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of _June 30th, 2024_. 2.Exhibit ____ to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: 3.Article _5_, Section _a_ is amended to reflect a maximum payable not-to-exceed amount of _ $15,832.84__. 4.Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Caren Small_ County Manager DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 4/1/20244/2/2024 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Williams Scotsman Inc Vendor Contact Person: Caren Small Phone: 919-957-9955 Address: 905 Ellis Rd City Durham State: NC Zip: 27703 Department: AMS Amount: $15,832.84 Purpose: Lease for 2 Mobile Trailers at RENA Budget Code(s): 10240320-580000 Vendor #65441 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: May 3, 2022) (Most Recent Amendment ) Effective Date 03/11/2024 End Date 06/30/2024 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Steve Arndt Signature Authority - BOCC Express Delegation (Agenda Date: ) -Policy 9.4:Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception (# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this pro ject has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content . Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date: _________ DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 3/26/2024 4/2/2024 4/2/2024 4/2/2024 BRANCH: MD DURHAM NC 905 ELLIS ROAD DURHAM NC 27703-6020 (919)957-9955 849 INVOICE TOTAL $2,772.93 ORANGE COUNTYPOBOX8181HILLSBOROUGHNC 27278-8181FTTDTTTDDTFDATDTDTTAFDDDDDFTDATAFFFADFFAAFDTTAFFFFTATDTFAAFDDDADF Contract #Previous Customer #Bill to ID Customer PO Ordered By Rental Period Job Location 1001908413 205778 02200991 Alan Dorman 9196198859 3/11/2024 - 4/7/2024 ORANGE COUNTY 101 EDGAR ST CHAPEL HILL NC 27278 P L E A S E R E M I T W I T H P A Y M E N T Invoice #:9020412740 Due Date:4/10/2024 Customer:ORANGE COUNTY Customer #:10510824 WILLIAMS SCOTSMAN,INC.PO BOX 91975CHICAGOIL60693-1975 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 BRANCH: MD DURHAM NC 905 ELLIS ROAD DURHAM NC 27703-6020 (919)957-9955 1025 INVOICE TOTAL $1,476.75 ORANGE COUNTYPOBOX8181HILLSBOROUGHNC 27278-8181FTTDTTTDDTFDATDTDTTAFDDDDDFTDATAFFFADFFAAFDTTAFFFFTATDTFAAFDDDADF Contract #Previous Customer #Bill to ID Customer PO Ordered By Rental Period Job Location 1001908414 205778 02200991 Alan Dorman 9196198859 3/13/2024 - 4/9/2024 ORANGE COUNTY 101 EDGAR ST CHAPEL HILL NC 27278 P L E A S E R E M I T W I T H P A Y M E N T Invoice #:9020433286 Due Date:4/12/2024 Customer:ORANGE COUNTY Customer #:10510824 WILLIAMS SCOTSMAN,INC.PO BOX 91975CHICAGOIL60693-1975 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 Amendment Lease Renewal 5-5-2021 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: Orange County PO Box 8181 Hillsborough NC 27278 EQUIPMENT LOCATION: 101 Edgar St Chapel Hill NC 27278 Contract Number: 1001908413 Equipment Serial/Complex Number: CPX-13949 (TRC-28906 & TRC-28907) Value: $38,995.00 By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 6/6/2022 (“Lease Agreement”) as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 3/11/2024 through 6/30/2024 (the “Lease Renewal Term”). 2. The rental rate during the Lease Renewal Term shall be $1078.00 plus applicable taxes, which Lessee agrees to pay Lessor in advance as set forth in the Lease during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor’s prevailing rate at the time the Equipment is returned. 4. Steps - $150 (2 x $75); Security Pack - $165 (2 x $82.50); Ramp - $543.75 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Orange County LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 Asset Management Director Steve Arndt 3/26/2024 4/1/2024 Associate General Counsel Steve Taub Amendment Lease Renewal 5-5-2021 AMENDMENT TO LEASE AGREEMENT (LEASE TERM RENEWAL) LESSEE: Orange County PO Box 8181 Hillsborough NC 27278 EQUIPMENT LOCATION: 101 Edgar St Chapel Hill NC 27278 Contract Number: 1001908414 Equipment Serial/Complex Number: MDS-810460 Value: $17,886.00 By this Amendment, Williams Scotsman, Inc. and the Lessee (listed above) agree to modify the original lease agreement, dated 6/6/2022 (“Lease Agreement”) as set forth below. 1. The rental term for the equipment identified above, shall be renewed from 3/13/2024 through 6/30/2024 (the “Lease Renewal Term”). 2. The rental rate during the Lease Renewal Term shall be $504.00 plus applicable taxes, which Lessee agrees to pay Lessor in advance as set forth in the Lease during the Lease Renewal Term. 3. Knockdown and return freight shall be at Lessor’s prevailing rate at the time the Equipment is returned. 4. Security Pack - $82.50; Ramp - $543.75 5. All other Terms and Conditions of the original Lease Agreement shall remain the same and in full force and effect. ACCEPTED: LESSEE: Orange County LESSOR: WILLIAMS SCOTSMAN, INC. Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 Asset Management Director Steve Arndt 3/26/2024 Steve Taub Associate General Counsel 4/1/2024 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 3/25/2024 Lovitt &Touché A Marsh and McLennan Agency,LLC 8605 E.Raintree Drive,Suite 200 Scottsdale AZ 85260 Tami Lane 602-956-2250 602-956-2258 Tami.Lane@MarshMMA.com ACE American Insurance Company 22667 WILLSMOBIL Federal Insurance Company 20281WilliamsScotsman,Inc.and its Subsidiaries 4646 E.Van Buren Street,Suite 400 Phoenix AZ 85008 1130239404 A X 2,000,000 X 500,000 10,000 2,000,000 10,000,000 X X Y Y HDOG47342442 11/1/2023 11/1/2024 4,000,000 A $5,000,000 X X X Y Y ISAH10737849 11/1/2023 11/1/2024 X X $10,000,000 X YY $10,000,000 MULTIPLE POLICIES SEE BELOW A A X N Y WLRC5071598A (AOS) SCFC50716053 (WI) 11/1/2023 11/1/2023 11/1/2024 11/1/2024 1,000,000 1,000,000 1,000,000 B Motor Truck Cargo Legal Liability 06592841WUC 11/1/2023 11/1/2024 Limit:$250,000 Certificate Holder is an Additional Insured on a Primary and Non-Contributory basis as respects to General Liability including Ongoing/Completed Operations if required in a written contract and as respects to Auto Liability if required in a written contract subject to all policy terms,conditions,definitions,and exclusions. 30 Day Notice of Cancellation and Waiver of Subrogation applies as respects to General Liability,Auto Liability &Workers Compensation if required in a written contract,subject to all policy terms,conditions,definitions,and exclusions. **See page 2 for Umbrella/Excess Policy Information** See Attached... Orange County Nicole Faulls 300 West Tryon Street Hillsborough,NC 27278 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: WILLSMOBIL 1 1 Lovitt &Touché A Marsh and McLennan Agency,LLC Williams Scotsman,Inc.and its Subsidiaries 4646 E.Van Buren Street,Suite 400 Phoenix AZ 85008 25 CERTIFICATE OF LIABILITY INSURANCE Excess Liability:$5,000,000 xs of Primary GL/EL (Follows Form &Excess over General Liability &Employer's Liability) Insurer:Scottsdale Indemnity Company /NAIC #15580 Policy Number:XLI2000073 Eff Date:11/1/2023 Exp Date:11/1/2024 Excess Liability:$3,000,000 xs $5,000,000 (Follows Form &Excess over General Liability &Employer's Liability) Insurer:Allied World Assurance Co (U.S.)Inc./NAIC #19489 Policy Number:03140527 Eff Date:11/1/2023 Exp Date:11/1/2024 Excess Auto:$5,000,000 xs $5,000,000 (Follows Form &Excess over Auto Liability) Insurer:National Fire &Marine Insurance Co./NAIC #20079 Policy Number:42XSF30183209 Eff Date:11/1/2023 Exp Date:11/1/2024 Excess Auto:$5,000,000 xs $10,000,000 (Follows Form &Excess over Excess Auto Liability) Insurer:QBE Specialty Insurance Company /NAIC #11515 Policy Number:140001304 Eff Date:11/1/2023 Exp Date:11/1/2024 Participating Insurers: Endurance American Specialty Ins.Co.-Policy Number:ELD30002124903 -Limit of Liability:$2,500,000 -Participating Percentage:50% QBE Specialty Ins.Co.-Policy Number:140001304 -Limit of Liability:$2,500,000 -Participating Percentage:50% Re:Unit #(s)or WS Order #(s):Order #309461 &309462. Project #/P.O.#2200991 Lease Completion Date:5/18/2025. Orange County,its officers,agents and employees are to be designated,are included as additional insureds if required by written contract. DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 HDO G47332977 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 H10734083 11-01-2022 TO 11-01-2023 11-01-2022 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 WillScot Mobile Mini Holdings Corp. DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 WillScot Mobile Mini Holdings Corp. DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 WillScot Mobile Mini Holdings Corp. DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 WillScot Mobile Mini Holdings Corp. DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 WillScot Mobile Mini Holdings Corp. DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51 WillScot Mobile Mini Holdings Corp. DocuSign Envelope ID: 5226D540-2669-4380-880F-9D1308030B51