HomeMy WebLinkAboutAgenda - 09-07-2005-9aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 7, 2005
Action Agenda
Item No. ?-g_
SUBJECT: Bid Award: Southern Orange Senior Center
DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S):
Tabulation
INFORMATION CONTACT:
Pam Jones, (919) 245-2652
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a bid in the amount of $5,110,773 to Resolute Construction
Company, Chapel Hill, NC for the construction of the Southern Orange Senior Center.
BACKGROUND: The Southern Orange Senior Center (SOSC) has been under design for the
past year. In tandem with the Board appointed design committee, the center program was
established and the resulting floor plan and building design was presented to the County
Commissioners for approval on June 23, 2005. The project has also been granted the required
Special Use Permit Modification by the Town of Chapel Hill. The Zoning Compliance Permit
(ZCP) approval is imminent and is the last remaining regulatory element needed before the
project can begin construction.
Four contractors submitted bids on August 4, 2005. The attached tabulation will reflect that the
apparent low bidder for the project is Resolute Construction Company, Chapel Hill in the
amount of $5,570,300. Coincidentally, Resolute Construction, Inc. was also responsible for the
upfit of the current senior center on Elliot Road in Chapel Hill.
As the Board will recall, the project calls for the construction of a 25,000 square feet facility, with
a project budget of $4.9 million as approved by the Board in December 2004. $4.1 million of
the project was to be funded by County bonds and alternative financing, with grants from
various sources to fund the remainder Department on Aging staff remain optimistic that
additional funding will be obtained; however, the amount remains speculative. Further, through
the efforts of Commissioner Halkiotis, Senator Elizabeth Dole's office has accepted a grant
request to construct and furnish the commercial kitchen in the facility. The County has been
advised to expect final disposition of the grant request in September 2005. The kitchen is
essential to many of the programs planned for the senior center, including, but not limited to,
the daily nutrition program, frequent special events and perhaps the Meals-on-Wheels program.
Through a combination of accepted deduct alternates included in the bid and value engineered
elements agreed to by the County, the Architect and the Contractor, the cost of the bid has
been reduced to $5,110,771 All essential elements remain in the project and no cost reduction
element reduces the integrity of the program or operational aspects of the overall project.
It is important to note that there are several cost items beyond the bid amount that are
considered owner responsibilities and have been or will need to be paid by the County during
the course of the project, including, but not limited to such items as: design fees, materials
testing, furnishings, OWASA fees to connect facility to public water and sewer, data and
telephone system wiring, fees associated with regulatory process, etc. These owner
responsibility items total approximately $838,000. The combined total of the value engineered
bid that the Board is being asked to award ($5,110,773) and the owner responsibility costs that
will need to be paid in addition to the construction contract (approx. $883,000) is $5,993,773.
FINANCIAL IMPACT:
Funding for Senior Centers
Southern Orange Central/Northern
Center Orange Center Total
001 Voter Approved Bonds $2,000,000 $2,000,00 $4,000,000
BOCC Endorsed Alternative
Financing 0) $4,150,000 $ $4,150,000
Alternative Financing for
S orts lex Acquisition (2) $0 $6,000,00 $6,000,000
Total Funding for Senio
Centers $6,150,000 $8,000,00 $14,150,000
(') As included in the 2005-15 Manager's Recommended County Capital Investment
Plan
?2) Based on anticipated Board of County Commissioner approval on September 20,
2005
RECOMMENDATION(S): The Manager recommends that the Board:
• Award a bid to Resolute Construction Company for construction of the Southern Orange
Senior Center in an amount not to exceed $5,110,773; and
• Direct the budget staff to update the Debt Issuance Schedule to distribute available funding
between the two senior center projects and present the information as part of the September
13, 2005 work session regarding capital projects; and
• Authorize the Chair to sign a contract, subject to staff and attorney review.
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