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HomeMy WebLinkAbout2024-157-E-Emergency Svc-Town of Carrboro-Fire Services Protection AgreementDocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055March7March7 Formal bidding (estimated cost of contract) Construction or repair contracts $500,000 and above G.S. 143-129 Purchase of apparatus, supplies, materials, and equipment $90,000 and above G.S. 143-129 Informal bidding (actual cost of contract) Construction or repair contracts $30,000 to formal limit G.S. 143-131 Purchase of apparatus, supplies, materials, and equipment $30,000 to formal limit G.S. 143-131 Construction methods authorized for building projects Over $300,000 G.S. 143-128(a1) Separate Prime (estimated cost of project) Single Prime Dual Bidding Construction Management at Risk (G.S. 143-128.1) Design-Build and Design-Build Bridging (G.S. 143-128.1A; G.S. 143-128.1B) Public Private Partnership (P3) (G.S. 143-128.1C) Historically Underutilized Business (HUB) requirements Building construction or repair projects – Projects with state funding (verifiable 10% goal required)$100,000 or more G.S. 143-128.2(a) – Locally funded projects (formal HUB requirements)$300,000 or more G.S. 143-128.2(j) – Projects in informal bidding range (informal HUB requirements) $30,000 to $500,000*G.S. 143-131(b) *Note: Formal HUB requirements should be used for informally bid projects costing between $300,000 and $500,000 Limit on use of own forces (force account work) G.S. 143-135 Construction or repair projects (not to exceed) $500,000 (total project cost) or $200,000 (labor only cost) Bid bond or deposit Construction or repair contracts (at least 5% of bid amount) Formal bids ($500,000 and above) G.S.143-129(b) Purchase contracts Not required Performance/Payment bonds Construction or repair contracts (100% of contract amount) Each contract over $50,000 of G.S. 143-129(c); project costing over $300,000 G.S. 44A-26 Purchase contracts Not required General contractor’s license required $30,000 and above G.S. 87-1 Exemption Force account work (see above) Owner-builder affidavit required Force account work (see above) G.S. 87-14(a)(1) Use of licensed architect or engineer required Nonstructural work $300,000 and above G.S. 133-1.1(a) Structural repair, additions, or new construction $135,000 and above Repair work affecting life safety systems $100,000 and above Selection of architect, engineer, surveyor, construction manager at risk, or design-build contractor “Qualification-Based Selection” procedure (QBS) All contracts unless exempted G.S. 143-64.31 Exemption authorized Only projects where estimated G.S. 143-64.32 fee is less than $50,000 From A Legal Guide to Purchasing and Contracting for North Carolina Local Governments, 2nd ed., by Frayda S. Bluestein, © 2004 by the School of Government, The University of North Carolina at Chapel Hill. All rights reserved. Dollar Thresholds in North Carolina Public Contracting Statutes Dollar limits and statutory authority current as of November 1, 2015 Requirement Threshold Statute DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 © © © © © Carrboro 2 Carrboro I 40 JONES FERRYMAIN ESTES US 15 501OLD NC 86EUBANKS H A T C H NC 54 HOMESTEAD SMITH LEVELDAIRYLANDNEVILLERAY FR AN KLINMARTIN LUTHER KING JRP O P L A R O L D G R E E N S B O R O BOWDENROGERSO LD LY S TR A R O SEM AR YBO OTH HILLSBOROUGH DAMASCUS CHURCHOLD FAYETTEVILLEGREENSBOROPATHWAY COLUMBIAWEAVER DAIRY DAVIEMANNING J O M A C CULBRETH LUCY JAMESS O U T HSEAWELL SCHOOLT A L L Y H O UMSTEADCARL LEAKMT CARMEL CHURCHUNION GROVE CHURCHRIDGEOAKWOLFS C AM ER O N DIXIE PINEY MOUNTAINDRAGONFLYOLD SCHOOLWINSOME LISAS ES A ME KI NGST ONS E V E R IN ALBERT TALBRYNCHEEKIE BOYBIMREEVESHOLLY CREEKB RI G H T S MASON FARMCHURCH M C C A U LE Y N C 8 6 GARYB A Y B E R R YMERRITT MILLD O G W O O D A C R ES STROWD BROADARBORETUMPUREFO YWAVE WILSON MT BOLUS RIDGEW OODWATSONBPW CLUB MUNICIPALRA L E I GHELMCOUNCILT R A M O R E CURTISBERRYHILL JAYLAURELBGATESSIMPSONLA VINIA WESTBRITTON MARINMERRI TTF A I RF I E L DFOX COBBLESTONEHIGHGROVELINK MARIONS FORD LONEBROOKPHILS CREEKSILOCLARENCE SU N F O R EST FOXRIDGESALEML A K E M A N O R VILLA G E CA R OL I NA F ORE S T STATESIDE GLADEPRESTO N SPRINGROBIN SHADYLAWNCOLLUMS A B E R D E E NPARRISHMAXEBEN JUSTICE HOMEPLACEPALAFOXROBERT HUNTSTONEYBROOKJ E W E L LGIBBON AZALEALIZZIE H IB B A R DBARNESMITCHELLS H A N N O NTILLEYS FARMS T O N Y H I L L SYKESSTONEGATEL E G E N D S PARKSIDEWINNINGHAMSWANSEA COOLIDGE C A R L T O N N O R TH W O O D W A R DHOUNDBILLABONG A U TU M N O A S I S Z A P A T A P R I C E C R E E K LO N G V IE W ROCK HAVENHANNA M O N T E R E Y V A L L E YDREW WILLIAMSLAKE MAPLELY N N MOONRIDGE LONG MEADOWS BOLINWOODA L L E Y HACKNEY K I N G SURRYK I NE T I CTWISTED OAKWHIRLAWAY M IL A N COLE WESTMINSTER JOHNS WOODSHARWARDWARREN GENESTU LAINEB E E C H G R O V E GLYNMORGAN WOOD SAGE BOULDER BLUFFHARDEEGLEN RIDGE SABRE WORSHAMWOODLEAFV A N C E COKER PARTI N FARMTROUT L I LYLACOCKBROOKSTONESHAGBARK MAYW OOD UNIVERSITY LAKEDUBLIN HUNTINGTONABBEYS A R A T OGA TODDKEI THDOVEHO LM ANTIMOTHYZ IE G E R FAIR OAKSBYWATERDAIMLERLLOYD FARMJ VI LLAA D A I R WINDSOR LAKE HOGAN SALIX BOTANI CALC R E S T W O O D MCNEILMARTHAMEADOW RUNLONE PINE ALASKA HILLVIEW B R A C E M E A D O W TOTTENC R A B T R E E DIXIE G A R D E N SCHUL T Z N O R TH CRESTWOODUS 15 501OAKI 40MCCAULEYA U T U M N SOUTH ORANGE CARRBORO WHITE CROSS CANE CREEK ORANGE NEW HOPE NORTH CHATHAM CHAPEL HILL NORTH CHATHAM Map made by Orange Count IT/GIS Division <OC170i O:\gishome\gisproj\EServ\NChatham_SouthernTriangle.mxd>M Jones 5/2/2013 µ L E G E N D South Orange Fire Service District / New South Orange Fire Insurance District 1 inch = 4,150 feet ©Fire Stations 0 to 5 miles from Carrboro Station & Carrboro Station 2 5 to 6 miles from Carrboro Station & Carrboro Station 2 Parcel boundary Streets New South Orange Fire Insurance District DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 Revised 01/24 1 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Town of Carrboro Vendor Contact Person: Will Potter Phone: 919-918-7349 Address: 301 West Main Street City Carrboro State: NC Zip: 27510 Department: Emergency Services Amount: Purpose: Fire Services Protection Agreement Budget Code(s): Vendor # 595 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date 3/7/2024 End Date 3/7/2029 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: 3/7/2024); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: 3/7/2024) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(#Interlocal Agreement) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prio r to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have alread y begun or been completed. Description of the nature of the emergency condition that was addressed: To ensure the provision of public safety, services have continued, uninterrupted. Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 3/11/2024 3/8/2024 3/20/2024 3/18/2024 Revised 01/24 2 Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055 Should any of the above described coverages be cancelled before the expiration date thereof the issuing company will endeavor to mail 30 days written notice to the certificate holder named to the left, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. Companies affording Coverage Certificate of Insurance This Certificate is issued as a matter of information only and confers no rights upon the Certificate Holder. This Certificate does not amend, extend or alter the coverage afforded by the Policies below. Named Participant Town of Carrboro 301 W Main Street Carrboro, NC 27510 Type of Coverage Effective Date Limits of LiabilityExpiration Date Description Certificate holder is additional insured re: Fire Protection and Emergency Services Agreement Orange County, its officers, agents, employees 300 West Tryon St Hillsborough, NC 27484 07/01/202407/01/2023GENERAL LIABILITY Commercial General Liability Claims Made Occurrence Products-Comp/Operations Aggregate $5,000,000 Interlocal Risk Financing Fund of North Carolina Issue Date (MM/DD/YYYY) COVERAGES THIS IS TO CERTIFY THAT THE COVERAGE LISTED BELOW IS AFFORDED TO THE PARTICIPANT NAMED ABOVE FOR THE PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE COVERAGE DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH PROGRAM. Policy Number North Carolina Interlocal Risk Management Agency A = B = Co Ltr ý PL-P-93007-2023A ¨ý Personal & Adv. Injury $5,000,000 Each Occurrence $5,000,000 Fire Damage (Any one fire) Med. Expense (Any one person) N/A Deductible $1,000 $1,000,000 A AUTOMOBILE LIABILITY PL-P-93007-2023 07/01/2023 07/01/2024 Limit Deductible CSLAny Auto (Symbol 1)ý Hired Autos (Symbol 8)¨ Non-Owned Autos (Symbol 9)¨ Uninsured/Underinsured Motorists¨ $500 PROPERTY Limit Deductible Real & Personal Property¨ Auto Physical Damage (Symbol 7 & 8)¨ Municipal Equipment¨ Computer Equipment & Media¨ Portable Equipment¨ Fine Arts¨ Police Professional Liability Deductible Claims Made Occurrence¨¨ Public Officials Liability Deductible Claims Made Occurrence¨¨ Workers' CompensationB WC-P-265-2023 07/01/2023 07/01/2024 Limit $1,000,000 WC Statutory Limitý Each Accident $1,000,000 Disease - Policy Limit $1,000,000 Disease - Each Employee OTHER COVERAGE Limit Deductible ¨ ¨ Workers' Compensation and Employer's Liability ý Certificate Holder Cancellation Authorized Representative 03/18/2024 $5,000,000 Builder's Risk¨ Claims Made Occurrence DeductibleEmployment Practices Liability ¨¨ Limit(per occurrence/aggregate) Limit(each claim/aggregate) Limit(each claim/aggregate) DocuSign Envelope ID: E7E972BC-9AAE-4644-BD0F-25BC6FF8E055