HomeMy WebLinkAboutMInutes 02-06-2024 - Business Meeting 1
APPROVED 3119/24
MINUTES
ORANGE COUNTY
BOARD OF COMMISSIONERS
BUSINESS MEETING
February 6, 2024
7:00 p.m.
The Orange County Board of Commissioners met for a Business Meeting on Tuesday, February
6, 2024, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene
and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna
Richards
COUNTY COMMISSIONERS ABSENT: None.
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
appropriately below)
Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present.
1. Additions or Changes to the Agenda
Chair Bedford dispensed with reading the public charge.
2. Public Comments (Limited to One Hour)
a. Matters not on the Printed Agenda
Terri Buckner said in the information item from Orange County Planning staff, Chapel
Hill's zoning and stormwater regulations as urban, and the County's as rural. She said that
observation fails to recognize that the area under concern for WASMPBA extension is neither
urban nor rural. She said there are both farms and suburban neighborhoods and it is a transition
area without infrastructure and community services to support high density development. She
said building out that infrastructure will not fall to Chapel Hill alone and Orange County and
Carrboro will be forced to support that growth in one way or another. She said cost estimates to
the county cannot be done until there is a plan in place so why open the area to sewer without
the plan. She said bringing in water and sewer and opening the area to high density development
without a plan is the antithesis of sustainable development. She said it conflicts with the county's
own Climate Action Plan among other plans. She reminded the Board that the county has already
had to buy out three homes in Heritage Hills due to nuisance flooding, which arises from past
planning decisions that did not anticipate climate change by allowing construction in watersheds
and floodplains. She said that further destruction of currently functional watershed, which is less
than 10% impervious surface, will exacerbate the effects of the nuisance flooding events. She
said two homes in Heritage Hills have experienced flooding within the past 30 days, forecasting
the probability that more homes will need to be condemned down the line. She said a recent
report from a group of UNC researchers claims that new housing construction in flood prone areas
has contributed to increased risks across NC despite community and government efforts to
reduce flood damage. She said the report further claims that due to climate change and
development within watersheds and floodplains, the technical BMPs are not working. She said
Chapel Hill has stated that WASMPBA must be changed before they can put zoning in place,
OWASA said the zoning must be in place before they can accurately estimate the cost and design
of the new sewer lines, and Orange County staff claims that University Lake won't be affected,
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but residents are completely helpless to protect their homes and safety without the BOCC's
resistance.
Catherine Vaughan thanked the Commissioners for their responses to an email she sent
earlier in the week. She said she applauds the decision to have a crisis diversion facility in the
community and reflects humanity and pragmatism. She said she is concerned that her
neighborhood is being enclosed by development. She asked the Board to consider helping to
preserve the residential character of the Waterstone at Harmony community by minimizing
intrusion from development around the neighborhood. She said she would like for there to be
sufficient setback, a substantial wooded buffer so that lights will not come into residential windows
at night and would also like to see perimeter fencing.
b. Matters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda below.)
3. Announcements, Petitions and Comments by Board Members
Commissioner McKee petitioned the Board to instruct staff or the Broadband Task Force
to identify solutions that would extend broadband to the areas that have been identified and would
not otherwise receive service in Lumos's current plans.
Commissioner Hamilton said she attended the Central Pines Regional Council Open
House and board meeting. She said this council is an important regional governmental body that
encourages collaboration between participating counties and helps tax dollars go further. She
said Central Pines recently won a $3.9 million grant to study EV charging stations and help create
a national standard to enhance reliability. She said she also attended an Alliance Health board
meeting and encouraged residents to apply for vacancies on the board. Lastly, she said she
attended the Durham Technical Community College Board of Trustees meeting and update and
the Go Triangle Special Tax Board meeting.
Vice-Chair Greene said she attended the Orange County Democratic Party meeting at
Carol Woods last Sunday which recognized Chapel Hill Town Council Member Theodore Nollert's
efforts to organize the student vote for the fall election. She said she appreciates Commissioner
McKee's petition and joined him and Commissioner Portie-Ascott at the Caldwell Community
Center for another Lumos community presentation. She said on Saturday, she and Commissioner
Richards represented the Board at the Orange County Extension and Community Association,
which dates to the home demonstration groups of the early 20th century. She said the Association
is a group of women who used to do canning and quilting, and they now raise money and give
goods and services to nonprofits in the community. She shared that one member has been part
of the group for 65 years.
Commissioner Fowler petitioned staff to bring forward an Ordinance that would preclude
tobacco, vape, and hemp shops within 1000 feet of schools and parks. She said she would also
like the county to serve as a resource to municipalities so they may adopt similar ordinances,
which is vital for them to have any real impact. She said she has reached out to elected officials
in Hillsborough, Carrboro, and Chapel Hill with this request. She said County Attorney John
Roberts anticipated this issue and has been delineating a course of action. Further, she said this
topic has been discussed by Health Director Quintana Stewart and the Board of Health Equity
Committee, who agree it is worthwhile. She said surrounding counties and municipalities in Wake,
Alamance, Durham, and Chatham have already or are looking into adopting similar ordinances.
She shared some statistics regarding tobacco use and vaping, including that usage among NC
high school students has increased over 1000% since 2011 and that NC has the second highest
rate of youth vaping in the country. She shared that 4 local Orange County youth met with Senator
Tillis to discuss substance use prevention. She said there are things that will have to be addressed
by the state, but a county ordinance is something that can be done on a local level. Commissioner
3
Fowler also shared that she attended a DCHC MPO orientation, the Durham Tech Board of
Trustees meeting, and the Board of Health and its Equity subcommittee meeting.
Commissioner Richards said in addition to Black History Month, February is also "Love
Your Heart" month. She recognized the graduates of Phoenix Academy who held a graduation
on January 26t". She also attended the Burlington-Graham MPO meeting, Partnership for Young
Children meeting, and the ABC Board meeting. She encouraged residents to attend a
Comprehensive Land Use Plan input session.
Commissioner Portie-Ascott said she attended the opening reception for First Fridays at
the Eno Arts Mill. She said she was amazed by the number of people in attendance, especially
young people. She said there were two artists that she was very impressed with and shared
details of their work. She also mentioned that the Orange County Partnership to End
Homelessness completed the Point-In-Time Count on January 31st, which allows them to submit
data to HUD about people experiencing homelessness in Orange County. Finally, she said she
attended the JCPC meeting, and the number of school-based complaints has decreased by more
than 50% since May.
Chair Bedford said she represented the Board at the Eno River Association special
meeting where they were doing some strategic planning and getting input from members on ideas
to protect the Eno River. She said that every month there is a fifth Wednesday, there is a joint
meeting with Wake County's MPO and they are already beginning the work for the MTP 2055.
Chair Bedford said the Piedmont Food Processing Center Board met last Friday and it was a good
meeting. She said she also attended an informal meeting with Senator Meyer about plans for the
UNC coal plant should the railroad become available for another purpose in the future. Finally,
she said she attended the Behavioral Health Task Force meeting on Monday, and they are
working on trying to illustrate time saving and financial saving from the planned Crisis Diversion
Facility.
4. Proclamations/ Resolutions/Special Presentations
a. Presentation of Annual Comprehensive Financial Report for FYE 6/30/2023
The Board received the Annual Comprehensive Financial Report(ACFR)for the fiscal year ended
June 30, 2023.
BACKGROUND: The ACFR reports on all financial activity of the County for the fiscal year July
1, 2022 through June 30, 2023. Mauldin and Jenkins, LLC, a firm of Certified Public Accountants,
audited the financial statements. The financial statements and audit are required by Chapter 159-
34 of the North Carolina General Statutes. The County prepares an Annual Comprehensive
Financial Report (ACFR) that meets the standards set by the Government Finance Officers
Association (GFOA). The ACFR is submitted to the GFOA in order to be awarded the Certificate
of Achievement for Excellence in Financial Reporting. The financial report for the Orange County
Sportsplex, as required under the management contract, is included in the County's ACFR.
The County received an unmodified (clean) audit opinion on the financial statements received
from the audit. The financial audit results indicate compliance with County financial policies. The
Chief Financial Officer and representatives of Mauldin and Jenkins, LLC will cover highlights of
the Report and answer any questions.
Gary Donaldson, Chief Financial Officer, introduced Tim Lyons and Chad Jackson from
Mauldin and Jenkins, LLC. In general, he said that the county continues to have very strong
financial results.
4
Tim Lyons made the following presentation:
Slide #1
ORANGE COUNTY
NORTH CAROLINA
AT Presentation of Audit Results
June 30, 2023
Slide #2
>4+ Orange County,Narth Carolina
Agenda
Engagement Team
Overview of:
• AuditOpinlon
a FfnanclalTrends
• Compllance Report
Required Communlcatlons
Accounting Recommendations and Related Matters
Answer Questions
AudhW-s Dlsm-=A rr&AneiysJs(ADM Going Further,
June X 2023
5
Slide#3
>H—
1111
++ y + + ■ i Orange II North Carorirra
1\151Dl: � ifffff f 300+
E E - SINGLE AUDITS PERFORMED LAST
Fl�lylt� } f YEAR C90ERING OVER$5.3
MILLION OF FEDERAL MAWS
rONSISTENTLY RANKED AS A TOP
A6[DUNTING EIAY IN THE US. TEAM MEMBERS 6EDICATM
140+ T4SERVINGTHE 1 100+ year GOWERNMEEITAL INDUSTRY , +
- R - HOURS ANNUALLY
HISTORY PROVIDEDTO
OF QUALITY SERVICE `s •**'""�., r GOVERNMENTA,LELIENTS
e - [ILIRRENT 1LI1I!0M WAROEh
Serve Y e 700+ IV]%VLW tikl7,y = E f 5+ THE GF4A FERTIFICAYE 9F
GOVERIIAEENT[WITS EXCELLENCE
GOVERNMENTAL 6 14 All(
PARTNERS wlalot STATES OFRCES
Ennanement Team Leaders
Tim Lyon:,Engagement Partner I Brian Nicholson, ❑unity Review Partner I Chad Jackson,Sr_Asanclate
Au[fW's Dlscu.TNm 8 Arlosds M9A)
June X 2023
Slide #4
Orange County, North Carob+rra
Audit Opinion
Our Responsibility un der AuditingStandaI Generally Accepted in the United States of
America(GARS)
We cow dered the Imemal control sir—acre for the purpose of expressing our opinlon on Oran�i€anrnly.Narth Calntine'i
(the-Cau n*q basic firnanclal statemenTs.not for The purpose or pro4lding an 6P...on the efte:ZNeheS:of i"mal comrols.
our audit was performed In xcofdahoe with GA"L and sovernnre Hie duurgsrunGatds.
our objective is Ta Pro"reasonable—WI absolure—assurance that The basic finanoial sraiernenis are free of maierlal
misscawmern.
The basic financial stawmerim are The responslblllEy of The counWs management.
we did not audit the Manual sTatemenis of the Orange touncyABC Board.The nnaneal sTatemenis of the ABC Board were
audited by other auditors whose report was furnished w us,along vaihceriatnoTher regwredcommunieaclons.Ouropman
on theCaumy'sfinancial sraTemenTsIs based solelyon the report of The oTheraudlmrs who performed The audn of the ABC
Board.The financial stwemeaTsof the ABC Board were not audited In accordance wah Garennnre+rrAr oluuEg5Wndords.
Report on$asic Financial Statements
a Unmodified ftlean'yapinon on basic financial statements,
a Presented Fairly in accordance with accounting principles generOyacceptedin the United States ofAmerica.
Cour responsibiitydoes not extend begondfinancial intormationcontained in our report.
Au6W's 8lsausslDn&Anaysk ADM
June n 2023
6
Slide#5
y1f
Orange County, North Carnfrfra
Compliance Report and AuditScoges&Procedures
Government Auditing Standards("YeHow[Book") Report
The 9nanclaI report package comalns a report on our tests of the Cauntys Internal controls and compllance
With laws.regulatlons ex. The repo-r[Is not Intended to proYIde ar,Opin,00 Or,internal cwrols nor Is It
Intended to provide a Iegal determinatlon an the Countys compl lance wixh applicdblt laws and regulations.
This report and the procedures performed are required by Govemmera Amfting Smndords_
Compliance Reports
We were required to perform SingleAudit procedures on six tG)major programs[d Federal and 2 State of
North Carolina program$
We Issued a report on the Countys federal programs In accordance with the U nlform Guidance.That report
contal ned an unmodlfled opinlon on compliance.
We issued a report on the Countys state programs in accordance with the State of North Carolina Single
Audit Im plememation Act. That report contained an unmodified opinion on compliance.
AuAor's alscusskDn$Anefys�s to K
Jane X 2023
Slide #6
Orange Courtly, North CoNffrra
Financial Trends—Cornpositionof Fund Balance
Trends from 20n to 2023,
Fund Balance Categories-Genera I Fund 0 2022 Fund Balance:$32,31M
50,00,1Ma o 2023 Fund Balance.$80.41M
45,000,006
40,000.000 0 Increase to unassigned fund
balance of approximately
as,00o,000
$4.4 million—mostly related
30,000,006 to the decrease in assigned
25,000,aon lappropriated in subsequent
20,000,00o period).
15,000,000
10�00�a o Increase to restricted fund
In of approximately
', $1AM.
2021 2022 20-23 o Unassigned fund balance as
of June 30,2023,is 27,2%of
■Nonspendablc ■Restricted ■Committed ■.assigned ■unassigned General Fund-Debt Svc.
Fund expenditures.
Audh'dsr's blacusslnn S AMarys�s(A08A)
JAM&X 2023
Slide#7
Orange County, No:,M[oraiirw
Financial Trends=General Fund Revenue
Other 1.5%
Charges ror 9mbsq,5.2%
InNrgmmrnrnwe+.7_%
Saks rafs,
1614
Prop"Trmrss.
69.9%
2623 MIN [Nff
Prapagr Tmes 108.249.667 161,453.366 &796,201
soles Taffies d3.396.7B0 37,996 979 5,WAD1
Irtergoserttmental 1aRI115 20,673.198 0.210,00
Charges Tor serVees 14,P35,Tr2 13,75 Hg 2r9,913
Other 4.195.050 2,719.878 1.475.174
2M 2a0 2P4 256,498.078 12741.600
Autl,Ws Dkwu&&M 9 Aealysls(ADM
,lane 30.2023
Tim Lyons said the decrease in Intergovernmental revenue category can be attributed to
"COVID-funding" expiring.
Slide #8
Orange County, NorM[oratino
Financial Trends—General Fund Expenditures
2= 2022 Diff %age
Gomm unity Samos 14,595,312 13,206,403 1,389.909 6%
General gwomment 13003Z9 10,770.606 2,332,693 5%
Public safety 33,434,999 27,822,848 6,612.161 13%
Human SaNces 38,758538 39,736,328 (977,790) 15%
Education 97.969.758 94,916,033 3,063.725 39%
Suppalt serAces 11.805.338 12-461.128 (666.790) 5%
Debt smke ') 41,750,825 43,304,765 (1,563,940) 17%
251.419059 242-217.111 9,200,9% 100%
t Debt semce expenditures in[fudes apprarinwrefy S21-7 mifffan of prfn[fpoi and interest pt?ymenr5 an
s[tr4afielated debt for the Pica year rndrdjurte 30,2023, HNren the defence Rf rtr4Fe payments rs added
fR nRn ear SefYl[e, wal expenditures for educarion rota;approxlmRtefy S419,7 milllart Rr 4a%of wal
Genera)Fund+Aebt Service Fvnd expertdrtvres.
AUdW's Drsarss�m 9 Analysis(ANA)
LAM&X 2023
8
Slide#9
YTj_
Orange[aunty, NartH CnroUM
Financial Trends-Proprietary-Funds
Solid Waste Enterprise Fund
Change
Operating reAmues $ 11,001,798 S 11,337,901 $ (336,103)
Operating expenses 9.430,416 10,019,577 (589,161)
Operating income 1.571.382 1.318.324 253,058
Unrestdcted net position 9,696,271 7,645,33E 2,050,935
Operating cash low 1.277.803 4,206,250 (2,931,447)
Overall cash low �W2.538) 2,166.292 (2,871.929)
$"nsMex Enterprise Fund
2023 2022 Change
Operating revenue% S. 4.769,551 S 3,835,429 3 933,922
Operating expenses 4.117,559 3,897,155 220,404
Operating income 651,792 (61,7213) 713,518
Unresldcled net pwillon 647,735 344.385 3WI351
Operaling cash low 1.116.328 977,972 138.354
Inlerfund lransfers - 790,000 VW.000)
Overall Cash Irnv 374,180 1,160,7e8 (788,579)
Au Uw's dHscuS6m&An06s(AD$A) Going Further.
June 3a 2023
Slide #10
Orange County, Nornh Carolina
Required Communications
Significant Accounting Policies
Management is responsible for the selection and use efappropriate accounting policies.
The significant accoundng pollcles used by the County are descrlbed In Note 1 to the baslc Ilnarxlal statements.
Dud rig the current year,the County implemented Governmentail Aocourting5tandards Boa rd�G B)Statement
Na-9b.S%rhsc pLran-Based i4 rmatrwr TrKJw"gyArrovemeras-
The pollcles used by the County are In accordance&Ith generally accepted accoundng principles.
In corksldering the quslltative aspects of Its polldes,the County Is rwt Involved In arvy conuaverslal or emerging
Issues for which guldance Is not avallable.
• Management judgmentlAtcounting Estimates
Accounring estimates are an nxegrai part otxne rinanoai statements prepared ay management and are cased on
managements knowlegge and expenence abo-ut past and current events and assumptions about Future events.
The County uses various estimates as part of its financial reporting process-including actuarial assumptions.
Aunfao,r's Nwuss�m&Analysts(AD&A)
June 30.2023
9
Slide#11
Orange County, Narfh CAru(fiT{7
Required CommunicationsfContinuedl
• Relationship with Management
we recelved full cooperation from the Coungs rnanagemenc and staff.
There were m disagreements wlih managemen(on accounting Issues or Anarxlal reportln maaers.
Management Representation
we requested,and re€elved.wrltcen representatlons from management relacing to the accuracy of Informaclon
Included In the llnanclal scacemencs and the completeness and accuracy of varlous Informailun requested by us.
Consultation with Other Accountants
To the bestof our knowledge,management has not consulted with,orobtained opinions from,other independent
accountants during the year,nor did we face any issues requiring outside consultation.
• Significant Issues Discussed with Management
There were no significant issues discussed with management related to business oonditions,plans,or strategies
that may have affected the risk of material misstatement of the financial statements.
Arn&W'.s AnaiysJ&(A.DBA)
Jane 3Q 2023
Slide #12
Orange Cawrrty, North Cara(+rra
Required Communications(Continued)
• Audit Adjustments
several adjustments were required during the conduct of the audlt;these adjustments have been provided to
management and they have provided us with representations that the adjustments have been pasted to the
Counys general ledger.
we did not have any passed audit adjustments,
Financial Statement Disclosures
The footnote disclosures to the financial statements are also an integral part of the financial statements and the
process used by management to accumulate the information included in the disclosures was the same process
used In a€cbmbia(Ing the statements. The overall neucrallty. consistency, and clarity of the disclosures was
considered as par(of our dual(.
Information in Documents Containing Audited Financial Statements
Our responsibility for other information in documents containing the Counys basic financial statements and our
report thereon does not extend beyond the information identified in our report. If you intend to publish or
otherwise reproduce the financial statements and make reference to our firm,we must be provided with printers'
proof for our review and approval before printing. Tau must also provide us with a copy of the final reproduced
material for our approval before it is distributed.
• Auditor Independence
In accordance with AICPA professional standards,M&J is independent with regard to the County,its component
unit,and its respective financial reporting processes.
And,YVor''s tNscuss�m&Anefys�s rAM)
Jane n 2023
10
Slide#13
Orange Coufrty, North Caraifr'fra
Audit Findinrf
• 2023-DUI Reporting of Ern piayee Costs to NCDHHS
In our testing of employee costs charged to the Medicaid and SNAP prograims,we noted four 141 total instances
tthrcee t3)out of forty�40)for Medicaid and one(1)out of forty(40)For SNAP]where the employee's day sheet
twheretime is tracked by servicecode in 6-minute increments)included more time than the employeesapproved
timesheet for the week.
No questioned casts noted.
Management Points(Recommendations)
Capitalization Thresholds for Right-to•Vse Assets
- over the last two(4 fiscal perlods,the County was required to Implement the provlslons of two 12)Hero accounting
standards 1GASB statement No.97.teoSeS and Casa statement No.96,5065crpdon-basedJx40MOt10r1 Techrlaggy
Arrorlgemenrs) that have slgnlflcondy changed the way local governments account for leasing acdvliles and
Information technology ffl contracts. These new standards have created a new class of asset that Is recorded In
the Countys statement of net poslilon known as a'rlghrto-use"asset. similar to capltal assets,these rlghrto-use
assets are capltallxed and amortlnd aver the Ilfe of the underlying agreementl&]or underlying asset`&usefui life
lwhlchever Is shortel. We recommend the Coumy adapt a capltallzadon threshold far recording rlghrto-use assets
In the same way that the County has a caplullzadon threshold for recording tangible capltal assets. Establishing a
threshold will make It easlef for the County to more effioendy evaluate agreements that could give rise to the
recording of right-to-use assets and ellminate what could be tlme spent on Items that are Imrnmerlal ro the coumys
fmnclal statements.
Aurdbr'3 Nswssko it AnatySfS fAD
June 30,2023
Slide #14
Orange County, North Carafinn
Management Polnts(Recommendations)
County Reimbursement for Sales Taxes Paid
During our testng of the amounts recelved by the county from the North Carollne Department of Revenue
tNCDoft]during the f]scal year ended]une 30..Zu23�we noted the county did not re€elve a relenbursement of sales
taxes p revlou&ly palo. Based an ou r dlscu&slon with management of the county,the NCDOR submittal Is normally a
part of year-end processing that has been delayed such that the County has not eecelved tnew funds from NCDOR
yet. Management Is In the process of pfeparing the applIcatlon for relmbursement that is requlred to be sent to
NCDOR before the funds are released. Addldonally,we have noted that management has implemented addlilortal
Internal controls to ensure ihls Is not overlooked during the annual closeout process in future rascal years.
Accounting for Special Revenue Funds
During our review of the Countys financial statements,we noted the DSS Payee Fund did not have any revenue or
expenditure activity for the fiscal year under audit. Based on our review of the general ledger activity,it appears the
County is still accouming for this Fund as if it was still a custodial fund of the County where all amounts are received
as cash and offset with a corresponding liability. With the change in accounting standard that was brought about by
GASB Statement No.94,RdudaryActitdties,this fund was reclassified to a special revenue Fund in previous years and
should be reflecting the inflows it receives during the fiscal year as revenues and conversely,the outflows as
expenditures. Due to the fact that the activity for the fiscal year ended June 30,2021 was not material,an audit
adjustment to reclassify the activity was not required. However,we recommend County staff implement additional
internal controls or additional annual closeout procedures to the ensure the amounts are properly recorded in
accordance with generally accepted accounting principles(GAAP).
Au&W'S Dkscussthm 9 Antifysfs WU)
JWna 3a 2023
11
Slide#15
Orange County, North Caro(rrra
New Accounting Pronouncements
Nev1r6ASB Pronouncements for Future Years
Statement No.101,[atrperrsated A6senres was issued in June 2022 and is effective for fiscal years beginning after
December 15.2023,which means the Countys Fiscal year ended June 30.2025-
Current f Pandlrig Ma]ar GASB Projects
Re-Ekarn11natl0n Of the FYeanCkal RepnrttrkS PAO"L GA58 has added this prcje€t to as technical agenda to make
rmpro,rements to the existing Flnaw al repor ang mauet(established vla GASB Issued statement No.34). Improvements are
meant to enhance the effecweness of the model In providing information For uecwon-making and assessing a governmenrs
accouncatrity.
• Rrwsnur and Expatir RooWitien Is another long-term project where the GaSS is working to develop a camprehenslve
appllcauan wbo-M for recognroan of reveries and expenses from n wexchange,exchange,and exchange-like trartsacdons.
• Ggirtg Corwin Unue"minpos and svvwv rinmmiai Strgw IS major project Where the goal Is to address issve5 related to
drsdosrrres regarding going concern uncertainties and severe financial stress.Thistechrical topic is being examined by theG.ASB
dwty a wide diversity in practice regarding retired presentation on the fate of the financial statements.disdosures,et€.
tlimieitwri Itriated to CapitalAaflrts Is a project the GASS,added to its agenda this year as a result of the new class of assets
;'r�ho-to use'assets)rrom the flew standards(LASS 87.911 and 96). The exposure draft Proposes hew guidance regarding the
dadky-fe of certain Items related to capital assets.
Auclkw's N&W mtm$Analysis(A 9A)
Jana X 2023
Slide #16
>4f
Orange Cown(y, Nor#h CPrGIPITO
Govt.C lie rnts-Free 0uarterly Continuing Education
Since March of 2009 - For Over 1Z Years H
: Mauldin&jeokim provide-Free mmrterfuoontintin cdwation for all of our governmental clients. Topics are tailored W be
oFinterest to governmental entities. In an effort to accommodate cur entire governmental client base,we offer the sessions
several times per quarter at a variety of client prc4ided locations resddng in greater newnrlong and knowledge sharing
amvmg our gaveromental dents.Wa normally see approximately 180 people per quarter. Examples of subjects addressed in
the past few quarters include:
Accoundng for Deb[Issuar6ces GASBPrajecrs&Updates(ongoing&several sesslons
• Achieving Excel leneein Financial Reporting Human Capital Management
BesiBudgednS I' cdces,Pollcles and Processes Graw 4ccou nil ng ProcessesanACorivols
• Budget Preparation Internal Controls Over Accounts Payable Payml I and
ACFR Preparadorh(im(2]day hands-on course] CashDlsbursemerxs
• Capital Asset Aecounting Processes and Controls Internal Controls Over Receivables&the Revenue Cycle
Col laterallzatlanofDeposlisandInvestments IRS issues.PrlmarlyPayrollManers
• ComponemUnits Legal Considerationsfor Debt lssuancesiLDisclosures
Cydersecurlry Rlskhlartagement Pollclesdnd ProceduresManuals
• Evaluating FinancialandNon-Financial Health ofaGovt. Segregation of Duties
FlnandalFteportCard-Where Does You rGoyuSwod? 5ingleAudlts for Audkees
• Financial Reporti ng Model I mprovements. Special Purpose Local Option Sales Tax SPLt7ST)
GA59 Nos.74&75.OPEBSwndofds AccounilriS Depordng&Compllance
• GASB No.77,Tax Abatement Disclosures Uniform Grant Reporting Requirements and the New
GA5B No,84.FlduclaryAaMiles 51ngleAudlt
AucgW's DWUssko 8 Analysis(ADBAJ
Jana 3a 2023
12
Slide#17
Orange county, North Carof+rra
Governmental Advisory Services
Core Offerings
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Jena n 2023
Slide #18
Questions & Comments
ORANGE COUNTY
NORTH CAROLINA
AT Thank You for the Opportunity to Serve
13
Commissioner Portie-Ascott asked what the consequence is for the audit finding.
Tim Lyons said NCDHHS may come to investigate the issue further, but as far as the audit
is concerned, it does not rise to the level of a material weakness and would just continue to be a
single audit finding if remained unchanged in the future.
Commissioner Fowler asked if money given to Sportsplex is being paid back to the county.
Bonnie Hammersley said yes and indicated that will be reflected in the current budget
year.
Commissioner Hamilton asked about the unrestricted net position in the Solid Waste
enterprise fund.
Tim Lyons said in enterprise funds there are assets, liabilities, and net positions. He said
the net positions are what is leftover. In proprietary funds there are multiple classes of net position,
and the one that is not shown there is net investment and capital assets, which is what is left over
after deducting liabilities from assets, but some of what's left is tied up in capital assets and is not
available for spending. He said unrestricted net position is what is left after considering those
types of costs, so essentially current assets available to be spent on the operation.
Commissioner Hamilton said that is helpful to point out because there looks to be a
negative cash flow in 2023, but in fact there is a higher unrestricted net position meaning there is
capacity to deal with those changes and flows.
Tim Lyons explained that the negative cashflow has to do with change in pension and
OPEB liabilities.
Chair Bedford asked about the $5,000 capitalization limit. She said it seems like a small
dollar amount.
Tim Lyons said in a county Orange County's size, $5,000 does seem low for a tangible
asset. He said it would be okay to leave it at that level, for tangible assets, but would recommend
the threshold for leases and SBITAs to be higher because otherwise immaterial leases and
SBITAs will have to be tracked and that is not helpful or useful information in the financial
statements.
Chair Bedford thanked the auditors and the Finance Department for their work.
5. Public Hearings
None.
6. Regular Agenda
a. Approval of a Professional Services Contract with Thomas & Hutton Engineering to
Provide Civil Design Services for a Greene Tract Master Plan and Approval of Budget
Amendment#5-A
The Board received a historical perspective on activities related to the development of the Greene
Tract; discussed and considered approving a new design services proposal to create a
development Master Plan for the Greene Tract; and considered approving Budget Amendment
#5-A to provide for the total cost of the project.
BACKGROUND: The Greene Tract is located east of the Rogers Road community within the
Town of Chapel Hill's extra-territorial jurisdiction (ETJ). Of the 164-acre parcel, 104 acres is jointly
owned by Orange County/Chapel Hill/Carrboro and 60 acres is owned by Orange County
(Headwaters Preserve). Over the last 20+ years, the three jurisdictions have invested significant
resources to identify and support the goals for the Greene Tract as a resource for the Rogers
Road community and the residents of the two towns and Orange County, all of which can be
found on the County's dedicated Greene Tract project page and dynamic StoryMap, but featuring
the following:
14
- In 2006, the Town of Chapel Hill initiated and led a Rogers Road Small Area Plan Task
Force with the Greene Tract partners, resulting in a final report in March 2009;
- In 2012, the Historic Rogers Road Neighborhood Task Force led its own small area
planning efforts, resulting in a final report in September 2013;
- In July 2015, the Jackson Center co-led the Mapping Our Community's Future Report with
the Historic Rogers Road Community, which was completed in May 2016;
In June 2016, Orange County purchased 60 acres for preservation from the Solid Waste
Enterprise Fund ("Headwaters Preserve");
At the 2016 Assembly of Governments (AOG) Meeting, a suggestion was raised to ask
the elected officials of the three jurisdictions to participate in discussions on the Greene
Tract;
- In 2017, staff examined a potential reconfiguration of the jointly-owned tract and the
County-owned tract for the purposes of environmental preservation, potential affordable
housing development, and a possible school site;
- Between 2018 and 2019, the three jurisdictions considered multiple iterations of a joint
resolution for the development of the Greene Tract and accompanying Conceptual Plan;
- Between 2019 and 2020, the three jurisdictions discussed and approved the Greene Tract
Resolution for a Path Forward and Interlocal Agreement, identifying land use acreages for
the Greene Tract, initiating staff to seek professional services to conduct an environmental
assessment, and initiating the drafting of an Interlocal Agreement between the three
jurisdictions to provide a decision-making process for the three jurisdictions moving
forward;
- In April 2020, Orange County contracted with SynTerra to complete the Greene Tract
Environmental Assessment, to be delivered in July 2020;
- In 2021, the Interlocal Agreement (ILA) between Orange County and the Towns of
Carrboro and Chapel Hill Regarding the Current and Future Use of the Jointly Owned
Greene Tract was executed by all three parties. Among other commitments, it directed
staff from all three jurisdictions to work in good faith to "develop a work plan that includes,
among other things, a decision point timeline regarding development"of the Greene Tract;
In November 2021, the three local governments adopted a resolution approving a
conceptual plan, which identified land uses and acreages to be used as schematic for
future planning purposes, including the development of a Master Plan. The 45 acres with
frontage on Purefoy Drive and Lizzie Lane were identified for "Development" and the 16
acres with frontage on Merin Road were identified as "Public School and Recreational
Site"; and
At its November 14, 2023 meeting, the Orange County Board of County Commissioners
approved a contract for Gensler and VHB to provide community engagement services to
support and realize the Greene Tract Master Plan, with the understanding that a second
firm would partner with these consultants and the Greene Tract owners to provide the civil
design services for this project.
In January 2023, a staff work group operating at the direction of the ILA identified the need to
separate the master planning needs for the Greene Tract into professional design services and
community engagement services, allowing trained professionals to focus on the respective
deliverables and allowing the planning staffs to coordinate their efforts. This would allow the
community engagement efforts to focus on a shared vision and mission for the design
professionals to utilize in the delivery of a master plan that recommends development footprints,
designs, and intensities for this acreage, as directed by the 2021 Greene Tract ILA.
15
Request For Qualifications (RFQ) Process of Evaluation
In July 2023, Orange County issued a RFQ to identify a qualified consultant to provide Design
Services for the Greene Tract Master Plan on behalf of Orange County and the two Towns.
Six Statements of Qualifications were received and evaluated by the proposal review committee
composed of Orange County, Town of Chapel Hill, and Town of Carrboro Planning staff. The
committee evaluation was based on the following criteria:
1. Past performance of the lead consulting firm on similar planning projects of similar size
and scope
2. Adequate and experienced staff and proposed team for the project
3. Current workload and firm capacity
4. Strategy for providing required services
5. Understanding of the area where the project is located and scope of services.
Based on the evaluation process, the review committee requested proposals from and
interviewed two of the firms, and unanimously recommends Thomas & Hutton Engineering Co.
(T&H), for contract award. T&H is a respected and established multidisciplinary firm in the
southeast, with 15 locations in Georgia, South Carolina, Tennessee, and North Carolina, including
the office in Research Triangle Park that houses the primary staff for this project. T&H merged
with Coulter Jewell Thomas in 2022, bringing all principal staff featured in the proposal to T&H.
The principal management staff for this project has done work in Orange County, the Town of
Chapel Hill, and the Town of Carrboro, including the 2009 Rogers Road Small Area Plan for the
Town of Chapel Hill, designing the Homestead Road Residential Community, and leading the
engineering and design for the Morgan Creek Greenway Master Plan and Implementation Plans.
Summary of Project Scope and Approach
Orange County Planning staff negotiated the scope of services and budget with T&H, as reflected
in the Letter Agreement of Services (Attachment 1). The T&H proposal is intended to assist
Orange County, the Town of Carrboro, and the Town of Chapel Hill with civil design services to
create a Greene Tract Master Plan. The intention of both the Greene Tract owners and T&H is to
deliver a conceptual plan that can be utilized to define and directly inform a site plan for entitlement
with the Town of Chapel Hill to develop the Greene Tract consistent with the terms established
by the 2021 Interlocal Agreement including commitments to Public Engagement, Affordable and
Mixed Income Housing and other uses, a School Site with Public Recreation, Connectivity, and a
Development Agreement; and the 2021 Resolution that affirmed land use needs and goals to
promote mixed-income housing opportunities; preserve environmental features; protect historical
and cultural resources; promote cost-effective infrastructure; incorporate school and recreation
sites; and earmark development areas for mixed income housing and mixed use potential.
The design services project features four primary services:
1) Project Coordination and Management, including all data collection and collaboration with
the Community Engagement consultant, Gensler;
2) Master Planning — Housing, Recreation and Community support/service center, including
the preparation of an executive summary and two (2) "Conceptual Master Plans" for
presentation and feedback, that shall feature:
a. Residential uses (focus on affordable housing and mixed income housing);
b. Non-residential uses (focus on low intensity commercial and services uses);
16
c. Community support uses;
d. Open space and recreation;
e. Landscaping and buffering; and
f. Utilities;
3) Master Planning — School and Recreation Site, including an executive summary and an
elementary/flex school site feasibility and suitability assessment for use by the Chapel Hill-
Carrboro City Schools; and
4) Connectivity Framework, including an assessment of Prepare a transportation
connectivity exhibit, a professional opinion of probable construction costs, and an
estimation of likely impacts to the existing transportation network.
Both Gensler/VHB and T&H are obligated to work cooperatively on this project, and, while
contracted to Orange County, understand that the commitment is to provide a Greene Tract
Master Plan that is agreeable to the Town of Carrboro and the Town of Chapel Hill as well.
Project Presentation: The consultant will be required to provide biweekly updates to Orange
County, participation at up to four meetings/workshops, and presentation at a joint meeting of the
three owners and governing bodies, as well as other meetings Orange County directs it to attend.
Other community stakeholders represented in both the 2021 Greene Tract ILA and on the
Steering Committee may be invited to participate and comment at such meetings, at the discretion
of the property owners.
T&H requested modifications to the standard allocation of risks within the contract. Planning &
Inspections Director Cy Stober negotiated terms deemed acceptable, but the contract now utilizes
the American Institute of Architects' professional standards for both ensuring expediency of
services rendered and standards of care, specifies what products may be used by the County
beyond the project's scope, and alters Orange County's indemnification protections. The County
Attorney's Office has reviewed and authorized for the contract to move forward for Board
consideration as proposed.
Cy Stober, Planning & Inspections Director, made the following presentation:
Slide #1
ORANGE COUNTY
NORTH CAROLINA
Greene Tract
Design Services Proposal
Board of Commissioners
February 6, 2024
17
Slide #2
Purpose
• Provide details regarding a recommended professional services proposal that will produce a
master plan for the development areas of the Greene Tract.
ORANGE COUNTY
2 NC7RtrH C;ARC3"NA
Slide #3
Greene Tract Design Services Proposal
• Thomas &Hutton proposal recommended by multijurisdictional staff team
- Years of experlence In all three]urlsdictions,especially under the Coulter,Thomas,Jewell corporate name
• Will work cooperatively with the Community Engagement consultant, Gensler, but both are
separately contracted with Orange County and accountable to the Greene Tract owners
ORANGE COUNTY
3 NC}RTH C:ARC311NA
18
Slide #4
The Greene Tract; Restoring Community & Connections
THE GREEN TRACT: Our Experience
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wAhin,At carious limes,there_mi-It.m a sawmill,and ---
wNnelghborhnnd tale,or mIlh—d eggs. I -
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kcoomma.ded Ma plan for d.town u1 V- -
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Slide#5
90 The Greene Tract: Restoring Community & Connections
RELATED PROJECT EXPERIENCE
Examples of real local solutions that our Team has designed over the years
Community Based Master PLanning:
The American Legion Property - Chapel HiLI
.... •I - Ir r i 11Ap+Ma ��4 J t� #.
=rmr�l u I v H
IEERI{AN LEaIXX rRa'f.':. EONC1r TVAL MAdTIN PLAN
{11 PIL NI1L R a.rGX i{.1411
u a • i 1.uR � �-• - .-'�'ilr
THOMAS
Program Element Cost Compari ans Community Oesigm Worluhops Master Plan H U T TQ N
Cy Stober said there were 6 proposals and out of them all, Thomas & Hutton is the
preferred vendor.
19
Slide #6
PPO The Greene Tract: Restoring Community & Connections
RELATED PROJECT EXPERIENCE
Examples of real local solutions that our Team has designed over the years
Cfc4ornmunity Based Master Planning:
Homestead Gardens- Chapel Hill
.
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F D
COLMiLnitt�µ _ - Yrt�n
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s HhFID TWENT5
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THOMAS
H U T T O N
Slide #7
The Greene Tract: Restoring Community & Connections
RELATED PROJECT EXPERIENCE
Examples of real local solutions that our Team has designed over the years
Community Based Master Planning:
Morgan Creek Green way - Chapel HILL and Carrboro
IWI
� _ fWAG1F'GA6LKGRE6Nu'AY JJ _ wx.?..N rn6f.�r nN6Eh1NL}.
4
I�'•
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20
Slide #8
PPO The Greene Tract; Restoring Community & Connections
RELATED PROJECT EXPERIENCE
Examples of real Locat solutions that our Team#ias designed over the years
C11clommunity Based Master Planning:
The Eubanks Road Property - Carrboro
�r
I �
THOMAS
HHUTTON
Slide #9
PpsO The Greene Tract: Restoring Community & Connections
RELATED PROJECT EXPERIENCE
Examples of real tocaL solutions that our Team has designed over the years
Schools:
Creek ride Elementaryschavl Sandy RidgeElementary SF,EIOOI WGPearsonElementarySchool
T THOMAS
FfUT 70N
Lucas Middle School Stott KIM Road plaster Plan
21
Slide #10
PPO The Greene Tract: Restoring Community & Connections
RELATED PROJECT EXPERIENCE
Examples of real local solutions that our Team has designed over the years
CfAffordable Housing:
1 E,
Z
00.
Maynard ROOid Cary
THOMAS
—a—
Farrington Road MUTTON
Slide #11
Project Proposal Elements
ORANGE COUNTY
11 W4DR:Fk3 CIAIZC31AIIJ-A
22
Slide #12
Project Proposal Elements
Project Coordination and Management
- Coordinate with local g,,rtstaffon biweekly schedule
• Arterrdnieetingsprescrlhedhy0rargeCountp
Collect and present relevant datato master pFan developmeru
Re viewexistir3gplans,studies,amessments,arid agendaitems
Collahmate wrGensler on u p to four{4l open FwuseVpu bllc
workshops
Assist w/presentarlom tokolnr meedngnf owners
ORANGE
COUNTY
12 INC}�H C;ARC3"NA
Slide #13
Project Proposal Elements
Project Coordination and Management Master Plan for Development Area
Coordinate with local gov't staff on biweekly schedule - As infarmed bycvmmunity engagement efforts,
4ttertdnzeetingsprescrlhedhy OraneCountp interlocal agreements and resolutions
• Collect and present relevantdatatomaster plan development — will feature,as relevant'
• Review existi%plans,studies,a asessments,and agenda items Affordable Housing
Collaborate wlGensleronupto four(41 open MuseVpu bllc
workshops Nonresidential Uses
- Asslstw/presentatlomto)olntmeecingofowners Community Support Uses
• Open SpaoeR Recreation
• Required fandstaping&Buffering
• Requ lred UdlJdes,In€luding5tormwater
ORANGE COUNTY
13 NC]R11-13 C A ZC]LINA
Cy Stober said they will not have a pre-engineered stormwater pond, but the areas will be
included.
23
Slide #14
Project Proposal Elements
• Project Coordination and Management Master Plan for Development Area
Coordinate with local g,,rtstaffon biweekly schedule — As Informed by community engagement efform
• A.rtendnwemingsprescrlbedhyOfargeCountp interlocal agreements and resolutions
• Collect and present relevemdamtomaster plandevelopmeru _ Will feature,as relevant:
• Raviawexistir3gvlans,studies,amessments,andagenfaitems Affordablelmuslrrg
Collahmate wrGensler on u p to four{4l open houseVpu hilt
workshops Nonresidential Uses
A Isc w/presentatlom tokolnr meetingnf owners Communky Support Uses
• open 5pace8 Retreatian
• Requlredlandscaping&Buffering
• RequlredUrllkles,Inclvding5tormwater
• Master Plan for School&Recreation Area
Feasibility and Suitability Assessment for a future
elementary school or"flex"facility
— Will include connectivity and recreational needs
ORANGE
COUNTY
14 NCJRt H C ARC3"NA;A
Cy Stober said that the Chapel Hill- Carrboro City Schools is a key stakeholder and there
will be a master plan for school and recreation areas.
Slide #15
Project Proposal Elements
• Project Coordination and Management Master Plan for Development Area
— Coordinate with Inca lgov'tstaffon biweekly schedule — Aslnformedbycommunity engagement efforts,
• Anertdmeetingsprescrlhedhy0rarkgeCounty interlocal agreements and resolutions
Collect and present re levant damto master plan developmem — Will feature,as relevant'
Review existir38 plans,studies,assessments,and agenda items Affordable lmuslrrg
Collahmate wlGensler on upto four{4l open houseVpu hilt
workshops Nonresidential Uses
• A Isc w/presentatlom tokol nt meed Space
ngnf owners Com Support Uses
• open Space Retreatian
• Connectivity Framework Requlred Landscaping&Bufdering
y Requ lred Urllkles,Incly dingStorm„,a re.
Coordinate with Chapel Hill on identifying street,
sidewalk and trail design criterla. Master Plan for School&Recreation Area
Feasibility of the existing network being able to — feasibility and Suitability Assessment for a future
accommodate the a nticl pated traffic and examine elementary school or'71 ex"facility
alternate access routes. — Will include connectivity and recreational needs
Prepare a transportation connectivity exhibit
Prepare an opinIon of probable constructlon costs
ORANGE COUNTY
15 NCJItrH C;ARC313NA
24
Slide #16
Project Proposal Elements
�trThe Greene Tract: Restoring Community&Connections
o!LJR APPROACH
1)1 Project Kick-Off Scope Community Engagement3 Data Collection&
�2
&Development Coordination MbppingvAgency Qutreach
Hold Praject(Lick-Ott meeting to Coerdirate with CommunRy GIS Tppo.FLoOid,vegritirui,road
dismiss project,potential Engagement Specialist. Early mA��rk.utililics.boundary Iwv&
challenges,and stalccheltlers. Community Workshops easements,ownership,egring
cgnstraints 5tnwM&/ Jetlands
y 04 Site AnaLyms 05 Land Planning 06 Stakehotder Check-In
U p Assemble data and mcLminq into p, weconce twlde i
graphic whibits io inform d gn doop Present inp t was i COrPiW Beta
soluligr�s to address identified antl nau�input was incorpareteu
Conceptual Design,Summery challenges and❑pportunitias. .rip the work
report of opportunities and Exptg Land use possibilities
constraints Present Findings&
07 Master Plan (}�
lConnectivlty Plan RatWYrmelldatiant to Stakeholders
Prepare consensus Master glare Prepare and present summary or Master Plan, THOf.1AS
Carnectivity Ran sump ry of Connectivity and Implementation Flan W -g-
findings along with Implementationntl h Cemm.nily a EL,cOod 07Gials HUTTO N
5[ra[egy
Slide #18
Proposed future Land Use Map",
Background
November 2021
— Resolution Approving a Conceptual plan
I wolrrn
66 acres of Jolnt development
• 22 acres of joint Greene Tract Preserve rim
• 15 acres for School use
I
6Uacres of County owned H eadwaters Pres me
{r,
April 2023 &,
— Recombination Plat realigned properties and placed
"Headwaters Preserve"solely in County ownership
Cw�T-r[x PtiaMa lf�^��Ua'4 Li]r.�
w P�e`e&rod va Rrvaaw lw l�'rl fi�Ki _ .....
1 S �rw.e.,rarr an.+e morn.awr+i 1a.4 c�.ap mo r� �o�J�
p�f.�cncntmene.n.rrr�.e - �
Cy Stober said the black lines are the old property lines and that the Headwaters Preserve
is now fully in the county.
25
Slide #19
Prior Greene Tract Planning Activities
2006—Rogers Road Small Area Plan—Town of Chapel Hill and Greene Tract partners
2012—Rogers Road Small Area Plan Rogers Road Task Force
2015—Mapping Our Community's Future-Rogers Road Community facilitated by Jackson Center
Focused on development in the Rogers Road Neighborhood
— "...this effort would help guide future conversations about land use planning and development approvals,especially in the
Greene Tract..."
— Did rot includeaffordable housing or school stakeholders
— Nearly 10 years old and does not reflect recent developments in area,school capacity needs,and/or transportation
concerns(e.g. Eubanks Road Park In Ride lot)
ORANGE COUNTY
19 NORTH CAROLINA
Cy Stober said that previous planning has been regional.
Slide #20
Background
Recommendations Development Do's and Don'ts
Retain families - lived - for - - fmmiinnv[Ommn['gl.l m{pp 3d 5hCC4 _i.iii..�rrJ in rein dP[[q[]phK
••��•• enerations
Ex hxhefs hopa,F Lrly suppl k; n—
sur romm.1[ui.®g n+:norcas ISw++Mnrrrl
Allurdahh H—as:waO—,ohashuas,tarty wmr and ns iur.Ex Timh]riim b-W&an hsiq m
nrsa.Afnm Wrly de4.ed al w ra^axe»hn—E b7e rw tlrl rn my..wd-virrarw arc Wm
0.0p % Corinect us with cach other and the larger law
Pa/a—&Wrk,ar-d so Ly�x•'�x`e•W+�aw.'N.vr.
bi"RWX#+ 4Chides. 6e.e
community ks"em 1hK "d!s deviWK +eoi 0
moos MW omo-,na d pehpk i—auc]eo-0 ue
hi+F•Flr W h-0yf �rq Ori•hoy""'* VF'O w summrdNrr Md.ddim—h haWq.
. tl w L so the xrleslr of housnp 1ha[ Y¢h Rh.
• •� • + i � wane tlreaeyhhWhb odrrmd. {atlhenneaP]er�halyhrr ponedaxax
5rck-4mik ahk rot aRomhhk rnuxna
Respectthe physical/natural
neighborhaod
ORANGE COUNTY
20 NORTH C:AROLINA
26
Slide #21
Project Proposal Elements
• Master Plan Process
Design Workshop One—Vision Launch
Hold interactive exercises to explore key areas of opportunity and challenge
Produce Design Criteria&Evaluation Measures
Will reflect foundation established by Mapping Our Community's Future(2015)
ORANGE COUNTY
NCJR:I'H C;ARC"NA
Slide #22
Project Proposal Elements
Master Plan Process
— Design Workshop One—Vision Launch
Hold interactive exercises to explore key areas of opportunity andchallenge
• Produce Design Criteria&Evaluation Measures
- Will reflect foundation established by Mapping Our Community's Future(Z415)
— Design Workshop Two—Vision Alignment
• Genslerand Thomas&Huttenwill provide initial focus areas,guiding principles,potential design priorities
Develop design criterla and evaluation measures to inform Master Plan and Its policy goals
ORANGE COUNTY
22 NL7Rt R-H C;ARC31JNA
27
Slide #23
Project Proposal Elements
Master Plan Process
Design Workshop One—Vision Launch
Hold interactive exercises to explore key areas of opportunity and challenge
• Produce Design Criteria&Evaluation Measures
- Will reflect foundatron establrshed by Mapprna Our Communrty's Future(2015)
— Design Workshop Two—Vision Alignment
• Gensler and Thomas&Hutton will provide initial focus areas,guiding principles,potential design priorities
Develop design criteria and evaluation measures to inform Master Plan and Its policy goals
— Final Open House
• Master Plan presentation to the public
Final Recommendations Report&Master Plan Report del ivered to the owners and the BOCC
ORANGE COUNTY
NCD1R71'H c:A1tC3LJNA
Slide #24
Recommended Scope & Cost
• Recommend Design Services Scope-$155,000
ORANGE COUNTY
?4 NL]RrH CIAR£]LINA
28
Slide #25
Recommended Scope & Cost
Recommend Design Services Scope-$155,000
Project Coordlnatlon&Management
A.rrendanoe at Design WorkshopsJOpen houses
Presentation to the Greene Tr.sV Owners
BiweeklyMeetingswithStaff
CaordI In with Gem Ier
1C month Profea Tkmellne
- MasterPlan-Development Area
Master Plan-Schaal&Recreation Site
Connectivity Framework
ORANGE COUNTY
2� NCJRtrH C;ARC3"NA
Slide #26
Recommended Scope & Cost
• Recommend Design Services Scope-$155,000 Cost Allocation
Project Coordlnatlon&Management - Orange County(43%) $66,650
Artendanoe at Design Workshops(Open Houses — Tmn of Cha pel+1111(43%) $66,650
• PresentationWthw Greene TrctOwners — Town of Can-b-or4(14%) $21,704
• Biweekly Meetings with Staff
Coordl natlon with Gensler
16month Projea Timeline
Master Plan-Development Area
- Master Plan-School&Recreation Site
Connectivity Framework
ORANGE COUNTY
26 NL3RrH C A ZC3LINA
29
Slide #27
Recommended Scope & Cost
Recommend Design Services Scope-$155,000 Cost Allocation
Project Coordlnatlon&Management - Orange County(43%) $66,650
A.rrendanoeat Design WorkshopsJOpenRouses — Town of Cha pel+1111(43%) $66,650
Presentation to the Greene Tract Owners — Town of Carrboro(24%) $21,700
Biweekly MeetingswfthStaff
Coordl nation with Gensler
1C monthProfe€tTkmellne FY24 Greene Tract Budget: $367,000
- Master Plan-Development Area Greene Tract Total Contract Services: $399,800
- Gensler/VHB: $244,800
Master Plan-School&Recreation Site - Thomas&Hutton: $155,000
Connectivity Framework
ORANGE COUNTY
NCJRtrH C;ARC3"NA
Slide #28
Recommended Scope & Cost
• Recommend Design Services Scope-$155,000 Cost Allocation
Project Coordlnatlon&Management - Orange County(43%) $66,650
Attendance at Design Workshops(Open Houses — Town of Chapel+1111(43%) $66,650
• PresentationWthw Greene TrctOwners — Town of Carrboro(14%) $21,700
• Biweekly Meetings with Staff
Coordl natlon with Gensler
16monthProjeaTlmeline • FY24 Greene Tract Budget: $367,Ob0
Master Plan-Development Area • Greene Tract Total Contract Services: $399,800
- GensItr/VH5; $244,800
- Master Plan-School&Recreation Site - Thomas&Hutton: $155,000
Connectivity Framework • Budget Amendment 5A:$32,800
- Orange County(43%) $14,104
- Town of Chapel HI11(43%) $14,104
- Town of Carrboro(14%) $4,592
ORANGE COUNTY
28 NL3Rr1-1 C A ZC3LINA
30
Slide #29
Recommendation
1. Authorize the expenditure of up to $155,000 for professional services to provide Design Services for
the Greene Tract Master Plan;
2. Approve Budget Amendment#5-A; and
3. Approve and authorize the County Manager to execute and sign the contract(Attachment 3 to provide
for the scope of services as detailed in Attachment 1.
zg ORA�N ECOUNT Y
Slide #30
ORANGE COUNTY
NORTH CAROLINA
Questions?
Cy stoker
Planning & Inspections Director
sa
Commissioner Richards asked if this is a regular step in a development process or if this
is something that is taking a different direction. She asked about the need for this step.
Cy Stober said this is a required step for a concept plan for a development in Orange
County. He said there is a question to be answered by the owners about the preferred path
forward. He said that detail has not been defined, but this is a critical step to get to the next level.
31
Commissioner Hamilton asked what the timeline is for finishing this work.
Cy Stober says this will take 10 months.
Chair Bedford said we are a little behind but cautioned not to schedule things in July.
Vice-Chair Greene said she appreciates this proposal and that over the years there have
been discussions about the potential for small scale commercial development in this area. She
asked if this master plan leaves room for this to be revisited.
Chair Bedford asked what a pattern book is.
Dan Jewell said it is a collection of design elements and details that would be seen as
aspirational for the community.
PUBLIC COMMENTS:
Reverend Robert Campbell said it is important for Thomas and Hutton to come on board.
He said more conversation focused on what is actually possible to fit on the land is important. He
said he has worked with consultants before, and some things can be implemented, and some
cannot. He said they can look at other recent developments for guidance and ideas. He said there
is another community engagement meeting this week on this topic.
Chair Bedford said she thinks the connectivity part is critical and fits in with what Reverend
Campbell said. She said they need to address how to create a feeling of community in what is
developed there.
A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to
authorize the expenditure of up to $155,000 for professional services to provide Design Services
for the Greene Tract Master Plan; approve Budget Amendment#5-A; and approve and authorize
the County Manager to execute and sign the contract (Attachment 3) to provide for the Letter
Agreement of Services as detailed in Attachment 1.
Commissioner Fowler said she is glad to be moving forward on this. She asked if
entrances and exits to a potential future school are being looked at as part of this.
Cy Stober said yes, as well as whether it will be interconnected with the development
acreage.
VOTE: UNANIMOUS
7. Reports
a. Presentation of the Draft Solid Waste Master Plan
The Board received a presentation on the Draft Solid Waste Master Plan, consider the
recommendations in the Plan, and provide direction to staff regarding which scenario presented
in the Plan should be pursued.
BACKGROUND: Orange County issued a Request for Proposals on April 9, 2021 for
development of a Solid Waste Master Plan that moves the County to "Zero Waste" by 2045. As
approved by the Solid Waste Advisory Group, the overarching goals for the Solid Waste Master
Plan and its development have been as follows:
Goal 1. Develop a comprehensive and easily understandable Solid Waste Master Plan,
with identifiable action items and a plan summary;
Goal 2. Develop a comprehensive strategy that by 2045 will lead to "Zero Waste," as
defined by the County;
32
Goal 3. Integrate the Plan's efforts with the ongoing climate action plans of the County, the
Municipalities, the University and the University Health Care system.;
Goal 4. Select a sustainable business model that incorporates the financial, social and
environmental; including carbon footprint reduction impacts on our community;
Goal 5. Identify future programs, initiatives, facilities, and infrastructure to achieve the
"Zero Waste"goal, as defined by the County, while ensuring the long-term financial
stability of the County's solid waste and recycling program;
Goal 6. Identify strategies to increase public education and participation in waste reduction
and waste diversion programs through awareness of reduction, reuse, recycling
and composting; while addressing ordinance and enforcement requirements;
Goal 7. Develop and include an equitable comprehensive public engagement process that
effectively includes input by the general public, including groups that historically
have been marginalized, and key interest groups, including the municipal and
university partners, and keeps the public informed and updated on the process;
and
Goal 8. Ensure all proposed programs and policies are in regulatory compliance with local,
state and federal requirements.
Six (6) firms responded to the request for proposals, and upon recommendation of staff, the
Board awarded the contract to develop the plan to Gershman, Brickner& Bratton, Inc. (GBB).
GBB presented the draft plan to the Solid Waste Advisory Group (SWAG) in November 2023.
SWAG recommended the County pursue Scenario Three set forth in the plan.
Robert Williams, Solid Waste Management Director, introduced Jennifer Porter and Chris
Lund of Gershman, Brickner, and Bratton.
Jennifer Porter made the following presentation:
Slide #1
•• a • aaNGE
• • � � �. � •OIIN 1'
33
Slide#2
� 3
Perspective: How to get to Zero Waste
-Community Input& Engagemeri
Current
as.
K
Programs
Road to ZeroWaste Scenarios
In Closing
Slide #3
Orange's County Definition of Zero Waste
The reduction of solid waste to nothing,or as close to nothing
as possible,by minimizing excess consumption by means of
responsihle production,consumption,and reuse and maximizing `
the recovery of solid wastes through recycling and composting. 3kq 1,.e
Zero Waste by 2045.
Slide #4
Project Goals (1-8)
GOAL 7-Develop a comprehensive GOAL 3-Integrate the Plan's efforts
and easily understandable Solid Waste with the ongoing climate action plans
Master Plan,with identifiable action of the County,its Towns(Hillsborough, ,4
items and a plan summary. Chapel Hill&Carrboro),the University,
and the University Health Care system. `"
GOAL 2- Develop a comprehensive
strategy by 2G45 that will lead to"Zero GOAL 4-Select a sustainable business
Waste",as defined by the County. model that incorporates financial,
social,and environmental aspects,
including carbon footprint reduction
impacts on our community.
Continued..,
34
Slide #5
Project Goals (1-8)
GOAL 5-Identify future programs,initiatives, GOAL 7-Develop and include an equitable
facilities,and infrastructure to achieve the Zero comprehensive public engagement process that
waste goal,as defined by the county,while effectively includes input by the general public,
ensuring the long-term financial stability of the including groups that historically have been
County's solid waste and recycling program, marginalized,and key interestgroups,including
municipal and university partners,and keeps the
GOAL 6-Identify strategies to increase public public informed and updated on the process.
education and participation in waste reduction
and waste diversion programs through GOAL 8-Ensure all proposed programs and
awareness of reduction,reuse,recycling,and policies are in regulatory compliance with local,
composting;while addressing ordinance and state,and federal requirements.
enforcement requirements.
Slide #6
GBB Perspective:
,t
How to Get to Zero Waste
ARoad to,zero waste Plan is guided by
the following questions:
KEY PILLARS OF ZEIRO WASTE INCLUDE:
How to prevent,reduce,reuse?
what to recycle 1 divert?
0 How to collect and process?
► what to do with what is left? scraps.mattresses.EIE&Onir%paint
How to finance?
Slide #7
Sustainable P—�,Rethink Redesign
Materials Reduce,conserve,M i r i mize
Management ;� N�
Hierarchy
ireSiuNre�l'ns[�1uE'nbi�l,wew"dwlwvin f�ix'rbem a,d
The SMM Hierarchy tool
helps establish preferred
x�na«.wre
management practices for `f, ;�yimmn.rNi.—n,nm-,
waste materials to prevent waste
a:oral�aLn.ee n,nv n�m
generation in the first place. hdtlmx LNfl�non.mm ratmegrc mry
may.pau.uneg,uim",xeex�x.wuu��oK�y uyx"oum a"erk.oi
.nf ree o.raened araxn
35
Slide #8
Advance the Circular �o
Economy (CE)
CE goals:design out waste
and pollution,keep produrts `w�0esn
and materials in use and
regenerate natural systems.
r Using Si Hierarchy and the CE Model
serves the Road to Zero Waste. ..
•Local example:Circular Triangle.An organization in the
Triangle region of North Carolina that accelerates a just
transition to a circular ecanomY,whose initiatives include a Textile .
Incubaterto encourage keeping clothing in local use.Learn more
ali the incubator at w_w6f_cirCUI2IICian4le ogre_
Slide#9
Zero Waste Plan Must Reflect Community Input
Orange County Public Engagement Activities in 2022
Solid Waste AdvisoryGroup A PublicMeetings
Free r Paid Ads(print)
Coverageand TV
Online survey(English,Spanish,
Farmers Market BlitzQ
Mandarin,Burmese)
Slide#10
Engaging Traditionally Marginalized
Community Members
PUBLIC SURVEY IN 4 LANGUAGES: SIGNAGE&INFORMATIONAL MATERIALS
English,Spanish,Burmese, To reach communities with limited internet access or
Mandarin. exposure to news networks in places residents gather
or access resources.
r 4 COMMUNITY LISTENING
SESSIONS ADVERTISING SURVEY&PUBLIC MEETINGS
3 in-person sessions[I hybrid]. Local media outlets:newspapers,community based
1 virtual session;interpreters radio,area newsletters and Iistservs.
available.
36
Slide #11
Public Feedback Summary
-current system working well but want
County to he on forefront of solid ►� Overwhelming support for increased efforts
f� for load waste management.
waste innovation.
Desire systemic change with maximum Increased outreach and education efforts
effort on preve nti ng waste. needed;consistency in drop-off materials.
I Invest in state-of-the-art facilities to handle Robust recycling and food waste
waste within County or regionally. t management within K-12 systems.
Slide #12
Current Programs
[Miardaus mj, pallwazle UrbanCurbside{waekW b QWAllonof11WInIgpred5dlld Cnw"lingEdurahon: r lilradMSWmllenionrorsdkt
llydpull kasniYns wndrei the town Inds of Wazie Management facility at +Composting Mienrauons8 goti'PmnHA halldirg5anAkAx6i
PdlidurrarCy[IlrgflrppaFl5tt3 IIIIIsherough,CirhOro4C4dprl Nlm1i45goadwhl(hrnnwins WWSshco
0unsafled}induk�Rm&Ae Hill iir*Wkj&portionxithin 11wConsuualonand *Co°''pslmlbnit
sdx prugram llurlladl Cduhlp)In singlrinmlh DffpAtiGn I.andlill -Cdnpdsl Bins for Salt
w 4o dPL61i($AP at5 Mmesadupem qualify for W�ggR ,xllpm
��' weel�lycur4vAk rtcpoingcGle[Am Aeg�a�d Matsiali:ttyding
3laAedWRC5} -$kpIhe5trau
Rural[ur4sidclrsxryopxr+SccW - MdRranO[ompasiSales
� Shred CcnLcr -Skq,qhe$tuff
10G'kuFCleunln[urporAredartu� Asbesro-xprogram -1e[oWasrehgyplruuaveour
* ialvagrShe�l olOrarte[aunty
freryding Slam Pngram
w Consmu[t1pn30emnl1llnnwalp Muld-LnnHo�srg
► fond Wale Clrap-af5ire fdecytling[artsiles m znuhi;sne
MJSIAg CC+14)"dl DM OM.
Chrpel Hill&HillsbomugK available
wi: Aenos24RV5iogt-siream
regtir)g mllaclion
Canmercul lregsfy[ardhoard,
foodwxw)
37
Slide #13
Ivey Factors for a Zero taste Future in Orange County
► CHANGE-We can't achieve zero waste without it. ► CONTROL-The County currently does not
control all aspects of solid waste collection.
► POPULATION GROWTH-Is projected to increase 184b
between 2020 to 2040. •14154Y is currently only collected from WRCs(drop-off
sites)and from sawt government buildings and schools.
► TRIANGLE J CONSORTIUM-The County is collaborating •Food Waste Collection sites are partiallyde pen dent upon
with Triangle]on solid waste Issues. the Farmers Markets remaining open in their current
locations,otherwise they may have to move,which
► RECYCLING COLLECTION-Thee County takes over would have a negative Impact to program usage.
urban recycling collection in July 2024, •The County Gan build upon the success of its current
food waste collection at restaurants and bars.
► C&D LANDFILL-Has 20+years of life remaining at
current fill rate. ► EUBANKS ROAD DISPOSAL FACILITY-Has
•Divertingmore recyclablesfrom C&D material will extend the significant limitations at present as well as
life of the landfill, adjacent Community concerns.
Future facility investment is critical far County control of
materials i ncluding l[i
Slide #14
Current Solid Waste Collection KEY POINTS:
in Orange County (Baseline) 1.9asedanpopulationwage
generwion estlrnate5,there 5hoM
be more msw awibutabte to
Orange County a+d the Towns than
i Captured and processedbyi+w
Tans Now Tons Now 7MalTansHow presently lwcause AA5w collection Is
Uanagedby Managed by Managed by Juradled by the!nunlcipall[Iesawlicr
DrangeCounty therossms OrangeCouMy&the Towns undergnvatpwastecalietionand
disposal-
M5W 61816 , 16,ODG The impact of the
•Recagnr2iarg the presen[ilmi[ed
Road to zero Waste collation of M5W,tht CaunE has
Relydi r 'ri.510 Pton Focuses on tte imostcontrolovrr Ina easing
Yard&Feed Waste 8,101 5,216a � i creasing recycling andtrackutg Etredhuersioranf
retydables and yardgwd waste.
plus diversion of
yard and food waste 2-County populawn growth is
projected to he 19%from 2020
76.322 tonnages. to 204,,this wig increase waste
mak afsand disposal in the reglon.
3.if the RWdtD2erowaste actions
are not undertaken,tise2US 2era
Waste goal will not he Xhlewable,
38
Slide #15
Road to Zero Waste Scenarios For Orange County
No current facility changes; Includes all of Scenario 1 Includes all of Scenario 1&
current program adjustments; recommendations plus some Scenario 2 recommendations
no new programs. current facility changes;current plus Sustainable Materials
► t.OWeSt Cvst. program adjustments and new Management(SMM)campus;
programs. current program adjustments
► i4Tedium Cost. and new programs.
► Highest Cost.
Slide#16
V
s y'2
1 • .
Additional 4 FIE employees.
In addition to the 4 FTE,$200,000 estimated to cover materials and fees.
LOW@5#cost,Ief15t11i�pflCt
�3
k
i
39
Slide #17
SCENARIO 1
uu.:I.u� LQiLV 1.'fucL 4r.uui y�Ktii Iilwnlr ul uu u.,..H
IIr Pau,hen ttnnnnn•ndellm "KIPPul hlacr+ IPE.Or+r V'a'er s4nbJtlr l+.e.n8'e I.r.Lun' p:su.n,••$
91s h:ms IR['llyl.�mra.-rL;Olen Time Irx PPJM l4eskkrs[Psr
n— ,Jrrd--d•rhsnrlapp;
edusahan S.r- —du:
L Mrketnp E,PaM aPP:GPPie rate np a•rv[lu mul.q r.>•Srd None .a.� HIP � Oukk von 41nllaly Vet
y antl a[[ttslhce.
yninl
Focus anM Ynp,,, Incrr°xtl elFortsarc nretlea,
2 Maeka[Y,♦C sptLttrsn trn Marc M1r4l°r[an[h.sa as MtaL'. Hih Jkk Mn rnuW, Irry.Pratl
+n Halo-l.c[/li ..ir. ma Lo.vsnlma,t Gaiatl!E"-
4a'I' MHiiunsl lS000 u" AtlStlons18tiA0P W.eoearyaN[s
� 'rrvenl,Pn aM wrX Prnrmmn. '°rls Iowa rJ p•r.enbn8 Nuur Mesh Hyh mV u-k x.n n nuaiV
n�rxnru :,
Adreealk ar man rnAerill 1 slrr rorcd—aI tun some
4 arI'rr hw.yemlrr.+.r she,ylid in l.aspLd.aml noon Emn Ir.lm dnnuu
Lvasx P�dnance schx6
C rruN CCunrylcxl Ma]a[r+Q[Pmmr�nal Ji Exr.[.IrSJTwi. Iycusrs cn _
vlu cuJ .Yhdr
5 Poky [inm 01 and maM1ilamJ� ma i IamlVJtcsxlink is a itya Na- h. w Law —ium :lot nmt M.
M1arv:lsr
r.rl.lind l..k. pwhsal[ed ante la�aux,w IrrP-ed:
ui b� 4,911 WCOY a,eltled
aN[urmn[s,eakm woan
R h�lnervipP•InuP.allpn Ml.rnhgl.:iM1 rthul dnfanfse hr.i i>r nr M-Ls rli� � Ih�png ....A, Yn !auvaknl In]Onn09 carstalsu Ph
K iud
UNOand lApC heashvAzlem. Prsl.PntoF rwtelnnmgh•nN MV
unry pna+esvlg lc.•n f
'haste I'0 Poantued waste P's Ventm clr .s t,
1 hr.PnhPn Preur nand 1bwe Pl Plhcrau lrhlrs Nene 1{!A Hlih my XSdt ❑ne hme t,.sinrl.
rodL wssul.
k1Pst Impartxn pues[kvi:
§3 G8
'hsv sMUIJ�xiu W
Ylx,p Cpa:idrr bwami�,uilM. Nr aBTi ln[ruuc ower[wrr�
• ete.enti°n rcze mxErtolam rcusedrd redY+d°. nr rIs ����� oP.dvI dnrianr 5�n1r�W
Slide#18
r.rnre:5renririo 2 assumes all recarnmendorions frorn Scenario 7 are implemented.
JIB
Indudes New Recommendations
Additional 2 FTF employees.
x:
' Additional 5500,000 estimated to cover materials and fees.
Medium cast, biggerimpact.
3
40
Slide #19
SCENARIO
�'Mtw' E9uhyls t Irm d'1, llf[�yr d sell
V F—sA— Papmmentlatbn PubkN t Mlxent ec.9nr OmNe k bXy aeP ➢mdln-[M rryxt
4Fnnrcr, r-9uNFsrusew Tirr a
Tiensue'lasw.
CPnskaerrc'/xroso-hems CPnslwerd xhetlaw sadess,
B Farikit —pwd x HrW I,u[h p.....aw scr kaslaccrsst lFnerey: Mr. Ple n dnr tine Y.
rcepbbn d nHWI addtuul
miles IrasMsd
Edpt«r*nnt at WHCs{xllh Necrxa —ej
ryipsnk�oe ileeal l
Elk— tlumPlnE$onxv drhPlr Mltlpo W cs[ltuM b.aEd Pn ERk
]0 stall angnx senlnry r�[[aminarian w}h_P Nnnr Mrn, Mi.Snn� rr hnn 6no.[irir Adtlkiovl}I,[IOO wnsdrre]xlln{
�"e�afl foaa tr.r�m.loot r,rm.lr�.el
rviil uial 1fi16OO rryx or ordari:
rnlndallgT[Pmmeraalrmulli n.r m.lnnr r��mrdal�al
riTCfC a[oesaltk tlrup olf tamiyrttrUirdt isamorytlM ce
ra:il[n, .r"i(M taw rot wl par[�rs ales'-ed by boor MPPI nm r n air.eirie asr"k
muhdamly hmldlny rr d.nls.
The VA.1g Imp P.Ictl.
i] pii�yieiiif Qr -livoe—.4tM h1�he'ary H hen 9"ri:r. Pf
Cr...l.�ne�IN r"d""` w� Edhlnakn[[P 21,7
ra tr
roes all xhoab rm metal. food wade tdlerlipnal Ple .72,E ihr mad
13 rmgrams Paf.r.daslic,dlar�rnrxl s[haak lsamnne thr mpl n Mrmt IA. r tk,.n aw.eiro laem
efatk.Mt. rebls lrxrrar"f w+n4k and malr
Impkment dmwsburte Pwartxe C3Pd—,— 517BA
la Waste Prdnanec ul[da[es�fxllly angrQiPp3wash Nnn" M— Plc Inr� a. 11, V. {wr+J"r.r 1a%"[ orr
p�aw��re:e endaxrnallwS&I]rrncEne pre•,err'uru�rerdrpwn r r���r rni SN aryee.
dale. wanted.
Slide #20
SCENARIO
Summary of Materials Accepted at all Orange County WRCs
ateriak Type3
WRC Name XiE
y ar"i % m gt E E o
8 s
e
District
Eubanks Road Y Y Y Y Y Y Y Y Y Y Y V Y Y Y Y Y Y 1J N 18 7
+NalnutGroveChurch Y Y Y Y Y Y Y Y Y Y Y k Y Y I Y Y Y Y N N. 18 2
Road
Bradshaw Quarry Road Y Y N N Y N N Y ?d Y Y N Y Y Y Y V Y N 12 E
Ferguwn Road V Y Y N Y N N Y fd Y Y N Y Y Y Y V Y N N 13 ]
High Ruck Road V Y Y Y Y N Y Y Y Y Y N Y Y V Y Y Y H N 16 4
41
Slide#21
Note:Srenorio 3 ossames all recommendations from ScenorOs T &2 are implemenred,
j * includes New Rerarnmendations
►Estimated$175,D00 master plan fees.
► Estimated 57M-512M for the Single-Stream Recycling(SSR)facility assuming no need to purchase properly&
a: $250,000 for equipment;plus 5 FTE employees.
' ► Organics program development$1.41M.
► Highest cost,hrggestimp"t
rl
Slide #22
SCENARIO 3
ImP.d on E9ulry I.W. Lies w- Impnt:al
It F—J'ca Rrsrnmend:oon PAk hpur Adleoent ;RE.Qir i\.ik[r FlydhR ty Eotcrap Tirclnr.' LhP[ Pf Busk-15
5plerm ieu se finmcroikl liner area Ilir Pti*l Rer leree's4
TransppnWo
PNsr,d l�las'c�Plsn lar Mcars.rf
Esr6a"w Ad Wdmin'X]rfi�Y.-]I ��4Tnl ylr4l7 T111'rNnl rwdy: ,,,plrmevel'ra" e
15 IWIHes {cmc¢angMr Jorrneac Imtatrn wd ada[ent pobrtul :r alhrrurtre sire LaR oulrry hkdlum ''^hmr Yes bpvti$
�[ } cnlmunhvr As. raid lunin _vl Lab rxlvatrhasea an EPA
mi4a1r 6d mddcn.liltLYl1"xsrlrrrFLny
Aadq'n"ivLMW5pfaEa-[
Hgh csUnnwa based an EPA:
,u:Jhiw�J 17pOrTloscol ricTcEr�
o rns LpaLiu"WUKl
irynEp4Rriui A"'_w db.{94lprsal ordvrlo
Constlldatlnn of 55a hamkv the Puhle mPt5a c s5wrrah[noLl.-ndwl arprrirs
Lfi FxIider 'suslilmhemmerQP. I.f:l:lWI Etri'ini MH"'. F,r'i'& :1'n liner
rvl FA4N r�,rmrp�. _ f:mnly
77.!�7
9rgrtirt prr�r3�n 8.nn.helring suPPun for hnm rarMni sNldp
t7 gym' dere"nE i"['e°'�FOPd YZ Prpnns hnn 6,rrinp Ili aunty .
nn—R enteRlft lani�l 7.IOm$fik.7fi
CumL+atNer7.a'7t+F.2R In[rcnv
nwr mrrc.¢ii.Lyw.
Commissioner Fowler said she felt like several members of SWAG landed on Scenario 2
rather than Scenario 3.
42
Robert Williams said there were discussions and SWAG raised their hand in support of 3
if some of the new fees were offset with new revenues.
Commissioner Fowler said it becomes more expensive as you move through the
scenarios.
Slide #23
Key Impacts of Road to Zero taste Scenarios
SINGLE,STREAM
RECYCLING
®®®Road to Zero Waste
Ian includes impacts
®®®
on diversion tonnages
as described
les to the right.
k tab Ad dithin al Tonnage:Curnulait�ve
1 # :
l
Note:Financial impacts are
modeled at2596
for residential only.
Net-rip - 111 YIY Y 1
Slide #24
SCENARIORECOMMENDATION
Eubanks Road DiSpoSal Facility
Possible Concept for the Future
Need to improve the Material Recovery Facility
now located at Eubanks Road.
1 Anew covered facility to address transfer/ 4
processing of 55R and incorporate other material
streams that are nuwseparatedin the iocatian.
1 5taffing efficiencies could be gained by co-located
material recovery operatic%to a single locatloa '~+
1 Master plan needed to look at relocating
maintenance facility and yard to make room for
expanded processing capability.
Reflecting adjacent€ommurrr'ty concerns
an alternate site should also be considered. ....::.... ........ :
I'
Closing43
Slide #25
In
The three scenarios presented herein require varying degfees of infrastructure,funding,
and programming;the evaluation of which has considered public input and financial,
environmental, equity, and lifecycle impacts.
The Raad#o Zera Waste project team is now recommending Scenario 3 as tF�e chosen
path forward for finalising the Road to Zera 1Nasfe PIQn.
Myriad stakehoEders, paired with the Solid V�laste Advisory Group{SWAG),
will help to implerr►gnt the Rood to Zero Waste Plan movi ng forward, and there is a
great foundation within Orange County to build up its Materials hrlanagement Program.
However,the Caunty's hero Waste goal by 20451s not ach ieva6le without change.
Camnruai#y buyan and support are vi#al#a success.
Slide#26
fi
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LJ � ■f it Y �.J E �L� � I 1 1 1 r� 7 ■�7 5� f � -� PR{PARES 9Y: �V�
ZERO 111I �TE FUTURE IS HERE! , xw�� � -
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Commissioner McKee sa • the fee is an extreme concernfor because
predicated on • offset
44
Commissioner McKee asked if this increase is in addition to the improvements at waste
and recycling centers.
Robert Williams said the waste and recycling centers would have environmental
improvements to allow additional uses at the facilities. He said the infrastructure as part of
Scenario 3 could allow them to take MSW, so they do not have to be transferred outside of the
county by the towns.
Commissioner McKee said that given the fact that they are already looking at costs for
other competing needs, he does not see it getting to $10 million.
Commissioner Richards said there have been challenges with the community engagement
piece. She asked what would be done differently to move forward on what has occurred
previously.
Jennifer Porter said the idea is not additional new sites but reimagining how current sites
are being used. She said that Scenario 3 is a phased master plan of Eubanks Rd. or an alternate
site. She said that Eubanks is great because there is flexibility there for organics processing and
MSW.
Commissioner Richards said that would still require community engagement for that
process in an area where the county's legacy is not stellar. She asked how they envision meeting
this challenge.
Jennifer Porter said they have this as a center question during the whole project. She said
they will continue to meet with stakeholders.
Commissioner Richards asked where the waste is being taken and if it was being taken
to a lower wealth county in the eastern part of the state.
Robert Williams said the waste is transported to Randolph County.
Chair Bedford said that Randolph County is not a minority low-wealth county.
Commissioner Richards said it is lower income than Orange County.
Commissioner Fowler said if the waste is being transferred that is not taking it to zero.
She asked if any of the efforts to take it to zero would reduce the amount that is being used or if
it would impact the need for a transfer station.
Chris Lund said the transfer of the waste will be needed for the growth over time and if
they are going to increase diversion, they will need a facility to do that. He said that if it does not
go to the landfill, it must go to other useful locations.
Commissioner Fowler asked if there is a place where the BOCC can have an impact on
prevention.
Jennifer Porter said Scenario 1 has the direction for waste prevention policies and policy
changes would be provided in the direction.
PUBLIC COMMENTS:
Susan Walser said currently there is disparity between the Town services and County
services. She said that Option 3 has an increase of over$40 per household. She said many rural
residents do their own composting and their own yard pick up. She said they do not use vendor
services for trash pickup or county recycling, and they go directly to the convenience centers. She
said that the fee would increase but they would not get the services they need. She said they
should review private trash hauling in the rural county if they want to decrease vehicle miles. She
said it would be good to look at rural services and in-town services and the appropriate fee
structure. She said it would also be good to look at household fees in surrounding counties areas.
She said Wake County has a $20 fee and they are looking at $200.
Marilee McTigue said she is pleased to see a Solid Waste plan. She said that
recommendation 16 of Scenario 3 talks about two waste transfer stations. She said this is the
costliest and contains little detail. She said that this has been highly controversial in the past. She
said that she believes that the Centroid of waste production should be where waste is handled
45
and it should not be hauled off into the rural communities. She asked that they consider a fair fee
structure and the rural community concerns related to the waste transfer stations.
Vice-Chair Greene said her understanding is that the Board should provide feedback on
their preference of the plans that have been presented.
Jennifer Porter said they have brought the SWAG recommendation to the commissioners
for them to discuss.
Bonnie Hammersley said that the recommendation was for the commissioners to provide
direction to staff, not to approve one of the scenarios.
Vice-Chair Greene said she would like to hear public comment on Scenario 3. She said
she is in favor of this option. She said that, in her own experience, this has been about getting
Orange County as close as possible to zero waste and it has been a discussion for over 20 years.
She said that Orange County will not have a landfill. She said she was impressed by the summary
of public feedback. She read from Cradle to Cradle and said it is made of recyclable plastic. She
read about the Styrofoam trash problem in China. She said she is excited to think about how close
they can be to zero waste.
Commissioner Fowler said SWAG members were convinced to go to Scenario 3 with cost
mitigation (like LHA program) and they started with scenario 2. She said that they thought of
things like long-term homeowners' tax fund issue. She said this brings out the issue of who is
using it and can the fee structure be written in a way that is more equitable. She asked if it can
be done in such a way that people receiving the benefits are the ones paying for it rather than
those out in the county.
Robert Williams said towns charge for the collection of waste and the use of waste and
recycling centers are available to anyone in the county. He said if a rural customer does not want
to bring that, they pay a private collector. He said that if volume increases in the county of the use
of private collection, it will decrease the costs because it is by volume.
Commissioner Portie-Ascott asked if everyone will experience the increase of 44%.
Jennifer Porter said that would be the range if everyone paid it. She said there is an
assistance program now that people have access to.
Commissioner Portie-Ascott asked if everyone paid that, would that be the $7-10 million
dollars.
Jennifer Porter said yes.
Robert Williams said this is a 20-year process with staggered increases.
Chair Bedford directed the commissioners to Appendix C. She said she does not support
Scenario 3 at this time. She said she thinks every neighborhood that is the site of a suggested
transfer station will oppose it. She said the increase in the expenses for every household to pay
is not worth that change. She said she prefers to start with number 1 and then work in number 2
to see how it is going. She said prevention is important.
Commissioner Hamilton asked how many responses they got from people who were non-
English speakers.
Jennifer Porter said less than 100.
Commissioner Hamilton said the report talked about the Eubanks Road disposal facility
limitations and asked about those.
Chris Lund said the limitations include the plastics area is sitting on top of the expansion
area and has to be moved and relocated. He said that it tightens space at that location and there
is less space to do that consolidation. He said that some will have to be moved to make room for
the site to handle the future need of new materials.
Commissioner Hamilton asked if that is already in the plans to do some of that work.
Robert Williams said currently they relocate recyclable materials and if they do not make
a change, they will not be able to use that. He said that metals, and bringing in MSW from the
towns, help generate revenues and they have shifted the services over from where they are.
46
Commissioner Hamilton said that part of what makes this difficult is understanding how it
works and asked if this change something that they have to do anyway.
Robert Williams said they have to do something, and they have received information that
40% of Orange County waste is organic materials. He said that if that is able to come out of the
waste system they won't have to go to a landfill.
Commissioner Hamilton said so much needs to be done with clarity on recycling and zero
waste. She said that she would rather see Scenario 2 done first because the county needs to do
more for education around preventing waste. She said she needs more information on Scenario
3, but she is leaning towards Scenario 2.
Commissioner McKee said he has seen trash collection change over his lifetime in Orange
County. He said he has private trash service, and the proposed increase is more than he pays for
his service. He said it is a concern for him that people living in less expensive homes are paying
their fees as a high percentage of their property taxes. He said from his perspective, he thinks the
county can only afford Scenario 1, and possibly Scenario 2. He said he does not think it is possible
to be zero waste by 2045.
Commissioner Richards asked if Eubanks has to be changed regardless of any scenario.
Robert Williams said yes.
Commissioner Richards said she is not able to support relying on Eubanks Rd. for the
future. She said that the community and the county's legacy there is enough. She said Scenario
1 goes well with the Climate Action Plan, and parts of Scenario 2 are doable. She said there are
5-10 years needed of community engagement needed.
Vice-Chair Greene said Orange County is growing and what Commissioner Richards is
saying is very true, but someday another site will be needed in Orange County. She said she
would rather go ahead and get this information into the community and get input on where another
site could go.
Commissioner Fowler said she agrees that they are never getting to zero with a transfer
station, but asked if the county can ever get any of the efficiencies.
Jennifer Porter said there definitely are success stories across the country with strong
organics programs.
Chris Lund said there are communities that have taken on the separation themselves and
they decide how it is handled.
Commissioner Fowler asked if the facilities are covered but the fee or by the capital fee.
Bonnie Hammersley said any Solid Waste capital is paid for by the enterprise fund.
Commissioner Fowler said it seems there will be a need for a new facility and she thinks
a master plan seems helpful. She said that she is not sure about organics because if waste was
prevented, it would not have to be transported across town.
Commissioner Portie-Ascott said that Scenario 3 bothers her because of the impact on
the Rogers Rd. community. She said that this would be too much to ask them to bear. She said
even if there is community engagement with Rogers Road, historically communities of color do
not always send constant emails or show up at meetings to express their opinions. She said that
can give a false sense that everyone is ok with the idea. She said that to expect people to pay
additional money is a lot. She said she likes the idea of starting with Scenario 1 and moving to
Scenario 2, when possible.
Commissioner McKee said the county is morally bound to figure out how to handle its own
waste and not ship it out to other places.
Vice-Chair Greene said she agrees with Commissioner Portie-Ascott's comments and
would consider taking Eubanks off the table at this point. She said that zero waste is impossible
but is aspirational.
Chair Bedford asked if any scenario tried to decrease the usage and delay the need for
additional facilities.
Jennifer Porter says it starts in Scenario 1 but is in all three.
47
Bonnie Hammersley said as she reviewed the report, she sees Scenario 1 and 2 as
standard operating procedures and does not see anything that requires Board approval. She said
the constraints at Eubanks are design constraints. She said the question is, do you want to move
forward with Scenario 3 and, if so, at what pace. She said as an operation, they do options 1 and
2 as standard operating procedures, but the question is what to do as the population grows and
how to be more effective and efficient.
Chair Bedford summarized where board members landed.
Commissioner Fowler asked what is done with the C and D.
Robert Williams said some is reused for rocks, building roads, grind stumps for mulch,
metals are recycled, and others like sheetrock and shingles goes into the landfill.
Commissioner Fowler asked about what Dollywood does to capture their waste and CO2.
Jennifer Porter said it is very expensive, but it could be reviewed at a later date.
Robert Williams said they have reduced waste, and it was reused as fuel but there is still
research and things that have to happen.
Chair Bedford said a regional group was formed to look at a regional facility.
Robert Williams said he would like to revisit the consortium.
8. Consent Agenda
• Removal of Any Items from Consent Agenda
• Approval of Remaining Consent Agenda
• Discussion and Approval of the Items Removed from the Consent Agenda
A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to
approve the consent agenda.
VOTE: UNANIMOUS
a. Minutes
The Board approved the draft minutes from the December 4, 2023 and December 12, 2023 BOCC
Meetings as amended.
b. Motor Vehicle Property Tax Releases/Refunds
The Board adopted a resolution to release motor vehicle property tax values for two (2)taxpayers
with a total of two (2) bills that will result in a reduction of revenue.
c. Property Tax Releases/Refunds
The Board adopted a resolution to release property tax values for six (6) taxpayers with a total of
seven (7) bills that will result in a reduction of revenue.
d. Late Applications for Property Tax Exemption/Exclusion
The Board approved eight (8) untimely applications for exemption/exclusion from ad valorem
taxation for eight (8) bills for the 2023 tax year.
e. Orange County FY 2024 Annual Work Program Amendment #1 — FAST 2 Study
Commitment
The Board approved Amendment #1 to the Orange County Fiscal Year 2024 Annual Work
Program regarding the County's contribution to the NCDOT FAST (Freeway, Arterial, Street and
Tactical) 2 Study.
f. Enhanced Voluntary and Voluntary Agricultural District Designation — Multiple Farms
The Board considered applications from two (2) landowners/farms to certify qualifying farmland
within the Caldwell and High Rock/Efland Agricultural District Regions; and enroll the lands in the
Orange County Farmland Preservation Program's Enhanced Voluntary Agricultural District or
Voluntary Agricultural District program.
48
9. County Manager's Report
Bonnie Hammersley reviewed the agenda for the February 15' work session.
10. County Attorney's Report
John Roberts did not have a report for the Board.
11. *Appointments
None.
12. Information Items
• January 16, 2024 BOCC Meeting Follow-up Actions List
• Tax Collector's Report— Numerical Analysis
• Tax Collector's Report— Measure of Enforced Collections
• Tax Assessor's Report— Releases/Refunds under$100
• Memorandum —Water Supply Watershed and Stormwater Concerns Related to the
Proposed Orange County Water And Sewer Management, Planning, and Boundary
Agreement (WASMPBA) Amendment
13. Closed Session
A motion was made by Chair Bedford, seconded by Commissioner Fowler, to enter in to
closed session pursuant to North Carolina General Statute§ 143-318.11(a)(4)"to discuss matters
relating to the location or expansion of industries or other businesses in the area served by the
public body," and North Carolina General Statute § 143-318.11(a)(3) "to consult with an attorney
retained by the Board in order to preserve the attorney-client privilege between the attorney and
the Board including discussion of MDL No. 2804, Opiate Litigation," and to approve closed
session minutes.
VOTE: UNANIMOUS
Reconvene into Regular Session
A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, to
reconvene into regular session at 10:21 p.m.
VOTE: UNANIMOUS
Adjournment
A motion was made by Commissioner Hamilton, seconded by Commissioner Richards, to
adjourn the meeting at 10:22 p.m.
VOTE: UNANIMOUS
Jamezetta Bedford, Chair
Recorded by Tara May, Deputy Clerk to the Board
Submitted for approval by Laura Jensen, Clerk to the Board