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Home My WebLink AboutORD-2024-003-Budget Amendment #6 1 ORD-2024-003 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 2024 Action Agenda Item No. 8-f SUBJECT: Fiscal Year 2023-24 Budget Amendment #6 DEPARTMENT: County Manager's Office ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153 Summary PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year 2023-24. Department of Environment, Agriculture, Parks and Recreation 1. The Department of Environment, Agriculture, Parks and Recreation received a grant reimbursement of $25,581 from North Carolina Department of Agriculture and Consumer Services for the Streamflow Rehabilitation Assistance (StRAP) in FY 2022-23. These funds were inadvertently posted to General Fund and fell into the General Fund's fund balance for FY 2022-23. This amendment appropriates these funds from fund balance in the General Fund and allows for the transfer into the StRAP grant within the Multi-Year Grant Fund, outside of the General Fund. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. Criminal Justice Resources Department 2. The Criminal Justice Resources Department (CJRD) has received a donation of$225 from students at East Chapel Hill High School for use in FY 2023-24. This donation is to supply children of individuals incarcerated at the Orange County Detention Center with gift cards in recognition of the hardship of having a loved one in detention. This outreach to identify 2 and support children of incarcerated parents at the Detention Center was a joint project between the student group, the CJRD and the Sheriff's Office. This budget amendment provides for the receipt of these additional funds in the General Fund. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Southern Campus Veterans Memorial 3. The Veterans Memorial project has received $46,167 in additional donations through the Veteran's Memorial, Inc. These funds will be applied to the Veteran's Memorial Capital Project to help fund phase 3 of the project. This amends the following Capital Ordinance: Southern Campus Veteran's Memorial($46,167) - Project# 10060 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Community Giving Funds $78,908 $0 $78,908 Donations $57,833 $46,167 $104,000 From General Fund $55,000 $0 $55,000 Total Project Funding $191,741 $46,167 $237,908 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Expenditures $191,741 $46,167 $237,908 Total Costs $191,741 $46,167 $237,908 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal Impact associated with this item. Health 4. The Health Department has received additional funding for the following items: • Blue Cross Blue Shield of North Carolina — The Health Department has received $5,000 in federal pass-through funding through Blue Cross Blue Shield to support suicide prevention activities through the Orange Resilience Initiative program. • Carolina Across 100 and UNC Suicide Prevention Institute — The Health Department has received $15,500 in funding for the Orange Resilience Initiative to assist in participation in a year-long collaborative learning model focused on improving 3 mental health and reducing suicide in North Carolina. These funds will be budgeted in the Multi-Year fund outside of the General Fund. This creates the following project ordinance: Suicide Prevention ($20,500) - Project# 71127 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Revenue $0 $15,500 $15,500 Donations $0 $5,000 $5,000 Total Project Funding $0 $20,500 $20,500 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Expenditures $0 $20,500 $20,500 Total Costs $0 $20,500 $20,500 • National Environmental Health Association U.S. Food - Drug Administration Retail Flexible Funding Model — The Health Department has received $24,458 in funding from a federal pass-through grant to assist in completing various strategic plans and assessments, and cover expenses for staff to attend a course at the 2024 National Environmental Health Association Annual Educational Conference and Exhibition. These funds will be budgeted in the Multi-Year fund outside of the General Fund. This creates the following project ordinance: NEHA FDA Grant($24,458) - Project# 71479 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Revenue $0 $24,458 $24,458 Total Project Funding $0 $24,458 $24,458 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Expenditures $0 $24,458 $24,458 Total Costs $0 $24,458 $24,458 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national 4 origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Library Services 5. Library Services has received the following additional funds: • State Aid to Public Libraries — The Library has received $33,302 in grant funds to be used to support professional development, outreach kits and supplies, marketing efforts, electronic resources, and processing materials in preparation for the Southern Branch Library. • Friends of the Orange County Public Library — The department has received a donation of $5,564 from Friends of the Orange County Public Library. This funding will be used to support a writers series offered virtually as well as sensory supplies for youth services. • Library Services and Technology Act (LSTA)—The department has received two grant scholarships for $2,488. These scholarships will allow the library's collection development librarian and digital navigator to attend professional conferences. • Triangle Community Giving —The department has received a donation of$1,000. This funding will provide the community with outreach supplies. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Animal Services 6. Animal Services has requested to use $11,621 of donated funds to cover the cost of the Veterinary Assistance Program. The donated funds will come from Animal Services Go- Fund-Me campaign. This budget amendment provides for the receipt and use of these funds to assist low income residents with needed veterinary care, consistent with the intent of the donations. 5 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Child Support Services 7. Child Support Services (CSS) is required by the State to transition from paper court documents to the State's cloud-hosted digital case management system, Odyssey, by April 29, 2024, for the purposes of e-filing. A successful transition to Odyssey will require new technology and processes that the current document management system used by CSS is unable to support. Traverse, developed by Northwoods Consulting Partners, Inc. (Northwoods), is a modern technology solution purposely designed to assist caseworkers with successful transitions to new State systems such as Odyssey. The first-year subscription and initial implementation cost of Northwoods Traverse is $50,000. The State will reimburse $33,000 of the expense, with the $17,000 County share coming from the County Capital Reserve Fund. Ongoing subscription and operational costs will be reflected in the FY 2024-25 Operating Budget. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. County Manager's Office 8. With Agenda Item 6-a on this February 20, 2024 meeting agenda, the Board of County Commissioners will approve the County's first strategic plan. In order to understand and coordinate the successful implementation of the strategic plan, the County is establishing a Strategic Planning Manager position. This position is responsible for organizing the interdisciplinary teams and integrating the plan to department-level operations. The position will represent a new division in the County Manager's Office. The cost to fund the position through the end of the year will be $30,000, funded through a one-time appropriation of County fund balance. The ongoing funding of the position will be addressed in the FY 2024-25 Operating Budget. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Article 46 9. In review of the FY 2022-23 Annual Comprehensive Financial Report (audit), Article 46 Sales Tax Revenue significantly outperformed the original budget. In order to recognize the additional revenue in FY 2022-23, and increase the estimate in FY 2023-24, this amendment increases the Article 46 budget by $1,348,070. This provides an additional 6 $674,035 to provide additional economic development incentives, and provides the same amount to the two school districts split by the adjusted average daily membership (ADM) allotment excluding Charter students. The two districts have requested the funds supplement their Technology capital projects, amending the following capital ordinances and increasing the authorization of the School Capital Fund by $674,035: CHCCS Technology($415,503) - Project# 54013 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Bond Proceeds $1,862,121.00 $0 $1,862,121 Transfer from General Fund $11,721,104.00 $0 $11,721,104 Article 46 Proceeds $1,752,407.71 $415,503 $2,167,910.71 Alternative Financing $6,337,848.00 $0 $6,337,848 Total Project Funding $21,673,480.71 $415,503 $22,088,983.71 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Capital Project Expenditures $21,673,480.71 $415,503 $22,088,983.71 Total Costs $21,673,480.71 $415,503 $22,088,983.71 OCS Technology($263,532) - Project# 51011 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Transfer from General Fund $4,533,897.00 $0 $4,533,897 Article 46 Proceeds $1,782,209.44 $263,532 $2,045,741.44 Transfer from Other Projects $244,099.00 $0 $244,099 Alternative Financing $6,337,848.00 $0 $6,337,848 Total Project Funding $12,898,053.44 $263,532 $13,161,585.44 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Capital Project Expenditures $12,898,053.44 $263,532 $13,161,585.44 Total Costs $12,898,053.44 $263,532 $13,161,585.44 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 7 Finance and Administrative Services 10.The Finance and Administrative Services Department requires a new Document Folding Device for W2, 1099, Vendor Checks and Payroll Checks. The current equipment is now obsolete. The replacement will cost $19,000, and the County will utilize County capital reserves for this one-time purchase. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Visitors Bureau 11.The Orange County Visitors Bureau Advisory Board voted unanimously at its January 15, 2024 meeting to increase its marketing efforts to sustain conference and business travel into Orange County hotels. Although tourism is seeing recovery, Orange County and its hotels are not experiencing growth from the business industry, which fills mid-week rooms and restaurants and transportation related businesses. The Visitors Bureau is appropriating $150,000 of current fund balance to cover additional business marketing efforts through July 1, 2024. The marketing funds will also help pay for new big events that were recently booked into Orange County including a significant golf event in late spring and an international soccer event in early July 2024. The unassigned fund balance of the Visitors Bureau Fund will be $485,707 following this action, above the Advisory Board's 15% minimum fund balance policy. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Housing 12.Continuum of Care— Rapid Rehousing—The Orange County Rapid Rehousing program was awarded $161,920 in the FY22 Continuum of Care (CoC) competition. The performance period for this grant award is November 1, 2023 — October 31, 2024. The program is administered in the Orange County Housing Department with assistance and oversight from the Orange County Partnership to End Homelessness. This program provides supportive services and rental assistance to people who are currently experiencing homelessness in Orange County and receives referrals via Coordinated Entry in accordance with the CoC's prioritization. These funds are authorized in the Community Development Fund, outside the General Fund, and amend the following project ordinance: 8 Continuum of Care Grant: Rapid Rehousing ($161,920) - Project#47477 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Donations $161,920 $161,920 $323,840 Total Project Funding $161,920 $161,920 $323,840 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Expenditures $161,920 $161,920 $323,840 Total Costs $161,920 $161,920 $323,840 13.Continuum of Care—Supportive Service Only Coordinated Entry -The Orange County Supportive Service Only: Coordinated Entry program was awarded $191,764 in the FY22 Continuum of Care (CoC) competition. The performance period for this grant award is October 1, 2023—September 30, 2024. The program is administered in the Orange County Housing Department with assistance and oversight from the Orange County Partnership to End Homelessness. This program provides assessment, information, and referrals to people who are currently experiencing or at imminent risk of homelessness in Orange County. Staff facilitate permanent housing referrals via Coordinated Entry in accordance with the CoC's prioritization. These funds are authorized in the Community Development Fund, outside the General Fund, and amend the following project ordinance: Supportive Services Only: Continuum of Care Grant($191,764) - Project#47475 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Funding $434,350 $191,764 $626,114 Total Project Funding $434,350 $191,764 $626,114 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Expenditures $434,350 $191,764 $626,114 Total Costs $434,350 $191,764 $626,114 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. 9 • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these items other than as noted otherwise above. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2023-24 and increases the General Fund by $178,781, the County Capital Fund by $46,167, the School Capital Fund by $674,035, the County Capital Reserve Fund by $36,000, the Multi-Year Grants Fund by $44,958, the Community Development Fund by $353,684, the Visitor Bureau's Fund by $150,000 and the Article 46 Sales Tax Fund by $1,358,070. RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and capital project ordinance amendments for Fiscal Year 2023-24. 10 Year-To-Date Budget Summary Fiscal Year 2023-24 Community Visitors County Article 46 Fund Budget Summary General Fund Grants Fund Development Bureau County School Capital Capital Sales Tax Fund Fund Capital Reserve Fund Original Budget Revenue $271,114,238 $357,000 $1,036,594 $2,406,501 $28,888,432 $25,992,243 $0 $5,494,058 Interfund Transfer Revenue $1,391,290 $417,103 Fund Balance Appropiation $7,000,000 $310,165 $1,038,010 Total Original Budget $279,505,528 $357,000 $19453,697 $2,716,666 $28,8889432 $2599929243 $1,0389010 $594949058 Additional Revenue Received Through Budget Amendment#5(January 16,2024) Grant Funds $1,024,511 $367,719 $927,629 $45,550 Non Grant Funds $119,159 $5,000 $7,346 $95,239 $1,348,070 Additional Interfund Transfer Revenue $94,442 $23,750 $1,711,096.57 Additional Fund Balance Appropriation $126,837 $150,000 $148,192 Total Amended Budget $280,870,477 $753,469 $2,381,326 $2,919,562 $28,983,671 $27,703,339.57 $1,186,202 $6,842,128 Dollar Change in 2023-24 Approved Budget $1,364,949 $396,469 $927,629 $202,896 $95,239 $1,711,097 $148,192 $1,348,070 Change in 2023-24 Approved Budget 1 0.50%1 111.06%1 89.49%1 8.43%1 0.33% 6.58%1 100.00%1 24.54% Authorized Full Time Equivalent Positions Original Approved Full Time Equivalent Positions(includes Permanent and Time Limited) 1,001.800 14.130 9.000 3.000 Changes to Full Time Equivalent Positions 2.000 1.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2023-24 1,003.800 0.000 15.130 9.000 0.000 0.000 0.000 3.000