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Agenda 03-19-24; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 19, 2024 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: February 6, 2024 Business Meeting Attachment 2: February 15, 2024 Work Session FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 February 6, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, February 9 6, 2024, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene 12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 21 22 1. Additions or Changes to the Agenda 23 24 Chair Bedford dispensed with reading the public charge. 25 26 2. Public Comments (Limited to One Hour) 27 a. Matters not on the Printed Agenda 28 Terri Buckner said in the information item from Orange County Planning staff, Chapel 29 Hill's zoning and stormwater regulations as urban, and the County's as rural. She said that 30 observation fails to recognize that the area under concern for WASMPBA extension is neither 31 urban nor rural. She said there are both farms and suburban neighborhoods and it is a transition 32 area without infrastructure and community services to support high density development. She 33 said building out that infrastructure will not fall to Chapel Hill alone and Orange County and 34 Carrboro will be forced to support that growth in one way or another. She said cost estimates to 35 the county cannot be done until there is a plan in place so why open the area to sewer without 36 the plan. She said bringing in water and sewer and opening the area to high density development 37 without a plan is the antithesis of sustainable development. She said it conflicts with the county's 38 own Climate Action Plan among other plans. She reminded the Board that the county has already 39 had to buy out three homes in Heritage Hills due to nuisance flooding, which arises from past 40 planning decisions that did not anticipate climate change by allowing construction in watersheds 41 and floodplains. She said that further destruction of currently functional watershed, which is less 42 than 10% impervious surface, will exacerbate the effects of the nuisance flooding events. She 43 said two homes in Heritage Hills have experienced flooding within the past 30 days, forecasting 44 the probability that more homes will need to be condemned down the line. She said a recent 45 report from a group of UNC researchers claims that new housing construction in flood prone areas 46 has contributed to increased risks across NC despite community and government efforts to 47 reduce flood damage. She said the report further claims that due to climate change and 48 development within watersheds and floodplains, the technical BMPs are not working. She said 49 Chapel Hill has stated that WASMPBA must be changed before they can put zoning in place, 50 OWASA said the zoning must be in place before they can accurately estimate the cost and design 51 of the new sewer lines, and Orange County staff claims that University Lake won't be affected, 2 1 but residents are completely helpless to protect their homes and safety without the BOCC's 2 resistance. 3 Catherine Vaughan thanked the Commissioners for their responses to an email she sent 4 earlier in the week. She said she applauds the decision to have a crisis diversion facility in the 5 community and reflects humanity and pragmatism. She said she is concerned that her 6 neighborhood is being enclosed by development. She asked the Board to consider helping to 7 preserve the residential character of the Waterstone at Harmony community by minimizing 8 intrusion from development around the neighborhood. She said she would like for there to be 9 sufficient setback, a substantial wooded buffer so that lights will not come into residential windows 10 at night and would also like to see perimeter fencing. 11 12 b. Matters on the Printed Agenda 13 (These matters will be considered when the Board addresses that item on the agenda below.) 14 15 3. Announcements, Petitions and Comments by Board Members 16 Commissioner McKee petitioned the Board to instruct staff or the Broadband Task Force 17 to identify solutions that would extend broadband to the areas that have been identified and would 18 not otherwise receive service in Lumos's current plans. 19 Commissioner Hamilton said she attended the Central Pines Regional Council Open 20 House and board meeting. She said this council is an important regional governmental body that 21 encourages collaboration between participating counties and helps tax dollars go further. She 22 said Central Pines recently won a $3.9 million grant to study EV charging stations and help create 23 a national standard to enhance reliability. She said she also attended an Alliance Health board 24 meeting and encouraged residents to apply for vacancies on the board. Lastly, she said she 25 attended the Durham Technical Community College Board of Trustees meeting and update and 26 the Go Triangle Special Tax Board meeting. 27 Vice-Chair Greene said she attended the Orange County Democratic Party meeting at 28 Carol Woods last Sunday which recognized Chapel Hill Town Council Member Theodore Nollert's 29 efforts to organize the student vote for the fall election. She said she appreciates Commissioner 30 McKee's petition and joined him and Commissioner Portie-Ascott at the Caldwell Community 31 Center for another Lumos community presentation. She said on Saturday, she and Commissioner 32 Richards represented the Board at the Orange County Extension and Community Association, 33 which dates to the home demonstration groups of the early 2011 century. She said the Association 34 is a group of women who used to do canning and quilting, and they now raise money and give 35 goods and services to nonprofits in the community. She shared that one member has been part 36 of the group for 65 years. 37 Commissioner Fowler petitioned staff to bring forward an Ordinance that would preclude 38 tobacco, vape, and hemp shops within 1000 feet of schools and parks. She said she would also 39 like the county to serve as a resource to municipalities so they may adopt similar ordinances, 40 which is vital for them to have any real impact. She said she has reached out to elected officials 41 in Hillsborough, Carrboro, and Chapel Hill with this request. She said County Attorney John 42 Roberts anticipated this issue and has been delineating a course of action. Further, she said this 43 topic has been discussed by Health Director Quintana Stewart and the Board of Health Equity 44 Committee, who agree it is worthwhile. She said surrounding counties and municipalities in Wake, 45 Alamance, Durham, and Chatham have already or are looking into adopting similar ordinances. 46 She shared some statistics regarding tobacco use and vaping, including that usage among NC 47 high school students has increased over 1000% since 2011 and that NC has the second highest 48 rate of youth vaping in the country. She shared that 4 local Orange County youth met with Senator 49 Tillis to discuss substance use prevention. She said there are things that will have to be addressed 50 by the state, but a county ordinance is something that can be done on a local level. Commissioner 3 1 Fowler also shared that she attended a DCHC MPO orientation, the Durham Tech Board of 2 Trustees meeting, and the Board of Health and its Equity subcommittee meeting. 3 Commissioner Richards said in addition to Black History Month, February is also "Love 4 Your Heart" month. She recognized the graduates of Phoenix Academy who held a graduation 5 on January 261h. She also attended the Burlington-Graham MPO meeting, Partnership for Young 6 Children meeting, and the ABC Board meeting. She encouraged residents to attend a 7 Comprehensive Land Use Plan input session. 8 Commissioner Portie-Ascott said she attended the opening reception for First Fridays at 9 the Eno Arts Mill. She said she was amazed by the number of people in attendance, especially 10 young people. She said there were two artists that she was very impressed with and shared 11 details of their work. She also mentioned that the Orange County Partnership to End 12 Homelessness completed the Point-In-Time Count on January 31St, which allows them to submit 13 data to HUD about people experiencing homelessness in Orange County. Finally, she said she 14 attended the JCPC meeting, and the number of school-based complaints has decreased by more 15 than 50% since May. 16 Chair Bedford said she represented the Board at the Eno River Association special 17 meeting where they were doing some strategic planning and getting input from members on ideas 18 to protect the Eno River. She said that every month there is a fifth Wednesday, there is a joint 19 meeting with Wake County's MPO and they are already beginning the work for the MTP 2055. 20 Chair Bedford said the Piedmont Food Processing Center Board met last Friday and it was a good 21 meeting. She said she also attended an informal meeting with Senator Meyer about plans for the 22 UNC coal plant should the railroad become available for another purpose in the future. Finally, 23 she said she attended the Behavioral Health Task Force meeting on Monday, and they are 24 working on trying to illustrate time saving and financial saving from the planned Crisis Diversion 25 Facility. 26 27 4. Proclamations/ Resolutions/ Special Presentations 28 a. Presentation of Annual Comprehensive Financial Report for FYE 6/30/2023 29 The Board received the Annual Comprehensive Financial Report(ACFR)for the fiscal year ended 30 June 30, 2023. 31 32 BACKGROUND: The ACFR reports on all financial activity of the County for the fiscal year July 33 1, 2022 through June 30, 2023. Mauldin and Jenkins, LLC, a firm of Certified Public Accountants, 34 audited the financial statements. The financial statements and audit are required by Chapter 159- 35 34 of the North Carolina General Statutes. The County prepares an Annual Comprehensive 36 Financial Report (ACFR) that meets the standards set by the Government Finance Officers 37 Association (GFOA). The ACFR is submitted to the GFOA in order to be awarded the Certificate 38 of Achievement for Excellence in Financial Reporting. The financial report for the Orange County 39 Sportsplex, as required under the management contract, is included in the County's ACFR. 40 41 The County received an unmodified (clean) audit opinion on the financial statements received 42 from the audit. The financial audit results indicate compliance with County financial policies. The 43 Chief Financial Officer and representatives of Mauldin and Jenkins, LLC will cover highlights of 44 the Report and answer any questions. 45 46 Gary Donaldson, Chief Financial Officer, introduced Tim Lyons and Chad Jackson from 47 Mauldin and Jenkins, LLC. In general, he said that the county continues to have very strong 48 financial results. 49 4 1 Tim Lyons made the following presentation: 2 3 Slide #1 ORANGE COUNTY NORTH CAROLINA T\ 4T Presentation of Audit Results June 30, 2023 4 5 6 Slide #2 �� � drang�Co�r�cy,N�rtir Caralrraa Agenda Engagement Team overview of; AuditOpinion Flnancial-Frends Compliance Report Required Communications Accounting Recommend,ations and Related Matters Answer Questions Auc6ter's DVwusmn&Analysis(AMA) 7 June X 2023 8 9 5 1 Slide #3 a s Orange County, Noah Caro)ina ISIl11 t t f tyy't ,. 300+ �'�. � _ • t L '� f SINGLE AUDITS PERFORMED LAST TT YEAR.COVERING OVER S5.3 BILLION OF FEDERAL GRANTS [DNSISTENTLY BANNED AS A POP Attl5tAMW EIMa INTHE Lai. TEAM MEM®FRS DEDICATED — 140+ —rQ SERVIN471 F. 156,000+ 100.+ year GOVERNMENTAL IN DUSTRY � •F HULPRS 0.ayNURLLN HISTORY PROVIDEDTO (7F QUALITY SERVICE 1 GOVERNMENTA.LCLI ENTS -- +� CU0REWTCLIINTSAWAII®ED Serve 70(x+ [VLALILEN4afL�klx4 = 1 7 5+ iHEGFOAUKTIFICAT@Of Do'VERN0.IENT[LIEN'TS EXCELLENCE GOVERNMENTAL6 14 PARTNERS 18 STATES OFFICES 4( .v... �.,.w,,.�..,.o....w �. Eng.Tflpmpnt Tp7m Lpadprs Tuns Lyom,FFNnL-went Partner Brian Nicholson. Cualdy Review Partner I Chad Jackson,Sr_A-%wclats Au&tor''s IW=rsslop&An*s�s(ADBA) 2 June 30,2023 3 4 Slide #4 Orange County, North CuroWrro Audit opinion Our ResponsibilityUnderAuditing5tandardsGenerally Accepted in the United States of America(GRAS) We commend the Internal control structure for the purpose of expressing our opinion on 4r&rge[aunty,North Carolina's (the"CounggbasKfinandal stat menly not forthe purpose of pravldingan operon on the effecweness of internal ccruols. p,r a�drt was performed In accordance wlth GAA_andGovernrnelerAarrlASSrandru�. Q:r objective is to povide reasonable—not absolute—assurance that the basic flnancral statements are free of material rnissL"Tneat. The.baslc financial statements are the responsibility of tine Countys management- we dtd not audit the flnaneral statements of the DraW CountyABC Board.The financial statements of the ABC Board were ar.dded by other auditors whose feportwas f,.rnlshed to us,along wrthcertain other re"redcomnutrradons.Our"nion on theCar.Diy s fananclal statements Is based s&k*on the report of the other auditors who performed the audrt of the ABC Board.The fananclal smemenTs of the ABC Board were not audited In accordance with G4veTr]Jh3 NAYiduktg 5D7eh78 rfs. Report on Basic Financial Statements Unmodified rdean')gpimDn on basic financial statements, Presented falrly in accordance tiMth xcounting principles pe-erml y accepted in the United States of America. Our resportQtlity does not extend beyond financial information contained in aror report. Audfdar''s iNwusska n&Analysis(AD&A) 5 June X 21723 6 7 6 1 Slide#5 Orange County, North Carciir ra Compliance Report and Audit Scopes&Procedures Government Auditing Standards("Yellow eoole'p Report The Flnarrcial report package contains a report on our tests of the County's Internal controls and compllance with lanes.regulations etc. The report Is not Intended to provide an opinion on Internal controls nor Is It Intended to provide a legal determinatlon on,the Countys compllarKe with applicable laws and reguladons. This report and the procedures perforated are required by Gavemmem Audrring 5Mndards. Compliance Reports We were required to perform Single Audit procedures on six lea major programs(d Federal and 2 State of North Carolina programs). We Issued a report on the County's federal programs in accordance with the uniform Guidance. That report contained an unmodlfled-opinion on compliance. We issued.3 report on the Cauntys state programs in accordance with the State of North Carolina Single Audit Implementation Act. That report contained an unmodifnedapinionon compliance. A.uotr'tm's Nwusskw A A iafysls M&A) 2 Jane 30,20323 3 4 Slide #6 Orange Ct}unty, North Carolina Financial Trends—Composition of Fund g,311ar p Trends from 2022 to 2023 Fund Balance Categories-Genera I Fund n 2022 Fund Balance:$31,3M 50,000,006 ❑ 2023 Fund Balance.$AO,dM 45,000,006 n Increase to unassigned furW 40'0D0'000 balance of appraximateN 35,000,00D $4.4 million.—mostly related 30,00010rJ0 to the decrease in assigned 25,060,036 )appropriated in subsetiuent 20,000,0516 period]. 15,000,COD a Increase to restricted fund 10'0120'00d ba lance of appr4xlrnatefy 5,00S1.000 $1.6fu1. 2021 3022 2023 0 Unass�ilrred fund balance as Of June 30,2023r is 17.2%of ■rvoopendablr wRewieted ■CcMmitted ■ASsigyned ■UnassiRriud General Fund.pebtSvc. Fund expenditures. AudG'W-s Dfsrwsslon 8 Analysds(ADS 5 June 30,2023 6 7 7 1 Slide#7 Orange County, North CoroFFno Financial Trends-General Fund Revenue Cnflar 1.896 [nsrges ra sawiaea,s.3Ya Ir�ju-wrnmsrtd,7.296 2623 2U22 [11f property Tmes 166.249,567 161,453.366 6.796,201 SaAes Taxes 43396.TB© 37,9%,379 5,03,461 IrterwyUrmwa 19.353115 20,673.198 11.210,00 Q8rCT-9 irr serseas 14.,[135.,772 13,755$59 2T9,913 Other 4.195,960 2,719.676 1.475,174 269.249.264 256,496.678 12.741,606 Auaoke's btsnusStDn&Analysts rA0+8A) 2 Jai1a 30,2023 3 Tim Lyons said the decrease in Intergovernmental revenue category can be attributed to 4 "COVID-funding" expiring. 5 6 Slide #8 1 40; 1 Orange County North Cbrohno Financial Trends—General Fund Expenditures 2M 2022 Diff %age Community services 14„585,312 13,205,403 1,389,9x9 6% General government 13.103,289 10,774,606 2,3.32,693 5% Public safety 33,434,889 27,822,848 5,612.151 13% Human SerAces 38,758,538 39,736,328 (9TTJ90) 15% Education 87,869,758 94,816,033 3,063,725 39% Support services 11.805.389 12461,129 (6%790) 5% Debt service 41.756.825 431364.765 (1,563,946) 17% 251.419.069 242217.111 9,200,9019 100% Debt service expenditures includes appmxlmate;y 521.7 million of principal and interest paymears on school refuted debt for the fiscal year endeO jvrry 30,2425. When tine balance of the”payments is added to aan-debt service, rural exPendirwresOr educarlan rata;approximately$715.7 mllllnn err 48%of t4ral General fume+Debt Service Fund expenditures_ Au&r's dtsausskln 8 Analysts(AD&AJ JUna 30,2023 7 8 1 Slide#9 Orange County, ryarlh corarrna Financial Trends-Proprietary Funds Solid Waste Enterprise Fund Chance Operating reyenues 3 11,001,798 S 11,337,941 S (336,143) Operating expenses 9,430,416 10,019,577 (569,161) Operating income 1.571.382 1,318,324 253,458 Unrestricted net position 9.696,271 7,645,336 2,05,935 Oparating cash lav 1,277.803 4,209.250 (2,991,447) Overall cash low (502.535) 2,169,292 (2,671,828) 5powPlex Fnterpri-e Fund 2423 2422 Chance Operating revenues S 4,769,351 5 3,a35,429 S 933.922 Operating expenses 4117.559 3,x97,155 224,444 Operating income 651,782 (61.728) 713,518 Unrestricted net pwition 617,738 344.385 303251 Operating cash low 1.116„325 977:972 138,354 Interfund transfers - 794,044 (790.000) Overall cash raw 374.184 1,160,769 (7a5,578) AueYitot's Dwusslorr 8 Analysts(ADM 2 ,lune 30,2623 3 Slide #10 Orange County, North Carohna R�.�dlS��_�4�'Llullications Significant Accounting Policies Management is responsible for the selection and use of appropriate aocounti ng policies. The significant accounting poiroks used by the County are described in Note 1 to the basic flnan<ial scaterrrents. During the current year,the County implemented Governmental Accounting Standards Board GASB)Statement No.4fa SubscFiption-89sed infamaadan Tech glogyArrargemems. The pall<les used by the County are In a<cordance wlth generally accepted a<counn ng principles. In considering the qualitative aspects of Its pal Icles.the County Is not Involved In any controversial of emerging Issues for whlch guldance is not available. Managementgudgment/Accounting Estimates Accounting es[lmates are an Integral part©fihe flnandal statements prepared by management and are based on management's knowle0ge and experlen<e abowt past and current evenrs and assumptions abowt future events. The County uses various estimates as part of its financial reporting process-including actuarial assumptions. Auditor's awus.Von 8 Asalysos tAa7&l1 Jerrie 30.2M 4 5 9 1 Slide#11 >4+ Orange CounV, North Ccaralirw Rgquired Communications(Continued) Relationship with management We recelved full cooperation from the County's management and staff. There were no disagreements with management on accounting Issuesor financial reporting matters. Management Representation we requested.and received.written representations from management relating to the accuracy of Information �rcl ui]ed In the tlnarxlal statements and the completeness and accuracy of various Information recluested by us. Consultation with Other Accountants To the hest of our knowledge,management has not consulted with,or obtained opinions From,other independent accountants during the year,nor did we face any issues requiring outside consultation. Significant Issues Discussed with Management There'h'ere no significant issues discussed with management related to business conditions,plans,or strartegjes that may have affected the risk of material misstatement of the financial statements. Audtar's EilscussAm&Anafysls(A 9A) Jute 3a,2023 2 3 Slide #12 J Orange County, North Caralna Required Communications(Continued • Audit Adjustments Several adJustrrrents were required during the condu€t of the audit;these adj ustments have been provided to management and they haw provided us with representations tfwt the adjustments have been posted to the County's general ledger. we did not have any passed audit adjustments. Financial Statement Disclosures The footnote disclosures to the financial statements are also an integral part of the financial statements and the process used by management to accumulate the information included in the disclosures was the same process used In accumulating the statements. The overall neutrality. consistency, and clarity of the disclosures was considered as part of ou r a uck. • Information in Documents Containing Audited Financial Statements Our responsibility for other information in documents containing the Countys basic financial statements and our report thereon does not extend beyond the information identified in our report. If you intend to publish or otherwise reproduce the financial statements and make reference to our Firm,we must be provided with printers' proof for our review and approval before printing_ You must also provide us with a copy of the final reproduced material for our approval before it is distributed. • Auditor Independence In accordance with AICPA professional standards,MaJ is independent with regard to the County,its component urtut.and its respective financial reporting processes. AurfilMar's Nwassko$Analysts(ADBA) 4 Jana Sia,2023 5 6 10 1 Slide #13 40* Orange County North Caraififra Audit Finding 3033-001 Reporting of Employee Costs to NCDHHS In our testing of employee casts charged to the Medicaid and SNAP programs,we noted four 141 total instances (three l31 out of forty l40)for Medicaid and one�1]out of forty X44]for SNAPI where the employee's day sheet (where time is tracked by service code in 6-minute increments)included more time than the employee's approved timesheet for the week.. No questioned casts noted. Management Points(Recommendations) Capitalization Thresholds for Right-to-Use Assets Over the last two[21 fiscal periods,the County was required to Implerneni the provisions of two ill new acCounting Standards(GASB Statement No.87,teoseS and GASB`tate Ment Na,96, Inform otiorl Techrricxrggy A,rorlgemenrsp that have significantly changed the way local governments ac€aunt for leasing aalvltles and Information technology(IT)contracts. These new standards have created a new class of asset that is recorded In the counrys statement of net posidon known as a rlghrto-use asset. Similar to capital assets,these right-to-use assets are capitalized and amorilaed over the life of the underlying agreelnentts]or and ilying assets useful life fwhlchever Is slrrsrtel. We recommend the County adopt a capitalization threshold for recording right-to--use assets In the same way that the County has a capltallzatlon threshold for recording tangible capital assets, Establishing a threshold will make It easler for the county to more efficlentiy evaluate agreements that could give rise to the recording of right-to-use assets and eliminate what could be time spent on items that are Immaterial to the Cr u nvys flrianclal statements. AurfiWs Nsaussk o it Artai`psls(A0,14) 2 done X.2023 3 Slide #14 >rr Orange County, North Caroitina Management Points(Recommendations) • Counter Reimbursement far Sales Taxes Paid During our testing of the amounts recelved by the County from the North Carollr►a Department of Revenue (NCDOM during the fiscal year ended lune 30,2923,we noted the County did not receive a relmbufsemern of sales taxes prevlously pall, Based on our dlscusslon with mariagement of the County,the NCDOR submittal Is noirnally a part of year-end processing that has been delayed such that the county has not recelved these funds ffom NCD-DR yet, Management Is In the process of preparing the application for relmbursement that Is required to be sent to NCD4R before the funds are released. Additionally,we have noted that managernent has Implemertetl adrl clonal Internal controls to ensure this Isnot overlooked during the annual closeout process In futwe fiscal Fears. • Accounting for Special Revenue Funds During our review of the CountVs firvancial statements,we noted the DSS Payee Fund did rot have any revenue or expenditure activityfor the Fiscal year under audit. Based onour review of the general ledger activity,it appears the County is still accounting for this fund as if it was still a custodial fund of the County where all amounts are received as cash and offsetwith a corresponding liability. With the change in accounting standard that was brought about by GASB Statement No.84,RdudoryAcrivives,this fund was reclassified to a special revenue fund in previous years and should be reflecting the inflows it receives during the fiscal year as revenues and conversely,the outflows as expenditures. Due to the fact that the activity for the fiscal year ended June 30,2023 was not material,an audit adjustment to reclassify the activity was not required. However,we recommend County staff implement additional internal controls or additional annual closeout procedures to the ensure the amounts are properly recorded in accordance with generally accepted accounting principlestGMPk AA'dar''s UlW=Ss m&Anafysfs(AD&A) 4 done 3t1,2023 5 6 11 1 Slide #15 Orange County, North Corcrlifrca New Accounting Pronouncements New GASO Pronouncements for Future Years Statement Nn.10'r€amrpeusvted Absences was issued in juroe 2022 and is effect ue for fiscal years beginning after Decem her 15,2023,whicfr means the County's fiscal year ended June 34,2025- Current l Pcrid Ing flvlajar GASB Projc€ts Re-EloAminadon Of the Flnawclnl Rtpaxt6ng Model. GA59 has added this prc#e¢t to its technical mend& to make rrbpro,en-ePas io the existing Flnanoal reporting model(established via e,ASB Issued statement No 34l Improvements are meani to enhance the effettneness of the model In providing information For deoisbo-making and assessing a governmeriM accouniabday. Rawanue and Expense ReeWltion Is another long-term project where the GA59 is working to develop a comprehensive appllcaacnmodel for recognawmofrevemmand expenses fromwnr exchange,exchange,and exchange-Ilketfansacilons. Cruiny CCIKern Unvertnhrties and Swvawv Firixnciel Stress is major projK1 where the goal is to address issues related to discksures regarding going concern uncertainties and severe Financial stress.This technical to*is being examined by the G SS doe to a wide diversity in practice regarding required presentation an the face of the finant al statements,diiisclosures,etc, a6clraeutres Related m CapitalAiiees Is a project the GASB added to as agenda this year as a result of the new class of assets ('nghmo-use-assets)from the new siamardts r.GA58 87,94 and 95). The exposure draft proposes neva g dance regarding the msdcr—re of certain Items related io capital assets. Audkw'S DO&WLTSkxt 8 AA*&M(AD&A June 30,21723 2 3 4 Slide #16 >fl— Orafagre Ct+ufrtJl; Nortfa Caro#ffa Govt.Clients-Free Quarterly Continuing EdLJcc1tion • Since March of 2009- For Over 12 Fears'! Mauldin&Jenkins provides free mmrlertocoTdim inP education for all of our=vemmental clients, Topics are tailored to be of interest to governmental emides, In an~to accommodate our entire governmental client base,we rifer the sessions several times per garter at a variety of client provided locatirrr,repubing in greater networlung and knoMedge sharirvg among our grverrmrental cliiersts,iNe normally see approximately 180 people per quarter. Examples of subjects addressed in the past few quarters include: • Accounting for Debt(ssuances GASB PtaJe€ts&Up-dates(ongoing&several sessions • Achieving Excel leneeinFinancial Reporting - Human Capita I Management Best BudgednpPra,0ces,Polltk•sandProcesses - Grant4ccouniingProcessesandCorvi*ls • Budget Preparation - Internal Controls Over Accounts Payable-PayrolIand ArCFR PfeparatlonC wa(21 day harrds-on course] Cash Dlsbufsemerits • Ca pita I Asset Accounting Processes and Controls • Internal Controls CWerReceivables&the Revenue Cycle Col laterallzatlonofDeposltsand Inve•stments IRS Issues.Prlrrarll Payroll Matters • Component Units Legal ConsiderationsforDebt lssuanoes&Disclosures Cyb tsxurIVRiskMariagement Pollclesand Procedures Manuals • EvaluatingFinancial and Non-Financial Health ofa-flout. • Segregation of Duties Fn)anralReportCard-Where Does You rGoovt,Ste rid? Single Audits forAudltees Fina ncialReponingModel Improvemerxs • Special Purpose Local Option Sales TaxtEPLOST] G45B Nos.74&75,OPEBStantiartts - Accounting Reporting&Compliance • GASS No-77,Tax Abatement Disclosures Uniform,Grant Reporting Requirements and the New G4513 No,84,FiduciaryActivlikes 5ingleAudit Audf T S Dkt=s3k o 8 fln*SOS(l1bM 5 June 30,2023 12 1 Slide #17 Orange C raurrty, North Cor+hno eovernrnentalAdvisory Services Care Offerings G.rdtrPi dndd ally E--hrY9—Rs�exrs Allaxals elr ruc:avalul Fxuiaa�ws+and NYfIPY NS4Y�.gw1£-arA rlydra.ae dd hey vn rny+(Ip M9T9hF{UfMrh -0U[C-0iTlS Ykpr4iYtIA] nlpxllmr•s -.id.d lnrnrvusr uak l;a7he4rr�rrA @esvedresu Hs m11Gmi4R{1XpsrAi®Gils vsa aarxntw oeRa®rc a laq+emflrriN •fiMCaMrarmi x 4F.Ir�hV"ai+•'ri+a lr@ iWael rwscalYn�6R4.ain a O+k+rllrivi.N�.q i�t+i �iti�Y�pa�vt orl�rurtmrl iransxwien . ro,ncq - da Mar wadi •Psr;!'in Pll hrT 8rctl�r r fv 4i+ir a IOYamiblRryeMMalidnY+lW .fernrce Winccinon .C�an+�x'S(.tir+4q+Wi1M S:rar34 R'+ alti+lNYEaI ]YINiRaa�earl. .9crirs L9el wxnw mNatldYri NilS[Yl IaNMp�1lW! a iaatlararlYq T#arhipYluklcw[lain . -,ul£palrk ifpr(i"w.x .Lmta 0.ir>ry0Ni1P�4 `TrOa+Y^V Uiipµdrr� .Luran CaPtalMxuyanwn rl..:[N,Q a 4Yr{liyr'.N 3mn�w • a�iai =Tul+ri+orr:vmdt.r�f +P�yr>mr..aw.r.r.xr P�eryxiN rae�'r?rr .ACM1dmry S:aa1)a�M1'arW Slaesn a pyynnah9rn/SlycapPrrn Pot-ik+6 �.iKc iN y'tc�r:Alv,.d,va6dtTa+ a gawMvalLrr[ fNu�cs�aR4ntfwrtlPrmUy Audrar's Orstusmm&Ariafysrs(AD&A) 2 juju 30,2023 3 4 Slide #18 Questions & Comments ORANGE COUNTY NORTH CAROLINA /f T Thank You for the Opportunity to Serve 5 6 7 13 1 Commissioner Portie-Ascott asked what the consequence is for the audit finding. 2 Tim Lyons said NCDHHS may come to investigate the issue further, but as far as the audit 3 is concerned, it does not rise to the level of a material weakness and would just continue to be a 4 single audit finding if remained unchanged in the future. 5 Commissioner Fowler asked if money given to Sportsplex is being paid back to the county. 6 Bonnie Hammersley said yes and indicated that will be reflected in the current budget 7 year. 8 Commissioner Hamilton asked about the unrestricted net position in the Solid Waste 9 enterprise fund. 10 Tim Lyons said in enterprise funds there are assets, liabilities, and net positions. He said 11 the net positions are what is leftover. In proprietary funds there are multiple classes of net position, 12 and the one that is not shown there is net investment and capital assets, which is what is left over 13 after deducting liabilities from assets, but some of what's left is tied up in capital assets and is not 14 available for spending. He said unrestricted net position is what is left after considering those 15 types of costs, so essentially current assets available to be spent on the operation. 16 Commissioner Hamilton said that is helpful to point out because there looks to be a 17 negative cash flow in 2023, but in fact there is a higher unrestricted net position meaning there is 18 capacity to deal with those changes and flows. 19 Tim Lyons explained that the negative cashflow has to do with change in pension and 20 OPEB liabilities. 21 Chair Bedford asked about the $5,000 capitalization limit. She said it seems like a small 22 dollar amount. 23 Tim Lyons said in a county Orange County's size, $5,000 does seem low for a tangible 24 asset. He said it would be okay to leave it at that level, for tangible assets, but would recommend 25 the threshold for leases and SBITAs to be higher because otherwise immaterial leases and 26 SBITAs will have to be tracked and that is not helpful or useful information in the financial 27 statements. 28 Chair Bedford thanked the auditors and the Finance Department for their work. 29 30 5. Public Hearings 31 None. 32 33 6. Regular Agenda 34 a. Approval of a Professional Services Contract with Thomas & Hutton Engineering to 35 Provide Civil Design Services for a Greene Tract Master Plan and Approval of Budget 36 Amendment#5-A 37 The Board received a historical perspective on activities related to the development of the Greene 38 Tract; discussed and considered approving a new design services proposal to create a 39 development Master Plan for the Greene Tract; and considered approving Budget Amendment 40 #5-A to provide for the total cost of the project. 41 42 BACKGROUND: The Greene Tract is located east of the Rogers Road community within the 43 Town of Chapel Hill's extra-territorial jurisdiction (ETJ). Of the 164-acre parcel, 104 acres is jointly 44 owned by Orange County/Chapel Hill/Carrboro and 60 acres is owned by Orange County 45 (Headwaters Preserve). Over the last 20+ years, the three jurisdictions have invested significant 46 resources to identify and support the goals for the Greene Tract as a resource for the Rogers 47 Road community and the residents of the two towns and Orange County, all of which can be 48 found on the County's dedicated Greene Tract project page and dynamic StoryMap, but featuring 49 the following: 50 14 1 - In 2006, the Town of Chapel Hill initiated and led a Rogers Road Small Area Plan Task 2 Force with the Greene Tract partners, resulting in a final report in March 2009; 3 - In 2012, the Historic Rogers Road Neighborhood Task Force led its own small area 4 planning efforts, resulting in a final report in September 2013; 5 - In July 2015, the Jackson Center co-led the Mapping Our Community's Future Report with 6 the Historic Rogers Road Community, which was completed in May 2016; 7 - In June 2016, Orange County purchased 60 acres for preservation from the Solid Waste 8 Enterprise Fund ("Headwaters Preserve"); 9 - At the 2016 Assembly of Governments (AOG) Meeting, a suggestion was raised to ask 10 the elected officials of the three jurisdictions to participate in discussions on the Greene 11 Tract; 12 - In 2017, staff examined a potential reconfiguration of the jointly-owned tract and the 13 County-owned tract for the purposes of environmental preservation, potential affordable 14 housing development, and a possible school site; 15 - Between 2018 and 2019, the three jurisdictions considered multiple iterations of a joint 16 resolution for the development of the Greene Tract and accompanying Conceptual Plan; 17 - Between 2019 and 2020, the three jurisdictions discussed and approved the Greene Tract 18 Resolution for a Path Forward and Interlocal Agreement, identifying land use acreages for 19 the Greene Tract, initiating staff to seek professional services to conduct an environmental 20 assessment, and initiating the drafting of an Interlocal Agreement between the three 21 jurisdictions to provide a decision-making process for the three jurisdictions moving 22 forward; 23 - In April 2020, Orange County contracted with SynTerra to complete the Greene Tract 24 Environmental Assessment, to be delivered in July 2020; 25 - In 2021, the Interlocal Agreement (ILA) between Orange County and the Towns of 26 Carrboro and Chapel Hill Regarding the Current and Future Use of the Jointly Owned 27 Greene Tract was executed by all three parties. Among other commitments, it directed 28 staff from all three jurisdictions to work in good faith to "develop a work plan that includes, 29 among other things, a decision point timeline regarding development" of the Greene Tract; 30 - In November 2021, the three local governments adopted a resolution approving a 31 conceptual plan, which identified land uses and acreages to be used as schematic for 32 future planning purposes, including the development of a Master Plan. The 45 acres with 33 frontage on Purefoy Drive and Lizzie Lane were identified for "Development" and the 16 34 acres with frontage on Merin Road were identified as "Public School and Recreational 35 Site"; and 36 - At its November 14, 2023 meeting, the Orange County Board of County Commissioners 37 approved a contract for Gensler and VHB to provide community engagement services to 38 support and realize the Greene Tract Master Plan, with the understanding that a second 39 firm would partner with these consultants and the Greene Tract owners to provide the civil 40 design services for this project. 41 42 In January 2023, a staff work group operating at the direction of the ILA identified the need to 43 separate the master planning needs for the Greene Tract into professional design services and 44 community engagement services, allowing trained professionals to focus on the respective 45 deliverables and allowing the planning staffs to coordinate their efforts. This would allow the 46 community engagement efforts to focus on a shared vision and mission for the design 47 professionals to utilize in the delivery of a master plan that recommends development footprints, 48 designs, and intensities for this acreage, as directed by the 2021 Greene Tract ILA. 49 50 15 1 Request For Qualifications (RFQ) Process of Evaluation 2 In July 2023, Orange County issued a RFQ to identify a qualified consultant to provide Design 3 Services for the Greene Tract Master Plan on behalf of Orange County and the two Towns. 4 5 Six Statements of Qualifications were received and evaluated by the proposal review committee 6 composed of Orange County, Town of Chapel Hill, and Town of Carrboro Planning staff. The 7 committee evaluation was based on the following criteria: 8 9 1. Past performance of the lead consulting firm on similar planning projects of similar size 10 and scope 11 2. Adequate and experienced staff and proposed team for the project 12 3. Current workload and firm capacity 13 4. Strategy for providing required services 14 5. Understanding of the area where the project is located and scope of services. 15 16 Based on the evaluation process, the review committee requested proposals from and 17 interviewed two of the firms, and unanimously recommends Thomas & Hutton Engineering Co. 18 (T&H), for contract award. T&H is a respected and established multidisciplinary firm in the 19 southeast, with 15 locations in Georgia, South Carolina, Tennessee, and North Carolina, including 20 the office in Research Triangle Park that houses the primary staff for this project. T&H merged 21 with Coulter Jewell Thomas in 2022, bringing all principal staff featured in the proposal to T&H. 22 The principal management staff for this project has done work in Orange County, the Town of 23 Chapel Hill, and the Town of Carrboro, including the 2009 Rogers Road Small Area Plan for the 24 Town of Chapel Hill, designing the Homestead Road Residential Community, and leading the 25 engineering and design for the Morgan Creek Greenway Master Plan and Implementation Plans. 26 27 Summary of Project Scope and Approach 28 Orange County Planning staff negotiated the scope of services and budget with T&H, as reflected 29 in the Letter Agreement of Services (Attachment 1). The T&H proposal is intended to assist 30 Orange County, the Town of Carrboro, and the Town of Chapel Hill with civil design services to 31 create a Greene Tract Master Plan. The intention of both the Greene Tract owners and T&H is to 32 deliver a conceptual plan that can be utilized to define and directly inform a site plan for entitlement 33 with the Town of Chapel Hill to develop the Greene Tract consistent with the terms established 34 by the 2021 Interlocal Agreement including commitments to Public Engagement, Affordable and 35 Mixed Income Housing and other uses, a School Site with Public Recreation, Connectivity, and a 36 Development Agreement; and the 2021 Resolution that affirmed land use needs and goals to 37 promote mixed-income housing opportunities; preserve environmental features; protect historical 38 and cultural resources; promote cost-effective infrastructure; incorporate school and recreation 39 sites; and earmark development areas for mixed income housing and mixed use potential. 40 41 The design services project features four primary services: 42 43 1) Project Coordination and Management, including all data collection and collaboration with 44 the Community Engagement consultant, Gensler; 45 46 2) Master Planning — Housing, Recreation and Community support/service center, including 47 the preparation of an executive summary and two (2) "Conceptual Master Plans" for 48 presentation and feedback, that shall feature: 49 50 a. Residential uses (focus on affordable housing and mixed income housing); 51 b. Non-residential uses (focus on low intensity commercial and services uses); 16 1 c. Community support uses; 2 d. Open space and recreation; 3 e. Landscaping and buffering; and 4 f. Utilities; 5 6 3) Master Planning — School and Recreation Site, including an executive summary and an 7 elementary/flex school site feasibility and suitability assessment for use by the Chapel Hill- 8 Carrboro City Schools; and 9 10 4) Connectivity Framework, including an assessment of Prepare a transportation 11 connectivity exhibit, a professional opinion of probable construction costs, and an 12 estimation of likely impacts to the existing transportation network. 13 14 Both GenslerNHB and T&H are obligated to work cooperatively on this project, and, while 15 contracted to Orange County, understand that the commitment is to provide a Greene Tract 16 Master Plan that is agreeable to the Town of Carrboro and the Town of Chapel Hill as well. 17 18 Project Presentation: The consultant will be required to provide biweekly updates to Orange 19 County, participation at up to four meetings/workshops, and presentation at a joint meeting of the 20 three owners and governing bodies, as well as other meetings Orange County directs it to attend. 21 Other community stakeholders represented in both the 2021 Greene Tract ILA and on the 22 Steering Committee may be invited to participate and comment at such meetings, at the discretion 23 of the property owners. 24 25 T&H requested modifications to the standard allocation of risks within the contract. Planning & 26 Inspections Director Cy Stober negotiated terms deemed acceptable, but the contract now utilizes 27 the American Institute of Architects' professional standards for both ensuring expediency of 28 services rendered and standards of care, specifies what products may be used by the County 29 beyond the project's scope, and alters Orange County's indemnification protections. The County 30 Attorney's Office has reviewed and authorized for the contract to move forward for Board 31 consideration as proposed. 32 33 Cy Stober, Planning & Inspections Director, made the following presentation: 34 35 Slide #1 ORANGE COUNTY NORTH CAROLINA Greene Tract Design Services Proposal Board of Commissioners February 6, 2024 36 17 1 Slide #2 Purpose Provide details regarding a recommended professional services proposal that will produce a master plan for the development areas of the Greene Tract. ORANGE COUNTY 2 rVORTH C/kRL7LiNA 2 3 4 Slide #3 Greene Tract Design Services Proposal Thomas &Hutton proposal recommended by multijurisdictional staff team — Years of experlence In all three jurisdictions,especially under the Coulter,Fhomas,Jewell corporate name Will work cooperatively with the Community Engagement consultant, Gensler, but beth are separately contracted with Orange County and accountable to the Greene Tract owners ORANGE COUNTY 3 NC)WYH CAR€3ur rA 5 6 7 18 1 Slide #4 The Greene Tract: Restoring Community & Connections THE GREEN TRACT: Our Experience SteriaP�N ISr®ries I i R®aerdru and ahpngllo®e.n Eioad aria became hheproparty of—d blacks [ �� ttxam+,-rrldatwrrx rpr arter eht ilvil War. �' 7Fe Ro9er�Raad Slnalh hrr Plan Aiwrmhrr oFfamilies h—f,rurrd prnminentlx is Ule hiseorx a! ktasr nam urea ooyr.me,nm ra,�„ rn�rrlgnhpdiaa0—Tlw tepeans,ehr J—,tha caalars,eha Nunes, - rrmryShe Walkws,and ehe Nunes. hIwllFpaed rn the comnwalCy[�bpth hem wlYhout and within.At various ernes,ehrre vras airiculeure,asavr mi ll, mprnbl�rl'WriW 4a sal►A 0 1 Nik arrl e,e6. I 'aepj#014 wdant,.,C,rW,and Ghekerq prWId4 i*M for rasldenes, - arrdthesurpluseswere&—d, Recommended Mas's Plan'urthaC.—Hty- 6 - upm space - I W A 4 f � THOMAS _:...: 2 3 4 Slide #5 900 The Greene Tract: Restoring Community &Connections RELATED PROJECT EXPERIENCE Examples of real local solutions that our Team has designed,over the yews CIIC40mmunity Based Master PL.annin+g: The American Legion Property ChapeL Bill A& - 2' .. ! „ ^ _ u[alxna Leman rllar[en 66Y161 FT711 IiYFII 1'LiY sakrak Xlek.FIC "AACn lh.hail 7HOMAS s -- Program Element Cast Comparisons Community Design Workshops Master Plan � H U T TQ N 5 6 Cy Stober said there were 6 proposals and out of them all, Thomas & Hutton is the 7 preferred vendor. 8 9 19 1 Slide #6 90 The Greene Tract: Restoring Community & Connections RELATED PROJECT EXPERIENCE Examples of real Local soLutions that our Team has designed over the years Community Based Master PLanning: Homestead Gardens- ChapeL HILL - _ __-NEkevCD ADAC FIFfFA l ��:� P0146 4iLSMS - f}3LYIL�IITY PIAI^-1101A� 'aREf-Tr;{NL TQil�WH(e.:aS r_ SMRM. MWTMEIRS li 7 y £A�ROEHC' - 113.10 w?RKET #, LENIGIE - ENTR<ACF THOMAS H HUTTON 2 3 4 Slide #7 POO The Greene Tract: Restoring Community &Connections RELATED PROJECT EXPERIENCE Examples of real local solutions that our Team has designed over the years 0"C"Ornmunity Based Master PLanning: Morgan Creek Greenway - Chapel HILL and Carrboro J j HUTTT©N 5 6 7 8 20 1 Slide #8 PRO The Greene Tract: Restoring Community & Connections RELATED PROJECT EXPERIENCE Examples of real local solutions that our Team has designed over the years Community Based Master Planning. The Eubanks Road Property - Carrboro r- Fd �f #. T THOMAS }-BUTTON 2 3 4 Slide #9 ppOD The Greene Tract: Restoring Community & Connections C:� RELATED PROJECT EXPERIENCE Examples of real local solutions that our Tearn has designed over the years Schoots: r Creek ide Elementary$chool Sandy Ridge Elementary School WG Pearson Mernentary School -'i - - T THOMAS I-RUTT0N 5 Lucas Middle school 9catt kung Road Master Plan 6 7 8 21 1 Slide #10 90 The Greene Tract: Restoring Community & Connections RELATED PROJECT EXPERIENCE Examples of real local solutions that our Team has designed over the years C�Affordlabte Housing: low iv 11 Henderson ! i Mayntud Road Cary THOMAS TIT. Farrington Road HUTTON 2 3 4 Slide #11 Project Proposal Elements ORANGE COUNTY 11 NC)WYH C:ARC) SNA 5 6 7 8 22 1 Slide #12 Project Proposal Elements Project Coordination and Management — Coordinate with local gov'tstaff on biweekly schedule Attend meetings prescribed by Orange County • Cvlleetand presentrelevant dotatvmasterplan development • Reviewexistingplam,studiesassessmenIs,and age ndaitems - CoIIaboratewjGensleronuptofour{dl openhouses/pubilc workshops Assist w jptesentatlom tool nt meetingof owners ORANGE COUNTY 12 I711C7RTH C,ARL7LiNA 2 3 4 Slide #13 Project Proposal Elements Project Coordination and Management Master Plan for Development Area Coordinate with local gov'tstaff on biweekly schedule — As informed by-community engagement efforts, Attend meetings prescribed by Orange Cou my interlixal agreements and resolutions Collect and present relevant dotatomasterplan developmerA — will feature,as relevant: Review existing pla n5,studies,asaessmrents,and agenda items Affardable Rousing - CollahoratewjGenslerort uptofaur{d,lopen houses/puhlk. workshops Won-residential Uses Uses Assist wjpfesentatlonstofolntmeetingofowners Opnn5pace&Rec atiuq • Open 5parn dk.Recreation • Required Landscaping&Buffering • Required Utllides,Iruluding5tormwater GRANGE COUNTY 19 NC)WI-H CARC3"rIJA 5 6 Cy Stober said they will not have a pre-engineered stormwater pond, but the areas will be 7 included. 8 9 10 23 1 Slide #14 Project Proposal Elements Project Coordination and Management Master Plan for Development Area Coordinate with local govt staff on biweekly schedule — As informed by community engagement efforts, Attend meetings p resrrIbed by Orange County interlocal agreements and resolutions • Collect and present relevant datato master plan development — will feature,as relevant: • Reviewexistirugplans,studies,assessments,and agendaitems Affordable Housing - CollaboratewjGensleronuptofour{dl openhauses/pubilc warkehaps Non-residential Uses Assist w jpresentatlom to)oI nt meedngof owners Cammu nity Suppose Uses • Opery Spare&Retreatiory • Required Landscaping&Buffering • Required Utilities,IrxludingStormwater Master Flan for School&Recreation Area Feasibility and Suitability Assessment for a future elementary school or"flex"facility Will include connectivity and recreational needs ORANGE COUNTY 1a NORTH C/kRC3"rIJA 2 3 Cy Stober said that the Chapel Hill- Carrboro City Schools is a key stakeholder and there 4 will be a master plan for school and recreation areas. 5 6 Slide #15 Project Proposal Elements • Project Coordination and Management • Master Plan for Development Area — Coordinate with local gau't staff on biweekly schedule — As informed by community engagement efforts, Attend meetings presvlbed by @Targe County interlocal agreements and resolutions • Collect and present relevant datato master plan development — Will feature,as relevant: • Review existing plans,studies,assessments,and agenda items . Affordable ltnuslug - CollaboratewjGensleronuptofour{dl open houses/pu blIc warkshaps Nflr�*esFdential Uses Assist w jp resentatlom to)olnt meetingof owners Community Support Uses • Opery Spare$r Recreatiory • Required Landscaping&Buffering • Connectivity Framework Required Utllltles,IrxludIngStormwater Coordinate with Chapel Full on identifying street, sidewalk and trall design criterla. Master Plan for School&Recreation Area — Feasibility of the existing network being able to _ Feasibility and Suitability Assessment for a future aceommodatethe antielpated traffic and examine elementary school or"flex'facility alternate access routes, — will include connectivity and recreational needs Prepare a transportation connectivity exhibit Prepare an opinlon of probable constructlon costs ORANGE COUNTY 15 NCMUr-H CARC3"rhJA 7 8 9 10 24 1 Slide #16 Project Proposal Elements The Greene Tract: Restoring Community&Connections 04jrOUR APPROACH 01 Project Kick-Off Sopa 02 Community Engagement Data Collection&. &Development t Coordlnatton 3 Mappingoftency Outreach l%P eqdp FkAd PYOJ 7dt 1Gi k-Ort rrt_ItAirtg to Crdlnate with Commundy rFC Topo,R4Pd.'vCgMInHQ..road d15,�s3 v nCea tt.pdttntik Engagement Spe kst Early nrrtvrork tAiiii m.,4atndgry Arts, ehsalte.mgg ,.arid&Uk cjht kk rs. Cornnm nity Workshaops7 erw mants,QvmerShip.Zoning cnnstralnts-StreamVWvrllands 04 Slte AnaLysi-a �¢'. 05 Land Planning oe Stakehotder Check-In I(���1 /^'�� Aw rnkAu rat —d--wing lnlu `+f - RrpnR conropt W-rtdeflign present LpdatLs to stak-_-1ntdE g*aphis wrlhibits to inform sokvtioos tooddnsss identiFi$d and hear input was hrtergppretep Conceptual Resign.Surrmivy challenges and opportunities -to the w,Xk report of opportunities and Emkore lamp use possibllhles constraints IN %ent Findings& 07 Master Ptan 4B Rrcommendations to Stakeholders t /Connectly Ity Ptan prepare consensus Master'LItar+ �I Ripam- r,,J pesh)t sufnmary or tAa.st_r Plan. THOMAS Connectwity Ran surnmaryof Cannettnvity anri 1MOL&rtpn1ation Ran In -- f ndings alor+g with lmpWmentation COnIm nity and EI.-:ted riff tiaLs �"� H UT TO N 2 Strategy 3 4 Slide #18 Proposed Future Land Use Map^ Background November 2021 - Resolution Approving a Conceptual Plan rJ valnit 66 acres of jolnt development I u e UavNrvr*M 22 acres of joint Greene Tract Preserve ➢� w=M • 16 acres for School use I l • 6G acres of County owned Headwaters Preserve gl April 2023 - Recombination Plat realigned properties and placed v_ 3 "Headwaters Preserve"solely in County ownership e..rryn++e Pa:'q fed K7 l Esti True F-LO,�Gpreal L W k L'l l r�smod a+a rarwe.ra.r sw NmV nsdr ; .... -. 1 S !w.av�x�,,.nrwrs lues"dowi IPS c�nr�el ��n,.f 5 pE.s�vy carcn�o.d,wr 6 Cy Stober said the black lines are the old property lines and that the Headwaters Preserve 7 is now fully in the county. 8 9 25 1 Slide #19 Prior Greene Tract Planning Activities 2006—Rogers Road Small Area Plan—Town of Chapel Hill and Greene Tract partners 2012—Rogers Road 5ma11 Area Plan-Rogers Road Task Force 2015—Mapping our Community's Future-Rogers Road Community facilitated by Jackson Center — Focused on development in the Rogers Road Neighborhood ...this effort would help guide future conversations about land use planning and development approvals,especially in the Greene Tract..." — Did not include affordable housing or school stakeholders Nearly 10 years old and does notref!ectrecentdevelopments in area,school capacity needs,and/or transportation concerns(e.g. Eubanks Road Park n Ride lot) ORANGE COUNTY 19 NC3RTH CAROLINA 2 3 Cy Stober said that previous planning has been regional. 4 5 Slide #20 Background Recommendations Development dos and Don'ts Retim families who have lived here for decad.e5/ „rx• cul.I�rr ea 3�6'Rxa. Le.�me-� ie uxnagrapl'ie jgenerationsFec 9x4erxneC'%aM'fuPd 1s+YL/aarcd Ganes urga.sea�wwnw+w.eg lur�scx.ISwa+�aarl AdwdrGb Hsevr:WmUa—,w hws,—1y umar,and a-arelrlanr W r-fx Timdur"harden on bmnp nae � nvn.+Al'oidmbfnr del'nedasrxc rmi ac'[evshoussn� Lar{eror flus nNnmu�Sr,wdm.rlFfar;etarcwW lia i1 RW 1Connect - _ - largerx NBe +■ ■i prcres pa•rf,and-ummvnLr-etc e•a.nrw specs '� 11 • I.--!W+*W9Wd— (,—k-em II'm Whip. OedunM- ,serer is �", _ ulnas UW wrnen[a d people I—ouBdr of nx 06-4,or M -j nm p"two-g 1400 V*6ny•+ [l--Lvt ddaddma-6 hsfdcl desrn.{—=n the—Ile y d huuane dhx—m #- • i"MRwRh.the n ahb fl—d.for the future {amenni wsQ enh cn1Y orr pan[d exe>5 • Stifle-+rmlM rL'ab for olfoioabk ha�IrE Respect the physical/natural character f the Il ' neighburhucid ORANGE COUNTY NC3R-FH CAKC3L-INA 6 7 8 9 26 1 Slide #21 Project Proposal Elements • Master Plan Process Design Workshop One—Vision Launch • Hold interactive exercises to explore key areas of opportunity and challenge • Produce Design Criteria&Evaluation Measures Will reflert foundation established by Mapping Our Community's Future(2015) ORANGE COUNTY NORr_t4 C/kRC7LiNA 2 3 4 Slide #22 Project Proposal Elements • Master Plan Process Design Workshop One—Vision Launch • Hold interactive exercises to explore key areas of opportunity and challenge • Produce Design Criteria&Evaluation Measures - Will reflect foundation eaableshed by Mapping Our Community's Future(2015) — Design Workshop Two—Vision Alignment • Gensler and Thomas&Hutton Will provide initial focus areas,guiding principles,potential design priorities • Develop design criteria and evaluation measures to Inform Master Plan and Its policy goals GRANGE COUNTY 22 NC)WFH CARC3"r rA 5 6 7 8 27 1 Slide #23 Project Proposal Elements Master Plan Process Design Workshop One—Vision Launch • Hold interactive exercises to explore key areas of opportunity and challenge • Produce Design Criteria&Evaluation Measures - Will reflert fourrdaFon established by Mapping our Commumty's Future(2015) — Design Workshop Two—Vision Alignment Gensler and Thomas&Hutton will provide initial focus areas,guiding principles,potential design priorities • Develop design criterla and evaluation measures to inform Master plan and Its policy goals — Final Open House Master Plan presentation to the public — Final Recommendations Report&Master Plan Report delivered to the owners and the BOCC ORANGE COUNTY 23 NORTH C/kRL7LiNA 2 3 4 Slide #24 Recommended Scope & Cost • Recommend Resign Services Scope-$155,000 GRANGE COUNTY 24 NC)WFH C:e4RC3"r1JA 5 6 7 8 9 28 1 Slide #25 Recommended Scope & Cost Recommend design Services Scope-$155,000 Project Coordlnatlon&Management ,Attendance at Oeslgr Workshopsi'Open Houses • Presentation to the Greene Tract Owners • Biweekly Meetings with Staff Coordl.natlan with Gensler 10-month Prooa Timeline Master Plan-Development Area - Master Plan-5chool&Recreation Site Connectivity Framework ORANGE COUNTY 25 1V0RTH C/kRC7LiNA 2 3 4 Slide #26 Recommended Scope & Cost • Recommend Design Services Scope-$155,000 Cost Allocation Project Coordlnatlon&Management - Orange County(43%) $66,650 dttendaru at Design Workshops�Openkauscs — Town Of Chapel Hlll(43%) $66,650 • Presentation to the GreeneTwl-0 vers — Town ofCarrboro(14%) $21,7W • Biweekly Meetings with Staff Coordinatkan with Gensler 10-.month Proo ct Timell ne Master Plan-Development Area - Master Plan-5chool&Recreation Site Connectivity Framework GRANGE COUNTY 26 NC)WFH C:e4RC3"rIJA 5 6 7 8 29 1 Slide #27 Recommended Scope & Cost Recommend Design Services Scope-$155,000 Cost Allocation Project Coordlnatlon&Management - Orange County(43%) $66,650 Aiterdan aiOeslgrWorkshopsi'OpenHouses — Town of Chapel Hlll(43%) $66,650 • Presentation to the GreeneTraetOwners — Towyn of Carrboro(14%) $21,704 • Biweekly Meetings with Staff Coordi.natian with Gensler 10-manthProoctTimeline • FY24 Greene Tract Budget: $367,000 MasterPlan—Development Area ' Greene Tract Total Contract Services: $399,800 - Gensler/VHB; $244,800 - MasterPlan-School&Recreation Site - Thomas&Hutton: $155,000 Connectivity Framework ORANGE COUNTY .. NOR, C,ARL7LiNA 2 3 4 Slide #28 Recommended Scope & Cost • Recommend Design Services Scope-$155,000 Cost Allocation Project Coordlnatlon&Management - Orange County(43%) $66,650 Attendanaeat Design Workshops�Open Ftous s — Town of Chapel Hlll(43%) $66,650 • Presentation to the GreeneTwl-0 vers — Town ofCarrboro(14%) $21,744 • Biweekly Meetings with Staff Coordinatkan with Gensler 10-.manthPro0ctTlmeline ■ FY24 Greene Tract Budget: $367,000 MasterPlan-Development Area ' Greene Tract Total Contract Services: $399,800 - Gensler/VHB; $244,800 - MasterPlan-School&Recreation Site - Thomas&Hutton: $155,000 Connectivity Framework • Budget Amendment 5A:$32,800 - Orange County(43%) $14,104 - Town of Chapel HIII(43%) $14,104 - Town of Carrboro(14%) $4,592 GRANGE COUNTY 26 1vr)RrH CAR€3"rIJA 5 6 7 8 30 1 Slide #29 RecOmrlfllendation 1. Authorize the expenditure of up to $155.000 for professional services to provide Design Services for the Greene Tract Master Plan; 2. Approve Budget Amendment #5-A; and 3. Approve and authorize the County Manager to execute and sign the contract {Attachment 3}to provide for the scope of services as detailed in Attachment 1, ORANGE COUNTY tri NC3fC1_H CJ02C7L1I<iA 2 3 4 Slide #30 ORANGE COUNTY NORTH CAROLINA Questions? Cyr stober Planning & Inspections Director 30 5 6 Commissioner Richards asked if this is a regular step in a development process or if this 7 is something that is taking a different direction. She asked about the need for this step. 8 Cy Stober said this is a required step for a concept plan for a development in Orange 9 County. He said there is a question to be answered by the owners about the preferred path 10 forward. He said that detail has not been defined, but this is a critical step to get to the next level. 31 1 Commissioner Hamilton asked what the timeline is for finishing this work. 2 Cy Stober says this will take 10 months. 3 Chair Bedford said we are a little behind but cautioned not to schedule things in July. 4 Vice-Chair Greene said she appreciates this proposal and that over the years there have 5 been discussions about the potential for small scale commercial development in this area. She 6 asked if this master plan leaves room for this to be revisited. 7 Chair Bedford asked what a pattern book is. 8 Dan Jewell said it is a collection of design elements and details that would be seen as 9 aspirational for the community. 10 11 PUBLIC COMMENTS: 12 Reverend Robert Campbell said it is important for Thomas and Hutton to come on board. 13 He said more conversation focused on what is actually possible to fit on the land is important. He 14 said he has worked with consultants before, and some things can be implemented, and some 15 cannot. He said they can look at other recent developments for guidance and ideas. He said there 16 is another community engagement meeting this week on this topic. 17 Chair Bedford said she thinks the connectivity part is critical and fits in with what Reverend 18 Campbell said. She said they need to address how to create a feeling of community in what is 19 developed there. 20 21 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 22 authorize the expenditure of up to $155,000 for professional services to provide Design Services 23 for the Greene Tract Master Plan; approve Budget Amendment#5-A; and approve and authorize 24 the County Manager to execute and sign the contract (Attachment 3) to provide for the Letter 25 Agreement of Services as detailed in Attachment 1. 26 27 Commissioner Fowler said she is glad to be moving forward on this. She asked if 28 entrances and exits to a potential future school are being looked at as part of this. 29 Cy Stober said yes, as well as whether it will be interconnected with the development 30 acreage. 31 32 VOTE: UNANIMOUS 33 34 7. Reports 35 a. Presentation of the Draft Solid Waste Master Plan 36 The Board received a presentation on the Draft Solid Waste Master Plan, consider the 37 recommendations in the Plan, and provide direction to staff regarding which scenario presented 38 in the Plan should be pursued. 39 40 BACKGROUND: Orange County issued a Request for Proposals on April 9, 2021 for 41 development of a Solid Waste Master Plan that moves the County to "Zero Waste" by 2045. As 42 approved by the Solid Waste Advisory Group, the overarching goals for the Solid Waste Master 43 Plan and its development have been as follows: 44 45 Goal 1. Develop a comprehensive and easily understandable Solid Waste Master Plan, 46 with identifiable action items and a plan summary; 47 48 Goal 2. Develop a comprehensive strategy that by 2045 will lead to "Zero Waste," as 49 defined by the County; 50 32 1 Goal 3. Integrate the Plan's efforts with the ongoing climate action plans of the County, the 2 Municipalities, the University and the University Health Care system.; 3 4 Goal 4. Select a sustainable business model that incorporates the financial, social and 5 environmental; including carbon footprint reduction impacts on our community; 6 7 Goal 5. Identify future programs, initiatives, facilities, and infrastructure to achieve the 8 "Zero Waste" goal, as defined by the County, while ensuring the long-term financial 9 stability of the County's solid waste and recycling program; 10 1 1 Goal 6. Identify strategies to increase public education and participation in waste reduction 12 and waste diversion programs through awareness of reduction, reuse, recycling 13 and composting; while addressing ordinance and enforcement requirements; 14 15 Goal 7. Develop and include an equitable comprehensive public engagement process that 16 effectively includes input by the general public, including groups that historically 17 have been marginalized, and key interest groups, including the municipal and 18 university partners, and keeps the public informed and updated on the process; 19 and 20 21 Goal 8. Ensure all proposed programs and policies are in regulatory compliance with local, 22 state and federal requirements. 23 24 Six (6) firms responded to the request for proposals, and upon recommendation of staff, the 25 Board awarded the contract to develop the plan to Gershman, Brickner & Bratton, Inc. (GBB). 26 27 GBB presented the draft plan to the Solid Waste Advisory Group (SWAG) in November 2023. 28 SWAG recommended the County pursue Scenario Three set forth in the plan. 29 30 Robert Williams, Solid Waste Management Director, introduced Jennifer Porter and Chris 31 Lund of Gershman, Brickner, and Bratton. 32 Jennifer Porter made the following presentation: 33 34 Slide #1 e • � � • . CDIrlN1Y . 3 scr` r 35 �, s 33 1 Slide #2 094 f4lR Table of Contents YX _r -Zero Waste Definition &Pro ect Goals A.x Perspective: r • get to Zero Waste -Community Input& Engagement ORANGE • �piVN1Y • r grams(Baseline) 1" SOLIDWASTE IT R•.• to Zero Waste Scenarios -InClosing 2 3 4 Slide #3 Orange's County Definition of Zero Waste The reduction of solid waste to nothing,or as close to nothing _A: as possible,by minimizing excess consumption by means of responsible production,consumption,and reuse and maximizing ' y. the recovery of solid wastes through recycling and composting. Zero Waste by 2045. 5 6 7 Slide #4 Project Goals (1-8) GOAL 1-Develop a comprehensive GOAL 3-Integrate the Plan's efforts and easily understandable Solid Waste with the ongoing climate action plans Master Plan,with identifiable action of the County,its Towns(Hillsborough, , items and a plan summary. Chapel Hill&Carrboro),the University, and the University Health Care system. GOAL 2- Develop a comprehensive strategy by 2045 that will lead to"Zero GOAL 4-Select a sustainable business Waste",as defined by the County. model that incorporates financial, social,and environmental aspects, 9"I`'• including carbon footprint reduction #y' impacts on our community. -zl Continued... g 34 1 Slide #5 Project Goals (1-8) GOAL 5-Identify future programs,initiatives, GOAL 7-Develop and include an equitable facilities,and infrastructure to achieve the Zero comprehensive public engagement process that Waste goal,as defined by the County,while effectively includes input by the general public, ensuring the long-term financial stability of the including groups that historically have been County's solid waste and recycling program. marginalized,and key interest groups,including municipal and university partners,and keeps the GOAL 6-Identify strategies to increase public public informed and updated on the process. education and participation in waste reduction and waste diversion programs through GOAL 8-Ensure all proposed programs and awareness of reduction,reuse,recycling,and policies are in regulatory compliance with local, composting;while addressing ordinance and state,and federal requirements. enforcement requirements. 2 3 Slide #6 N GBB Perspective: _ How to Get to Zero Waste ? ,f A Rout!to Zero Waste Plow is guided by the following questions. KEY PILLARS OF ZERO WASTE INCLUDE: ► How to prevent,reduce,reuse? ► What to recycle 1 divert? How to collect and process? 1 11 reLydin¤t curb5ide materials rood > What to do with what is left? How to finance? 4 5 Slide #7 Sustainable 007;;:Z�Pthink Redesign Materials Red jcL,ConseNe,M i ni nnize daexo,mn w;�arsw.mr,d..m.�.aw!wmq Management Hierarchy ° "°R"' ' � ° 3Recyde N dry{w m,id n,n P,Js The 5MM Hierarchy tool ..... .. ._..wve Pnns,ce mui hypo W ewe nn nrn rynnv.mr.n:wrc"� helps establish preferred 4 IFart�vaRVv"*PVBwm.a„wrBitlHn:ydkM PFl^"raa wm mmy,nvery management practices for V� Icy emmry fN4�+mhManl waste materials to prevent wasteA il.hd 8,alm,mm.� ,w,m 1,Mi,y azh,rc lvAYl generation in the first place. : mM°.I mu ^�^,rq ,Vaeyudeiln,yv,NleJw un,It3,prd.hiLtlik"nNr,�ikyluvpn hvmkne nl L ura.aur.rgrunua unems 0 6 35 1 Slide #8 Advance the Circular Economy (CE) CE goals:design out waste and pollution,keep products pwhsn and materials in use and regenerate natural systems. using SMM Hierarchy and the CE Model serves the Road to zero Waste. Local example Circular Triangle An organization In the Triangle region of North Carolina that accelerates a just transition to a circular economy,whose initiatives include aTextile q Incubator to encourage keepingdothing in local use,Learn morealSouC the intubator a[ 2 3 Slide #9 Zero 'Waste Plan Must Reflect Community Input Change County Public Engagement Activities in 2022 SolidWa5teAdvisory Group ElfPublicMeetings Free and Paid Ads(print) !TV Coverage Mandarin,Online survey(English,Spanish, Burmese) 4 5 Slide #10 Engaging Traditionally Marginalized Community Members P PUBLIC SURVEY IN 4 LANGUAGES. > SIGNAGE&INFORMATIONAL MATERIALS English,Spanish,Burmese, To reach communities with limited internet access or Mandarin, exposure to news networks in places residents gather or access resources, r 4 COMMUNITY LISTENING SESSIONS ! ADVERTISING SURVEY&PUBLIC MEETINGS 3 in-person sessions(t hybrid), Local media outlets:newspapers,community-based 1 virtual session;interpreters radia,area newsletters and listservs- available. 6 36 1 Slide #11 Public Feedback Summary Current system working well but want Overwhelming suppoft for increased efforts County to he on forefront of solid waste innovation. fur food waste management. Desire systemic change with maximum Increased outreach and education efforts effort on preventing waste. needed;consistency in drop-off materials. +I Invest in state-of-the-art facilities to handle Robust reclyding and food Taste waste within County or regionally. t9 management within K-12 systems. 2 3 Slide #12 Current Programs WASTE IL RECYCLING ..11R.W11T 11L1.LPl[Nfi5. • fsazardaus Hodwnld Wasle Urban Curbside�w.Nkrt} . OWallon of the Integrated 5olld Compskng Educatron: . Urraesl MSW clleclion lor�mct Arop-olf Wale ManagmenLrauliiyal •Cmlposiing�esenladcm& ppmmdm hulldingands[tcM RmsdrrL•rriffun G'retasnhmrb al Eubanks Awad whi[h roa[dioc . �HpurRttp[Ihrg Prhp�ai♦ii0:e Hillsllsruugh.{srrkornB Cht�d 'NIni;Mps 13uasPd}indti&rsJoLbAe Hill lincki ilthepordon[tithin 1he[nnsaicnnn-:M 'Compuflol1Umr S&fin rugram ourknoluurlly}In singte-lanilly lkrr'akti.n Larrdlill -Comrposl.Rlns In Site s R dPlasll[s ne c5 ial5 Mnmm cr duplerer qualify rs . -� wGeily[WUStde wy[Iing rdlectim kegLaaled W2,rial Recycling Waste Red lom staffed WRCs} Rural[ur -5k0 Che Straw . BwcdCrner hsldelrvsyullxrvsceAl MulcHan9Ccmprt tics $k the$hdl 1CrJluftbruiln[orppraledattas lobesiinp!ogram .kenyra§tj'UWr-lnVMi:w1Jut r Salvage Sil d olOrargeCounty rberogg Stars Ptagram r tanslru[tiarsill pemollilonWaite Muni-[nnHo.G►g • fund Wasp Drop-MSizes "cling car..sites as mulR,osh Nii5iog mr fjkm in Caffinin, Chmpa Hill&Hilbhoraugh,available tooC defi[52.1nrr Aw'MrNm rer3airg mllecsion Cmmercud leery rardboa d, '.rod vraaM 4 S 6 7 37 1 Slide #13 Ivey Factors for a Zero Waste Future in Orange County ► CHANGE-We can't achieve zero waste without it. CONTROL-The County currently does not control all aspects of solid waste collection. ► POPULATION GROWTH-Is projected to increase 18% between 2020 to 2040. •MSW is currently only col[acted from WR Cs(drop-off sites)and from sole rt government buildings and schools,. ► TRIANIGLE J CONSORTIUM-The County is collaborating •rood waste Collection sites are partiallydepen dant upon with Triangle on solid wash issues. the Farmers Markets remaining open In their current Iocatitans,otherwlse they may have to move,which ► RECYCLING COLLECTION-The County takes over would have a negative impact to program usage. urban recycling col lectron in July 2024, The County can build upon the success of its current food waste collection at restaurants and bars.. ► C&D LANDFILL-Has 20+years of life remaining at current fill nate. ` EUBt4NKS ROAD DISPOSAL FACILITY-Has Diverdngmore recyc,lahles from C&D material will extend the significant limitations at present as well as 3fe of the landfill, adjacent comrnuniry concerns. •Future facility investment is critical for County control of materials including MSW. 2 3 Slide #14 Current Solid Waste Collection KEY POINTS: in Orange County (Baseline) T,Based on population waste generation estimates,there shoWd he mom R+15W atirlhulahte tO tlrange Caumy and the Twins than i$Upturt;rl and pr(Xessed by them Tons Now Tam Now TdtalTens Ntm presendyb(cause MSW collection Is Managedby Managed by Managed by handled by the munlcipaddesandlor Oran,ge[ounty 1heTowns Orange County&theTowns underprlvatewaste collmWnand disposal. NISW 6A15 IUD5 The impact of the •RecugnitiAgthepraentiilmited 5.510 Road to Zero Waste collection of MSW,the k, Count has Rerysli RG, ' u Man focuses on ttwfnostControl werIflueasing yard&rood Waste 8,T01 5,250 increasing recycling andtraclrngchediuersloaof terydables and yardlfood waste. ['&D 11,629 p Plus dlsrersion of yard and food waste 2-couatypopwlawngrowth Is projected to he 1 B%from 2020 + tonnages. to 2UO,,this will inareose waste m mrlafsand disposal in the region. I If the itoad to Zero waste actions are not undertaken,the 2045 Zero Waste goal will not be achlevable. 4 5 6 7 38 1 Slide #15 Road to Zero Waste Scenarios For Orange County No current facility changes; Includes all of Scenario 1 1 ncludes all of Scenario 1& current program adjustments; recommendations plus some Scenario 2 recommendations Flo new programs. current facility changes;current plus Sustainable Materials P Lowest Cast program adjustments and new Management(5MM)campus; programs, current program adjustments Medium Cost. and new programs. Highest Cast. 2 3 4 Slide #16 lit k • _ - - kms...- 'Y A_._. _. "> Additional 4 FTE employees. In addition to the 4 FTE,$2200,000 estimated to cover materials and fees. > Lowest cost,least impact Fes,. 5 -imm-W- 6 7 39 1 Slide #17 SCENARIO y • Rto[t�K-raffmr��mIW[er PulIV.j.:rte INR[Urfygt 4611hdav mage r lrtwlmr' lila-p9t•nl q��uv�� 4lrsfems InrllYlramevwrr'�[,ya<r Tlme the RPlec1 [esf III d+Ernn.yer'il*abn l+sed�W45Td-ThlneIAGG. - L MrAr[rq d Callon B.faRal mmdl[, Pym•rlm making ecyclry N.- fA.a 516•h hole MIA— nual'Y Yrs E[pard aPP�fca+.e+ahp.ng =amy lurinl ."d—ilk. F—onA angAagr sxreasrd a((or4 alt n[riiN 2 Ma Wh m W.a J—. -masa lnurcvta5r[M,lP NPPa Meals Hlgll WA wAn nuagY Issmr vd: 7Fir.rw np. nublw:rr 11 raW. ..urnY Inw aWll'nma halyd[x.9 EPA [ la•vur lra tial in+nnr.rnr kutl u11$6IXllwlr t#u�v5lby g 9fFol9e pane l�frT.ners on route' oRllwn9rd vrrenl:ng Nene r.Yers Wyh h�V uul[k ran n nna1V VH ' Ad'gllwul6figg to�sNmllan9[f atertnhon acrd wlsOe prCT.mlPn. .n lne flrc-P'a[r--. - iYAa[au M,mrlroma—A U,n,t'.r�-al W.uvre A Gro1i::r b—and...pnhn�J ij Axm[in Rw,"r..l..n.l rru Phan LaxU eya Luny a-fru 9wlLcaldnerrce. xhaah aAmY CreateConn FF-Iff l Marr1atup cymmeroalL M '1 �`� -uxs on 5 .t!:v° cal and muhllaRr♦•Y nrrtl lamiyrxrcting lsa Ick Placa urwrsa4prw:5uJ yrTGe Lkdl.nn mne hmP u1llrni4'P rsnnnar 6whstll[N mV rTefrJklg rrcris5rxns• Imre. Y[rs5[yyf rMIR` Lvsinr„ 1�rmcd: T1w Lu-nr.µmum wad:, knl lk11 a P:JCy 10-a YYJ rn nrrlrmhp+x9lrywrl tent rinury In hr sl lne. � 9rulr ±Qlrvnican Mho nh isrrTrwl"lrnh And L[WheY'Ah"enn --A tc4wa 1nnn'a1mn r[nnn It9nrf, Hlgh. —ntl On�.rg Arrur+dr V. Ininvd nnlry[rtm[M1"lE rnr welt pmyer[ I'r;alrn vrs natile [r:. nnrvtnetl wade rxlr I'[t.nlr. prevrFlan and agrci l<d for 'I... WA WHIT blca! On,Lnmx Ye.enm:n athesl Pslura[[t.hle: __umY d:sinew wahln. M"Impadxd 9uei9-: °I-niu ahi til wa51u 1a . 'H+nlu Cn.neLWrr lwcrmrg nail ar+ JehSda ¢frA ln[rease ay.Pr n nnTnliPn ITwx merkettrle[e, edi..11 r.a.{rrr nrrn,. en°.I. n9..a�im nnmV "'I nnrlrmT S1AJ1.+r+° u.rrens 2 3 4 Slide #18 W461 4 0 F-1.11 a -Yate:scenario 2 assumes all recommendations from Scenario 7 erre impl+emenred. Includes New Recommendations Additional 2 FTE employees. ' Additional 5500,000 estimated to cover materials and fetes. Medium cost, higgerimpact. 5 _ _- 6 7 8 40 1 Slide #19 SCENARIO IM1rpx.L Ult ylPy lrr@uC !vm :w�Qephc ble�od saG r Foasp ds[l Pubic tput AM-1R CnuG—v, L-Wh4Hy llmli ke'ttM PYc{ 1 nines d. SynYxnq Egll"F+—1 Thr. Unslaencyaemat nems ConflAem xheduk;cedes; T�arlotc=tM 9 rarJ'...". ..Pw as M1NAfi I.. x.PasfM raNuiiasfva[q fErYcriV: M,:..1_, lUle 51— u.•, rx: r,alu3 i,xin •aP6nn of+suWl u#h[Tal.wGerts7s. mik5 hraeled N Enlpnxxs:ntat WNE W1h NteesuryYnrrrforce lrepl Mij sEP bMiU.loe. dnmPFry7(4 airs. imla UIMIdPULaetSsu is haw.dpn pe 7fl hlr� [tali andhx,—^^IlV .aeyminyKm wfhr..ot� wurw Mair ie.Sinn �r Shun diw eix. RJd3Ku�l3.S,Ud]wnl Unit-rtlih)E mernsl ficna u.m nu.Inu[wswlaihal f4ur,.�ul te,aoo lrY..urnry�s IrVntlrllYq:ummerea Vmulll� errv.uYn Inns e,ansdavha Mactesslbrtll'ap 11 IauuV Y[.:rding lsamplµllw 'NTIuIU 11 I"aeiS— rPo.G;ny&.—raf m2lxr3rlv+dnklied Pl Hnxw Mauve c6xai , Slxrli Orfar'.i. 1CPoil.r•I. mUNllamlN bulNngx r rdenl5. ci T1-- -1111"Iran 1 Ix:l,' .s-J. If Plrn)I.Yni+ 11Nnn,amlldPcpinlrv. hN{fp^rw wemv Mori. .Inrrl 'av�5'mv � ii.77A k,iTtL9i r,lilJr,S ! mnd'r�,•rl'mn .,�.�.�� +ukn[tu J7,W7ruSlaMCn UM ^dl xbx+R YUr metal. �. le enikt'14nai. ,,1- I^.-'Il.• .I, ,iv] 71 Plpllrarne P^v'r„..ria,fJxt�lix Ytl 6-1,Ir amune the hap 7 Hnna Mrr:: wuale.rl[, Pnhlc.gwce f.ru+w+nt!rE and•Y�I Impkmenl'dec O'..nm nrwrtwe caudxnsnsr I !lam "M am—r updatrsflar_wlV —g Yep 2— ITlul.c JA rw..m. ,xkcM:alrcl rxn..c,r sx wolr^ inn. I,nyy xnudMf s..m.daus^J4%- 514U- 2 a%imrva.;7+lJs•n2 3 Slide #20 SCENARIO 2: RECOMMEND,�TION #9 Summary of Materials Accepted at all Orange County WRCs Materials Type3 } LL9 WRC Name m qi -m District Eubanks Road Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y IV N 18 Z. Walnut SrvveChurch Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y' 2 Read Neighborh God SOUP11ite waste a Recycling centers f adshaw Quarry Road Y Y N N Y N N Y N Y Y N Y Y Y Y V Y N N 12 a Fergusan Road Y Y Y N Y N N Y N Y Y N Y Y Y Y V Y •iN N 13 7 HishPock Road Y Y Y Y Y N Y Y Y Y Y N Y Y Y YY Y N N 16 a 4 5 6 7 41 1 Slide #21 Mare:Scenario 2 assumes all recommendations frofn Scenarios T &2 erre implemented. ► includes New Recommendations ►Estimated 5175,000 master plan fees. ► Estimated 57M-512M for the Single-Stream Recycling(SSR)facility assuming'no need to purchase property& $250,000 for equipment;plus 5 FTE employees. ► Organics program development$1.4M. ► Highest cost,biggestimp"t. 3 4 Slide #22 SCENARIO 3 Impala+ ErWlh'ImP>'la WA!,n I�cam[ Im{U[li al IF F—h— Fksrarm &ba Rum h-t Aqurnk IRE.—0— FkzbRry Tru4iu;• I.tlecr[k nl HuancssrK dnr lean[ Syrirlrn fyusr F'sr.,a.ulk T:r. arfn Ilr+ulw..r�s7 I anspncxk? a •. f4ui.ad 3daual Plsx r¢r M...I.;+ 9iprdn11[euciula4r54TnUf +Fmxl: IS 1;xhtles [Jssny Nd{a,1m^s^ltiix�aal IandtaL9LYll rid -rr,era4li+,� adp[enl POW al P{y�nlPm ;srvrllmr Y� wm4:•.mnd Ce:A.¢I]andJar ykeensr¢ cim"ohym n[.. rcdilon in [t all¢rnsrr.r sll�-r [aurtlq Lpe tuimrtr haseOan EFA xvl mi4,.Irarr"sll =syl llerin.a,r lS,Ufid7m.�Irw-ycJrl� :Mddlar (lDMInns ala,gTn;n Ffiph estimate Based m EPA: Addhi3lldl ACfiltme lrtcmq ¢oarn Inetlulrukhkel T„��4lrnrrlip Mdrlbnrl lFi,40r1irsmn1 Rr14+n l+.e Publ-1,sa 14-ria•!: WhNu,rir neva fnai rurrukum uyr..s [fi ;allhnr Lenv�?IN1nd"v'A varn.4[•ruNalrahk mai—Iii Puunsirl T+d,Jinx %ind— a tJNin 1, :]rn-linlr Y" orf WIN I.9n,lxl. f,,,III•,= mr+alrr*�Ilr rrnra•' rxxtaliunm mllriliYl[led P-0sbdi MT{C#2E rnrdN LT;wf.m la"121.r4tl srnagd•�=i: [Ir Id d. WL`krk:ECr_ flwrxhasrinq surrp¢n lar ❑I�rrvrs I,i�i,�ln Prnm+4irr:Ml" 44Yde l' E`r:,r.m+ drirtr'ment ''xnkvvrvlPrnf rnv,lr urpnnfnm fnr ling nips [punlY Anmlall. Y- mripem�n[rlfcYfs lull SSI.Ifl m56 7fi f.nmJpSre`.a9.e'Fda'�9r�nrn>ty 5 6 Commissioner Fowler said she felt like several members of SWAG landed on Scenario 2 7 rather than Scenario 3. 42 1 Robert Williams said there were discussions and SWAG raised their hand in support of 3 2 if some of the new fees were offset with new revenues. 3 Commissioner Fowler said it becomes more expensive as you move through the 4 scenarios. 5 6 Slide #23 Key Impacts of Road to Zero Waste Scenarios SINGLE-STREAM RECYCLING The 'A T I ,111 a I t ! ! Waste Rin�deritial Tonnage at 25% Plan includes impacts on diversion tonnages ude 1 , tablesas described in the .rTh R ! ` Additional Tonnage:Cumulative +r _ Note:Financial impacts are modeled at 25% Residential Tonnage at 259b for residentlal only. Net Tip Fee!LEB „ „ ,1+ I 1 I r 7 8 9 Slide #24 RECOMMENDATION Eubanks Road Disposal Facility �1 Possible Concept for the Future deed to improve the Material Recovery Facility now located at Manks Read. 1 Anew Covered faclfity to address transfer/ processing of 55R and incorporate other mater''.al streams that are new Separated in the locatior. ► Staffing efficiencies could be gained by co-located material recovery operations to a single localiort. M Master plan needed to laok at relocating maintenan a facility and yard to make room for expanded processing capability, Reflecting adjacent CommufTV concerns, --- arr olternate site sfioufd also be considered. 10 i r The three scenarios presented herein require varying degrees of infrastructure,funding, and programming;the evaluation of which has considered public input and financial, environmental, equity, and lifecycle impacts. The Road to Zero Waste project team is now recommending Scenario 3 as the chosen path forward for finalizing the Road to Zero Waste Plan. Myriad stakeholders, paired with the Solid Waste Advisory Group(SWAG), will help to implement the Road to,Zero Waste Plan moving forward, and there is a great foundation within Lrange County to build up its Materials Management program. However,the County's Zero Waste goal by 2045 is not achievable without change. Community buy-in and support are vital to success. r: • F 'i xa fi iORANGE g _' ORANGE COUNT 'S ROAD TO PREPARED BY COU NW ZERO WASTE FUTURE IS HER E 146� .., „�sw•�- �,.'°�r-.,.ice_.�, ;, ,;` 44 1 Commissioner McKee asked if this increase is in addition to the improvements at waste 2 and recycling centers. 3 Robert Williams said the waste and recycling centers would have environmental 4 improvements to allow additional uses at the facilities. He said the infrastructure as part of 5 Scenario 3 could allow them to take MSW, so they do not have to be transferred outside of the 6 county by the towns. 7 Commissioner McKee said that given the fact that they are already looking at costs for 8 other competing needs, he does not see it getting to $10 million. 9 Commissioner Richards said there have been challenges with the community engagement 10 piece. She asked what would be done differently to move forward on what has occurred 11 previously. 12 Jennifer Porter said the idea is not additional new sites but reimagining how current sites 13 are being used. She said that Scenario 3 is a phased master plan of Eubanks Rd. or an alternate 14 site. She said that Eubanks is great because there is flexibility there for organics processing and 15 MSW. 16 Commissioner Richards said that would still require community engagement for that 17 process in an area where the county's legacy is not stellar. She asked how they envision meeting 18 this challenge. 19 Jennifer Porter said they have this as a center question during the whole project. She said 20 they will continue to meet with stakeholders. 21 Commissioner Richards asked where the waste is being taken and if it was being taken 22 to a lower wealth county in the eastern part of the state. 23 Robert Williams said the waste is transported to Randolph County. 24 Chair Bedford said that Randolph County is not a minority low-wealth county. 25 Commissioner Richards said it is lower income than Orange County. 26 Commissioner Fowler said if the waste is being transferred that is not taking it to zero. 27 She asked if any of the efforts to take it to zero would reduce the amount that is being used or if 28 it would impact the need for a transfer station. 29 Chris Lund said the transfer of the waste will be needed for the growth over time and if 30 they are going to increase diversion, they will need a facility to do that. He said that if it does not 31 go to the landfill, it must go to other useful locations. 32 Commissioner Fowler asked if there is a place where the BOCC can have an impact on 33 prevention. 34 Jennifer Porter said Scenario 1 has the direction for waste prevention policies and policy 35 changes would be provided in the direction. 36 37 PUBLIC COMMENTS: 38 Susan Walser said currently there is disparity between the Town services and County 39 services. She said that Option 3 has an increase of over$40 per household. She said many rural 40 residents do their own composting and their own yard pick up. She said they do not use vendor 41 services for trash pickup or county recycling, and they go directly to the convenience centers. She 42 said that the fee would increase but they would not get the services they need. She said they 43 should review private trash hauling in the rural county if they want to decrease vehicle miles. She 44 said it would be good to look at rural services and in-town services and the appropriate fee 45 structure. She said it would also be good to look at household fees in surrounding counties areas. 46 She said Wake County has a $20 fee and they are looking at $200. 47 Marilee McTigue said she is pleased to see a Solid Waste plan. She said that 48 recommendation 16 of Scenario 3 talks about two waste transfer stations. She said this is the 49 costliest and contains little detail. She said that this has been highly controversial in the past. She 50 said that she believes that the Centroid of waste production should be where waste is handled 45 1 and it should not be hauled off into the rural communities. She asked that they consider a fair fee 2 structure and the rural community concerns related to the waste transfer stations. 3 4 Vice-Chair Greene said her understanding is that the Board should provide feedback on 5 their preference of the plans that have been presented. 6 Jennifer Porter said they have brought the SWAG recommendation to the commissioners 7 for them to discuss. 8 Bonnie Hammersley said that the recommendation was for the commissioners to provide 9 direction to staff, not to approve one of the scenarios. 10 Vice-Chair Greene said she would like to hear public comment on Scenario 3. She said 11 she is in favor of this option. She said that, in her own experience, this has been about getting 12 Orange County as close as possible to zero waste and it has been a discussion for over 20 years. 13 She said that Orange County will not have a landfill. She said she was impressed by the summary 14 of public feedback. She read from Cradle to Cradle and said it is made of recyclable plastic. She 15 read about the Styrofoam trash problem in China. She said she is excited to think about how close 16 they can be to zero waste. 17 Commissioner Fowler said SWAG members were convinced to go to Scenario 3 with cost 18 mitigation (like LHA program) and they started with scenario 2. She said that they thought of 19 things like long-term homeowners' tax fund issue. She said this brings out the issue of who is 20 using it and can the fee structure be written in a way that is more equitable. She asked if it can 21 be done in such a way that people receiving the benefits are the ones paying for it rather than 22 those out in the county. 23 Robert Williams said towns charge for the collection of waste and the use of waste and 24 recycling centers are available to anyone in the county. He said if a rural customer does not want 25 to bring that, they pay a private collector. He said that if volume increases in the county of the use 26 of private collection, it will decrease the costs because it is by volume. 27 Commissioner Portie-Ascott asked if everyone will experience the increase of 44%. 28 Jennifer Porter said that would be the range if everyone paid it. She said there is an 29 assistance program now that people have access to. 30 Commissioner Portie-Ascott asked if everyone paid that, would that be the $7-10 million 31 dollars. 32 Jennifer Porter said yes. 33 Robert Williams said this is a 20-year process with staggered increases. 34 Chair Bedford directed the commissioners to Appendix C. She said she does not support 35 Scenario 3 at this time. She said she thinks every neighborhood that is the site of a suggested 36 transfer station will oppose it. She said the increase in the expenses for every household to pay 37 is not worth that change. She said she prefers to start with number 1 and then work in number 2 38 to see how it is going. She said prevention is important. 39 Commissioner Hamilton asked how many responses they got from people who were non- 40 English speakers. 41 Jennifer Porter said less than 100. 42 Commissioner Hamilton said the report talked about the Eubanks Road disposal facility 43 limitations and asked about those. 44 Chris Lund said the limitations include the plastics area is sitting on top of the expansion 45 area and has to be moved and relocated. He said that it tightens space at that location and there 46 is less space to do that consolidation. He said that some will have to be moved to make room for 47 the site to handle the future need of new materials. 48 Commissioner Hamilton asked if that is already in the plans to do some of that work. 49 Robert Williams said currently they relocate recyclable materials and if they do not make 50 a change, they will not be able to use that. He said that metals, and bringing in MSW from the 51 towns, help generate revenues and they have shifted the services over from where they are. 46 1 Commissioner Hamilton said that part of what makes this difficult is understanding how it 2 works and asked if this change something that they have to do anyway. 3 Robert Williams said they have to do something, and they have received information that 4 40% of Orange County waste is organic materials. He said that if that is able to come out of the 5 waste system they won't have to go to a landfill. 6 Commissioner Hamilton said so much needs to be done with clarity on recycling and zero 7 waste. She said that she would rather see Scenario 2 done first because the county needs to do 8 more for education around preventing waste. She said she needs more information on Scenario 9 3, but she is leaning towards Scenario 2. 10 Commissioner McKee said he has seen trash collection change over his lifetime in Orange 11 County. He said he has private trash service, and the proposed increase is more than he pays for 12 his service. He said it is a concern for him that people living in less expensive homes are paying 13 their fees as a high percentage of their property taxes. He said from his perspective, he thinks the 14 county can only afford Scenario 1, and possibly Scenario 2. He said he does not think it is possible 15 to be zero waste by 2045. 16 Commissioner Richards asked if Eubanks has to be changed regardless of any scenario. 17 Robert Williams said yes. 18 Commissioner Richards said she is not able to support relying on Eubanks Rd. for the 19 future. She said that the community and the county's legacy there is enough. She said Scenario 20 1 goes well with the Climate Action Plan, and parts of Scenario 2 are doable. She said there are 21 5-10 years needed of community engagement needed. 22 Vice-Chair Greene said Orange County is growing and what Commissioner Richards is 23 saying is very true, but someday another site will be needed in Orange County. She said she 24 would rather go ahead and get this information into the community and get input on where another 25 site could go. 26 Commissioner Fowler said she agrees that they are never getting to zero with a transfer 27 station, but asked if the county can ever get any of the efficiencies. 28 Jennifer Porter said there definitely are success stories across the country with strong 29 organics programs. 30 Chris Lund said there are communities that have taken on the separation themselves and 31 they decide how it is handled. 32 Commissioner Fowler asked if the facilities are covered but the fee or by the capital fee. 33 Bonnie Hammersley said any Solid Waste capital is paid for by the enterprise fund. 34 Commissioner Fowler said it seems there will be a need for a new facility and she thinks 35 a master plan seems helpful. She said that she is not sure about organics because if waste was 36 prevented, it would not have to be transported across town. 37 Commissioner Portie-Ascott said that Scenario 3 bothers her because of the impact on 38 the Rogers Rd. community. She said that this would be too much to ask them to bear. She said 39 even if there is community engagement with Rogers Road, historically communities of color do 40 not always send constant emails or show up at meetings to express their opinions. She said that 41 can give a false sense that everyone is ok with the idea. She said that to expect people to pay 42 additional money is a lot. She said she likes the idea of starting with Scenario 1 and moving to 43 Scenario 2, when possible. 44 Commissioner McKee said the county is morally bound to figure out how to handle its own 45 waste and not ship it out to other places. 46 Vice-Chair Greene said she agrees with Commissioner Portie-Ascott's comments and 47 would consider taking Eubanks off the table at this point. She said that zero waste is impossible 48 but is aspirational. 49 Chair Bedford asked if any scenario tried to decrease the usage and delay the need for 50 additional facilities. 51 Jennifer Porter says it starts in Scenario 1 but is in all three. 47 1 Bonnie Hammersley said as she reviewed the report, she sees Scenario 1 and 2 as 2 standard operating procedures and does not see anything that requires Board approval. She said 3 the constraints at Eubanks are design constraints. She said the question is, do you want to move 4 forward with Scenario 3 and, if so, at what pace. She said as an operation, they do options 1 and 5 2 as standard operating procedures, but the question is what to do as the population grows and 6 how to be more effective and efficient. 7 Chair Bedford summarized where board members landed. 8 Commissioner Fowler asked what is done with the C and D. 9 Robert Williams said some is reused for rocks, building roads, grind stumps for mulch, 10 metals are recycled, and others like sheetrock and shingles goes into the landfill. 11 Commissioner Fowler asked about what Dollywood does to capture their waste and CO2. 12 Jennifer Porter said it is very expensive, but it could be reviewed at a later date. 13 Robert Williams said they have reduced waste, and it was reused as fuel but there is still 14 research and things that have to happen. 15 Chair Bedford said a regional group was formed to look at a regional facility. 16 Robert Williams said he would like to revisit the consortium. 17 18 8. Consent Agenda 19 20 • Removal of Any Items from Consent Agenda 21 • Approval of Remaining Consent Agenda 22 • Discussion and Approval of the Items Removed from the Consent Agenda 23 24 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 25 approve the consent agenda. 26 27 VOTE: UNANIMOUS 28 29 a. Minutes 30 The Board approved the draft minutes from the December 4, 2023 and December 12, 2023 BOCC 31 Meetings as amended. 32 b. Motor Vehicle Property Tax Releases/Refunds 33 The Board adopted a resolution to release motor vehicle property tax values for two (2)taxpayers 34 with a total of two (2) bills that will result in a reduction of revenue. 35 c. Property Tax Releases/Refunds 36 The Board adopted a resolution to release property tax values for six (6) taxpayers with a total of 37 seven (7) bills that will result in a reduction of revenue. 38 d. Late Applications for Property Tax Exemption/Exclusion 39 The Board approved eight (8) untimely applications for exemption/exclusion from ad valorem 40 taxation for eight (8) bills for the 2023 tax year. 41 e. Orange County FY 2024 Annual Work Program Amendment #1 — FAST 2 Study 42 Commitment 43 The Board approved Amendment #1 to the Orange County Fiscal Year 2024 Annual Work 44 Program regarding the County's contribution to the NCDOT FAST (Freeway, Arterial, Street and 45 Tactical) 2 Study. 46 f. Enhanced Voluntary and Voluntary Agricultural District Designation — Multiple Farms 47 The Board considered applications from two (2) landowners/farms to certify qualifying farmland 48 within the Caldwell and High Rock/Efland Agricultural District Regions; and enroll the lands in the 49 Orange County Farmland Preservation Program's Enhanced Voluntary Agricultural District or 50 Voluntary Agricultural District program. 51 48 1 9. County Manager's Report 2 Bonnie Hammersley reviewed the agenda for the February 1511 work session. 3 4 10. County Attorney's Report 5 John Roberts did not have a report for the Board. 6 7 11. *Appointments 8 None. 9 10 12. Information Items 11 • January 16, 2024 BOCC Meeting Follow-up Actions List 12 • Tax Collector's Report— Numerical Analysis 13 • Tax Collector's Report— Measure of Enforced Collections 14 • Tax Assessor's Report— Releases/Refunds under$100 15 • Memorandum —Water Supply Watershed and Stormwater Concerns Related to the 16 Proposed Orange County Water And Sewer Management, Planning, and Boundary 17 Agreement (WASMPBA) Amendment 18 19 13. Closed Session 20 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to enter in to 21 closed session pursuant to North Carolina General Statute§ 143-318.11(a)(4)"to discuss matters 22 relating to the location or expansion of industries or other businesses in the area served by the 23 public body," and North Carolina General Statute § 143-318.11(a)(3) "to consult with an attorney 24 retained by the Board in order to preserve the attorney-client privilege between the attorney and 25 the Board including discussion of MDL No. 2804, Opiate Litigation," and to approve closed 26 session minutes. 27 28 VOTE: UNANIMOUS 29 30 Reconvene into Regular Session 31 32 A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, to 33 reconvene into regular session at 10:21 p.m. 34 35 VOTE: UNANIMOUS 36 37 Adjournment 38 39 A motion was made by Commissioner Hamilton, seconded by Commissioner Richards, to 40 adjourn the meeting at 10:22 p.m. 41 42 VOTE: UNANIMOUS 43 44 Jamezetta Bedford, Chair 45 46 47 Recorded by Tara May, Deputy Clerk to the Board 48 49 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 WORK SESSION 5 February 15, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Work Session on Thursday, February 9 15, 2024, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene 12 and Commissioners Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna Richards 13 COUNTY COMMISSIONERS ABSENT: Commissioner Amy Fowler 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 20 except for Commissioner Fowler. 21 22 1. Boards and Commissions —Annual Work Plan Summaries 23 The Board provided feedback and direction on the first group of boards and commissions' annual 24 work plan summaries with their Chairs (or representatives) in attendance. A second group of 25 boards and commissions' annual work plan summaries is scheduled for the Board's March 12, 26 2024 work session. 27 28 BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal 29 setting retreats, the Board requested and reviewed/provided feedback on annual plan summaries 30 from the County's internal boards and commissions. This information provided the Board with a 31 yearly overview of the boards and commissions and their projected goals for the upcoming year. 32 This particular process ended in 2007. The Board decided at its April 13, 2010 meeting to reinstate 33 this process independent of the Board's annual retreats. 34 35 Boards and Commissions Represented at this meeting: 36 37 Board Name Representative(s) Presenting 38 Human Relations Commission Lynn McGee 39 Orange County Parks and Recreation Council Natalie Ziemba 40 Historic Preservation Commission Art Menius 41 Agricultural Preservation Board Kim Woods 42 Commission for the Environment Regina Baratta 43 Advisory Board on Aging Colin Austin 44 Adult Care Home and Nursing Home CAC Jacqulyn Podger& 45 Shade Little 46 Board of Health Dr. Aparna Jonnal 47 Board of Social Services Jane Garrett 48 Animal Services Advisory Board Dr. Lee Pickett 49 50 2 1 Lynn McGee of the Human Relations Commission (HRC) invited the Board to attend the 2 upcoming Pauli Murray Awards ceremony. She said there has been a lot of turnover on the HRC. 3 She said that it means there are fresh eyes on initiatives. She said they have all completed fair 4 housing training and the state HRC orientation. She said they would like to do more in the 5 community. She said they would like to do more fair housing education in the community. She 6 said they know what they want to do, but the big question is how. She said they recently had a 7 retreat, and they want to focus on groups that are underserved and marginalized. She said they 8 anticipate some issues in the community related to politics and the nationwide discourse. She 9 said they would like the commissioners to consider creating a pressure release valve of sorts for 10 community conflict resolution. She said this could be an emergency hotline or call center and 11 maybe a conflict resolution professional or polling expert could be available. She said the second 12 thing they would like to focus on is identifying roles and responsibilities. She recommended that 13 the commissioners form a subcommittee to look at the advisory board policy and develop 14 standard operating procedures because it would help boards run more efficiently. 15 Commissioner McKee said he was not aware of any political tension in the community. 16 Lynn McGee said it is not just political, it could be related to other issues. 17 Chair Bedford said the community is really enjoying the Pauli Murray mural on the side of 18 the Sportsplex. She said there are emergency plans in place for any issues that may come up at 19 polling locations. 20 Vice-Chair Greene said she has heard of safe space type places in other communities 21 and thinks it is an interesting idea, but she is unsure that a government body should be the one 22 to do it. 23 Commissioner Portie-Ascott asked if the HRC tracks where issues are and if it is mostly 24 housing or are there other areas. 25 Lynn McGee said it is in communities and they have a subcommittee to deep dive to try 26 to identify the needs. She said that housing is close to their heart, so they address those first and 27 foremost. She said fair housing is a big part of their mission. She said that there may be other 28 issues that come up and they are trying to identify if it is just housing or if there are others. 29 Commissioner Richards said she is interested in standard operating procedures. She said 30 she thinks the turnover and the operating policy is important to focus on so that when new 31 volunteers come on board, they will know what to expect. 32 Lynn McGee said it could be beneficial for everyone and she would be available to help if 33 needed. 34 Natalie Ziemba, chair of the Orange County Parks and Recreation Council, said the 35 primary purpose of the council is to be the main advisory board for the Department of 36 Environmental, Agriculture, Parks, and Recreation. She said they also review outside funding 37 requests for any program related to recreational programs offered by the county. She said they 38 are co-sponsoring the Nature of Orange photography contest. She said 2023 was the Year of the 39 Trail. She said the council sponsored hikes in recognition. She said they participated in the Perry 40 Hills minipark design process and got involved with the community. She said members 41 participated in the 2050 Land Use Planning for Orange County. She said they are in the process 42 of reviewing the Master Plan and that is a mid-way review that will assess how we are doing. She 43 said that post pandemic has changed how parks are used and how people gather. She said that 44 they are also incorporating diversity equity and inclusion. She said that when the plan was 45 adopted, there was interest in a community swimming pool, but key details are missing. She 46 asked if it was an urgent request. She said that there was a lot of room for collaboration and 47 partnership, so they are exploring ways to work with the towns to utilize recreational spaces. She 48 said they are developing a disc golf course. She said there has been a huge increase in interest 49 in pickleball and they are exploring a way to accommodate the interest and increase availability. 50 She said they are considering partnering with the Friends of the Library to do a storybook trail 51 through Orange County. She said that the Central Recreation center is doing a fabulous job with 3 1 what they have but cannot keep up with demand. She said the council supports looking at future 2 growth of the recreation program, not just renovating Central Recreation center. 3 Vice-Chair Greene said she loved the pollinator garden plan. She said that the Master 4 Gardener program with the Extension Agency would be a great partner. 5 Chair Bedford said that the CIP plan includes a new gym, not just a renovation, and that 6 it might be a decade before it is implemented. 7 Art Menius of the Historic Preservation Commission said they completed getting the Ridge 8 Road School on the National Register of Historic Places. He said getting it permanently dedicated 9 as a landmark is a big step. He said Harvey's AME Church and cemetery are also on their list. 10 He explained that the cemetery is out in the middle of the woods with no roads to it and the simple 11 explanation is the reality of systemic racism. He said that in the 1920s governments took on the 12 maintenance of roads and a road used mostly by Black communities would not have gotten the 13 same maintenance attention. He said they are almost at the end of the architectural history book. 14 He said the book will become a reality soon. He said that UNC Press will market and distribute 15 the book. He said that they are looking at threatened and abandoned cemeteries and graves as 16 part of their future projects. He said this is a problem countywide. He said that they will collaborate 17 with the Planning staff to identify burial grounds in the development review process. He said that 18 this is an area that does not have a lot of archeology scholarships around it. He said there is a 19 very large burial ground for Hardscrabble Plantation and that there are 100s of grave sites. He 20 said that land has been marked off to be permanently reserved and treated with respect. He said 21 they are interested in a grant project to help preserve cemeteries like this as well as old log cabins 22 and buildings, both of which are usually located on private property. He said it will be the 250th 23 anniversary of the American Revolution and they are participating in statewide efforts. He said 24 they are continuing to discuss the best approach for future historical markers. He said that digital 25 markers could be a better use of resources. 26 Vice-Chair Greene said she is interested in the historical marker program. She has heard 27 it described as an all-digital program and a marker program. She said that the markers are the 28 number one priority. 29 Art Menius said that having the book done will help the commission focus on the historical 30 marker program. 31 Commissioner McKee said he appreciated the comment about log buildings disappearing 32 in the community. He said he had three log tobacco barns on his property that were built with 33 pegs. He said they are difficult to maintain due to age. 34 Art Menius said if they can get a program together to help property owners maintain log 35 buildings, it would be a step forward in maintaining the rural character of Orange County. He 36 said a takeaway from the architectural survey is how poor Orange County was, outside of Chapel 37 Hill. 38 Commissioner Hamilton said thank you for paying attention to Black burial grounds. She 39 said she also supports getting outside funding, if possible, to help. 40 Kim Woods, Chair of the Agricultural Preservation Board (APB), said that in 2023 the APB 41 reviewed and recommended approval for nine additional farms as Voluntary Agricultural District 42 and Enhanced Voluntary Agricultural District farms and adding 262 acres to these programs after 43 being approved by the BOCC. She said that this increased the total enrollment in both programs 44 to 17,433 acres on 151 farms throughout the County (14,719 in VAD and 2,714 in EVAD). She 45 said the comprehensive land use plan will give them an important opportunity to incorporate 46 agricultural preservation goals. She said the APB hopes to see the BOCC make an active 47 commitment to keep farming a viable way to make a living. 48 Commissioner Portie-Ascott asked what kinds of permanent protections they might 49 recommend. 50 Kim Woods said they are still doing research on what other states have done and will 51 report back to the Board. 4 1 Commissioner Portie-Ascott asked how the VAD program benefits farmers. 2 Kim Woods said it is a pride in agriculture program by showing a sign and people can see 3 that. She said that it can also potentially protect the farm owner from nuisance issues in the future. 4 Regina Baratta of the Commission for the Environment reviewed some of their biggest 5 accomplishments in the previous year: 6 • Provided ranking and comments to the BOCC for four cycles of the Climate Action Fund 7 program. 8 • Reviewed and submitted recommendations for the two cycles of Climate Action Tax Grant 9 application for Chapel Hill-Carrboro Schools 10 • Reviewed and provided recommendations for the Orange County Climate Action Plan 11 • Created a draft No Net Loss Canopy Policy for Orange County Government 12 • currently under staff review 13 • Reviewed and submitted recommendation for Piedmont Wildlife Center Outside Agency 14 Funding Request Application 15 She said that they perform the following tasks: 16 • Co-sponsor"Nature of Orange" Photography Contest 17 • Liaison to Intergovernmental Parks Work Group 18 • Review and comment on environmental issues 19 • Identify priorities for the Lands Legacy Action Plan 20 • Conduct special studies pertaining to Orange County environment 21 • Conduct environmental education outreach 22 She said that they plan to do the following in the next year: 23 • Provide support to Climate Action Plan implementation 24 • The CFE will review and rank grant applications for the fifth cycle of the County Climate 25 Action Grant 26 • Engage with the right of way task force 27 • Involvement with the development of the update Land Use Plan 28 • Progression on no net loss tree canopy retention 29 • Introduction of an Invasive Species Management Policy 30 • Advocate for the incorporation of the Eno-New Hope Landscape Connectivity Report in 31 future county documents and plans 32 • Continue to support the Upper Neuse River Basin Association and their approach to 33 solving water quality issues in the Falls Lake Watershed 34 The CFE will work with staff to develop a Greene Tract "Headwaters Preserve" 35 She said they would like to revisit the scoring criteria for the climate action plan grant. She said 36 the commission would like to review and comment on county rezoning requests. She said they 37 would like to monitor federal regulations and enforcement for PFAS. She said they would like to 38 continue to address equity and inclusion across all plans. She said they will have several new 39 members and they have created an orientation sheet to explain what the commission does. She 40 said that may be helpful for other advisory boards. 41 Chair Bedford requested that Regina Baratta send the orientation sheet to Deputy Clerk 42 to the Board Tara May. 43 Vice-Chair Greene said the state of the environment report should be updated in 2024. 44 She said the update probably isn't going to happen this year, but it's a valuable document. She 45 said that she hopes that the commission will update that in the future. 46 Regina Baratta said that the plan is to update the document in 2025 using data from the 47 land use plan and climate action plan. 48 Commissioner Richards said that as the county adopts its strategic plan, it will be helpful 49 for all advisory boards and commissions to align future activities with the objectives in the strategic 50 plan. 5 1 Chair Bedford invited the commission to make suggestions for the scoring rubric and send 2 it to the County Manager's Office. 3 Colin Austin of the Advisory Board on Aging said the board is continuing to work on the 4 Master Aging Plan and he is interested in how their work will connect with and support the county's 5 strategic plan. He said the work at the senior centers is amazing. He said that Project EngAGE 6 recently completed its first session since the pandemic began. He said that many older adults 7 are isolated in the community and the Advisory Board on Aging would like to improve 8 transportation issues. 9 Chair Bedford said that at the next meeting the Board would have the opportunity to 10 approve three new vans, and this will help in getting seniors directly from point A to point B. She 11 said the county's Master Aging Plan was used as a model for what the commissioners wanted to 12 see in the strategic plan. 13 Colin Austin said there is nothing else like it in the state. 14 Jacqulyn Podger and Shade Little of the Adult Care Home and Nursing Home CAC 15 presented jointly to the Board. 16 Jacqulyn Podger said they are in their second quarter of the merged committees. She 17 said that they have rich discussions and have come together as a group. She said that they hope 18 to have as many as 14 members soon. She said they act as the eyes and ears by visiting the 19 facilities. 20 Shade Little said they are the group that reaches out to the nursing homes and assisted 21 living centers in the community. He said that they want to be more involved with the nursing 22 homes, such as creating gardens and buying holiday gifts for seniors. 23 Commissioner Hamilton thanked them for their work. She asked if the training bottleneck 24 at the state has been resolved. 25 Jacqulyn Podger said yes and that was another success of 2023. 26 Commissioner Hamilton asked if the reports they make are public. 27 Jacqulyn Podger said that they are. 28 Tara May said she would send that information to all of the commissioners. 29 Chair Bedford said that they are considering an amendment to the term requirements for 30 the boards so that they can have some continuity in the committee. 31 Dr. Aparna Jonnal of the Board of Health said they accomplished several items in 2023. 32 She said they adopted T21, which is legislation limiting tobacco to anyone under 21. She said 33 that in September 2023 the NC Local Health Department Accreditation Board awarded the 34 Orange County Board reaccreditation with honors. She said the Orange County Health 35 Department was awarded the Child Health and Local Health Department award and the Dr. Sara 36 Mayer Award for best Health Department of the year for the Gateway Village project. She said 37 they received a joint grant to wo reduce inequities in modern maternity care. She said they are 38 looking forward to the dispatch of the mobile dental clinic and completion of the community health 39 assessment. She said that the expansion of Medicaid may result in needing more providers in the 40 community. She said that one of her projects is looking into the data to determine what healthy 41 screen usage is for kids because children's mental health is declining, and it is almost to the point 42 of an epidemic. 43 Chair Bedford said that people do not have to have Medicaid or Medicare to use the public 44 health department. 45 Commissioner Portie-Ascott asked how the Board of Health will get information about 46 screen usage out to the community. 47 Aparna Jonnal said the first step is to understand what the data is telling us, and then to 48 understand what is happening in Orange County, and then what means to start to establish 49 healthy guidelines for schools and public places. 50 Jane Garrett of the Board of Social Services said they served an average of 5,933 families 51 per month in food and nutrition services and 2186 per month in Medicaid. She said they are 6 1 working on a recruitment strategy to increase the number of licensed foster homes in Orange 2 County. She said that in 2019 there were 83 licensed foster homes and in 2024 there are 53. 3 She said that staff will continue to work on retention strategies to hire, train, and retain qualified 4 staff. She said that Medicaid expansion has significantly impacted staff and they are making sure 5 that everyone has the opportunity to apply for coverage. 6 Commissioner Portie-Ascott asked what she thinks is contributing to the drop in foster 7 families. 8 Lindsey Shewmaker, Human Services Manager for DSS, said that the numbers dropped 9 during COVID and did not come back when restrictions eased up. She said that many foster 10 families "foster to adopt" and do not come back in the program. 11 Commissioner Portie-Ascott asked how Orange County compares to other counties. 12 Lindsey Shewmaker said she does not know exactly but she knows that there are 13 difficulties in every county. 14 Commissioner Portie-Ascott asked what underserved community is lacking in getting 15 signed up for Medicaid. 16 Lindsey Shewmaker said that the state has a dashboard that shows the demographics of 17 who is signing up for Medicaid. She said there are age and racial demographics that they are 18 tracking and would like to see those numbers after another month and then start target outreach 19 where gaps are showing. 20 Commissioner Hamilton asked what kinds of targeted outreach they plan to do. 21 Lindsey Shewmaker said they are working with their community partners, and they can 22 also map who is in the system and that allows them to see who they are serving and where. She 23 said there are now 400 pending applications, and they can start to refocus on targeting gaps. 24 Commissioner Hamilton asked what kinds of tools they might use to reach those 25 populations. 26 Lindsey Shewmaker said it depends on the community. She said they would explore ways 27 to reach various communities as numbers show more. 28 Commissioner Hamilton said that Carrboro is having an event on February 24tH 29 Commissioner Richards gave Lindsey Shewmaker handouts from the recent NACo 30 conference she attended. 31 Lee Pickett of the Animal Services Advisory Board noted an item from their report in the 32 agenda packet about the Pat Sanford Grant. She said that the grant went to the Partnership to 33 End Homelessness and to the street outreach harm reduction and deflection team. She said the 34 funds went to pay for food and other needs for pets of homeless neighbors. She said that in the 35 United States, 10-15% of the people who are homeless have a pet. She said that people who 36 are homeless and have pets do better than people who do not. She said people who have pets 37 are less likely to use alcohol or illegal drugs or engage in risky behaviors that might result in them 38 being separated from their pet. She said that homeless youth with pets are three times less likely 39 to be depressed. She said people who are homeless and have dogs are less likely to be 40 assaulted. She said that the grant supports the needs of homeless people and their pets in a 41 creative way. She thanked all of the Orange County volunteers who do so much for the 42 community. She said that members of the Animal Services Advisory Board volunteer for the 43 Animal Services Hearing Panel, do pro bono veterinary work, teach dog training techniques to 44 shelter volunteers, assist in advertising animals who are available for adoption, and serve on the 45 affordable housing task force. 46 Chair Bedford asked if Orange County experienced any dog flu issues the way Wake 47 County recently did. 48 Lee Pickett said that the practices at the Orange County shelter likely contributed to 49 avoiding the illness. 50 Sandra Strong, the Animal Services Director, echoed those comments and said that the 51 newer age of the facility may have also contributed to avoiding a dog flu outbreak. 7 1 2. Consultant Briefing on Orange County Land Use Plan 2050 2 The Board received a briefing from Clarion Associates, LLC, on the Land Use Plan 2050 for 3 discussion and feedback. 4 5 BACKGROUND: At its January 16, 2024 Business meeting, the BOCC received an information 6 item with a short briefing from Planning staff and Clarion Associates. At the Board's last work 7 session in November 2023, the consultant presented preliminary outcomes of the first community 8 workshop; an overview of additional opportunities for the public to provide input during Community 9 Engagement Window-1; progress on the technical analysis and Community Policy Profile; and 10 next steps. Following is a link to the agenda materials from this meeting: 11 http://server3.co.orange.nc.us:8088/WebLink/0/doc/71190/Pagel.aspx 12 13 The February 15, 2024 presentation will be the Board's second from Clarion and will include, 14 among other items, a review of community engagement outcomes to date and project 15 deliverables. Additional information is provided in Attachment A (referenced deliverables also 16 attached for convenience). 17 18 Cy Stober, Planning and Inspections Director, introduced the item and the presenters 19 Leigh Anne King, of Clarion Associates, and Antwain Goode and Andrea Goode of Tate 20 Consulting. He also introduced Emily Gvino of Clarion Associates. 21 Leigh Anne King made the following the presentation: 22 23 Slide #1 ,-N 7L- .f ti_ February F 2024 ORANGE AND ■ Board • County 0 Briefing205 • • ners 24 CLARION 25 26 8 1 Slide #2 T S a Project Progress All .y Community Engagement Window #1 �k"Y x • Engagement Events • Preliminary Outcomes Project Deliverables Community Policy Profile • Stakeholder Interview s xx r Summary Report - Fact Book • Next Steps 2 3 4 Slide #3 • ' a•T• rj 5 6 9 1 Slide#4 ■ `ject Progress Phase 1: Phase 2: Phase 5 Launch Identify Ne. Evaluate Develop the Adopt the Project Issues and Planning Plan Plan Opportunities Month 1 1 2=7 1-i9-2G� ZL26 AAl Pl— Wid- 2 3 4 Slide #5 Report � . Work that has been completed: DEI Engagement Database Stakeholder Survey and Summary Report Current Policy Profile Community Engagement Window #1 (workshop, meetings, online activities) Briefing to the Planning Board (February 7th) Work that is underway: Preparing data/trends Fact Book Preparing New Issues and Opportunities Report 5 6 7 10 1 Emily Gvino continued the presentation: 2 3 Slide #6 4 5 6 Slide #7 Community • . • - Window Completed CEW#1 Activities: •. ✓ October 2023 Public Workshop ✓ January 2024 Additional - Community Meetings (Jan. 19 and 20) - ✓ Orange County Road Show - 9 �.a (Jan. 31 and Feb. 1) ✓ Online activities available J (October 26- February 1) 7 8 9 11 1 Andrea Goode continued the presentation: 2 3 Slide #8 ta Publicity and Outreach Efforts • Equity Database • Compiles contacts of DEI organizations ' and nonprofits and businesses owned by 81POC/minorities, women, and veterans in Orange County •1 T4s'. • Email notice to 70+ organizations in the Equity Database Public Workshop • Direct outreach with 100+ contacts from a Equity Database by Tate Consulting • Project website collected email addresses; contacts received regular updates , ' 5 6 Slide #9 Community Engagement Window #1 Publicity and Outreach Efforts (cont.) • social media flyers in English and Spanish • Weekly Orange County Newsletter • Planning and Inspections Department Monthly NewsletterJuirIies 26 de oc:tubre de 6,00 a o ~o • Email notices to County stakeholder advisory boards018ICnUS ", • Banner on County's main homepage • Project website linked from the Planning and Inspections Department homepage • On television monitors throughout County facilities • Yard signs posted outside County offices • Project website and logo added to County staff p p email signature s kmioe.pol �� .pmae•i141n4m O{F}`k.v. 7 \\\ 8 9 10 12 1 Antwain Goode continued the presentation: 2 3 Slide #10 VCommunilty �n Engagement . . Public Workshop October 26, 2023 r- • Spanish interpreter services were available - "^ ■ + , Held at Bonnie B.Davis Environment&Agricultural Center Presentation with overview of s r' project Collected feedback from participants at four stations by = planning topic 4 5 6 Slide #11 Community Engagement / • T Community Meetings January 19 and 20, 2024 '^ - Spanish interpreter services were available h Held at Cedar Grove Community • Center and Southern Human Services Center • ;' Presentation with overview of e3, project and collected feedback using the same questions as workshop — Provided snacks and a$10 Food Lion gift card to the first 25 participants at each meeting as ` advertised to Equity Database m contacts 8 9 13 1 Emily Gvino resumed the presentation: 2 3 Slide #12 A �1111,, Community EngagementWindow Approximate • Total of 164 surveys received AttendeesNumber of • At least 146 surveys were received at in- person meetings October 2023 27 30+ -MM M� R V Bonnie B.Davis January 19,2024 Cedar Grove Community 67 70+ Center January 20,2024 Southern Human Services 49 50+ Y' Center January 31 and February 1,2024 3 40 Orange County Road Show wY� Online surveys 14 -- 4 Total 164 190 5 6 Slide #13 Engagement Objectives � .} The three objectives of Community Engagement Window#1 included: 0 Engagement Satisfaction Aft Representative Engagement Increased Engagement 7 8 9 14 1 Slide #14 ObjectivesEngagement . Engagement Satisfaction Were you comfortable sharing your input today? Will you participate in future events? 1.7% 6.7% 107% '127 out of 164 total m participants submitted ■Yes ■No Other Eyes ■No Maybe voluntary,self-reported exit 119 respensQs 122 responses 2 questionnaires. 3 4 Slide #15 Engagement Objectives . aRepresentative Engagement • Age • Race/Ethnicity • Location of Residence • Renter/Homeowner 5 6 7 15 1 Slide #16 44y Engagement Objectives 1'��l• Representative Engagement Age No answer 0236% 15.40% 65 or over 4646% 12% 55-64 years � 13.39% 45-54 years 11MINMESE1250%14 96% 35-44ears 111000"0% y .75% 25-34 years � 12% 15-24 years ffmm - 17.40% '127 out of 164 total participants submitted 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% voluntary,self-reported exit ■Orange County(2022 Census Data)'" ■Exit Questionnaire Responses' 2 questionnaires. 3 4 Slide #17 *� ObjectivesEngagement Representative Engagement Race Other Two or More Races White/Caucasian 60.3% American Indian/Alaska Native 107% O D% Black/African American ! 10,3%104% Asian 7.6% `127 out of 164 total m participants submitted 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% voluntary,self-reported exit 0 Orange County(2022 Census Data) ■Exit Questionnaire Responses* 5 questionnaires. 6 7 16 1 Slide #18 ek Engagement Objectives 0 Representative Engagement Hispanic/Latino Yes 8 70% 2.36% No 9130% Ei 80.31% No response/prefer not to answer 0 - 17.32% '127 out of 164 total participants submitted 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% voluntary,self-reported exit ■Orange County(2022 Census Data) ■Exit Questionnaire Responses* 2 questionnaires. 3 4 Slide #19 y Engagement Objectives Representative Engagement Unincorporated Orange County 36.7% 48.2% Chapel Hill 39.9% 20.s% Carrboro 14.2% 3.6% * Hillsborough 6.7% 18.8% 11 Mebane 2.5% 2.7% Durham 0.1% NA Other NA 6.3% 127 out of 164 total participants submitted voluntary,self-reported exit 5 questionnaires. 6 7 17 1 Slide #20 AA Engagement Objectives Representative Engagement Tell us about your connection to Orange County.[Please • According to the check all that apply_] Census, 67.2% of households in enlanome ■ 3.0% Orange County own their homes Regional interesVs[akeholder 4.�% and 32.8% are otne s.s% renters. 1 work at a local 4usiness B.5% I own a local kJusirsess 8.5% lowna ham. 0% 10% 20% 30% 40% 50% 60% 70% 801/1 2 3 4 Slide#21 EngagementObjectives Increased Engagement Benchmark: The Orange County Climate Action Plan Climate Action Plan � r Community 510 completed surveys 164 complete surveys for Community Engagement Survey Window#1 Stakeholder Interviews:57 participants Draft CAP Symposium: 12 attendees October Workshop: 27 attendees In Person/Live January 19 Cedar Grove Meeting:70+ Engagement Online Focus Groups:40 participants total January 20 Southern Human Services Meeting:50+ January 31 and February 1 Orange County Road 5 Show:40+ 6 7 18 I Slide #22 ObjectivesEngagement • Takeaways for Community Engagement Window#2 ;;; • Engagement satisfaction:continue to offer online options and creative,fun, and accessible options • Representative engagement:Create partnerships/connections and tailor outreach efforts to increase representative participation (Hispanic/Latino and Asian community members,youth, renters,and Chapel Hill/Carrboro residents) • Increased engagement:Continue to increase overall engagement numbers, including online engagement 2 3 Vice-Chair Greene said that the time of the day that the community engagement session 4 took place in Chapel Hill skewed the turnout of who could attend. She suggested having sessions 5 at night when working people could attend. 6 Emily Gvino said that they have heard that feedback and will incorporate it into future 7 sessions. 8 Commissioner Richards asked if Clarion Associates would increase the in-person 9 opportunities since there has been more engagement during in-person activities. 10 Emily Gvino said they are trying to increase the online engagement to capture youth 11 feedback. 12 Commissioner Richards asked if Clarion used TikTok, Instagram, and Twitter. 13 Emily Gvino said yes, and that they work with the county's Planning Department and 14 Community Relations Department to get information out on the various social media platforms. 15 Vice-Chair Greene said the in-person meetings were a richer experience. Commissioner 16 Portie-Ascott asked if there were attendees who went to both sessions, or if there are people who 17 filled out surveys twice, or if there are people who went to an in-person session and filled out a 18 survey online. 19 Emily Gvino said the last question was harder to answer because they did not have a way 20 to determine that. She said they have a way to prevent people from filling out the online survey 21 multiple times. She said there were probably a few people who went to more than one in-person 22 meeting. 23 Commissioner Hamilton said someone in the community told her that they had gotten 24 stuck filling out the online survey and had abandoned it. She asked Clarion to review their 25 interface to see if there are any improvements they could make. 26 Emily Gvino said she would look into it. She explained how the online survey was 27 structured. 28 29 19 1 Slide #23 Community Engagement Window #1 Outcomes • Questions were organized into four categories: • Regional and Local Growth Diverse People and Communities Economy,jobs,and Commuting Natural Assets • Online, four short surveys were offered to encourage participation as time and interest allowed 0 2 3 4 Slide #24 CEW#1 Outcomes: Regional an • Local Growth • Responses emphasized Are you concerned about rising costs of housing?If so, concern about the rising what are your biggest concerns related to costs of costs of housing housing. [Please check your top three choices.] The majority of"Other" l am not concerned about rising home prices ® 22 responses noted that while the participant themselves Other 25 could afford housing,they were worried about low- Unable to afford rental payment 25 income residents being Increasing rental payments 31 pushed out and critical workers who cannot afford Unable to afford to purchase a home cdown payment, 49 to live in Orange County. monthly payments,oraverall sales price) Paying my property taxes 65 5 0 70 20 30 40 50 60 70 6 7 8 9 20 1 Slide #25 RegionalCEW#1 Outcomes: . In 2050,what should be Orange County's identity in the region?[Please check your top three choices.] Other 5 Good place to retire 16 Healthcare hub 17 Growing,diversifying eeonomy with new,employment options 35 Vibrant and welcoming community with diverse amenities and multicultural_ 54 Walk-and bike-friendly community that prioritizes public transit and does not,.. 64 Safe,family-oriented,with excellent schools 1 65 Well-known for local farmsand agritourism(such as farm stands and breweries) 73 Well-preserved forests,rivers,and other natural spaces 94 0 10 20 30 40 50 60 70 80 90 100 2 3 4 Slide #26 Outcomes: Reg . - - . . Local Growth What are the key issues related to local and regional growth that should be addressed in this plan?[Please check your top three choices.] Other 13 Need more large employers to compete with other counties in the region - 19 Need more housing chaiees - 25 Property taxes are too high 32 Need morefob opportunities in Orange County i 33 Need to maintain a small-town feel with population growth 45 Traffic is getting worse and commutes are getting longer 50 Need more affordable housing near job opportunities 55 New development could impact our natural environment 71 Sustainable development to mitigate the impacts of climate change(flooding I80 0 10 20 30 40 50 60 70 80 90 5 6 7 21 1 Slide #27 Outcomes: Diverse People and Communities What do you like the most about Orange County? • Responses emphasized [Please check your top three choices.] how much the natural environment is valued in Jot, pf—t-iti., ■ 5 Orange County other = g Historical and cultural roots 31 It's a great place is rail€a f—ly 32 The peopfe —42 Opportunities for recreation(such as parks and trails) so Safe community 54 The natural environment 89 0 10 20 30 40 50 60 70 80 90 100 2 3 4 Slide #28 Outcomes: PeopleDiverse What will keep you and/or your family in Orange County over Participants the next 25 years?[Please check your top three choices.] noted that I don't need anything else e affordability is a key factor in More job opportunities 12 staying In Orange Better access to high quality internet service 29 County for the Better access to recreation and the outdoors 38 next 25 years Continued high quality public education 42 (Housing,transportation, healthcare,etc.) More affordable housing options 44 General lifestyle affordability(housing costs, sQ transportation costs.healthcare costs.and local taxes) More safe andaffordable ways to travel to places(bikung, walking,or riding a bus/public transit) 57 5 0 10 20 30 40 50 60 6 7 22 1 Slide #29 Economy,CEW#1 Outcomes: . . How should Grange County support workers and the • Responses development of newjobs through land use policy?[Please check emphasized small your top three choices.] business development and other M 5 increasing Orange County should not be supporting the development ■ 3 nfnewjobs transportation Remove regulatory barriers to new businesses in orange „ �nunty options for plan for new employment uses{manufacturing,production, 25 employment etc.) Support small businesses through broadband expansion 40 provide more workforce housing 43 Increase sate,affordable,and efficient transportation options for workers to gel to job training and jobs 60 Support entrepreneurship and small business development 62 2 9 10 20 30 4C S9 60 70 3 4 Slide #30 jobs,CEW#1 Outcomes: . Commuting What types of new employment development do you support in unincorporated Grange County?[Please check your top three choices.] Renewable energy production 59 Research and development 58 Manufacturing and production 29 Retail/commercial 18 Warehousing and logistics 17 Other - 12 5 0 10 24 34 40 50 60 70 80 6 7 23 1 Slide #31 =ya;. • - Natural Assets What do you think are our most important environmental • Responses emphasizedneeds in the future? keeping a clean water [please check your top three choices.] supply, protecting agricultural/working other 6 lands and healthy soils, Protect communities and properties from flooding 14 and combating climate Ensure dean a i,for res;den 38 change Provide new recreational options,such as greenways, 38 trails,and parks • Participants expressed Combat climate change(such as by reducing emissions) 58 concern for all climate- related hazards,such as protect agricultural/working lands and healthy soils 65 heat, drought, wildfire, Ensure—ter saurces are dean a7 2 flooding, storms, etc. 0 10 20 50 40 50 60 70 80 90 100 3 4 Slide #32 CEW#1 Outcomes: Natural Assets What do you think is the most important benefits of protecting the County's agricultural and working lands?[Please check your top three choices.] Other 1 1 1 don't think its necessary for agricultural land to he protected in Orange 6 County Local tWile and other agricultural product options 9 Agriculture-based tourism(Agritourism) — 19 Preservation of the environment from devefepment 46 Preservation of prime/healthy soils for future agricultural use 60 Local,healthy food options 60 preservation of the local agricultural economy andjobs 65 0 10 M 30 40 so 60 70 5 6 7 8 9 24 1 Slide #33 CEW#1 Outcomes: Takeaways • Across all questions, participants brought up concerns about growth and sustainable development and maintaining Orange County's natural assets • Participants highly value the natural environment of Orange County and want to see protections for air,water,and soil quality • Affordability(especially for housing) is a major concern,especially the impacts of Orange County workers needing to live elsewhere and commute in • Concern about the impacts of climate change and want to see climate action • Some interest in seeing growth in local employment opportunities • Policy guidance will need to balance these land use needs and carefully weigh tradeoffs for competing priorities 2 3 Leigh Anne King continued the presentation: 4 5 Slide #34 StrategicInputs from • Statistically significant survey that informed Strategic Plan • 604 surveys completed Orange Couiry,North ' • Intent to leverage findings for 20SO Land Use Plan • Conducted by Berry Dunn/ETC Institute and presented to the BOCC during September 12, 2023 work session 6 7 8 9 10 11 25 1 Slide #35 Inputs • Strategic Q1.Most critical roles for the County government in the next 10 to 20 years 0 =Direct Land Use Plan implication (including nexus "" ° ......... with transportation) w.o ,".. m... .a e au.uh�ua"JYp Mi m.N r�.au<Me a.e iroR.,rry �ur u.r.<e�a ��x.rW"t'^�<. n ex�axx eex ux sex aex 2 3 4 Slide #36 zft��.-.�JWn puts from Strategic Plan Survey Q3.Reasons residents choose to Ilye in Orange County7 arp.....a,..r..rro.a.�m cm.h,•,Yr�.�e�.�.,a., wr.aamo.eoo..�,.xrawaramrr 7 asJne n��.awum. wuewwr rwb.yH.e'�rmx Ar,,wm ri.ry �,s�aaaawrowm mnvr�rw.��==m 6 7 8 26 1 Slide#37 Inputs • Q6.Biggest influences an the decision to stay in the county over the next five years M prwYpal[nPw[JPIrY Ww nYnPtl 4r lYmsu uv olNNr nP INx tlnlw .oPrwi. cot M Avn (baebmw.[ari/[[Neal int IlwMn{apUms it4 A[Y,aIH.2{M wRP[YeueP[{nn.nlw[ lPww�01c[wi{nNm GuJMr of PWk Mu[amn PPPenuMtie. i It 4rmsrt.d Ne People Mo bre One hmler.+n^we.[wna. [e fern-,.Nah mm[.6 wodwe Ree mPPPueMn nln edWes _- yFrgPn{„T�,�Is ua0on app..fin .__ gxrllry of p4wP[,wn —_ _5a RPnPPPPn PPPPm^S[P[lk[IhW[for wWN 3+. 014 lOfi 241E 90% 2 3 4 Slide#38 Inputs • Survey Q8.What is your level of satisfaction with the availability of affordable housing in the County? 5wneMw[df[amfieJ _ NM .o va aw [aleaan u.y hi 5 6 7 27 1 Slide #39 Inputs from i Plan Survey Q11.Top local government services to be prioritized NlndJde wAr,1 11,AF.%.rra m,ron.dr:.u�, mmn.c a<nhr ar�r x�w I+w.rl v,olr..�rr.rre xxx iho-..a � 13w [.rm.urn.-y3..le.Y nluemn ss% Cd[unlrewurcn ■ 1C% c5 � all 0% IDi ®f4 �inYeMke..:�.2M dadce�9acl,oYe�itNal Ace itlA<M1ce 2 e2�nnu.iwrn i. 3 4 Slide#40 Inputs from i Plan Survey Q17.Rated Future Priorities of the County vn9 M1c,m Vlandlnalnl,y Araaea % u% n.alNwcnA.nMW W.+Q n,.rr�.l. awc r .inl sn tMP% Redr.<trH..b.r�.r.uur QlSwC[f .xM i dnaquluN.t<.a�roM1mna M s'llrcrNSWV a[cnit ao FLs q%3 2<.E 11x io%r a% enlna.nwraunrtu.lur a nr..ern a wlu,e Prmntliry[puhic.rm.pon.uonrn rnrnmrp«no-e arra Mrh-canny 1%x mat aslnF+rurrrfllu+en,lwl ae.4Wp�ie..[� Tent x awi xl aox xm% m �V!rr�o-wb[.n� m.trcan. Heullal r.ryal lmWMn,r1Nm[at.il.m6r..a 5 6 7 8 28 1 Slide #41 Inputs from i Q23.Types of development/growth wished to he seen in Orange County: M uernnaax ol.ewe�dena�muhi¢4xkatM®uwNba r,del cnnlnar uyar.rnx {fi earniPr ger..,.. �Tfi Ir�{IePamlry rnia.r.l:ul '. {arraF{nrlmaM antMn .v {Me,xarrm buylescfn 31V Ran�l,imn lox Mule-PamilN r,sidn,ml ]M rnulvn&in:rwlNm Unurrtnr+*r'ueuM1 35fc F4unlrnidrmral 2i% up+r.ieusr�y x ar.amuM..,M1�+w,e ux urn�rk��er.r,� zxdY m 2 3 4 Slide #42 Inputs from i Plan Survey 425.Current zoning regulations/restrictions that are in place to protect public ...� health,salety,and welfare;preserve agricultural land;conserve natural resources and promote orderly development are: .d.�u. NPa arlp a+nwl� s�nu Tmfvla m zsx 6 7 29 1 Slide #43 Inputs from i Q26.How important is increasing alternative modes of transportation(i.e., bus,ride sharing services,biking,walking,trains to the future of the County? rw virenor..po.,a•m.i^���[ o•.a wa._, M tik M 2 3 4 Slide #44 Inputs from Strategic Plan Survey Q30.should the County be concerned about protecting open space? nrm=•ne.n or r..oma•Mrl•.rw[rzv oo.nwi n•I ]4's 6 7 30 1 Slide#45 What Does this Tell Us? Watershed protection Agricultural preservation F Environmental Addressing climate change Protectionand Enhancement • - SUSTAINABLE i Access to services "` Affordable housing sociat Economic S Business development 6S Development Job creation Wealth generation m 2 3 Commissioner Richards asked for clarification of slide #45. 4 Leigh Anne King said that sustainable development is a three-legged stool. She said that 5 the red Xs mark where things do not fit together easily. She said that they would work with the 6 Board to decide trade-offs. 7 8 Slide #46 Urban Sprawl versus Smart Growth s er ■ is �► er ka r .+ IP MP 0 AOL VILP e4 90 r 9 10 Leigh Anne King said that "urban sprawl" could be described differently by different 11 communities. She showed pictures in slide #46 of what sprawl could look like. 12 13 31 1 Slide #47 2 m 3 4 Slide #48 Urban Sprawl • 1. Mix land uses. 6. Preserve open space, farmland, natural 2. Take advantage of compact building beauty, and critical environmental areas. design. 7. Strengthen and direct development I Create a range of housing opportunities towards existing communities. and choices. 8. Provide a variety of transportation choices. 4. Create walkable neighborhoods. 9. Make development decisions predictable, 5. Foster distinctive, attractive communities fair,and cost effective. with a strong sense of place. 10. Encourage community and stakeholder collaboration in development decisions. Community Engagement#2 offers an opportunity to interpret smart growth and urban sprawl for Orange County. Source:EPA,"About Smart Growth." 5 https://www.epa.gov/smartgrowth/about-smart-growth 6 Chair Bedford asked about the tradeoff when dealing with density and zoning regulations 7 to protect farmland and environmental impacts. She asked if there are ways to measure the 8 tradeoffs. 9 Leigh Anne King said that is something that they can investigate. She said that they will 10 provide a scorecard for each scenario so that they can compare them. 11 Chair Bedford asked how planners have changed their definitions of sprawl and density in 12 modern times. 13 Leigh Anne King said that smart growth and terms like that have been around since the 14 90's and are still used. 32 1 Commissioner Hamilton referred to slide#46, that showed a planned community that kept 2 open space while achieving density. She said that there is a tension of being in an urban area 3 that does not have open space. She said they also must keep in mind the diversity of people's 4 preferences. She said it really makes the conversation about smart growth and urban sprawl very 5 complex. 6 Cy Stober said that can be part of the comprehensive land use planning because they can 7 add Orange County's definition of modern urban sprawl. He said that could be a critical part of 8 the plan. He said it can be added by a deeper dive and be available in the spring and summer so 9 the commissioners can discuss. 10 Vice-Chair Greene asked how they would get input from the municipalities. 11 Cy Stober said they have already surveyed the planning directors. He said that they could 12 reach back out to the managers or the planning directors to have the conversation but if you look 13 at the activity nodes in the county, they have not been developed. He said that most people are 14 still coming to the urban centers because the land use plan has not been fulfilled. 15 Vice-Chair Greene said that all the commissioners were interviewed as stakeholders in 16 the process. She said that municipal elected officials are also stakeholders and asked that they 17 be included. 18 Commissioner Richards explained her confusion with the transitions between slides 45 19 and 46. She said that there is a challenge shown and then the next slide is straight to smart growth 20 without dealing with the stuff the red x's were shown on. She said that the answers were given 21 without a conversation about how to answer those challenges. She said they have competing 22 needs which must be addressed. She said it is telling of the dichotomies. She asked how the 23 nodes will be developed when people have moved to a location for the existing environment. 24 Commissioner McKee asked at what point the changes in current regulations come into 25 this. He said that he has experienced a business in one of the nodes that was almost impossible 26 to rebuild due to regulations. He said that it was no fault of the owner, but they had to rebuild or 27 abandon, and the regulations made it almost impossible. He said that he understands the 28 attractiveness but noted the denser developments would require sewer and water. 29 Vice-Chair Greene said she thought that smart growth would occur in municipalities and 30 that this type of development would not occur in the rural areas. 31 Leigh Anne King said that it is the industry expectation. 32 Vice-Chair Greene said that she was not saying that this would be done in rural Orange 33 County. 34 Commissioner McKee said that still creates a problem. He said that if you have a piece of 35 property on any of the major thoroughfares or are close enough to get infrastructure it creates a 36 two-tier property value system and that is an inequity in itself. 37 Vice-Chair Greene said that Orange County has demonstrated that they value preserving 38 farmland. 39 Commissioner McKee said that his point is that there is always a cost. He said that one 40 cost of the direction Orange County has been in a long time is that they are losing lower and 41 moderate-income people, and he does not know how to address it. He wants to be careful not to 42 price out lower and moderate-income people. 43 44 33 1 Slide #49 h p: 2 3 4 Slide #50 Community Policy Profile • Synthesizes the policy guidance included in relevant County plans • Organized to provide a concise summary of policy guidance provided by planning topic • Serves as the baseline of County policies for developing the new plan's policies • Available on the website under Resources 5 6 7 34 1 Slide #51 ReviewedCommunity Policy Profile: Reports Land Use,Development,and Infrastructure One Orange County Racial Equity Plan Orange County Transit Plan Update Master Telecommunications plan Map Orange County Climate Action Plan Efland-Buckhorn-Mebane Access Management Plan Buckharn Area Study Orange Grove Road Access Eno Economic Development District Water and Sewer System Project Master Plan Management Plan Report Environment,Conservation,and Hazard Mitigation Orange County 2030 Comprehensive Plan Eno-Haw Regional Hazard Mitigation Plan Eno Economic Development District Small Area plan State of the Environment NC Highway S7 Speedway Area Small Area Plan Strategic Growth and Resource Conservation Program Report Efland-Mebane Small Area Plan A Landscape Plan for Wildlife Habitat Connectivity in the Endo River and New Hope Investigation of Ground-Water Availability and Quality in Orange County Creek Watersheds,North Carolina Stoney Creek Basin Small Area Plan Interlocal Agreements and Plans Parks and Recreation Greene Tract Interlocal Agreement Blackwood Farm Park Master Plan Central Orange Coordinated Area Land Use Plan Mebane-Orange County Utility Service Agreement Little River Regional Park&Natural Area Master Plan Hillsborough-Orange County Strategic Growth Plan 2030 Parks and Recreation Master Plan ' Water and Sewer Management,Planning and Boundary Agreement Orange County Mountains-to-Sea Trail(MST)Route joint Planning Agreement joint Planning Land Use Plan New Hope Corridor Open Space Master Plan 2 3 4 Slide #52 Stakeholder Report Summarizes inputs collected from ORANI31 COUNTY LAND USE PLAN 1,011 57 stakeholders interviewed during Phase 1 Used in the development of the ' 4- Community Engagement Window ;:' #1 activities and polling questions • Available on the website under Resources s 6 7 35 1 Slide #53 Fact Book 7T • Objective:Share data and trends on community planning topics and future planning influences that are important considerations for developing plan policies. RANGE COUNTY Include maps,charts,data tables,etc. to paint a picture of existing LAND USIE PLAN conditions in Orange County 2050 Leverage previous data analysis from workshop and Community Policy Profile • Available on the website under Resources 2 3 4 Slide #54 Next Steps • Early launch of CEW#2 at the Agricultural Summit (February 19) • Develop New Issues and Opportunities Report • Phase 4 - Develop plan (Spring-Summer 2024): • Draft Plan Framework,Vision,and Goals • Growth and Conservation Framework • Land Use&Development Recommendations Report 5 6 Commissioner McKee said he did not think there was any way to avoid changing and 7 updating regulations. 8 Vice-Chair Greene said that the county had previously looked into transferable 9 development rights, and it would take special legislation to allow that. She said that they would 10 be able to pay a farmer a certain amount of money to exceed density regulation. She said that it 11 would require special legislation, but she would like staff to research whether that is an option. 12 13 36 1 Slide #55 °N ry 2 3 Chair Bedford asked if the consultants are assuming no changes with agreements and 4 land use restrictions that are in place. 5 Cy Stober said that staff would have a retreat with Clarion in March where they would 6 decide on assumptions for the plan. 7 Chair Bedford said it would be nice to know from OWASA if they have capacity for existing 8 lines. She said that some lines exist where people can use it further out but not closer in. She 9 said there is a WASMPBA decision coming to them in March and that she is concerned that if 10 they grant the right to Chapel Hill, is there enough water to have water up and down Highways 86 11 or 54. She said she would like to hear if they have a concept of what their capacity is. She said 12 that she needs some assurance on where they are. 13 Cy Stober said he will do some homework and bring that information back. 14 15 3. Agricultural Preservation Board —Appointments Discussion 16 The Board discussed appointments to the Agricultural Preservation Board. 17 18 BACKGROUND: The Agricultural Preservation Board is charged with promoting the economic 19 and cultural importance of agriculture in the County, and to encourage voluntary preservation and 20 protection of farmland for future production. 21 22 The Board of County Commissioners appoints all 15 members, including eight (8) At-Large 23 members, and one (1) member from each of the seven (7)Agricultural Districts in the County. 24 25 The following individuals are presented for Board consideration: 26 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Dr. Noah At-Large Partial Term 06/30/2025 Ranells Manley Palmer At-Large Partial Term 06/30/2024 27 28 If the individuals listed above are appointed, the following vacancies remain: 29 37 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Schley/Eno 06/30/2024 Vacant since 02/24/2023 Voluntary Agricultural District White Cross 09/30/2026 Vacant since 09/30/2026 Voluntary Agricultural District 1 2 Tara May introduced the item. 3 The Board agreed by consensus on the recommended applicants. 4 Commissioner McKee said he would assist in recruiting for the vacant positions. 5 6 4. Animal Services Advisory Board —Appointment Discussion 7 The Board discussed an appointment to the Animal Services Advisory Board. 8 9 BACKGROUND: The charge of the Animal Services Advisory Board is to advise the Board of 10 County Commissioners on matters of concern regarding animal issues and animal services in 11 Orange County, and to work with the Animal Services Director on various policy concerns and 12 issues regarding County animal services. 13 14 The Board of County Commissioners appoints all thirteen (13) members with representation from 15 various related fields and municipalities. 16 17 The following individual is recommended for Board consideration: 18 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Paula Kotarakos At-Large Partial Term 06/30/2025 19 20 If the individual listed above is appointed, no vacancies remain. 21 22 Tara May introduced the item. 23 The Board agreed by consensus on the recommended applicant. 24 25 5. Arts Commission —Appointment Discussion 26 The Board discussed an appointment to the Arts Commission. 27 28 BACKGROUND: The Arts Commission recommends strategies to promote the artistic and 29 cultural growth of Orange County, advises the Board of Commissioners on matters involving the 30 arts, and acts as the granting panel for funding programs available to individual artists and non- 31 profit groups sponsoring arts projects in Orange County. 32 33 The Board of County Commissioners appoints all fifteen (15)At-Large members. 34 35 The following individual is recommended for Board consideration: 36 38 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Wendy Smith At-Large First Full Term 03/31/2027 1 2 If the individual listed above is appointed, the following vacancy remains: 3 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 09/30/2026 Vacant since 09/30/2023 4 5 Tara May introduced the item. 6 The Board agreed by consensus on the recommended applicant. 7 8 6. Chapel Hill Orange County Visitors Bureau Advisory Board —Appointments Discussion 9 The Board discussed appointments to the Chapel Hill Orange County Visitors Bureau Advisory 10 Board. 11 12 developing and coordinating visitor services in Orange County. It also implements marketing 13 programs that will enhance economic activity and quality of life in the community. 14 15 The Board of County Commissioners appoints all seventeen (17) members, with representation 16 from specific entities and fields. 17 18 The following individuals are recommended for Board consideration: 19 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Paris Miller- Chapel Hill Town Partial Term 12/31/2024 Foushee Council Randee Haven Carrboro Town Partial Term 12/31/2025 O'Donnell Council Matt Hughes Hillsborough Board of Partial Term 12/31/2025 Commissioners Stephen Peck Alliance for Historic Partial Term 12/31/2025 Hillsborough Donald Bryan Chapel Hill-Carrboro First Full term 12/31/2026 Chamber of Commerce Jeri Lynn Chapel Hill Downtown First Full Term 06/30/2026 Schulke Partnership Staff Wendy Smith Orange County Arts First Full Term 12/30/2026 Commission 20 21 If the individuals listed above are appointed, no vacancies remain. 22 23 Tara May introduced the item. 24 The Board agreed by consensus on the recommended applicants. 25 39 1 7. Chapel Hill Planning Commission -Appointment Discussion 2 The Board discussed an appointment to the Chapel Hill Planning Commission. 3 4 BACKGROUND: The Chapel Hill Planning Commission develops a comprehensive plan for the 5 orderly growth and development of Chapel Hill. It reviews all plans for buildings, projects and 6 facilities to be located within the Town's jurisdiction. It also formulates and recommends the 7 adoption and amendment of ordinances. 8 9 The Board of County Commissioners appoints one (1) resident representing the Chapel Hill 10 Extraterritorial Jurisdiction (ETJ), as well as one (1) resident representing the Chapel Hill 11 Extraterritorial Jurisdiction or the Joint Planning Area (JPA). 12 13 The following position is presented for Board consideration: 14 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC Chapel Hill Partial Term 06/30/2025 Appointee ETJ or JPA 15 16 If the position listed above is filled, no vacancies remain. 17 18 Tara May introduced the item. She said there was only one application for the vacant 19 position. 20 Vice-Chair Greene said her preference is to hold the position open and look for more 21 applicants. 22 Tara May said that the 90-day window has started, and there are about 60 days left before 23 Chapel Hill appoints a person to the vacancy. 24 Commissioner Hamilton asked for clarification that if they do not receive other 25 applications, they will approve the one applicant that they do have. 26 Chair Bedford said if they do not, Chapel Hill will appoint someone to the position. 27 Tara May said that was correct and it has happened before. 28 Commissioner Hamilton said she thought they should go ahead and appoint the only 29 applicant for the vacancy. 30 The majority of the Board agreed by consensus to wait until closer to the end of the 90- 31 day period to see if anyone else applies. 32 33 8. Commission for the Environment—Appointments Discussion 34 The Board discussed appointments to the Commission for the Environment. 35 36 BACKGROUND: The Commission for the Environment advises the Board of Commissioners on 37 matters affecting the environment with particular emphasis on protection. It educates public and 38 local officials on environmental issues and performs special studies and projects. It also 39 recommends environmental initiatives and study changes in environmental science and local and 40 federal regulations. 41 42 The Board of County Commissioners appoints all fifteen (15)At-Large members. 43 44 The following individuals are recommended for Board consideration: 45 40 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Dr. Kristie Mather At-Large Second Full Term 12/31/2026 Veronica Beattie At-Large Second Full Term 12/31/2026 Ian Morse At-Large First Full Term 12/31/2026 Matthew Ferguson At-Large Partial Term 12/31/2025 Lily Schacht At-Large First Full Term 12/31/2026 Patrick Fn'Piere At-Large Partial Term 12/31/2024 Dr. John Bucher At-Large First Full Term 12/31/2026 Nicholas Stover At-Large Partial Term 12/31/2024 Aimee Vandemark At-Large Partial Term 12/31/2024 1 2 If the individuals listed above are appointed, no vacancies remain. 3 4 Tara May introduced the item. 5 The Board agreed by consensus on the recommended applicants. 6 7 9. Hillsborough Planning Board —Appointment Discussion 8 The Board discussed an appointment to the Hillsborough Planning Board. 9 10 BACKGROUND: The Hillsborough Planning Board acquires and maintains information in order 11 to understand past trends, prepare and amend the comprehensive plan for the development of 12 the area, and prepare and recommend ordinances promoting orderly development. 13 14 The Board of County Commissioners appoints three (3) members who are all residents of the 15 Hillsborough Extraterritorial Jurisdiction (ETJ). 16 17 The following individual is presented for Board consideration: 18 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jeanette Benjey Hillsborough ETJ Partial Term 10/31/2025 19 20 If the individual listed above is appointed the following vacancy remains: 21 POSITION EXPIRATION VACANCY INFORMATION DESCRIPTION DATE Hillsborough ETJ 05/31/2026 Vacant since 05/31/2023 22 23 Tara May introduced the item. 24 The Board agreed by consensus on the recommended applicant. 25 26 41 1 10. Orange County Parks and Recreation Council —Appointment Discussion 2 The Board discussed an appointment to the Orange County Parks and Recreation Council. 3 4 BACKGROUND: The Orange County Parks and Recreation Council consults with and advises 5 the Department of Environment, Agriculture, Parks and Recreation, and the Board of County 6 Commissioners on matters affecting parks planning, development and operation; recreation 7 facilities, policies and programs; and public trails and open space. 8 9 The Board of County Commissioners appoints all twelve (12) members with representatives from 10 each of the county's townships plus its municipalities, as well as two (2) non-voting youth 11 delegates. 12 13 The following individual is recommended for Board consideration: 14 NAME POSITION DESCRIPTION TYPE OF EXPIRATION APPOINTMENT DATE TERM Casey Collins Hillsborough Township Partial Term 03/31/2025 15 16 If the individual listed above is appointed, the following vacancies remain: 17 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 03/31/2025 Vacant since 12/12/2023 Little River 03/31/2026 Vacant since 08/18/2023 Township 18 19 Tara May introduced the item. 20 The Board agreed by consensus on the recommended applicant. 21 22 Adjournment 23 24 A motion was made by Commissioner Hamilton, seconded by Commissioner McKee, to 25 adjourn the meeting at 9:52 p.m. 26 27 VOTE: UNANIMOUS 28 29 30 Jamezetta Bedford, Chair 31 32 33 Laura Jensen 34 Clerk to the Board 35 36 Submitted for approval by Laura Jensen, Clerk to the Board.