HomeMy WebLinkAboutAgenda 03-19-24; 8-b - Fiscal Year 2023-24 Budget Amendment #7 1
ORD-2024-007
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 19, 2024
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2023-24 Budget Amendment #7
DEPARTMENT: County Manager's Office
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153
Summary
Attachment 2. Health Department Fee
Schedule Revisions
Attachment 3. White Cross Fire District
Fund Balance Request
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2023-24.
BACKGROUND:
Department of Environment, Agriculture, Parks and Recreation
1. The County is updating its internal process of recognizing grant awards for the
Conservation Easement and the Lands Legacy projects within the Department of
Environment, Agriculture, Parks and Recreation. In the past, the County anticipated 50%
grant reimbursement in advance of specific projects being approved and awarded. To
improve internal tracking, Grant Revenue Match Funding will be removed from the project
and subsequently recorded when the match funding has been awarded. The department
will continue to aggressively pursue grant funding to match County funding. This
amendment reduces the appropriations for these projects by $2,584,609 within the County
Capital Fund, outside of the General Fund.
Conservation Easements (-$2,084,609) - Project# 20006
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Grant Revenue $3,403,280 ($2,084,609) $1,318,671
Donations $1,020 $0 $1,020
Alternative Financing $3,480,396 $0 $3,480,396
From General Fund $696,521 $0 $696,521
Total Project Funding $7,581,217 ($2,084,609) $5,496,608
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Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Grant Expenditures $7,581,217 ($2,084,609) $5,496,608
Total Costs $7,581,217 ($2,084,609) $5,496,608
Lands Legacy(-$500,000) - Project# 20011
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Grant Revenue $500,000 ($500,000) $0
Donations $2,000 $0 $2,000
Alternative Financing $2,469,708 $0 $2,469,708
From General Fund $42,697 $0 $42,697
Appropriated Fund Balance $9,337 $0 $9,337
Total Project Funding $3,023,742 ($500,000) $2,523,742
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Grant Expenditures $3,023,742 ($500,000) $2,523,742
Total Costs $3,023,742 ($500,000) $2,523,742
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
Economic Development
2. On May 24, 2022 the Board of County Commissioners adopted a resolution authorizing
approval of a lease agreement and economic incentive agreement for the expansion of
Well Dot, Inc.'s health care IT operations in Orange County, NC. The agreements provided
for the leasing of the County's former Visitors Bureau building and adjacent space
previously occupied by the Skills Development Center. Well Dot made a non-refundable,
initial deposit of $250,000 and will make rent payments totaling $404,576.04 annually to
the County for the first six (6) years of the lease. The performance agreement provides
initial funding to upfit the space based on employment and wage targets. The agreement
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offers up to $2 million for the company to use to offset facility development and remodeling
costs. These funds will be borrowed with an average annual debt service payment of
approximately $137,000. Proceeds from the lease will be used to pay the debt. The
company agreed to create at least 360 new full time jobs.
This amendment appropriates $2,000,000 in the County Capital Fund for incentive
payments through the following capital ordinance:
Well Dot($2,000,000) - Project# 10088
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Alternative Financing $0 $2,000,000 $2,000,000
Total Project Funding $0 $2,000,000 $2,000,000
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Project Expenditures $0 $2,000,000 $2,000,000
Total Costs $0 $2,000,000 $2,000,000
3. In order to recognize the rent and deposit revenue that will offset the debt service, this
amendment appropriates $67,430 in the Debt Service Fund to recognize the lease revenue
to be paid by Well Dot, Inc. in Fiscal Year 2023-24, and transfers the initial lease deposit
of$250,000 from the County Capital Reserve fund to the Debt Service Fund.
4. The NC Department of Commerce has agreed to support the County's incentive agreement
with ABB, Inc. The County has received $500,000 of pass-through funding from the State's
Building Reuse Grant Program as ABB, Inc. has met the company's 2022 capital
investment goal and has created 378 new jobs. These funds will be recognized in the
Article 46 Sales Tax Fund outside of the General Fund, and will be provided directly to
ABB, Inc.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Health Department
5. The Health Department requests to amend the County Fee Schedule to include the new
fees detailed in Attachment 2. These changes to the fee schedule do not affect revenues
budgeted for FY 2023-24. The proposed modifications are to more accurately reflect cost
and to recognize new services for which a fee will be charged. The Respiratory Syncytial
Virus (RSV) fees that are additions or increases are billed to private insurance in cases
where patients have insurance, and in cases where patients are uninsured or
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underinsured, they do not pay a fee. These fees were approved by the Board of Health in
October 2023.
6. The Health Department has received an additional $3,250 from the North Carolina
Department of Public Health in Breast and Cervical Cancer Control Program funds, which
will be used to provide breast and cervical cancer x-rays for qualifying patients, with a
service period from June 1, 2023 to May 31, 2024. This amendment provides for the receipt
of these funds in the General Fund.
7. The Health Department has received $4,500 in grant funding from Delta Dental to support
the oral health of children in Orange County. Funding will be used toward Valo Curing
Lights in the Mobile Dental Clinic to assist with providing quick, effective, and child-friendly
dental care. This amendment provides for the receipt of these funds in the following grant
project ordinance, outside of the General Fund:
Delta Dental($4,500) - Project# 71095
Revenues for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Grant Revenue $2,500 $4,500 $7,000
Total Project Funding $2,500 $4,500 $7,000
Appropriated for this project:
Current FY 2023-24 FY 2023-24
FY 2023-24 Amendment Revised
Project Expenditures $2,500 $4,500 $7,000
Total Costs $2,500 $4,500 $7,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Department on Aging
8. The Department on Aging will utilize existing American Rescue Plan Act (ARPA) Senior
Care grant funds to increase the full time equivalent (FTE) for the Human Services
Coordinator from .75 to 1.0 through June 6, 2024 for the expansion of the Respite Program
and Dementia Friendly Community Initiative. This additional expense will be funded by the
existing ARPA Senior Care funds through Triangle J Council of Government approved in
September 2022 through Budget Amendment #1. This amendment provides for .25
additional FTE to be covered in the Multi-Year Grant Fund
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
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• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and
funding necessary for residents to provide shelter, food, clothing and medical
care for themselves and their dependents.
Department of Social Services
9. The Department of Social Services has received $18,832 in additional administrative funds
from the North Carolina Department of Health and Human Services (NCDHHS) Division of
Social Services for the Low-Income Energy Program (LIEAP). The funds will be utilized to
provide additional funding for the General Assistance program to provide clients with utility
assistance.
10.The Department of Social Services has received additional funds of$20,296 from the North
Carolina Department of Health and Human Services (NCDHHS) to create a pilot program
called Department of Social Services Emergency Placement Fund. NCDHHS recognizes
the current situation with locating the required residential treatment placement for children
in the Department of Social Services' custody with complex behavioral health needs. As
the Local Management Entity (LME) continues to build a network of providers to meet this
need, the North Carolina Department of Social Services has allocated funds to create a
pilot program called Departments of Social Services Emergency Placement Fund. These
funds are intended to temporarily assist county departments of social services in
addressing identified placements needs for children in the custody of the agencies who are
awaiting a Medicaid leveled treatment placement.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and
funding necessary for residents to provide shelter, food, clothing and medical
care for themselves and their dependents.
Finance and Administrative Services
11.The Finance and Administrative Services Department requires an additional $15,000 in
funds to support a payroll and payables audit, and accounting and audit support during
year-end close. These expenses will be funded with a transfer from the County Capital
reserves.
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated
with this item.
Fire Districts
12.The White Cross Volunteer Fire Department requests to appropriate $7,000 of its fund
balance to purchase an enclosed equipment trailer. The trailer will be used to house and
transport the large animal rescue equipment in coordination with Orange County
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Emergency Services. The County estimates that White Cross will retain $13,000 in fund
balance after this allocation.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Housing Department
13.The Housing Department has reviewed its Housing Choice Voucher (HCV) Fund balance
at the end of FY 2023 and identified $80,000 in unspent HCV Administrative Funds due to
better placement of vouchers. The funds must be utilized or the County will receive lower
administrative funding going forward. Staff proposes the County appropriate $80,000 in
Fund Balance in the HCV fund, then supplant $80,000 in General Fund support to the
Housing Choice Voucher program to the HCV Fund to draw down the balance. This
amendment reduces the General Fund authorization by $80,000 and increases the HCV
Fund authorization by $80,000.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and
funding necessary for residents to provide shelter, food, clothing and medical
care for themselves and their dependents.
Cooperative Extension
14. Effective April 1, 2024, NC State University (NC State Extension) will hire an Area
Extension Agent for Livestock, Forages, and General Agriculture. This position will be
housed with Orange County Cooperative Extension and provide programs and technical
support to county farmers. Fifty percent of the funding for the position will be paid by North
Carolina State University. Durham County Government will pay Orange County
Government annually for twenty percent of the position. The remaining portion will be paid
with existing Orange County Cooperative Extension budget. The Area Agent will provide
programming and educational livestock services for adults and youth in Durham County an
average of 8 hours per week. This amendment provides for the receipt of $7,000 in
compensation in FY 2023-24 from Durham County and increases the General Fund by
$7,000.
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated
with this item.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
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FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2023-24 and
decreases the General Fund by $15,622, and the County Capital Fund by $584,609, while
increasing the Multi-Year Grant Fund by $4,500, the Fire Districts Fund by $7,000, the Housing
Choice Voucher Fund by $80,000, the Debt Service Fund by $317,430, County Capital Reserve
Fund by $265,000, and the Article 46 Sales Tax Fund by $500,000.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2023-24.
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Year-To-Date Budget Summary
Fiscal Year 2023-24
Housing
Fire County Article 46
Fund Budget Summary General Fund Grants Fund Districts Choice County Debt Service Capital Sales Tax
Fund Voucher Capital Fund Reserve Fund
Fund
Original Budget Revenue $271,114,238 $357,000 $8,584,336 $6,858,632 $28,888,432 $2,771,674 $0 $5,494,058
Interfund Transfer Revenue $1,391,290 $33,400,000
Fund BalanceAppropiation $7,000,000 $20,000 $1,285,824 $1,038,010
Total Original Budget $279,505,528 $357,000 $8,604,336 $6,858,632 $28,888,432 $37,457,498 1$1,038,010 1$5,494,058
Additional Revenue Received Through
Budget Amendment#7(March 19,2024)
Grant Funds $1,158,529 $372,219 $25,000 $146,254 -$2,584,609
Non Grant Funds $126,159 $5,000 $2,095,239 $67,430 $1,848,070
Additional Interfund Transfer Revenue $109,442 $23,750 $250,000
Additional Fund Balance Appropriatior $46,837 $7,000 $80,000 $413,192
Total Amended Budget $280,946,495 $757,969 $8,636,336 $7,084,886 $28,399,062 $37,774,928 $1,451,202 $7,342,128
Dollar Change in 2023-24 Approved Budgel $1,440,967 $400,969 $32,000 $226,254 ($489,370) $317,430 $413,192 $1,848,070
Change in 2023-24 Approved Budge] 0.53%1 112.32%1 0.37%1 3.30% -1.69%1 11.45%1 100.00%1 33.64%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent Positions(includes
Permanent and Time Limited) 1,001.800 5.850 3.000
Changes to Full Time Equivalent Positions 2.250
Total Approved Full-Time-Equivalent Positions for Fiscal
Year 2023-24 1,004.050 0.000 0.000 5.850 0.000 0.000 0.000 3.000
Attachment 2. Health Department Fee Schedule Revisions g
CPT Code Description Current Fee Proposed Change Last Revision Notes
90678 ABRYSVO(Respiratory Syncytial Virus vaccine,preF,subunit,bivalent,for intramuscular
use)0.5 mL solution for intramuscular injection N/A $292.05 N/A NEW
90380 RSV,monoclonal antibody,seasonal dose,0.5 mL dosage for intramuscular—Be ortus $99.75 $485.10 2023 Revise to reflect increased cost
90381 RSV,monoclonal antibody,seasonal dose, 1.0 mL dosage for intramuscular—Beyfortu! $99.75 $485.10 2023 Revise to reflect increased cost
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To: Gary Donaldson, CTP, MBA, MPA
Chief Financial Officer
From: Tony Blake
President
White Cross Volunteer Fire Department
Subject: Request from White Cross VFD unappropriated fund
Date: January 30, 2024
Mr. Donaldson,
White Cross Volunteer Fire Department would like to request$7000.00 from our unappropriated fund
for a purchase of an enclosed equipment trailer.The trailer will be used to house and transport our
county's large animal rescue equipment.
They was a joint endeavor with Orange County Emergency Management and White Cross Fire
Department.
Thankyou for your time in this matter.
Respectfully,
t;
r
Tony Blake