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HomeMy WebLinkAboutMinutes - 196404063?1 The Orange County Board of Commissioners met in regular session on Monday, April 6, 19640 at 10:00 o'clock A.M., in the Commissioners Room in the Courthouse in Hillsboro, N. C. Members present: Chairman Donald Stanford, Commissioners Harvey Bennett, Gordon Cleveland, Carl M. Smith, and Henry S. Walker. Members absent: None. Ed Barnes, Orange County Farm Agent, Cyrus Green and Byron Smith, Assistant Farm Agents, spoke briefly to the Board about general farming conditions and problems in the County. The following road petitions were submitted and the clerk was authorized to forward same to the State Highway Commission: 1. Mrs. Harden Johnson requested the Board to assist her in securing paving on Road #1117; as, petition was submitted April 4, 1961. 2. William Parker presented a petition for the paving of the streets that border the West Hill Elementary School property on its East and West sides, and for the paving of Lakeside Drive. (Collins Ave., Jones St., and Lakeside Dr.) 3. R. W. Meeton presented a petition for adding to the State System an extension of County Road #1947 from its present termination to N. C. Highway 54. A proposed route for this road is shown on the map attached to the petition. (Brewer Rd.) 4. A letter and petition were received from C. M. Long concerning the paving of County Roads #1920 and #1921. (Circle Drive and South Circle Drive Extension) 5. A Petition was received from Mrs. Herbert S. Harned, Jr., requesting that Spring Dell Lane be added to the State road system. Mrs. Alvis Johnson requested that the section of road that she lives on in Eno Township (which is just off the University Station to N. C. 70-A Road) be re-incorporated into the state system. The clerk was directed to write the County Road Superintendent concerning this matter, as it appears that this road was once a part of the state.system, but was abandoned when the University Station to N. C. 70-A Road was re-located. Howard Thompson, Superintendant.of Chapel Hill City Schools, explained the resolution adopted by the Chapel Hill School Board concerning the raising of $130,000.00 for the construction of an eight room addition to the Carrboro Elementary School. Mr. Thompson stated that with the addition of eight rooms to this school, it would become a 24 classroom school. As for the raising of the $130,000.00 necessary for this addition, Mr. Thompson said that the School Board did not mean to imply by its resolution that a bond sale be held to raise the necessary funds. The Board advised Mr. Thompson that it could make no committment to the Chapel Hill School System about the requested funds. However, they suggested that the Chapel Hill Schools include a request for these funds in their budget request for the coming year, and proceed with plans for this project at this time. Chairman Stanford read a letter from Hon. Marshall Smith, Judge of the Orange County Recorders Court, requesting that Hon. L. J. Phipps be designated as Vice Recorder of that Court, and that the auditorium of the Orange County Agriculture Building be designated as an alternate location for hold- ing of that court. _ Upon motion of Commissioner Walker, seconded by Commissioner Bennett, and unanimously adopted, L. J. Phipps was named Vice Recorder of the Orange County Recorders Court, and the auditorium of the Orange County Agriculture Building was designated as an alternate location for the holding of the Orange County Recorders Court. Dr. Maynard Adams and Jake Wicker presented to the Board the program of "Community Action, Inc., and requested that the Board name one of its members, in addition to two other persons, to serve on the Board of Directors of Community Action, Inc. This Program of Community Action was discussed at great length. Commissioner Cleveland moved that the Community Action Program be endorsed and that the requested directors be named. After additional discussion, this motion was withdrawn. James Wight, Welfare Director, presented the Blind Aid cases processed by his department during the month of March, 1964, and same were approved by the Board. Mr. Wight then requested that $400.00 from the Hospital Budget be shifted to the Boarding Home for Children clothing account, and that $400.00 from the Hospital Budget be shifted to General Assistance. Wpon motion of Commissioner Smith, seconded by Commissioner Cleveland, and unanimously adopted, Mr. Wight's request was granted. The Board discussed with Mr. Wight the feasibility of enlarging the Welfare Board from three to five members. Mr. Wight stated that in the opinion of the Welfare Board, this action should be taken, and it was recommended that the two additional members be selected from the medical and legal professions, as board membership in these two areas would be particularly advantageous. to the Welfare Department. Dr. 0. D. Garvin, District Health Officer, transmitted to the Board the following Memorandum of Understanding Between the Local Mental Health Authority and the North Carolina Department of Menial Health. Discussion ensued on this memorandum. Upon motion of Commissioner Smith, seconded by Commissioner Cleveland, and unanimously adopted, this Memorandum was approved, and the Chairman was authorized to sign same and return it to the State Department of Mental Health. `r 342 Memorandum of Understanding Between The Local Mental Health Authority And The North Carolina Department of Mental Health ORANGE COUNTY MENTAL HEALTH AUTHORITY. The 1963 North Carolina General Assembly passed an act creating a State Department of Mental Health and State Hoard of Mental Health (G. S. 122-1.0 and 1.1), thus consolidating state mental health responsibilities in one agency. This act provides an organizational framework for the cooperation, coordination, and direction of existing services and programs: local mental health services; state mental hospitals and residential centers for the retarded; special programs for alcoholics and emotionally disturbed children; licensing of private psychiatric facilities; research and education in mental, health. The purpose of this act is to assure maximum benefits to the people from state and local resources in mental health. The act enables the Department of Mental Health and local governmental or non- governmental agencies to establish by partnership agreement mental health services in communities which are willing to participate. This memorandum is the partnership arrangement, the Department of Mental Health representing the State of North Carolina and the local mental health aughority representing the community. 1. By May 15 of each year the local mental health authority shall submit to the State Department of Mental Health a plan and proposed budget for approval for the operation of a clinic or program for the ensuing distal year. The plan shoulc include an outline of immediate and, when feasible, future plans for the development of mental health services, considering all mental health issues within the total community and. encompassing all relevant individuals, agencies, and orgaiiizations which have mental health concerns or mental health resources for action. The budget should include a detailed itemized account of proposed expenditures for all operating costs with a clear descrip- tion of expected sources of funds. II. Grants-in-aid: After approval of the application, the State Department of Mental Health will provide funds, contingent on sufficient appropriations, on the following formula: two-thirds of the first $30,000 of the total operating budget and one-half of the remaining operating budget. (G. S. 122-35.12). Actual expenditures will be the basis of deterfidning grants-in-aid when such expenditures are less than the approved budget. Quarterly payments to the local mental health authority will be made on the basis of expenditures as shown in preceding monthly reports. II. All procedures regarding the establishment and operation of mental health services are prescribed by regulation of the State Board of Mental Health (G. S. 122-35.5 and.7). IV. At the time of the establishment of a mental health clinic, a clinical director (licensed physician with psychiatric training and experience) will be appointed by the local mental health authority with the approval of the Commissioner of Mental Health (G. S. 122-35.7). Personnel will be employed in accordance with provisions of the North Carolina Merit System. V. The collection of fees (G. S. 122-35.10) for services performed in a child guidance clinic shall be optional. Fees shall be collected from adults accented for services who are albe to pay. No person is to be refused service because of inability to pay. Fees are to be fixed by the local mental health authority, and funds so collected shall be need for the fiscal operation of local mental health services; such funds may be used to match state funds. T2. The local mental health authority shall be responsible for obtaining necessary local funds for support of local mental health services (G. S. 122-35.11). We are in agreement with the above description of responsibilities and relationships. This amorandum of understanding may be reviewed at any time but shall be reviewed once each four years. Upon motion of Commissioner Smith, seconded by Commissioner Cleveland, and unanimously adopted, the•following Proclamation was issued: PROCLAMATION DESIGNATING INDUSTRY APPRECIATION WEEK WHEREAS, the industries of Orange County make a substantial contribution to the economic well being of the county, by employing citizens of the county, by buying items grown or produced in the county, and by paying taxes to help support county services, and WHEREAS, the efforts. to encourage the location of additional industry in the county at times may appear to overshadow the contributions now being made by existing industries; and WHEMQ,Terry Sanford, Governor of North Carolina, has designated the week of April 12 to 18, 1964 as Industry Appreciation Week throughout North Carolina; NOW THEREFORE BE IT PROCLAIMED by the Hoard of County Commissioners of Orange County, North Carolina, that the week of Auril 12 to 18, 1964 be Industry Appreciation Week in Orange County, thereby providing an opportunity for all officials and citizens to express appreciation for the great contribution made by industry to the county. 3,1 3 During this week, newspapers and television and radio stations serving the county should acquaint the people of the county with the contribution being made by industry. In turn, the people of the county should, as individuals, express their appreciation to the owners, managers, and employees of industry for this contribution. The leaders in each of the various communities in the county are encouraged to designate a dayduring Industry Appreciation Week,at which time the community may, as it deems appropriate, recognize the contribution of its own industry. Adopted this the Sixth Day of April, 1964. The Community Action Proposal presented previously by Dr. Adams and Mr. Wicker, was brought back to the floor, and Commissioner Cleveland re-introduced the same motion offered earlier in the day concerning this matter. Commissioner Bennett seconded this motion, and after further discussion, Commissioner Smith moved that the motion be tattled until the next meeting of the Board. Commissioner Bennett seconded Commissioner Smith's motion, and it was unanimously agreed to table Commissioner ClevelandIs motion until the next meeting. T. C. Cook, Professional Engineer, discussed withthe Board his plans for air conditioning of the Courthouse and the bids received for same. The Bids as received at the Bid Opening of 'April h, 1964, are as follows: BASE Alt.#1 Alt. #2 Alt. #3 Alt. #4 Alt. #5 Days CONTRACTOR BID Deduct Deduct Deduct Deduct Deduct Acme Plumbing & Heating Co. $4h,550 $300 $3850 $3000 $5200 $4200 ---- Alliance Company $39,695 $250 $3725 $2925 $h910 h370 90 Comfort Engineers, Inc. $36,565 $ 50 $2600 $3125 $6325 3565 250 Lee Air Conditioners, Inc. $35,848 $ 75 $2800 $3350 $6250 3600 90 Quality Air Conditioning Co. $381847 $250 $2400 $3300 $535h 5156 150 A bid analysis revealed Lee Air Conditioners, Inc. to be the low bidder. All alternates were discussed. Upon motion of Commissioner Smith, seconded by Commissioner Bennett, and unanimously adopted ? the Base Bid of $35,848.00 submitted by Lee Air Conditioners, Inc., plus Engineers Fees of $3,OL7.08 was accepted. Said motion also authorized a letter of intent to the contractor to speed the start of work on this contract. After some discussion of how this appropriationras to be financed, the Board decided to combine the air conditioning project and the purchase of the Walker Milling Company property, for the purpose of raising funds. In order to have-thenecessary monies needed to cover both projects it was decided to have a bond anticipation note of $55,000.00, which would be paid off at a rate of $11,000.00 per year for a five year period. The following resolution was introduced and unanimously adopted. WHEREAS, Albert L. Stanback died on March 20, 1964, and whereas, Albert L. Stanback became a resident of Hillsboro and Orange County in 1938, when he accepted a position in the Orange County School System as an athletic coach and a mathematics instructor, after having taught at Clinton College in Rock Hill', South Carolina, and in the public school system in Gaffney, South Carolina; and whereas, Albert L. Stanback was elected principal of Central High School in 1942, and was the principal of said school from that time until his death, during which time the institution grew under his leadership from a six teacher school'to one of forty-Pour teachers and twelve hundred students; and whereas, Albert L. Stanback was a member of a number of educational organizations, took part in community and civic activities, and was the recipient of the Silver Beaver Award for his work with the Boy Scouts, and was a Prince Hall Shriner, II member and steward of Dickerson Chapel A. M. E. Church, and member of Omega Psi Phi Fraternity; and whereas, during the twenty-six years he served in Orange County as teacher and principal his influence was felt by every man., woman and child in Orange County, and through his efforts and effectiveness of his training and leadership the level of achievement of the negro citizens of Orange County has risen substantially and will continue to rise during the years ahead as a living testimonial to him. NOW, THEREFORE, BE IT HE•Y RESOLVED, That the life and work of Albert Leon Stanback be hereby memorialized in testimony of his strong character, indomitable courage, unstinted and unselfish dedication to duty in the cause of education which has endeared him into the hearts of all of us and has given rise to the high esteem in which he was held by the people of his community, and by such indicia of character has set an example of leadership, moral standards and good which will be hard to follow. The Chairman ordered that a certified copy of the foregoing resolution be furnished his wife, Mrs. Catherine Caldwell Stanback, of Hillsboro, N. C., and his mother, Mrs. Etta L. Stanback, of Chester, S. C. There being no further business to come before the board, the meeting was adjourned. Donald Stanford Chairman Betty June Hayes, Clerk S. M. Gattis, Acting Clerk