HomeMy WebLinkAboutAgenda - 03-16-2004-9cORANGE COUNTY
BOARD OF COUNTY COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 16, 2004
Action Agen a
Item No. -Cr
SUBJECT: Site Plan - Efland Cheeks Park (Phase II)
DEPARTMENT: ERCD, Recreation & Parks
PUBLIC HEARING: (Y/N) No
ATTACHMENT
1) Draft Site Plan Map
2) Tentative Timetable of Activities
INFORMATION CONTACT:
David Stancil, 245-2590
Lori Taft, 245-2660
Paul Thames, 245-2303
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve the submittal of a site plan for Phase II of Efland Cheeks Park.
BACKGROUND: On December 9, 2003, the Board received the report of the Efland Cheeks
Park Concept Plan Review Committee, and authorized staff to develop a proposed site plan
for the construction of Phase II of this park, co-located with Efland-Cheeks Elementary
School in western Orange County.
The attached site plan has been developed based on the report and Board feedback on
December 9. The primary features of Phase II of the park are a new picnic shelter, lighting
around the existing playing field and walking track, and trails (both a smaller ADA-accessible
trail from the Community Center and a longer natural surface loop trail that would connect to
adjacent Richmond Hills subdivision).. The existing playground equipment would also be
relocated. As instructed on December 9, a separate possible add-on to the project pending
discussion with the Orange County Schools, is the grading and seeding of the "northern field"
located above the school, would be included in the construction bid materials for pricing and
later consideration of addition. Staff would also develop a plan for addressing the former
sedimentation basin on the property.
After review and approval of the site plan, construction bid documents and construction
drawings will be developed in April after the hiring of the new Open Space Design Specialist.
A timetable for park construction will be presented at that time. Generally, it is estimated that
construction bids/drawing preparation, the award of the bid and actual construction could be
accomplished in approximately 8-10 months after the site plan is approved..
2
Staff has also discussed the potential role for a construction manager in this project.
Because of the small scale of activity in this phase of the park and the fact that the project
would need to wait on a construction manager position to be hired, it is recommended that
the project move forward with existing staff (the Recreation and Parks Management Director,
with assistance from the Open Space Design Specialist and other staff as needed) serving in
this capacity. However, staff does think that there is value in having further discussion about
construction management skills and expertise in later, larger-scale parks projects, and would
propose that this issue be explored more fully in coming months
Staff would propose to hold two community open house meetings, one prior to and one
during construction to keep the community aware of progress toward completion..
FINANCIAL IMPACT: There are no costs associated with submittal of the site plan.
Approval of a contract for construction would be brought back in June. The facilities to be
built would be constructed with $250,000 in 2001 Parks and Open Space bond funds for
Phase 2 of the park. Of the amount for this project, $125,000 was appropriated in FY 2002-
03 and the remaining $125,000 is in the current fiscal year as part of the next bond sale. The
estimated cost of the proposed facilities is projected to range from $231,000 - $297,000. If
costs exceed the available amount, or the Board decides to include the add-on project, staff
would identify a source of additional funds that may include an appropriation from the
School/Park Reserve Fund.
RECOMMENDATION(S): The Manager recommends that the Board review the site plan,
providing feedback as desired, and authorize staff to submit the site plan for approval.
The Board may wish to authorize staff to prepare a report on the potential role of construction
management in future, larger-scope park projects, reporting back a subsequent meeting later
this spring.
3
Tentative Activities Timetable
Efland Cheeks Park, Phase 2
(contingent on site plan submittal in March 2004)
September-
October, 2003 Concept Plan Review Committee meets to consider project, develop
report
November, 2003 Ma revisions complete, Committee report completed
December, 2003 BOCC receives Committee Report, provides feedback .
December-
January, 2004 Phase 2 site plan prepared
March 4, 2004 BOCC considers Phase 2 site plan and authorizes submittal
March 5 Site Plan submitted
April Begin construction drawings and bid documents
Early-April Site Plan a roved (courtesy copy to Committee)
April-Early May Final construction drawings and bid documents prepared
Mid-May Review of bid documents
Week of May 17 Bids solicited
Week of June 7 Bid deadline*
June 23 BOCC considers and approves contract award
August-
November Construction (mechanism for communication with community
citizens in place)
Winter, 2004 Phase 2 Completed
This timetable assumes best-case scenario, without unforeseen delays.
* - Contingent on receiving three bids.
2/24/04