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HomeMy WebLinkAboutAgenda 02-15-24; 1 - Boards and Commissions – Annual Work Plan Summaries 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 15, 2024 Action Agenda Item No. 1 SUBJECT: Boards and Commissions — Annual Work Plan Summaries DEPARTMENT: Board of Commissioners ATTACHMENT(S): INFORMATION CONTACT: Annual Work Plan Summaries Clerk's Office, 919-245-2130 PURPOSE: To provide feedback and/or direction on the first group of boards and commissions' annual work plan summaries with their Chairs (or representatives) in attendance. A second group of boards and commissions' annual work plan summaries is scheduled for the Board's March 12, 2024 work session. BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal setting retreats, the Board requested and reviewed/provided feedback on annual plan summaries from the County's internal boards and commissions. This information provided the Board with a yearly overview of the boards and commissions and their projected goals for the upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010 meeting to reinstate this process independent of the Board's annual retreats. Boards and Commissions Represented at this meeting: Board Name Representative(s) Presenting Human Relations Commission Lynn McGee Orange County Parks and Recreation Council Natalie Ziemba Historic Preservation Commission Art Menius Agricultural Preservation Board Kim Woods Commission for the Environment Regina Baratta Advisory Board on Aging Colin Austin Adult Care Home and Nursing Home CAC Jacqulyn Podger& Shade Little Board of Health Dr. Aparna Jonnal Board of Social Services Jane Garrett Animal Services Advisory Board Dr. Lee Pickett FINANCIAL IMPACT: There is no financial impact associated with providing feedback and/or direction on the boards and commissions' annual work plan summaries. 2 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board review the annual work plan summaries from boards and commissions and provide feedback and/or direction. 3 NAME OF BOARD/COMMISSION: Human Relations Commission Report Period January 2023-December 2023 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Human Relations Commission Person to address the BOCC and contact information: Lynn McGee Human Relation Commission, Chair lemcgeel@gmail.com 336-263-4573 Dr. Shameka Fairbanks Chief Equity & Human Rights Officer Orange County Office of Equity and Inclusion sfairbanks@orangecountync.gov 919-245-2317 Primary County Staff Contact: Melvyn Blackwell, Civil Rights Specialist Orange County Office of Equity and Inclusion mblackwell@orangecountync.gov 919-245-2497 How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Meetings are monthly (every fourth Tuesday) except for July, special meetings are as needed. 4 Brief Statement of Board/Commission's Assigned Charge and Responsibilities. a. Studying and making recommendations concerning problems in the field of human relations. b. Anticipating and discovering potential issues that may create animosity and unrest, and seeking solutions as they arise. c. Making recommendations designed to promote goodwill and harmony among groups in the county irrespective of the race, color, creed, religion, ancestry, national origin, sex, affectional preference, disability, age, marital statistics, political affiliation, or status with regard to public assistance. d. Monitoring and investigating appeals to complaints of discrimination e. Addressing and attempting to remedy the violence, tensions, polarization, and other harm created through the practices of discrimination, bias, hatred, and civil inequality; and f. Promoting harmonious relations with the County through hearings and due process of law. g. Enforce the Orange County Civil Rights Ordinance (1995) and other functions on behalf of the HRC as mandated by the U.S. Department of Housing and Urban Development through its cooperative agreement with the County. What are your Board/Commission's most important accomplishments? Increased Awareness • Hosted a Pauli Murray Awards Ceremony in-person celebration including a keynote speaker, live entertainment, and food. Two awards were presented. • Hosted a Juneteenth celebration at the Hillsborough Library • Hosted a community book-read event held in November on modern slavery • A member of the HRC spoke at a City of Mebane meeting in support of subscribing to the Government Alliance on Race and Equity (GARE) Increased Board Capacity 1. Participated in several Board trainings: a. HRC Retreat held on August 5, 2023; HRC State Orientation held on August 8, 2023 b. State HRC Meeting participation (Fayetteville) September 26, 2023 c. Fair Housing Training held on September 30, 2023 2. North Carolina Human Rights Workers' Conference 18-20 October 2023 3. HRC is 92% staffed (11 out of 12 commissioners) Strategic Planning Initiative: 1. Strategic Planning Retreat held, with discussion regarding policy, process and draft ideas for the coming year. 2. Re-established partnership with the Orange County Community Remembrance Coalition (OCCRC) to preserve the history of the African American community in Orange County. 3. 400% organic growth in Facebook page engagement in the first quarter of the year. 4. Participated in the Orange County Strategic Review Feedback session 5 List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. 1. Pauli Murray Awards 2. Community Conversation Forums (Not funded in 2023) 3. Community Book Read 4. Outside Agency Funding Review Evaluation 5. Juneteenth Celebration 6. Supported the Mildred Council (Mama Dip)Annual Community Dinner in 2023, with consideration for 2024. 7. Review and recommend action resulting from appeals process for claims of discrimination. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The HRC is an actively engaged group of residents who are also professionals deeply committed to diversity, equity and inclusion. The HRC's initiatives described and listed above are directly connected to the stated goals and objectives of the BOCC's efforts to "bridge diverse cultural populations and values while providing activities that promote positive social change toward improved equality and inclusion within Orange County." Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? HRC collaborates with the Commission on the Environment, reviewing Community Action Grant applications submitted to fund various climate change initiatives through the lenses of social and racial justice. Members of the HRC have networked with other commissioners and Human Rights workers at events hosted statewide by other organizations. The participation was funded and facilitated by the Office of Equity and Inclusion. 6 Identify any activities this Board/Commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources) associated with these proposed activities (please list). Activity Fiscal Impact Pauli Murray Awards Staff/HRC time; Division allocation Juneteenth Celebration (collaborate with Staff/HRC time; Division allocation Freedom Spirit) Community Read and Discussion Staff/HRC time; Division allocation HRC Strategic Planning Retreat Staff/HRC time; Division allocation Fair Housing Training Staff/HRC time; Division allocation Fair Housing Month Staff time; Division allocation Conduct Surveys and disseminate results Staff time; Division allocation Marketing to increase awareness and Staff time; Division allocation build capacity of HRC Community conversations Staff time; Division allocation Communications Plan Staff time; Division allocation Orange County Community HRC participation, Division Remembrance Coalition Support allocation Mildred Council (Mama Dip) Annual Funding, HRC participation Community Dinner Develop Standard Operating Procedures Staff/HRC Time; defining roles and responsibilities of both staff and commissioners and recommend enhancements to the BOCC Advisory Board Policy and HRC By Laws 7 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • HRC to identify opportunities to be more inclusive of educational organizations and youth in initiatives relating to equity and inclusivity. • HRC support regarding the participation of migrant populations in community life, including awareness of their rights and responsibilities as members of the community. • HRC supports building public trust in local government and promoting participation in local government, especially in areas where government serves the community responsibly, empathetically and with diversity and inclusion in mind. • HRC to increase positive civic participation and engagement among diverse populations within Orange County by the formation of specific subcommittees to identify the needs of such communities. • HRC will establish collaborative relationships with the Housing Department Advisory boards with respect to social justice, equity, and fair housing issues. • Establish procedures for the HRC that are in line with current policy, legislation and statewide approaches to Human Relations, and work with BOCC to develop processes to improve their efficiency. General Recommendations for BOCC: • Societal Emerging Trends: Increased election-related tensions, increased discrimination based on Gender expression, and increased anti-Semitism and Anti-Muslim sentiments are growing at a rapid rate. Recommendation for BOCC: Consider setting up a "pressure release valve" if local tensions reach a boiling point. Establish an emergency "hotline" operated by the County to assist the community with ways to defuse potentially volatile situations. The County would be well-served to have an action plan for emergency forums, perhaps in partnership with UNC and the HRC, that employ the techniques of"healing conversations" and reparative justice. • Policies, Procedures, Roles, and Responsibilities: Matters of policies, procedures and processes should be well established, detailed adequately, and followed without debate or clarification of their meaning and intent. The current Advisory Board Policy provides top-level descriptions of processes, roles, and responsibilities, but is insufficient in detail to ensure efficient operation of the commissions. Recommendation for BOCC: Consider providing BOCC support in the development of a revision-controlled Handbook of standard operating procedures to clearly define roles, responsibilities, and processes for all County advisory boards such that advisory boards reach their full performance potentials. Please consider the formation of a cross-functional committee composed of various County advisory board members, staff and BOCC advocates to accomplish this project. 8 PARKS AND RECREATION COUNCIL Report Period January 2023-December 2023 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Parks and Recreation Council Person to address the BOCC and contact information: Natalie Ziemba, Chair; natal ieziembaCaD-yahoo.com Primary County Staff Contact: David Stancil, DEAPR Director, 919-245-2522 How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The first Wednesday of each month (except for January and July), plus a biennial joint town/county advisory board meeting. Participate in semi-annual InterGovernmental Parks Work Group. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Council serves as the advisory board for provision of parks facilities and recreation programs. It shall suggest policies, within its powers and responsibilities as stated in Article 26 of the Code of Ordinances. The Council shall consult with and advise the Board of Commissioners and staff in matters affecting recreation policies and programs, advise on the acquisition of parkland and lands for recreation programs, and advise on long-range planning for recreation and parks, including the development of plans, studies and reports. 9 What are your Board/Commission's most important accomplishments? The Council was the lead advisory board for the Parks and Recreation Element of the County Comprehensive Plan, and worked with staff to develop the Parks and Recreation Master Plan 2030, adopted by the BOCC in November 2014. The Council annually reviews Outside Agency funding requests, scoring and evaluating applications proposing to provide parks or recreation services. In addition, the PRC began receiving regular reports and providing feedback on Mountains to Sea Trail progress in 2019, and receives quarterly updates on Recreation programs and activities from staff. The PRC has also advised the Board and staff on a variety of topics, including: • Advise on planning, design and construction of new park facilities. • Review construction/opening plans for Blackwood Farm Park and other new facilities • Provide feedback on Lands Legacy Action Plans as relates to new parks and public open space • Hearing from local residents about community recreation or park facility needs, developing recommendations regarding same as needed • Capital funding recommendations for parks/open space (Capital Investment Plan) • Sponsor of the annual Nature of Orange Photography Contest • Periodic site visits to County parks, including one meeting on site per year • Review and feedback on recreation and athletic programs List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Participated in the Perry Hills Mini-Park design project • Assisted in Year of the Trail hikes and promotions for 2023 • Serve as Mountains to Sea Trail (MST) Advisory/Steering Committee (quarterly review/reports) • Co-sponsor, "Nature of Orange" Photography Contest • Review of Outside Agency funding recommendations (recreation) • (Biennial) Joint County/town P&R advisory boards meeting • Support for department functions and special events • Review of annual Capital Investment Plan proposal for parks • Receive report and provide feedback on Recreation and Athletics programs • Receive annual report on Parks and Trails facilities • Prepare Annual Report and Work Plan for BOCC • Receive requests from county residents and organizations for local recreation facility needs, and develop recommendations for the BOCC 10 Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The PRC also was the lead advisory board in the creation of the Parks and Recreation Master Plan 2030. (Goal 5) The PRC was the lead advisory board for the Parks and Recreation Element of the Comprehensive Plan, and regularly reviews progress toward the Comprehensive Plan goals. The PRC reviews, as needed, site plans for major subdivision applications in the county's jurisdiction and ss needed makes recommendations on potential land dedication for parks and open space. (Goal 5) The Council reviews plans and advises on new park construction and openings (such as Blackwood Farm Park, Hollow Rock Nature Park), and participates in park master planning efforts such as the recent Perry Hills MiniPark. (Goal 6) Members of the PRC participated in meetings with the consultants for the County's Strategic Plan, and the future Land Use Plan 2050. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? Some members of the PRC also sit on other advisory boards, such as the Commission for the Environment and the Orange United Transportation Board. The Council also has a member sitting on the Intergovernmental Parks Work Group and the New Hope Creek Corridor Advisory Committee and has in the past shared information with the Board of Health on opportunities for linking healthy lifestyles and parks. The PRC biennially meets with its sister advisory boards in the three towns, with the next session coming in 2024. The Council has also advised and reviewed information from the Historic Preservation Commission, Orange County Sportsplex, the Town of Hillsborough, Fairview Community Watch, the Occoneechee Tribal Council, and the Alliance for Historic Hillsborough (River Park). 11 Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). During the first half of calendar year 2024, the Council will be wrapping up its "Mid-Plan Review" of the 2030 Parks and Recreation Master Plan (adopted in 2014). The Council is reviewing past findings and recommendations, assessing progress toward these goals, and identifying changed conditions and emerging trends. The end product will be a report in spring 2024 that assesses all of the above topics and suggests changes or modifications that may be needed to the Plan for the remaining seven years of the plan period, including equity considerations that have become more apparent since 2018. Having participated in the design and master plan for the Perry Hills MiniPark, the Council plans to continue receiving updates and providing feedback as the project moves toward construction. In a similar vein, as plans begin to come together for the next phase of Blackwood Farm Park (including the disc golf course currently under design), the PRC anticipates being apprised and advising on these activities. Council representatives will also continue working with the Friends of the Library and staff on a possible Storybook Trail at a County park. As noted in last year's report, the Council will work with staff to conduct a limited survey of County residents about the need for a new swimming pool to learn more about what was intended by this high-ranking need from the Master Plan, and what the needs are. It may be prudent for this examination to also look at opportunities to partner with the Town of Chapel Hill on aquatic facilities. The other major activity for 2024 will be the involvement and participation in the Countywide Trails Plan, once a consultant is hired in early 2024. This effort will look at current and planned future trails in both the rural areas and the towns, and explore gaps, interconnections and needs for the future. The Council also hopes to participate in the parallel Bicycle and Pedestrian Plan effort with the OUT Board and Transportation. Finally, following up on the conclusion of the Year of the Trail 2023, the PRC plans to continue to help promote activities toward trail recreation and development, and advise on the efforts from the "Great Trails State Coalition" of which the County is a member. The Council would like to sponsor quarterly or semiannual public hikes at our parks with trails. Continued review and advice on the Mountains to Sea Trail progress, and Outside Agency review will again be major areas of energy, along with the 2024 Nature of Orange photography contest. 12 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • The Countywide Trails Plan will be an important blueprint to pull together existing plans and identify new needs. It is important that the Town's trail and greenway plans be accounted for in this document, and we look forward to conversations with our colleagues in the towns about interconnectivity. • The County's Ione recreation center, the Central Rec Center on West Tryon Street in Hillsborough, is now 66 years old. In the Capital Investment Plan and the County Master Facilities Plan is a proposed new recreation center toward the end of the decade. The current Central Rec Center has been maxed out for several years now in terms of space, with the County unable to serve the existing demand from our residents. We encourage the planning for the new center to continue to take into consideration not just the replacement of the 1957 facility but needed additional space to accommodate existing and future demand. • Pickleball and outdoor courts to accommodate this growing sport is a topic that has received much attention and new courts are underway at Fairview Park. The County should expedite opportunities to create more courts or make other publicly owned courts (such as the eight at Orange High School) available for public use. • While reviewing the adopted 2030 Parks and Recreation Master Plan, there are many occasions where greater coordination and facility sharing is suggested with both 1) the Orange County Sportsplex and 2) Orange County Schools. Neither concept is a new idea, but little in the way of outcomes have been achieved. The Council would like to pursue these discussions anew, with a focus toward achieving result-oriented outcomes. • In a similar vein, the potential for the County and towns to work together on new joint parks and facilities is more appropriate than ever before. There are scheduled projects in the CIP that offer the opportunity to pursue joint initiatives. • Promoting pollinator gardens within our parks, and perhaps in conjunction with the schools, is an opportunity that should not be lost. The Council would like to work with staff to develop more gardens and pursue new opportunities in this area. This is a low-cost/high reward activity that will be an ongoing benefit. 13 NAME OF BOARD/COMMISSION: Historic Preservation Commission Report Period: January 2023-December 2023 ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS ANNUAL REPORT /WORK PLAN FOR THE COUNTY COMMISSIONERS Board/Commission Name: Historic Preservation Commission (HPC) Person to address the BOCC at Retreat (if requested) and contact information: Chair: Art Menius (443) 605-4355 email: art(a-)artmenius.com Primary County Staff Contact: Department of Environment, Agriculture, Parks and Recreation Peter Sandbeck (Cultural Resources Coordinator): 245-2517 psandbeck@orangecountync.gov How many times per month does this commission meet, including any special meetings and sub-committee meetings? Regular meeting: one each month (4th Wednesday) Book subcommittee meetings every other month (date varies) Brief Statement of Commission's Assigned Charge and Responsibilities. The Historic Preservation Commission (HPC) is charged with the identification, inventory and protection of architectural and archaeological sites in the County, with publishing and/or offering online records of this inventory and advising the Board of County Commissioners on matters pertaining to historic preservation. The HPC is also charged with providing guidance and a forum for public comments on National Register nominations and administering the Local Landmark Program. What are your Commission's most important accomplishments? • Ridge Road School National Register Nomination: final phase completed for the project to nominate this historic two-room Black schoolhouse to the National Register of Historic Places. The nomination report was approved by the State Historic Preservation Office and submitted to the National Register of Historic Places in November; final approval expected by early 2024. • Four properties designated as historic landmarks: the BOCC approved Landmark ordinances for the following properties in 2023: 1. Harvey's Chapel AME Church and historic cemetery: 19th century African American cemetery and the site of the first 1890s church, as well as the present 1940s church building. 2. Old Eno Quaker Cemetery: traditional burying ground for first Quaker settlers in area, dating back to 1750s, with early gravestones and archaeological remains of the first meeting house. 3. David Faucette House: One of the best-preserved of the county's antebellum houses, built about 1830 on the banks of the Eno River, featuring fine original woodwork and finishes. 4. Davis Farm Cotton Gin: the county's only surviving cotton gin and press, dating to c. 1880. • Enhanced educational opportunities for HPC members: additional educational programs and field trips were provided in 2023 to give members the opportunity to learn more about historic and prehistoric resources in the county, including: Indian site archaeological excavations on New Hope Creek with archaeologists from the UNC; historic architecture and archaeology at Moorefields Historic Site; program on the history of the Maroon communities and the related 14 Indian burial sites and enslaved burial grounds in northeastern Orange County; and attendance at Preservation North Carolina's annual conference in Durham. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Submits annual report of all preservation activities to the State Historic Preservation Office to meet federal requirements needed to maintain the County's status as Certified Local Government. This allows the County to apply for federal grants for historic preservation activities • Partners with local history groups to hold/assist in producing educational and informational programs that encourage and promote historic preservation as a tool to preserve and enhance community character and embrace a more inclusive view of history. • Administers the Orange County Historic Landmark Program, including reviews of proposed restoration work or additions through Certificates of Appropriateness. • Annual review of Outside Agency grant applications from non-profit organizations seeking county funding assistance for historical or cultural programs and projects. • Conducts reviews of proposed new public infrastructure projects that might have an impact on historic resources, including cell towers, pipelines and transportation projects> Describe this commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Goal Two: Promote an interactive and transparent system of governance that reflects community values. Priority 7: Improve intra-and intergovernmental coordination, cooperation and collaboration. • The HPC and the Town of Hillsborough worked together to establish a joint review process for projects affecting cultural resources. The HPC continues to work with Hillsborough and Carrboro to develop a process for designating historic landmarks in the ETJ's. Goal Three: Implement planning and economic development policies which create a balanced, dynamic local economy, and which promote diversity, sustainable growth and enhanced revenue while embracing community values. • The HPC's major activities (Historic Landmarks, historic resource inventory and mapping and education/public programs) provide support and input for a range of planning and heritage tourism initiatives that help ensure that historic preservation becomes more inclusive and is integrated into the county's planning process to protect historic resources. • When completed, the Historic Resources Book will have a positive impact on cultural resource and heritage tourism in the county. The promotion and sales of the new book can be used to highlight our many historic resources and sites of cultural significance. Goal Five: Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands and sustainable energy for present and future generations. Priority 15: Complete stewardship and management plans for Lands Legacy. • The HPC has been actively involved in the stabilization and ongoing preservation work of the historic buildings at the County's park sites, with a special focus on Blackwood Farm Park. The collective expertise of HPC members and staff are of great value in helping the County preserve its important historic structures parks and elsewhere. 15 Identify any activities this commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities? • Promote diversity in the Landmark and National Register Programs: The HPC will continue its work to recognize and designate diverse historic resources through the Historic Landmark and National Register programs, with special focus on Black sites and other underrepresented or threatened historic resources. The HPC seeks to generate at least two new landmark and/or National Register applications per year. (No fiscal impact—already budgeted in the Lands Legacy program funding) • Historic Resources Book Project: The HPC plans to complete its historic resources book, in partnership with the Alliance for Historic Hillsborough. The completed texts are now being reviewed and edited in preparation for book design and layout. Photography is underway to produce current high-quality color images for publication. Fundraising has been completed for printing in 2024. (No fiscal impact—county share budgeted in past years) • North Carolina Celebration of the USA 250th Anniversary: The HPC will continue to participate in the local planning process for the 250th anniversary of the American Revolution in 2025-2026. (No fiscal impact during planning stages) • Increase awareness of Archaeological Resources: Our county possesses a wealth of historic and pre-historic archaeological resources that illuminate the history and culture of all our people, from the Indians to our earliest African and European settlers. The HPC will pursue educational and landmark/National Register designation projects to raise public awareness about these significant resources (No fiscal impact) • Old Courthouse Historical and Architectural Research: the HPC will continue its long-range project to document the history of the Old Courthouse, in preparation for a future CIP project. This project includes historical exhibits and interpretive signage to tell the story of the complex role the courthouse played in the lives of our residents, in ways that present the full story from all perspectives. (Funding for research phase approved in prior budget year). What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Abandoned Black burial grounds: There are numerous abandoned informal Black burial grounds scattered across the county, many of which contain the burials of those who were enslaved. These are often unmarked or poorly marked and known only to neighboring landowners, genealogists or elderly descendants of those buried in these sacred places. The HPC will seek outside funding for a project to identify, research, and protect these burial grounds, using a variety of tools including surveying/marking boundaries, fencing, and permanent interpretive markers. The project will include mapping these sites in the county GIS system to help protect them from future development during planning review. • County historic marker program: The HPC will continue to study the feasibility and costs of a county-wide historic and cultural marker program, modeled on similar programs in other areas that utilize both physical markers and/or map-driven web sites and/or phone apps. A marker program is a way to provide accurate historical content in an accessible/interactive format about cultural resources, places and people of significance to our local communities, especially the underrepresented. This should be developed in collaboration with our partners in local government. (No fiscal impact at this time) 16 • Establish a small -grant program to help preserve endangered rural historic resources: Numerous endangered rural historic structures and sites, including abandoned Black burial grounds, merit preservation or protection or they will soon be lost, effectively erasing much of the county's diverse history. The HPC sees a need for a small-scale grant program to assist owners with essential preservation work. The HPC will pursue grant funding to help start this program, with some level of County funding, to address the following resources: • Abandoned Black burial grounds: The important work of identifying, mapping, surveying and protecting these will require funding. • Historic Black schools: The few remaining historic small Black schoolhouses that closed in the 1950s are seriously threatened. Most stand on farms and are being used as storage buildings or just deteriorating; grant funding can help with critical needs like new roofs and building stabilization. • Threatened rural historic buildings: Many of the county's deteriorated historic log houses, dairy barns and other farm buildings will be lost in the next decade due to ongoing rot and termite damage. These humble buildings tell important stories about the county's history. Most are on farms and no longer used, and many farms are being sold and subdivided for new houses. 17 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: January 2023 — December 2023 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS Board/Commission Name: Agricultural Preservation Board (APB) Person to address the BOCC at work session- if applicable- and contact information: Kim Woods, Vice Chair: (919) 624-8035 or kdwoods(a-)-ncsu.edu Primary County Staff Contact: Peter Sandbeck, DEAPR staff support How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Once every other month, on the third Wednesdays of January, March, May, July, September and November. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Board's mission is "to encourage the voluntary preservation of farmland from non-farm development, recognizing the importance of agriculture to the economic and cultural life of the county." The Agricultural Preservation Board (APB) serves as the County's advisory board for agricultural issues and administers the Voluntary Farmland Protection Program. The APB advises the Board of Commissioners on agricultural development and farmland preservation, sustainable agriculture, emerging trends in agriculture, and other initiatives to help ensure that farming continues to be a viable activity here. The APB makes recommendations on proposed Voluntary Agricultural Districts (VAD) and Enhanced Voluntary Agricultural Districts (EVAD). The APB is responsible for preparing and updating the Countywide Agricultural Development and Farmland Protection Plan, and the implementation of the agricultural sections of the Orange County Comprehensive Plan, Natural and Cultural Systems Element (in conjunction with other agricultural agencies). What are your Board/Commission's most important accomplishments? • In 2023, the APB reviewed and recommended approval for 9 additional farms as Voluntary Agricultural District and Enhanced Voluntary Agricultural District farms, adding 262 acres to these programs after being approved by the BOCC. This increased the total enrollment in both programs to 17,433 acres on 151 farms throughout the County (14,719 in VAD and 2,714 in EVAD). • The APB's Farmland Preservation Subcommittee continued to assess the ongoing loss of productive farmland across Orange County as documented in USDA and GIS data and is working to identify best practices and policies to support farmland preservation. 18 • Completed a widely distributed survey of Orange County farmers/landowners to inform revision of the Agricultural Development and Farmland Protection Plan. Findings and recommendations will be presented to the BOCC in 2024. • Assisted Economic Development in reviewing and evaluating new applications for the Ag Economic Development Grant Program; three members of the APB serve on the grant review committee. • Hosted another successful annual VAD breakfast and educational program, attended by approximately 85 farm owners. • Assisted farm owners with enrollment in the Century Farm Program. • Continued installing new road signs to identify farms enrolled in the Voluntary Agricultural District programs, as well as to recognize participating farmers and increase program visibility. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Reviews and approves applications from farmers seeking to participate in the VAD/EVAD program, every other month. • Hosts an annual breakfast for VAD landowners to recognize their efforts to preserve agriculture and to provide them with current educational information through presentations and programs. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • The APB promotes, reviews and recommends new Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts that help protect farmland (Comp Plan, Natural and Cultural Systems Goal 2). • The Board oversees the creation implementation of a long-term plan for agricultural development and farmland protection; an update of this plan is now underway. (Goal 2, Goal 5). • The APB makes recommendations on goals and objectives for the triennial Lands Legacy Action Plan (Goal 8). Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Undertake the update of the County's Agricultural Development and Farmland Protection Plan, last produced in 2009, using new findings from our Farmland Preservation Subcommittee. The APB will seek outside funding and collaborate with relevant farm agencies to facilitate the completion of this major plan update. • Continue to collaborate and communicate more effectively with the Planning Department and the BOCC in matters relating to agriculture. • Continue to promote and recommend Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts. 19 • Support continuation of the successful Farm-to-Table Event for approximately 300 students in local 4th grades, held annually at Blackwood Farm Park. • Enroll additional farm owners in the Century Farm Program through assistance with applications and deed research. • Purchase and install additional road signs to better identify farms in the Voluntary Agricultural District Program (existing and new farms). What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • The APB believes that the ongoing loss of prime agricultural land is a significant threat to the future of agriculture in the County. Former farms continue to be developed at an alarming rate in response to skyrocketing land prices, making it increasingly difficult for existing farmers to justify staying in business. Likewise, the cost of establishing a new farm is prohibitive. As a result, farmland throughout the county is being taken out of production and converted to residential use, which requires expanded use of County services at additional taxpayer cost. The APB Farmland Preservation Subcommittee is exploring strategies to develop a variety of incentives for preserving farmland and allowing farming to remain financially viable. The APB will present recommendations to the BOCC in late 2024. • The last large-scale dairy farm in the county, Maple View, was sold in 2022—a drastic decline from 117 dairy operations in 1954. The loss of these dairy farms has contributed greatly to the growing loss of the County's farmland. Milk prices established by massive corporate dairies are too low to support our local dairies through conventional production strategies. Cow shares are an emerging small-scale alternative means of sustainable local dairy farming. The APB will support efforts to educate farmers and citizens about the cow shares as an opportunity to support local dairy production. • Agritourism continues to be an important way for farm owners to maintain their farms and diversify. More than half of County farmers/landowners responding to the APB's 2023 survey indicated that they would consider agritourism as a means of expanding or enhancing their agricultural business. The APB supports efforts to increase new agritourism opportunities to enhance farm income and attract visitors. • The average age of our farmers continues to increase, creating concerns about retirement and farm succession planning. Our "senior" farmers control a large percentage of our open farmland, creating the potential for a large decline in active farm acreage over the next decade. Rising land prices make it difficult or impossible for young farmers to take up farming. According to the APB's 2023 farm survey, the majority of farmers/landowners plan to leave their farms to a family member---but a minority of them reported having a transition plan or estate plan in place. The APB will support efforts to educate County farmers/landowners about transition planning and estate planning and to enhance farmers' awareness of the opportunities associated with conservation easements including those available through the Lands Legacy Program. 20 • The majority of the new farm operations being started in the County are small market farms, where crops are grown intensively on smaller parcels, to be sold locally at markets. There is growing need for new local or regional processing facilities and cooperative marketing opportunities to enable our smaller producers to supply larger- scale customers, including local universities and schools—thus allowing them to grow and compete with large corporate producers. 3 21 COMMISSION FOR THE ENVIRONMENT Report Period January 2023-December 2023 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Commission for the Environment Person to address the BOCC and contact information: Regina Baratta Primary County Staff Contact: Christian Hirni, Wesley Poole, David Stancil- Director, DEAPR How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The board meets once per month (2nd Monday). No meeting is held during the month of July. Committees meet as needed during regular meetings. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. Purpose: to advise the BOCC on matters affecting the environment, with particular emphasis on environmental protection and enhancement. Other duties include: • Perform special studies/projects on environmental issues as requested by BOCC • Recommend environmental initiatives to the BOCC, especially of local importance • Study changes in environmental science and environmental regulations in the pursuit of the CFE's duties • Educate the public and local officials on environmental issues 22 What are your Board/Commission's most important accomplishments? • Provided ranking and comments to the BOCC for four cycles of the Climate Action Fund program (2020, 2021, 2022 and 2023) • Reviewed and submitted recommendations for the two cycles of Climate Action Tax Grant application for Chapel Hill-Carrboro Schools (2022 and 2023) • Reviewed and provided recommendations for the Orange County Climate Action Plan (2023) • Created a draft No Net Loss Canopy Policy for Orange County Government, currently under staff review (2023) • By request of the BOCC through a citizen concern, conducted research of local electric utilities allocation/distribution of "solar credits, and provided a letter to the BOCC describing differences between utilities, and the need to continue support of expanding solar in the County (2022) • Participated and provided several booths/educational activities for both the Carrboro Earth Day and Hillsborough Earth Evening celebrations (2022 and 2023) • Reviewed and submitted recommendation for Piedmont Wildlife Center Outside Agency Funding Request Application (2022 and 2023) • Re-assigned subcommittee for County Right of Way Task force, with two CFE volunteers to serve and promote the new committee (2022) • As directed by the BOCC, provided comments and recommendations regarding a large development proposal in Efland (Efland Station 2021) • Signed Resolution of Support for the Eno New Hope Landscape Conservation Plan (2021) • Submitted priority recommendations for Lands Legacy Actions Plan 2021-2024 • Ranked and submitted preferences of first recipients for the first distribution of Climate Action Tax Funds FY2019-20. Ranking Funds for FY 2020-21 will proceed through December 2020/January 2021. • Planning the 2019 State of the Environment report and 12/4/19 Environmental Summit (2018, 2019) • Prepared resolutions for BOCC consideration concerning: Anti-Idling Campaign, Support for Carbon Fee and Dividend legislation, Request for NC to Divest from Fossil Fuel Corporations, Roadside Wildflower Conservation (2018) • Developed recommendations for the County's Climate Change Program scoring system (2019) • Requested the BOCC consider joining the Global Covenant of Mayors and Chairs organization concerned with global climate change (2018) • Wrote a series of climate change articles (2017) • Developed and posted a Facebook page (2017) • Edited and recommended a renewable energy resolution to the BOCC (2017) • Recruited UNC capstone students to assist with the 2019 State of the Environment report (2017) • Provided input on updates to the Lands Legacy Action Plan (2017) 23 • Made recommendations to BOCC on UDO amendment to flexible subdivisions (2016) • Initiated a series of newspaper articles on environmental issues featured previously in the Orange County State of the Environment report (2015-16) • Made recommendations to BOCC on 2016 bond package, the use of pesticides at County facilities, and incentives for energy efficient construction (2015) • Commented to Planning Bd. on proposed changes to impervious surface rules (2015) • Provided ideas for Public Services Announcements for County radio spots (2015) • Collaborated with others on energy conservation and mgmt. projects (2015-16) • Published the 2014 Orange County State of the Environment report (reports were previously completed in 2000, 2002, 2004, and 2009) • Convened Orange County Environmental Summit (2005, 2009, 2014, 2019) • Made recommendations to BOCC on food waste and solid waste tax district (2014) • Worked with Orange County Schools to introduce local environmental indicators into middle and high school science curricula (2004, 2009, 2014) • Hosted a Solid Waste Forum with the Chapel Hill Sustainability Committee (2013) • Co-sponsored The Nature of Orange photography contest (2012 - 2021) • Advocated for '/2 cent sales tax referendum for Triangle Region public transit (2012) • Compiled annotated bibliography of the effects of forestry on water quality (2012) • Developed sustainable landscaping and forest management policies for the administration of County-owned facilities (2010) List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Co-sponsor "Nature of Orange" Photography Contest • Liaison to Intergovernmental Parks Work Group • Review and comment on environmental issues (e.g., anti-idling efforts, fracking, biosolids application, water pollution, air quality, forest mgmt.) and other issues assigned by the BOCC • Identify priorities for the Lands Legacy Action Plan (natural areas and wildlife habitat) • Conduct special studies pertaining to Orange County environment (e.g., energy efficiency/sustainability, forestry effects on water quality, herbicides and native flora) • Conduct environmental education outreach events (e.g., Earth Evening) Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. 24 BOCC Goal Five: Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands and sustainable energy for present and future generations. • Presented findings and recommendations to BOCC on selected environmental issues: 1) roadside wildflower preservation; 2) effects of forest mgmt. on water quality; 3) effects of herbicides on roadside native plant habitat; 4) potential effects of hydraulic fracturing ("fracking") in Orange County; 5) need for 100% renewable energy in Orange County (BOCC Priorities #1 and #12) Stayed abreast of ongoing and developing env. issues of importance to the County, such as Falls & Jordan Lake nutrient mgmt. rules, reducing commercial food waste in solid waste stream, and permitting of biosolids on farmland (Priorities #12 and #16) Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? As needed. Members of this commission are also on the Planning Board and the Intergovernmental Parks Work Group. If your board/commission played the role of an Element Lead Advisory Board involved in the 2030 Comprehensive Plan preparation process, please indicate your board's activities/accomplishments as they may relate to the Comprehensive Plan's goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commission for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing Board, Recreation and Parks Advisory Council) The CFE provided extensive input into DEAPR staff development of the Natural and Cultural Systems Element of the Comprehensive Plan— specifically the chapters on Air and Energy Resources, Water Resources, and Natural Areas and Wildlife Habitat. Objective AE-1: Assess and implement the current countywide greenhouse gas emissions inventory and action plan target reductions. • The CFE helped to initiate a countywide inventory of greenhouse gas emissions (2005), and continues to advise on ways to reduce the County's "carbon footprint." Objective AE-15: Foster participation in green energy programs such as installation incentives for solar hot water/solar generation/solar tempering in residential or commercial construction. The County should develop programs that will link citizens and businesses with options for alternative and sustainable energy sources. 25 • The CFE's Energy Resources Committee has developed proposals that address energy efficiency and renewable power issues, and will pursue further in collaboration with other advisory boards and stakeholders. Objective NA-3: Develop a more detailed and consistent methodology for monitoring changes in forest cover throughout the County, and specifically the extent of mature hardwood forest. • The CFE's State of the Environment report documented significant reductions in mature hardwood forest that occurred from 2003-2008 and since 1988. Objective NA-11: Develop a comprehensive conservation plan for achieving a network of protected open space throughout Orange County, which addresses 1) threats to important natural areas; 2) connectivity between protected areas; 3) coordination with neighboring counties; and 4) sustainable management of critical natural resources. • The CFE's Land Resources Committee is participating in a County effort to identify and preserve important landscape corridors that connect significant natural areas. Objective NA-16: Create a system of public and private open space and conservation areas, including parks, nature preserves, and scenic vistas representative of Orange County landscape. • The CFE advises County's Lands Legacy program in its efforts to protect the most important natural and cultural resource lands through a variety of means. • The CFE's Land Resources Committee is participating in a County effort to identify and preserve important landscape corridors that connect significant natural areas Objective WR-5: Promote and participate in regional efforts to plan for use of water supplies in the region in an equitable manner, including contingency planning for water supplies during droughts. [Also Objectives WR-9, WR-10, and WR-15] • CFE advocates for full implementation of the Water Resources Initiative to ensure planning for an adequate water supply for current and anticipated future needs Objective WR-11: Provide incentives and educational information to landowners to increase protection of watersheds and ground water supplies and their inter-relationships. • The CFE distributes groundwater and surface water educational materials at Earth Evening and as part of its State of the Environment reports NOTE: The Orange County State of the Environment 2019 identifies specific recommendations on ways to help maintain and improve Orange County's environmental quality, many of which address objectives stated in the Orange 26 County Comprehensive Plan. Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). - Provide support to Climate Action Plan implementation - The CFE will review and rank grant applications for the fifth cycle of the County Climate Action Grant - Involvement with the development of the update Land Use Element of the Comprehensive Plan - Progression of policies and programs that promote tree canopy retention and reforestation in alignment with the Climate Action Plan - Introduction of an Invasive Species Management Policy - Advocate for the incorporation of the Eno-New Hope Landscape Connectivity (Triangle Connectivity Cooperative) Report in future County documents and plans - Continue to support the Upper Neuse River Basin Association (UNRBA) and their approach to solving water quality issues in the Falls Lake Watershed - The CFE will work with staff to develop a Greene Tract "Headwaters Preserve" planning and development program. We would like to form a joint subcommittee with the Parks and Recreation Council. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? - Provide recommendations to the distribution of school funds for Climate Action Grant Funds and revisit the scoring criteria for the whole of the program - The CFE would like to review and comment on County rezoning requests, as soon as the information is available to DEAPR staff - Continue to monitor the progression of Federal involvement in the PFAS/PFOS regulation and enforcement - The CFE plans to address Equity (DEIJ) across all aspects of our environmental recommendations and ensure the following of the Racial Equity Plan 27 NAME OF BOARD/COMMISSION Advisory Board on Aging Report Period January 2023-December 2023 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Advisory Board on Aging Person to address the BOCC and contact information: Colin Austin, Advisory Board on Aging Chair, colinaus(_gmail.com (Newly elected in July) Primary County Staff Contact: Janice Tyler, Dept. on Aging Director,jtyler@orangecountync.gov How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The Advisory Board on Aging meets monthly. Members play a vital role in the implementation of the Master Aging Plan including participating in the MAP Steering Committee and participating in the seven MAP Implementation work groups that meet quarterly. The MAP Workgroups are Outdoor Spaces and Buildings; Transportation; Housing; Social Participation and Inclusion; Civic Engagement and Employment; Community Support and Health Services; Communication and Information. There is also board representation on the Orange County Joint Community Advisory Committee (formerly the Nursing Home Community Advisory Committee and the Adult Care Home Advisory Committee that merged in July), and the Intergovernmental Parks and Recreation Commission. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Advisory Board on Aging suggests policy and makes recommendations to the Board of County Commissioners and the Department on Aging, while acting as the liaison between the older adults of the county and county government. It is charged with promoting needed services, programs and funding that impacts older adults. What are your Board/Commission's most important accomplishments? • The implementation of the 2022-27 Master Aging Plan, including supporting the seven workgroups with 150+ persons and community partners participating in the quarterly meetings. Implementation matrix is updated quarterly and is posted to the Department on Aging's website. The workgroup leaders meet with the Aging Board quarterly to present updates on goals, strategies and objectives. • Orange County was represented by the Department on Aging Director at the Governor's Press Conference signing of Executive Order No. 280 for INC to become an Age Friendly state. With this executive order it called for the development of a Multi-sector Plan for Aging (MPA). With our county leading the way in NC in aging services planning, the Department on Aging Director was asked to co- lead the Strengthening Communities for a Lifetime workgroups, which is one of the four sections of the MPA. Our leadership in MAP development also led to presentations on a national AARP Age Friendly Communities webinar and a presentation at the Southeastern Association of Area Agencies on Aging. • Requested aging representation on the Community Health Assessment Leadership Team, the Opioid Advisory Committee, and aging representation on any municipality boards that address outdoor spaces (as part of a goal of the 2022-27 MAP). • Dementia Friendly Business Campaign continues with a feature on ncIMPACT on PBS NC about the dementia work that is happening in Orange County. • Project EngAGE Class 6 was offered with 13 volunteers from across the county completing the 13 week training. • R Place a volunteer-based respite program was launched using the Respite for All model. The hope is to replicate this program in our local faith-based communities. • With the BOCC budget approval the Passmore Center expanded hours in July to include opening two nights per week. The Seymour Center is open four nights per week and Saturdays. 28 List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Provide Orange County representation to the Central Pines Area Agency on Aging Board and the Senior Tar Heel Legislature. Board Representatives work on developing legislative priorities for the local, regional and state levels. • Keep community partners up to date on the Master Aging Plan, including providing quarterly updates of the MAP matrix. • Make recommendations to the BOCC of potential legislative issues to be included in the Orange County legislative agenda. • Review and provide recommendations on applications for the County's Outside Agency Grants. • Continue to offer the Annual Direct Care Worker awards. This type of recognition is needed more than ever with the dire shortage of direct care workers in our county and across the state. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Through the MAP process this board addresses the BOCC goals of promoting and protecting the well- being of all older adults, including addressing diversity, economic issues and the ability to age in community. The Aging Board is committed to endorsing board applicants that reflect the diversity of Orange County and its older adult population. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? This board has representation on the Joint Community Advisory Committee (formerly the Nursing Home and Adult Care Home Community Advisory Committees) and also has representation on the Intergovernmental Parks and Recreation Commission. Three representatives of this board serve on the Central Pines AAA Advisory Board. Identify any activities this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). This board will continue to advocate for affordable senior housing; improvement of the quality of care in long-term facilities, including supporting efforts to strengthen the direct care work force; expanded transportation for rural Orange County; and continue implementation of the 2022-27 Master Aging Plan, with specific focus on meeting our goals related to racial equity as named in the plan. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Need for more affordable and accessible senior housing, especially rental units and an emerging concern of the number of seniors living in sub-standard housing. The support of Fiddlehead Corner and their UDO Text Amendment Application to request that Family Care Facilities be designated as a permitted use in the MFD-CD zoning category. This amendment would support other communities that want to incorporate licensed assisted living services to support aging in place. • Continue work on improving the quality of care in long-term care facilities within the county. • Further development of a dementia capable county including partnerships with local businesses and other non-profit organizations. • The level of financial insecurity of older adults, including the emerging issue of older adults needing to remain in the work force. Collaboration with DSS and DoA Employment Specialist for more employment training. • Addressing the increasing need for in-home services and supports, including the needs of older adults serving in caregiving roles and the shortage of direct care workers. • Continue addressing issues that surfaced particularly during the pandemic, including social isolation, hoarding, access to services, caregiver burden, persons aging alone in our community, and the increasing frail older adult population. 29 Adult Care Home and Nursing Home Community Advisory Committee Report Period January 2023-December 2023 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Adult Care and Nursing Home Community Advisory Committee Person to address the BOCC and contact information: Jackie Podger, iacannpod(a-)_gmail.com and 919-740-8814 Shade Little Primary County Staff Contact: Autumn Cox, Regional Ombudsman Central Pines How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? We meet 4 times a year. Quarterly meetings allow us to complete our visitation to 15 facilities within the quarter for report. Brief Statement of Board/Commission's Assigned Charge and Responsibilities: This committee works to maintain the intent of the Adult Care Home and Nursing Home Residents' Bills of Rights. We promote community involvement and strive to ensure quality care for older and disabled adults. What are your Board/Commission's most important accomplishments? 30 1) The merger of two Committees: The Nursing Home Community Advisory Community and The Adult Care Advisory Committee. 2) Improved committee bandwidth due to sharing responsibilities. 3) Provide a richer experience for committee members enabling a continuous care perspective. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. 1. Visit all the senior living facilities listed in the Orange County Senior Housing Guide, per the state guidelines, once during each quarter. At the conclusion of each visit a status report per facility must be developed. 2. Attend required training by the state as well as log continuing education hours. 3. Make a report to the Orange County Commissioners on progress. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • Through the Advisory Board on Aging, the Committee is knowledgeable regarding current senior services in Orange County and able to make referrals. • Members of the Committee participate in the development and execution of the Dept of Aging MAP initiative. Describe the collaboration relationship(s) this board has with other advisory boards and commissions? The Adult Care and Nursing Home Community Advisory Committees works closely with the Advisory Board on Aging. Communication between the two boards fosters recruitment, service updates, legislation, and the work of the Dept of Aging MAP committees. Ex: We work with the Orange County Public Library to inform residents of the facilities about their DELIVEReads program. Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). Information regarding senior life and services in Orange County has been enabled by the Dept of Aging. This information allows the Committee to increase utilization of local resources. We complete the communication loop with the administrative staff of these facilities as they are informed of these local resources. With increased bandwidth we can get more involved with MAP issues. What are the concerns or emerging issues your board has identified for the 31 upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? While we are no longer the Committee with the most need in terms of staffing, we are still short several positions and would like to remain focused on ongoing recruitment. 32 BOARD OF HEALTH Report Period January 2023-December 2023 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Board of Health Person to address the BOCC and contact information: Aparna Jonnal, Chair ahjonnal gmail.com Primary County Staff Contact: Quintana Stewart, Health Director— ext. 2412 How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Board meets once monthly except for July and December. Subcommittee meetings resumed in September 2023. The subcommittees meet at a minimum quarterly, with most choosing to meet bi-monthly. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Board of Health is the primary policy-making and adjudicatory body (NCGS 130A-39(a) (powers and duties of the boards of health) and NCGS 130A-24 (appeals), for the health department and is charged to protect and promote the public health of Orange County. Page 1 of 5 33 What are your Board/Commission's most important accomplishments? • January 2023 — The BOH drafted and submitted a resolution in favor of adopting the T21 (Tobacco 21) amendment in North Carolina legislation. The Board of Health strongly supports that NC must increase the protections of our youth from vaping and nicotine addictions by: o Establishing a tobacco retailer permitting system. o Raising the minimum age of sales from 18 to 21 years of age. o Restoring local authority to adopt evidence-based regulations to reduce tobacco's impact on health the community. o Adopting other needed provisions of legal sales of tobacco products to match federal law. • March 2023 — The BOH reinstated an annual Board Retreat. This had not occurred for several years. The Board created/revised a vision and mission statement for the health department, which were adopted in April. The group also did some preliminary work regarding priorities for the department strategic plan. The new OCHD mission statement is: [The mission of the Orange County Health Department is] To promote and protect health, enhance quality of life, and preserve the environment for everyone in Orange County. The new OCHD vision statement is: [The vision of the Orange County Health Department is to] Create the conditions for everyone in Orange County to experience the highest attainable standard of health. • May 2023 — NC Local Health Department Accreditation Board awarded OCHD Re-Accreditation with Honors. The department missed 1 activity out of 147 activities. The department's collaborative work in the Gateway Village Community was noted as a Best Practice, as was the Board of Health's supportive relationship with the health director and the department, as evidenced through detailed Board of Health meeting minutes. • September 2023 — Fall NCPHA Conference, Concord, NC — While attending the Conference Orange County Health Department received two awards for our innovative collaborative work with the Gateway Village Community in Hillsborough: • GlaxoSmithKline Child Health Local Health Department Award for the development of an innovative program that has produced measurable, sustainable outcomes. All local health departments, as defined by NCGS 130A-2(5) were eligible for consideration. The award comes with a monetary grant of$10,000 to be used for activities such as special projects, staff development or educational materials. Dr. Sarah Morrow Health Department of the Year Award given to health departments for outstanding programs and efforts. Awarded to two health departments with a monetary award of $1000. Page 2 of 5 34 • November 2023 — The Orange County Board of Health approved a revision to the Orange County Rules for Wastewater Treatment and Disposal Systems, 2024. The bulk of the revision mirrors and adopts by reference the pending 18E Rules from NCDHHS. Changes in the revised Rules are a re-organization of the current code and clarification of current language as part of an effort to simplify and streamline the current rules. This represents technological advances, standardized terminology, and practical knowledge. The new rules become effective January 01, 2024. The Orange County Regulations for Wastewater Treatment and Disposal Systems, 2015, will be rescinded. • November 2023 - UNC ObGyn, Orange County Department of Health Receive Funding to Reduce Inequities in Maternal Health Care and Outcomes - A study between the UNC Chapel-Hill and Orange County Health Department, called "Thriving Hearts: Healing-Centered, Integrated, Community Maternity Care," has been approved for a $21-million funding award from the Patient-Centered Outcomes Research Institute (PCORI), an independent, nonprofit organization based in Washington, D.C. The funding award will be used to reduce the incidence of hypertensive disorders of pregnancy (HDP) and improve maternal outcomes across 10 North Carolina counties over the next six years. The project will be led by Alison Stuebe, MD, professor of obstetrics and gynecology at the UNC School of Medicine, Orange County BOH Member and Quintana Stewart, director of Orange County's Health Department. The two will be coordinating with local health departments, families, and community groups to make pregnancy and birth safer. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. ➢ Community Health Assessment — Conducted every 4 years; 2023 Assessment due to NC DHHS in March 2024 ➢ Financial Reports and Billing Dashboards — Quarterly Review ➢ Budget — Annual Review ➢ Outside Agency Funding Request — Annual Review ➢ Alliance Annual Report — Annual Review ➢ Policy Review— Annual Review ➢ Communicable Disease Report — Annual Review ➢ Child Fatality Report — Annual Review ➢ Tobacco Prevention Program — Annual Update ➢ Health Director Annual Performance Review ➢ BOH Reappointments — Chair and Vice Chair— Annual Review ➢ Healthy Carolinians of Orange County — Annual Update ➢ BOH Meeting Schedule — Annual Review ➢ Delinquent Accounts — Annual Review ➢ Immigrant and Refugee — Annual Update Page 3 of 5 35 Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • Ensure a community network of basic human services and infrastructure that maintains, protects, and promotes the well-being of all county residents. • BOH is the primary policy-making and adjudicatory body for the Health Department and is charged with protecting and promoting the public health of Orange County residents. • Promote an interactive and engaging system of governance that reflects community values. • The Board of Health joined OCHD staff to collect Community Health Opinion Surveys for the 2023 Community Health Assessment. Surveys were conducted via door to door at residential homes and via community events. Surveys were also available online. BOH Members also attended community listening sessions to hear feedback from community members about what they believe are priority issues with regard to health in Orange County. • Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands, and sustainable energy for present and future generations. • The Board adopted revised local Rules for Wastewater Treatment and Disposal Systems, 2024. The revisions clarify existing language as part of an effort to simplify and streamline the current rules. This represents technological advances, standardized terminology, and practical knowledge. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? The Health Director serves as the designee for several Board activities and collaborative initiatives. The Board receives monthly updates via the Health Director's Report, which shows meetings, presentations, and other activities completed each month. Some of the local boards and governing bodies that the Board of Health/Health Department have worked with during this reporting period include: o BOCC o Alliance o Carrboro Town Council o Chapel Hill Town Council o Chapel Hill-Carrboro City Schools Board of Education o DEAPR o Family Success Alliance o Healthy Carolinians of Orange County o Hillsborough Board of Commissioners o Opioid Advisor Committee Page 4 of 5 36 o Justice Advisory Council o Orange County Partnership for Young Children o Orange County Schools Board of Education ➢ Other Boards that BOH members sit on: o Orange County Animal Services Advisory Board (Board member, Dr. Lee Pickett, serves as Chair) o Orange Partnership for Drug and Alcohol-Free Youth (Board member, Keith Bagby, serves as Chair) Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Completion of the Community Health Assessment with Community Action Plans for selected Priority Groups • Completion of the OCHD/BOH Strategic Plan • Dental Mobile Unit operational and out at community events What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Challenges with staff retention as public health/healthcare workforce continues to evolve. • Capacity of current public health workforce to provide services to newly eligible patients under Medicaid Expansion. • Sustainability of Opioid Mitigation Strategies beyond use of Opioid Settlement Funds. • Mental health resources in the community. • Vaping among young people. • Potential health risks of high levels of screen time in children and teenagers. Page 5 of 5 37 SOCIAL SERVICES BOARD Report Period January 2023-December 2023 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Board of Social Services Person to address the BOCC and contact information: Jane Garrett, Chair, (919) 967- 3082, janegarrett1956@gmail.com Primary County Staff Contact: Lindsey Shewmaker, Human Services Manager How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Once per month. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Social Services Board: • hires the county social services director; • determines the director's salary (subject to approval of the board of county commissioners); • advises and consults with the director; • evaluates the director's job performance; • dismisses the director if his or her job performance is unsatisfactory or if his or her personal conduct is unacceptable; 38 • appoints the fifth member of the social services board; • assists the county social services director in planning the department's proposed budget; • establishes county policies for public assistance and social services programs (consistent with applicable federal and state laws, regulations, and policies); • advises county and municipal authorities on the development of policies and plans designed to improve social conditions in the community; and • carries out other duties and responsibilities as assigned by the General Assembly, the state Social Services Commission, the state Department of Health and Human Services, and the board of county commissioners. What are your Board/Commission's most important accomplishments? • 2023-24 budget approval 2023-24 outside agency funding recommendations • Policy formation and approval • Continued oversight for programs of human services List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Budget approval including review of relevant outside agency applications • Policy review and development • Evaluation of the DSS Director Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • Budget approval • Policy formation and approval for programs supporting BOCC Goal 1 • Oversight for programs of human services Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? The Board does not currently meet with other advisory Boards although staff collaborate with other human services departments. 39 Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). The Board of Social Services will continue to oversee operations of the Department of Social Services as staff carry out programs of human services. (Goal 1, Priority 4) The majority of the budget for Social Services relates to this goal. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? 1. Child Welfare Placement Options and Support for Out of Home Placements Statewide there continue to be significant problems finding appropriate placements for children in DSS custody resulting in children with no place to go. Staff have worked with the County on an emergency strategy for immediate placement needs and continue to work on other options to provide stability to the system and reduce the burden on staff. Staff continue to work on strategies to enhance support for kinship placements and increase family time. The number of licensed foster homes in Orange County dropped from 83 in December of 2019 to 53 in January of 2024. One of the efforts for 2024 will focus on foster home recruitment to try to get closer to pre-pandemic levels. This will include outreach but also additional support for prospective foster families and interventions for hard-to-place children. 2. Staffing Recruitment and Retention DSS has worked with HR and the County Manager to move staff to a step-plan in a retention effort to provide competitive salary growth with surrounding counties and reward years of experience. DSS continues to have a high number of vacancies and struggles with hiring qualified, experienced staff. While progress has been made, as of January 12, 2024, the agency had 26 vacancies. During 2024 staff will continue working on hiring strategies to recruit and train talented staff. 3. Medicaid Expansion Staff began taking applications for the new, expanded Medicaid program on December 1, 2023. Since then, more than 2,200 Orange County residents have begun receiving the new Medicaid coverage. There are an estimated 4,000+ additional Orange County residents eligible for coverage under the new program. During 2024 DSS will be 40 working to educate the community about the availability of expanded Medicaid, identify potentially eligible groups who may not have applied, and process applications for expanded Medicaid. 41 NAME OF BOARD/COMMISSION: Animal Services Advisory Board Report Period: January 2023 — December 2023 ORANGE COUNTY ADVISORY BOARDS AND COMISSISIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Animal Services Advisory Board (ASAB) Person to Address the BOCC and Contact Information: Dr. Lee Pickett, ASAB Chair; and/or Allan Polak, Vice-Chair Primary County Staff Contact: Sandra Strong, DVM, Animal Services Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The ASAB meets monthly on the third Wednesday from 18:30 to 20:00 except for the months of July and December. These meetings are open to the public who are invited to present their concerns or challenges with animals in the community. Three (3)ASAB members serve on the Animal Services Hearing Panel Pool, which hears appeals of dangerous dog declarations or other ordinance laws enforced by OCAS. One ASAB member chairs the appeal hearings comprised of three members of the Panel Pool, convened under the Unified Animal Ordinance. Three (3) members of the ASAB serve on the review committee for the Pat Sanford Animal Welfare Award. Every fall, the committee reviews applications and makes a selection based upon award criteria. In 2023, the $500 award was made to Orange County Partnership to End Homelessness in order to provide pet food, bedding, or other needed supplies to housing-challenged community members with pets. Finally, as needed, the ASAB creates task forces to examine specific issues which have been brought to its attention and require in-depth fact-gathering or analysis. No task forces were required in 2023. 42 Brief Statements of Board's Assigned Charges and Responsibilities The ASAB is a sounding board for policy issues raised by residents or identified by the BOCC. Residents are referred to the ASAB as critical first step in any consideration of stakeholder concerns, before proposing an item to the BOCC. Also integral to this responsibility, is receiving feedback from the board members who serve on the Animal Services Hearing Panel Pool. The hearing panel is responsible for overseeing citizen interactions with OCAS in declaring a pet dog as dangerous in response to aggressive behavior, or other appeal processes such as denial of a kennel permit. Finally, the ASAB is concerned with the human side of animal welfare issue. A fundamental value for the ASAB is the concept of One Health, the relationship of animals to public health, safety, the environment, and community welfare. One ASAB member must also serve as veterinarian for the Orange County Health Board, spanning a critical bridge between human and animal health challenges in an area marked by enhanced concerns of zoonotic diseases. What are your Board/Commission's most important accomplishments? The ASAB has been working with a local nonprofit "Friends of Animal Services" to determine an impactful donation for Animal Services. In 2023, with suggestions and communication from the ASAB, this nonprofit donated $2,000.00 to create an outside enrichment pathway where staff and volunteers can walk dogs and improve the dog's welfare via scent trails and physical challenges. The ASAB worked with staff on the review of applications for the annual Pat Sanford Award. Two ASAB members participated in an appeal process where a kennel permit was revoked. The appeal board upheld the decision to revoke the kennel permit based on the facts of the case and the inability of the facility owner to offer basic standard of care to the animals at the kennel. Finally, ASAB continued to assist the BOCC in ensuring that board vacancies are filled in a timely and effective manner. We routinely make recommendations to the BOCC and provide each new member with an orientation. This orientation includes an introduction to the board, a review of county policies for boards and commissions, and an overview of Animal Services operations. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually • Support the annual Clear-the Shelters adoption event in person and collectively in the community. • ASAB members attend and provide dessert for the Animal Services Holiday Potluck Party. • Support and volunteer (ASAB Chair) at scheduled rabies vaccination clinics. 43 Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Three principles and priorities seem noteworthy with respect to the ASAB in calendar year 2023. These are: Sustainable Services • Support strategic plan for managing pet overpopulation via spay and neuter initiatives and grant-funded programs provided by OCAS. This serves to reduce the use of euthanasia for population control. • Support efforts to advance the humane management of free-roaming cats in Orange County as part of the overall strategic plan. • Support efforts to meet or exceed professional standards within the field of animal welfare and animal services. Promote an Interactive and Engaging System of Governance that Reflects Community Values • Serve as a sounding board for stakeholder concerns about animal issues and animal related policies. • Support the Clear-the-Shelter Adoption Event in September 2023. • Support the Veterinary Assistance and Community Spay/Neuter Programs to provide equitable services and keep pets with families. Advisory Board Roles and Responsibilities • Provide a setting for stakeholder communication about various animal-related concerns. • Sustain the ASAB by meeting and answering questions from candidates for board vacancies, making recommendations to the BOCC, and conducting orientations for new members. • Worked toward an effective succession of ASAB members on the Animal Services Hearing Panel Pool. • Support the Pat Sanford Animal Welfare Grant and participated in the application review panel. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? Dr. Lee Pickett is ASAB Chair and serves on the Orange County Board of Health as the veterinarian representative from the ASAB. 44 Identify any activity this board/commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources) associated with these proposed activities (please list). Plan: Community pet wellness and vaccine clinic in conjunction with a private mobile veterinary clinic. This clinic will be held in an area of Orange County that has been evaluated as needing low-cost, or no-cost, veterinary care. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? Managing Pet Overpopulation: The ASAB continues to support Animal Services' efforts to manage free-roaming cats humanely and effectively. In particular, the board works with OCAS staff to advance the "Working Barn Cat" program and promote spay/neuter of community cats. More generally, the board works with staff to ensure that organizational practices responsible for the county's success in managing cat overpopulation are recognized, supported, and extended into the future. Unified Animal Ordinance: The ASAB continues to coordinate with county staff to identify and address "issues" in the administration of the ordinance in areas that may be subject to administrative appeal. As in the past, it is expected that this may bring forth recommendations for ordinance amendments based upon the experience of the Animal Services Hearing Panel Pool with the appeal process. ASAB Vacancies and Other Deliverables: The ASAB reviews applications for the annual Pat Sanford Animal Welfare Award, reviews outside agency funding applications, and provides other deliverables as needed. The board assists the BOCC in ensuring that ASAB vacancies are filled in an effective manner and new members are oriented in a timely manner. In this pursuit, care and effort will be given to diversity and making the ASAB a more representative body.