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Home My WebLink AboutORD-2024-001-Fiscal Year 2023-24 Budget Amendment #5 1 ORD-2024-001 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 16, 2024 Action Agenda Item No. 8-1 SUBJECT: Fiscal Year 2023-24 Budget Amendment #5 DEPARTMENT: County Manager's Office ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153 Summary PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year 2023-24. County Manager's Office 1. The Orange County Arts Commission (OCAC) has received $45,147 in additional State Arts Grant Funds. Funds are to be used to support OCAC programming and granted to Grassroots applicants, operating as 501(c)(3) arts organizations, based on criteria approved by the State. These funds are authorized in the Visitors Bureau Fund, outside of the General Fund. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Criminal Justice Resources 2. The Criminal Justice Resources Department has received $550 in donations from the Orange County Bail Bond Justice Project and a public donation to assist with client transportation and other client needs for use in FY 2023-24. This budget amendment provides for the receipt of these additional funds in the General Fund. 2 3. Orange County, through the Criminal Justice Resources Department (CJRD), has received confirmation of $11,200 in additional funding toward the signed Memorandum of Agreement (MOA) with the Orange County Bail Bond Justice Project (OCBBJP), a local non-profit organization, to fund a temporary position to work in the CJRD to provide clinical services to individuals incarcerated at the Orange County Detention Center. This budget amendment appropriates the additional $11,200 for the temporary position in the General Fund. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Animal Services 4. Animal Services is utilizing $8,458 of donated funds to cover the cost of spaying/neutering of Orange County community cats. The donated funds are from the Free Roaming Cat Initiative. This budget amendment provides for the receipt and use of these funds consistent with the intent of the donations. 5. Animal Services is utilizing $500 of donated funds to cover the cost of lab services. The donated funds are from IDEXX Laboratories, Inc. This budget amendment provides for the receipt and use of these funds consistent with the intent of the donations. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Health Department 6. AA117 Public Health — The Orange County Health Department has received $384,477 in Federal pass-through grant funds to support foundational capabilities for local health departments through workforce investment including hiring, retaining, and training. The grant services period is from June 1, 2023 to May 31, 2024. This amendment provides for the appropriation of $110,800 in FY 2023-24. A portion of the funding will be used to contract with NC Alliance of Public Health Agencies (NCAPHA) to supply OC Health Department with an Administrative/Coordinator position. The remaining portion will be used to cover training, mileage, and existing personnel costs. 7. UNC IMPACT Incentives Program —The Orange County Health Department has received an $11,000 grant from researchers at the University of North Carolina (UNC) to participate in a clinical research program to improve Human Papillomavirus (HPV) vaccination initiation rates among participants ages 9-12. These funds will be used to offer patients free HPV vaccine. 3 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. Planning and Inspections 8. Communications Towers Trust Fund — The Communications Tower Trust Fund accounts for application fees paid to the County by telecommunication companies, with these fees being used to pay costs associated with determining tower location and construction. This budget amendment appropriates $5,000 in revenue received to pay consultant costs for reviewing telecommunication applications. The consultant fee is paid only after the project is closed out, in compliance with the County's Unified Development Ordinance. This budget amendment provides for the receipt of these funds in the Communications Towers Trust Fund, outside of the General Fund. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with this item. County Manager's Office — Sustainability 9. The Board of Commissioners approved the Climate Action Plan at the November 2, 2023 Business meeting. In order to achieve the climate goals and initiatives of the plan, the Plan recommends adding an additional staff resource in the sustainability division to assist the Sustainability Manager in implementation. This amendment creates one permanent FTE (full time equivalent) position for a Sustainability Projects Analyst. This Analyst will provide leadership and technical expertise for a variety of sustainability programs, grants and policy development that supports climate action. These can include energy efficiencies, renewable energy, social and racial equity, resilience, electrical vehicle charging infrastructure deployment, natural resource conservation, and pilot projects. The position will play a pivotal role building upon current programs while developing and implementing new opportunities to advance progress towards climate and sustainability goals. This amendment will utilize $38,000 from fund balance in the General Fund to fund the position through the end of the year. Ongoing funding for the position will be addressed in the FY 2024-25 Budget. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: 4 • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental, and commercial operations or policies. Housing Department 10.Emergency Solutions Grant — The Orange County Rapid Re-Housing program was awarded $43,660 from the FY23 Emergency Solutions Grant (ESG). The performance period for this grant award is January 1, 2024 — December 31, 2024. The program is administered in the Orange County Housing Department with assistance and oversight from the Orange County Partnership to End Homelessness. This program provides supportive services and rental assistance to people who are currently experiencing homelessness in Orange County and receives referrals via Coordinated Entry in accordance with the HUD Continuum of Care prioritization. The funding will be utilized to support existing staff through December 2024. These funds will be allocated in the Community Development Fund, outside of the General Fund, and amends the following project ordinance: Emergency Solutions Grant- 71084 ($43,660) Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised ESG Grant Revenues $140,639 $43,660 $184,299 Total Project Funding $140,639 $43,660 $184,299 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Expenditures $140,639 $43,660 $184,299 Total Costs $140,639 $43,660 $184,299 11.Rapid Rehousing - The Orange County Rapid Re-Housing program was awarded $79,077 in the FY23 State Fiscal Recovery Funds (SFRF) competition. This funding, originating from the US Department of Treasury, is being administered by the NC ESG office. The performance period for this grant award is January 1, 2024 — June 30, 2025. The program is administered in the Orange County Housing Department with assistance and oversight from the Orange County Partnership to End Homelessness and in active collaboration with the Orange County Department of Social Services. This program provides supportive services and rental assistance to people who are currently experiencing homelessness in Orange County who have Child Protective Service involvement and receives referrals via Coordinated Entry in accordance with the HUD Continuum of Care prioritization. These funds will be allocated in the Community 5 Development Fund, outside of the General Fund, and creates the following project ordinance: Rapid Rehousing - State Fiscal Recovery Funds - 47478 ($79,077) Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Revenues $0 $79,077 $79,077 Total Project Funding $0 $79,077 $79,077 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Expenditures $0 $79,077 $79,077 Total Costs $0 $79,077 $79,077 12.Rapid Rehousing — Compass Center - The Orange County Rapid Re-Housing program was approved to receive for a grant transfer that was awarded to The Women's Center, Inc. (dba Compass Center) in the FY22 Continuum of Care (CoC) competition. This grant award is $157,208 and the performance period is January 1, 2024 — December 31, 2024. The program is administered in the Orange County Housing Department with assistance and oversight from the Orange County Partnership to End Homelessness. This program provides supportive services and rental assistance to people who are currently experiencing homelessness in Orange County AND are actively fleeing domestic violence. This amendment will authorize a time-limited Rapid Rehousing Specialist III through December 31, 2024. This budget amendment provides for the receipt of these funds in the Community Development Fund, and establishes the following project ordinance: Rapid Rehousing - Compass Center($157,208) - Project 47479 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Revenues $0 $157,208 $157,208 Total Project Funding $0 $157,208 $157,208 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Expenditures $0 $157,208 $157,208 Total Costs $0 $157,208 $157,208 13.NC Urgent Repair — The Housing Department has received notification of $132,000 in grant funds from the North Carolina Housing Finance Agency (NCHFA) to be used toward the Urgent Repair Program. The required County match of $40,000 is being transferred from available funds within the Community Development Fund. The Urgent Repair Program will assist fourteen (14) homeowners with home repairs and rehabilitation. Eligibility for the program depends on household income, with income limits set at 50% of 6 the County's Area Median Income, as well as qualifying as a household with special needs including people age 62 and older, single parents, large families with 5 or more household members, children with lead hazards present in the home, as well as emergency cases. This budget amendment provides for the receipt of these funds in the Community Development Fund, and establishes the following project ordinance: NCHFA Urgent Repair 2023 ($172,000) - Project#47455 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Revenue $0 $132,000 $132,000 Transfer from General Fund $0 $40,000 $40,000 Total Project Funding $0 $172,000 $172,000 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Expenditures $0 $172,000 $172,000 Total Costs $0 $172,000 $172,000 14.NC Single Family Rehab -The Housing Department has received notification of$162,000 in grant funds from the North Carolina Housing Finance Agency (NCHFA) to be used toward the Urgent Repair Program. The Urgent Repair Program will assist five (5) homeowners with home repairs and rehabilitation. Eligibility for the program depends on household income, with income limits set at 80% of the County's Area Median Income, as well as qualifying as a household with special needs including people age 62 and older, single parents, large families with 3 or more household members, children with lead hazards present in the home, as well as emergency cases. This budget amendment provides for the receipt of these funds in the Community Development Fund, and establishes the following project ordinance: NCHFA Single Family Rehab 2023 ($162,000) - Project 47462 Revenues for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Revenues $0 $162,000 $162,000 Total Project Funding $0 $162,000 $162,000 Appropriated for this project: Current FY 2023-24 FY 2023-24 FY 2023-24 Amendment Revised Grant Expenditures $0 $162,000 $162,000 Total Costs $0 $162,000 $162,000 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: CREATE A SAFE COMMUNITY 7 The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these items other than as noted otherwise above. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2023-24 and increases the General Fund by $180,508, the Community Development Fund by $573,945, the Visitors Bureau Fund by $45,147 and the Communications Towers Trust Fund by $5,000. RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and capital project ordinance amendments for Fiscal Year 2023-24. 8 Year-To-Date Budget Summary Fiscal Year 2023-24 Community Visitors Communic Fund Budget Summary General Fund Development Bureau ations Fund Fund Towers Trust Fund Original Budget Revenue 1 $271,114,238 $1,036,594 $2,406,501 Interfund Transfer Revenue $1,391,290 $417,103 Fund Balance Appropiation $7,000,000 $310,165 Total Original Budget $279,505,528 $1,453,697 $2,716,666 $0 Additional Revenue Received Through Budget Amendment#5(January 16,2024) Grant Funds $937,025 $573,945 $45,550 Non Grant Funds $100,749 $7,346 $5,000 Additional Interfund Transfer Revenue $44,338 Additional Fund Balance Appropriation $71,256 Total Amended Budget $280,658,896 $2,027,642 $2,769,562 $5,000 Dollar Change in 2023-24 Approved Budget 1 $1,153,368 1 $573,945 1 $52,896 1 $5,000 Change in 2023-24 Approved Budget 0.43%1 55.37%1 2.20%1 100.00- Authorized Full Time Equivalent Positions Original Approved Full Time Equivalent Positions(includes Permanent and Time Limited) 1,001.800 14.130 9.000 Changes to Full Time Equivalent Positions 1.000 1.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2023-24 1,002.800 15.130 9.000 0.000