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HomeMy WebLinkAboutAgenda 01-16-24; 8-n - Approval of Motorola Solutions, Inc. Contract for Bi-directional Antenna Systems in K-12 Schools 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 16, 2024 Action Agenda Item No. 8-n SUBJECT: Approval of Motorola Solutions, Inc. Contract for Bi-directional Antenna Systems in K-12 Schools DEPARTMENT: Emergency Services ATTACHMENT(S): INFORMATION CONTACT: Motorola Solutions, Inc. Quote 2275549 Kirby Saunders, (919) 245-6123 Contract including Addendum PURPOSE: To approve a contract with Motorola Solutions, Inc. for the first phase of installations of bi-directional antenna systems within K-12 public schools. BACKGROUND: In 2022-2023, the Board approved funding to conduct benchmark testing of the public safety radio reception within all K-12 public schools. In the FY 2023-33 CIP budget, the Board approved funding purchase and install equipment to improve the reception of the public safety radio system within all K-12 public schools within the County. The installation of a bi-directional antenna (BDA) system within each school facility will ensure public safety radio coverage in 99% of all critical areas and 95% overall. Additionally, the deployment of building specific BDA systems lowers the amount of new public safety telecommunication towers needed throughout the County, resulting in significant savings. Following the benchmark testing, staff worked to prioritize the project into phases. This contract is for Phase 1 (of 2) for the purchase and installation of the BDA systems, which includes 15 schools across both of the school districts including: • AL Stanback Middle School • Carrboro High School • East Chapel Hill High School • Frank Porter Graham Elementary School • Gravely Hills Middle School • McDougle Elementary School and Middle School • Morris Grove Early Learning • New Hope Early Learning • Efland Cheeks Elementary School • Mary Scroggs Elementary School 2 • Orange Middle School • Partnership Academy • Pathways Elementary School • Seawell Elementary School • Smith Middle School Procurement is through the North Carolina State Contract #22437-725G. FINANCIAL IMPACT: The County will be responsible for the initial purchase and installation for each school, estimated to be around $3 million total. Funding was approved in the FY 2023-33 Capital Investment Plan. Once installed, each district will become responsible for the annual maintenance/replacement of the systems, estimated to be approximately $48,000 annually per district. The County's Emergency Services Department will manage the procurement and installation phases. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this project. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Improving reception of public safety communications within K-12 public schools can improve communication, response, and coordination during emergencies, thus creating a safer environment for all. • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. By installing the BDA systems, the overall count of new towers is lowered significantly. The installation of new vertical telecommunications towers would likely result in land disruption, negative environmental consequences, and disproportionate impacts on the community. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the County Manager to sign the attached Motorola Solutions, Inc. contract, with addendum, and any necessary amendments. K. *r i A! Proposal Orange County, NC Emergency Response Coverage December 6th, 2023 The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal,without the express written permission of Motorola Solutions,Inc. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license.All other trademarks are the property of their respective owners.©2023 Motorola Solutions,Inc.All rights reserved. 4 Orange County, NC December 6,2023 Emergency Radio Respose Converage Table of Contents Section 1 SystemDescription ..................................................................................................................2 Section 2 Statementof Work....................................................................................................................5 2.1 Motorola Responsibilities................................................................................................... 5 2.2 Orange County, NC Responsibilities.................................................................................. 6 2.3 Assumptions........................................................................................................................ 7 Section 3 Service/Warranty ....................................................................................................................10 Table of Contents ®MOTOliOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 1 5 Orange County, NC December 6,2023 Emergency Radio Respose Converage Section 1 System D Orange County Schools has requested a proposal from Motorola Solutions for the 700/800 MHz ERRC/ ERCES BDA/ DAS solution. This proposal is complaint with the current local and North Carolina Fire Code requirements. Motorola is proposing a suite of Amplifier Solutions. Depending on final design, Motorola will install a Class A Critical Point '/z Watt, 2 Watt, or 5W Bidirectional Amplifier. For a very large school where the design required it, we would specify a Critical Point Fiber Active Class A solution that would allow us to extend service to fiber-fed remotes. All "active" electronics will include a code-compliant Battery Backup solution as the secondary source of power. These BBUs allow full code compliant alarming with ties to the Fire Alarm Panel. We have installed it in several hundred facilities, including within several large school districts. The class A product has several distinct advantages over a Class B amplifier. It allows each channel to have independent Automatic Gain Control (AGC). This prevents a strong radio near an antenna from causing the gain of distant radios on a different channel from being attenuated and possibly losing coverage. It also prevents a nearby tower with private radio channels from taking up capacity on the BDA that should be reserved for First Responder use. 3-Year Parts Warranty with Free Advanced Equipment Exchange Program BDA contained in Nema 4 type enclosure Battery System in Nema 3R Type Enclosure Equipment is FCC Certified Further, they provide the following state of the art features: - Comprehensive alarming capabilities, which supports all NFPA and IFC required monitoring and alarming. - Local and SNMP based remote monitoring - Built-in signal generator and isolation testing function - Digital/programmable filters utilizing FPGA technology - Supports public safety 700/800MHz in single band or dual band version - Supports P25 P1/P2 digital and conventional analog communications simultaneously - Supports FirstNet LTE band 14 - Single band versions include license to switch from original band to alternate band - Single band can be upgraded to dual band via license key - Each band supports up to 32 narrow band filters (Class A) - Channelized Auto Level Control (ALC) / Channelized uplink squelch (Class A) - NetProtect Uplink PA shutdown during no traffic periods to minimize noise being introduced to the network (Class A) - Built-in mandatory isolation test to prevent BDA oscillation - Auto shutdown with alarm upon oscillation detection - Web based GUI for intelligent configuration, SNMP supported System Description MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 2 6 Orange County, NC December 6,2023 Emergency Radio Respose Converage - NFPA compliant dry contact alarms, UL50E Type 4 / NEMA 4 enclosure - UL 2524 Standard Certified — SGS Certificate No.: SGSNA/19/GZ/00173 Secondary Power The Comba Critical Point Solutions offered by Motorola have a tightly integrated battery backup system that provides a minimum of 24-hour backup performance with automatic transfer and full alarming. The design of the 700/800 MHz ERRC/ ERCES BDA/ DAS Solution consists of the following: Motorola Solutions will use industry standard design software (iBwave) to engineer a solution compliant with the requirements of North Carolina Fire Code. Motorola Solutions will provide a pre-submittal package to the Authority Having Jurisdiction (AHJ) to coordinate design approval. The design assumes -95 dBm RSSI over 95% of the coverage area. The design assumes -95 dBm RSSI over 99% of critical areas as defined by local NFPA requirements. The design assumes a grid test consisting of 20 measurements per floor will be acceptable for final inspection results per NFPA requirements. The design will consist of a serialized BDA and Battery Backup equipment, plenum rated 1/2" cable and customer provided fiber plant. The DAS will distribute 700/800 MHz Public Safety frequencies throughout the facility via active and passive infrastructure consisting of plenum rated '/2" cable and coverage antennas. Design and Commissioning includes GROL certified Engineers as required by the local jurisdiction. The chart below includes the schools that are included as part of this proposal. The chart also highlights the areas where coverage was reduced after reviewing the benchmarking data. Additional Building Name Coverage sqft Required MC Orange County AL Stanback MS NC PS 36603829 100% 138,344.00 MC Orange County Carrboro HS NC PS 36603949 100% 146,521.40 MC Orange County East Chapel Hill HS 36800355 100% 242,241.30 MC Orange County Efland Cheeks ES NC PS 36800357 50% 66,173.00 MC Orange County Frank Porter Graham ES NE NC PS 36800364 100/a 72,259.20 System Description 4)MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 3 7 Orange County, NC December 6,2023 Emergency Radio Respose Converage MC Orange County Gravely Hills MS NC PS 36800368 100% 119,187.90 MC Orange County Mary Scroggs ES NC PS 36800372 100% 92,233.90 MC Orange County McDougle ESMS NC PS 36800376 100% 212,539.10 MC Orange County Morris Grove EL NC PS 36800378 100% 89,618.20 MC Orange County New Hope EL NC PS 36800379 100% 100,828.10 MC Orange County Orange MS NC PS 36800382 100% 120,618.90 MC Orange County Partnership Academy NC PS 100% 6,352.40 36604075 MC Orange County Pathways ES NC PS 36800384 100% 87,639.00 MC Orange County Seawell ES NC PS 36800396 100% 63,048.40 MC Orange County Smith MS NC PS 36800399 100% 134,031.80 System Description ©MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 4 8 Orange County, NC December 6,2023 Emergency Radio Respose Converage Section 2 Statement of Work 2.1 Motorola Responsibilities Motorola's general responsibilities include the following: Assign a project manager, as a single point of contact, who has the authority to make decisions with Orange County. The assigned project manager will provide a project schedule for Orange County to review and approve, provide timely project status updates, provide meeting minutes/agendas, and conduct status meetings throughout the duration of the project. During the kick off meeting, Motorola will review the proposed design with Orange County for approval. If any changes need to be made, Motorola will determine any costs associated with the change and provide Orange County with a change order for associated changes. Schedule the implementation in agreement with Orange County, NC. Coordinate the activities of all Motorola subcontractors under this contract. Administer safe work procedures for installation. Perform the installation of the following: - Install the Public Safety donor antenna on a to-be-determined roof or exterior wall location as coordinated with the customer. - Install the Public Safety BDA using available wall space in the designated head end room as coordinated with the customer. - Install all equipment and passives as per the mutually agreed upon design. - Install all coaxial cable and couplers above the ceiling and will mount all coverage antennas below the ceiling as per the design including the hardware. - Perform sweep testing on all installed coaxial cables to assure that the cable meets known performance standards. - Commissioning and Acceptance Testing - Motorola will properly commission the installed DAS per manufacturer specification and integrate Public Safety services into the DAS. - Motorola will perform AHJ required acceptance testing (to include `grid testing'/DAQ testing as required by AHJ) to validate adherence to requisite Public Safety code. Provide closeout package that will include the following: - Documentation of the system coverage as commissioned - Updated, post construction design drawings. - MSI will tag all serialized items during the installation process with county provided asset tags. Full inventory that highlights serialized list and county's asset tag information will be delivered to the county in each close out document. Statement of Work ®MOTOliOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 5 9 Orange County, NC December 6,2023 Emergency Radio Respose Converage 2.2 Orange County, NC Responsibilities Orange County will assume responsibility for the installation and performance of all other equipment and work necessary for completion of this project that is not provided by Motorola. General responsibilities for Orange County include the following: Assigning a project manager, as one point of contact, to work with Motorola and has the authority to to make decisions on behalf of Orange County. Reviewing the preliminary Project Schedule with Motorola's Project Manager and assisting Motorola Solutions in developing a Project Schedule to define the detailed tasks and timeline for the completion of Motorola Solutions and Orange County responsibilities. For Public Safety DAS Solutions, Motorola will demarc all alarm outputs within 3 feet of the installed BDA and BBU. If needed, Orange County will need to use their preferred electrical and alarm vendor to connect the alarm to the building fire safety panel. Orange County is responsible for any costs associated with any required third-party inspection of wall penetrations. Orange County is responsible for any costs, materials, and labor if roof penetrations and the associated conduit are needed/required to complete the installation. Ensure communications sites meet space, grounding, power, and connectivity requirements for the installation of all equipment. Provide floor plans in soft copy (Visio or AutoCAD). Provide any necessary FCC license modification for the new BDA system.The costs of this is the responsibility of Orange County. Provide six pairs of conductors brought to into the BBU. Pairs shall be labeled: Alarm 1, Alarm 2, Alarm 3, Alarm 4, Alarm 5, Alarm6, etc. County shall leave (6) resisters with the conductors in order for appropriate alarm system operation. Approve locations for all equipment in sites. Approve cable pathways for all DAS cabling. Provide applicable permits. Orange County will provide 120 VAC/15A electrical outlet (dedicated breaker recommended) for the proposed equipment installation. Orange County is providing safe, secure onsite storage for the equipment and materials at each school location. Coordinate the activities of all Orange County vendors or other contractors. Orange County shall provide assets tags to MSI at the start of each installation for tagging. Statement of Work ®MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 6 10 Orange County, NC December 6,2023 Emergency Radio Respose Converage 2.3 Assumptions Motorola has made several assumptions in preparing this proposal, which are noted below. In order to provide a firm quote, Motorola will need to verify all assumptions or seek alternate solutions in the case of invalid assumptions. This proposal is based upon the scope of work above and the floor plans provided by Orange County. If any changes in scope are needed, the costs will be provided to Orange County via a change order. All existing sites or equipment locations will have sufficient space available for the system described as required. All existing sites or equipment locations will have adequate electrical power in the proper phase and voltage, and site grounding to support the requirements of the system described. Any site/location upgrades or modifications are the responsibility of Orange County. Approved FCC licensing provided by Orange County. Approved local, State, or Federal permits as may be required for the installation and operation of the proposed equipment are the responsibility of Orange County. Any required system interconnections not specifically outlined here will be provided by Orange County. These may include dedicated phone circuits, microwave links, or other types of connectivity. All work is assumed to be conducted 8AM to 5PM. Sites do not have any hazardous materials present. Removal of hazardous materials is the responsibility of Orange County Motorola is not responsible for interference caused or received by the Motorola-provided equipment except for interference that is directly caused by the Motorola-provided transmitter(s) to the Motorola-provided receiver(s). Should Orange County's system experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue. Provide building access to Motorola Solutions personnel to all facilities where the system is to be installed during the project. Temporary identification cards should be issued to Motorola Solutions personnel if required for access to the Orange County facilities. Orange County will ensure that Motorola Solutions has unrestricted site access for timely access and to prevent delays. Each site will require access multiple times during the course of the project. Access must be provided in accordance with the project schedule. Access must be available after business hours where required by Motorola, or as necessary to meet the project schedule. Relocation of power or utilities is not included in this proposal and would be the responsibility of Orange County if needed. Orange County will provide any required parking permits to Motorola personnel for restricted access entry or parking. If no permits are required, Orange County will ensure onsite parking is available during the installation. There is no prevailing wage requirements, MBE, or performance bond, or similar requirements for this project. No safety training is required beyond the standard OSHA- complaint training. Orange County must provide any roof penetration for donor antennas. Any sidewall penetrations will be completed by Motorola The facility has built-in ladders/stairs for accessing the roof and pulley/mechanical lift will be provided to place materials on the roof. Rooftop Donor antenna will not require stealthing. Statement of Work MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 7 11 Orange County, NC December 6,2023 Emergency Radio Respose Converage Horizontal fire wall penetrations are in place and Freight elevator service will be available to all levels. Adequate Electrical Service and Grounding are available within 6' of the active equipment locations. J-hooks will be used to support the coaxial cable above the ceiling. Riser Space between floors is available. Coring between floors and/or vertical roof penetrations are not required and is excluded from the quotation. All proposed cable paths are accessible and can be reached with an 8-foot ladder. Asbestos monitoring/abatement is not required nor included in the quotation. No HEPA or Tenting is needed for any work. Access panels to allow access to areas inside hard, finished ceilings will be provided / installed by others if necessary. Patching and painting not included in quotation- assumes access panels will be available for access to the ceiling. Scaffolding, bucket trucks and/or lifts are not required for delivery of this project. Adequate off-air, RF signal exists for Public Safety frequencies. Any damage after installation caused by others will result in a change order. All indoor coax &fiber installed in plenum space is plenum rated. No coaxial or fiber cable in this quotation is rated for burn survivability nor installed in conduit. For burn survivability and conduit, please request a re-quote. The Proposed Solution only includes 700/800 MHz channels, additional frequency bands or changes through add/deletion or P25 Upgrades may require the equipment to be reprogrammed. Phasing is not included in the quotation. This quote assumes work will be completed in 1 deployment. Any additional phasing requirements/trips will result in a change order. Any canceled PO's are subject to an equipment restocking fee and any unreturnable equipment due to canceled PO will be invoiced at full cost. Facility Owner is responsible for all cabling & conduit between DAS and Fire Alarm Panel and is excluded from this quotation. Fire Alarm interface and programming provided by others and are not included in the quotation. Dry contacts for Public Safety DAS equipment are provided only. Orange County is responsible to have Fire Alarm Control Panel Relay delivered to within 3' of the PS Repeater and BBU. 2.4 Change Order Process Either Party may request changes within the general scope of this Agreement. If a requested change causes an increase or decrease in the cost, change in system configuration or adds time to the project's timeline required to perform this Agreement, the Parties will agree 3to an equitable adjustment of the Contract Price, Performance Schedule, or both, and will reflect the adjustment in a change order. Neither Party is obligated to perform requested changes unless both Parties execute a written change order. Statement of Work MOTOliOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 8 12 Orange County, NC December 6,2023 Emergency Radio Respose Converage 2.5 Timeline Estimation Week Scope Duration Notes 1 PO Received from Orange County N/A MSI Begins Preliminary Design 2 Walks for All 15 Schools 3 Weeks 3 MSI Finalizes Designs 2 Weeks 5 Materials on Order for all locations 6 Weeks Subject to change based on outsourced vendors Installation of Materials at 15 20 MSI will work with County to identify appropriate 12 Schools Weeks order of installs Finish Commissioning of the 32 System at each location 2 Weeks Coordination with AHJ/FM will be required These will be completed as the schools complete and the Fire Alarm monitoring is in place from the 34 Inspections N/A customer *This timeline is only an estimate. *Subject to Shipment Delays out of MSI control. Statement of Work MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 9 13 Orange County, NC December 6,2023 Emergency Radio Respose Converage Section 3 ServiceMarranty Extended service agreement not provided within this proposal/pricing. Service/warranty MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 10 14 Equipment List Equipment School Name List Price Price Discounted Price Labor Price NC725G Total MC Orange County AL Stanback MS NC PS 36603829 $118,800.05 $64,010.38 $48,514.72 $54,789.68 $103,304.39 MC Orange County Carrboro HS NC PS 36603949 $112,337.12 $63,943.97 $49,291.30 $48,393.15 $97,684.45 MC Orange County East Chapel Hill HS 36800355 $150,210.65 $74,983.60 $55,390.91 $75,227.04 $130,617.96 MC Orange County Efland Cheeks ES NC PS 36800357 $75,822.71 $41,749.63 $31,859.71 $34,073.07 $65,932.79 MC Orange County Frank Porter Graham ES NE NC PS 36800364 $89,403.93 $47,479.95 $35,818.57 $41,923.98 $77,742.55 MC Orange County Gravely Hills MS NC PS 36800368 $106,524.29 $55,225.05 $41,330.58 $51,299.25 $92,629.82 MC Orange County Mary Scroggs ES NC PS 36800372 $94,920.52 $49,783.05 $37,402.11 $45,137.46 $82,539.58 MC Orange County McDougle ES and MS NC PS 36800376 $140,902.00 $70,447.00 $52,068.48 $70,455.00 $122,523.48 MC Orange County Morris Grove EL NC PS 36800378 $94,920.52 $49,783.05 $37,402.11 $45,137.46 $82,539.58 MC Orange County New Hope EL NC PS 36800379 $97,468.62 $50,907.19 $38,193.89 $46,561.43 $84,755.32 MC Orange County Orange MS NC PS 36800382 $106,524.29 $55,225.05 $41,330.58 $51,299.25 $92,629.82 MC Orange County Partnership Academy NC PS 36604075 $64,676.94 $39,996.21 $31,560.09 $24,680.73 $56,240.82 MC Orange County Pathways ES NC PS 36800384 $94,920.52 $49,783.05 $37,402.11 $45,137.46 $82,539.58 MC Orange County Seawell ES NC PS 36800396 $86,855.83 $46,355.82 $35,026.80 $40,500.01 $75,526.81 MC Orange County Smith MS NC PS 36800399 $112,086.81 $57,534.14 $42,914.12 $54,552.67 $97,466.79 Totals $1,546,374.80 $817,207.14 $615,506.08 $729,167.66 $1,344,673.74 0 MOTOROLA SOLUTIONS QUOTE-2275549 Schools BDA Phase 1 Billing Address: Quote Date:12/06/2023 ORANGE COUNTY Expiration Date:12/28/2023 EMERGENCY SERVICE Quote Created By: PO BOX 8181 Joseph Knox HILLSBOROUGH, NC 27278 Account Manager Joseph.Knox@ US motorolasolutions.com End Customer: ORANGE COUNTY EMERGENCY SERVICE Kirby Saunders Contract: 22437 - 725G NORTH CAROLINA, STATE OF (ARIBA BASED POS) Payment Terms:30 NET Line# Item Number Description Qty Ext. Sale Price Product Services 1 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $103,304.39 Orange County AL Stanback MS NC PS 36603829 Product Services 2 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $97,684.45 Orange County Carrboro HS NC PS 36603949 Product Services 3 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $130,617.96 Orange County East Chapel Hill HS 36800355 Product Services 4 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $77,742.55 Orange County Frank Porter Graham ES NE NC PS 36800364 Product Services Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 2 A907 ROLA SOLUTIONS QUOTE-2275549 Schools BDA Phase 1 DescriptionLine# Item Number 5 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $92,629.82 Orange County Gravely Hills MS NC PS 36800368 Product Services 6 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $122,523.48 Orange County McDougle ES and MS NC PS 36800376 Product Services 7 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $82,539.58 Orange County Morris Grove EL NC PS 36800378 Product Services 8 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $84,755.32 Orange County New Hope EL NC PS 36800379 Product Services 9 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $65,932.79 Orange County Efland Cheeks ES NC PS 36800357 Product Services 10 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $82,539.58 Orange County Mary Scroggs ES NC PS 36800372 Product Services 11 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $92,629.82 Orange County Orange MS NC PS 36800382 Product Services 12 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $56,240.82 Orange County Partnership Academy NC PS 36604075 Product Services 13 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED 1 $82,539.58 Pathways ES NC PS 36800384 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 3 A907 ROLA SOLUTIONS QUOTE-2275549 Schools BDA Phase 1 DescriptionLine# Item Number 14 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $75,526.81 Orange County Seawell ES NC PS 36800396 Product Services 15 LSVOOQ00378A SYSTEM INSTALLATION-QUOTED MC 1 $97,466.79 Orange County Smith MS NC PS 36800399 Grand Total $ 1 ,344,673.74(USD) Notes: Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 4 MOTOROLA SOLUTIONS QUOTE-2275549 Schools BDA Phase 1 • SOW: • Solution including Design, Material, Installation, Project Management, Commissioning, and Testing of a 700/800 MHz DAS to boost local Viper network. Technical Notes/Assumptions/Customer Responsibilities: • The quotation is based on the scope of work and drawings provided. • Prevailing Wage and/or Union Labor is not required for any work. • Asbestos monitoring/abatement is not required nor included in the quotation. No HEPA or Tenting is needed for any work. • Mechanical lift, and/or ladders in excess of 10' are not required. • The facility has built-in ladders/stairs for accessing the roof and pulley/mechanical lift will be provided to place materials on the roof. • The quote assumes the Rooftop Donor antenna will not require stealthing. • Roof penetrations for donor lines and horizontal fire wall penetrations are in place and Freight elevator service will be available to all levels. • All proposed cable paths are accessible via drop ceiling tiles, crawl space, and access panels. • J-hooks will be used to support the coaxial cable above the ceiling. • Riser Space between floors is available. Coring between floors and/or vertical roof penetrations are not required and is excluded from the quotation. • The customer must provide any roof penetration for donor antennas. Any sidewall penetrations will be completed by MCA/MSI. • The design assumes coax and/or fiber will not be installed in conduit and does not include installation of cable tray nor raceway. • Adequate Electrical Service and Grounding are available within 6' of the active equipment locations. • Installation services will be conducted during normal business hours (8 am to 5 pm, Monday through Friday). • Patching and painting not included in quotation-assumes access panels will be available for access to the ceiling. • Any damage after installation caused by other trades will result in a change order. • As-builts and submittal packages including benchmark results will be provided to the owner at the completion of the project. • All indoor coax &fiber installed in plenum space is plenum rated. No coaxial or fiber cable in this quotation is rated for burn survivability nor installed in conduit. For burn survivability and conduit, please request a re-quote. • The Proposed Solution only includes 700/800 MHz channels, additional frequency bands or changes through add/ deletion or P25 Upgrades may require the equipment to be reprogrammed. • Facility Owner is responsible for all cabling &conduit between DAS and Fire Alarm Panel and is excluded from this budgetary quotation. • Fire Alarm interface and programming provided by others and are not included in the quotation. Dry contacts for Public Safety DAS equipment are provided only. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 5 MOTOROLA SOLUTIONS QUOTE-2275549 Schools BDA Phase 1 • The venue is responsible to have Fire Alarm Control Panel Relay delivered to within 3' of the PS Repeater and BBU. • The design assumes -95 dBm RSSI over 95% of the coverage area. • The design assumes -95 dBm RSSI over 99% of critical areas as defined by local NFPA requirements. • Design Assumes a grid test consisting of 20 measurements per floor will be acceptable for final inspection results per NFPA requirements. • Dry contacts will be available for the Fire Alarm interface per IFC section 510-Any additional contacts will result in a change order • Quotation includes GROL-certified Engineers and installation staff as required by the local jurisdiction. • Phasing is not included in the quotation. This quote assumes work will be completed in 1 deployment. Any additional phasing requirements/trips will result in a change order. Any canceled PO's are subject to an equipment restocking fee and any unreturnable equipment due to canceled PO will be invoiced at full cost. • Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 Page 6 20 ADDENDUM TO QUOTE-2275549 This Addendum between Motorola Solutions ("Motorola" or"Provider") and Orange County, a local political subdivision of the State of North Carolina("County" or"Customer") supplements the terms set out in the North Carolina State Contract 725G(22437) and the Technical Notes Assumptions and Customer Responsibilities set out in Motorola's Quote 2275549 dated 12/06/2023. The Addendum takes precedence over all other conflicting terms and conditions of the Agreement. 1. Confidentiality: As per the terms set out in the North Carolina State Contract 725G(22437). All terms of this agreement and the North Carolina State Contract are subject to North Carolina public records law, as set out in Chapter 132 of the North Carolina General Statutes. 2. Revision to Section 15.1 Governing Law: This Agreement is governed by the laws of North Carolina without regard to the conflict of laws rules,provisions or statutes of any jurisdiction. Motorola and Customer each represent that each party shall comply with all applicable federal, state, and local laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws,rules, and regulations including but not limited to all state and federal anti- discrimination laws,policies,rules,and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy(each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php).Any violation of this requirement is a breach of the Agreement and County may terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit, and does not limit,the definition of breach to discrimination.By executing this Agreement,Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes.By executing this Agreement,Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified,and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. 3. Agreement Amount. The maximum amount payable under this Agreement for products and support and maintenance services is One Million Three Hundred Forty Four Thousand Six Hundred Seventy Three and Seventy Four Cents($1,344,673.74). This amount shall not be exceeded without duly executed written amendment to this Agreement. The contract value of $1,344,673.74 will be billed in milestones upon completion of installation at each school described in the quote above. 4. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement,then this Agreement shall 1 21 automatically expire without penalty to the County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. Notwithstanding the above,the County will pay the Provider for all conforming services rendered, and equipment or parts provided,up to the date of termination. 5. Signatures: This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article I IA and Article 40 of the North Carolina General Statutes Chapter 66. ORANGE COUNTY,NC MOTOROLA SOLUTIONS, INC By: By: Name and Title: Name and Title: Date Date 2