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HomeMy WebLinkAboutAgenda 01-16-24; 8-a - Minutes 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 16, 2024 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: November 9, 2023 Work Session Attachment 2: November 10, 2023 Work Session - Strategic Plan Attachment 3: November 14, 2023 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 WORK SESSION 5 November 9, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Work Session on Thursday, November 9 9, 2023 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Earl McKee, 12 and Commissioners Sally Greene, Amy Fowler, Jean Hamilton, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 21 22 1. Consultant Briefing on Orange County Land Use Plan 2050 23 The Board received a briefing from Clarion Associates, LLC, on the Orange County Land Use 24 Plan (LUP) 2050 for discussion and feedback. 25 26 BACKGROUND: At its September 12, 2023 work session, the BOCC received its first project 27 briefing from Clarion Associates. Outcomes of this work session were the confirmation of the 28 Project Name, "Orange County Land Use Plan 2050" and Project Tagline, "Guiding Our Future" 29 for the purpose of project branding. Following is a link to the agenda materials from that meeting: 30 http://server3.co.orange.nc.us:8088/weblink/0/doc/70754/Page1.aspx 31 32 Summary of Project Scope and Deliverables Completed 33 The project schedule spans a little over two years from kick-off to Plan adoption and includes the 34 following phases: 35 36 Phase 1: Launch Project (COMPLETED) 37 Phase 2: Identify New Issues and Opportunities, including 1St Outreach Window(CURRENTLY 38 HERE) 39 Phase 3: Evaluate Planning Influences 40 Phase 4: Develop the Plan (2nd and 3rd Outreach Windows) 41 Phase 5: Adopt the Plan (Public Hearing) 42 43 The following Phase 1 work, project launch and kickoff have been completed: 44 Planning Department Kickoff (context mapping and reconnaissance tour) 45 Staff Working Group Kickoff 46 Office of Equity and Inclusion and Community Relations Meeting (focus on public 47 engagement) 48 Virtual and in-person stakeholder interviews 49 Collection and inventory of relevant data, plans, and studies 50 Project branding and website https://www.orangecountylanduseplan.com/ 51 2 1 The following Phase 2 work has commenced, with some parts completed prior to this November 2 9, 2023 Board work session: 3 Developing a Current Policy Profile 4 Preparation of the Equity Database for engagement publicity 5 Preparing for Community Engagement Window#1 (CEW#1) 6 Holding the first public workshop launching CEW#1 7 8 Highlights From First Public Workshop 9 The first public outreach window was launched through an in-person workshop on October 26, 10 2023 from 6:00-8:00 pm at the Bonnie B. Davis Environmental and Agricultural Center. 11 Asynchronous online engagement activities follow for a minimum period of three weeks. This will 12 allow participants to engage in a way that works best with their lifestyle and schedule, while also 13 allowing them the opportunity to provide feedback in a similar way as the participants of the in- 14 person workshop. Clarion Associates will provide highlights from the October 26, 2023 workshop 15 as part of the November 9, 2023 work session. 16 17 Additional information is provided in Attachment A. A PowerPoint presentation will be provided at 18 the meeting. 19 20 Tom Altieri, Senior Planner, introduced the item and the presenter Leigh Anne King, of 21 Clarion Associates. 22 Leigh Anne King made the following the presentation: 23 24 Slide #1 y �jf Novernbe 2023 C ORANGE COUNTY LAND r ■ Board / County Guiding• * Commissioners Briefing 25 CLARION 26 27 h � r rq ! Slide #2 rojL Community Enqagement +. P PFellminafy Outcomes of Public i' i7 ■ Ilk F Additional Engagement , i Activities Community Policy Profile and Factbook Next Steps 4 Slide d � T JIM Phase 5; i PY,q €1 P4rSs 3; Frae l,l�lr,r. 14n1rel: FUnnr!g rl�n Ir!1luorrccc ktY9nlp kta,uF - M.�IXrca .JWINxA.q. �'.I.M M'.u.'.Y ury�.• :,'''l:.be+l Ra„uP '•El.r ivt+V,�rrv® •1i!�K1WNI G.N� ,,,r1.G�l 17-f'!' ..: - XM.Myel']W W..HRI.L Yr.p.rrar F/ N ffku MlN - hnk-r47epXm ,XI,rtL.Iwn1�Nl..w.w ,:4YhNIF+M _ '•+wd�+ •�3b4�Moe+.y LC+.��iX.+r1 N yr.l'leMi•r.li.. . .vt!R•atrlFsN. 'X Li�I'WaMt7s !� +Ra1:r1 Ner.gX.e�l s..hy •+,W h� n F!d M! lip P.h XX.,onan!Y,.4MItfn vC1Xfl.,f [:rrgrRXXnv.•� ♦CmuMl Nyq+rq -.>!Ylv,.r{1 tiv.Me�n+Ser lMYX 11e.J Hl•+s++ •ltRlllmNrl, �,d+ ...+r'0.1er/,••!+"X 4�mrH'W slPnrt 'iaMtilrlf l.h!!+�X „�rtX1r.ro No.4.. ��.JX�e -.le.■pW 9eeWn 4 1 Slide#4 Report Work that has been completed: • Finalizing general CEW #1 approach (workshop and online activities) • Preparation of the DEI Database for engagement publicity • Stakeholder survey for those that couldn't attend in personal or virtual interviews • Developing Current Policy Profile • Conducting first public workshop for Community Engagement Window #1 (CEW 01) - Confirming Community Aspirations Work that is underway: • Preparing inventory of data/trends; identifying data gaps-, developing Factbook • Finalizing strategy for targeted meetings to VEC populations Summarizing new issues and opportunities in Phase 2 report 2 3 4 Slide #5 CommunMy Engagement W "' . Overrriewof CEW#1 Activities: V October 2023 Public Worksho a • January 2424 Additional Community Meetings s (2) � • on I i ne activities ava i la b le r' throughout duration of CEW#1 if •- Jay _`�i 5 6 7 5 1 Slide #6 g ag em - nt Wi nd ' Publiicityand Outreach Efforts • Email notices to County stakeholder advisory boards "r * Ernail to 350organiaations identified by Tate Consulting and included in an Equity Database,with fivers attached to communications in English and Spanish Flyers published in English and Spanish to social media,including_ Facebook ;@ • X)Twitter ., tnstagram • NersRdonr beaches 53k peoplral �e Notices in WL ekly Orange County NeArsiatter Notices in Planning and Inspections Department Monthly N*wslettar Banner with link to additional information on County's n>min homepage rntormation on project-sp-miFe website (rt Fs t w xwx.arange on. lar,duseplan,cflm ) and linked from the S PW;ni nr and-Iiispect ores Departmem horaepaga 2 N43ticod on televiSiore nt nitorg thro�Ughdut CCninity faCilities 3 4 Antwain Goode of Tate Consulting continued the presentation: 5 6 Slide #7 Communityg . . - - afar Public Workshop October 26, 2023 Spanish interpreter services r w = l Were available 4 Held at i}onnie B. Davis , 7. y Environment &Agricultural Center Presentation with overview of pro)ect [" • Collected feedback from participants at four stations by planning topic 8 Antwain Goode said that each listening station resulted in participants learning more 9 about each other and their neighborhoods in Orange County. He said that the community was 10 very engaged. 11 12 6 1 Slide #8 Community Engagement W Exit Questionnaire Outcomes Haw did you hear about this meeting? 20 exit questionnaires QC Wohcriw i I received from attendees C—,'i— ; • 100° of participants dcF.iMb— �; answered"Yes"to the W;,,", � ; questions: PI-9D..e � • "Were you comfortable sharing your input n I a z F , today?" • "'gill you participate in future events.?" 2 3 Commissioner Portie-Ascott said that the engagement sessions were fun and easy to 4 participate in. She said that she wished there was more time for writing down ideas. She said 5 she hoped that future meetings would have more diversity in the participants. 6 Leigh Anne King said one of the things they have talked about as a team is how to use 7 the diversity and inclusion database to try to target communities that were not represented at the 8 first workshop. 9 Commissioner Portie-Ascott asked when the team anticipates a shift in their outreach 10 engagement if they are not hearing from certain portions of the community. 11 Leigh Anne King said that with every session, they will try to improve. 12 Antwain Goode said that they will have to be more intentional with their outreach and the 13 relationships they build in the community. He said that they do have a backup plan and will be 14 calling and doing one-on-ones. He said they have to show kindness and they are working really 15 hard to showcase that with their tone. 16 Commissioner Portie-Ascott asked how they will determine success with the project. 17 Leigh Anne King said they are evaluating success based on satisfaction from participants, 18 representation and making sure that who they are hearing from is representative of the entire 19 population within the county, and then the actual number of participants. She said they always 20 want to have more people involved than the last community engagement opportunity. She said 21 they want to go to people and make it easier for them. She said that they try to engage with 22 community organizations to increase the number of participants. She said that it was encouraging 23 that many people heard about the sessions via word of mouth. 24 25 7 1 Slide #9 Community Engagement Public Workshop � � � OUR HFIGH6Upry�pp October 26, 2023 v..,_.._..... • 27 attendees NF ' • 659 total inputs collected from in-person activities • Launched online engagement boo 2 3 4 Slide #10 Community Engagement W . . { } Exit Questionnaire Outcomes Whi_-ra do you livo? • Majority of attendees � - were white{not Hispanic/Latino), live TT in rural, Orange County,and own wup�rop , their home Chpe114d1 • Outreach lessons learned will be applied to future engagement and targeted meetings 5 6 Vice-Chair McKee asked how "rural Orange County" was defined. 7 Leigh Anne King said it was how people identified where they live in the county. 8 Vice-Chair McKee said he was curious because so many developments are outside of the 9 municipal boundaries. 10 11 8 1 Slide #11 EngagementCommunity Tell us about your connection to Orange County.' In 17 In 14 1.' 1n u u a 3 3 1 ■ 1 n1rYe hoena I oam a hems 1 arm s Fool banes I.work r a Iota t-in paett-pamts t6dd mlr_i a!1 traiww`_r t rtes shat 3ppl,ed. 2 3 Vice-Chair McKee asked if 22 people was a normal number of people to participate. 4 Leigh Anne King said that it was not an abnormal number, but they would have preferred 5 more. She said that sometimes that is based on the community and their previous participation. 6 She said that in past projects, more people participated online rather than in person. She said 7 they would have online numbers in the future. 8 Commissioner Richards asked if there are talking points that the Board can use to 9 encourage people to participate in the process. 10 Leigh Anne King said they could put that information together for the Board. 11 Commissioner Richards said that having 3 or 4 talking points would help them reach 12 potential participants. 13 Commissioner Richards asked about the portability of the engagement sessions. 14 Leigh Anne King said they recorded informational videos that could be shared. She said 15 they also have handouts and can direct people to engage on the website. 16 17 Slide #12 Community Policy Profile • Synthesizes the policy guidance included in relevant County plans • Organized to provide a concise summary of policy guidance provided by planning topic • Serves as the baseline cf County policies for developing the new plan's, policies • Will be shared with the community once completed 18 19 9 1 Slide #13 p Community Policy Profile: Reports Reviewed ar rxar..y;.[asrryanac er„�ry Pran Mari-aer„cernRarrc..c,onap+an M'lep ITMZZZBuY+.hrsn arty SWdy --- ---- -- £rs Ernrrrxeiir[h:.elopnvrtl➢ieblFi Waier and 5—System Protan MHt1er Man Ere rlaw Reglon011mord'itgator trap Ae,1ar1 ;raft 0 the irnimrrr,.-Y, Oratec€curly 2DO Cornyehen:ivc Plan ibokgic Grgarih and Resource Ce—tiNow-6epgf {ra Cooromic Car bpme+ Gm7irl iS-11Areaft- NE H.ql-"5?Slarmlw,ay.r4ea 5ru.uhw R- 014V 144 Met-5wa NA—Pert Ceideil Clbyrsp CnarirMUdAl"LLAWL6*Man M.b—Orangn C..V GhilitwS—kn Ayecmcil rr.eguvaean d Ground'h'aicr Axvi:,loiliry arri Qaaco7y in Orarrge€nmy Nillshara OhO—g.Caurfr 3trat.*&a th Plan Ste—y Cr.&finsin inse@ Ares plan Yhi'atorand Scam Ma•-ugnr—t Manning and it -d.,,ACe e91'<•lt Mazm='ek'— -seaunna.A—Map Ierd Manning ft--d Iran Marring I:-d th«A-, Cxe,.m Esau le I.aIAgre nt Nlahwaod$arm Parts Masao:Asn wile$i—Rag,"paR&.N.b—1 Anna Mastx iian I Hand ilredhi Mlrham Acrass Aianagnrnent Man do3P Pniis and Prnraiiar Mesta+ Orarge Cwry Cirnnte Acini:,P— ararge C—• IWb----.c.5aa Trad IM5T4 Si- 2 orange Cwnty Trrrsl n� 3 Commissioner Greene asked for links on the comprehensive plan website to other county 4 reports, studies, and plans. 5 6 Slide #14 Factbook • Currently in development with staff • Leveraging analysis from workshop and online materials • Augmented with additional information • Will be revised with Staff Working Group for cross- department priorities • Update will be provided at next briefing 7 8 9 10 1 Slide #15 2 3 Chair Bedford asked how the Board will be involved in updating the plan and what phase 4 it will be in when they see it. 5 Leigh Anne King said that they are currently in the community engagement segment, and 6 they are working on phases 2 and 3. She said that in phase 4 they will have another community 7 engagement session during which they will test different alternatives against the actual land use 8 plan. She said at that point they will work with the Board to review the feedback they receive from 9 the community. 10 Chair Bedford said that the reason it came up is because Chapel Hill wants to review the 11 Water and Sewer Management, Planning and Boundary Agreement(WASMPBA)at their meeting 12 on the 15th and she was curious about how they could all take a comprehensive look. 13 Commissioner Richards asked how the land use plan relates to other plans. 14 Leigh Anne King said their rule of thumb is that they want to make sure they use concrete 15 policies with anything that will affect how the Board makes decisions or anything that has 16 ordinance implications. She said they wanted to be disciplined in thinking about land use policies 17 for this document. She said that they try to have a "sandbox" where they collect ideas that do not 18 live in the Land Use Plan but could live somewhere else. She said that feedback that they get 19 throughout the process can be used in other areas and be very valuable. 20 Cy Stober, Planning Director, said that the plan is focused on land use. He said the 21 implementation strategy will speak to how the other agreements and plans. He said that this will 22 bring up the questions about amending other plans or not and would this lead to having hard 23 conversations with their partners. 24 Commissioner Richards asked if there might be adjacent policies that would lead to 25 amendments in the Land Use Plan. 26 Cy Stober said one example is the North/South BRT lines and how that will have an impact 27 on the Land Use Plan in Orange County. He said that is a Chapel Hill plan with federal funding 28 but impacts the rural buffer and requires that Orange County reflect that plan in their actions and 29 plans. 30 Commissioner Richards asked if there was something that was not that specific, would it 31 be explored with the party that has the jurisdiction and does that add time. 32 Cy Stober said yes. He said that is a reason that outreach is so important, because it is 33 about values. He said the future of development and growth is all determined by values and there 34 are things like transit and climate change that they need to account for. 35 Commissioner Fowler said she was looking at the Future Land Use Map (FLUM)and there 36 is a place for people to make comments. She said it seems that people would really have to have 11 1 a good understanding to be able to put information there. She said that most people would answer 2 questions a lot more easily. 3 Leigh Anne King said the intention is for people to see the map and get used to it. She 4 said they will be looking for feedback in future engagement sessions. She said the last workshop 5 had specific questions and that is also online. 6 Commissioner Fowler asked if there will be more specific questions later on. 7 Leigh Anne King said they will look at changes in the specific areas and ask questions 8 about those options. 9 Commissioner Hamilton said that the sooner the January dates are set, the better, so they 10 can help publicize it. She asked if there will be two meetings in different areas of the county. 11 Leigh Anne King said yes. 12 Commissioner Hamilton said that it will be election season soon, and they should take 13 advantage of that activity. 14 Leigh Anne King said they want to make sure the January dates work for targeted 15 populations before they solidify them. 16 17 2. Orange County Facilities Master Plan Update 18 The Board received an update regarding the development of a Facilities Master Plan for Orange 19 County, and to provide feedback regarding several key planning recommendations. 20 21 BACKGROUND: At its May 3, 2022 Business meeting, the Board of Commissioners approved a 22 contract with O'Brien Atkins Associates for the development of an Orange County Facilities 23 Master Plan with a 20-year planning horizon. The scope of the planning effort was to encompass 24 all major facilities and programs operated by the County, with the exception of Parks and 25 Recreation and Solid Waste, as these departments will be conducting separate planning efforts. 26 27 Over the next year, O'Brien Atkins Associates performed the following tasks in support of the 28 development of the Facilities Master Plan: 29 30 Task Dates 31 32 Project Kick-Off May 24th,2022 33 Planning Goals and Data Gathering June-July 2022 34 Space Planning July-October 2022 35 Public Forum November 17th,2022 36 Planning Options Development November 2022- March 2023 37 Master Plan Update to Board March 7th, 2023 38 39 A March 7, 2023 update to the Board of County Commissioners provided an overview of the 40 process undertaken to develop the components of the plan, including the establishment of 41 planning goals, analysis of the Facilities Condition Assessment, the evaluation of existing County 42 spaces and projection of future County space needs. Two important findings of that update were 43 that: 44 1. The Facilities Condition Assessment identified that a significant portion (76%) of County- 45 owned facilities will be nearing or past the end of their useful lifespan within the next ten 46 years. 47 2. The Space Planning analysis identified a need to construct 156,732 square feet of 48 additional space to accommodate growth within County Departments by 2040. 49 12 1 Attachment A is a copy of the established goals and objectives of this planning process and a 2 summary of the results of the space planning analysis. Attachment B is a copy of the Executive 3 Summary of the Facilities Condition Assessment. 4 5 At the March 7, 2023 Board meeting, the planning team also presented eight key planning 6 decisions for evaluation and consideration by the Board. At the conclusion of the presentation, 7 the Board discussed and commented on the presentation, but deferred making any decisions or 8 taking any formal action regarding the Facilities Master Plan. The Board concluded that final 9 decisions regarding the County Facilities Master plan should wait until the Public Schools Capital 10 Needs planning effort just underway at the time was closer to completion, so that the Board could 11 weigh and evaluate the costs associated with both plans. 12 13 Over the following months, the Public Schools facilities planning effort has made significant 14 progress and is nearing completion, including several presentations that have been made to the 15 Board regarding the size and scope of the public-school facility needs. Given this progress, it is 16 appropriate to revisit the County Facilities Master Plan and re-evaluate the eight key planning 17 decisions presented to the Board in March 2023. 18 19 Key Planning Decisions 20 The following eight (8) key components of the facilities master plan, along with options and 21 recommendations, are provided below, for the consideration by the Board. Feedback provided 22 by the Board will direct final plan development. 23 24 Item #1: Disposition of the John M. Link, Jr. Government Services Center, 200 South 25 Cameron Street, Hillsborough. 26 Due to environmental issues, this 25,000 gross square foot (g.s.f.) facility has been vacant since 27 November 2019. Options for this facility include: 28 29 • De-construction of structure, build parking lot for Justice Center ($1 M). 30 • Repair and renovate for Justice Center needs ($10.4M). 31 32 Recommendation: Repair and renovate the facility for growth in Justice Center related needs 33 ($10.4M). Potential occupants include the District Attorney's Office, Criminal Justice Resource 34 Department, Adult Probation, and Juvenile Justice. 35 36 Item #2: Disposition of the Old Jail, 125 Court Street, Hillsborough: 37 The old jail, constructed in 1925, has been sitting mostly vacant* with the completion of 38 construction of the new Detention Center in 2021. This facility sits on 1.52 acres of prime land in 39 the historic center of Hillsborough, adjacent to the Justice Center. Options for this facility include: 40 41 • De-construction of this facility, create open space ($1.M). 42 • De-construction of this facility, construct interim parking lot for Justice Center needs 43 ($1.5M). 44 • De-construction of this facility, construct 26,000 g.s.f. Justice Center Annex to meet 45 anticipated growth needs. ($15.6M) This option would be required if the Link Center is 46 demolished. 47 48 Recommendation: Short range — de-construct Old Jail building, construct parking lot ($1.5M). 49 Long range - retain land for future development/growth needs of Justice Center. 50 13 1 * Note: At present, criminal evidence is stored within the basement of the old jail, occupying about 2 3,000 g.s.f. of space. When de-construction occurs, the evidence will have to be re-located to 3 storage space at the Cedar Grove Community Center. 4 5 Item #3: Emergency Management Building, 510 Meadowlands Drive, Hillsborough 6 This 22,069 g.s.f. office/warehouse facility siting on three (3) acres of land was purchased and 7 renovated for County occupancy in 2008. In 2019, the facility was renovated to address 8 environmental issues, but some issues persist to this day. The existing facility does not meet 9 industry standards for safety and security, and the building site will not be able to accommodate 10 projected growth of 22,000 g.s.f. by 2040. Options for this department include: 11 12 • Build a modern, 44,000 g.s.f. Emergency Management facility on County-owned land 13 adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough. Cost Estimated 14 at $28M. 15 • Remain at current location and build a small addition/annex nearby as the existing site will 16 not accommodate the projected growth ($10.4M). 17 18 Recommendation: Construct a new Emergency Management building on County-owned land 19 adjacent to the Motor Pool facility ($28M). Re-utilize 510 Meadowlands Drive for Asset 20 Management Services (AMS) and County storage needs. 21 22 Item #4: Central Recreation Center, 301 West Tryon Street, Hillsborough 23 Constructed in 1957, this 19,000 g.s.f. facility is outdated and in poor shape, suffering from 24 structural integrity issues, and lacking adequate Americans with Disabilities Act (ADA) 25 accommodations. In addition, the facility will not accommodate projected growth of 6,000 g.s.f. in 26 services through the planning horizon. Options include: 27 28 • Demolish and build a new 25,000 g.s.f. facility on County-owned land adjacent to the 29 Motor Pool located at 600 Highway 86 North, Hillsborough ($13.5M). 30 • Demolish and build a new 25,000 g.s.f. facility at existing site ($13.5M). 31 32 Recommendation: Demolish and build a new 25,000 g.s.f. facility on County-owned land 33 adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough ($13.5M). This new 34 location is next to Fairview Park and will enhance recreation opportunities for nearby underserved 35 neighborhoods. 36 37 Item #5: Disposition of the old EAC facility, 306 Revere Road, Hillsborough: 38 Originally constructed in 1960 as a grocery store, this 19,087 g.s.f. building provided offices for 39 the Department of Environment, Agriculture, Parks and Recreation (DEAPR) from 1987 until 40 2021, when staff transitioned into newly constructed facilities. While a significant portion of the 41 facility sits vacant, Asset Management Services (AMS) re-occupied a portion of the building in 42 October 2022 to accommodate organizational changes within the Whitted Human Services 43 Building. In addition, approximately 4,000 g.s.f. of facility is used for vital document storage. 44 Options for this 3.84 acre site include: 45 46 • Continue to operate and maintain the facility and use as AMS office, storage/swing space. 47 Renovations and upgrades would be required ($5M). 48 • Offer land to a public non-profit or private developer to build affordable housing. This 49 option would necessitate the construction of new facility to house AMS administrative staff 14 1 and maintenance shops ($3.6M). In addition, vital document storage would need to be 2 created at Cedar Grove Community Center (50k). 3 If the timeline to build affordable housing can wait until a new Emergency Management 4 facility is built, AMS could backfill into its current facility. 5 6 Recommendation: Offer land to a public non-profit or private developer to build affordable 7 housing. Construct new AMS offices adjacent to the Maintenance Building located at 600 Highway 8 86 North, Hillsborough. If the timeline for affordable housing can wait until a new Emergency 9 Management facility is constructed, AMS administrative staff could backfill into the current 10 Emergency Management facility. 11 12 Item #6: Sheriff's Office, 106 East Margaret Street, Hillsborough 13 The space planning analysis determined that the layouts of the District and Superior Courts within 14 the Justice Center were deficient and required major re-design to meet industry standards. In 15 addition, the Sheriff's Office, currently located within the Justice Center, is projected to grow 16 significantly by 15,191 g.s.f. within the planning period. The following options were developed to 17 address this situation: 18 19 • Move the Sheriff's Office out of the Justice Center to accommodate growth/reconfiguration 20 of the courts. Construct a new 31,000 g.s.f. Sheriff's Office facility on County-owned 21 property adjacent to the Motor Pool located at 600 Highway 86 North, Hillsborough 22 ($17.68M). 23 • Construct a building addition to the Justice Center for Sheriff and Justice Center($25M). 24 25 Recommendation: Construct new Sheriff's Office on County-owned land adjacent to the Motor 26 Pool Facility ($17.68M). 27 28 Item #7: Health Services, 300 Tryon Street, Hillsborough 29 A portion of Health Department is currently located within the Whitted Human Services Center, 30 300 West Tryon Street, Hillsborough. Originally a high school constructed in 1925, this facility was 31 subsequently renovated for County functions. The medical and dental clinics are located in the 32 ground floor/basement level of the facility in substandard space. The Whitted complex is old, has 33 limited parking and is difficult to access. In addition, the facility is not served by public 34 transportation. Finally, the existing facility will not accommodate anticipated growth of 7,056 g.s.f. 35 during the planning period. The following options were developed to address these concerns: 36 37 • Construct a new, modern, 39,800 g.s.f. Health Services Complex in a commercial district, 38 with ample parking, access to public transportation, and adjacent to major highways, 1-85 39 and 1-40. This construction could be phased with the initial construction of the Medical 40 and Dental Clinics, followed by the administrative offices ($25M). 41 • Remain in the Whitted Center; renovate spaces to better serve County constituents 42 ($1.6M). However, growth needs will not be met. 43 44 Recommendation: Construct a new modern Health Services Complex in a commercial district, 45 with work performed in phases over time ($25M). Backfill vacated Whitted facility spaces with 46 administrative functions such as the County Attorney's Office. 47 48 Item #8: Social Services, Hillsborough Commons, 113 Mayo Street, Hillsborough: 49 A portion of the Department of Social Service (DSS) is currently located at Hillsborough 50 Commons, 113 Mayo Street, Hillsborough. Originally constructed in 1988, this 56,000 g.s.f. facility 15 1 was a former Wal-Mart store that was renovated into offices and leased to the county starting in 2 2008. Rent is currently $71,000/month. The roof was replaced by the owner in 2020, but 3 continues to leak from time to time. The facility is fully occupied and will not easily accommodate 4 future projected growth of 12,000 g.s.f. This may be partially offset by phasing in remote/hybrid 5 work options; however, many DSS positions require face to face interaction with County residents. 6 The building is aging and will require major upgrades in future years. The following options were 7 developed to address these concerns: 8 9 • Exit the lease at Hillsborough Commons. Construct a new 64,379 g.s.f. DSS facility in a 10 commercial district, with ample parking, access to public transportation, and adjacent to 11 major highways, 1-85 and 1-40. It may be advantageous to locate this adjacent to the new 12 Health Services Complex, if that project is also approved ($38.7M). 13 • Remain at Hillsborough Commons. Renovate as necessary to accommodate projected 14 growth (hybrid office arrangement). Consider rental of additional space in shopping center 15 ($2.7M). 16 17 Recommendation: Exit the lease at Hillsborough Commons. Construct a new 64,379 g.s.f. DSS 18 facility ($38.5M). 19 20 Phasing Plan 21 A project phasing plan that incorporates the key planning decision recommendations is provided 22 in Attachment C. This phasing plan describes the sequence of projects to be performed by year. 23 The first ten years of the phasing plan also include estimated budgets for each project. The 24 remaining long-range projects in the Master Plan are described and sequenced, but do not include 25 a budget, as the process of budgeting beyond a ten-year horizon is less than reliable. It is 26 recommended that the Facilities Master Plan should be reviewed and updated every five years, 27 and budgets for those long-range projects can be developed at a time closer to actual 28 implementation. 29 30 Travis Myren, Deputy County Manager, made the following presentation: 31 32 Slide #1 Agenda Item 2 ORANGE COUNTY NOR-FH CARC3LINA Capital Planning Timeline with 2024 Bond Referendum Board of Commissioners Work Session November 9, 2023 33 34 16 1 Slide #2 Proposed Timeline Proposed 2024 Capital Planning and Bond Referendum Schedule 1. Review schedule of approvals for a bond referendum and review Novernber9r"Work Session the County Facilities Master Plan 2. Review School Facilities Long Range Optimization Plan-Woolpert DecemberO Business Meeting 3. Review Financing Scenarios December 22111 Business Meeting 4. Approve a tentative plan for Bond Referendum January 2611 Business Meeting prod/or — January 191h Retreat S. Staff meets with Local Government Commission on tentative January/February224 Band plan 6. School Boards adapt a resolution supporting the referendum February 2424 7. Review potential adjustments to the bond referendum plan,If March 7Business Meeting needed. March 12 Work Session March 19 Business Meeting ORANGE COUNTY 2 rvoRFM CA_RC3"r1J_A 2 3 4 Slide #3 Proposed Timeline Proposed 2024 Capital Planning and Bond Referendum Schedule 8. BOCC adapts preliminary resclutian establishingthe band purpvse(s)and sets a not to exceed bond amount(s). Nchterthepurposenorthe not to exceed amovnt may change April 2"dB=BusinessMeeting oJiowrng this action. 5. 80CC appoints a bond education commltteeand approprlates funds for outreach April 161*SOCC Business Meeting 10. Staff publishes a notice of intent to file an application for a general obligation bond By May 1 referendum 11. Staff files bond appllcatlon with the Local Government Commisslon By May 10 12. Bb CC Introduces bond order and schedules a public hearing May r SOCC Business Meeting 13. BOCCholds public hearing onbond referendum May 21'r8QCCftsinesaitfeedrig 14, BOCC adapts the band order,formally set the ballot-question and referendum date IJune4"^8OCCBusiness Meeting 15. Community vote on bond referendum November 5,2024 ORANGL COUNTY 1 NC)WI-H c1A.Rc3ur r_A 5 6 Vice-Chair McKee asked when they would learn what the financial limitations are for the 7 bond. 8 Travis Myren said they would discuss this on December 4th. 9 17 1 Travis Myren introduced Jay Smith of O'Brien Atkins, who made the following 2 presentation: 3 4 Slide #1 - f f ro ORANGE COUNTY FACILITIES MASTER PLAN BOARD of i 11-9-23 6 7 Slide #2 AGENDA •Facilities MP Overview •Planning Options Key Decisions •Discussion 8 9 10 Slide #3 OverviewFacilities Master Plan Facilities Assessment Completed December 2021 Many facilities nearing end of useful lifespan in 10 years Facilities Master plan Timeline May 2022—April 2023 BDCC meeting March 7,2023 Determining Space Deeds All departments interviewed Few departments have a significant shortage of space now Approx 157,000 SF additional space needed by 2040 11 18 1 Slide #4 OverviewFacilities Master Plan Phasing Short Range 2025-2030 Mid Range 2030-2035 Long Range 2035—2040 Cost Estimates Prepared for Short and Mid Ranges Cost are Escalated to 2025 and beyond New Construction Cost Ranges $540/SF to $625/SF 2 3 4 Slide #5 PlanningKey i 1. Link Building 2. Disposition Old Jail & Site 3. Emergency Management Building 4. Central Recreation Center at Whitted 5. Disposition of Old EAC / 366 Revere Road 6. Sherriff's Office 7. Health Services 8. Social Services 5 6 7 Slide #6 DecisionKey . LINK BUILDLING Status—Vacant/25,000 SF.Served by Geo-thermal field.Building shell has significant water intrusion problems Iln4 R�dLy Options • Repair&renovate for Justice Center departmental needs De-construct Link Bldg,build parking for Justice Center and River Park Cost • Approx.$10,400,000 million renovation(approx.$420 f SFJ Approx.$1,100,000 million to de-construct link Bldg.and build a 100 car parking lot ---- Recommendation Repair&renovate for Justice Center growth 19 1 Vice-Chair McKee asked if repair would be allowed but tearing it down would not because 2 of the stream location. 3 Jay Smith said the building is grandfathered and located along the stream so that is 4 correct. 5 Vice-Chair McKee asked at what point is removing Link's roof and facade a tear-down 6 versus a renovation. 7 Jay Smith said that if they can keep the structure of the building intact, they can rebuild 8 the fagade and correct the water intrusion problems. He said that Link could solve a lot of the 9 space needs in the county, especially for the Justice Center. 10 1 1 Slide #7 Key Decision #2 OLD JAIL FACILITY & SITE ' Public oPrenee= Status—Vacant,Property sire is 1.52 acers&includes Court St.Annex _ Options y' 5•,W.-. 1. De-construct,build parking lot for Justice Center needs.Preserve , r lana for long range growth/needs ! 2. if fink Bldg.is not renovated....De-construct old Jail,build auw,•„ 26,000 GSF Justice Center Annex to meet Justice Department 4„�,„_ growth needs cu,+nay, '�+ Cost 1.De-construct Jail,build new parking lot:Approx.$1,500,000 o sanc, 2.26,000 SF Justice Annex:Approx.$15,600,000 ($605/SF) L Ju"it"reMa naa,rr I 3 Recommendation • De-construct old Jail—Build a parking lot and open space • Preserve space for future Justice Center growth/needs s rA�a 12 • Site can support 26,000 GSF facility Nrve,P.,k 13 Jay Smith said that solving this area could help solve the parking problem. 14 15 Slide #8 Key Decision #3 EMERGENCY MANAGMENT BLDG L� StcltWs—Facility does not meet industry standards for safety&security. 'r J �j Lie Current Emergency Management Building(EMS)is 22,069 SF(deficient + ,, by 10,000 SF).44,000 SF needed by 2040.Site is not suitable to expand E on and meet necessary security requirements and upgrades. ',,! $' 'y Options t 1. Build a modern EMS at the Motor Pool Site,backfill with AM5& storage or other Co.function(s)or sell the property as surplus A 2. Build an annex near the existing facility ' , Cost •- Option 1.New EMS,Approx.$28,000,000($636/SF) t y Option 2:Build Annex,Approx.$10,400,000 Recommendation • Build new EMS facility at Motor Pool site—use ex building for AMS&general storage and flex/swing space ,' ` 16 -' 20 1 Commissioner Richards asked what the market value is of the old jail facility property. 2 Jay Smith said they did not look at it as surplus and did not entertain the idea of selling. 3 He said it is an option but he does not know offhand what the cost would be. He said he can find 4 out. 5 Commissioner Fowler asked if they had identified a department that would go into the old 6 jail site. 7 Jay Smith said Asset Management Services would fit nicely and allow for storage. 8 Commissioner Fowler asked if they had talked to Asset Management about that. 9 Jay Smith said yes. 10 Slide #9 ■ Decision ■ i / al CENTRAL RECREATION CENTERSs'� •� 4 5t.atus r Building is in poor condition and very outdated and cannot accommodate projected growth of 6,000 GSF t" Options • f 1. Deconstruct,Build 25,000 GSF new modern Gym facility at } . c Motor Pool site near Fairview Park. 2. Deconstruct and build new modern facility at Whitted A Cente.� C ray r. wn;ned SAM.s Option 1:Approx.13,520,000 $540/SF Option 2:Approx.13,520,000 $540/SF `}; - Recommendation Build new Central Recreation Center at Motor Pool site near 1 1 Fairview Park due to space constraints at the Whitted site. , t J 12 Jay Smith said there is not a good reuse for the existing gym. 13 14 Slide #10 ■ # EAC BUILDING AND SITE Status— AMS currently located there.Also used as storage&swing/flex space.Total site=3.84 Acres " Options 1. Offer land to a non-profit or private developer to build affordable housing 2. Continue using as storage&swing/flex space ys, Cost • Affordable housing option=No cost to County Convert EMS Bldg for AMS&storage.Approx.$5,518,OOG ` • Continue use-storage&swing space.Renovations e$5,000,000 _ tP a.. �iiiL ,��p•. Recommendation Offer the land to a non-profit or private developer to build an affordable housing project 15 �`� 21 1 Jay Smith said his group determined how many affordable housing units could be built on 2 the EAC building site, and it could hold a lot of units. He said he would send this information to 3 the Board. 4 Chair Bedford asked if it could also be where they build the new health department. 5 Jay Smith said he thinks it would be a bit small thinking of the parking requirements. 6 7 Slide #11 Key Decision #6 SHERIFF'S OFFICE Status—18,285 SF on ground floor of existing Courthouse.31,496 SF a needed by 2040.Justice Cntr.growth would displace Sheriff's office e• „„a„e Old a,ri Options 1. Move out of Courthouse—build new Sheriff's Office at Motor ` = Pool Site J-11 a Cemex at o r 2. Remain in Courthouse build 3 story addition onto East side of F , existing Courthouse for Sheriff and other Justice Department needs + ' Cost 1. Approx.$17,68o,0o0 (31,000 SF @$565/SF) ' 2. Approx.$25,000,000 (40,000 SF) Recommendation Ft—,PWk f► • Build new Sheriff's Office at Motor Pool Site 8 . 9 Chair Bedford said that the Sheriff will still need some space in the courthouse. 10 Jay Smith said yes, but it would be small. He said that the motor pool site can 11 accommodate a lot of the Sheriff's needs. 12 13 Slide #12 Key Decision #7 HEALTH SERVICES Status—Located in Whiffed Building(a 1923 High School).Med&Dental clinics in basement—substandard space.Site has limited parking&public transit does not serve the site.Whitted cannot accommodate Health's growth needs of 7,055 GSF Options 1. Move Health out of Whitted-Construct new modern 39,800 GSF Health services complex in a commercial district with ample parking and public transit near major highways.Phased development can occur. 2. Remain in Whitted and renovate to accommodate Health's growth&expansion needs of 7,056 GSF.* *Other Departments would not have room to grow.Parking requirements could not be met without impacting current uses on site Cost - Option 1:Approx.$25,000,000($625/SF) Option 2:Approx$1,600,00($225/SF) Recommendation • Build a Health complex on a site near major highways,with ample parking and a bus route • Buildout campus in phases(medical&dental clinics followed by administrative spaces) 14 22 1 Jay Smith said relocating Health Services would be a long-range planning item. 2 3 Slide #13 Key Decision #8 SOCIAL SERVICES SkJtUS—Social Services is located in Hillsborough Commons in an ofd 56,000 SF Walmart facility built in 1988.This building is leased—the rent is currently$71,000/month and half is subsidized by the federal government.Socia)Services is projected to grow by 12,000 GSF—which will be very difficult to accommodate in this building. Options 1. Exit lease and construct a new 64,379 GSF facility in a commercial district near major highways with ample parking and mass transit available.Consider pairing with a new Health Complex if it is approved 2. Renovate Hillsborough Commons to accommodate 12,000 GSF growth* *Contingent on feasing other space within the building Cast Option 1:Approx.$38,700,000($605/5F) Option 2: Approx.$2,700,000($225/5F) Recommendation 4 Exit the lease at Hillsbarough Commons and construct a new Social Services complex 5 Commissioner Portie-Ascott asked what the consequences are for exiting the social 6 services lease. 7 Jay Smith said the county would wait for it to expire. He said it is a 10-year lease, so they 8 would look beyond the 10-year mark for any changes. 9 10 Slide #14 Key Planning Decisions 1. Link Building Z. Disposition Old Jail & Site 3. Emergency Management Building 4. Central Recreation Center at Whitted 5. Disposition of Old EAC { 306 Revere Road 6. Sherriff's Office 7. Health Services S. 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' rwj n. r,:vrW.vlrWnlM�6.p Wm:..0 kl:xv9.re llva1ur06nSu:n 4122,911 Pua..❑ueur :'�k: W. c. Mli$ n.f.dlotlLlrv7M:ln shw STnl[f oe ol.k,re C..w.nkMnlro.f Ule 522.536,}24 � � MR5 Nk�yp.rAmrarrq.lrwx Brn.Mnn CIn6r Carlr.s.lum SlaAlraYax E2T.O,T62 � INb .... - nW1 Ik.sMPei srrlrar n.la wll.a w:lrm.tr we.pre alrswNW-W 51a u1153 9 y1wG+I ruu:n.•u�..a.weu.n �::, r+�.:,,vrt.na, MO rrrofoenv.r,.x, :mss MI{a "Arun k.fimv:e:v.."+a4rPtiYre 1:L.B i/ MIf9 Irwn..e.:i llvxl:,r'x w.:.. _ EI,GW,15E � Y...,fn...4AM+wre�.lase..wl..,a.rr V.+R• w+M.a +:u.: :*i]a .I 2 3 Jay Smith said that the decision on the Link building is the catalytic point that affects other 4 project decisions. 5 6 Slide #16 .�prr SYuq eprrw lx:Rryrl.pCNrf,row i Link Building (12 projects) .,fM.15a9:enr M xlnr.rY Ibrr.f - . -_ Mna,Am.rY.re,laeure...r.Aseaaan un.arry!'atie i9x':x• Old Jail Building � � O vn..t r.e.u.,P,sv AwK.ra+n Mwe canrcern Nf'lnwp EMS Facility w.y+WBWPUMnAq .,., 2735 EIEC / affordable housing -- ...r.:IrAw.rkw lr..,.++oN�n.mdwl:rra.v.si Whitted Building / health unfr.�.,6r..¢. laMtiK.o 911aWlYbylr. a t�9A9 nrrA.0 P14pwu�.i'.ia:u.a 7.:11 WYu:.u1:r:.+.. _— wa:w rtl(usM1 lb..9n WPb:uara.r+a.a:a Y.wAwrfA) 7 _. .. _:,.:.:.,.:_..,...r_.... 8 Jay Smith said there is an option without using the Link building, but it will be more 9 expensive. 10 Commissioner Richards asked if the scenarios would integrate the two options. 24 1 Travis Myren said the first 10 years of the plan is about$130 million. He said on December 2 41h they will know what the school plan is, and then on December 12th they will be able to see the 3 financial impact. 4 Commissioner Richards said there is debt besides this and asked if it will have all of it 5 shown. 6 Travis Myren said there will be three types of debt presented. He said that it will show the 7 existing CIP,the second will show the county facility plan, and the third will show the school facility 8 plan. He said all of the borrowing being considered will be part of the debt model. 9 Chair Bedford asked how they will review options and the impact on the debt. 10 Travis Myren said what they will be looking for on the 12th is whether the numbers are too 11 high, and what alternatives may be taken off the table. He said they would then re-run the 12 numbers and bring that back to the Board. 13 Chair Bedford asked Cy Stober to provide information on what the risks are for building in 14 a flood plan. She said Link is located in a flood plain. 15 Cy Stober said building in a flood plain is not necessarily a curse. He said that if it is a 16 non-residential building then everything needs to be two feet above the 100-year flood mark. He 17 said that the lower level could be used for storage, but an architect could design around that. He 18 said it would need to be insured for flood insurance, but it is possible, and the risk is removing the 19 building, there is nothing that can go back in that space. 20 Chair Bedford said that $4 million for a storage area seems very high. She wondered 21 what other alternatives are. 22 Jay Smith said that the advantage is that it is a space that they own. He said part of the 23 cost is keeping the area climate controlled. 24 Bonnie Hammersley said most of the county's storage needs are paper records and some 25 of which must be kept forever. She said that they need better management of these records, and 26 they should be centralized. 27 Commissioner Portie-Ascott asked how many parking spaces will be where the old jail site 28 is. 29 Jay Smith said they suggested a two-level parking garage, and that it would be designed 30 to blend in with the existing architecture of Hillsborough. He said this would be a phased approach. 31 He referred to slide #6 and showed the Board where the flood plain exists on the Link Building. 32 Bonnie Hammersley said that the water issues at Link were unrelated to the flood plain. 33 Jay Smith showed pictures on the motor pool concept. He explained how different county 34 buildings could fit into that property. MOTOR POOL Iwo �0 ii ��� 5 � �_..�• ,r*r r* i .• w ON �* l►•.-* F. _� • •' `moi+. •spoo 00 5 ;♦ �� =,w • , a% . 25 - `, 2 3 Jay Smith showed pictures on the Justice Center concept: r 224 i ti Y + ioo r r 4 Ilk 5 26 JUSTICE CAMPUS CONCEPT OL If l 1111 I 11 i G 1111 10 1jok _AL x• 2 Vice-Chair McKee said that creating a parking area would require working with the Town 3 of Hillsborough. He asked what feedback the county has received from the town. 4 Jay Smith said the town actually brought up the parking needs and were pleased. 5 Vice-Chair McKee said they were tied up in court with them over the previous parking deck 6 and that is his concern. 7 Commissioner Hamilton asked how removing the fagade at Link would work. 8 Jay Smith said it would be a partial removing of some walls and the roof. He said the 9 bones of the building would remain. 10 Commissioner Hamilton asked if at that point they might see other problems with the 11 structure. 12 Jay Smith said yes, it is possible. He said the report on the building was well done and 13 offered ways the water intrusion problem could be corrected. 14 Commissioner Fowler asked what would move into the Whitted building if Health left. 15 Travis Myren said potentially the Board of Elections or the County Attorney's office. 16 17 3. Presentation on Other Post-Employment Benefits (OPEB) 18 The Board received a presentation from the County's actuary firm, Cavanaugh Macdonald 19 Consulting, LLC, including a review of the County's Net OPEB Liability and key actuarial 20 assumptions. 21 22 BACKGROUND: Governmental Accounting Standards Board (GASB) Statements No. 74 and 23 75 respectively issued in 2016 and 2017 were intended to enhance the reporting of OPEB liability 24 data in state and local governments' financial statements. Other Post-Employment Benefits for 25 the County include retirees' healthcare benefits consisting of medical, prescription and Health 26 Savings Account. 27 28 GASB 74 and 75 measures the Net OPEB Liability (NOL) as the principal measure of a 29 government's OPEB liability as indicated below: 30 31 32 27 Fiscal 2023 2022 2021 2020 2019 2018 2017 Year Discou 3.65% 3.54% 2.16% 2.21% 3.50% 3.89% 3.57% nt Rate Net $120,541, $132,374, $161,449, $137,190, $106,718, $95,924, $96,503,8 OPEB 187 775 960 344 695 108 66 Liabilit y 1 2 The discount rate is benchmarked to the 20-year municipal bond index rate. As indicated above 3 the discount rate has an inverse relationship with the Net OPEB Liability. 4 5 Gary Donaldson, Chief Financial Officer, introduced the item and reviewed the 6 background material in the agenda abstract. He said the horizon for OPEB liability is 89 years. 7 He said Orange County has an irrevocable trust with the State Treasurer's office, with a balance 8 of $383,000. He said it was seeded in 2017 with $250,000. He said about 10% of Cavanaugh 9 MacDonald Consulting's clients have created an irrevocable trust with the State Treasurer's office. 10 He said the apprehension is because it is irrevocable. He said Orange County has been very 11 cautious in moving funds. He said in 2012, the Board committed $7.5 million in fund balance in 12 the General Fund, and now that figure is $8 million. 13 Commissioner Fowler said she thought that two years ago the county moved $250,000 to 14 fund OPEB. 15 Gary Donaldson said that those funds were considered committed fund balance, but they 16 were not put into the irrevocable trust. 17 Gary Donaldson described the discount rate as the county's return on its investment. He 18 said if there is a high interest rate there is a higher yield investment income applied to the liability, 19 which is an inverse rate relationship. He said that the county follows the 20-year municipal bond 20 index at a AA rating for the discount rate. 21 Commissioner Richards asked if funds in a committed fund balance are susceptible to be 22 used for other purposes. 23 Gary Donaldson said that no, the Board would have to take action to repurpose those 24 funds. 25 Commissioner Richards asked if the operative word was "committed." 26 Gary Donaldson said for committed funds, only the governing body can change that. He 27 said under GASB 74 and 75, the county gets no credit in the report for the $8 million in committed 28 fund balance. 29 28 1 Youveak Yeng of Cavanaugh Macdonald Consulting made the following presentation. 2 3 Slide #1 - Cavanaugh Macdonald -_ CONSUOING. LLC - T4 W-.d A. - Orange County — - - - Other P+osternployment Benefits Plan _. r; Valuation Results as of June 30,2022 [,ARSB 74175 Results as of June 30,2023 Measurement Date November 9,2023 4 www.CayMacConsulting,«tn 5 6 Slide #2 What is an OPEB Plan? r OPEB stands for Other Enstemployment Benefits OPEB refers to benefits,other than pensions,that are:paid in the period after employment.OPEB includes: i� Postemployment healthcare benefits such as medical,dental,vision, hearing,etc.,whether provided through a pension plan or separately;and Other benefits such as death benefits,life insurance,disability,long- term cage,etc.,when provided separately from a pension plan. 3% Orange County's OPEB benefits include medical,prescription drug,and a Health Savings Account contribution. 8 9 29 1 Slide #3 What Is GASB 74 and 75? V11, Governmental Accounting Standards Board Statement No. 74 (GASB 74) Financial reporting for OPEB plam (a.k a.the Irrevocable Trust). i� We need 6130 Trust information and employer amounts paid outside the Trust annually. i�- Some:plans may need a blended discount rate developed. We call this the Single Equivalent Interest Fate or SEIR. 30- Effective starting with fiscal years after June 15,2416. GASB 75:Accounting and financial reporting for who have OPEB plans. 3. Effective starting with fiscal years after June 15,2417. > Change County receives a combined report meaning the GASB 74 and GASB 75 information uses the same measurement date. 2 3 4 Slide #4 How Is the Liability Calculated? i Liability calculations are based on the following! • Provisions of the plan • Demographics of active and retired employees • Benefit costs • Demographic and economic assumptions 5 6 7 30 Slide #5 Basic Retirement Funding Formula 0 + 0 = 0 + 0 C —_ Contributions I Investment Income Earned on ContributionsC+11 B+�E B = Benefits Paid E = Expenses (Admin Fees) -Money In Money Out' 2 3 4 Slide #6 Plan Provisions Permanent employees hired on or"re 6/30/2012 who retire from Orange County and meet one of the following conditions: A minimum of 10 years of service with Orange County ■ Age 65 with a minimum of years of service with Orange County Disabled rctircrncrit with a minimum of years of service with Orange County Permanent employees hired after 6/30/2012 who retire from Orange County and meet one of the following conditions: ■ A minimum of 20 years of service with Orange County ■ Age 65 with a min-IT-num of 10 years of service with Orange County Disabled retirement with a minimum of 10 years ofservice with Oram, County 5 ',(,Wt 6 Vice-Chair McKee said that the changes in 2012 slowed the rate of acceleration in the 7 liability. 8 9 31 Slide #7 Active and Retired Membership (C Soo 6M 400 200 -- ILA IF1 201S 2020 1 2022 945 LM57 978 Retirees '396 431 471 9.146annuat increase for retired members since 2018;9.346 for 2022, 2 3 4 Slide #8 Benefit Costs If hired on or before 6/30/2012: • The County will contribute 1004 towards the cost of medical coverage for retirees with 10 or more years ofservice at retirement. • The County will contribute 50%towards the cost of medical coverage for retirees age 65 and with 5-9 years of service at retirement. If hired after 61301201').- • The County will contribute 1004 towards the cost of medical coverage for retirees with 20 or more years of service at retirement. • The County will contribute 503 towards the cost of medical coverage for retirees age 65 and with 10.19 years of service at retirement. )> Contribution to a health saving account for retirees tin the high 5 deductible health plan. 6 7 32 1 Slide #9 Actuarial Assumptions v Health.Care Single Turnover ctircmcnt Moeraliry Equivalent C4Casts Interest Ratc Will an employceVC'hcn v iJl the How long%will Haw much will what rate will work long employee retire monthly benefits health care henefic payments enough Eaves[ and start be paid: expensesbe? be discounted at and qualify for collecting to produce the monthlybcncfits2 bcncFiW habilityT 2 _ 3 Youveak Yeng said that the assumptions are based on statewide data. 4 Chair Bedford asked why the interest rate goes down. 5 Youveak Yeng said that costs do end up going up, and they estimate an average of 7% a 6 year. He said if they expect 7% growth each year, it will eventually become all of the GDP, so 7 they grade it down over time. 8 9 Slide #10 GASB 74/75 Sensitivities Healthcare Trend 14 Docreaw Current 14 Increa,& Net OPEB Liability 5102,072,143 $130x41.187 $144,161,47 Discount 1.OA Decrease Current 14 lnq�rease Net OPEB Liability 5141,247,673 1 $120.541,187 $104,1021.651 a 10 Ot 33 1 Slide #11 GASBComments hetu¢real CsmcePts Total OPEB Liability Juste 30-2012 $132,737,808 Service Caz 4,123,410 Interesr Cost 4,636,99a Benefit PRYmentS (3,529,472.) ServiceCostis one ye*6 VMnh A.cr„wlvz.F:rsrrirnrr[7cFrrr 11 L3�rtflrswcrinFlrnv� eflubility for activs:sacrming age and ten ice rnw srds Lxstsfit Demographic Changes (5,596,403) eligihliry Health Care Omts (10,534,D54) Actual vs.Expected Benefit PaVtnenu (510,512) :uunirytion de_Ferredausfkmzdnjkm [merestGastr unc year's urrrh a[inrereat an rhe Health Care TrendClunge 1,635,621 beginning ofyear liability less Single Equnalent Interest Rate Change (1,046,466) inteemon brnefirpayroents rnadr en bas�onthEnglyTotaI OPEB Liability June 30,.2023 5120,922,922 s-de nt is Assumption Cbanges Pre-Med icare trend rates changed to 7%i n 2022 decreasing to an ultimate rare of 4.3%by 2032 Medicare trend rates changed t+a 5,12546 in?4_'?decreasing to an uttimatc rate of 4.546 by 2O2S i Single Equivalent Interest Rate increased from 3.5446 to 3.65% Gains/Losses X Gain due to reduction in active employee counts,offset by increase in retiree counts Y Gain duc to very small increase in Medicare rates relative to expected increases 3 4 Slide #12 GAS-B 74/75 — Collective Results Valuation Daic(VD): Itruc 30,2022 Junc 30,2020 Prior Measurement Date: lune 30,2022 June 30,2021 Measurement Date(MD): June i0,2023 June 30,,22022 Reporting Date(RD): June 30,2023 June 30,2022 Single Equivalent Interest Rate(SEIR): Single Equivalent Interest Rate at Prior Measurement Datc 3.54% 2,164b Single Equivalent Interest Rate at Measueetnent Date 3.65% 3.544tR Net OPEB Liability: Total OPER Liability (TOL) S 120,922.$22 Fiduciary Net Position of IrrevocableTrusr(I-NI' 18122 363,0#3 Net OPER L ability(NOL=TOL—FNP) S 120,541,187 $132,374,77.5 FNP as a percentage of TOL 0.32% 0.2744 Collective OPER Expensef(Income): $7,281,287 510,551,676 Deferred Ourflow of Resources: $24,420,296 $33,2,63,669 Deferred Inflow of Resources; $47,254,407 535,.512,377 5 12 34 1 Slide #13 GASB 74/75 - Collective Results Sers-ice Coat 54,123,41O Interest Coat 4,636,9951 Current-peri.d bcncFit changes 0 Expensed portion of current-period difference between expes.ted and acsuat experience (2,979,022) Expend portion ofcurrent•period difference between changes of assumptions (71,080) Active member tion tributions 0 Projected earnings on plan investments (25,412) Expensed portion of current-period differences between actual and projected earnings 1,342 Admi niatrative Coats 0 Other 4 Rccagnition of beginning Deferred Outflows 8,970067 Recognition of beginning Deferred Inflows (7,376,508) O PED ExpenwJO ncomet 57,291,.267 2 3 4 Slide #14 (Gain)/Loss Analysis fromto 2023 Di—t Rate 3,3544 3.34k 2.1444 2.2144 3.50%9 3.8944 3.37% Tm.1OPER L"91,y90L3 3129.4.2,422 $132.737,908 15361874,726 51,17,4M.5401 $107,034,636 $96,297,986 546,763,794 FFitluciary NKt Nitian dTNP1 301.735 1 363,833 I 429.764 3M,3!?611 263.778 234,919 N"OPEELL61llq•ENOL=TUL-FNP) 5129,541,197 $132.37-1,775 1 $161,444,960 I 5137,149.344 SINUM6951 $45.424,198 $46.503.866 Pss,m,pti— fS410,645: f$34J22,4291 f15.075.9571 $26,272,774 1 34,841,423 1 45.125,557; (,39,448,994: Actusl-Up-d&pGf[- :$16,534,969: ;3709,451)1 323,633,941 1 (5804,5631` {57437061 $574,$20 $0 Plan 1—tr..t, $,6,714 1 $96,817 1 ($304,164) 57,792 I 32,9741 1534.864' $4 > Primary drivers of the Assumption (gainVloss are discount rate changes and demographic assumption changes. Demographic assumptions were based on the 101/2010 through 12/31/2014 LC;E16 hoard experience study prior to 6/30/2021 and the 10102015 through 1213112019 LEERS experience study starting with the 613012021 report. ➢ Primary drivers of the Actual vs. Expected Experience (gain)fios.s are demographic changes,premium changcs, and b-ncfit payment differences. > flan Investments are relatively stable except for large gain in 2021 and large loss in 2022. 5 - 35 1 Slide #15 Single Equivalent Interest Rate (GN Single Equivalent Interest Rate (SEIR) solvency test for 2023 fiscal year end equals the 20-year Municipal Bond index Rate.. • The irrevocable trust is expected to be depleted in its initial year. • Contributions to the irrevocable trust were 5250,000 in 2017 and S0 1=or 2018-2023. Irrevocable trust will grow nominally without contributions relative to the.liability. Around 38 employers have assets and only around 15 employers in North Carolina have SEIR=LongTcrm Rate of Return (LTRoR.) based On our valuation work with around 375 employers. 2 3 Chair Bedford asked what the expected increases in the yearly payments are. 4 Youveak Yeng said he would get that information to the Board. 5 Commissioner Richards asked how Orange County compares to other counties. 6 Youveak Yeng said that Orange County is in the minority to even have assets. 7 Commissioner Richards said in 2020 there was a big change. She asked if that was 8 related to the U.S. Census. 9 Youveak Yeng said that there was a 2020 experience study that was based off of state 10 data. He referred to slide #14. 11 Commissioner Richards said 2021 is where they would see an increase. 12 Youveak Yeng said the driver is not the discount rate, but the new assumptions that went 13 into it. 14 Commissioner Richards said that is where he talked about looking at it from a broader 15 base, as opposed to Orange County's little piece. 16 Youveak Yeng said yes. 17 Commissioner Richards asked if the state does it every 5 years and if that is considered 18 automatically for the county's OPEB study. 19 Youveak Yeng said yes, it is automatically considered. He said they may look at it and 20 consider other studies if they see oddities. 21 Commissioner Richards asked if the irrevocable trust was a state level trust. 22 Gary Donaldson said it is with the State Treasurer's office. 23 Commissioner Richards clarified that investments are made by the state with the 24 irrevocable trust, and the county cannot take it out or have any say-so over investments. 25 Youveak Yeng said yes. 26 Chair Bedford asked if county irrevocable funds could be used to help other counties who 27 have not set aside money for OPEB. 28 Gary Donaldson said that the trust funds can only be used by the county. 29 Youveak Yeng went back to the discount rate. He said that Orange County is in the 30 minority for having a fund, but it will not cover much. He said that they end up using the municipal 36 1 bond rate, which fluctuates with the economy. He said that right now Orange County is in a good 2 place, but it could drop in the future. 3 Commissioner Fowler asked what impact the rate has on the county, such as interest rates 4 for debt financing. She also asked what the requirements are for funding OPEB. She asked if it 5 was just a policy. 6 Travis Myren said it has no impact on any other rates. 7 Youveak Yeng said the county could adopt a formal OPEB funding policy where there is 8 a funding strategy for a number of years and then draw down on it eventually. 9 Chair Bedford said that there is a county resolution to contribute the projected pay as you 10 go financing requirements with an additional amount to be determined annually by the Board. 11 Commissioner Greene said the Board has an opportunity to discuss it each year as part 12 of the budget process. 13 Commissioner Hamilton said the numbers are a projection, which are subject to change. 14 She said it makes sense to have some committed fund balance for times when the OPEB 15 payments are higher. She said she thinks the county policy is appropriate, but the county should 16 continue to pay attention. She said that having the funds in committed fund balance is being 17 fiscally responsible. 18 Vice-Chair McKee said he wanted to see cost projections. He said that he brings it up 19 each year because he does not want the county to be in a difficult financial position. He said the 20 county made promises to employees and he wants to keep those promises. 21 Bonnie Hammersley said the liability in 2014 was $160 million. She said she thinks the 22 decrease is due to the interest rate. She said they have not seen a big increase in the pay as you 23 go amount each year due to the benefit changes in 2012. She said the pay as you go amount in 24 the budget each year has been around $3 million. She said because of the strength of the 25 economy in our area, the risk of needing to use the funds in the irrevocable trust is slim. 26 Chair Bedford asked if there are any changes expected due to the pandemic. 27 Youveak Yeng said that the pandemic was a short event, and their studies are long range, 28 so there likely was not a significant impact. 29 Commissioner Hamilton said so much of the study is based on assumptions with the state. 30 She said that it is important for the county to pay attention to the county's data and costs. 31 Chair Bedford said that having this information makes her less likely to take funds intended 32 for OPEB to pay for other programs or issues. 33 Vice-Chair McKee said that it is always his fear that the amount will be used to fund other 34 priorities. 35 Commissioner Hamilton said hopefully no Board would take aways those funds since 36 those funds are related to benefit promises that attract employees. 37 Vice-Chair McKee said the 2012 benefit changes meant that employees stayed longer at 38 the county in order to receive post-retirement benefits. He said that future circumstances might 39 change the response of the county to this liability. He said his concern is that the county is able 40 to meet their promise. 41 42 4. Chapel Hill Orange County Visitors Bureau Advisory Board —Appointments Discussion 43 The Board considered appointments to the Chapel Hill Orange County Visitors Bureau Advisory 44 Board. 45 46 BACKGROUND: The Chapel Hill Orange County Visitors Bureau Advisory Board is charged with 47 developing and coordinating visitor services in Orange County. It also implements marketing 48 programs that will enhance the economic activity and quality of life in the community. 49 50 The Board of County Commissioners appoints all 17 members, with representation from specific 51 entities and fields. 37 1 2 The following individuals are recommended for Board consideration: 3 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Sharon Hill Economic Second Full Term 12/31/2026 Development Advisory Board Member Dr. Grace Orange First Full Term 12/31/2026 Holtkamp County/Hillsborough (reappointment) Chamber of Commerce Meredith Sab e At-Large Partial Term 12/31/2024 Shailan (Sam) Orange County Partial Term 12/31/2024 Vad ama Lodging Association Rebecca Chapel Hill Downtown First Full Term 06/30/2026 Mormino Partnership Staff 4 5 If the individuals listed above are appointed, the following vacancy remains: 6 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Orange County 12/31/2023 Vacant since 02/28/2022 Arts Commission 7 8 Tara May introduced the item. 9 The Board agreed by consensus on the recommended applicants. 10 11 5. Hillsborough Board of Adjustment—Appointment Discussion 12 The Board considered an appointment to the Hillsborough Board of Adjustment. 13 14 BACKGROUND: The Hillsborough Board of Adjustment reviews non-residential building 15 projects, variance requests, and appeals. 16 17 The Board of County Commissioners appoints two (2) regular members and one (1) alternate 18 member who are all residents of the Hillsborough Extraterritorial Jurisdiction (ETJ). 19 20 North Carolina General Statute (NCGS) § 160D-307 indicates that in the event there are "an 21 insufficient number of qualified residents of the extraterritorial area to meet membership 22 requirements, the Board of County Commissioners may appoint as many other residents of the 23 county as necessary to make up the requisite number". NCGS § 160D-307 also states "If a board 24 of county commissioners fails to make these appointments within 90 days after receiving a 25 resolution from the city council requesting that they be made, the city council may make them". 26 The Hillsborough Board of Commissioners has recommended a non-ETJ county resident 27 pursuant to the referenced statute. 28 29 The following individual is presented for Board consideration: 30 38 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Carl (Eddie) Hillsborough ETJ- First Full Term 06/30/2026 Sain Alternate 1 2 If the individual listed above is appointed, no vacancies remain. 3 4 Tara May introduced the item. 5 The Board agreed by consensus on the recommended applicant. 6 7 6. Human Relations Commission —Appointments Discussion 8 The Board considered appointments to the Human Relations Commission. 9 10 BACKGROUND: The Human Relations Commission advises the Board of County 11 Commissioners on solutions to problems in the field of human relationships. It also makes 12 recommendations designed to promote goodwill and harmony among groups in the County 13 irrespective of their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, 14 disability, age, marital status or status with regard to public assistance. 15 16 The Board of County Commissioners appoints all twelve (12) members. 17 18 The following individuals are recommended for Board consideration: 19 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Christopher At-Large Partial Term 06/30/2024 Barnes Rhian Carreker- At-Large First Full Term 06/30/2026 Ford Brooke Capps- Town of Carrboro Partial Term 06/30/2025 Yaroni 20 21 If the individuals listed above are appointed, the following vacancies remain: 22 23 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Town of 06/30/2026 Vacant since 06/30/2023 Hillsborough 24 25 Tara May introduced the item. 26 Commissioner Portie-Ascott asked if it was possible to move Jenn Sykes from the At- 27 Large position to the vacant Town of Hillsborough position, since Jenn Sykes lives within the town 28 limits. She said then the Board could appoint Tonya Jones to the At-Large position. 29 Tara May said that was possible. 30 The Board agreed by consensus on the recommended applicants and to appoint Jenn 31 Sykes to the Town of Hillsborough position and Tonya Jones to the At-Large position. 32 39 1 7. Mebane Board of Adjustment—Appointment Discussion 2 The Board considered an appointment to the Mebane Board of Adjustment. 3 4 BACKGROUND: The Mebane Board of Adjustment hears and decides appeals of decisions by 5 the Mebane Zoning Enforcement Officer and grants special use permits and variances. 6 7 The Board of County Commissioners appoints one (1) member, representing the Mebane 8 Extraterritorial Jurisdiction (ETJ). 9 10 The following individual is presented for Board consideration: 11 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM David Ferraro Mebane ETJ Second Full Term 12/31/2026 12 13 If the individual listed above is appointed, no vacancies remain. 14 15 Tara May introduced the item. 16 The Board agreed by consensus on the recommended applicant. 17 18 8. Orange County Parks and Recreation Council —Appointment Discussion 19 The Board considered an appointment to the Orange County Parks and Recreation Council. 20 21 BACKGROUND: The Orange County Parks and Recreation Council consults with and advises 22 the Department of Environment, Agriculture, Parks and Recreation, and the Board of County 23 Commissioners on matters affecting parks planning, development and operation; recreation 24 facilities, policies and programs; and public trails and open space. 25 26 The Board of County Commissioners appoints all 12 members with representatives from each of 27 the county's townships plus its municipalities, as well as 2 non-voting youth delegates. 28 29 The following individual is recommended for Board consideration: 30 NAME POSITION DESCRIPTION TYPE OF EXPIRATION APPOINTMENT DATE TERM Hannah Darr At-Large Partial Term 03/31/2025 31 32 If the individual listed above is appointed, the following vacancies remain: 33 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Hillsborough 03/31/2025 Vacant since 10/03/2023 Township Little River 03/31/2026 Vacant since 08/18/2023 Township 34 40 1 Tara May introduced the item. 2 The Board agreed by consensus on the recommended applicant. 3 4 Adjournment 5 6 A motion was made by Commissioner Hamilton and seconded by Vice-Chair McKee to 7 adjourn the meeting at 9:38 p.m. 8 9 VOTE: UNANIMOUS 10 11 12 Jamezetta Bedford, Chair 13 14 15 Laura Jensen 16 Clerk to the Board 17 18 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 WORK SESSION —STRATEGIC PLAN 5 November 10, 2023 6 2:00 p.m. 7 8 The Orange County Board of Commissioners met for a Work Session on the Strategic Plan on 9 Friday, November 10, 2023 at 2:00 p.m. at the Bonnie B. Davis Environment and Agricultural 10 Center in Hillsborough, NC. 11 12 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford and Commissioners Amy 13 Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: Vice-Chair Earl McKee 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 2:02 p.m. All commissioners were present, 21 except Vice-Chair McKee. 22 23 Bonnie Hammersley thanked board members and department directors for coming to the 24 strategic planning session. She introduced Robert Reynolds, the county's new Chief Information 25 Officer. Robert Reynolds addressed the Board, spoke on his experience in local government, and 26 thanked them for the opportunity to serve Orange County. 27 Charline Kirongozi from BerryDunn, the strategic plan consultant group, introduced 28 herself. 29 Charline Kirongozi made the following presentation: 30 31 Slide #1IM �3 c e Imo* ,7. Orange County Strategic Plan Board of Commissioners Work Session November 10.2023 b BerryDunn ORANGE COUNTY NIM I H f ARM INA 32 33 2 1 Slide #2 Strategic Planning Process Strategic Plan Implementation Performance Project Initiation Stakeholder Development and Recommendations Monitoring and and Planning Engagement Approvai and Budget Continuing Engagement 2 3 Charline Kirongozi described the work that will take place at each of the steps in the 4 strategic planning process. 5 6 Slide #3 Environmental Scan Approach Board of Commissioners County Leadership and Staff Community Leaders Community Partners Residents f Committees and Commissions ✓ Interviews with diverse stakeholders ✓ Social Pinpoint Community Engagement Platform ✓ Meeting-in-a-box ✓ Three in-person communityforums ✓ Employee survey and Employee focus groups ✓ Reviewed other County documents 7 ✓ Statistically valid survey 8 9 10 11 3 1 Slide #4 Planning Process: Plan Development Board p The North Star Vision io • Mission Statement U, serves as a unifying focal • Vision Statement point for anorganization's bong-term achievement_It • Core Values/Guiding must be clear enough For Principles stakeholdersto know what they are working towards • Strategic Priorities and how to get there. • Strategic Goals Stakeholders must see their 0 role in this vision and Z believe in the organization's Count Leadership dream,as they will playa ]I p vital role in executing on it. i� • Current and Future State �� • Strategic Objectives • Performance Measures 2 3 4 5 Slide #5 How Does It All Fit Together? Mission Strategic Strategic Strateg ic Strategic Priority 1 Priority 2 Priority 3 Priority 4 /r /r ■r /r gas Nal oil all b 6 Guiding P / 7 8 9 10 11 4 1 Slide #6 Mission Statement, Vision Statement, and Guiding Principles The mission statement describes an organization's purpose or reason for existing. It is the public statement of the contribution it promises to make to Guiding principles are the precepts that help accomplish the community vision. It answers guide an organization throughout its life in the questions: Why do we exist?What do we do? all circumstances,irrespective of changes in its goals, strategies,type of work or the top management. They are expectations A vision statement defines your desired future state for how the city will conduct its business, and provides direction for where Lauderhill is going make decisions,and deliver programs and as a community. It answers the question: Whatwill services to the community. Lauderhill look and feel like 5 years from now?20 years from now? 5")2 AA 3 4 5 Slide #7 Review Mission Statement Board Proposed Mission Statement Staff Proposed Mission Statement Orange County strives to be a leader in Orange County is a visionary leader in providing governmental services that are providing governmental services valued by our required by law and valued by our residents community,including those required by law,in in an equitable, sustainable,and efficient an equitable, sustainable,innovative, and way. efficient way b 6 7 Commissioner Fowler said she likes the staff proposed mission statement. 8 Commissioner Richards said she likes the word resident over community. She said she 9 isn't sure she agrees Orange County is already a visionary leader. 10 Commissioner Portie-Ascott said she likes the staff-proposed mission statement better, 1 1 and while the county may not be all the way there, other jurisdictions view Orange County as a 5 1 visionary leader. She said she does like the word resident but also thinks community can include 2 other segments of the population like the business community. 3 Commissioner Greene said she tends to agree with Commissioner Portie-Ascott and 4 thinks community is a more encompassing term. 5 Commissioner Hamilton said she likes the staff proposed statement better. 6 Charline Kirongozi said she likes the word community. 7 8 Slide #8 Review Vision Statement Proposed Vision Statement#1 Proposed Vision Statement#2 We are a diverse,inclusive,and healthy Orange County is a welcoming and engaged community working togetherto enhance the community committed to nurturing community quality of life for all residents. vibrancy for all residents through all stages of life. Proposed Vision Statement #3 Orange County is a welcoming and engaged community committed to strengthening our community and enhancing the quality of life for our residents. 9 10 After Board discussion, Commissioner Greene and Commissioner Fowler proposed "We 11 are a diverse, inclusive, and healthy county working together to strengthen our community and 12 enhance the quality of life for all residents" for the vision statement. 13 14 Slide #9 Proposed Guiding Principles -T-� Communication and Awareness— Inclusivity and Engagement—Wefoster Dedication and Respect—We We provide information and an environment in which all are welcomed, commit to our roles in public opportunities for engagement in a represented,and empowered to participate service and organizational transparent manner so that all in our in and feel connected to their community. excellence by fostering the skills, community have knowledge, talents,and innovation of our understanding, and a voice. employees,volunteers,and boards needed to carry out this work. b 15 6 1 The Board agreed with the Inclusivity and Engagement guiding principle, but changed 2 Communication and Awareness to: 3 "We provide information and opportunities for engagement in a transparent and accessible 4 manner so that all in our community have knowledge, understanding, and a voice. 5 The Board also changed Dedication and Respect to: 6 "We commit to our roles in public service and organizational excellence by fostering the 7 skills, talents, and innovation of our residents, employees, volunteers, and boards needed to carry 8 out this work." 9 10 Slide #10 Proposed Guiding Principles Stewardship and Partnership and Social Justice—We Climate action and advocacy—We are collaboration—We build respect all people and sustainability—We driven to excellence and meaningful relationships strive to be equitable in all recognize that our foster opportunities to and connections that allow that we do. environment is innovate and make us to create holistic and fundamental to our being proactive,data-supported integrated systems of and are deliberate in decisions that advocate support for all. protecting,preserving,and for our communities' sustaining our natural needs. resources forthe bcontinued good of all. 11 12 After discussion, the Board decided to change Stewardship and Advocacy to: 13 "We are driven to excellence, and we foster opportunities to innovate and make proactive, 14 data-supported decisions that respond to our community's diverse needs." 15 The Board agreed with the rest of the proposed guiding principles. 16 17 Slide #11 Proposed Strategic Priorities Environmental Stewardship(Environmental Protection and Clim ate Action): Promote sustainability and resiliency across all County operations and collaborate with our partners to inform our community,protect and preserve our natural resources,and reduce community wide greenhouse gas emissions. Healthy Com m unity:Increase equitable access to care and social safety net programming to promote the physical,social,and mental well-being of our community through tactics including but not limited to the arts,food security,and recreational opportunities. Housing forAll: Promote equitable and accessible housing and address housing disparities to create a thriving community through policies,partnerships,and collaboration. b 18 7 1 Slide #12 Proposed Strategic Priorities Multimodal Transportation:Collaborate with our regional partners to expand, s_ integrate/connect, and provide accessible public transportation options so that residents can move about the County safely. Public Education/Learning Community: Enhance and maintain quality school operations and infrastructure and cultivate a learning community that values education �aa and continuous development for all. Diverse and Vibrant Economy: Foster an environment that attracts sustainable and diverse businesses and visitors,employment opportunities,and diversifies our tax base. b 2 3 4 5 Slide #13 Strategic Priorities Environmental Stewardship (Environmental Protection and Climate Action): Promote sustainability and resiliency across all County operations and collaborate with our partners to inform our community, protect and preserve our natural resources, and reduce community wide greenhouse gas emissions. b 6 7 After discussion, the Board decided to change Environmental Stewardship to: 8 "Promote sustainability and resiliency across the county and collaborate with our partners 9 to activate our community, protect and preserve our natural resources, and reduce greenhouse 10 gas emissions." 11 8 1 Slide #14 Objectives 1. Identify the priorities and resources necessary to implement the Climate Action Plan. 2. Invest in our infrastructure to reduce the environmental impact of the County fleet and improve safety. Improve educational opportunities for County staff and community members on climate action and available resources to advance climate action projects. a Incentivize and promote sustainable agriculture and local food systems development through supportive policy,funding,farmland protection and educational outreach. Review land use policies to promote and connect Town, County,and private trails and open spaces. L Reduce nutrient loading in water supply watersheds. 7. Conserve and protect high priority open space,including Natural Heritage sites,nature preserves, watershed riparian buffers,and primelthreatened farmland. a. Include environmental stewardship objectives in the Comprehensive Land Use Plan. b 2 3 Commissioner Richards said #6 feels very specific. 4 Chair Bedford asked if the 10 "to-do's"from the Climate Action Plan should be listed here. 5 Travis Myren said Objective 1 is essentially stating to do those 10 things from the Climate 6 Action Plan. He also said Objective 6 can be broader and a performance measure can specify 7 reducing nutrients. 8 The Board agreed to change Objective 6 to "Protect water supply watersheds". 9 10 Slide #15 Strategic Priorities Healthy Community: Increase equitable access to care and social safety net programming to promote the physical, social, and mental well- being of our community through tactics including but not limited to the arts, food security, and recreational opportunities. 11 9 1 After discussion, the Board changed Healthy Community to: 2 "Increase equitable access to care and social safety net programming to promote the 3 physical, social, and mental well-being of our community." 4 5 Slide #16 Objectives 1. Improve harm reduction,prevention, and supportservices for behavioral health. 2. Expand access to quality,affordable healthcare services. (e.g.,Medicaid expansion,crisis response, art spaces,healthy living campaign,green and recreational spaces). a Provide social safety net programming and the resources needed for our most vulnerable community members to become self-reliant. 4 Reduce impacts and barriers forjustice-involved children and adults through deflection,diversion,therapeutic interventions,and re-entry support. e Invest, support,train,and retain our community safety, health,and emergency seNces employees. G Provide sustainable,equitable,high-quality community safety and emergency services to meet the community's evolving needs. Invest in services and programs that improve the health and quality of life of the community(e.g., recreation and publicopen spaces, arts, etc.) b 6 7 After discussion, the Board changed Objective 1 to: 8 "Improve harm reduction, prevention, and support services including housing for adults 9 and children experiencing behavioral health issues and intellectual or developmental disabilities." 10 (Charline will work on the final wording.) 11 The Board changed Objective 2 to: 12 "Expand access to quality, affordable healthcare services (e.g. Medicaid expansion, crisis 13 response, healthy living campaign). 14 The Board changed Objective 3 to: 15 "Provide social safety net programming and the resources needed for our most vulnerable 16 community members (e.g. veterans, unhoused people, foster children, older adults, etc." 17 The Board changed Objective 4 to: 18 "Reduce impacts and barriers for justice-involved children and adults through deflection, 19 diversion, therapeutic interventions, and re-entry support including housing." 20 The Board changed Objective 5 to: 21 "Invest in, support, train, and retain our community safety, health, and emergency services 22 employees and direct care workforce." 23 24 The Board took a break starting at 3:08 p.m. 25 26 The Board ended the break at 3:15 p.m. 27 28 29 10 1 Slide #17 Strategic Priorities Housing for All: Promote equitable and accessible housing and address housing disparities to create a thriving community through policies, partnerships, and collaboration. b 400 2 3 After discussion, the Board changed Housing for All to: 4 "Promote equitable and accessible housing and address housing disparities through 5 policies, partnership, and collaboration to create a thriving community." 6 7 Slide #18 Objectives ,. Increase low-barrier housing stock across the County, including high-density housing. 2. Establish permanent funding sources to address new and existing housing needs,including eviction diversion. s Conduct a multi-agency comprehensive analysis of the state of housing in the County. a Prioritize and select County-owned land and/or facilities as part of an overall plan of facilities to create crisis,bridge, low barrier,affordable,and permanent housing. 5. Review County ordinances,policies,agreements,and the regulatory processesto increase opportunities and reduce barriers to construct housing. 6. Partner with public agencies to increase opportunities for public employees to buy and rent homes where they work. 7. Develop resources forresidents to age in place—i.e., universal design s. Preserve existing housing stock from disrepair and avoid displacement. s. Increase access to emergency shelter beds,including supportive housing, by addressing need and any policy barriers. to Increase representation of people with lived experience on housing related matters. b 8 9 11 1 After discussion, the Board changed the Objectives to: 2 1. Allocate permanent funding sources to address new and existing housing needs. 3 2. Increase access to emergency shelter beds and other low-barrier housing including eviction 4 diversion addressing need any policy barriers. (Charline will work on final wording.) 5 3. Invest in permanent supportive housing. 6 4. Prioritize and select county-owned land and/or facilities as part of an overall plan of facilities 7 to create crisis, bridge, low barrier, affordable, and permanent housing. 8 5. Review County ordinances, policies, agreements, and the regulatory processes to increase 9 opportunities and reduce barriers to construct housing. 10 6. Partner with public agencies to increase opportunities for public employees to buy and rent 11 homes where they work. 12 7. Expand resources and invest in housing designed for our aging and disabled residents. 13 8. Preserve existing housing stock from disrepair and avoid displacement. 14 9. Increase representation of people with lived experience on housing related matters. 15 16 Slide #19 Strategic Priorities Multi-Modal Transportation:Collaborate with our regional partners to expand, integrate/connect, and provide accessible public transportation options so that residents can move about the County safely. • 17 AA 18 After discussion, the Board changed the description of Multi-Modal Transportation to: 19 "Collaborate with our regional partners to expand, integrate/connect, and provide safe 20 and accessible transportation options." 21 22 12 1 Slide #20 Objectives 1. Proactively engagethe publicthrough educational opportunitieson all modes of transportation including transit,bike and pedestrian,vehicle,and all other modes. 2 Support road projects that address congestion and reduce commute time using the County's Complete Streets policy. a Expand transportation options to live,work,and play in Orange County using multi-modal transportation to better connect our community. a Invest in implementingthe County's Safe Routes to Schools plan. a Update transportation related plansto provide more multi-modal options in rural Orange County. b 2 3 After discussion, the Board changed the Objectives to: 4 1. Identify priorities and resources necessary to implement the Orange County Transit Plan. 5 2. Increase community awareness of all modes of transportation including transit, bike and 6 pedestrian, vehicles, and all other modes. 7 3. Support road projects that address congestion and reduce commute time using the County's 8 Complete Streets policy. 9 4. Coordinate transit investments with municipal and county land use planning in order to 10 reduce vehicle miles travelled and to provide more equitable access to shopping, 11 employment, medical centers, college campuses, etc. 12 5. Invest in implementing the County's Safe Routes to Schools plan. 13 6. Update transportation related plans to provide more multi-modal options in rural Orange 14 County. 15 16 Commissioner Portie-Ascott left at 3:55 p.m. 17 18 Slide #21 Strategic Priorities Public Education/Learning Community: Enhance and maintain quality school operations and infrastructure and cultivate a learning V/_ community that values education and continuous development for all. O O 0 0 en b 19 13 1 After discussion, the Board changed the description of Public Education/Learning 2 Community to: 3 "Enhance and maintain quality school operations and infrastructure and cultivate lifelong 4 learning." 5 6 Slide #22 Objectives F� Eooa 1. Foster collaborative relationships with formal and informal educational organizations and agencies top rovide opportunities for community members to meet, connect,and learn together. 2. Improve school readiness and educational outcomes by providing access,training,tools,technology,and other resources needed to thrive. a. Improve learning environments by investing in facilities over a 10-year period that addresses repair, renovation, and educational adequacy needs. b 7 8 After discussion, the Board changed the Objectives to: 9 1. Foster collaborative relationships with formal and informal educational organizations and 10 agencies to provide opportunities for community members to meet, connect, and learn 11 together. 12 2. Improve school readiness and educational outcomes by providing access, training, tools, 13 technology, and other resources needed to thrive. Provide support for workforce 14 development by providing access, 15 3. Provide support for workforce development by providing access, training, tools, technology, 16 and other resources. (Charline will work on wording) 17 4. Improve learning environments by investing in facilities over a 10-year period that addresses 18 repair, renovation, and educational adequacy needs. 19 5. Invest in and implement a plan that supports schools operational and facility funding needs. 20 6. Implement the recommendations of the Schools Safety Task Force. 21 7. Invest in and expand equitable behavioral health services for children and adolescents. 22 8. Invest in and expand equitable behavioral health services for teachers and staff. 23 24 25 14 1 Slide #23 Strategic Priorities Diverse and Vibrant Economy: Foster an environment that attracts sustainable and diverse businesses and visitors, employment opportunities, and diversifies our tax base. oil b 400 2 3 After discussion, the Board tasked Charline Kirongozi with working on wording for the 4 description of this Strategic Priority. 5 6 Slide #24 Objectives 1. Provide family-oriented and inclusive programming or other and cultural events for residents and visitors. 2. Review and revise County policies and regulationsthat might hinder businesses from investing in Orange County. s streamline and digitize business processes to facilitate efficient interactions between employers and County departments. 4. Provide resources to small,creative, and food system businesses that add character and quality of life to our community to attract employers,employees,and visitors. e. Increase public education and awareness of resources and assistance available to taxpayers and residents. 6. Enhance the recruitment process to broaden application pools for County positions so the workforce becomes more diverse. 7 Provide workforce and business development resources to enhance the skills of our workforce. a. Increase the diversity of residents who live and work in Orange County. b 8 After discussion, the Board changed the Objectives to: 9 1. Provide family-oriented and inclusive programming or other cultural events for residents and 10 visitors. 15 1 2. Review and revise County policies and regulations to support business investment in 2 Orange County. 3 3. Streamline and digitize business processes to facilitate efficient interactions between 4 employers and County departments. 5 4. Provide resources to small, creative, and agro-businesses that add character and quality of 6 life to our community to attract employers, employees, and visitors. 7 5. Increase access to and awareness of resources and assistance available to businesses and 8 residents. 9 6. Enhance the recruitment process to broaden applicant pools for County positions so the 10 workforce becomes more diverse. 11 7. Provide workforce and business development resources to enhance the skills of our 12 workforce. 13 Commissioner Hamilton said she would like time to think more about how to make the 14 equity framework come across in these objectives. 15 Charline Kirongozi reminded the Board of their Guiding Principles and the purpose of 16 them to the broader plan. She also recommended looking at all aspects of the plan through an 17 equity lens. 18 19 Slide #25 Discussion What is yourfeedback on the Strategic Plan? Mission Statement + Vision Statement Guiding Principles Strategic Priorities Objectives b 20 21 22 16 1 Slide #26 Next Steps 11111116 0 Solicit public feedback on draft plan 0 Final adoption in January 2024. In alignment with the County's budgeting process, BerryDunn will develop tools to assist with performance monitoring, reporting, and implementation. 2 b &- 3 Commissioner Greene said the MAP should be mentioned in the strategic plan. 4 Commissioner Richards asked what the plan is for getting public feedback. 5 Charline Kirongozi navigated to the following webpage and shared some data on public 6 engagement so far: https://berrydunn.mysocialpinpoint.com/orangecounty 7 Travis Myren clarified that public engagement to date was done to inform what to put in 8 the plan, but the public has not yet had a chance to comment on what the draft plan is. 9 Commissioner Fowler asked for copies of the survey to be placed at frequented locations 10 across the county. 11 Charline Kirongozi said she will have the draft turned around to the Board quickly. 12 Travis Myren said the Board can look at a final draft at the January retreat and final 13 adoption of the Strategic Plan can happen in February if the Board wants more time for public 14 engagement. 15 16 17 Adjournment 18 The Board adjourned the meeting at 4:53 p.m. 19 20 VOTE: UNANIMOUS 21 22 Jamezetta Bedford, Chair 23 24 25 Recorded by Tara May, Deputy Clerk to the Board 26 27 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 November 14, 2023 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, 9 November 14, 2023, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair McKee and 12 Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 21 22 1. Additions or Changes to the Agenda 23 24 Chair Bedford dispensed with reading the public charge. 25 26 2. Public Comments (Limited to One Hour) 27 a. Matters not on the Printed Agenda 28 Joshua Setzer thanked the commissioners who have visited the site on Orange Grove 29 Road where there is a proposal to build a new solid waste and recycling center. He said that 30 the remaining unanswered question for the community is where the process goes from here. He 31 said he has heard that other sites are being considered, but there was no official communication 32 about that. He said he has heard contracts are being signed. He asked if it is still moving 33 forward. He said as a community they feel like they are living in limbo. He said that people 34 need to list their homes for sale but are apprehensive due to uncertainty. He said that realtors 35 report that buyers are apprehensive about looking for properties due to the signs on roadsides 36 and hearing the community concerns. He said people ask when there is another meeting 37 coming up. He said they would like more information on whether this is moving forward or not 38 and on the process. He said this is hanging over his community. 39 Scot Shepard thanked the commissioners who have taken the time to visit the 40 neighborhood potentially impacted by the proposed solid waste convenience center. He said he 41 has lived for 20 years within 1,000 feet of the proposed site and would be impacted by it. He 42 said he received a letter about the proposal and attended a meeting at the Legion regarding it. 43 He said they asked several questions that have not all been addressed. He said they all need 44 to be considered. He said the center would increase the traffic on Orange Grove Road, which 45 also includes two curves, and the entrance to the facility would be on a curve. He said that the 46 speed limit in this area is 55 miles per hour and is close to a junction with Highway 54. He said 47 his understanding is that there are not traffic plans for the proposal, which seems like a gap to 48 him. He said that it was his understanding that the site was the only one considered. He said 49 he' heard that there may be other sites under consideration, which would be a good 50 development. He said he has heard that the center would be open 3.5-7 days per week. He 51 said there could potentially be 100,000 visits a year, in a densely populated area. He had 2 1 concerns about potential sources of pollution. He wondered if all of those things had been 2 considered in one picture. He said it does not seem like a good location and hopes that there 3 are more under consideration. He said he would like to know the current status, because there 4 is a concern that this might reach a conclusion soon and they might not be aware of it. 5 Keith Houck said he is a retired research biologist and that he lives in the Collins Creek 6 neighborhood which would be impacted by the proposed solid waste center. He said that he 7 believes the current proposed site is unsuitable for a number of reasons. He said there was a 8 claim that OWASA would benefit from development of the site and that trees would be removed 9 from the site, allowing for increased biosolids application. He said there are already existing 10 biosolids application sites in the vicinity. He said drainage from those fields goes into a stream 11 that runs under Highway 54 into a retention pond. He said the retention pond is bright green all 12 year from the biosolids and that there is already an unhealthy ecosystem. He said that closure 13 of the Ferguson and Bradshaw Quarry sites would remove those sites from University Lake and 14 Cane Creek watersheds. He said that the new site is in the Haw River watershed. He said it 15 would be affected by increased nitrogen burden from additional biosolids spray and potential 16 contaminants from the waste handling facility. He said the Haw River is a treasure in our area 17 but is also notorious for the contaminants in it. He said the Haw River Assembly has done a lot 18 of work over many years to try to restore the Haw. He said the Haw River Assembly describes 19 the issue with the Haw as "death by a thousand cuts." He said there are lots of small sources of 20 pollution in the area, and that the waste facility would be another one of those thousand cuts. 21 He thanked the commissioners for taking the time to visit the site. 22 23 b. Matters on the Printed Agenda 24 (These matters will be considered when the Board addresses that item on the agenda below.) 25 26 3. Announcements, Petitions and Comments by Board Members 27 Bonnie Hammersley introduced Robert Reynolds, the new Chief Information Officer for 28 Orange County. 29 Robert Reynolds greeted the Board and said he was grateful for the opportunity to 30 serve. 31 Commissioner Hamilton said she attended the Direct Care Worker Awards in the 32 previous year and gave remarks. She said she will attend the Capital Needs Work Group the 33 following day to hear proposals for public school renovations. She said she will also attend the 34 executive board meeting for the Central Pines Regional Council. She wished everyone a happy 35 Thanksgiving. 36 Commissioner Portie-Ascott said she attended the NC Congressional District 4 Veterans 37 Briefing, which focused on educating veterans about their benefits. She said it was hosted by 38 US Representative Valerie Foushee's office. She said she was surprised to learn that only 39 about 25% of veterans apply for benefits. She said she attended the Community Home Trust 40 neighborhood tour, along with nine people who were hoping to purchase homes through the 41 program. She said the median home price with Community Home Trust is $114,000, but the 42 median sales price in the community is $550,000. 43 Commissioner Fowler attended the Veterans Day Breakfast at the Passmore Center, 44 representing the Board of Commissioners. She also attended the event at the Veterans 45 Memorial. She expressed her appreciation for all veterans and wished everyone a happy 46 Thanksgiving. 47 Chair Bedford said the Orange County Public Health Department won two awards at the 48 2023 North Carolina Public Health Association annual conference for their work at the Gateway 49 Village Collaborative. She congratulated the Health Department for their work and described 50 the work and goals for the Gateway Village Collaborative. She said she attended one of the 51 veterans programs the previous week. She said she attended the Voluntary Agricultural District 3 1 breakfast that morning. She said the farmers will be active participants in the comprehensive 2 land use planning process. 3 Vice-Chair McKee said that the following evening there will be a broadband meeting at 4 the Cedar Grove Community Center. He encouraged anyone who has questions to attend the 5 meeting, which begins at 6:30 p.m. 6 Commissioner Richards said she spent a day at Carrboro Elementary School for Elected 7 Officials Day. She said it was great to get an up-close view of one of the elementary schools. 8 She commended the Public Health Department for the Gateway Village Collaborative and was 9 happy that they were recognized for their innovative program. She said she participated in the 10 Chamber's Black Business Alliance which is promoting development of and support for more 11 minority businesses. She said she attended the Veterans Day Breakfast and the event at the 12 Veterans Memorial. She wished everyone a happy Thanksgiving. 13 Commissioner Greene wished everyone a happy Thanksgiving. She congratulated the 14 Public Health Department for receiving recognition for the Gateway Village Collaborative. She 15 expressed appreciation for veterans. She said she and Vice-Chair McKee toured the proposed 16 solid waste convenience center site at Orange Grove Road. She said she will attend a Go 17 Triangle meeting the following day. 18 19 4. Proclamations/ Resolutions/ Special Presentations 20 21 a. "The Nature of Orange" Photography Contest 2023 22 The Board recognized the winners and thanked all participants along with judges of"The Nature 23 of Orange" 2023 Photography Contest. 24 25 BACKGROUND: The Orange County Commission for the Environment and Orange County 26 Parks and Recreation Council annually co-sponsor "The Nature of Orange" Photography 27 Contest, recently completed in April 2023. This year, the theme was Farms, Parks and Trails in 28 Orange County. The goal of the contest was to inspire exploration, celebration and appreciation 29 of Orange County's diverse landscapes and outdoor experiences. Photographers help 30 document the beauty and diversity of the natural resources, and people connecting to their 31 environment. 32 A total of 79 photographs were submitted throughout the contest. A panel of judges selected 33 first, second and third place winners from the Youth and Adult divisions. In addition, judges 34 identified one Honorable Mention award per age category. This year's judges were 35 photographers Christian Fiore and Jerry Fraser. 36 37 Winners received a congratulatory certificate and a small monetary prize. Typically, the 38 photographs are displayed throughout Orange County in locations such as at the Orange 39 County Public Library. In addition, winning photographs are shared on the Orange County 40 DEAPR Facebook Page and will be "streaming" around County government on visual monitors 41 in office buildings throughout the County. 42 43 The 2023 contest winners are as follows: 44 45 Youth: 1St Place — Elaina Milano; 2nd Place —Sihwon Moon; 3rd Place — Kylee Harvey; 46 Honorable Mention: Kylee Harvey 47 Adult: 1St Place — Kelly Mieszkalski; 2nd Place — Nathalie Volkheimer; 3rd Place — 48 Diane Cashion; Honorable Mention: Joseph Brennan 49 50 Kalani Allen, Communications Manager for DEAPR, made the following presentation. 4 1 Slide #1 V0 DeW'nrentnf Environment, Agriculture.Parka a Recreation The of V r..g phy C..— ORANGE COUNTY 2 NORTH CAROLINA 3 4 Slide #2 The purpose of the contest is to document the beauty and diversity of our natural resources or show residents and N;. visitors enjoying ourparks and environment. -The theme was Farms,i'ct k::;and Trails in OrangeCounty. rV Number of Entries 79 Total entries(57 Adult submissions -.ter and 22 Youth submissions) Increase of about 38.5% participation from last years'contest 2 Score Criteria -.iif�. •Relevancy •Composition/Arrangement •Focus/Sharpness Lighting and Creativity ORANGE COUNTY NORTH CAROLINA 5 6 7 Slide #3 I... lMnners ORANGE COUNTY 8 NOXI-1-1 CAROLINA 9 5 1 Slide #4 1 st Place Adult WinnerKelly Mieszkalski Graceful Great Blue 1 came across this Great Blue Heron while it was fishing the first pond off the Dairy Pond Trail.After 5 minutes in one spot with no luck,it decided to relocate to another section of the pond and I was lucky enough to capture the brief flight, -Kelly Mieszkalski Brumley North/Gearge and Julia Brumley Family ° Nature Preserve ORANGE COUNTY 2 NORTH CAROLINA 3 4 Slide #5 2nd Place Adult Winner Gold Park isn't only a beautiful space to play and relax in;it provides a space for us all to get together in.Across cultures and - languages.-Dr.Nathalie Volkheimer Gold Park,Hillsborough INC Dr. Nathalie Volkheimer ORANGE COUNTY 5 NORTH CAROLINA 6 7 Slide #6 Diane Cashion g., $_. Strolling through Mason Farm Reserve 3rd Place Adult Winner Mason Farm Biological Reserve,Chapel Hill NC r i r r ORANGE COUNTY 8 v� NORTH CAROLINA A:i:.L t ori. 6 1 Slide #7 Joseph Brennant, Honorable Mention Adult Winner A couple enjoying an intimate summer evening stroll River Walk,Hillsborough NC through a quaint„weather-worn covered bridge. ORANGE COUNTY 2 NORTH CAROLINA 3 4 Slide #8 Youth ORANGE COUNTY 5 NORTI I CAROLINA 6 7 Slide #9 1 st Place Youth Winner Elaina Milano r It had rained a few weeks back and my mother,and I were walking the trails and saw this little green fellow in the grass.I liked the way he blended in. Gold Park,Hillsborough NC r wr 14ft � ORANGE COUNTY NORTH CAROLINA 8 7 1 Slide #10 2nd Place Youth Winner I was walking on the storywalk in the Chapel - Hill library.Then I saw two beautiful flowers in the same place. � p r � Chapel Hill Library Storybook Trail,Chapel Hill NC ORANGE COUNTY 2 NORTH CAROLINA 3 4 Slide #11 � A.young girl lounges on a blanket in front of the y� Ayr Mount house. yr t ` r 1 Kylee Harvey r ounging 3rd Place Youth Winner Ayr Mount,Hillsborough NC ORANGE COUNTY 5 NORTH CAROLINA 6 7 Slide #12 Honorable 'Mention Youth Winner Kylee Harvey — u m A high angle photo of the historical Ayr Mount building. Ayr Mount,Hillsborough NC ORANGE COUNTY NORTH CAROLINA 8 8 1 Slide #13 Photos are used for County documents,reports and plans. Climate Action Plan Annual Comprehensive Financial Report Parks and Recreation Master Plan 2030 _I r Orange County Public Library C Orange County Visitors Bureau Local Orange County Businesses ORANGE COUNTY 2 NORTH CAROLINA 3 4 Slide #14 i. ., i a 11:1 Increase the number of youth submissions i CCollaborate with other Orange County departments to display photos in lobbies,breakrooms and other areas. " C 2023-2024 year Theme Reveal ORANGE COUNTY NORTI I CAROi.INA 5 6 Abby Mattingly, Administrative Support Specialist for DEAPR, said that the theme for the 7 next year will be "Flora and Pollinators." 8 9 Slide #15 THANK YOU v, Judges:Christian Fiore and Jerry Fraser V Sponsors:Orange County Parks and Recreation Council1Orange County DEAPR � Wt participants 4$ae� M ORANGE COUNTY NORTH CAROLINA 10 9 1 The winners in attendance took a picture with the Board of County Commissioners and 2 received congratulations from the commissioners. 3 4 5. Public Hearings 5 None. 6 7 6. Regular Agenda 8 a. Approval of a Professional Services Contract with Gensler to Provide Community 9 Engagement Services for a Greene Tract Master Plan 10 The Board received a historical perspective on engagement activities related to the 11 development of the Greene Tract and discussed and considered approving a new community 12 engagement proposal to inform the site design process. 13 14 BACKGROUND: The Greene Tract is located east of the Rogers Road community within the 15 Town of Chapel Hill's extra-territorial jurisdiction (ETJ). Of the 164-acre parcel, 104 acres is 16 jointly owned by Orange County/Chapel Hill/Carrboro and 60 acres is owned by Orange County 17 (Headwaters Preserve). Over the last 20+ years, the three jurisdictions have invested significant 18 resources to identify and support the goals for the Greene Tract as a resource for the Rogers 19 Road community and the residents of the two towns and Orange County, all of which can be 20 found on the County's dedicated Greene Tract prosect page and dynamic StoryMap, but 21 featuring the following: 22 23 - In 2006, the Town of Chapel Hill initiated and led a Rogers Road Small Area Plan Task 24 Force with the Greene Tract partners, resulting in a final report in March 2009; 25 - In 2012, the Historic Rogers Road Neighborhood Task Force led its own small area 26 planning efforts, resulting in a final report in September 2013; 27 - In July 2015, the Jackson Center co-led the Mapping Our Community's Future Report 28 with the Historic Rogers Road Community, which was completed in May 2016; 29 - In June 2016, Orange County purchased 60 acres for preservation from the Solid Waste 30 Enterprise Fund ("Headwaters Preserve"); 31 - At the 2016 Assembly of Governments (AOG) Meeting, a suggestion was raised to ask 32 the elected officials of the three jurisdictions to participate in discussions on the Greene 33 Tract; 34 - In 2017, staff examined a potential reconfiguration of the jointly-owned tract and the 35 County-owned tract for the purposes of environmental preservation, potential affordable 36 housing development, and a possible school site; 37 - Between 2018 and 2019, the three jurisdictions considered multiple iterations of a joint 38 resolution for the development of the Greene Tract and accompanying Conceptual Plan; 39 - Between 2019 and 2020, the three jurisdictions discussed and approved the Greene 40 Tract Resolution for a Path Forward and Interlocal Agreement, identifying land use 41 acreages for the Greene Tract, initiating staff to seek professional services to conduct an 42 environmental assessment, and initiating the drafting of an Interlocal Agreement 10 1 between the three jurisdictions to provide a decision-making process for the three 2 jurisdictions moving forward; 3 - In April 2020, Orange County contracted with SynTerra to complete the Greene Tract 4 Environmental Assessment, to be delivered in July 2020; 5 - In 2021, the Interlocal Agreement (ILA) between Orange County and the Towns of 6 Carrboro and Chapel Hill Regarding the Current and Future Use of the Jointly Owned 7 Greene Tract was executed by all three parties. Among other commitments, it directed 8 staff from all three jurisdictions to work in good faith to "develop a work plan that 9 includes, among other things, a decision point timeline regarding development" of the 10 Greene Tract; and 11 - In November 2021, the three local governments adopted a resolution approving a 12 conceptual plan, which identified land uses and acreages to be used as schematic for 13 future planning purposes, including the development of a Master Plan. The 45 acres with 14 frontage on Purefoy Drive and Lizzie Lane were identified for "Development" and the 16 15 acres with frontage on Merin Road were identified as "Public School and Recreational 16 Site". 17 18 In January 2023, a staff work group operating at the direction of the ILA identified the need to 19 separate the master planning needs for the Greene Tract into professional design services and 20 community engagement services, allowing trained professionals to focus on the respective 21 deliverables and allowing the planning staffs to coordinate their efforts. This would allow the 22 community engagement efforts to focus on a shared vision and mission for the design 23 professionals to utilize in the delivery of a master plan that recommends development footprints, 24 designs, and intensities for this acreage, as directed by the 2021 Greene Tract ILA. The staff is 25 currently reviewing Statements of Qualifications for the design services, and anticipate an award 26 of contract forthcoming. 27 28 Request For Proposals (RFP) Process of Evaluation 29 In June 2023, Orange County issued a Request for Proposals (RFP) to identify a qualified 30 consultant to provide Community Engagement Services for the Greene Tract Master Plan on 31 behalf of Orange County and the two Towns. 32 33 Four qualified proposals were received and evaluated by the proposal review committee 34 composed of Orange County, Town of Chapel Hill, and Town of Carrboro Planning staff. The 35 committee evaluation was based on the following criteria: 36 Criteria Maximum Point Value 1. Consultant experience as it relates to the scope of services 15 of the RFP and project deliverables 2. Technical approach to the project, proposed tasks, and 20 timeline to complete work 11 3. Project Organization 15 4. Consultant's capability and capacity to perform project 10 5. Community Engagement Strategy 20 6. Total cost of proposed services 20 Total 100 1 2 Based on the proposal evaluation process, the review committee unanimously recommends 3 Gensler for contract award. Gensler is an internationally-recognized land planning and 4 community engagement consulting firm with a Raleigh office dedicated to the North Carolina 5 Piedmont that supports 45 staff. Gensler features the Gensler Research Institute, which 6 explores equitable design solutions to create diverse spaces for clients and communities. 7 Gensler is being supported by VHB on this project, utilizing VHB's prior experiences in working 8 with both Towns and the County on varied planning projects, most recently a Traffic Impact 9 Analysis for St. Paul's Village located at the intersection of Rogers Road and Purefoy Drive. 10 11 Summary of Project Scope and Approach 12 The Gensler and VHB proposal is intended to assist Orange County, the Town of Carrboro, and 13 the Town of Chapel Hill with community engagement services to coordinate and manage the 14 community engagement strategy for the development of the Greene Tract Master Plan. 15 Community engagement efforts will be a central component to the master planning process and 16 will encompass innovative and inclusive community engagement initiatives, focusing on the 17 underserved Rogers Road and Eubanks Neighborhood community. 18 19 All services on behalf of the Greene Tract must be consistent with the "mutual promises and 20 obligations" for "Public Participation and Decision-Making" established by the 2021 Greene 21 Tract ILA, including commitments to Public Engagement, Affordable and Mixed Income Housing 22 and other uses, a School Site with Public Recreation, Connectivity, and a Development 23 Agreement. These commitments are reflective of the direction staff received previously from 24 governing boards, housing partners, and the community, and were established in the 2020 25 Resolution as land use needs and goals to promote mixed-income housing opportunities; 26 preserve environmental features; protect historical and cultural resources; promote cost- 27 effective infrastructure; incorporate school and recreation sites; and earmark development areas 28 for mixed income housing and mixed use potential. 29 30 The project features a 10-month timeline, with 8 months dedicated to direct public engagement. 31 Over this timeline, Gensler and VHB will use a four-phased approach to provide these services 32 to the Greene Tract partners: 33 34 o Phase A: Planning & Strategy, featuring an Engagement Strategy and 35 Communications Roadmap, and a Planning Report that includes Site Visit 36 findings, a Community Asset Map, and initial interview findings; 37 o Phase B: Engagement Implementation, featuring Design Workshop One: Vision 38 Launch and Alignment; 39 o Phase C: Synthesis & Initial Design Recommendations, featuring an Insights 40 Summary and Design Workshop Two: Community Co-Creation, that will result in 41 design recommendations for the master plan; and 12 1 o Phase D: Design Alignment & Ongoing Outreach (in coordination with the design 2 services consultant) featuring an open house and a Final Recommendations 3 Report and Master Plan Report 4 5 The consultant previously provided a scope of work that featured a more robust direct 6 community engagement program with many elements that repeated past efforts on behalf of 7 development of the Greene Tract, especially the Mapping Our Community's Future report. 8 Reflecting direction from the Board of Commissioners at its October 10, 2023 work session, 9 staff directed Gensler to omit several of the direct engagement services in the provided scope of 10 work, consequently lowering the cost of service. The revised scope of work will deliver: 11 12 1) 10 monthly staff meetings; 13 2) 3 community design workshops, including the final open house to present the master 14 plan; 15 3) 3 progress presentations to meetings of the governing boards of the property owners; 16 and 17 4) 10 monthly newsletters 18 19 Gensler did request modifications to the standard allocation of risks within the contract. 20 Planning & Inspections Director Cy Stober negotiated terms deemed acceptable but unburdens 21 Gensler from certain delays, lowering its standard of care, and making payments compulsory 22 even if work is not achieved to the County's satisfaction. 23 24 2021 Greene Tract ILA Community Engagement Commitments 25 The 2021 Greene Tract ILA includes a section on Public Participation that makes the following 26 commitments: 27 28 • The public engagement contemplated in this Agreement shall occur jointly. The Parties 29 shall not engage in individual staff or individual governing board public engagement. 30 • The Parties' staffs shall consult with affordable housing stakeholders to seek input 31 regarding preferred sites, special needs, connectivity, and any other information relevant 32 to the ultimate selection of the site(s) for affordable and mixed income housing. 33 • The Parties' staffs shall consult with school administration to seek input regarding 34 preferred sites, special needs, and any other information regarding the ultimate selection 35 and/or size of the site. 36 37 Project Steering: The Gensler proposal includes a project steering committee but does not 38 prescribe the composition of the Steering Committee. The project steering committee will be 39 composed as directed by the 2021 ILA, featuring planning staffs from all three jurisdictions, 40 representatives of the Affordable Housing community, a representative from Chapel Hill- 41 Carrboro City Schools, and representation from the Rogers Road-Eubanks Neighborhood 42 Association. The role of the committee would be: 43 • to review draft work products and provide feedback; 44 • provide guidance to the consultant team on the community engagement strategy; and 45 • serve as a liaison between this consultant and the consultant selected for the Master 46 Plan Design services. 47 48 Both Gensler/VHB and the design services firm are obligated to work cooperatively on this 49 project. The Committee will meet with the consultant monthly through the planning process. 50 13 1 Project Presentation: The consultant will be required to make in-person progress presentations 2 at up to three (3) meetings of the governing boards of the property owners of the Greene Tract 3 (Orange County, the Town of Chapel Hill, and the Town of Carrboro) for direction and feedback. 4 Other community stakeholders represented in both the 2021 Greene Tract ILA and on the 5 Steering Committee may be invited to participate and comment at such meetings, at the 6 discretion of the property owners. 7 8 Based on the cost of the initial proposal, staff asked the consultant to develop a refined option 9 that will provide for service on a shorter timeline and at a lower cost, with a cumulative cost 10 savings of$125,200. 11 12 Cy Stober, Planning Director, made the following presentation: 13 14 Slide #1 ORANGE COUNTY NORTH CAROLINA Greene Tract Community Engagement Proposal Board of Commissioners November 14, 2023 15 16 17 Slide #2 Purpose Provide a history of agreements and planning activities related to the development of the Greene Tract and detail a recommended community engagement proposal intended to inform the site design process. ORANGE COUNTY 2 NCIAI-H CJIACJLINA 18 14 1 Slide #3 2123 Community Engagement Proposal • Gensler Consultants proposal recommended by multijurisdictional staff team — Supported by VHB with experience working with Orange County jurisdictions on other planning efforts • Conducted Traffic impact Analysis for 5t-Paul's Village,located m the same general area • Negotiations Linderway with separate design consultant ORANGE COUNTY 3 NC3R-T-1-1:CAJZCJ:ErN.A 2 3 Cy Stober said that staff unanimously recommends Gensler Consultants for the work. 4 5 Slide #4 Project Proposal Elements • Project Management and Coordination — Coordinate with staff steering commlttee(monthly updates) Stewing committee shall ba reflectlwe of ILA difaction on Greene Tract dacisIon-mak Ing - Create detailed work plan and schedule — Review existing plans,stud les,assessments,and agenda Items — Conduct site visit — Coordinate with Design consultant ORANGE COUNTY d NOR r'H CARC?LINA 6 7 Cy Stober said that the most important piece of this is the monthly updates with all 8 partners to make sure they are on track with expectation. 9 10 15 1 Slide #5 Project Proposal Elements • Community Engagement Strategy&outreach Revlew existing plans,stud les,assessments,and agenda items Provide monthlye-newsletters for public updates on project progress — Close coordination with Project Steering Committee • Reflectiveol'2021ILA Thrw awner5 • Rogers Eubanks Neighborhood Association • Affordable Housing partners • Chapel Hill-Carrboro{Ity Schools representative • Transporta6vi/Transit representatrve ipessible) ORANGE COUNTY 5 NOR'I-H C/RC3"rIJA 2 3 Cy Stober said that there were key components of the 2021 Interlocal Agreement that 4 will be reflected. He said that they will make sure the public is being heard. He said they are in 5 active discussions with the Town of Chapel Hill on how to best represent their transit needs. 6 7 Slide #6 Approved Agreements Interlocal Agreement on the Current and Future Use of the Jointly Owned Greene Tract on Community Engagement (2021) — The public engagement contemplated in this Agreement shall occur iiointly. — The Parties' staffs shall consult with affordable housing stakeholders to seek input regarding preferred sites, special needs, connectivity, and any other information relevant to the ultimate selection of the site(s)for affordable and mixed income housing. — The Parties' staffs shall consult with school administration to seek input regarding preferred sites, special needs, and any other information regarding the ultimate selection and/or size of the site. ORANGE COUNTY 15 NC")rrri-a CAR€M_tran 8 9 10 16 1 Slide #7 Proposed Future Land Use MapA Background = - - • November 2021 R Resolution Approving a Conceptual Plan rJOIM� • 66 acres of jolnt development 22 acres of joint Greene Tract Preserve we.l • 25 acres for School use 60 acres of County owned Headwaters Preserve April 2023 i -- - Recombination Plat realigned properties and placed "Headwaters Preserve"solely in County owners hIp r r.r..ei woo-u.n.0.n®w•e V+q(N.1 �r w.k rsam a+a R«+..rov xr.r+•`9 Haan � ...—.. 7 �w...aarswwe...inn..sworil�ar +rr�Fi _ �, 2 - 3 Cy Stober said that the county is the sole owner of the area shown in light green. He 4 said that the area to the west, in yellow, will be the primary focus of the efforts and will also 5 include the area in blue. He said the yellow to the east will not be part of the scope of work for 6 this project. 7 8 Slide #8 Project Proposal Elements • Master Plan Process — Data gathering and review • Materials relevanttothe community,including traffic data,environmental and cultural features,and existingtrails — Up to S Interviews/Small Group Meetings • Specialized staff&Planning partners,includingthose not an the steeringcommittee • Elected officials&Civic leaders • Community members Affordable housing providers — Planning Report that synthesizes data from • SlteVislt Asset Map - Initial Interviews Data Gathering `4 ORANGE COUNTY a tti IDR:r-H C-At.RR[3"N-A 9 10 17 1 Slide #9 Approved Agreement Greene Tract Resolution for a Path Forward (2020) — Obligated parties to Environmental Assessment (completed in 2020) — Obligated parties to an Interlocal Agreement for decision making (completed in 2021) — Identified land use acreages for affordable housing,school site, and joint preserve ORANGE COUNTY 9 NORTH C/LRL7LiNA 2 3 4 Slide #10 Project Proposal Elements • Master Plan Process — benign Workshop One—Vision Launch Publlt stakeholders-2-3 hours for up to 75 participants • Inform and educate the publican project and status Hold interactive exercises to explore key areas of opportunity and challenge Identify shared interests • Produce Design Criterla&Evaluation Measures — Will reflect foundation established by(Napping Our Community's Future(2015( ORANGE COUNTY 16 tVORTH C:e4RC3"r1JA 5 6 Cy Stober said that the design workshop will be the table setting meeting for and launch. 7 8 18 1 Slide #11 Background Recommendations Development Do's and Don'ts .. Retain families _ lived _ decades/_ Caamuhnasamma[W.ti—.3J k.p 1—k—,--d WixYeaty,aphr •••���i�i8enerations E.8.1,sh.-,ammy tspoim 1—tf--d"— -Pi. am[omr.pr W.&I bYragetit I$y.rr:.�ea•l Allurdahh H—MYr'1Porue,reashus,wrh'cn•er,and a nr W r.br.Anmer%w Lord-an hong Rw -"` rx,hNordetrYav tkAnedasxAer[aa atte�shoumi Urger., I- Corinect us with each other and sen IArde 4 * lssr[Fes robsar�d mm+m•gly.sir c.pir,s.as,Pxn 'Ri f • thw le rim dee11iiia,. .erns cr a[1n6t talar arreearts of peope I—..M&tit the n—'IT�;r h;yssy'rpt 0h hmst•gl IMA.ybklsA m mmmadtv(%%Md add arm muds bad C] bsan -..am so the varlet,of houseni shx tessib Preserve socioeconomic • m'".h.n I ey,nhoarood.for the future G,hreani sP•r- ernh mly one IYnTt�!][es Swk-a IMstse or alf—ble h-Am Respect * of neighborhinad ORANGE COUNTY NORTH C,ARL7LiNA 2 3 4 Slide #12 Siem eraity--isle-d to'fit' he phc:oprap,of a[z r... rte.develw.nenl to ,hY 0.1—_J the inuu raosew.`Anal'.r,h. .,,ry enan doaen phatrneri�s IUH war fjtl+xry, GpnertPlp C13tlJIdbrYd�to'/i!' rnpRly io_tiux d the scale end bete- el[cai a[rory or aaaural wadi Mlryii Th.esarrsole was the most Poole—.partly hequsa residents.a rwhehwrlgly stappoi srrraleatwy senor M—d re aponaei hrmi.it Rnidlerru lbiwd the cele,nitlridwa&.r tar spnlPr[,Sanaa yards a[sd slNPpp W tithwithtlsloolepd rod nwch like p.b:t housing,SMttah,an¢SMuBhs a _ L—fit world he bete,desrl}Icd La dfdxed resadnser Half ed partlmpwn ti—wu a the example derelppments above[mala Pit mto the a Mira mrsi—lty. 4 Thlt VNXOtra Dh had a otttwie Of rmoflaat Ttwie -ened"I,was Eur marc m Ne rCht scare of ib—elns—.11htr Nan the ictuaii cl-lan.as malty whu liked It mdedy tammerded an lRe deWil and mate. —nlnam.d 6r„r,a aa..r ret mar.u�au ur,��s win,.�,�rre prn Mott wre did rat I0M*Med at)the iISPR Iiapl9 look Alma loita 10,10t` and Inward Facing courtyard that did not seam to lit n r,ctcres.Ilk.[no ur,os agar,one so,n.Heel--.d mar--s---ait—,—ill be—se at rhe. with Roger;Road ryaal fail, scale Phe nernples an the top war considered lam—h.,Is-and rhe sv+a or•I.he hml—ores liii§ —1 11[PP urbnaPad xns4sutlonal.e Abael.te'NOV Rrttures We this we that were rnuR.uory risimny or assisted Ihwg taeaaes t'a're riot Mmidered a t,MoRly bemuse sA Mn ss+le,the m,tdud—1 loo;and aha _ feellyd that,t didn't hi as"I wqh the rural iced and rd2perdsh5t Iivirlt m'i'st seditr! 'here grant [o tee "q p!dmpted in the ttmmsinity. 'II Ili 5 6 Cy Stober said the information on slide #12 was obtained in 2015, so some of the 7 priorities identified may no longer be considered a priority. 19 1 Slide #13 Project Proposal dements • Master Plan Process — Synthesis&Initial Design Insights Summary&Guiding Printiples — Synthesis of workshop feedback,interview findings,and data acquisition • Resign Workshop Two—Vision Alignment — Public stakeholders—up to 75 participants — Consulting team will provide initial tocus areas,guiding princlpies, potential design priorlties — Help cansultantdevelap design criteria and evaluation measures toinform design approach Insights Summary and Guiding Principles — Summary at engagement activities — Recommend guiding princlples,deslgn priorities ORANGE COUNTY 1. NC3fC1_H CJl.RC3"r1JA 2 3 4 Slide #14 Project Proposal Elements • Master Plan Process — Design Alignment&Ongoing outreach Final Open Housc Final Recommendations Report&Master Plan Report ORANGE COUNTY 94 nresR-FH C.A.RC)L rIJA. 5 6 7 20 1 Slide #15 10/10/23 BOCC Werk Session • Deputy Manager presented proposed scope of services to BOCC Discussion focused on necessity of Not repeating previous work • Complying with 2021 ILA • Respecting Interests and needs of Rogers Road/Eubanks Road community Expediency and crest-effectiveness Accou nta bl I Ity to three property owners ORANGE COUNTY 1 NORTH CARL7LiNA 2 3 4 Slide #16 Prior Greene Tract Planning Activities 2006—Rogers Road Small Area plan—Town of Chapel Hill and Greene Tract partners 2012—Rogers Road Sma l l Area Plan—Rogers Road Task Force 2015—Mapping Our Community's Future—Rogers Road Community facilitated by Jackson.Center — Focused on development In'the Rogers Road Neighborhood "...this effort would help guide future conversations about land use planning and development approvals,especially in the Greene Tract—' Did not Include affordable housing or school stakeholders — Nearly 10 years old and does not reflect recent developments in area,school capacity needs,and/or transportation concerns(e.g.Eubanks Road Park n Rlde lot) GRANGE COUNTY is NC)WYH CARC3"r1JA 5 6 7 21 1 Slide #17 Scope Differences Scope 1-$360,000 Recommended Scope -$244,800 Data gathering andrevlew — Data gatheringand review — Staff and planning partner alignment — Staff and planning partner alignment — Community Advisory Group `' iiW Advis opyG up — Compensation Strategy Stakeholder Interviews and Meeting Attendance — Stakeholder Interviews and Meeting Attendance Listening Sessions Al`eSS184" Publk Survey — Resign Workshop ane—Vision Launch — i3esignWorkshop One—Vision Launch Community Walk and Talk Community Event Participation — Design Works hop Two—Vis Ion Alignment — Des lgnWorkshop Two—VIsionAllgnment InslghtsSurnmaryand Guiding Princlples — Insights SummaryandGuIdIngPrinciples — Resign Works hop Three—CommunityCc-Creation — Design Workshop"Three—CommunityCo--Creation Oral Histories Temporary Installation — Oral Historles Temporary Installation Design Workshop Four—Design Alignment IReg1RWQfI65 E13W--WesgnAlmgRme.Rt Final Open House — Final Open House 3 presentatlons to the owners __m� GRANGE COUNTY 17 NCaRrH CLI RC3"rI JA 2 3 4 Slide #18 Recommended Scope & Cost Cost AI location @ $360,000 — Orange County(43%)-$154,804 — Town of Chapel hill(43%)-$154,800 — Town of Carrboro(14%)-$50,400 Cost Allocation @ $244,800 Orange County(43%)-$105,264 Town of Chapel Hill(43%)-$105,264 Town of Carrboro(14%)-$34,272 ORANGE COUNTY 18 NC)R-rH C:A.RC3"r1J_A 5 6 7 22 1 Slide #19 Recommended Scope & Cost Recommended Scope -$244,800 Cost Allocation @ $360,0130 - Oatagatheringand review - Orange County(43%)-$154,808 - Staff and planning partner alignment - Town of Chapel Hill(43%)-$154,800 - Stakeholder Interviews and Meeting Attendance - Town of Carrboro(14%)-$58,400 - Design Workshop One-Vision Launch - Design WorkshopTweo-Vision Alignment Insights Summary and Gulding Principles Cost Allocation @$24 4,$0{1 _ Design Workshop Three-Community Co-Creatlon OranggeeCounty(4396) $105,254 - Aral Histories Temporary Installation Town of Chapel Hill(49%1-$10S,264 _ Final Open House Town of Carrboro(1495)-$3+4,272 - 3 presentations to the owners 10 monthly newsletters providing project updates ORANGE COUNTY 19 NC]R-I-H C_MZC7L1MA 2 3 Cy Stober said the Oral Histories Temporary Installation item was removed from the 4 scope. 5 6 Slide #20 Recommendation 1. Authorize the experi&ure of up to $244,800 for planning services to provide Community Engagement Services for the Greene Tract Master Plan;and 2. Approve and authorize the County Manager to execute and sign the contract to provide for the scope of services as detailed in Attachment 1. ORANGE COUNTY 7 8 9 23 1 Slide #21 ORANGE COUNTY NORTH CAROLINA Questions? Cy Stober Planning & Inspections Director ai 2 3 Commissioner Fowler asked why the area in yellow on slide #7 was not included in the 4 scope of work. 5 Cy Stober said that the decision was made by staff at the direction of the managers, 6 mayors, and chairs committee. He said they wanted to focus on the areas that abut the Rogers 7 Road community. He said there are permitting concerns with the railroad and that it is in writing 8 that they cannot encroach. He said the design firm will call the NC Railroad and ask again as a 9 private entity. He said they need to pursue connectivity in the eastern area. He said 10 development is entirely focused on the western side of the property. He said any development 11 that happens near the railroad would be for road access. 12 Commissioner Fowler asked for clarification on what the designers will bring forward. 13 Cy Stober said Gensler's job will be to take all the feedback and determine common 14 themes and exceptional needs. He said they will look at what the needs are in the community 15 and the desired density. 16 Commissioner Fowler thanked Cy Stober for reducing the scope of work and thus the 17 cost of the contract. 18 Commissioner Portie-Ascott asked about the following information in the agenda 19 abstract: 20 "Gensler did request modifications to the standard allocation of risks within the 21 contract. Planning & Inspections Director Cy Stober negotiated terms deemed 22 acceptable but unburdens Gensler from certain delays, lowering its standard of 23 care, and making payments compulsory even if work is not achieved to the 24 County's satisfaction." 25 Cy Stober said the methods that they are moving forward with may have methods 26 different from staff's but the goals are the same. He said the deliverable is the plan. He said 27 there was a need to make sure that the consultant is paid for their work. 28 Commissioner Richards said she thought they needed access in the northern area of the 29 property. 30 Cy Stober said they will still look at placing roads in the eastern side of the property. He 31 said that it has been made clear to staff that Purefoy Drive will not be the sole access. He said 32 they will not pursue development of buildings in that area. 33 Commissioner Richards said the fee assumes 75 people participating. She asked what 34 is the acceptable number of people participating. She said she wants to make sure as many 35 people as possible participate. 24 1 Cy Stober said that is why it is critically important that RENA is participating in the 2 steering committee. He said they need to ensure that there is significant turnout and that they 3 are representing the community. 4 Commissioner Richards thanked Cy Stober for reducing the scope of contract. 5 Vice-Chair McKee asked if NC Railroad has changed their policy on unguarded 6 crossings. 7 Cy Stober said no and that they are asking for a guarded crossing. He said that they are 8 anticipating the same response from the railroad and that has been that they will look into the 9 additional crossings if the county provides them with two crossings that can be removed. 10 Vice-Chair McKee asked where those eliminated crossings would be. 11 Cy Stober said he did not know. 12 Vice-Chair McKee said one they had eliminated was at a mobile home park. He said 13 there is a real concern being at this point and not knowing how they will gain the secondary 14 access point. He asked if the county owns all the way to the other property line on the other side 15 of the road. 16 Cy Stober said yes but not to Eubanks Road. 17 Vice-Chair McKee asked if there are impediments to activating that entrance. 18 Cy Stober said that is what the design process will examine. 19 Vice-Chair McKee said that it seems it would be an NCDOT issue. 20 Cy Stober said that it could also be a Chapel Hill Transportation issue for municipal 21 maintenance. 22 Vice-Chair McKee asked if the design process will clarify the internal road network and 23 design. 24 Cy Stober said yes. 25 Vice-Chair McKee asked what happens if there are more than 75 participants and if 26 anyone will get eliminated. 27 Cy Stober said that they will strategize with Gensler and if there are individuals or groups 28 who disrupt the process, they will coordinate the process. 29 Vice-Chair McKee said he is talking about interaction and not disruption. He said he is 30 concerned about the impact and the benefit for the Rogers Road Community and Purefoy Drive 31 area. 32 Chair Bedford said that the intent is to make sure the consultants get paid for their work 33 even if the owners cannot agree rather than paying the consultant for work that the county does 34 not find quality in. 35 Vice-Chair McKee said that the statement is open-ended in the contract. 36 Commissioner Greene agreed that the statement is open-ended. 37 Chair Bedford thanked the Planning Department and Gensler for rewriting the scope of 38 the contract to streamline the process. 39 Commissioner Hamilton said she did not understand the section in the contract about 40 delays that could happen and lowering the standard of care. She asked what would happen if 41 more people participated. 42 Cy Stober said that the 75-participant figure was a way to pin their engagement efforts. 43 He said that their engagement efforts would be deeper and more direct. He said it also factored 44 into what type of venue they might need. He said that if they had more than 75 participants they 45 would be thrilled. He anticipated good turnout at these community engagement opportunities. 46 Commissioner Hamilton asked what "certain delays" and "lowered standard of care" 47 meant. 48 Cy Stober said that the burden for determining standard of care shifts to him rather than 49 the consultant and to make sure that there is a timely delivery. 50 Commissioner Hamilton asked if changing the scope, and changing from their ideal 51 process, the standard of care might not happen. 25 1 Cy Stober said it places the burden on staff's shoulders. He said it means the standard 2 of care relies on the county and not the consultant. He said this language was developed by the 3 staff attorney and the consultant's attorney. He said that he will be the one to make sure that the 4 standard of care is followed, and the project moves forward in a timely manner. 5 Commissioner Portie-Ascott asked if there are any vacancies in the Planning 6 Department. 7 Cy Stober said they have two vacancies, one of which is in the division that would be 8 responsible for the Greene Tract consultant contract. He said they are advertising for the 9 position now. He said that there is also a vacancy in the zoning division. 10 Commissioner Richards clarified that that Gensler said there was a level of interactions 11 needed to get the information that they feel would support the contract and then the Board said 12 it was too much and asked to lower the interactions. She asked if from Gensler's standpoint, 13 their standard would no longer be achieved but that the county is still holding staff responsible. 14 Cy Stober said that the contract negotiations were separate from the requested changes 15 to the scope of work. 16 Bonnie Hammersley said that an analogous example would be the differences between 17 the county's master plan and the school's capital needs plan. She said the county's plan costs 18 less because of staff doing most of the work. She said that this contract is administered jointly, 19 and it does not just fall on county planning staff. She said that the county holds the contract, but 20 they are not paying for the whole contract. She said she and the town managers would be 21 overseeing the contract to make sure one entity isn't carrying the load. 22 Commissioner Richards said that she appreciates that the county's feedback being 23 reflected. She said she also appreciated that the assumptions were recounted as part of the 24 presentation. She asked if those assumptions such as current development and interlocal 25 agreements will be baked into the plan. 26 Cy Stober introduced Mr. Jordan of Gensler to respond to Commissioner Richards' 27 questions. 28 Mr. Jordan said they are going into this with their eyes wide open and ensure that they 29 use the path forward that has been decided already and what are the outcomes for this process 30 that can still be decided. He said that by splitting out planning and engagement, it is sensitive to 31 equity and past harms. 32 Vice-Chair McKee said the language about payment says that Gensler will be paid 33 regardless of the work. 34 Cy Stober said provided they get the deliverables. 35 Vice-Chair McKee said he has no doubt they will get a deliverable. He asked the County 36 Attorney if there was a backstop. 37 John Roberts said he was not able to answer the question at this time. 38 Vice-Chair McKee said the amount of the contract could be used on other community 39 needs. He said he is concerned that this is writing a blank check. 40 Chair Bedford said that she has experience with VHB, a participant in the contract, with 41 other entities. She said they do incredible work for the Durham-Chapel Hill Carrboro and the 42 Burlington-Mebane MPO. She said that she has heard numerous presentations and that she is 43 comfortable moving forward. She said she has worked with planning staff in other towns as part 44 of the MMC meetings, and she is confident in their abilities, as well. 45 46 A motion was made by Chair Bedford, seconded by Commissioner Richards, to 47 authorize the expenditure of up to $244,800 for planning services to provide Community 48 Engagement Services for the Greene Tract Master Plan and to approve and authorize the 49 County Manager to execute and sign the contract to provide for the scope of services as 50 detailed in Attachment 1 in the agenda. 51 26 1 Commissioner Portie-Ascott asked if this was the first time the county has modified a 2 contract and if they were setting a new precedent. 3 John Roberts said it would not set a precedent. He said this was a single negotiated 4 point. 5 Vice-Chair McKee said he was confident in everyone's abilities. He said the process 6 has gone on for a long time, and he is concerned about getting consensus. 7 8 VOTE: Ayes, 5 (Commissioner Fowler, Commissioner Greene, Chair Bedford, 9 Commissioner Richards, Commissioner Hamilton); Nays, 2 (Vice-Chair McKee, 10 Commissioner Portie-Ascott) 11 12 MOTION PASSES 13 14 b. Approval of Budget Amendment #3-A to Fund the Bridge Housing Opportunity at 2032 15 Homestead Road in Chapel Hill in Collaboration with Alliance Health and Caramore, Inc. 16 The Board approved Budget Amendment #3-A to provide start-up and short-term operational 17 funding for a Bridge Housing program at 2032 Homestead Road in Chapel Hill in collaboration 18 with Alliance Health and Caramore, Inc. 19 20 BACKGROUND: Bridge Housing and therapeutic support is an evidence-based, best practice 21 for ensuring stabilization for individuals exiting homelessness, incarceration and institutions. 22 This short-term, low barrier housing coupled with supportive services is designed to enhance 23 opportunities for an individual's successful transition into permanent housing. The model 24 provides safe and temporary housing for 60 to 120 days with a focus on recovery supports, 25 developing independent living skills, connections to housing navigation, case management and 26 peer support. Bridge Housing has been identified as a critical need in the Orange County 27 Partnership to End Homelessness System Gaps Analysis for several years. Currently, there is 28 no accessible, non-voucher Bridge Housing serving residents in Orange County seeking to exit 29 homelessness or seeking short-term stabilization following reentry from incarceration or 30 institutionalization. 31 In July 2023, Ann Oshel, the Alliance Health Vice President for Community Health and Well- 32 Being, approached Orange County regarding a residential property at 2032 Homestead Road in 33 Chapel Hill that was vacant and owned by Caramore, Inc. Ms. Oshel suggested that the 34 property could be reimagined to fill an Orange County housing need. The residence had been 35 previously operated since 2015 as a licensed, long-term group home for persons with mental 36 illness. The property was owned by Gary Gaddy and Sandra Herring with the intended purpose 37 of providing long-term supportive housing for individuals with mental health needs. The group 38 home closed prior to COVID and was abandoned by the provider. The owners then gifted the 39 property to Caramore Inc., in 2019 with the expressed purpose of serving individuals with 40 behavioral needs facing housing crisis. The five-bedroom, brick ranch home on .75 acres of 41 land is centrally located on Homestead Road in Chapel Hill, next to a city bus stop, and 42 neighboring the Church of the Advocate, whose property contains several Pee Wee Homes. In 43 addition, the property at 2032 Homestead Road is in close proximity to Inter-faith Council (IFC) 44 properties, as well as Orange County's Southern Human Services Center and Seymour Center. 45 Since assuming ownership, Caramore has provided enhancements to the home and ensured its 46 upkeep. 47 Over the last several months, Alliance Health, Caramore and Orange County human services 48 leaders have been discussing whether this property could be utilized to fill critical housing, 49 behavioral health and reentry needs. It was determined by these stakeholders that the property 27 1 could best serve the community as a new collaborative Bridge Housing program for individuals 2 with behavioral health diagnoses. With escalating numbers of residents in Orange County 3 experiencing homelessness with behavioral health needs seeking stabilization and support on 4 their way to permanent housing, this program will provide critical housing and interventions for 5 their support. 6 The Bridge Housing program at 2032 Homestead Road will serve six individuals in four 7 bedrooms for up to five months. Four (4) of the beds will serve individuals identified by Orange 8 County, and two (2) beds will serve individuals identified by Alliance Health. The program will be 9 staffed seven (7) days a week with two (2) positions providing case management and peer 10 support through individual and group programming. Orange County housing, behavioral health, 11 reentry and social service providers will have full access to the home to provide necessary 12 additional supports. Referrals to fill the four (4) Orange County-funded beds will be placed via 13 Coordinated Entry to ensure alignment with Orange County priorities, reduce duplication of 14 efforts, and facilitate faster connection to permanent housing. 15 The program would be managed by Caramore under a contract with Alliance Health. As Alliance 16 Health already has an existing relationship with Caramore, this additional program collaboration 17 would be far more cost-effective than retaining a new provider. Since 1974, Caramore has been 18 in Chapel Hill providing vocational and residential support services to adults living with mental 19 illness. The Caramore model of services is client-centered and effective, with its services being 20 advocacy-oriented and community-based. Over the years, thousands of Caramore clients have 21 successfully transitioned to independent living and employment. 22 The Homestead property and the collaboration between Alliance Health, Caramore and Orange 23 County provides a truly unique opportunity to provide a centrally-located, short-term supportive 24 housing model that fills a significant gap in the Homeless System Gaps Analysis. The Town of 25 Chapel Hill has been notified of this proposal for the property at 2032 Homestead Road, and 26 Housing Director Sarah Vinas has ensured Orange County that there are no issues from a 27 zoning perspective and that implementation efforts can proceed without community engagement 28 or additional notification being required. 29 The financing of this Bridge Housing program will be a partnership between Orange County, 30 Caramore and Alliance Health. This chart below details the costs associated with a necessary 31 renovation, the costs to Caramore during the two-month renovation, the start-up costs and the 32 annual operating expenses for the six-bed program. 33 34 Bridge H using Program at 2032 Homestead Road EXPENSES AMOUNT RESPONSIBLE PARTY Renovation of Basement to $50,000 Alliance Health include New Bathroom Payment for Caramore $36,972 Alliance Health Costs during Two (2) Months of Renovation Start-Up Costs $20,850 Orange County Annual Operations Costs $221,831 2/3 Orange County, 1/3 for Six (6) Beds Alliance Health 28 For Four(4) beds $147,887 Orange County For Two (2) Beds $73,944 Alliance Health 1 Six (6) Months Operational Costs for Four $73,944 4 Orange County Beds 2 3 County staff proposes that the Board consider utilizing $94,794 of funds from the Social Justice 4 Reserve Fund to support the Orange County portion of this project (start-up costs and six (6) 5 months of operational expenses for four (4) beds as highlighted above). The funding would be 6 contingent upon Alliance Health's funding for the necessary renovations to the property, the 7 payment by Alliance Health for two (2) months of rent to Caramore during the renovations and 8 the assumption of the operational costs for two (2) beds annually. 9 10 Operational funding after the first six (6) months for the four (4) Orange County beds would be 11 requested as part of the FY 2024/2025 Partnership to End Homelessness budget process. 12 13 Cait Fenhagen, Criminal Justice Resource Department Director, introduced the item. 14 Ann Oshel of Alliance Health made the following presentation: 15 16 Slide #1 •;� M Ae A41- wr Presentation to the ook e County Board;W..nyC...issioners 11/14/23 t e 17 18 19 Slide #2 What is Bridge Housing? • Provides safe and temporary housing for persons exiting out of institutions or homelessness with behavioral health needs 3-5 month program focusing on recovery supports,independent living skills and housing search/navigation On site services include case management and peer support specialists .Goal is to secure perm a nent su pportive housing and con nectionto all needed services and supports 20 29 1 Slide #3 Our Focus Population • Persons living in,or at risk of, homelessness with primary mental illness or co-occurring substance use • Persons with episodic engagement in behavioral health services who have had diff icultyengaging in treatment • Persons who have accessed crisis services, had interactions with law enforcement or are returning from incarceration • Persons who have expressed a desire or willingness to pursue permanent supportive housing 2 3 Chair Bedford asked how Alliance defines permanent supportive housing. 4 Ann Oshel said they follow the HUD definition of chronically homeless and literally 5 homeless, which also affects how some of their programs are financed. She said Alliance's 6 definition would ask if the individual is literally or chronically, have a disabling condition, and 7 have limited means to obtain housing on the private market. She said it would come with 8 support services. 9 10 Slide #4 Overview of Program Capacityto serve 6 participants 1 • 4 referred through Orange County A " • 2 referred through Alliance z • Onsite staff 7 days per week ;> • Case Management Peer support • Individual and group support • Recovery education • Independent living skill building • Accessing community resources • Preparing for tenancy 11 12 Ann Oshel said the point of bridge housing is to transition to independent living. 30 1 Rachel Waltz, the Orange County Partnership to End Homeless Manager, continued the 2 presentation: 3 4 Slide #5 Program Operations • Program Referrals i, • 4 referred through orange County • Coordinated Entry via support su from Local Re-Entry Council and Street Outreach Harm Reduction and Deflection • 2 referred through Alliance 7o address Emergency[department utilization • Permanent Housing Placement • Caramore providers will partner with homeless system providers to utilize Continuum of Care funded program vacancies,behavioral health housing, and mainstream housing based upon eligibility 5 6 7 Slide #6 Program Outcomes • 100%of participants linked to behavioral health and physical health services • 100%of participants engage in their Person. Centered Plan including crisis and wellness planning • 100%d of residents engage in pre-tenancy education • 100%of participants connected to eligible benefits • 100%of participants will be entered into Coordinated Entry and linked to©range County supportive housing services 8 9 Rachel Waltz said that when people are living unsheltered, they develop techniques to 10 survive that may not work in permanent supportive housing. She said that they will learn skills 11 on site and use those in independent living. She said that it will be a site where they can help 12 with warm handoffs to a permanent housing provider. 13 31 1 Ann Oshel continued the presentation: 2 3 Slide #7 Bridge Housing Works • Alliance has implemented 5 bridge housing programs beginning in 2017 • Supports a Housing First approach • Reduces other public costs such as jail stays and frequent interactions with first responders • Reduces the suffering and trauma of homelessness • Improves quality of life outcomes through the ultimate goal of permanent supportive housing 4 5 Caitlin Fenhagen of the Criminal Justice Resource Department said the house was 6 donated to Caramore with the intention of supporting people with behavioral health. She said a 7 lot of work has been done, but to make it comfortable for program participants they will need 8 $50,000 from Alliance to renovate the basement area over the next two months. She reviewed 9 the remaining budget as presented in the agenda abstract materials. 10 Vice-Chair McKee asked if the request for 6 months funding is to get the county to the 11 next fiscal year. 12 Caitlen Fenhagen said yes. 13 Commissioner Portie-Ascott asked how medications will be stored in the home by 14 program participants. She asked if Alliance has seen roommate issues in their other bridge 15 homes. 16 Ann Oshel said it takes special licensure to administer medications. She said that staff 17 will be responsible for making sure that medications are stored in a safe location, and they have 18 not had any issues in the last 6 years. 19 Commissioner Hamilton said she is looking forward to seeing how it all works. She said 20 it is something that is needed in the community. She asked if the home will be coed. 21 Ann Oshel said it will not be coed. 22 Commissioner Hamilton said it will be interesting to know if people come into the home 23 with different mental health needs and how people get along. 24 Ann Oshel said they have moved people around in the past if there are roommate 25 issues. She said this is the second bridge housing program they have operated in a congregate 26 setting. 27 Commissioner Fowler asked if the county will be able to fill the four county beds. 28 Rachel Waltz said yes, that based on their caseloads, they would have 12 people ready 29 for bridge housing at any one time. She said they will be receiving grants soon for rapid 30 rehousing assistance and to help more households. 31 Commissioner Fowler asked if participants could stay past five months. 32 Ann Oshel said yes. 33 Commissioner Greene thanked Ann Oshel for her dedication to this work. 34 32 1 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, 2 and further supported by Commissioner Portie-Ascott, Vice-Chair McKee, Chair Bedford, 3 Commissioner Richards, and Commissioner Greene, to approve Budget Amendment #3-A to 4 transfer $94,794 from the Social Justice Reserve Fund for the start-up costs and six (6) months 5 of operational expenses for a new Bridge Housing program at 2032 Homestead Road in Chapel 6 Hill in collaboration with Alliance Health and Caramore, Inc. 7 8 VOTE: UNANIMOUS 9 10 7. Reports 11 a. Implementation of Medicaid Expansion in Orange County 12 The Board received an update regarding the expanded Medicaid availability in Orange County 13 beginning on December 1, 2023. 14 15 BACKGROUND: The North Carolina General Assembly approved legislation in early 2023 that 16 authorized Medicaid expansion in North Carolina, and Governor Roy Cooper signed it into law 17 in March 2023. 18 19 However, the expansion legislation did not include a specific date that eligibility rules would 20 change, and it also made Medicaid expansion contingent on the passage of a State budget for 21 the 2023-25 fiscal years. The budget was ultimately approved in September, and December 1, 22 2023 was announced as the start date of Medicaid Expansion in North Carolina. 23 24 Starting December 1, 2023, North Carolina is providing health care coverage to more people 25 through Medicaid. Medicaid will cover people ages 19 through 64 years with incomes up to 26 138% of the Federal Poverty Level. This is about $20,000 for an individual and about $34,000 27 for a family of three. 28 29 Medicaid provides comprehensive medical coverage including services like primary care, 30 maternity care, hospitalizations, prescription drugs, and hearing and vision. Current Medicaid 31 recipients with full coverage will not see any changes and will continue receiving services. 32 33 An additional 600,000 North Carolinians are expected to receive coverage through the 34 expanded Medicaid program. In Orange County, an additional 6,800 people are expected to 35 receive coverage once the program is fully implemented. 36 37 In anticipation of Medicaid Expansion, the Orange County Board of County Commissioners, 38 based on the recommendation of the County Manager, approved the creation of nine (9) new 39 positions to assist with enrollment. Social Services staff have been working to fill those positions 40 and get new staff trained to be ready to take applications in December. 41 42 Lindsey Shewmaker, Human Services Manager for DSS, made the following 43 presentation: 44 45 33 1 Slide #1 ORANGE COUNTY NORTH CAROLINA Medicaid Expansion and Grange County: Expected Changes in 2023,2024 November 14„ 2023 2 3 4 Slide #2 'ghat is Medicaid Expansion? • Starting December 1, 2023, North Carolina is providing health care coverage to more people through Medicaid • Medicaid will cover people ages 19 through 64 years with higher incomes • People who have never previously been eligible in North Carolina may be able to get Medicaid • Medicaid pays for doctor visits, yearly check-ups, emergency care, mental health and more — at little or no cost to recipients ORANGE COUNTY 2 NORTH CAROLINA 5 6 7 34 1 Slide #3 What types of services are covered under Medicaid? • primary care for check-ups or • vision and hearing services illness • prescription drug benefits to • hospital services to stay pay for medicines overnight (inpatients or • behavioral health procedures when you can go . preventative and wellness home the same day services (outpatient) • maternity and postpartum • devices and other therapies care for women who are dental services rr pregnant and after giving birth ORANGE COUNTY 3 h{7RT I CAROLINA 2 3 4 Slide #4 How will this impact Orange County residents? • As of September 2023 there were 20,724 Orange County residents receiving Medicaid • New enrollment in year one of Medicaid expansion in Orange County is estimated to be 6,344 • Total new enrollment due to Medicaid expansion after the ramp-up is expected to be 6,869 Crange county Wdic; x RimlpAn15 20.000 2o, S 2T,593 25)D00 20 724 24,000 15,400 10,000 5,400 2023 2024 2425 olt.ANGE COUNTY 4 -Med A RompvIs CVOWI-H CAROLINA 5 6 7 8 35 1 Slide #5 More North Carolinians will be eligible • People are eligible if they are And if someone was already 19 through 64 years old .AND eligible, nothing changes. have income below 138'x/0 of the Federal Poverty Level. Annual Income in 2023 Group rmurdoo) 211'x..or Feveral poverty Level GhlMren d•5301"o HouslDhold Sizu Annual Income2-$41 dHQ 3.3s2,so9 slaw Mulls %320,120 dW/.or Federal Poverty Level Pregnant Women1-328,700 Famlly ad 2 9 32F,2Y4 2.538r7g6 3'SO,706 Fam Illy ad 3 9$34,307 .Older Adu11c r OS -" W*P01iindn@=3 :.$I Oi Federal PpVMy Letiit Porn lly or 4 1541,400 .P4nvw*Pth dlsahl6lilos t.$14.700 'Asset Ilmti alma apply 2 $19`794 famJty of S 9#4.7.493 4-orr r or 5 =555-sw GRANGE COUNTY 5 NOR1 1 CAROLINA 2 3 Lindsey Shewmaker said that if someone is already receiving aid and remained eligible, 4 there would be no change for them. 5 6 Slide #6 Are there any other eligibility criteria? • In addition to the age and financial criteria, expanded Medicaid will not include pule who are: - Pregnant(they can be covered under another Medicaid program) - Entitled to or enrolled in Medicare benefits under Part A.or 8 - Otherwise eligible for and enrolled in another hull Medicaid program • If the applicant is a parent/caretaker of a child living in the horne under age 21: The child must he currently receiving Medicaid andfor have Minimum Essential Medical Coverage (MEG),which is any insurance plan that meets the Affordable care Act requirement for having health coverage or comprehensive medical insurance, which provides basic medical care and hospitalization. GRANGE COUNTY $ hOfr]' lCAROLINA 7 8 9 10 36 1 Slide #7 Are immigrants now eligible for Medicaid' • Some non-US citizens can get health coverage through Medicaid. • To be eligible they must be: — A person living in North Carolina -- A non-citizen with qualified immigration status. Most people must wait five years. • NDn-citizens without documents who du not qualify for full health coverage under Medicaid may be able to get temporary coverage for emergency conditions that need to be treated in an emergency room. 7 ORANGE COUNTY NrOWITI 2 3 4 Slide #8 Hew much will Medicaid cost for a recipient? • There are no monthly premiums • Medicaid pays the cost for most health care services • The highest copay is $4 and that is only required an some services Chiropractic visits $4 Doctor visits Ilan-emergency and emergency deparlrrmenI visits Optometrist and optical visits outpa ties t visits Podiatrist visits Generic and brand $4 per prescription prescriptions ORANGE Got_JNTY 9 N010H CAROUNA 5 6 7 37 1 Slide #9 What information do people need to apply? • It takes time to complete the application. Here is some of the information applicants will be asked to provide for each person applying: — Full legal name -- Date of iBirth Social Security number(or[mmigration documents) North Carolina residency Income information (from paystubs,W-2 farms, tax returns or business records) North Carolina uses external resources to verify the information you provide. If more information is needed, you will receive a letter in the snail from your local DSS. ORANGE COUNTY 2 3 4 Slide #10 What documents can he used if DSS asks for more information? r N-1h A photo ID w1th yca NC address iota.or Car46106 A utAYy hill.or Roxlde"Cyr A lsase or me lgage agreement or Vetucle rertsoatlon.or D00ument6110n or employment.or IF 11W do not have airy ftcumentA'Ilon,they Can check a bdr in#PASS kko ed"RC Residency Declorai'ron.' Income IFWre EmployeA•pay slubs,enrpt6yer verikatfP nv thoirmossl recent Wx rheum to show prooFoFttrw mGo no, Itthayre Selt-6mploysd-ft*most recam lex mum or coprea of huffiness records.If M"da6'tnaue that they can hi out Eris-at: fa T=-: --ql1e and F-,srt sLoan. Wool WIN Aphoto IDwith tlr date offwrlhlsbt .or - • Dian cerditsbe SuawY Seourrty A Copy of 1he1r 500101 SeCuMy Card.or Number Another 01llt+al document=Malning thok name and M.or • A mllltsry ID card CttlienIMP Mir Cemficale.of Passport ImnigrattdnStatua A cape of mer Maklinmlgnsbon card. ORANGE COUNTY 10 NOWT—i-I CAROUNA 5 6 7 8 38 1 Slide #11 What if someone currently has limited benefits through Family Planning Medicaid? • If someone meets the new eligibility rules they will automatically receive full Medicaid coverage as of December 1_2023 and they will: Get a letter from the NC Department of Health and Human Services letting them know that they will start getting full Medicaid coverage. — Be assigned a health plan. If they want to change it, they will have 50 days to pick a new one. Get a packet from their health plan with a new Medicald 117 card.Their ID card also has the name of their primary care doctor. They can change the doctor that was assigned by contacting their health plan. — If they have health coverage through HealthCare,gov they wlll need to cancel that plan. Clients need to understand that they should not cancel a plan until they receive information from their new health plan through Medicaid. ORANGE COUNTY 11 NOWT I CAROUNA 2 3 4 Slide #12 Flew to apply for Medicaid • People can apply in 4 ways: ePASS Paperappllcadon In person at your Call OSS office local IDS$office 1z ORANGE COUNTY CVOWI--I C AROUNA. 5 6 7 8 39 1 Slide #13 After someone applies, how long does it take to find out if they qualify for Medicaid? • It may tame up to 45 days after they apply. Incomplete applications may take longer. • Applicants can help the process go faster by: — Applying online at ePASS and providing all information requested. If the application is incomplete, It may take longer to process. DSS will reach out to applicants if they do not have what is needed to complete an application, so be sure to respond to mall or phone calls. — Keeping their contact information up-to-date in ePASS, so they don't miss important information about their Medicaid benefits — Sign up for an enhanced ePASS account.An enhanced ePASS account allows people to keep their information updated without having to contact the local IDSS office ,3 ORANGE COUNTY CAROLINA 2 3 4 Slide #14 What happens once someone is approved? • Most people who get health coverage through Medicaid are part of NG Medicaid Managed Gare. This means they can choose the health plan that is best for thein. • All health plans offer the same base services. Some have extra services. Each has its own network of doctors and professionals. • Recipients can choose their health plan and their primary care doctor -family doctor, clinic or health care provider -when they apply. • They will receive a health care plan ID card in the mail. It will come from the health plan that they selected. If they did not select a health plan, one will be assigned. Recipients have 90 days to pick a new one. They will receive a packet from the NC Medicaid Enrollment Broker that tells them how to change plans. ORANGE COUNTY 14 NOWFH CA.ROUNA. 5 6 7 40 1 Slide #15 Medicaid Managed Gare Health Plans • Medicaid recipients in Orange County currently have access to the following Standard Medicaid Managed Care Plans Ameril-lealth Carolina Corrp�ele Health UnitedHealthcare Community Plan ORANGE COUNTY 1{ NORTFICAROLINA 2 3 4 Slide #16 What can impact ongoing eligibility? • Recipients of expanded Medicaid (MXP) will be re-evaluated for eligibility every twelve months to ensure they remain eligible • Changes in circumstance should be reported during the enrollment period and could result in a re-evaluation of eligibility. These could include: — Any change in income or household composition — Pregnancy — Medicare eligibility — 31d party insurance coverage ORANGE COUNTY 1$ NOf71- 1 CAROLINA 5 6 7 41 1 Slide #17 What if someone is not eligible under expansion? • If someone is still not eligible for health coverage through Medicaid, they may be able to get health coverage through the ACA Marketplace at HealthCare.gov • Open enrollment for 2024 began November 1, 2023, and ends January 15, 2024. People can apply at other times of the year if they qualify for special enrollment such as loss of a job, change in family circumstance, or loss of Medicaid coverage. • Households with incomes up to 400% of the federal poverty level may be eligible for help to pay for health coverage • If someone doesn't have health insurance, they can also get basic health care services at federally qualified health centers, rural health clinics, and free and charitable clinics. Costs vary based on income. Learn more at httos:llwww.ncdhhs.gov/divisions/ofFir-e-rural- healthls of ety-n et-resources 17 ORANGE COUNTY NrOWITI 2 3 4 Slide #18 Medicaid Expansion and the Health Insurance Marketplace .. • : • of % rontribution Range(as •. r.•.income at householdincome rangestart of • of r Medicaid Less than 138°. 0% 0% Marketplace 138%-150% 0% 0% 150%-Less than 200% 0% 2% 2004,6-Less than 250°. 2% 4% 250%-Less than 300% 4% 096 300%-Less than 400% 6% 8.5% 400%and higher 8.5% 8.5% ORANGE COUNTY 1$ CVOWI-H CAROUNA 5 6 7 42 1 Slide #19 How are we sharing information on Medicaid Expansion? • Community Presentations — Northern Orange NAACP — Board of County Commissioners — Board of Health • Partnering with Municipalities • Social Media • Flyers and Informational Materials Sent to Community Groups ORANGE COUNTY 15 NORTFI CAROLINA 2 3 4 Slide #20 Will Orange County be ready' • Orange County [SSS staff have been working on plans for most of the year on how to manage Medicaid Expansion • The Board of County Commissioners approved 9 new positions related to Medicaid Expansion in the FY2023-24 budget • Staff have been working to hire and train new staff in anticipation of expansion GRANGE COUNTY 20 NOf71- 1 CAROLINA 5 6 43 1 Slide #21 ORANGE COUNTY 21 NTOM-1-1 CAROLINA, 2 3 Commissioner Richards asked if people can sign up in-person. 4 Lindsey Shewmaker said there are assistance rooms at various locations in the county 5 and they are partnering with the towns. She said they have met with the public information 6 officer to prepare messaging. She said that if someone applies today, it would be under existing 7 rules. She said that they are encouraging those newly eligible not to apply until December 1 8 when the new criteria rules begin. 9 Commissioner Richards asked if there will be a staff person available to help. 10 Lindsey Shewmaker said that staff will be available, and they will make an effort to 11 ensure completion of the information. She said it is also an opportunity to talk to people about 12 other DSS programs. 13 Chair Bedford asked what help is available for people who lack documentation. 14 Nancy Coston, DSS Director, said there are ways to help people obtain documentation. 15 She said if a person comes to meet with a DSS staff member, they can get assistance in 16 meeting all of the requirements. 17 Commissioner Hamilton asked if the presentation was on the website. 18 Lindsey Shewmaker said they can share it on the website. 19 Commissioner Hamilton asked if the number given for those Orange County residents 20 who are already receiving Medicaid is just those aged 19-24. 21 Lindsey Shewmaker said that was the entire Medicaid population. 22 Commissioner Hamilton asked if they know how many are in the 19-64 range. 23 Lindsey Shewmaker said they would likely be on family planning and 1,984 of those will 24 have full Medicaid on December 1. 25 Commissioner Hamilton asked what the majority of the 20,000 will be. 26 Lindsey Shewmaker said children under age 19, persons aged 65 and over, and those 27 with disabilities. 28 Commissioner Fowler said she is happy that it will cover more than just family planning. 29 She said she is glad that those who were not eligible for ACA and for Medicaid in the past will 30 get coverage. 31 44 1 b. US 70 Multimodal Corridor Plan 2 The Board received the draft Existing Conditions Report and provide comments on the US 70 3 Multimodal Corridor Study. 4 5 BACKGROUND: In 2019, Board of County Commissioners (BOCC) approved US 70 as a 6 County Priority for possible consideration in the State's Strategic Prioritization of Transportation 7 (SPOT) process. This occurred with the understanding the corridor posed significant safety and 8 mobility issues for all uses. The Comprehensive Transportation Plan (CTP) in Durham-Chapel 9 Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) identified this corridor for 10 potential multimodal improvements. The CTP in Burlington-Graham Metropolitan Planning 11 Organization noted US 70 as a corridor needing multimodal improvements. Both CTP were 12 amended in 2022 incorporating the State's new Complete Street Policy. 13 14 Following County approval as a priority, Orange County staff started working with Vanessa 15 Hangen Brustlin (VHB) to analyze the corridor in partnership with local jurisdictions and regional 16 agencies. DCHC MPO provided the funding while Orange County managed the project. A Core 17 Technical Team (CTT) was created composed of Hillsborough, Mebane, Orange County, the 18 North Carolina Department of Transportation (NCDOT), DCHC MPO and BG MPO staff, with 19 the State's Integrated Mobility Division (IMD) and Rail Road Division invited as critical 20 stakeholders. The CTT meets monthly with VHB. 21 22 The draft Existing Conditions Report is provided at Attachment 1. This report was used as part 23 of the first round of public workshops. VHB completed the first round of public workshops last 24 March, with the second round scheduled for late November and early December. Staff will 25 continue to encourage input throughout the planning process and present the findings to all 26 boards along the corridor at the end of the year. OCTS staff will present a summary of the draft 27 Existing Conditions Report, along with outcomes from the public workshops and next steps, for 28 Board feedback. 29 30 All public comments will be included in the appendix, with responses to how they were 31 addressed. 32 33 Nishith Trivedi, Transportation Director, made the following presentation: 34 35 Slide #1 ORANGE COUNTY NORTH CAROLINA US-70 Multimodal Corridor Study 1114123 BOCC 36 45 1 Slide #2 Outline r Background S= Existing Conditions Public Engagement r Next Steps 2 3 4 Slide #3 Background B G M P%".� OU RNau.waPEi_uL� ra kP�ORn 7 Lir.liigton-Grahent sllltMp511Mn GILnningGrganlretlon DCHC METAOPOLIT4N PL6NHINFi ORG4HILITION ORANGE COUNTY NORTH CAROLINA TOWN OF 11 HILLSBOROUGH Ae6ane, • NonrnanLiNn fess:irsiy Charnilnp �1t4RIN nr„ 5 6 7 Slide #4 Background i Bike/Ped.&Intersections 'Urban and Ruralph / TQ 8 g Rail,Vehicle,&Transit Freight 46 1 Slide #5 Study Area Includes 70A ire Hlllsborough d v Seornents Studies separately &collectively , 3 4 Slide #6 Existing Conditions Walwr duality,Swurcas,&W starshads z. .Natural Feak-@s ���� 44iltlliie Resaunc� „u+r.++..._, _ _ — 1 Exlrtinl Prderhi■nt Bk7ste llet�rar#■ Elinin@Tnnflt RcAes Rr�;onalMlk}rtie&@Iklni:Route� J 'j �, _ ToC■I Te�ek RtrcesNlaEee � r,�����, '�� - �J r Distrii,utlonofUS79trips for pointwept ofWa44HlflStJ�rjg5. 1q,k.B:N l Including; Traffic Volume Level of Service "T®.sr ..g - r `ice • Heavy Truck Pear&non-Peak _ — • Off-road crashes 5 47 1 Slide #7 Existing Conditions Crash Density Increased Crashes • Increased Speeding Speed Data with Statutory Limits - I.np!.irt+an Canawth,39301®3994 -41 ,r;C. .' 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I H tl can Rt:w -......rHr w,r P��-:•.r ueu u-iv.e.c.F,u Y�..�air uN4 I.�®4..®.'m[.v.eVve..ixim.Nosrt Multimodal considerations —bikelped, vehlcle, freight, rail, etc. - Intersection alternatives —all users - Transit improvements—fixed routes, Demand Response, MOD. stops, etc. Policies—TDM, Jon-STIP, Complete Streets, Vision Zero, etc. 2 3 4 Slide #10 Text steps HB conducts 2nd round of Public Workshops VHB drafts Multimodal Plan on public feedback • Core Technical Team review Draft plan • VHB finalize plan and present to Hillsborough, Mebane and ward of County Commissioners • OCTS Staff will present to TAS and OUTBoard Anticipate completion Feb./Mar. 2024 5 6 49 1 Slide #11 Action The Manager recommends the Board receive the information and provide comments on the US 70 Multimodal Corridor Plan. 2 3 Chair Bedford asked about bicycle usage on Highway 70. 4 Nishith Trivedi said there are large gaps in the rural areas for bicycle access. 5 Chair Bedford said she drove Highway 70 this morning and it seems very narrow and 6 there is not much of a shoulder for safety. 7 Nishith Trivedi said bicycle and pedestrian safety will be addressed and things like 8 widening shoulders will be considered. 9 Commissioner Greene said that the recently replaced bridge over Highway 70 in 10 Hillsborough has no access for sidewalks or bicycles. 11 Nishith Trivedi said there were no existing sidewalks, so it was not factored into the 12 bridge replacement plans. 13 Commissioner Greene said there cannot be a widening of the new bridge, even if there 14 are sidewalks added to the roads around it in the future. 15 Nishith Trivedi said that was correct. 16 Chair Bedford said she agrees with Commissioner Greene about thinking forward with 17 multi-modal. She asked if there can be further meetings if not many people can attend during 18 the holiday period. 19 Nishith Trivedi said yes, and staff would conduct those. 20 21 8. Consent Agenda 22 23 • Removal of Any Items from Consent Agenda 24 • Approval of Remaining Consent Agenda 25 • Discussion and Approval of the Items Removed from the Consent Agenda 26 27 A motion was made by Commissioner Greene, seconded by Vice-Chair McKee, to 28 approve the consent agenda. 29 30 VOTE: UNANIMOUS 31 32 a. Minutes 33 The Board approved the draft minutes for the October 3, 2023 BOCC Meeting as submitted by 34 the Clerk to the Board. 35 50 1 b. Resolution to Amend Involuntary Commitment Transportation Plan 2 The Board approved a resolution amending the Orange County Involuntary Commitment 3 Transportation Plan. 4 c. Designation of the Davis Cotton Gin and Press as an Orange County Historic 5 Landmark 6 The Board adopted an ordinance to designate the Davis Cotton Gin and Press as an Orange 7 County Historic Landmark. 8 d. Fiscal Year 2023-24 Budget Amendment#3 9 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 10 2023-24. 11 e. Construction Bid Award for the Richard E. Whitted Complex Stormwater Improvement 12 Project 13 The Board: 14 1) Approved a construction contract with Hamlett Associates for the construction of the 15 Richard E. Whitted Complex Stormwater Improvement Project; and 16 2) Authorized the County Manager to execute the Agreement, subject to final review by the 17 County Attorney, and any subsequent amendments for contingent and unforeseen 18 requirements up to the approved budget amount on behalf of the Board. 19 f. Orange County FY 2025 - Global Agreement for Operating 20 The Board approved the Orange County Fiscal Year 2025 Global Agreement for Operating. 21 22 9. County Manager's Report 23 Bonnie Hammersley drew attention to the information items included in the agenda 24 packet. She said the next meeting will be at Whitted on December 4, 2023. 25 26 10. County Attorney's Report 27 John Roberts had no report. He addressed an issue that was brought up earlier 28 regarding the Gensler contract. He said all county contracts have a "time is of the essence" 29 provision. He said that the consultant wanted relief from that in the event that county staff did 30 not provide information that would impact their ability to deliver services in a timely manner. He 31 said it is fairly common to adjust contracts to provide relief from that provision. He said the 32 standard of care for contracts is typically the nationally recognized highest professional 33 standards. He said that often architects, engineers, and designers usually request a 34 modification of that language because they typically cannot get insurance to cover in the event 35 they do not meet the highest professional standards. He said they often want the language 36 modified to something like reasonable professional standards that is nationally recognized. He 37 said it is a common change that they make fairly often in their contracts. He said the other item 38 was a limitation of liability. He said it is often requested, but not always agreed to. He said a 39 limitation of liability would be if the contractor breaches the contract and the county sued for 40 damages, then the only thing that they would be liable for is the amount that they paid the 41 county. He said in some circumstances, they would not agree to that depending on what is 42 being provided. He said that these items all increase risk to the county, but any modifications to 43 a contract will increase risk because the contracts are all initially set up to minimize risks. 44 Commissioner Portie-Ascott asked for clarification about regular modifications to the 45 contract language regarding highest professional standards. 46 John Roberts said it is usually for certain types of contracts where the contractor 47 indicates that they cannot get insurance based on that language. He said it is usually limited to 48 designers, engineers, and architects. 49 50 11. *Appointments 51 None. 51 1 2 12. Information Items 3 4 • November 2, 2023 BOCC Meeting Follow-up Actions List 5 • Memorandum — Efland Cheeks Community Center Addition - Update 6 • Memorandum — Perry Hills Mini-Park— Master Plan 7 • Memorandum — NC Mountains to Sea Trail Progress Report 8 • Memorandum —Transit Dashboard Update 9 • Memorandum — Recognition of County Employee Retirements from July 1, 2023, 10 through September 30, 2023 11 • Memorandum — Financial Report - First Quarter FY 2023-24 12 13 13. Closed Session 14 A motion was made by Commissioner Fowler and seconded by Commissioner Hamilton 15 to enter in to closed session at 9:55 p.m. for the purposes listed below: 16 17 "To discuss and take action regarding plans to protect public safety as it relates to existing or 18 potential terrorist activity and to receive briefings by staff members, legal counsel, or law 19 enforcement or emergency service officials concerning actions taken or to be taken to respond 20 to such activity," NCGS § 143-318.11(a)(9); and 21 22 "To consult with an attorney related to the national opioid litigation, in re National Prescription 23 Opiate Litigation, MDL No. 2804," NCGS § 143-318.11(a)(3); and 24 25 For the approval of closed session minutes. 26 27 VOTE: UNANIMOUS 28 29 RECONVENE INTO REGULAR SESSION 30 31 A motion was made by Vice-Chair McKee, seconded by Commissioner Fowler, to 32 reconvene into regular session at 10:20 p.m. 33 34 VOTE: UNANIMOUS 35 36 Adjournment 37 38 A motion was made by Vice-Chair McKee, seconded by Commissioner Hamilton, to 39 adjourn the meeting at 10:20 p.m. 40 41 VOTE: UNANIMOUS 42 43 Jamezetta Bedford, Chair 44 45 46 Laura Jensen, 47 Clerk to the Board 48 49 Submitted for approval by Laura Jensen, Clerk to the Board