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HomeMy WebLinkAbout2024-005-E-IT Dept-Software House International-Software annual maintenance and technical support for Microsoft M365 softwareRevised 04/23 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 21st day of December, 2023 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Software House International (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated 18 January 2023, (hereinafter the “Original Agreement”), for the provision of services for license to use Microsoft software used by Orange County NC Government; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of 1/31/2026. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Software licenses provided in Attachment A – M365, O365, EMS G3, Power BI Pro, Visio, Teams and reservations/true-up 3. Article 5, Section a is amended to reflect a maximum payable not-to-exceed amount of $1,418,195.97 (FY23: $403,195.97 already paid, FY23: $21,030.34 reservations/true-up, FY24: $493,378.21, FY25: $493,378.21 = $1,410,982.73 and allowing $7,213.24 for additional licenses to be added throughout year 1 as well as additions for net new users). 4. Except for the changes made herein, the Original Agreement shall remain in full force and eff ect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley County Manager Manager - Contracts DocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408 1/2/20241/3/2024 Revised 04/23 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Software House International Vendor Contact Person: Jackson Ling Phone: 800-715-3197 Address: 290 Davidson Ave City Somerset State: NJ Zip: 08873 Department: Information Technologies Amount: $1,015,000.00 Purpose: Software annual maintenance and technical support for Microsoft M365 software Budget Code(s): 10315020-625010 Vendor # 42708 Vendor Status with NCSOS: Active - Current Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 18 January 2023) (Most Recent Amendment ) Effective Date 21 December 2023 End Date 31 January 2026 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: 18 January 2023); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: 18 January 2023) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nat ure of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer ___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408 1/2/2024 1/2/2024 1/2/2024 1/2/2024 1/3/2024 Revised 04/23 DocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408 Pricing Proposal Quotation #:  24282220 Reference #:  EA 75194012 - Pending Additions Created On:  12/13/2023 Valid Until:  12/29/2023 NC-County of Orange Inside Account Manager - Public Sector David Mathias PO Box 8181 Hillsborough, NC 27278 United States Phone: 9192452651 Fax:  Email:dmathias@orangecountync.gov Aakash Trivedi 290 Davidson Ave Somerset, NJ 08873 Phone: 732-868-5992 Fax: Email:MSsouthatlanticgov@shi.com All Prices are in US Dollar (USD) Product Qty Your Price Total 1 M365 G3 Unified FUSL GCC Sub Per User     Microsoft - Part#: AAD-34704     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 895 $381.33 $341,290.35 2 O365 G3 GCC Sub Per User     Microsoft - Part#: AAA-11894     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 181 $237.84 $43,049.04 3 EMS G3 GCC ALng Sub Per User     Microsoft - Part#: AAD-32907     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 181 $104.18 $18,856.58 4 Teams AC with Dial Out US/CA GCC Sub Addon     Microsoft - Part#: NYH-00001     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 1076 $0.00 $0.00 5 Visio P2 GCC Sub Per User     Microsoft - Part#: P3U-00001     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 1 $138.57 $138.57 6 M365 G3 Unified FUSL GCC Sub Per User     Microsoft - Part#: AAD-34704  100 $381.33 $38,133.00 Attachment ADocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408    Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3   7 Teams Rooms Pro GCC Sub Per Device     Microsoft - Part#: VA1-00001     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 1 $432.43 $432.43   8 Power BI Pro GCC Sub Per User     Microsoft - Part#: DDJ-00001     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 20 $92.38 $1,847.60   9 M365 G3 Unified FUSL GCC Sub Per User     Microsoft - Part#: AAD-34704     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 20 $381.33 $7,626.60   10 M365 G3 Unified FUSL GCC Sub Per User - Reservation     Microsoft - Part#: AAD-34704     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 110 $381.33 $41,946.30   11 Visio P2 GCC Sub Per User - Reservation     Microsoft - Part#: P3U-00001     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 1 $57.74 $57.74   12 Teams AC with Dial Out US/CA GCC Sub Addon - True Up     Microsoft - Part#: NYH-00001     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 2/1/2024 – 1/31/2025     Note: EA 75194012 - Anniversary Year 2 of 3 230 $0.00 $0.00   *Tax $37,003.37 Total $530,381.58  *Tax is estimated. Invoice will include the full and final tax due. Additional Comments Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program. Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under DocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408 that applicable line item. DocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408   Pricing Proposal Quotation #:  24281846 Reference #:  EA # 75194012 Reservations and TU Created On:  12/13/2023 Valid Until:  12/29/2023   NC-County of Orange  Microsoft Inside Account Manager   David Mathias PO Box 8181 Hillsborough, NC 27278 United States Phone: 9192452651 Fax:  Email:dmathias@orangecountync.gov   Jessi Flowers 290 Davidson Ave Somerset, NJ 08873 Phone: 732-624-5896 Fax: Email:MSSouthAtlanticGov@shi.com All Prices are in US Dollar (USD)   Product Qty Your Price Total   1 M365 G3 Unified FUSL GCC Sub Per User - 6 Months (Year 1 of 3)     Microsoft - Part#: AAD-34704     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Serial #: 23072673257633     Coverage Term: 7/26/2023 – 2/1/2024     Note: EA # 75194012 - Reservations - See payment schedule below 110 $190.66 $20,972.60   2 M3Visio P2 GCC Sub Per User - 5 Months (Year 1 of 3)     Microsoft - Part#: P3U-00001     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Serial #: 23081056897906     Coverage Term: 8/10/2023 – 2/1/2024     Note: EA # 75194012 - Reservations - See payment schedule below 1 $57.74 $57.74   3 Teams AC with Dial Out US/CA GCC Sub Addon - upfront     Microsoft - Part#: NYH-00001     Contract Name: Microsoft Software - Enterprise Agreement     Contract #: 208C     Coverage Term: 12/13/2023 – 1/31/2026     Note: EA # 75194012 - True Up 230 $0.00 $0.00   Subtotal $21,030.34 *Tax $1,540.81 Total $22,571.15  *Tax is estimated. Invoice will include the full and final tax due. Additional Comments Budgetary Payment Schedule **taxes not included** Year 1: $20,544.14 Year 2: $41,111.37 Year 3: $41,111.37 Total: $102,766.88 DocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408 Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program. Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.  Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. DocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person) $ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE National Fire Insurance Co of Hartford Continental Insurance Company American Casualty Company of Reading PA National Fire Insurance Co of Hartford 12/20/2023 Marsh & McLennan Agency LLC Park 80 West, Plaza Two 250 Pehle Avenue, Suite 400 Saddle Brook, NJ 07663 jennifer.juarez@marshmma.com SHI International Corp. 290 Davidson Avenue Somerset, NJ 08873 20478 35289 20427 20478 A X X X X 6050250197 09/30/2023 09/30/2024 1,000,000 1,000,000 15,000 1,000,000 2,000,000 2,000,000 D X X X 6050291509 09/30/2023 09/30/2024 1,000,000 B X X X 10000 6081819517 09/30/2023 09/30/2024 15,000,000 15,000,000 C N 650251110 09/30/2023 09/30/2024 X 1,000,000 1,000,000 1,000,000 Orange County its officers, agents and employees are included as Additional Insured when required by written contract, agreement or permit, but only with respect to the General Liability insurance and subject to the provisions and limitations of the policy. Orange County 300 West Tryon Street PO Box 8181 Hillsborough, NC 27278 1 of 1 #S13530369/M13299765 SHIINTER1Client#: 38440 NSJMJ 1 of 1 #S13530369/M13299765 DocuSign Envelope ID: 35A7D7B7-5C39-46B5-B1CF-E5E92161F408