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HomeMy WebLinkAbout2024-004-E-IT Dept-ePlus Technology-Technical support for OC’s NetApps systemRevised 04/23 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 21st day of December, 2023 by and between ORANGE COUNTY (hereinafter referred to as “County”) and ePlus Technology, Inc. (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated 13 January 2023, (hereinafter the “Original Agreement”), for the provision of services for hardware maintenance of the Netapp appliance per Quote #22931630; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of 31 January 2025. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: extending the hardware maintenance agreement for an additional year 3. Article 5 Section a. is amended to reflect a maximum payable not-to-exceed amount of $28,235.52 ($14,117.76 - original contract + $14,117.76 - this amendment = $28,235.52). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Don McLaughlin County Manager VP of Contracts DocuSign Envelope ID: 2B1948BC-F08D-4B81-837B-0FCB674E1410 12/21/20231/3/2024 Revised 04/23 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: ePlus Technology, Inc. Vendor Contact Person: Don McLaughlin Phone: Address: 13595 Dulles Technology Drive City Herndon State: VA Zip: 20171 Department: IT Amount: $14,117.76 Purpose: Technical support for OC’s NetApps system Budget Code(s): 10315020-625010 Vendor # 60482 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 13 January 2023) (Most Recent Amendment ) Effective Date 21 December 2023 End Date 31 January 2025 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nat ure of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer ___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: 2B1948BC-F08D-4B81-837B-0FCB674E1410 12/22/2023 12/22/2023 1/2/2024 1/2/2024 1/3/2024 Revised 04/23 DocuSign Envelope ID: 2B1948BC-F08D-4B81-837B-0FCB674E1410 Customer Name:ORANGE COUNTY NORTH CAROLINA Quote No:22931630 Quote Name:SEI Netapp 1-Year Support Renewal 2024 Quotation Date:12/14/2023 Sales Support Contact:Kelly Manning Sales Support Phone:910-679-3726 Sales Support Email:kmanning@eplus.com Account Executive:David Hamilton Account Executive Phone:919-349-4055 Account Executive Email:David.Hamilton@eplus.com Customer PO No: Order No: Expiration Date:01/13/2024 ePlus Technology inc, 13595 Dulles Technology Drive, Herndon, VA, 20171 External Notes:Days: 7 Hours: 12A-12A Response: 4 HOUR Start Date: 2/1/2024 End Date: 1/31/2025 001 SEIMONTHLY SERVICE EXPRESS MONTHLY SUPPORT Line Note: Model Number: FAS8020C Description: NETAPP FAS8020 2-CTRL FILER SYSTEM Additional Description: CORNERSTONE-01 /CORNERSTONE- 02 Serial Number: 721530000566 / 721530000565 Qty: 1 12 54.12 649.44 002 SEIMONTHLY SERVICE EXPRESS MONTHLY SUPPORT Line Note: Model Number: DS2246 Description: NETAPP DS2246 24-SLOT SAS/SATA-600 DISK SHELF Qty: 2 12 297.65 3,571.80 003 SEIMONTHLY SERVICE EXPRESS MONTHLY SUPPORT Line Note: Model Number: DS2246 Description: NETAPP DS2246 24-SLOT SAS/SATA-600 DISK SHELF Qty: 1 12 143.53 1,722.36 004 SEIMONTHLY SERVICE EXPRESS MONTHLY SUPPORT Line Note: Model Number: DS4243 Description: NETAPP DS4243 24-SLOT SAS/SATA-300 ENCLOSURE Qty: 3 12 584.71 7,016.52 005 SEIMONTHLY SERVICE EXPRESS MONTHLY SUPPORT Line Note: Model Number: DS4243 Description: NETAPP DS4243 24-SLOT SAS/SATA-300 12 96.47 1,157.64 Line No.Part Number MFG Description/Line Notes QTY Unit Price Ext Price Exhibit ADocuSign Envelope ID: 2B1948BC-F08D-4B81-837B-0FCB674E1410 Totals 14,117.76 Shipping: Packing: Sub Total (USD):14,117.76 Est. Tax (USD):TBD if Applicable Shp&Hnd (USD):TBD Total (USD):14,117.76 All orders are governed by your organization's signed agreement with ePlus or applicable public sector contract; if there is no such agreement the Customer Terms and Conditions for Products and/or Services located at www.ePlus.com govern. No additional or contrary terms in a purchase order shall apply, and ePlus' performance shall not be deemed acceptance of any preprinted PO terms. Use of software, subscription services or other products resold by ePlus is subject to manufacturer/publisher end user agreements or subscription terms. Any periodic payment obligations for specific offerings, along with customer-incurred overages, consumption fees, add-ons, quantity adjustments and automatic renewals are non-cancelable for any reason except by public sector customers required by law to terminate due to non-appropriation of funds. PLEASE NOTE: Recent supply chain disruption and tariffs on certain imports are causing price increases for many IT products, with little or no notice, and beyond ePlus' control. As a result, this quote is subject to change without notice, even before the expiration date reflected above. Related manufacturer policy changes may result in orders being non-cancelable and products non-returnable except in accordance with the manufacturer warranty. Please confirm pricing and other restrictions prior to order placement. Unless freight amount is indicated, or is zero, freight will be added to the invoice. Unless Bill-To company is exempt from Sales Tax, it will be added to the invoice. Recognizing that the global pandemic has disrupted operations for many organizations, ePlus will ship products for delivery in accordance with customer's written ship-to instructions and products will be deemed delivered notwithstanding any failure of customer personnel to sign for receipt due to facility closing or otherwise. Customer Acceptance Bill To Ship To Signature: ____________________________________ Name: _______________________________________ Title: _________________________________________ Date: ________________________________________ Customer PO #: _______________________________ ORANGE COUNTY NORTH CAROLINA PO BOX 8181 HILLSBOROUGH NC 27278 UNITED STATES ATTN: Sally Kadle ORANGE COUNTY NORTH CAROLINA 131 W MARGARET LN STE 300 HILLSBOROUGH NC 27278-2547 UNITED STATES Jim Northrop ©2023 ePlus inc. All rights reserved. *NGDC P1 4.0.2.0 ENCLOSURE Qty: 1 DocuSign Envelope ID: 2B1948BC-F08D-4B81-837B-0FCB674E1410 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY C 1,000,000 07/31/2024 7015180175 CLE-007168574-01 1,000,000 1,000,000 7015433933 (CA) X 20478 1,000,000 N X COMP/COLLISION DED: 07/31/2023 N/A 6 07/31/2024 N/A 07/31/2024 7015180189 C 2,000,000 1,000,000 35289 National Fire Insurance Company of Hartford 1,000,000 X 500 12/21/2023 07/31/2023 Orange county , its officers, agents and employees are designated is/are included as additional insured where required by written contract regarding General and Auto Liability. X 07/31/2023 Hillsborough, NC 27278 Orange County N/A A Continental Insurance Co. CN102561610-7/31-STAND-23-24 15,000 07/31/2024 1,000,000 7015180211 C 2,000,000 20508 1,000,000 1,000,000 7015433902 (AOS) 1050 CONNECTICUT AVENUE, SUITE 700 MARSH USA LLC. X WASHINGTON, DC 20036-5386 X ePlus Technology, Inc ePlus, Inc Herndon, VA 20171 13595 Dulles Technology Drive X 07/31/2023 300 West Tryon Street/P.O. Box 8181 07/31/2023 B ... 07/31/2024 N/A Valley Forge Insurance Co DocuSign Envelope ID: 2B1948BC-F08D-4B81-837B-0FCB674E1410