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HomeMy WebLinkAbout2023-700-E-Visitors Bureau-Shannon Media -AdvertisingRevised 04/23 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this first day of December, 2023 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Shannon Media dba Triangle Media (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated August 7, 2023 (hereinafter the “Original Agreement”), for the provision of services for advertising; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of June 30, 2025. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: Replacing the original Triangle Weekender Package with the Competitive Package (full page). See Exhibit B. 3. Article 5, Section B is amended to reflect a maximum payable not-to-exceed amount of twelve thousand and one hundred eighty dollars ($12,180). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Bonnie Hammersley Melissa Crane County Manager Marketing Strategist DocuSign Envelope ID: FAA8957C-C22B-4E04-B5BF-DEAFC2014CE9 12/1/202312/5/2023 Revised 04/23 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Shannon Media Vendor Contact Person: Melissa Crane Phone: 919-933-1551 Address: 1777 Fordham Blvd #105 City Chapel Hill State: NC Zip: 27514 Department: Econ Dev./Visitors Bureau Amount: $12,180 Purpose: Advertising Budget Code(s): 37600520-600000 Vendor # 61738 Vendor Status with NCSOS: Current-Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 08/07/2023) (Most Recent Amendment ) Effective Date 12/01/2023 End Date 06/30/2025 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: FAA8957C-C22B-4E04-B5BF-DEAFC2014CE9 12/1/2023 12/4/2023 12/4/2023 12/4/2023 INSERTION ORDER 23231 Primary Contact Chapel Hill Orange County Welcome Center- In House Laurie Paolicelli 308 W. Franklin St. Chapel Hill, NC 27516 (919) 245-4320 lpaolicelli@visitchapelhill.org Order Rep Melissa Crane 1777 Fordham Blvd. # 105 Chapel Hill, NC 27514 (919) 933-1551 melissa.crane@trianglemediapartners.com Publication Issue Ad Size Premium Position Section Ad Notes Cash Net The Triangle Weekender The Triangle Weekender 2024 Competitive Package (Full page) Inside Front Cover Guaranteed Inside Front Cover. Competitive Full page Bundle Package starts April 2024, but we are starting the Digital component of the Bundle Package early on the TTW Website to give you more value. $4,680.00 Print Advertisements $4,680.00 Total $4,680.00 Representative Melissa Crane Date 11/27/2023 Customer Signature Laurie Paolicelli Date Service Agreement Starting February 1st, 2023 all credit card payments will incur a 3% surcharge This contract is a legally binding document between you, (Client), and Shannon Media Inc, the parent company of Triangle Media Partners (TMP) and Triangle Digital Partners (TDP). BILLING & INVOICES Payment is due upon receipt of invoice. Credit card or ACH information is required from all clients. Print Products: All print products are invoiced when the issue goes to press. Typically, this is two weeks prior to publication date for city magazines and four weeks prior to publication date for annual issues. Previously arranged automatic payments will be processed at this time. Heart of NC Weddings is invoiced a 50% nonrefundable fee at signing and the remaining 50% when the issue goes to press in late November or early December. Payments will be processed automatically for invoices that are 30 days old unless arrangements are made with accounting prior to signing this contract. Digital Products: Digital Products with monthly spend are invoiced on the first of the month or when the product goes live. Some fees, including but not limited to Onboarding Fees, Setup Fees, Campaign Restructure Fees, and Websites, are invoiced immediately after signing this contract. Payment will be processed automatically at the time of invoice unless arrangements are made with accounting prior to signing this contract. Exhibit B DocuSign Envelope ID: FAA8957C-C22B-4E04-B5BF-DEAFC2014CE9 LATE FEES TMP/TDP reserves the right to charge a 3% penalty fee on all accounts that are over 60 days. CANCELLATION POLICY If you must cancel, the Client may do so with a written 45-day notice prior to publish date for magazines or a digital contract’s start of the month. If the Client cancels after the 45-day grace period, they will be charged in full for that insertion or digital contract. The written cancellation notice should be sent by the Client to Cassady.Orsini@TriangleMediaPartners.com and the Client’s Digital Strategist. By canceling, the Client may be charged a one-time fee at cancellation. Additional Provision for Digital Products: All digital products have a minimum length of contract or impression requirement. If you cancel prior to the digital minimum commitments for these products, the Client will be charged in full for the minimum months/impressions required for a contract. Additional Provision for Websites: Your website will always be 100% yours. Should you ever wish to host it elsewhere, the website is yours to do with and move as you wish. Client may cancel hosting services at any time. Should Client choose to cancel, Client must submit a request to cancel via email to Sally.Scruggs@TriangleDigitalPartners.com and to their digital strategist. Client has two options after cancellation: (1) Client may stay on Flywheel and self-manage at Flywheel's current rate on Client's chosen plan. Client will have 30 days from the date of cancellation notice to accept a billing transfer initiated by Triangle Digital Partners. Or, (2) Should Client choose to migrate away from Flywheel, Client will be responsible for any data migration, including but not limited to hiring and managing a developer to migrate the site to a new hosting platform. We are happy to provide information during this process. By signing this agreement, you, the Client, agree to retain Triangle Digital Partners ("Service Provider") to proceed with Workday as set forth in the Terms & Agreement. CREATIVE RIGHTS Print: All ads designed by Triangle Media Partners are creative properties of TMP. Copyrights may be purchased. Clients are responsible for sharing photo credits for provided images. Shannon Media Inc and its subsidiaries will not be held responsible for the copyright of images provided by the Client without permission. Digital: Clients are free to use ads created for them by Triangle Digital Partners. Any rights to stock photography purchased by TDP must be purchased by the Client for use. Shannon Media Inc and its subsidiaries will not be held responsible for the copyright of images provided by the Client without permission. ADDITIONAL TERMS AND CONDITIONS FOR DIGITAL SERVICES Please see our complete Terms & Conditions for Digital Services : By signing this contract, you agree to the terms outlined therein. FEDERAL EIN 45-1832610 DocuSign Envelope ID: FAA8957C-C22B-4E04-B5BF-DEAFC2014CE9 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 8/9/2023 High &Rubish Insurance PO Box 3040 Chapel Hill NC 27515-3040 Laura Pope 919-913-1144 919-913-1155 Laura@highandrubish.com License#:1000008811 Hartford Casualty Insurance Co 29424 SHANMED-01 Owners Insurance Company 32700TriangleMediaPartners Ellen Shannon 1777 Fordham Blvd,Ste 105 Chapel Hill NC 27514 Hartford Fire And Flood 19682 972385090 A X 2,000,000 X 300,000 10,000 2,000,000 4,000,000 X Y 22SBAIG4758 5/1/2023 5/1/2024 4,000,000 B 1,000,000 X X X 5330764800 5/15/2023 5/15/2024 A X 1,000,00022SBAIG47585/1/2023 5/1/2024 X 10,000 C X22WBCCP48361/1/2023 1/1/2024 500,000 500,000 500,000 Orange County is an additional insured. Orange County 300 West Tryon Street Hillsborough NC 27278 DocuSign Envelope ID: FAA8957C-C22B-4E04-B5BF-DEAFC2014CE9