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HomeMy WebLinkAbout2023-690-E-AMS-Intellicom-Battle and Historic courtroom AV upgradesDocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 11/27/2023 12/4/2023 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 11/20/2023 12/1/2023 12/1/2023 12/1/2023 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 PROPOSAL Battle and Historic Courtroom AV Upgrades Orange County 106 E Margaret Ln Hillsborough, NC 27278 Presented By: Intellicom Revision: 10/24/2023 0 www.intellicomusa.com 3252 S Miami Blvd. Suite 145 Durham, NC 27703 USA 9199571949 www.intellicomusa.com Modified: Page 1 of 6 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 SCOPE OF WORK Orange county has requested a proposal to replace some of the aging equipment in their Battle and Historic Courtrooms ·Battle courtroom currently has 4 SHARP displays that are aging and failing. It is recommended by Intellicom that we replace all 4 displays at the same time. ·Intellicom will provide and install (4) new Philips 75”, 24/7 Operation Display. ·Intellicom will reuse (4) currently installed display mounts. ·Intellicom will reprogram the current system to accept the new display sand provide full video and control of the display. ·Battle courtroom currently has an aging video and usb extension kit that goes to the judge and witness touchscreens. ·Intellicom will provide (2) Transmitters and (2) Receivers for HDMI and USB. ·These Transmitters and USB will provide video and control of the Judge Touchpanel, and Witness Touchpanel. These are used for system control and Annotation. ·Intellicom will verify programming and functionality of the Control and Annotation system. ·This proposal does not cover replacement of the Annotation system. Intellicom was unable to test this system due to the failing extenders. Once replaced Intellicom can evaluate the system and attempt to repair the annotation system. ·Historic Courtroom has a display that is currently not controllable by the current system. This display must be turned on and off with a remote control, and is not automated. ·Intellicom will provide (1) new Philips 75”, 24/7 Operation Display. ·Intellicom will reuse (1) existing display stand that currently holds a Gallery view display. ·Intellicom will reprogram the current system to accept the new display sand provide full video and control of the display. Intellicom Page 2 of 6 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 Orange County 106 E Margaret Ln Hillsborough, NC 27278 Battle and Historic Courtroom AV Upgrades Revision: 10/24/2023 0 Modified: Presented By: Intellicom 3252 S Miami Blvd. Suite 145 Durham, NC 27703 USA 9199571949 www.intellicomusa.com PROPOSAL SUMMARY Location Installed Price Battle Courtroom $23,566.16 Historic Courtroom $4,130.15 $27,696.31Project Subtotal: Rev.0 Battle and Historic Courtroom AV Upgrades Project No :PROJECT6016 10/24/2023 Page 3 of 6 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 Rev.0 Battle and Historic Courtroom AV Upgrades Project No :PROJECT6016 10/24/2023 $27,696.31Total Installation Price: Sales Tax:$2,077.22 $29,773.53Grand Total: Page 4 of 6 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 Terms and Conditions Terms and Conditions: 1.Prices and Payment – Equipment/Materials and installation services will be invoiced as follows. 50% at execution of order with monthly progress payments for duration of the project. Maintenance and Monitoring services are payable in advance and invoiced beginning at implementation of the order. Client shall pay Intellicom Inc. within (30) days of receipt of invoice. Intellicom has the right to withhold ordering until payment is received. If shipping charges are shown on an order, they are estimate only and may vary from the estimate shown on the proposal. 2.Scheduling – Prior to installation, Intellicom will prepare and submit any necessary infrastructure requirements, create system drawings, purchase the equipment, build and test the equipment in our shop, and create any custom programming required. Although we will make every effort to meet Client scheduling requirements. Start dates are dependent on equipment availability. Client approved substitutions may be required to meet Client scheduling requirements. Work to be performed during the normal business hours of Monday thru Thursday 7:00am to 6:00pm. 3.Taxes – Estimated Sales/Use taxes are included where applicable. Unless a capitalization form NC 589CI has been provided, or an NC exemption certificate, Sales tax will be charged on both materials and labor. If the job location is outside the state of North Carolina, local taxes will apply. 4.Changes in Client Orders - Changes to an order may only be made following the agreement of the Client and Intellicom Inc. to the change. If both agree to the changes in equipment/materials and services prior to implementation, then Client shall be charged or credited for the changed items. Appropriate documentation may be required so that additions or deletions may be recorded and charges or credits issued. The Client’s ability to return equipment/materials is subject to Intellicom Inc.’s ability to return the equipment to the manufacturer. Reasonable restocking, shipping and handling charges may be assessed with respect to any items deleted or returned. 5.Returns- All returns are subject to restocking, shipping and handling charges. 6.Accessibility – To ensure the ability to provide services the Client will be required to provide access to client locations, information and customer contacts during normal business hours 7-6 Monday through Friday. Should such access to locations, Client contact or information not be provided, Client is responsible for any service delays or added costs. 7.Warranty – Intellicom Inc. warrants that at Implementation and for the duration of the warranty period referred to below, each item or equipment, will function substantially in accordance with the manufacturer’s published specifications, provided it is not damaged as set forth in section 8 and is used according to standard operating instructions issued by the manufacturer. Unless otherwise stated in the proposal, the warranty period for equipment installed by Intellicom Inc. is (1) year from when Intellicom Inc. Notifies the owner that the installation is ready for use, upon substantial completion, or upon beneficial use, whichever comes first. During the warranty period defective parts will be repaired or replace at our option at no additional cost to the end user. Warranty support is subject to final payment and acceptance by the customer of record. Non-payment of services invoice shall void any and all warranty support. 8.Default by Client – Upon any default by Client under this Agreement, including refusal to accept conforming equipment or services, Intellicom may exercise all remedies to which Intellicom may be entitled at Page 5 of 6 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 conforming equipment or services, Intellicom may exercise all remedies to which Intellicom may be entitled at law or in equity, including specific performance. Additionally, Intellicom may declare all sums due or to become due hereunder immediately due and payable, and Intellicom shall be entitled to recover all collection costs incurred, including legal interest. In addition, for payments not received within (30) days of the invoice date, a late fee of 2% per month may be assessed on any past due invoice balance. 9.Liquidated Damages- Liquidated damages are specifically excluded from this proposal. No consideration has been made for liquidated damages in the scope of work in this proposal. 10.Current Volatile Conditions – Due to price fluctuations, global market conditions, actions of foreign or local governments especially on imported products, Intellicom Inc. reserves the right to renegotiate pricing with our customers in the event of price escalation. We will make every effort to mitigate this impact, however, if our pricing escalated from added tariffs or unexpected cost impacts, we will immediately bring this to the attention of the client and a price adjustment shall be justified. Thank you for the opportunity to submit this proposal. We look forward to working with you on this project opportunity. Page 6 of 6 DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13 03/20/2023 Pelnik Insurance 100 Ridgeview Drive Suite 100 Cary NC 27511 Steven Stacy (919) 459-8000 (866) 714-3576 Steve.Stacy@Pelnik.com Intellicom Inc., PLC Communications Inc. 3252 S Miami Blvd Ste 145 Durham NC 27703 West Bend CL2332024067 A Y B030828 04/01/2023 04/01/2024 1,000,000 300,000 5,000 1,000,000 2,000,000 2,000,000 A Y B030828 04/01/2023 04/01/2024 1,000,000 A 0 Y B030828 04/01/2023 04/01/2024 8,000,000 8,000,000 A N B030838 04/01/2023 04/01/2024 1,000,000 1,000,000 1,000,000 B Crime - Client Property BD6-H580195-01 04/01/2023 04/01/2024 Limit 1,000,000 Deductible 10,000 Orange County is an additional insured when required by contract. Orange County PO Box 8181 Hillsborough NC 27278 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY DocuSign Envelope ID: AF34CD89-0DD0-4FF7-AD27-819BA2A46F13