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HomeMy WebLinkAboutAgenda 12-04-23; 8-h - Approval of a Professional Services Contract with BGE, Inc., for the Lake Orange Perimeter Survey 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 4, 2023 Action Agenda Item No. 8-h SUBJECT: Approval of a Professional Services Contract with BGE, Inc. for the Lake Orange Perimeter Survey DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. DRAFT Professional Services Agreement— Christopher Sandt, County Engineer, Lake Orange Perimeter Survey 919-245-2583 2. FY 2023-33 CIP Summary — Lake Orange Cy Stober, Director, 919-245-2585 Dam Rehabilitation 3. Scope of Services — Lake Orange Perimeter Survey 4. Letter of Recommendation — RFQ 367- 005385 - Lake Orange Perimeter Survey PURPOSE: To consider the approval of a professional services contract (Attachment 1) in the amount of $108,000 with BGE, Inc. for the Lake Orange Perimeter Survey project (hereafter referred to as the "Project"). BACKGROUND: Lake Orange is a 150-acre surface water reservoir owned and operated by Orange County and located approximately six miles north of downtown Hillsborough. Orange County owns the property under Lake Orange up to an elevation of 615-ft. mean sea level (MSL), which is the normal pool elevation of the lake. Lake Orange, Inc., a private development corporation, owns the recreational rights to the surface of the lake and some of the land around the lake. Orange County also holds the rights to a flood easement across all of the property around Lake Orange between the 615-ft. and 620-ft. MSL elevations. The deed for Lake Orange is recorded in Book 212, Pages 362-365 of the Orange County Register of Deeds. Lake Orange was constructed in the late 1960s via a 40-foot tall earthen dam and concrete spillway across the east fork of the Eno River. Lake Orange was built to serve as a source of water supply for local communities and Orange County residents. The primary purpose of the lake is public water supply for downstream users. Secondary purposes of the lake include various recreational uses by Lake Orange, Inc., which in turn leases via lake access permits. Lake Orange provides critical redundancy to regional water supply and provides year-round water flow to the east fork of the Eno River during extended dry periods. Lake Orange serves as a partial water supply to Orange Alamance Water System (OAWS) and Resco Products, Inc. (formerly Piedmont Minerals). It is also a partial water supply for the run-of-river operation of the West Point Grist Mill and helps to ensure swimmable and fishable conditions within the West Point on the Eno City Park, owned and operated by the City of Durham. Although the Town of Hillsborough (Town) owns and operates the West Fork of the Eno Reservoir (WFER) as its primary water supply, Lake Orange is a direct back-up water supply for the Town. Lake Orange is also a back- 2 up water supply (via the Eno River) for the Town, OAWS, Orange Water and Sewer Authority (OWASA) and the City of Mebane by virtue of emergency water interconnections. The Project is part of Orange County's current (FY 2023-33) Capital Investment Plan (CIP) (see Attachment 2 for FY 2023-33 CIP Summary). The Project scope is specific to a topographic survey of the full perimeter of Lake Orange (approximately six miles) inclusive of: aerial photography and mapping, geospatial location of the 615-ft and 620-ft elevation contours surrounding Lake Orange, and geospatial location of over 100 private docks/ramps/bulkheads and/or other private structures located around the shorelines of Lake Orange. Private lot surveys and/or private lot title surveys are not included in the Project scope. All work for the Project will be conducted on property owned by Orange County and/or Lake Orange, Inc., or, conducted within the recorded flood easements located adjacent to the shoreline of Lake Orange. The topographic survey work will be geospatially tied into known vertical and horizontal datums. Prior to the commencement of work, Orange County staff will schedule and conduct a Neighborhood Information Meeting with affected Lake Orange residents and/or affected property owners to explain the Project and field any questions/inquiries/concerns from the public. Attachment 3 details the Scope of Services. On April 27, 2023, Orange County published a Request for Qualifications (RFQ) No. 367-005385 for the Project. On May 16, 2023, Orange County received eight (8) Statements of Qualifications from qualified Professional Surveying consultants. The evaluation panel for the Project then selected the four (4) highest scoring consultants for interviews based on the project-specific scoring criteria as contained within the RFQ. Interviews were conducted by the evaluation panel on July 25, 2023, and July 26, 2023. Subsequently, the Evaluation Panel selected BGE, Inc. as the highest-qualified consultant for the Project, based on scoring and interview performance. Attachment 4 is the Letter of Recommendation for the Project. Orange County's standard professional services contract was modified to address vendor concerns regarding its standard of care and professionalism, in order that it can be assured of insurance coverage for the scoped work. BGE, Inc. shall perform its services consistent with the professional skill and care ordinarily provided by similar professionals practicing in the same or similar locality under the same or similar circumstances. BGE, Inc. shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project. The anticipated Project schedule is as follows: Task Duration/Completion Timeline Aerial LIDAR/Photogrammetry Mapping 45 working days after Notice to Proceed (NTP) Field Location of Structures Survey 75 working days after Notice to Proceed (NTP) Mapping and Staking of 620-ft Contour 105 working days after Notice to Proceed (NTP) FINANCIAL IMPACT: Through prior years' CIP budgeting and current year CIP budgeting, the Board has appropriated $108,000 for the Project. The pending negotiated professional services agreement will not exceed the appropriated budget for the Project. 3 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impact is applicable to this agenda item: • RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. RECOMMENDATION(S): The Manager recommends that the Board: 1. Approve and authorize the Board Chair to execute the final professional services agreement with BGE, Inc. (Attachment 1) on behalf of the Board, contingent upon final review of the professional services agreement by the County Attorney; and 2. Authorize the County Manager to execute any subsequent professional services agreement amendments with BGE, Inc., on behalf of the Board, up to the approved and available CIP budget amount and subject to final review by the County Attorney. 4 [Departmental Use Only] TITLE LO Perimeter Survey FY 23-24 NORTH CAROLINA SERVICES AGREEMENT RFP/RFQ ORANGE COUNTY This Services Agreement (hereinafter "Agreement"), made and entered into this 4th day of December, 2023, ("Effective Date") by and between Orange County, North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County") and BGE, Inc., (hereinafter, the "Provider"). WITNESSETH: That the County and Provider, for the consideration herein named, do hereby agree as follows: 1. Services a. Scope of Work. i) This Services Agreement ("Agreement") is for services to be rendered by Provider to County with respect to (insert type of project): Professional Surveying Services for the Lake Orange Perimeter Survey. ii) By executing this Agreement, the Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner. iii) Time is of the essence with respect to this Agreement. iv) The services to be performed under this Agreement consist of Basic Services, as described and designated in Section 3 hereof. Compensation to the Provider for Basic Services under this Agreement shall be as set forth herein. 2. Responsibilities of the Provider a. Services to be provided. The Provider shall provide the County with all services required in Section 3 to satisfactorily complete the Project within the time limitations set forth herein and in accordance with the highest professional standards. b. Standard of Care. i) The Provider shall exercise reasonable care and diligence in performing services under this Agreement in accordance with the highest generally accepted standards of this type of Provider practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the Revised 04/23 1 5 performance of these services. Provider is solely responsible for the professional quality, accuracy and timely completion and submission of all work related to the Basic Services. ii) Provider shall be responsible for all errors or omissions of its agents, contractors, employees, or assigns in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. iii) The Provider shall not, except as otherwise provided for in this Agreement, subcontract the performance of any work under this Agreement without prior written permission of the County. No permission for subcontracting shall create, between the County and the subcontractor, any contract or any other relationship. iv) Provider is an independent contractor of County. Any and all employees of the Provider engaged by the Provider in the performance of any work or services required of the Provider under this Agreement, shall be considered employees or agents of the Provider only and not of the County, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Provider. v) If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Provider represents that it or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. vi) Should this Agreement involve project designs, the construction or creation of which is to be bid out or fulfilled by other contractors, and bidding or negotiation with contractors produce prices which, when added to the other elements of the approved total project cost, produce a cost that is in excess of the approved total project cost, the Provider shall participate with the County in negotiation and design adjustments to the extent such are necessary to obtain prices within the approved total project cost. All activity of the Provider with respect to these matters shall constitute Basic Services and shall be performed by the Provider without additional compensation. If negotiation and design adjustments fail to bring costs within the total project cost the County may reject all bids and Provider will redesign or reduce portions of the project in an effort to reduce the bid prices to within the total project cost and rebid the project. One such redesign is included within Basic Services. If this second letting for bids does not produce bids that are within the approved total project cost initially or after negotiations with the contractor the cost is not reduced to an amount within the total project cost, the Provider is not obligated to engage in further redesign. 3. Basic Services a. Basic Services. Revised 04/23 2 6 i) The Provider shall perform as Basic Services the work and services described herein and as specified in the County's Request for Proposals or Request for Qualifications (the "RFP") "RFP Number 367-005395 for "Professional Surveying Services, Lake Orange - Perimeter Survey" issued April 27, 2023, and the Provider's proposal, which are fully incorporated and integrated herein by reference together with Attachments N/A(designate all attachments). In the event a term or condition in any referenced document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the County's RFP together with attachments, Provider's Proposal together with attachments. ii) The Basic Services will be performed by the Provider in accordance with the following schedule: (Insert milestones task list, dates and fees. If milestones are not established mark N/A under Milestone Task 1.) Milestone Task Milestone Date Milestone Fee 1. Aerial LIDAR/Photogrammetry Mapping 45 days $36,000 2. Field Location of Structures Survey 30 days $36,000 3. Mapping and Staking of 620 Contour 30 days $36,000 4. 5. 6. 7. 8. 9. 10. iii) Should County reasonably determine that Provider has not met the Milestone Dates established in Section 3(a)(ii), County shall notify Provider of the failure to meet the Milestone Date. The County, at its discretion may provide the Provider seven (7) days to cure the breach. County may withhold the accompanying payment without penalty until such time as Provider cures the breach. In the alternative, upon Provider's failure to meet any Milestone Date the County may modify the Milestone Date schedule. Should Provider or its representatives fail to cure the breach within seven (7) days, or fail to reasonably agree to such modified schedule, County may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Provider. This section shall not be interpreted to limit the definition of breach to the failure to meet Milestone Dates. 4. Duration of Services a. Term. The term of this Agreement shall be from December 4, 2023 to May 1, 2024. b. Scheduling- of Services Revised 04/23 3 7 i) The Provider shall schedule and perform its activities in a timely manner so as to meet the Milestone Dates listed in Section 3. ii) Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii) The Commencement Date for the Provider's Basic Services shall be December 4, 2023. 5. Compensation a. Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily (as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services is ONE HUNDRED EIGHT THOUSAND Dollars ($108,000). In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. Payment for Basic Services shall become due and payable in direct proportion to satisfactory services performed and work accomplished. Payments will be made as Project milestones as set out in Section 3(a)(ii) are achieved up to the corresponding milestone fee. (For example, Provider may invoice for the amount listed as the milestone fee corresponding to the first milestone task upon County's acknowledgement of the satisfactory completion of Task one. Upon the County's acknowledgement that the second Task has been satisfactorily completed Provider may invoice for that corresponding milestone fee.) Milestone fees shall be the maximum amount payable for its corresponding milestone task which shall not be altered except by written amendment. b. Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services performed by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 6. Responsibilities of the County a. Cooperation and Coordination. The County has designated (Christopher J. Sandt, P.E.) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance a. General Requirements. Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by County's Risk Manager as such insurance Revised 04/23 4 8 requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing division/contracts.php.) If County's Risk Manager determines additional insurance coverage is required such additional insurance shall consist of N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 8. Indemnity a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify and hold harmless the County from all loss, liability, claims or expense, including attorney's fees, arising out of or related to the Project and arising from property damage or bodily injury including death to any person or persons caused in whole or in part by the negligence or misconduct of the Provider except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 9. Amendments to the Agreement a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional compensation or a change in duration of this Agreement shall be made by a written Amendment to this Agreement executed by the County and the Provider. The Provider shall proceed to perform the Services required by the Amendment only after receiving a fully executed Amendment from the County. 10. Termination a. Termination for Convenience of the County. This Agreement may be terminated without cause by the County and for its convenience upon seven (7) days prior written notice to the Provider. b. Other Termination. The Provider may terminate this Agreement based upon the County's material breach of this Agreement; provided, the County has not taken all reasonable actions to remedy the breach. The Provider shall give the County seven (7) days' prior written notice of its intent to terminate this Agreement for cause. Either party may terminate this Agreement upon notice to the other party that obligations pursuant to this Agreement are made impractical due to declarations of emergency by Orange County or by North Carolina due to events directly impacting Orange County. Both parties shall remain responsible for all payment and performance due up to the receipt of such notice, but shall have no further obligation or responsibility beyond that date provided the terminating party has taken all reasonable steps to complete the performance of its obligations. c. Compensation After Termination. Revised 04/23 5 9 i) In the event of termination, the Provider shall be paid that portion of the fees and expenses that it has earned to the date of termination, less any costs or expenses incurred or anticipated to be incurred by the County due to errors or omissions of the Provider. Upon request of the County, the Provider shall submit to County all relevant documentation, including but not limited to, job cost records, to support its claims for final compensation. ii) Should this Agreement be terminated, the Provider shall deliver to the County within seven (7) days, at no additional cost, all deliverables including any electronic data or files relating to the Project. d. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. e. Suspension. County may suspend the Basic Services and this Agreement at any time for County's convenience and without penalty to County upon three (3) days' notice to Provider. Upon any suspension by County, Provider shall discontinue the Basic Services and shall not resume the Basic Services until notified to proceed by County. 11. Additional Provisions a. Limitation and Assignment. The County and the Provider each bind themselves, their successors, assigns and legal representatives to the terms of this Agreement. Neither the County nor the Provider shall assign or transfer its interest in this Agreement without the written consent of the other. b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. c. Compliance with Laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.oran eg countyne._og v/departments/purchasin.division/contracts.php.) Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not Revised 04/23 6 10 been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of a suit or action. e. Entire Agreement. This Agreement, together with the RFP and its attachments and the Proposal and its attachments, represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. £ Severability. If any provision of this Agreement is held as a matter of law to be unenforceable, the remainder of this Agreement shall be valid and binding upon the Parties. g. Ownership of Work Product. Should Provider's performance of this Agreement generate documents, items or things that are specific to this Project such documents, items or things shall become the property of the County and may be used on any other project without additional compensation to the Provider. The use of the documents, items or things by the County or by any person or entity for any purpose other than the Project as set forth in this Agreement shall be at the full risk of the County. h. Non-Appropriation and Government Action. Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County's obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. It is expressly agreed that County shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement. In the event of a change in the County's statutory authority, mandate or mandated functions, by state or federal legislative or regulatory action, which adversely affects County's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to County upon written notice to Provider of such limitation or change in County's legal authority. i. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the Parties to comply with Revised 04/23 7 11 Article 1 IA and Article 40 of North Carolina General Statute Chapter 66. j. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider's Name &Address Attention: Christopher J. Sandt, P.E. Ronald T. Frederick, P.L.S. P.O. Box 8181 5440 WadeParkBlvd, Ste 102 Hillsborough,NC 27278 Raleigh,NC 27607 IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set their hands and seal, all as of the day and year first above written. ORANGE COUNTY: PROVIDER: By: By: Chair, Orange County Board of County Ronald T. Frederick, Director Land Survey Commissioners Printed Name and Title Revised 04/23 8 12 Lake Orange - Dam Rehabilitation Project Category County Project Status: Active Project Type Functional Service Area: Community Services Proposed Bid Date: TBD New Department: Planning and Inspections Starting Date: 7/1/2019 Expansion Project Number: 10074 Completion Date: 6/30/2027 Renovation X Replacement Lake Orange(hereafter'the lake')is a Class II (WS-II) public water supply reservoir owned by Orange County.The lake was created in 1968 via the construction of an earthen dam and concrete spillway across the east fork of the Eno River. The lake's primary uses are public water supply as designated by North Carolina Department of Environmental Quality(NCDEQ)and maintenance of minimum(dry weather)flows in the Eno River,as defined within the Eno River Water Management Plan (a.k.a.the Eno River Capacity Use Agreement). The Lake Orange dam was classified by NCDEQ as a "High Hazard"dam in August 2011 which means that failure of the dam could result in severe property damage and/or possible loss of life downstream. The Orange County Engineering Division, in coordination with contracted technical consultants,performed a series of detailed inspections of the Lake Orange dam and its associated appurtenances(e.g. intake tower,erosion control barrier,emergency spillway,and concrete spillway channel)between late 2018 and early 2022. Those detailed inspections have identified numerous deficiencies,most of which are due to the extended ages of the 54-year-old structures. This CIP project represents a proactive, multi-year approach to repair these deficiencies by continuing to address the highest priority needs in FY2023-24, FY2024-25,and FY2025-26. Future fiscal year funding amounts will address the need for complete replacement of the existing intake tower in FY 2023-24 and complete replacement of the existing concrete spillway channel in FY 2025-26.This project represents the full cost of these repairs, but the county will seek federal infrastructure grants to reduce the cost of this project. FINANCIAL SUMMARY Current Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Ten Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year Project Budget Funding 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 Total Appropriation Professional Services 355,000 130,000 250,000 250,000 250,000 750,000 Construction/Repairs/Renovations 786,180 150,000 2,100,000 2,750,000 4,850,000 Appropriation Total 1,141,180 280,000 r 2,350,000 250,000 3,000,000 5,600,000 Revenue/Funding Source Debt Financing 1,141,180 180,000 2,350,000 250,000 3,000,000 5,600,000 Transfer from General Fund 100,000 Revenue/Funding Source Total 1,141,180 280,000 2,350,000 250,000 3,000,000 5,600,000 60 13 August 22,2023 Christopher Sandt County Engineer 131 W. Margaret Lane, Suite 201 P.O. Box 8181 Hillsborough,NC 27278 Re: Lake Orange Perimeter Survey RFQ No. 367-005385 Dear Mr. Sandt, BGE, Inc. (BGE) is pleased to submit this letter agreement Orange County for the surveying services requested in RFQ No. 367-005385 SCOPE OF SERVICES Task] - Areal LIDAR/Photogrammetry mapping BGE will establish traverse control around the existence of the project tied to Site benchmarks, BGE will provide areal lidar/photogrammetry surveying and mapping of Lake Orange between the 620 foot and 615 foot elevation as established using site Datum assumed to be NGVD 29 all structures falling between the 620 foot and 615 foot elevation as established using site Datum assumed to be NGVD 29: • BGE will provide a preliminary drawing showing the orthometric photo collected and the contour lines of 620 and 615. Task I will be delivered 45 working days from notice to proceed. Task 2- Field location of Structures Survey BGE will collect horizontal and vertical location using site benchmarks and control of all structures from the 620 foot contour inward to the middle of the lake and identify if they are fixed structures, floating structures and structures connected to natural ground below the 620 foot contour. • BGE will provide a preliminary drawing showing the Orthometric photo collected and the contour lines of 620 and 615 and all structures falling from the 620 foot contour inward to the middle of the lake and identify if they are fixed structures, floating structures and structures connected to natural ground below the 620 foot contour. Task 2 will be delivered 75 working days from notice to proceed Serving. Leading. Solving.T1 5440 Wade Park Boulevard, Suite 102 • Raleigh, North Carolina 27607 • 919-276-0111 14 Orange County October 30,2023 Page 2 Task 3- Mapping and Staking of 620 contour BGE will stake one physical marker along the 620 foot (NAVD 29) elevation contour (one per property ownership) approximately midway of each property that borders Lake Orange. BGE will also stake pin flags intermittent between each rebar as to follow the contour line at approximately 50 foot intervals. BGE will also stake one wooden stake on the 615 contour adjacent to the physical marker.No pin flags will mark the 615 contour. A picture of each stake and rebar will be collected as set. • BGE will provide a signed and sealed map identifying all structures within the 620 foot and 615 foot elevation with corresponding point numbers identifying each rebar set on the project. • BGE will provide a CSV file with all coordinates of rebars set and pin flags • BGE will provide all corresponding photos of rebars set Task 3 will be delivered 105 working days from notice to proceed FEE AND EXPENSES Task 1 —Areal LIDAR/Photogrammetry mapping $36,000 Task 2—Field location of Structures Survey $36,000 Task 3—Mapping and Staking of 620 contour $36,000 Total..............................................$108,000 Serving. Leading. Solving T11 5440 Wade Park Boulevard, Suite 102 • Raleigh, North Carolina 27607 • 919-276-0111 15 ORANGE COUWY NOR F1 i U'�RDLI NLA Recommendation Letter, August 9, 2023 RE: RFQ No 367-005385: Professional Surveying Services for the Lake Orange Perimeter Survey Project in Orange County,North Carolina Evaluation Panel Members: Christopher Sandt - Chair Patrick Mallett Melissa Tegeder Evaluation Schedule: Initial Evaluations due to Chair July 10, 2023 Chair to review and calculate scores July 11, 2023 Short List Firms identified July 12, 2023 Conduct Interviews with Short List Firms July 25, 2023 and July 26, 2023 Verify References July 31, 2023 through August 7, 2023 Chair to write final recommendation August 9, 2023 Recommendation for Professional Services. Orange County reviewed eight (8) responses to the Request for Qualifications for Professional Surveying Services for the Lake Orange Perimeter Survey Project in Orange County,North Carolina. Four(4) firms were interviewed. The Evaluation Panel reviewed all responses and recommends moving forward with BGE,Inc. for the following reasons. 1. BGE, Inc.'s responses reflected that they have adequate and experienced staff to complete the work. 2. BGE, Inc.'s responses reflected that they have a clear understanding of the work. 3. BGE, Inc.'s responses reflected arrangements for the work to meet the project schedule. All firms ranked well, overall BGE, Inc.ranked higher based on the reasons above. NOTE: The Evaluation Panel recommends that BCSC be considered as the 2nd highest-ranked firm and the most qualified alternate selection for the work if contract negotiations are not successful with BGE, Inc., or, if the impending contract between Orange County and BGE, Inc. is terminated.