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HomeMy WebLinkAboutAgenda 12-04-23; 8-g - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 4, 2023 Action Agenda Item No. 8-g SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) — Approval of Membership and Capacity Numbers DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Perdita Holtz, Deputy Director, 919-245- Carrboro City Schools: SAPFO Capacity 2578 Calculation and Change Request Form Cy Stober, Director, 919-245-2592 (Includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Changes PURPOSE: To consider approval of November 15, 2023 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2024 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the SAPFO MOUs (Memoranda of Understanding), the Board of County Commissioners shall approve the school districts' November 15t" membership and capacity numbers within 15 school days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each SAPFO partner. The annual SAPFOTAC report will be available in early 2024. The chart in Attachment 2 shows the Capacity and Membership provided by the school systems for each school level in both school districts and the increase (or decrease) over the November 15, 2022 membership. It also shows the Allowable Maximum Level of Service (LOS), as was agreed upon as part of the SAPFO MOU process, and the Actual LOS based on November 15, 2023 membership numbers. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. FINANCIAL IMPACT: There is no financial impact in approving the membership and capacity forms. Precise financial impacts in membership and capacity changes cannot be determined at 2 this time, but changes in projected growth in student membership for the next ten years are expected to result in changes in future operating and capital budget requests. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts applicable to this item. RECOMMENDATION(S): The Manager recommends the Board approve and authorize the Chair to sign the November 15, 2023 Membership and Capacity numbers provided at Attachment 1, as submitted by each school district. 3 Schools - • (SAPFO) Capacity, Membership and Change Request Form ScRool District: urange County Scnoois ear: NoverrilDer 15, ZU20-Novem3er 14, 2U24 Capacity ancl merriliersnip 5UbMittal Date: NoverrilDer 15, 2027 Elementary Square 2019-2020 i i i 2023-2024 School Feet Requested Requested Requested Capacity Capacity Capacity Capacity Capacity schoolyear) of Service Central 52,492 455 428 428 428 428 291 68.0% Efland Cheeks 64,316 497 455 455 455 455 526 115.6% Grady Brown 74,016 544 490 490 490 490 406 82.9% Hillsborough 51,106 471 420 420 420 420 437 104.0% New Hope 100,164 586 526 526 526 526 527 100.2% Pathways 85,282 576 540 540 540 540 312 57.8% River Park 70,812 565 502 502 502 502 556 110.8% Total 1 498,1881 3,694 3,361 3,3611 3,3611 3,3611 3,055 90.9% Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: ity and Membership Ge itication: 12(�_ It A74 3' ':Su;ritendent ate 7 BOCC Chair Date 4 Schools • (SAPFO) Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15, 2023- November 14, 2024 Capacity and Membership Submittal Date: November 15, 2023 Square 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Justification IN'lember'ship Percentage of Nliddle School Fee t Requested Requested Requested Requested Requested Footnote# (referenced Capacity/Level Capacity Capacity Capacity Capacity Capacity school year) of Service A.L.Stanback 136,000 740 740 740 740 740 633 85.57/. Orange Middle 107,620 726 726 726 726 726 535 73.7% Gravelly Hill 123,000 700 700 700 700 700 411 58.7% Total 366,6201 2,166112,1661 2,1661 2,1661 2,1661 1 1,5791 72.9% Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: acit embershi Certification: �.7 Sup intendent D to BOCC Chair Date 5 Schools - Public Facilities • (SAPFO) Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15, 2023-November 14, 2024 Capacity and Membership Submittal Date: November 15, 2023 Square 2019-2020 2020-2021 2I I 2022-2023 2023-2024 Justification i of I High School Feet Requested Requested Requested Requested Requested Footnote H (referenced Capacity/Levcl Capacity Capacity Capacity Capacity Capacity oi of Cedar Ridge 206,900 1,000 1,000 1,500 1,500 1,500 1,117 74.5% Orange 213,509 1,399 1,399 1,399 1,399 1,399 1,222 87.3% Partnership 6,600 40 40 40 40 40 43 107.5% Total 427,009 2,439 2,439 2,939 2,939 2,939 2,382 81.0% Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity bership Certification: r /li � .zj Sup in ndent Dae BOCC Chair Date 6 Schools Adequate Public Facilities • (SAPFO) Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15, 2023-November 14,2024 Capacity and Membership Submittal Date: November 15,2023 Flenientary square 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Justification Membership Percentage FootnoteSchool Feet Requested Requested Requested Requested Requested 11 Capacity Capacity Capacit) Capacity Capacity schooll year) of Service Carrboro 60,832 518 518 518 518 518 488 94.2% Ephesus 66,952 436 436 436 436 436 355 81.4% Estes Hills 56,299 516 516 516 516 516 339 65.7% FP Graham 66,689 522 522 522 522 522 509 97.5% Glenwood 50,764 412 412 412 412 412 411 99.8% McDougle 98,000 548 548 548 548 548 466 85.0% Morris Grove 90,221 568 568 568 568 568 397 69.9% Northside 99,500 568 568 568 568 568 373 65.7% Rashkis 95,729 568 568 568 568 568 425 74.8% Scruggs 90,980 558 558 558 558 558 382 68.5% Seawell 52 896 450 450 450 450 450 430 95.6% Total 828 862 5,6641 5,6641 5,6641 5,6641 5,6641 4,5751 80.8% Special Note(s):1.For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity nd bership Certification: IIIV�"'* i Le � �perint ndent V LDate BOCC Chair Bate 7 Schools Adequate Public Facilities Ordinance Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year: November 15,2423-November 14, 2024 Capacity and Membership Submittal Date: November 15, 2023 Square 2019-2020 2020-2021 I I2023-2024 'Justification Membership Percentage of Middle School Feet i Requested Requested Footnote# (referenced Capacity/Level Capacity Capacity capacity Capacity Capacitl ii of Culbreth 122,467 774 774 774 774 774 674 87% McDougle 136,221 732 732 732 732 732 708 97% Phillips 109,498 706 706 706 706 706 583 83% Smith 128,764 732 732 732 732 732 751 103% "Total 496,9501 2,9441 2,944 2,944 2,9441 2,9441 27716 92.3% Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School C1P or(2)an amended version of this form that is certified by the B©CC. Justification: Capacity a Membership Certification: I L012J er me dent Date BOCC Chair Date 8 Schools • (SAPFO) Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year; November November 14, 2024 Capacity and M em ers ip Submittal Date: November 15, 2023 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024 Membership Percentage ul' Ili-h School Square Requested Reqnested Requested Requested Requested 'Fustitication (referenced Capacity/Level Feet calmelh, capacit), Capacity CapacitY Capacity roolilote School Year) of Service Carrboro 148,023 800 800 800 800 800 885 ill% Chapel Hill 241,111 1,520 1,520 1,620 1,620 1,620 1,642 101% East Chapel]fill 259,869 1,515 1,515 1,515 1,515 1,515 1,412 93% Phoenix Acad. 5,207 40 40 40 40 40 35 88% Total 1 654,2101 3,8751 3,9751 3,9751 3,9751 3,9741 100.0GA Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School C1P or(2)an amended version of this form that is certified by the BOCC. Justification: Capaci y a cl-M bership Certification: Superintend nt Date BOCC Chair Date 9 Attachment 2 School LOS, Capacity, Membership, and Membership Increases Chapel Hill/Carrboro School District Orange Coun School District Allowable Maximum Allowable Maximum LOS (per MOU) Actual 2023-24 LOS LOS (per MOU) Actual 2023-24 LOS Elementary 105% 80.8% 105% 90.9% Middle 107% 1 92.3% 107% 72.9% High 110% 1 100.0% 110% 81.0% Chapel HilUCarrboro School District Orange ounty School District Capacity Capacity Nov. 15 Change Capacity Capacity Nov. 15 Change At 100% 2023 At 100% At MOU Prior Year from At MOU 2023 Prior Year from LOS Membership Prior LOS Membership Prior LOS* Maximum* Membership Year LOS* Maximum* Membership Year Elementary 5,664 5,947 4,575 4,657 - 82 3,361 3,529 3,055 3,059 - 4 Middle 2,944 3,150 2,716 2,798 - 82 2,166 2,318 1,579 1,598 - 19 High 3,975 4,373 3,974 3,950 +24 2,939 3,233 2,382 2,487 - 105 * Class size ratio is 1:19 in grades K-3.