HomeMy WebLinkAbout2023-668-E-Economic Dev-Town of Chapel Hill-Article 46 collaborative outreach c
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MEMORANDUM OF UNDERSTANDING
BETWEEN
ORANGE COUNTY AND THE TOWN OF CHAPEL HILL
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Funding for Joint Economic Development Programs I
Article 46 Collaborative Outreach
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WHEREAS , North Carolina law authorizes counties to enter into agreements with third parties to
provide services under mutually agreed upon terms and conditions ; and
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WHEREAS , the Town of Chapel Hill ("Town") wishes to provide services or engage in j
economic development activities as designated herein, and Orange County ( " County") and its
residents and businesses would benefit from those services or activities .
NOW THEREFORE , the County and Town agree, through this Memorandum of Understanding
("MOU") , to the following terms and conditions :
I . County authorizes the Town to request Collaborative Outreach funding from Article 46 for
fiscal year 2023 - 2024 up to the amount of Thirty Eight Thousand Eighty-Two Dollars
($ 38 , 082 . 00) . The services or activities that qualify under this funding category shall consist
of and be limited to economic development programs that aid in job creation; drive economic
growth, support existing businesses , recruit new businesses; and in the promotion of other
activities such as innovation and entrepreneurial growth, agri-tourism and agriculture in
Orange County . No other services or activities are authorized by this MOU . The funding
amount will be calculated annually based on a formula that adds the total population of
Chapel Hill , Carrboro , Hillsborough and the portion of Mebane located within Orange
County, and allocates each towns ' percentage of the total population to the total amount of C
Collaborative Outreach funding budgeted in a given year ( $ 60 ; 000 . 00 for FY 2023 -24) .
Collaborative Outreach funds that are not requested by the Town within the given fiscal year
will automatically roll over for one additional fiscal year . Funds not requested by the end of
the following fiscal year (2023 -2024) will no longer be available to the Town . This means
funding allocated under this MOU would be available to the Town from July 1 , 2023 to June
30 , 2025 .
2 . The Town shall make a request to the County, in writing, to access these funds . The request
shall include details pertaining to the amount of funding sought, a description of the services
or activities the funding would support, the expected outcomes , any additional partners in the
services or activities , and what resources the Town is providing to the services or activities .
The Town shall also express any additional role they expect the County to play as it relates to
the identified services or activities , and to acknowledge use of the Collaborative Outreach
funding as a joint partnership between the Town and the County .
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3 . That by entering into this MOU, the County assumes no liability for, and the Town fully
releases County from liability for damages to its property or injury to its employees , agents,
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or officials caused by the acts or failures to act of its employees , agents , or officials related to E
the activities authorized herein . Additionally, to the extent authorized by law, the Town shall
indemnify and hold harmless County, its officials , employees , and agents from any damage
of any type or destruction of real or personal property and for bodily injury or death to any
persons resulting from the negligent acts or failures to act of the Town or its agents ,
contractors , employees , or officials in any way related to the services or activities authorized
herein .
4 . The County shall not be obligated to provide work, supplies , staffing, or other items or things
to the Town for the performance of its services or activities , unless otherwise outlined in the
request as referenced under point 2 . No partnership , joint venture , or other relationship is
formed by entry into this MOU .
5 . This MOU shall be effective from July 1 , 2023 through and including June 30 , 2024 . The
Town shall provide the County with a written report prior to the June 30 , 2024 MOU I
expiration, indicating the results of the expected outcomes including any new economic
development gains in jobs added or revenues received as a result of the actual services or
activities supported by these funds . The MOU may be renewed annually upon mutual written
agreement of both parties , and, subject to the availability of Article 46 funds earmarked by
the Board of County Commissioners specifically for the Collaborative Outreach ,
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Wherefore the Parties hereto have set their hands and seals this day ofA OSV , 2013
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range County Manager To n oftr apel Hill
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ORANGE COUNTY-INTERNAL USE ONLY
Finance Information
Vendor Name : Town of Chapel Hill Vendor Contact Person : Chris Blue Phone : 919 - 968 -2743 Address : 405
Martin Luther King Jr. Blvd. City Chapel Hill State : NC Zip : 27514 Department : Economic Development j
Amount : $ 38 , 082 . 00 Purpose : Article 46 Collaborative Outreach Budget Code(s) : 34600020 -900046 Vendor # 64
Vendor Status with NCSOS : N/A Vendor is a BOCC consultant : ❑ Yes . ® No
Contract Details
Contract Type : ® New ❑ Amendment (Original Contract : ) (Most Recent Amendment )
Effective Date 8/24/23 End Date Notice Date (Notice Purpose )
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Award
❑ Approved by Board (Agenda Date : ); ❑ Made or Administered by
Signature Authority
❑ BOCC Express Delegation (Agenda Date :
Policy 9 . 4 : []Under $ 5 , 000 ; ❑ Service Under $ 90, 000 ; ❑ Construction Under $250 , 000
top ❑ Budget Policy Section XV (Capital Improvement Project : )
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Bidding 1
❑ Informal Bidding ($ 30k- $ 90k) ; ❑ Formal RFP ( $ 90k+) ; ❑ Other (<$ 30k) ; ❑ Exception(# )
Department Affirmation
® This agreement is approved as to technical form and content and I as Department Director affirmatively state work
on this project has not been initiated prior to execution of the agreement.
❑ Services related to this agreement have already begun or been completed. Description of the nature of the
emergency condition that was addressed :
Department Director ' s Signature Date : Z y 3
Information Technolo i s
This agreement has been reviewed and is approved as to information technology content and specifications .
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Office of the Chief Information Officer Date :
® Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards , specifications , and requirements :
Office of the Risk Management Officer Date $
Fi ial Services
This instrument has been pre- audited in the m er I%
e u ed by the Local Government Budget and Fiscal Control Act .
Office of the Chief Financial Officer Date .
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Legal es
This agreement is approved as to legal fo a suffit ency :
Office of the County Attorney Date :
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Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion : occlerkdocs@orangecountync . gov
The following signature block is for hard copies only and is not required for Docusign contracts .
Received for record retention :
Office of the Clerk to the Board Date : ;;
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Revised 04 / 23
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